ASSET ACCOUNTING (SUB LEDGER)

================
Vinod@1431

Assets:

we can use asstes buy ,sell,lease, Mortgage, Scrapping an asset,

Develop,depriciate,insure and revaluate.

Depreciation entry:

Depreciation Exp ac DR.

Accumulated Dep ac CR.

Asset classes:
=============

The Assets will be segregated into different classes based on the way
we want thier values to be reflected in the Balance sheet.

Each asset class wil be assigned to distinct asset GL AC so the total

value of the assets belonging to that class will be shown under the same
asset GL AC.

EG:
Land,
Buildings,
Plant & Machinery,
Furniture & Fixtures,
Vehicles,
AUC- Asset under construction

Book depreciation:

COST Depreciation:

Depreciation Area: Using Depreciation areas, same asset can be maintained

with different depreciation values in diffrent areas.

Max : 99 Depreciation areas

GL ACCOUNTS:

-Normal:Thease GL accounts can be used across the asset classes.

DEP EXP
Loss on slae of Asset AC
PROFIT ON SALE OF ASSET AC
LOSS ON SCRAPPING OF ASSET AC
REVENUE FROM SALE OF ASSET AC

Specific Accounts: Reconciliation GL AC

Thease GL accounts can be used only for the specific asset classes for which they
are created.
Asset GL AC
Accunulated DEP ON ASSET GL AC

Asset Class:

3 PRE REQUISITES:

1) Account Determination
2) Screen layout
3) Number range

Asset Accounting Configuration:

==============================

1) COPY REFERENCE CHART OF DEP AND CREATE OWN Chart of DEP:

Path: Financial Accounting / Asset Accounting / Organizational structure /

Copy reference cahrt of Depreciation / Dep. Areas

1A) Copy Reference chart of depreciation :

Click on Copy Button

From chart of Dep 1IN

-----
To chart of Dep SACA
-----
1B) Click on Specify Depreciation of chart of depreciation

1c) Copy/Delete Depreciation areas

2) ASSIGN INPUT TAX INDICATOR FOR NON TAXABLE ACQUISITIONS:

Path: Financial Accounting / Asset Accounting /

Integration With the General Ledger/Assign input tax indicator

CLICK ON EXECUTE

GO TO POSITION

COMPany code :SALP ...> INPUT TAX ...I0

SAVE.

3) ASSIGN CHART OF DEPRECIATION TO COMPANY CODE:

Path: Financial Accounting / Asset Accounting / Organizational structure /

ASSIGN CHART OF DEPRECIATION TO COMPANY CODE

GO TO POSITION

COMPany code :SALP ...> SACA

SAVE
4) Specify Account determination:

Path: Financial Accounting / Asset Accounting / Organizational structure

/ Asset classes/ Specify account determination

SALPAD1 LAND
SALPAD2 BUILDINGS
SALPAD3 PM
SALPAD4 F&F
SALPAD5 VEHICLES
SALPAD6 AUC

5)CREATE SCREEN LAYOUT RULES

Path: Financial Accounting / Asset Accounting / Organizational structure

/ Asset classes/

clcik on

1000 Land
1100 Buildings
2000 General Machines
3000 Fixtures and Fittings
3300 Low value assets
4000 Assets under construction

Click on copy

SAP1 Land
SAP2 Buildings
SAP3 Plant and Machinery
SAP4 Fixtures and Fittings
SAP5 Vehicles
SAP6 Assets under construction

save

6)DEFINE NUMBER RANGE INTERVAL

clcik on

co.code: SALP

CLICK ON CHANGE INTERVAL

NO FROM number TO NUMBER CURRENT NUMBER

01 100001 199999 0
02 200001 299999 0
03 300001 399999 0
04 400001 499999 0
05 500001 599999 0
06 600001 699999 0

7) DEFINE ASSET CLASS

Asset class : SAPLAND - LAND

 Short text : Land

Account Determin.: SALPAD1

Scr.Layout.rule : SAP1

Number range :01

click on Include asset

---------------------
Asset class : SAPbuild - buildings
Short text : buildings

Account Determin.: SALPAD2

Scr.Layout.rule : SAP2

Number range :02

click on Include asset

---------------------
Asset class : SAPPM - PM
Short text : PM

Account Determin.: SALPAD3

Scr.Layout.rule : SAP3

Number range :03

Click on Include asset

---------------------
Asset class : SAPFF - F &F
Short text : F& F

Account Determin.: SALPAD4

Scr.Layout.rule : SAP4

Number range :04

Click on Include asset

---------------------
Asset class : SAPVEH - VEHICLES
Short text : VEHICLES

Account Determin.: SALPAD5

Scr.Layout.rule : SAP5

Number range :05

Click on Include asset

---------------------
Asset class : SAPLAND - LAND
Short text : AUC

Account Determin.: SALPAD6

Scr.Layout.rule : SAP6

Number range :06

Click ON Line item settlement

SAVE

8) DEFINE DEPRECIATION AREA FOR EACH ASSET CLASS: OAYZ

--------------------------------------------

Asset Class...> Main Asset .....>SUB ASSETS

SUB ASSET: When we want to treat an asset separately from the main asset,
we can create it as a asset.

BUILDING1: 200000 0 ....> MAIN ASSET

200000 1 ....>FIRST SUB ASSET UNDER 200000 MAIN ASSET

200009 MAIN ASSET 0 SUB ASSET

200001 MAIN ASSET 9 SUB ASSET OF FIRST MAIN ASSET
200009 MAIN ASSET 9 SUB ASSET OF 9TH MAIN ASSET

1. ASSET CLASS: SAPBUILD

CHART OF DEP: SACA
DEPREC AREA : 1

CANCEL.. CANCEL

2.ASSET CLASS: SAPLAND

CHART OF DEP: SACA
DEPREC AREA : 1

SCRREN LAYOUT : 2000

REMOVE AREA DEACT

SAVE.

3.ASSET CLASS: SAPPM

CHART OF DEP: SACA
DEPREC AREA : 1

SCRREN LAYOUT : 2000

ENTER..ENTER

REMOVE AREA DEACT

SAVE.

4.ASSET CLASS: SAPFF

CHART OF DEP: SACA
DEPREC AREA : 1

SCRREN LAYOUT : 1000

ENTER..ENTER

REMOVE AREA DEACT

SAVE.
5.ASSET CLASS: SAPVEH
CHART OF DEP: SACA
DEPREC AREA : 1

SCRREN LAYOUT : 1000

ENTER..ENTER

REMOVE AREA DEACT

SAVE.

6.ASSET CLASS: SAPAUC

CHART OF DEP: SACA
DEPREC AREA : 1

SCRREN LAYOUT :

SAVE.

