The Minitemaid Company
Occupational Health and Safety Management System
ISSUED: ORIGINAL Page 1 of 9
OH&S Roles and responsibilities
Role, Responsibilities, Authorities and Accountabilities
Requirements HOD / Manager
The role is to execute production plan & SHE requirements implementation
within the department.
General
To ensure that all the processes and products are continually developed,
improved and sustained to systematically eliminate all the health and
safety hazards and causes of environmental degradation, if any.
Context of Organization
Context of organization & Interested Party - Needs and Expectations
Interested Party - Needs and analysis are carried out and maintained upto date.
Expectations
Policy SHE policy implementation and communicated within the Department.
Aspect / Impact Review the Aspect / Impact.
HIRA Review the HIRA
Responsible & accountable to implement SHE compliance considering leg.
Legal
other req. within the department.
Risk / Oppo Promoting risk and opp. Based planning for effective EMS.
Provide resources essential to implement and maintain the EMS in the
Resources
department.
Authorized to Forms the EHS representative within the department
wherever necessary for effective SHE implementation.
Roles / Responsibility Authorized to assign to SHE responsibilities within the Department
considering all the processes and operational control (considering potential
emergences. Situations).
Ensuring competent employees are engaged and overall competence of
Competence / Training employee improved within the department.
To ensure the compliance of trainings as per the plan vs actual.
Ensuring SHE implications are understood by at different levels within the
Awareness
Department.
Communication - Internal / Communication with internal/ external parties and monitoring the relevant
External actions.
Ensuing the presence of Production members in safety committee
Participation & Consultation
meeting.
Documentation Review of SHE doc. at department level.
PREPARED BY: EHS Coordinator ISSUE: 01
APPROVED BY: Plant Manager DATE: 30.05.2018
CONTROLLED DOCUMENT
The Minitemaid Company
Occupational Health and Safety Management System
ISSUED: ORIGINAL Page 2 of 9
Authorize to review & implement EHS objective and targets of related
Objectives
production and other SHE documents.
Operational Control Ensuring required SHE operational control are established & implemented.
Ensuring required SHE emergency preparedness control are established &
Emergency Preparedness
implemented within the department.
Reporting to plant manager on the performance of the EMS for review
Performance Monitoring
(including recommendation for improvements.)
Incident monitoring Promoting safety culture within the department considering SHE goals.
Compliance Monitoring Coordinating with SHE department for SHE compliances.
Ensuring SHE audits are carried out at production level as per defined
Internal Audit
frequency.
Management Review To ensure the participation of production members in MRM meeting.
NC CAPA Ensure timely closing of NCs and observations.
Improvements Ensure continual improvements based on SHE performance.
PREPARED BY: EHS Coordinator ISSUE: 01
APPROVED BY: Plant Manager DATE: 30.05.2018
CONTROLLED DOCUMENT
The Minitemaid Company
Occupational Health and Safety Management System
ISSUED: ORIGINAL Page 3 of 9
Role, Responsibilities, Authorities and Accountabilities
Requirements Supervisor
The role is to execute production plan & SHE requirements implementation
within the department.
General
To ensure that all the processes and products are continually developed,
improved and sustained to systematically eliminate all the health and
safety hazards and causes of environmental degradation, if any.
Context of Organization
Context of organization & Interested Party - Needs and Expectations
Interested Party - Needs and analysis are carried out and maintained upto date.
Expectations
Policy SHE policy implementation and communicated within the Department.
Aspect / Impact Review the Aspect / Impact.
HIRA Review the HIRA
Responsible & accountable to implement SHE compliance considering leg.
Legal
other req. within the department.
Risk / Oppo Promoting risk and opp. Based planning for effective EMS.
Provide resources essential to implement and maintain the EMS in the
Resources
department.
Authorized to Forms the EHS representative within the department
wherever necessary for effective SHE implementation.
Roles / Responsibility Authorized to assign to SHE responsibilities within the Department
considering all the processes and operational control (considering potential
emergences. Situations).
Ensuring competent employees are engaged and overall competence of
Competence / Training employee improved within the department.
To ensure the compliance of trainings as per the plan vs actual.
Ensuring SHE implications are understood by at different levels within the
Awareness
Department.
Communication - Internal / Communication with internal/ external parties and monitoring the relevant
External actions.
Ensuing the presence of Production members in safety committee
Participation & Consultation
meeting.
Documentation Review of SHE doc. at department level.
PREPARED BY: EHS Coordinator ISSUE: 01
APPROVED BY: Plant Manager DATE: 30.05.2018
CONTROLLED DOCUMENT
The Minitemaid Company
Occupational Health and Safety Management System
ISSUED: ORIGINAL Page 4 of 9
Authorize to review & implement EHS objective and targets of related
Objectives
production and other SHE documents.
Operational Control Ensuring required SHE operational control are established & implemented.
Ensuring required SHE emergency preparedness control are established &
Emergency Preparedness
implemented within the department.
Reporting to plant manager on the performance of the EMS for review
Performance Monitoring
(including recommendation for improvements.)
Incident monitoring Promoting safety culture within the department considering SHE goals.
