FUNCTIONING OF KVS

The Kendriya Vidyalaya Sangathan or 'Central School Organisation', looks after the functioning of the
schools with its headquarters which is located in New Delhi. The administration of this body is based
on different levels. The chairman of Kendriya Vidyalaya Sangathan is always the Minister in Charge
of Human Resource Development of the Government of India; the deputy chairman is Minister of
State of MHRD.
The real working power lies with the Commissioner of KVS; there are additional commissioners to
accompany the Commissioner in the administration of KVS in different fields. The
Chairperson/Chairman shall chair all meetings of the Sangathan and Board of Governors. The
Chairperson/Chairman shall ensure that all decisions taken by the Sangathan/ Board are implemented.
And the Vice Chairperson/chairman shall function in the absence of The Chariman.
The head of a KVS region is Deputy Commissioner accompanied by an Assistant Commissioner.
There are individual principals of every KV schools administrating the schools along with a Vice-
Principal, Head Master/ Mistress.
The Vidyalaya also consists of several committees for the holistic development of the students and
well maintenance of the school campus and its educational system. The most important one is the
VMC (Vidyalaya Management Committee), which is the head of all committees.

Given below are the objectives of KVS:

1.To fulfill the educational needs and provide a common program of education for the children of
transferable Central Government employees including defense and para-military personnel
2. Excel and establish new standards in the field of school education.
3. Commence and encourage experimentation and creativity in the field of education through different
activities for the all-round development of the students.
4. Collaborate with other education bodies like CBSE and NCERT to initiate and promote
experimentation in education.
5. Perform research in the field of education and training.
6. To develop the spirit of national integration and develop a sense of nationality among children.

Given below are some of the key features of KVS:

1. All the schools under KVS follow common textbooks and bilingual medium of teaching. English
and Hindi are the medium of instruction.
2. KVS schools are affiliated to the Central Board of Secondary Education (CBSE).
3. All schools under KVS are co-educational. Gender discrimination is not found and equal
opportunity of education is provided.

4. Sanskrit is taught in KVS schools from class VI- VII and is optional in the high secondary level .
5. KVS focuses on all-round development of children through high quality of teaching and learning
experiences.
6. No tuition fee for boys upto class VII ,Girls up to Class XII , SC/ST students, disabled children,
children of KVS employees, Armed Forces personnel, etc. are exempted from paying the tuition fees.

POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

The main duties and powers of various officers of the Sangathan are distributed among different
officers and the employees of the Sangathan. All residual powers which are not specifically assigned
to any of the officers shall vest in the Board. The powers shall be exercised by the respective officers
in accordance with the rules and regulations in force from time to time.

Chairperson/ Chairman of The Sangathan/board Of Governor

The Chairperson/Chairman shall chair all meetings of the Sangathan and Board of Governors. The
Chairperson/Chairman shall ensure that all decisions taken by the Sangathan/ Board are implemented.

Deputy-Chairperson/ Deputy-Chairman
The Deputy Chairperson / Deputy Chairman shall chair the meetings of the Board of
Governors/Sangathan in the absence of the Chairperson/Chairman. The Chairperson/ Chairman may,
in writing, delegate such powers to the Deputy Chairperson/ Deputy Chairman, as the case may be.

Vice- Chairperson/ Vice-Chairman

The Vice-Chairperson/ Vice-Chairman shall chair the meetings of the Board of Governors/ Sangathan
in the absence of the Chairman and Deputy Chairman. The Vice-Chairpe rson/ Vice-Chairman shall
function as the Chairperson/ Chairman of the all the three Standing Committees of the Sangathan viz.
Finance Committee, Academic Advisory Committee and Works Committee. The Vice-Chairperson/
Vice-Chairman shall be the appointing authority for Joint Commissioners and Deputy
Commissioners.
Commissioner
Administrative Powers
The Commissioner is the Principal Executive Officer of the Sangathan and subject to any decision
that may be taken by the Board. The Commissioner shall be responsible for the proper administration
of the affairs of the Sangathan and the properties and institutions such as the schools, playgrounds,
gymnasia hostels, residential quarters for officers, principals, teachers and other employees etc. under
the direction and guidance of the Chairman and the Board. Some of the duties are
1. To make appointment to all posts at the Headquarters and Regional Offices as well as
Vidyalayas, corresponding in status to Group ‘A’ excluding Deputy Commissioners and
above, on the recommendation of the Appointment Committee/ DPC.
2. To post, transfer and assign any duties to all officers and staff at the Headquarters, Regional
Offices as well as at the Vidyalayas level.
3. To create posts in Kendriya Vidyalayas for teaching and non-teaching categories.
4. To inspect and supervise the working of the Vidyalayas. Etc