9) CREATE THE REQUIRED GL ACCOUNTS:

COMMON GL ACCOUNTS

DEP EXP
LOSS ON SALE OF ASSET AC
PROFIT ON SALE OF ASSET AC
LOSS ON SCRAPPING OF ASSET AC
REVENUE FROM SALE OF ASSET AC

SPECIFIC GL ACCOUNTS

ASSET GL AC

ACCUMULATED DEP ON ASSET GL AC

04/05/22
========

i.Create DEPRECIATION EXP AC:

==========================
GL ACCOUNT:400500
COMPANY CODE:SALP

ACCOUNT GROUP: EXPENSES

Click on P&L statement

Short text: Depreciation EXP AC

G/L Account long text: Depreciation EXP AC

Control data

Account currency INR

Click on line item display
Sort key 018
Field status group:G001

SAVE

ii.LOSS ON SALE OF ASSET AC

==========================
GL ACCOUNT:400300
COMPANY CODE:SALP

ACCOUNT GROUP: EXPENSES

Click on P&L statement

Short text: Loss on slae ASSET AC

G/L Account long text: LOSS ON SALE OF ASSET AC

Control data

Account currency INR

Click on line item display

Sort key 018
Field status group:G001

SAVE

iii.PROFIT ON SALE OF ASSET AC:

--------------------------
GL ACCOUNT:300300
Account Group:INCOMES

Short text: Profit on sale asset

G/L Acct long text : Profit on sale asset

Account currency :INR

ONLY BALANCES IN LOCAL CURRENCY

Click on line item display

Sort key 018
Field status group :G001
SAVE

iV. LOSS ON SCRAPPING AC:

--------------------------
GL ACCOUNT:300400
Account Group:EXPENSES

Short text:LOSS ON SCRAPPING AC

G/L Acct long text : LOSS ON SCRAPPING asset AC

Account currency :INR

ONLY BALANCES IN LOCAL CURRENCY

Click on line item display

Sort key 018
Field status group :G052
SAVE
V. Revenue From SALE OF ASSET AC:
--------------------------
GL ACCOUNT:300100
Account Group:INCOMES

Short text: Rev From sale asset ac

G/L Acct long text : Revenue From sale asset ac

Account currency :INR

ONLY BALANCES IN LOCAL CURRENCY

Click on line item display

Sort key 018
Field status group :G052
SAVE

==============================

Buildings Aseet AC DR.

Accumulated Dep on Buildings GL AC

Creation of BUILDINGS GL ACCOUNT:

-------------------------------
GL ACCOUNT:100200
Account Group:ASSETS

Short text: BUILDINGS AC

G/L Acct long text : BUILDINGS ASSET AC

Account currency :INR

Click on line item display

Sort key 018
Field status group :G067
SAVE

Creation of Accumulated Dep on Buildings GL ACCOUNT:

--------------------------------------------------
GL ACCOUNT:200200
Account Group:LIABILITIES

Short text:ACCU DEP BUILDINGS AC

G/L Acct long text :ACCUMULATED DEPRECIATION ON BUILDINGS AC

Account currency :INR

Click on line item display

Sort key 018
Field status group :G067
SAVE

10) Assign the accounts for Account DETERMINATION :AO90

----------------------------------------------

goto AO90
CLick SACA CHART OF ACCOUNTS
CLick ACCOUNT DETERMINATION

GOTO POSITION

ACCOUNT. DETERMINATION :SALP

CLick SALPAD2 BUILDINGS

CLick "BALANCE SHEET ACCOUNT"
=====================

Acquisition account assignment

Acquisition: Acquis. and production costs 100200

Retirement account assignment

Loss made on asset retirement W/O reven. 400400

Clearing Acct. Reveune from asset sale 300100
Gain from asset sale 300300
Loss from asset sale 400300

Click on " Depreciation "

===============
Ordinary depreciation account assignment

Acc.dep.accnt.for ordinary depreciation 200200

Expense account for ordinary depreciat. 400500

SAVE

11) Define Number Range For DEP DOCUMNET TYPE :AF:OBA7

------------------------------------------

GOTO POSITION...> TYPE AF DOCUMENT TYPE CLICK ON IT

NUMBER RANGE IS 04, SO Number range should be 4 sereies

Click on Number range information

company code :salp

change intervals

NO YEAR From number To number Current number

04 2022 400000 499999 0

enter save

12) Define POSTING RULES FOR DEPRECIATION POSTING:OAYR

---------------------------------------------
goto position

comany code :SALP

SELECT COMPANY CODE

CLICK ON POSTING RULES

CLICK ON MONTHLY POSTING

ENTER
SAVE

13) DEFINE ROUNDING OFF RULES:OAYO

--------------------------

comany code :SALP

SELECT COMPANY CODE

CLICK ON ROUNDING SPECIFICATIONS

CLICK ON 01 BOOK DEPRECIATION

SELECT AUTOMATICALLY CALCULATED DEPRECIATION

SELECT ARITHMATIC ROUNDING

ENTER
SAVE

ARITHMATIC ROUNDING MEAN

1876.18..> 1876
1876.81..>1877

14) DEFINE SCREEN LAYOUT FOR ASSET MASTER RECORD:

PATH: SPRO/REFENENCE IMG/ FINANCIAL ACCOUNTING> ASSET ACCOUNTING> MASTER DATA>

SCRREN LAYOUT>

CREATE ASSET : MASTER DATA

GOTO AS01
----
ASSET CLASS SAPBUILD
COMPANY CODE SALP

SCREEN LAYOUT:OAYZ
-----------------
SAP1 -SAPLAND
SAP2 -SAPBUILD
SAP3 -SAPPM
SAP4 -SAPFF
SAP5 -SAPVEH
SAP6 -SAPAUC

next session 07/05/22

goto above path : Asset accounting> Masterdata >Screen layout

goto position

screen layout rule sap3 is link to Asset class SAPPM (PLANT & MACHINERY)

CLICK ON SAP3 > CLICK LOGICAL FIELD GROUPS> CLICK ON POSTING INFORMATION > FIELD
GROUP RULES

clcik on capitalized rate required.

15) DEFINE SCREEN LAYOUT FOR DEPRECIATION AREA OF ASSET MASTER:AO21

-----------------------------------------------------------

PATH: SPRO/REFENENCE IMG/ FINANCIAL ACCOUNTING> ASSET ACCOUNTING> MASTER DATA>

SCRREN LAYOUT>DEFINE SCREEN LAYOUT FOR ASSET DEPRECIATION AREAS

GO DIRECTLY TO A021

goto screen layout :2000

click on Field group rules

Click on req.
Scrap Value
Scrap Value%

save

goto screen layout :1000

click on Field group rules

Click on req.
Scrap Value

save

it will effect screen layout for paticular Asset class

you can see in T CODE (AS01)

Asset class: SAPBUILD / SAPVEH

Comapny code: SALP

ENTER then click on "Depreciation Areas" on top

Note: if 1000 SCREEN LAYOUT is assign to two Asset class in case any change in 1000
screen layout it will effect in both assset classes, then create another screen
layout

click on 1000 copy change number as 1001 in T.CODE (OAYZ) ASSET CLASS/ Depreciation
Areas

01 book deprec. 1001

save.

16) Depreciation Key: IMPORTANT FIELD

================

Depreciation key is a mandatory field to create an asset Master record.

It contains all the parameters required for the calulation of depreciation on an
Asset.

It contains caluculation methods. Each caluculation method provides information

about
a different parameter required for the caluculation of depreciation on an Aseet.

next class will be 10/05/22

Period Control Method:AFAMP

=====================

This Determines the start date and end date of depreciation calculation.

Goto T.Code :AFAMP

New entries

period. meth Description Acqui Add Ret Trn

006 Priod control method SALP 01 01 01 01

(Pro rata
start.date)

For example:

Acquistion Date:10.05.2022

Dep Start Data:

10.05.2022
01.05.2022
15.05.2022
31.05.2022
01.04.2022

Retirement date :10.05.2022

DEP END DATE:

10.05.2022
01.05.2022
15.05.2022
31.05.2022
01.04.2022

MULTI LEVEL METHOD: AFAMS

==================
Depreciation Method can be defined:

SLM - Straigh Line Method

WDV - Written Down Value Method

Acquisition Value : 100000

10 years ...> 10% ...> SLM

2017-10000
2018-10000
2019-10000

IN case of SLM - Depreciation is calulated on the Acquisition value every year.

Acquisition Value : 100000

10 years ...> 10% ...> WDV

2017-10000
2018-9000
2019-8100

IN case of WDV - Depreciation is calulated on the Net Book Value Every Year.

Net Book Value = Acquisition Value - Accumulated Depreciation

GOTO AFAMS

CHART OF DEP. : SACA

Multilev.meth " SA1 " SLM- STRAIGHT LINE METHOD-10%

=====
Validity Start From ordinary depreciation start date

click on levels

Acq.Year ye... period Base Value. Percent

9999 999 0 01 (Aquisition value) 10%

save enter

BASE METHOD :
===========

IT DEFINS THE BASIC PARAMETERS ASSOCIATEWD WITH DEPRECIATION CALUCULATION.

GENERALLY WE STANDARD WE STANDARD BASE METHOD:0014

GOTO T.CODE (AFAMA)

ENTER CHART OF DEP. SACA

CLICK ON OOO DEP

CLICK ON NEW ENTRIES

ENTER Dep Key SAP1 SALP DEPRECIATION KEY

Select

Period control according to fiscal year

Dep. to the day

clcik on Assignment of calculations Methods

click on New entries

Dep Type: Ord.depreciation

Phase: From the star of depreciation

Assignment of Calculation Methods

Base method 0014 [Ordinary explicit percentage (after end of life) ]

Decl.bal.method: tax purpose(present optional)

prd cont : 006 period control method for SALP

Multilev.meth.: SA1 STRAIGHT LINE METHOD

save enter

go back to AFAMA

ACTIVATE DEP. KEY SAP1 if inactive status

TO CREATE THE ASSET MASTER RECORD : AS01

----------------------------------

create additional screen

goto SPRO/SAP referenceIMG/ F.A/ Asset accouting/ master data/ screen layout
description mandatory to SAPBUILD

GOTO AS01 SCREEN CREATE MASTER DATA

Enter description: SALP Building 1

Posting information

Capitalization on 18-06-2022

Depreciation areas
Depreciation Key SAP1
PERIOD 10
DEP START DATE :TODAY DATE

ENTER SAVE
--------------

FBL1N VENDOR LINE ITEM DISPLAY

FBL5N CUSTOMER LINE ITEMS DISPLAY

AW01N ASSET EXPLORER

ASSET EXPLORER:AW01N
==============

ASSET ACQUISITION FOR CASH/BANK : F-02

70-DEBIT ASSET
75-CREDIT ASSET
25-VENDOR DEBIT
31-VENDOR CREDIT
01-CUSTOMER DEBIT
15-CUSTOMER CREDIT
50-GL CREDIT
40-GL DEBIT

Document date 18-06-2022

pstky 70 account 200001-0 ttype 100

enter

amount 60000

pstky 50 account 100000

enter

amount *

enter

GOTO Document / simulate / post

goto AW01N SEE Asset transaction/ depreciation planned

11/05/22
========

ASSET ACQUISITION ON CREDIT WITH VENDOR:F-90

---------------------------------------
crate again Asset Master record goto AS01

ASSSET CLASS SAPBUILD

COMPANY CODE SALP
No.of similar assets 1

enter

genral

buildings 2

capaitalized on today date

dep area

dep.key sap1

useful life 10

odep start. today

enter
save

GOTO F-90

Document date 18-06-2022

pstky 31 account 4200000000 ttype

enter

amount 40000

pstky 70 account 200003-0 TTYPE 100

enter

amount *

enter

GOTO post

goto AW01N see bbok value /dep

then goto FBL1N

Create SUB ASSET MASTER RECORD :AS11

ASSET CLASS: SAPBUILD

MAIN ASSET:200001 0
SUB ASSET:200001 1 -----> FIRST SUB ASSET UNDER FIRST MAIN ASSET

GOTO /NAS11

CREATE SUB ASSET

ASSET : 200001
CO.CODE:SALP

ENTER

DESCRIPTION SALPBUILDING1 4TH FLOOR

REMAINING SAME SAVE

SUB ASSET CLASS CREATED

MESS: THE ASSET 200001 1 CREATED

TO PURCHASE SUB ASEET:F-02

---------------------

Document date 18-06-2022

pstky 70 account 200001-1 TTYPE 100

enter

amount 20000

pstky 50 account 100000 TTYPE

enter

amount *

enter

GOTO post

Create Another SUB ASSET AND PURCHASE ON CREDIT WITH VENDOR:

----------------------------------------------------------

SUB ASSET MASTER :AS11

CREATE SUB ASSET

ASSET : 200003
CO.CODE:SALP

ENTER

DESCRIPTION SALPBUILDING3 PENT HOUSE

REMAINING SAME SAVE

SUB ASSET CLASS CREATED

MESS: THE ASSET 200003 1 CREATED

GOTO F-90

Document date 18-06-2022

pstky 31 account 4200000000 ttype

enter

amount 10000

pstky 70 account 200003-1 TTYPE 100

enter

amount *

enter

GOTO post

DEPRECIATION POSTING : AFAB

====================

UNPLANNED POSTING RUN : THIS OPTION IS USED WHEN WE WANT TO DO THE DEPRECIATION RUN
FOR
THE FIRST TIME IN THE MIDDLE OF THE YEAR.

PLANNED POSTING RUN : THIS OPTION IS USED WHEN WE WANT TO DO THE DEPRECIATION RUN
FOR
SEQUENTIALLY IN THE ORDER OF THE PERIODS.

CLICK LIST ASSETS

CLICK TEST RUN

EXECUTE

YES

EROR MSG COME DEPRECIATRION TEST RUN NOT RUN IN MIDDLE PERIOD DIRECTLY.

CLICK ON GO BACK

CLICK ON UNPLANNED POSTING RUN

GOT MSG TEST RUN COMPLETED SUCCESSFULLY

A DOCUMENT CREATED.

then unselect Test run

goto program/ Execute in Back ground

give printer LP01 specify
immediately
save
 goto system/ services/ jobs/ joboverview

SM37 - Background processer

SM35 - Back processer
Depreciation can be run only background

GOTO AFAB

CO.CODE:SALP
FISCAL.YRAE:2022
Posting period:4

clcikon below

planned posting run

list of assets
test run

execute> yes

REPEAT RUN : THIS OPTION IS USED TO POST DEPRECIATION ON THE ASSETS THAT HAVE BEEN
MISSED IN THE PREVIUOS DEPRECIATION RUN.

crate again Asset Master record goto AS01

ASSSET CLASS SAPBUILD

COMPANY CODE SALP
No.of similar assets 1

enter

genral

buildings 4

capaitalized on today date

dep area

dep.key sap1

useful life 10

odep start. today

enter
save

THE ASSET 200004 0 CREATED msg coming

goto f-02
TO PURCHASE ASEET:F-02
---------------------

Document date 18-06-2022

pstky 70 account 200001-1 TTYPE 100

enter

amount 30000

pstky 50 account 100000 TTYPE

enter

amount *

enter

GOTO post

then goto AW01N DEPRECIATION TEST RUN ALREADY RUN PREVIOUS THAT WHY RECENT
PURCHASE ASSET DEP SHOWN IN PLANNED.
SO WE HAVE RERUN TESTRUN

GOTO AFAB

CURRENT POSTING PERIOD : 3

SELECT REPEAT RUN

SELECT LIST OF ASSETS
REMOVE TEST RUN

GOTO TOP CLICK ON PROGRAM..>> Execute in back ground> give output device> enter>

immediate>save

goto system/ services/ jobs/ joboverview

you see status finished depreciation run in current month only.

unnplanned will create middle of the year

planned will one by one

repeate if it not recorded asset dep

Restart dep run: This option is used when the depreciation run was ABRUPTLY
DISTURBED IN
the middle of the posting run.
If we use restart run the system will start from where it has stopped.