Financial Powers
The Commissioner shall have powers analogous to the powers of the Head of the Department under
the Supplementary Rules, General Financial Rules, Central Treasury Rules, Medical Attendance
Rules and KVS (Employees) Provident Fund Rules.
Some of the relavant powers of the commissioner under the above mentioned rules are detailed in the
statement at Appendix –II in the education code for Kendriya Vidyalayas,

Additional Commissioner
(a)Administrative Powers
1. To make appointment to all posts corresponding in status to Group B at the Headquarters
and Regional Offices on the recommendations of Selection Committees.
2. Forward application of Group `B’ officers of Headquarters, Regional Offices and ZIETs
3. To approve probation and grant confirmation to Group ‘B’ officers including Vice-
Principals of Vidyalayas.
4. To forward applications of all Group `A’ officers of Headquarters, Regional Offices, ZIETs and

Vidyalayas other than Deputy Commissioner and above for posts outside the Sangathan subject to

any general orders.

5. To grant permission to Group A and B officers of the Headquarters office, Regional office, ZIETs

as well as Vidyalayas for appearing at public examination.

6. To grant leave to officers of Group ‘A’ in the KVS Hqrs. and Deputy Commissioners of the

Regional Offices and Directors of ZIETs

7. To look after the welfare of the employees of the Sangathan.

8. To extend leave of Group ‘B’ Officers in order to regularise the overstayal of leave.

9. To allow change in the name/surname of Group `A’ officers of KVS upto the level of Joint
Commissioner in KVS HQrs/ Regional Offices, ZIETs and Vidyalayas.

10. To grant permission to Vice –Principals and Group ‘B’ Officers of Headquarters, Regional
offices, ZIETs to write books or to prosecute higher studies.

(b)Financial Powers
The Additional Commissioner (Admn) shall have powers analogous to powers under the
Supplementary Rules, General Financial Rules, Central Treasury Rules, Medical Attendance Rules
and KVS Employees’ Provident Fund Rules as detailed in Appendix II. in the education code for the
Kendriya Vidyalayas

Additional Commissioner (Academics)

(a)Administrative Powers
1. To arrange seminars, refresher courses, in-service training and workshops etc.

2. To depute officers of the Headquarters office of the Sangathan and Principals of Kendriya

Vidyalayas for training in India and for participation in educational programmes, seminars
 and conferences in India where such training/ participation is considered to be in the

Sangathan’s interest, subject to general directions, if any, given by the Board.

3. To approve and prescribe text books for classes I to VIII.

4. To promote physical education and issue directions for organising sports and games meets and

other ancillary activities.

5. To look after the welfare and professional education (including in-service training) of teachers

and other staff of Vidyalayas.

(b)Financial Power
The Additional commissioner shall have powers under the Supplementary Rules, General Financial
Rules, Central Treasury Rules, Medical Attendance Rules and KVS Employees’ Provident Fund
Rules as detailed in Appendix II in education code for Kendriya Vidyalayas.

Joint Commissioner(Adminstration/personal)

(a) Administrative Powers

1. To make appointment to all Group ‘C’ posts of Headquarters of the Sangathan, Regional
Offices and ZIETs.
2. To grant leave to Group B Officers at Headquarters Office and Group ‘A’ Officers
excluding Deputy Commissioners of Regional Offices and Directors of ZIETs.
3. To approve probation and grant confirmation to Group C employees of Headquarters
Office, Regional Offices and ZIETs.
4. To grant permission to Group ‘B’ officers at the Headquarters of the Sangathan for appearing

at public examinations.

5. To act as Controlling Officer for purposes of travelling allowance in respect of Group B

officers at the Headquarters of the Sangathan , Regional Offices and ZIETs.

6. To sanction annual increments in the prescribed time-scale to Group A Officers up to the level

of Deputy Commissioners.