CLASS DT:12/05/22
=================

RETIREMENT OF ASSETS:
====================

Retirement With Revenue: (Sale of Asset)

-----------------------
1)Retirement with Revenue for Cash: ABAON
========================
Document date 19-06-22
Asset value date 19-06-22

Simulate

entry

Posting key G/L Account Short text Amount

75 10200 200001 0001 20000-
70 20200 200001 0001 5
40 30100 Rev from Sale of 21000
asset
50 30300 Profit on sale Asset 1005-

SAVE

GOTO AW01N see the sale 200001 1

CLCIK ON Planned Values ..> see Depreciation posted excess depreciaiton (-values),
reversal in next period (+values)

if you want to correct in current period, run repeat run

GOTO AFAB

CO.CODE: SALP
Fiscal year:2022
Posting period:3

click on Repeat

Further options]
Click on List assets

clcik on Test run

Execute

go back again remove test run ...>goto program ...>Execute in Back ground

Output device:LP01
Enter
Immediately..>Enter
goto System ...>Services..>jobs...>Job overview...>Execute

if AW01N...> DEPRECIATION SETTTLED IN CURRENT PERIOD ONLY.

GOTO fb03 you see depreciation entry

dcoument :400002
enter

pk account description amount

50 40500 Depreciationexp AC 60-
70 10200 Buildings 60

Journal entry:
------------
40 Reveune from sale of asset ac DR
70 Acccumulated dep DR
75 ASSET AC CR
50 PROFIT ON SALE AC CR

BANK AC DR
REVENUE FROM SALE OF ASSET CR

2)Retirement with Revenue on credit with customer :F-92

===============================================

DOC.DATE :20.06.2022
TYPE : SA
CO.CODE: SALP
PERIOD:3
CURRENCY :INR

PSTKY 01 ACCOUNT 3000000025

enter

Amount 61000

Pstky 50 account 300100

amount *

clcik tick on Asst retirement

box will open

Asset 200001
SUB ASSET NUMBER 0

Asset value date 20.06.2022

click on Complete retirement

enter
DOCUMNET..> SIMULATE

click on blue line

enter Text : Being the asset sale for credit

enter>> SAVE... Document was posted.

001 01 3000000025 LAXMI DISTRIBUTORS 61.000,00

002 50 0000300100 REV FROM SALE ASSET 61.000,00-
003 75 0000100200 000000200001 0000 60.000,00-
004 70 0000100200 000000200001 0000 33,00
005 40 0000300100 REV FROM SALE ASSET 61.000,00
006 50 0000300300 Profit on sale asse 1.033,00-

THEN WE RERUN DEP

goto T .CODE :AFAB

CO.CODE : SALP
FISCAL Year :2022
Posting Period: 3

Click on
Repeat
List assets
test run
enter

GO Back..

remove test run

Program..>Execute Back ground>

give output device> enter> click on IMMIDIATELY> ENTER

GOT msg back ground job was scheduled

goto Sysytem> services> jobs> jobs overview>execute

Journal entry:
------------
40 Reveune from sale of asset ac DR : 61000
70 Acccumulated dep DR : 33
75 ASSET AC CR 60000
50 PROFIT ON SALE AC CR 1033

SALE OF ASSET ENTRY:

-------------------
01 CUSTOMER AC DR. 61000
50 REVEUNE FROM SALE OF ASSET AC CR. 61000
NORMAL SALE ENTERY:
-----------------
CUSTOMER AC DR
SALES REV AC CR

EXAMPLE:
--------
Acquisition value :100000
Dep posted so far:25000
sale value:70000 with customer

entry

01 01 customer ac DR:70000
02 50 Revenue from sale CR 70000

03 40 REVENUE FROM SALE DR 70000

04 40 LOSS ON SALE OF ASSET DR 5000
05 70 ACCUMU DEPRECIATION DR 25000
06 75 ASSET AC CR 100000

Retirement Without Revenue: (Scrapping of Asset)

-----------------------

Document date 20-06-22

Asset value date 20-06-22
Asset :200003 2
TEXT: Being the sale of asset for cash

Rev. from NBV(Net Book value): 01

Simulate

entry

Posting key G/L Account Short text Amount

75 10200 200001 0001 10000-
70 20200 200001 0001 5
40 30100 Rev from Sale of 9995
asset

SAVE

GOTO AW01N see the sale 200003 2

CLCIK ON Planned Values ..> see Depreciation posted excess depreciaiton (-values),
reversal in next period (+values)

if you want to correct in current period, run repeat run

GOTO AFAB

CO.CODE: SALP
Fiscal year:2022
Posting period:3

click on Repeat

Further options]
Click on List assets

clcik on Test run

Execute

go back again remove test run ...>goto program ...>Execute in Back ground

Output device:LP01
Enter

Immediately..>Enter
goto System ...>Services..>jobs...>Job overview...>Execute

if AW01N...> DEPRECIATION SETTTLED IN CURRENT PERIOD ONLY.

GOTO fb03 you see depreciation entry

dcoument :400002
enter

pk account description amount

50 40500 Depreciationexp AC 181-
70 10200 Buildings 181

Journal entry:
------------
40 Reveune from sale of asset ac DR
70 Acccumulated dep DR
75 ASSET AC CR
50 PROFIT ON SALE AC CR

BANK AC DR
REVENUE FROM SALE OF ASSET CR

Next class 13/05/2022

RETIREMENT WITHOUT REVENUE: SCRAPPING OF ASSET : ABAVN

==============================================

GOTO AW01N

CO.CODE: SALP

Asset: 200004 0

GOTO ABAVN

CO.CODE:SALP
Asset: 200004 0
DOC.DATE:20.06.2022
Asset Value date:20.06.2022
Text: Being the scrapping of the asset

Entry for Scrapping:

ACCUMULATED DEP AC DR 8
Loss on scrapping ac DR 29992
ASSET AC CR 30000

pk G/L Account Amount

75 100200 30000-
70 100200 8
40 400400 29992

save

GOTO AFAB

CO.CODE: SALP
Fiscal year:2022
Posting period:3

click on Repeat

Further options]
Click on List assets

clcik on Test run

Execute

go back again remove test run ...>goto program ...>Execute in Back ground

Output device:LP01
Enter

Immediately..>Enter
goto System ...>Services..>jobs...>Job overview...>Execute

if AW01N...> DEPRECIATION SETTTLED IN CURRENT PERIOD ONLY.

ASSET TRANSFER: ABUMN

==============

1) TO CHNAGE THE ASSSET CLASS OF THE ASSET:

---------------------------------------

TWO ASSET CLASSES:

-----------------
VEHICLES CLASS :05 : 500001 TO 599999
LOW VALUE ASSETS :07 : 700001 TO 799999

MINI TRUCK .....> 700001

MOTOR INSURANCE ....> Appply to 500001 to 599999
TRANSFER FROM 700001 TO 500005

BUILINGS CLASS ....> PM CLASS

200002 0 ........> 300001 0

BEFORE THAT WE CRATE PLANT & MACHINERY G/L ACCOUNT

AND DEPRECIATION AC

Creation of PLANT & MACHINERY GL ACCOUNT:

-------------------------------
GL ACCOUNT:100300
Account Group:ASSETS

Short text: PLANT MAC AC

G/L Acct long text : PLANT & MACHINERY AC

Account currency :INR

Click on line item display

Sort key 018
Field status group :G067
SAVE

Creation of Accumulated Dep on PLANT & MACHINERY GL ACCOUNT:

--------------------------------------------------
GL ACCOUNT:200300
Account Group:LIABILITIES

Short text:ACCU DEP PLANT MAC AC

G/L Acct long text :ACCUMULATED DEPRECIATION ON PLANT & MACHINERY AC

Account currency :INR

Click on line item display

Sort key 018
Field status group :G067
SAVE

Assign the accounts for Account DETERMINATION :AO90

----------------------------------------------
goto AO90

CLick SACA CHART OF ACCOUNTS

CLick ACCOUNT DETERMINATION

GOTO POSITION

ACCOUNT. DETERMINATION :SALP

CLick SALPAD3 PM
CLick "BALANCE SHEET ACCOUNT"
=====================

Acquisition account assignment

Acquisition: Acquis. and production costs 100300

Retirement account assignment

Loss made on asset retirement W/O reven. 400400

Clearing Acct. Reveune from asset sale 300100
Gain from asset sale 300300
Loss from asset sale 400300

Click on " Depreciation "

===============
Ordinary depreciation account assignment

Acc.dep.accnt.for ordinary depreciation 200300

Expense account for ordinary depreciat. 400500

SAVE

CREATE MASTER DATA :AS01

------------------

ASSET CLASS : SAPPM

CO.CODE : SALP

ENTER

DESCRIPTION : SALP PLANT & MAC

CAPITALIZED ON 20.06.2022

GOTO DEP.AREA

DEP.KEY USEFUL LIFE DEP.START DATE

SAP1 10 TODAYS'DATE

SAVE

YOU GOT ERROR MSG ...> COST CENTER REQUIRED

GOTO / SPRO/REFRENCE IMG/ FINANCIAL ACCOUNITNG/ ASSET ACCOUNITNG/MASTER DATA/

SCREEN LAYOUT/
DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA

CLCIK ON MASTER DATA

CLICK ON POSITION

SCREEN LAYOUT :SAP3

SELECT SAP3..> CLICK ON Logical field groups..>select Time dependent, click field
group rules'
COST CENTER GIVE optional...> SAVE

THEN AGAIN GOTO T.CODE :AS01

ASSET CLASS : SAPPM

AGIN ENTER ABOVE DATA

SAVE
MSG COME The asset 300001 0 is created

NOW WE MOVE ONE ASSET CLASS TO ANOTHER ASSET CLASS FROM EXISTING ASSET CLASS.

TRANFER ASSET WITH COMPANY CODE:ABUMN

===============================
GOTO (T.CODE :ABUMN)

ASSET 200002 0

DOCUMENT DATE :20.06.2022

ASSET VALUE DATE :20.06.2022
TEXT: BEING THE TRANSFER THE ASSET TO PM CLASS

EXISTING ASSET 300001 0

SIMULATE

goto AFAB

CO.CODE: SALP
FISCAL YEAR :2022
POSTING PERIOD: 3

REASON FOR POSTING RUN

CLCIK ON REPEAT

LIST ASSETS
TEST RUN

EXECUTE/ENTER.

GOTO PROGRAM/ EXECUTE BACK GROUND

OUPUT DEVICE : LP01

Immediate/ Save

system /services/ job/ job overview/ Execute

go AW01N

YOU SEE SALP PLANT & MAC

-------------------------

2) TO SPLIT THE ASSDET INTO ONE OR MORRE ASSETS :

============================================
COMPANY CODE: SALP

ASSET 200003 0

DOCMENT DATE 20.06.2022

Asset date 20.06.2022
Text Being the building asset into two

clcik on NEW ASSET

ENTER

DECRIPTION SALP BUILDING4

ASSET SAPBUILD

GOTO MASTER DATA

CLICK ADDITIONAL DATA

ENTER FILEDS

DECRIPTION BUILDING4

CAPITALIZED DATE 20.06.2022

GOTO DEPRE. AREA

ENTER

DEP.KEY USEFUL.LIFE DEP.START DATE

SAP1 10 20.06.2022

ENTER/ CLICK ON BACK BUTTON

YOU SEE INTERN-00001 0

SIMULATE...> SAVE

msg come

001 Asset transaction posted with document no. SALP 1000000010

002 Asset 000000200005-0000 created in company code SALP

run afab

depreciation run

coming error check once

CONFIGURATION TO CONSIDER SCRAP VALUE OF ASSET IN CALCULATION OF DEPRECIATION:

=============================================================================

CONSIDER SCRAP VALUE OF ASSET IN Calulation of depreciation:

SCRAP VALUE:
600000 : 10 YEARS ...> 60000 PER YEAR , 5000 PER PERIOD

SCRAP VALUE OF 120000:

600000-120000 = 480000 PER YEAR, 4000 PER PERIOD

NEXT CLASS 16-05-2022

SCRAP VALUE:
===========

1) ENSURE SCRAP VALUE IN OPTIONAL FOR DEP SCREEN 2000 :

2) CHANGE THE DEPRECIATION KEY : AFAMA :

Click on Assigment of calcuation methods

CHANGE SCRAP VALUE : BASE VALUE IS REDUCED BY SCRAP VALUE

TO SET THE CHART OF DEPRECIATION : OAPL

================================

GOTO OAPL
TYPE CHART OF DEP: SACA
ENTER

GOTO AFAMA
GOTO POSITION
DEP.KEY SAP1
SELECT&
CLICK ON Assignment of calculation

scrap value: Base value is reduced by the scrap value amount

enter & save

goto AW01N(Asset Explorer)

----------

Before deducting scrap value

Priod ord.dep
3 30,00-
4 85,00-
5 85,00-
6 82,00-
7 85,00-
8 82,00-
9 85,00-
10 85,00-
11 77,00-
12 85,00-
781,00-
IF WE DEDUCT SCRAP VALUE:
------------------------

SCRAP VALUE CAN BE MAINTAINED AT TWO LEVELS:

1) ASSET MASTER RECORD LEVEL

2) DEPRECIATION KEY LEVEL

1) MAINTAIN SCRAP VALUE AT ASSET MASTER RECORD LEVEL :AS02

---------------------------------------------------

ENTER ASSET :200005

SUBASSET : 0
CO.CODE : SALP

GOTO DEP.AREA

CLICK ON BOOK DEPRECIATION

ENTER SCRAP VALUE 500

SAVE

goto AW01N(Asset Explorer)

----------

After deducting scrap value

Priod ord.dep

3 30,00-
4 79,00-
5 81,00-
6 78,00-
7 81,00-
8 78,00-
9 81,00-
10 80,00-
11 73,00-
12 81,00-
742,00- here we get dep on net Book value = acquisiton value- scrap value

2) SCRAP VALUE AT DEPRECIATION KEY LEVEL : CUT OFF VALUE KEY

--------------------------------------

STEP 1: Maintain CUT OFF VALUE KEY :ANHAL

2: GIVE CUT OFF VALUE KEY IN DEP KEY :AFAMA
3: IN DEP KEY - UNDER ASSIGMENT OF CALCULATION METHODS FOR SCRAP VALUE :
SELECT CONSIDERATION IS CONTROLLED BY CUT OFF VALUE KEY

STEP 1: Maintain CUT OFF VALUE KEY :ANHAL

GOTO ANHAL
 CLICK ON NEW ENTRIES

ENTER CUTOFF KEY SA1

select Scrap value deduction from base value
select from ord. dep.start date for the asset

click on levels

waring msg come just press enter

clcik on new entries

enter details

valid to To year of Validity in yrs Months valid Cutoff period

9999 9999 999 0 10

enter

goto AFAMA... > DEPRECIATION KEY OVERVIEW

GOTO POSITION..>ENTER ..SAP1 CLICK ON IT> ENTER Cutoff val. key SA1

GOTO ASSIGNMENT OF CALCULATION'''

Scrap Value : Consideration is controlled by cutoff value key

save

GTO AS02
CHANGE ASSET : INITIAL SCREEN FRO REMOVING SCRAP VALUE

ASSET :200005
SUBNUMBER :0
CO.CODE:SALP

GOTO DEP.AREA ..> CLICK BOOK DEPRECIATION

REMOVE SCRAP VALUE

SAVE

GOTO AW01N

3 30,00-
4 74,00-
5 76,00-
6 74,00-
7 76,00-
8 74,00-
9 77,00-
10 76,00-
11 69,00-
12 77,00-
703,00- CUT OFF VALUE -10%

Whenever Change in the dep rate, the difference in the depreciation balalances thet
are already
posted need to be updated as per the current rate of depreciation.