7. To require Group A & B Officers to produce a medical certificate of fitness on return from

leave.

8. To extend leave of Group C employees in order to regularise overstayad of leave.

(b) Financial Powers

The Joint Commissioner shall have powers analogous to powers under the Supplementary Rules, General
Financial Rules, Central Treasury Rules, Medical Attendance Rules and KVS Employees’ Provident Fund
Rules as detailed in Appendix II in education code for Kendriya Vidyalayas.

Joint Commissioner (Academic/training)

(a) Administrative Powers
1. To depute Group C officers at the Headquarters of the Sangathan for training and for
participation in educational programmes, etc where such training / participation is
considered to be in Sangathan's interest subject to general directions, if any given by the
board.
2. To assist the Additional Commissioner (Acad) in the Formulation of plans and Schemes

for development of higher education on the lines of the scheme embodied in the Kendriya
Vidyalaya Scheme.

Joint Commissioner (Finance)

(a) Financial Powers

1. To function as the Secretary of two Standing Committees – Finance Committee and Works
Committee of the Sangathan.
2. To advise the Commissioner in financial, accounting and audit matters pertaining to the
Sangathan and its constituent units.
3. To supervise the day to day work of the Budget and Finance, Audit and Accounts sections
at the Headquarters of the Sangathan.
4. To inspect the accounts of the Vidyalayas, Regional Offices and Headquarters Office and
to issue suitable instructions, wherever necessary.
5. To call for such information from the Vidyalayas, Regional Offices,ZIETs and the
Headquarters office as may be required for the preparation and sanction of Budget
Estimates, preparation of Annual Accounts and processing of objections raised in internal
as well as external audit.
6. To manage the affairs of the Kendriya Vidyalaya Sangathan Employees’ Provident Fund,
Group Insurance Scheme etc.
7. To act as Controlling Officer for purposes of travelling allowance in respect of Group ‘B’
Officers at the Headquarters of the sangathan, Reginal offices and ZIETs.

Deputy Commissioner

(a)Administrative Powers
1. To make appointments to teaching and non-teaching posts in Group B and C in Vidyalayas
except that of Vice Principal and Group ‘D’ posts of Regional Office.
2. To approve probation and grant confirmation to the Group B and C employees in
Vidyalayas, except Vice-Principals, and Group ‘D’ employees of Regional Offices.
3. To forward applications of employees upto Group B (including Vice-Principals) of
Vidyalayas and Regional Offices for posts outside the Sangathan but not for the posts
abroad and to grant permission for registration with the Employment Exchange.
4. To grant permission upto Group B (excluding Vice-Principal) of Vidyalaya and Regional
Offices for appearing at public examination.
5. To depute teaching staff of Group B (excluding Vice-Principals) and Group C
establishments of the Vidyalayas and Regional Office for training/participation in
educational programmes in India etc. where such training/ participation is considered to be
in the Sangathan’s interest.
6. To inspect and supervise Vidyalayas to ensure that curricular and co-curricular activities
are properly carried out in the Vidyalayas and to suggest improvements, if any.
7. To inspect, supervise and to suggest improvements in the administration of Vidyalayas.
8. To allow alteration in the name/surname of the Group B, C & D employees of the
Vidyalayas, excluding Vice-Principals.
9. To look after the welfare of the employees of the Vidyalayas/ Regional office.
10. To grant permission to the Group B and C employees of Vidyalayas/ Regional Office
(excluding Vice-Principals) to prosecute higher studies or to write books or to take up any
literary work.
11. To issue orders on the analogy of FR 9(6) of the Fundamental Rules in respect of Group C
employees of the Vidyalaya/ Regional Office that an employee in certain circumstances be
treated as on duty, subject to such instructions as may be issued.
12. To transfer Vidyalaya staff other than the Principals and Vice-Principals from one place to
another within the Region subject to general orders of KVS HQrs from time to time in this
regard.
13. To dispense with a medical certificate of fitness in respect of Group C employees of
Vidyalayas and the Regional Office.
14. To sanction annual increments to Group B, C and D employees of the Regional Office and
Principals and Vice-Principals of the Vidyalayas in the prescribed time-scale.
15. To sanction the undertaking of work for which a fee is offered and an acceptance of the fee
by the staff of the Vidyalaya (other than the Principal) and the Regional Office subject to
a maximum of Rs.2500/- (Rupees two thousand and five hundred only) in each case.
16. To grant leave preparatory to retirement and refuse leave etc. to Group B and C employees
of Vidyalayas.
 17. To grant leave to Group B, C and D employees of the Regional Office.