To Bring the depreciaiton on par with the current rate of depreciation - we have
two options :

1) Asset Cath up
2) Smoothing :

ASSET CATH UP:

=============

In case of ASSET CATCH UP the entire difference in the depreciation already posted
and new depreciation will be posted in the very next period.

sysytem automatically does catch up when ever depreication rate is changed.

example

600000 ....> 10 years....> 60000 per year....> 5000 per period

1- 5000
2-5000
3-5000
4-5000
5-5000
6-5000---- already posted
7-10000 +30000(back log dep) --changing the rate of depreciation-- 5years- 20%
8-10000
9-10000
10-10000
11-10000
12-10000
120000

as per new rate of depreciation it shoulb be 10000 but previous month only 5000 per
period, there is backlog of
30000. system will add in 7th only 40000.

SMOOTHING

1- 5000
2-5000
3-5000
4-5000
5-5000
6-5000---- already posted
7-10000 +5000(back log dep) --changing the rate of depreciation-- 5years- 20%
8-10000 +5000(back log dep)
9-10000 +5000(back log dep)
10-10000 +5000(back log dep)
11-10000 +5000(back log dep)
12-10000 +5000(back log dep)
120000

OUT OF 120000, 30000 IS ALREADY POSTED....> Now the balance Dep for the year 90000
will be distributed equally between the remianing periods.

next clas 17-05-2022

GOTO {AFAMA} Depreciation key :

goto position'' enter SAP1

Click on it remove cutoff val.key SA1

===

SAVE

GOTO AS-02

REMOVE SCRAP VALUE IN DEPRECIATION AREA IN ANY ASSET SUB ASSETS.

CATCH UP :
--------

DEP RATE : 10 ...> 20%

PERIOD ORD.DEP
3 30,00-...> posted
4 85,00-+previous dep added..> CATCH UP ..>
5 85,00-
6 82,00-
7 85,00-
8 82,00-
9 85,00-
10 85,00-
11 77,00-
12 7,00-
703,00-

1) Create SLM METHOD FOR 20% ....> AFAMS

CHART OF dep: SACA

Click on NEW ENTRIES

Multilev. meth: SA2 SLM-STRAIGHT KINE METHOD-20%

==== ============================
VALIDITY START : FROM ORDINARY DEPRECIATION START DATE
CLCIK ON LEVELS

NEW ENTRIES

Acq.year year Base Val Percent

9999 999 01 20

enter& save

2)goto AFAMA

GOTO POSITION

ENTER sap1 as a Dep.Key

select SAP1

clcik on Assignment of Calculation''

change Multilev.meth. SA1 to SA2

save

then GOTO AW01N

CLICK ON CALCULATOR SYMBOL( RE Calculate Dep.)

goto Planned values

period ord.dep
3 30,00-
4 200,00-
5 170,00-
6 164,00-
7 170,00-
8 165,00-
9 169,00-
10 170,00-
11 154,00-
12 170,00-
1.562,00-

INTERVIEW QUESTION:

IN CASE OF ASSET CATCH UP, THE ENTIRE DIFFERENCE(BACK LOG) BETWEEN THE DEPRECIATION
ALREADY
POSTED AND NEW DEPRECIATION WILL BE POSTED IN THE VERY NEXT PERIOD.

SMOOTHING:
---------

In case of SMOOTHING THE DIFFRENCE BETWEEN THE DEPREICATION ALREADY POSTED AND NEW
DEPRECIATION WILL BE SPREAD OVER THE REMAINING MONTHS EQUALLY.

TO SET UP SOOMTHING:
===================

GOTO OAYR

CLICK ON POSITION
ENTER CO.CODE: SALP

SELECT SALP ...> CLCIK ON POSTING RULES

SELECT SMOOTHING

SAVE

GOTO AW01N

3 30,00-
4 170,22-
5 170,22-
6 170,22-
7 170,22-
8 170,22-
9 170,23-
10 170,22-
11 170,23-
12 170,22-
1.562,00-

UNPLANNED DEPRECIATION:
======================

600000

2019 - 60000
2020 - 60000
2021 - 60000
2022 - 60000 + ACCIDENT

NET BOOK VALUE AFTER 4 YEAR 360000

IT MID ACCIDENT

SALE FOR 260000 : DECREMENTAL VALUE 100000

CONFIGURATION FOR UNPLANNED DEPRECIATION :

========================================

NORMALLY ASSETS ARE DEPRECIATED OVER THE PLANNED DEPRECIATION PERIOD AND AS PLANNED
DEPRECIAITON RATE.
BUT DUE TO SOME UNFORESEEN EVENTS, THERE COULD BE A POSSIBILITY OF SOME UNPLANNED
DEPRECIATION
OCCURRING FOR AN ASSET.

IN THAT CASE, TO RECOGNISE THE LOSS AMOUNTING ON ACCOUNT ON ACCOUNT OF LOSS IN

VALUE OF THE
ASSET, WE NEED TO POST UNPLANNED DEPRECIATION FOR THE ASSET FOR THE FINANCIAL YEAR.

1) DEFINE DEPRECIATION AREA FOR THE ASSET: OADB

--------------------------------------

CHART OF. Dep: SACA

clck on Book depreciation

goto UNplanned depreciation : ALL Values allowed

save

2) Create two GL ACCOUNTS:

A) UNPLANNED DEPRECIATION EXP AC

CLICK 400500 Depreciation exp ac create copy 400501

change the name UNPLANNED DEPRECIATION EXP AC

SAVE

B) UNPLANNED ACCU DEPRECIATION AC

CLICK 200200 ACCUMU Depre BUILDING ac create copy 200201

change the name UNPLANNED CLICK 400500 Depreciation exp ac create copy 400501

change the name UNPLANNED DEPRECIATION EXP BUILDING AC

SAVE

AFTER CREATING THE ACCOUNT , ASSIGN THE ACCOUNTS FOR ACCOUNT DETERMINATION

ASSIGN THE ACCOUNTS FOR ACCOUNT DETERMINATION: AO90

============================================

GOTO AO90

CHART OF DEPR: SACA

SELECT SACA CLICK ON ACCOUNT DETERMINATION

ENTER SALPAD2

CLCIK ON SALPAD2 BUILDINGS...>

clcik on depreciation

Accumulated dep. account unpl.deprec. 200201

Expense account for unplanned deprec. 400501

save

GOTO OAYR

GOTO POSITION

ENTER SALP CO.CODE

SELECT SALP , CLCIK ON POSTING RULES

REMOVE SMOOTHING

SAVE.

4) POST UNPLANNED DEPRECIATION: ABAA

===========================

CO.CODE: SALP
ASSET: 200005
SUB NUMBER:0

DOCUMENT DATE:TODAYS DATE

POSTING DATE:TODAYS DATE
POSTING PERIOD : 3 (COUNT FROM FINANCIAL PERIOD)

TRANSACTION TYPE: 650 (FOR NEW ASSET)

AMOUNT POSTED : 1000

ENTER

EROOR COMING 0001

GOTO OADB

ENTER CHART OF DEP. SACA

ENTER

CLICK ON BOOK DEPRECIATION

GOTO NET BOOK VALUE : ALL VALUE

SAVE

5) CHECK

GOTO ASSET EXPLORER

AW01N

CO.CODE : SALP
ASSET : 200005
SUB NUMBER :0

CLCIK ON RECALCULATION DEPRECIATION

=============================================
Class missing in the mid

FI TABLES:
=========

DOCUMENT HEADER DATA TABLE: BKPF

DOCUMENT LINE ITEM TABLE : BSEG

GL OPEN ITEM TABLE : BSIS

GL CLEARED ITEMS TABLE : BSAS

VENDOR OPEN ITEMS : BSIK

VENDOR CLEARED ITEMS :BSAK

CUSTOMER OPEN ITEMS : BSID

CUSTOMER CLEARED ITEMS : BSAD

GL - CHART OF ACCOUNTS: SKA1

GL - CO.CD :SAB1

VENDOR GENERAL : LFA1

VENDOR CO.CD: LFB1
VENDOR BANK: LFBK

NEXT 21/05/2022

VENDOR SPL GL TRANSACTIONS : LFC3

CUSTOMER GENERAL : KNA1

CUSTOMER CO.CD : KNB1
CUSTOMER BANK : KNBK
CUSTOMER SPL GL : KNC3

ASSET TABLES:
============

ASSET CLASS - GENERAL DATA : ANKA

DEPRECIATION TERMS : ANLB

Asset Class Depreciation Area : ANKB
ASSET CLASS MASTER DATA : ANLX
ASSET LINE ITEMS : ANEP
ASSET PERIODIC VALUES : ANLP

TABLE:
=====

The data inputs done by the user on the front end are saved in some table at the
back
end data base.

Database comprises of various tables- which store the data related to a specific
component for which table is defined.

/nfbl5n

CUSTOMER ACCOUNT : 3100000000

OPEN ITEMS

OPEN AT KEY DATE 21:05:2022

CLICK ON NORMAL ITEMS

CLICK ON Special GL Transactions

/NSE11

DATA BASE TABLE : BSEG ,BKPF

TYPES OF TABLE :
==============

TRANSPARENT TABLE : TRANSPARENT TABLE EXIST WITH THE SAME STRUCTURE BOTH IN SAP
DDIC
=================
AND DATABASE. IT HAS ONE TO ONE RELATIONSHIP WITH A TABLE IN THE DATABASE.

FOR EACH TRANSPARENT TABLE THERE IS ONE ASSOCAITED TABLE IN DATABASE.

CLUSTER TABLE : THEY ARE USED TO HOLD DATA FROM A FEW NUMBER OF LARGE TABLES. IT
HAS
=============
MANY TO ONE RELATIONSHIP . THEY ARE USED WHEN THE TABLES HAVE PRIMARY KEY IN
COMMON AND
THE DATA IN THESE TABLES ARE ALL ACCESSED SIMULTANEOUSLY.

POOL TABLE : THEY ARE USED TO HOLD A LARGE NUMBER OF VERY SMALL TABLES. IT HAS
MANY TO
===========
ONE RELATIONSHIP. THIS IS USED WHEN DATA FROM MANY SMALL TABLES IS BEING ACCESSED.
THEY REDUCED THE AMOUNT OF DATATBASE RESOURCES NEEDED WHEN MANY SMALL TABLES HAVE
TO BE OPENED AT SAME TIME.

STRUCTURE :
========

ABAPER --- LOGIC

Program - code:
=============

5 some fields of table A

and

7 Some fields of table B

on these 12 Fields --- Logic

Structure of table A
7 some fields of table B

Table JOIN:

VENDOR NUMBER:

COUNTRY DETAILS- GENREAL DATA : LFA1

PAYMENT TERMS -- COMPNAY CODE DATA : LFB1

BANK DETAILS --- BANK DATA : LFBK

GOTO SQV1

Quick view : SALP

CLCIK CREATE

ENTER TITLE SALP VENDOR BANK DETAILS

GOTO DATA source : Table join

ENTER

clcik on insert table symbol:.

'
Type in table LFA1

LIFNR IS UNIQUE KEY

Agin click on Insert table

Type in table LFB1

LIFNR IS UNIQUE KEY

BUKRS is unique key

VENODR ACCOUNT NUMBER IS COMMON FOR TWO TABLES

Agin click on Insert table

Type in table LFBK

LIFNR IS UNIQUE KEY

BANKS is Bank country key
BANKL is Bank keys
BANKN is Bank account number

click go back green symbol

Quickview : SALP
Title : SALP VENDOR BANK DETIALS

EXPORT :SAP list viewer

in Table join

clcik on VENDER MASTER (GENERAL SECTION)

SELECT
-> ACCOUNT NUMBER OF VENDOR
-> Country Key
-> Name1
-> City

clcik on VENDER MASTER (Company code)

SELECT
-> Company code
-> Terms of Payment Key

clcik on VENDER MASTER (bank details)

SELECT
-> Bank country key
-> Bnak Keys
-> Bnak account number

goto Selection fields

SELECT
-> ACCOUNT NUMBER OF VENDOR
-> Country Key

CLCIK ON EXECUTE

23/05/2023
=========

CO- CONTROLLING

FI :RECORD THE TRANSACTION CO: ANALYSIS

LEGAL REQUIREMENT NOT LEAGAL REQUIRMENT

1) CONTROLLING AREA:

IT IS THE LEVEL AT WHICH WE DO THE COST ACCOUNTING. THE RELATIONSHIP BETWEEN A

CONTROLLING AREA AND COMPANY CODE IS 1:1 OR 1:N .

Basic Steps :

1) Maintain controlling area : OKKP

2) Define Number range for co documents : KANK
3) Define CO versions : OKEQ

FI MODULE CO MODULE

RECORDING --- DATA ANALYSIS OF DATA THAT IS POSTED IN

FI

DATA ---------------------------------------> DATA

DATA ---- > GL AC'S

GL AC'S -----> COST ELEMENT

COST ELEMENT IS THE COST CHARRIER FROM FI TO CO. IT IS A REVENUE/ EXPENSE GL AC

CONVERTED INTO COST ELEMENT.

FI: CO:
FB50:

F100 H100 P100

RENT EXP AC :40000 : CO OBJECT--> P100 RENT EXP :
40000
WAGES EXP AC:25000: CO OBJECT---->.H100 WAGES EXP :
25000

COST OBJECT: IS AN OBJECT THAT IS TAKING THE COST.

TYPES OF COST OBJECTS:

====================
1) COST CENTERS
2) INTERNAL ORDERS
3) WBS: WORK BASED STRUCTURES

COST CENTER : IS A CENTER WHERE WE ARE INCURRING THE COST. IT IS NOTHING BUT A
DEPARTMENT

F100--> FIN COST CENTER

H100-->HR COST CENTER
P100--> PROD COST CENTER

MAINTAING CONTROL AREA: T.CODE : OKKP

MAINTAING NUMBER RANGES: KANK

CO MODULES PROVIDES DIRECTION TO THE BUSINESS BY PROVIDING IMPOTANT INFORMATION FOR

TAKING BUSINESS DECISIONS.