(b) Financial Power

He shall have powers analogous to powers under the Supplementary Rules, General Financial Rules,
Central Treasury Rules, Medical Attendance Rules and KVS Employees’ Provident Fund Rules as
detailed in Appendix II.

Branch officers at The Regional office

The work of various sections and other supporting staff in the Regional Office shall be supervised by
various Officers at the Branch level by as per distribution of work approved by the Commissioner.

Assistant Commissioner At Regional Level

The functions of the Assistant Commissioner shall be as under :

1. To assist the Deputy Commissioner in administrative functions;
2. To supply resources needed by teachers and Principals;
3. To assist in continuous and comprehensive evaluation ;
4. To encourage experimentation and innovations;
5. To guide and assist the teachers in CCA fields;
6. To develop programmes for slow and gifted children;
7. To guide to achieve excellence;
8. To draw programmes in special areas of curriculum – Vocational Education, Work
Experience, Physical Education, Arts, Music etc.
9. To act as specialist in certain fields;
10. To give demonstration lesson. Assistant Commissioners at KVS, Headquarters shall
discharge such duties has assigned to them by Commissioner, KVS from time to time.

Principal

Every KV school is allotted with a principal with certain responsibilities .

1. To function as the administrative head of the Vidyalaya and to act as the Drawing and
Disbursing Officer of the staff employed in the Vidyalaya, subject to detailed instructions
given in this regard in the Accounts Code.
2. To engage teachers on part time/ contractual basis as PRT/TGT/PGT subject to relevant
instructions in this regard.
3. To make appointments to Group D posts and to approve probation and grant confirmation
of Group D employees in the Vidyalaya
 4. To forward applications of Group C and D employees of the Vidyalaya for posts outside
the Sangathan except posts abroad and to grant permission for registration with the
Employment Exchange.
5. To grant permission to Group C and D employees of the Vidyalaya for appearing at public
examination.
6. To implement the instructions and policies of the Sangathan in respect of curricular and
co-curricular activities, and to take steps to bring about healthy development of the
Vidyalaya in all fields.
7. To administer the Vidyalaya on sound lines and to develop healthy teacher-pupil
relationship.
8. To be responsible for the proper maintenance of accounts and school records, service-
books of teaching and non-teaching staff, returns and statistics as prescribed by the
Sangathan from time to time.
9. To look after the welfare of the employees of the Vidyalaya.
10. To handle the official correspondence relating to the Vidyalaya and to furnish within the
prescribed dates all returns and information required by the Sangathan. Etc.

Vice-Principal
The Vice-Principal shall work under the overall guidance of the Principal and will attend to whatever
duties are specially assigned to him by the Principal. To assist the Principal in matters of academic co-
ordination, preparation of school time-table, co-ordination of Subject Committee meetings, scrutiny of
pupils’ written work and home assignments, co-ordination of the school examinations and timely
dispatch of progress card of students to parents, to exercise certain specific administrative powers
assigned to the Principal is either on leave or away from the Vidyalaya on duty etc.

Headmistress/ Headmaster
The Headmistress/ Headmaster is responsible for running primary sections under the overall guidance of

the Principal and perform the under mentioned duties:

o To function as a Supervisor of the Primary Department.

o To help and guide the Primary Teachers.

o To organize workshops for the Primary Teachers for curriculum and syllabi in use,

with a view to analysing the objectives of teaching of various topics and adopting the

instructional programmes suitable to them.

The Rules - Regulation - Instructions – Manuals
KVS has its own set of Rules, Regulations, instructions, manuals and its Guidelines governing its
functionary of Sangathan i.e the Kendriya Vidyalaya Sangathan. These rules are made available in KVS
Education Code for Kendriya Vidyalayas, KVS Accounts Code for Kendriya Vidyalayas and amendments
issued from time to time on various matters with administration of Kendriya Vidyalayas. The rules for
every school of different states are similar to each other.