NEXT CLASS 24/05/2022

STEP1) MAINTAIN CONTROLLING AREA: OKKP

=========================
 Controlling Area : SALP
Name : SALP CONTROLLED AREA
co.cd -> Area Controlling areasame as company code

Currency type 10
currency INR
Chart of Accts SACA
Fiscal year variant S3
CCtr STD. Hierarchy SALCCSTDHY

ENTER / SAVE

CLICK ON SALPCONTROLLING AREA,

CLICK ON ASSIGNMENT OF COMPANY CODE

clcik on new entries

enter co.code

salp
enter

clcik on Active components/control indicator

clcik on new entries

Controlling area : SALP

FISCAL YEAR : 2022

COST CENTERS : COMPONENT ACTIVE

CLICK AA: ACTIVITY TYPE

ORDER MANGEMENT : COMPONMENT ACTIVE

COMMIT. MANAGEMENT: COMPONMENT ACTIVE
ACTY-BASED COSTING : COMPONMENT NOT ACTIVE(PRESENT ONLY)

CLICK ON
PROFIT CENTER Acctg
Projeccts
Sales Orders
Cost Objects

All currencies

save

Step2) MAINTAING NUMBER RANGES: KANK

===============================

co area : salp

clcik on change groups

GTO TOP HEADER LINE CLCIK ON GROUP SELECT INSERT

TEXT : CO DOCUMENT GROUP1

100000000 1099999999

ENTER

DOUBLE CLICK ON NOT ASSIGNED ELEMENT

AFTER THAT CLICK ON ELEMENT GROUP

NOT ASSIGNED ELEMENT ADDED TO CO DOCUMENT

IF WANT CREATE ANOTHER GROUP

INSERT GROUP

TEXT: CO DOCUMNET 2
GIVE NUMBER 200000 TO 209999
ENTER

CLCIK ON CO DOCUMENT GROUP2

GOTO NOT ASSIGNED ELEMENT ,

DOUBLE CLCIK ON GPDP Distribution Primary Costs

3)Define CO Versions: OKEQ

===================

To set the Controlling area: OKKS

---------------------------
enter SALP is controlling area enter

PLAN 1 MEANS VERSION 0

PLAN 2...... VERSION 1

SO ON LIKE THAT

GOTO OKEQ

CLCIK ON VERSION 0----> CLCIK ON Controlling Area Settings

click on version 0 > click on Settings for each fiscal year

if year not there clcik on new entries

give fiscal year

select copying allowed

Exchange rate type M

SAVE

IF it there Click on go back 2 times, agin clcik on version 0 > click on Settings
for Profit center accounting
click on new entries

YEAR ONLINE TRANSFER LINE ITEMS EXRate type

2022 tick tick M

Save

goto FB 50

400000 RENT EXP A/C 2500

100000 HDFC BANK A/C 2500

POST

GOTO FS00

CLICK RENT EXP A/C , EDIT COST ELEMENT

DATE 01.04.2022

ENTER

CElem categaory 1 primary cost element

save

msg: cost element created.

after that gto FB50

400000 RENT EXP A/C 2500

100000 HDFC BANK A/C 2500

CLICK ON POST you got msg like that

Account 400000 requires an assignment to a CO object

TO CREATE A COST CENTER: KS01

======================

COSTCENTER : F100(GIVEN)

ENTER

NAME :110
DESCRIPTION : FINANCE COST CENTER
Person Responsible : Finance Manager
Cost center 5
Hierarchy area SALCCSTDHY
CURRENCY INR

ERROR COMING JUST PRESS ENTER (PROFIT CENTER...)

goto KS02 check cost center created or not?

chnage field group of rent GL a/c isG004

save

goto FB50
cost element
400000 Rent exp a/c dr 2500 f100
100000 Bank a/c cr 2500

post

goto /n KSB5 to see the co document

change document no 100000000

execute

see co document no.

Cost center report : KSB1

==================

DISPLAY THE COST CENTER LINE ITEMS

GTO KSB1

COST CENTER : F100

DATE

EXECUTE

CREATION OF COST ELEMENTS THROUGH CO: KA01

=====================================

INSTEAD OF GOING FS00 T .CODE, DIRECTLY GOTO KA01

ENTER G/L ACCOUNT : 400001

DATE 01.04.2022

ENTER

CElem categaory 1 primary cost element

save

msg: cost element created.

after that gto FB50

400001 wages EXP A/C 3000
100000 HDFC BANK A/C 3000

CLICK ON POST you got msg like that

Account 400001 requires an assignment to a CO object

TO CREATE A COST CENTER: KS01

======================

COSTCENTER : H100(GIVEN)

ENTER

NAME :H100
DESCRIPTION : FINANCE COST CENTER
Person Responsible : Finance Manager
Cost center 5
Hierarchy area SALCCSTDHY
CURRENCY INR

ERROR COMING JUST PRESS ENTER (PROFIT CENTER...)

goto KS02 check cost center created or not?

chnage field group of rent GL a/c isG004

save

goto FB50
cost element
400000 Rent exp a/c dr 2500 f100
100000 Bank a/c cr 2500

post

goto /n KSB5 to see the co document

change document no 100000000

execute

see co document no.

GOTO KSB1

Cost center F100 to H100

Cost elemnet 400000 to 400001

Execute

Mass creation of cost elements:

==============================

1) Specify THE GL Accounts you want to convert into Cost Elements : OKB2
==============================================================

400002 to 400080

GOTO OKB2

CHART IF ACCOUNTS :SACA

Acct from Account to CElern cat.

400002 400080 1

save

2) Create the batch input session to create the Cost Elements : OKB3
===========================================================

Controlling area : SALP

Valid from 01.04.2022
Valid to 31.12.9999
Session name 700650

Execute

goto sysytem.>services >batche input > sessions

click on new batch just now created,

click on process > clcik on display error> process>exit batch input

then goto FS00

Check all GL accounts converted Cost elements.

Mass changeing of the GL accounts: OB_GLACC12

=================================

GOTO OB_GLACC12

ENTER

G/L ACCOUNT 400002 TO 400080

EXECUTE

IN NEW ENTRIES LINE

CHANGE

FIELD ACCO O P L 0 SORT KEY

G004 INR TICK TICK 001
click on carryout mass a change symbol (two down arrow symbol)

CREATE IMMEDIATE EFFECT

SAVE

F100 - FIN COST CENTER

H100 - HR COST CENTER
P100 - PROD COST CENTER
S100 - SALES COST CENTER

Create Cost center:

=================
cost center: P100
CO.CODE:SALP

NAME:P100 CC
Description : P100 COST CENTER

PERSON RESPONSIBLE : PRODUCTION MANAGER

COST CENTRE CATEGORY :4
HIERACY AREA : SALCCSTDHY
CURRENCY : INR

ENTER & SAVE

cost center: S100

CO.CODE:SALP

NAME:S100
Description : SALES COST CENTER

PERSON RESPONSIBLE : SALES MANAGER

COST CENTRE CATEGORY :3
HIERACY AREA : SALCCSTDHY
CURRENCY : INR

ENTER & SAVE

Check the cost elements : KA03

DISPLAY COMMITMENT LINE ITEMS :/NKSB2

=============================

COST ELEMENT GROUP : is a set of cost elements grouped together for reporting
purposes.
=================
TO CREATE COST ELEMENT FROUP: KSH1
----------------------------

OFFICE EXP REPORT: IN F100

RENT
WAGES }9000
INSURANCE
MISC
STAFF EXP REPORT - P100
WAGES
INSURANCE }15000
TRAVELLING

CE/CC F100 H100 P100 S100

RENT 4000 1000 7000 5000
WAGES 2000 3000 9000 7000
INSURANCE 1000 2000 5000 6000
TRAVELLING 2000 4000 1000 9000
MISC 1000 1000 2000 4000

NEXT CLASS 27/05/22

Cost center Group: Is a set of cost centers grouped together for reporting
purposes.
=================