Compliance Monitoring Coordinating with SHE department for SHE compliances.
Ensuring SHE audits are carried out at production level as per defined
Internal Audit
frequency.
Management Review To ensure the participation of production members in MRM meeting.
NC CAPA Ensure timely closing of NCs and observations.
Improvements Ensure continual improvements based on SHE performance.
PREPARED BY: EHS Coordinator ISSUE: 01
APPROVED BY: Plant Manager DATE: 30.05.2018
CONTROLLED DOCUMENT
The Minitemaid Company
Occupational Health and Safety Management System
ISSUED: ORIGINAL Page 5 of 9
Role, Responsibilities, Authorities and Accountabilities
Requirements Supervisors
The role is to execute production plan & SHE requirements implementation
within the department.
General
To ensure that all the processes and products are continually developed,
improved and sustained to systematically eliminate all the health and safety
hazards and causes of environmental degradation, if any.
Context of Organization
Context of organization & Interested Party - Needs and Expectations analysis
Interested Party - Needs are carried out and maintained upto date.
and Expectations
Policy SHE policy implementation and communication within the Department.
Aspect / Impact Prepared the Aspect / Impact.
HIRA Prepared the HIRA
Legal To implement the legal requirement within the department.
Risk / Oppo To implement risk and opp. Outcomes within the department.
To implement and maintain the EMS in the department asper the available
Resources
resources.
To prepare SHE documents & effective implementation in the department.
Roles / Responsibility Authorized to stop any activity that is not complying with stipulated SHE
guidelines.
Ensuring competent employees are engaged and overall competence of
Competence / Training employee improved within the department.
To ensure the compliance of trainings as per the plan vs actual.
Ensuring SHE implications are understood by at different levels within the
Awareness
Department.
Communication - Internal Communication with internal/ external parties and monitoring the relevant
/ External actions.
Participation &
Ensuing the presence of Production members in safety committee meeting.
Consultation
Documentation Preparations of SHE doc. at department level.
PREPARED BY: EHS Coordinator ISSUE: 01
APPROVED BY: Plant Manager DATE: 30.05.2018
CONTROLLED DOCUMENT
The Minitemaid Company
Occupational Health and Safety Management System
ISSUED: ORIGINAL Page 6 of 9
To prepare & implement EHS objective and targets of related production and
Objectives
other SHE documents.
Operational Control Ensuring required SHE operational control are established & implemented.
Emergency Ensuring required SHE emergency preparedness control are established &
Preparedness implemented within the department.
Reporting to production Manager on the performance of the EMS for review
Performance Monitoring
(including recommendation for improvements.)
Incident monitoring Promoting safety culture within the department considering SHE goals.
Compliance Monitoring Maintaining SHE data related compliance.
Ensuring SHE audits are carried out at production level as per defined
Internal Audit
frequency & outcomes should be implemented.
Management Review To implement the outcomes of MRM meeting within the department.
NC CAPA Ensure timely closing of NCs and observations.
Ensure continual improvements based on SHE performance & providing any
Improvements
suggestion for SHE improvements.
PREPARED BY: EHS Coordinator ISSUE: 01
APPROVED BY: Plant Manager DATE: 30.05.2018
CONTROLLED DOCUMENT
The Minitemaid Company
Occupational Health and Safety Management System
ISSUED: ORIGINAL Page 7 of 9
Role, Responsibilities, Authorities and Accountabilities
Requirements Shift officer
Shift officer is responsible for production related activity on his machine &
SHE activity within the area of machine.
General
Responsible to follow all SHE guidelines & work instructions to carried out
production activities.
Context of Organization
Co-operating with Shift Leader to carry out the context & interested party
Interested Party - Needs analysis.
and Expectations
Policy SHE policy awareness & follow SHE policy requirements.
Awareness about the Aspect / Impact be to implement the outcomes in
Aspect / Impact
respective areas.
HIRA Awareness about the HIRA & to implement the outcomes in respective areas.
Legal To implement & follow the legal requirement within the area.
Risk / Oppo To implement risk and opp. Outcomes within the areas.
To implement and maintain the EMS in the area asper the available
Resources
resources.
To follow work instructions & SOPs within the area or on machine.
Roles / Responsibility Authorized to stop any activity that is not complying with stipulated SHE
guidelines & reporting to Shift Leader.
To work as per the competence or assign task.
Competence / Training
To participate in the training programs.
Awareness To be aware about the SHE Policy & Targets.
Communication - Internal
Observing the outcomes of the communication.
/ External
Participation & To participate in safety committee meeting or sharing inputs to the nominated
Consultation persons.
Documentation To follow the SHE document requirements with in the area.
To follow EHS objective and targets of related production and other SHE
Objectives
documents with in the area.
Operational Control To follow the SHE operational control procedures.
Emergency Awareness of Emergency Preparedness plans & responding to emergency
Preparedness situation.
PREPARED BY: EHS Coordinator ISSUE: 01
APPROVED BY: Plant Manager DATE: 30.05.2018
CONTROLLED DOCUMENT
The Minitemaid Company
Occupational Health and Safety Management System
ISSUED: ORIGINAL Page 8 of 9
Performance Monitoring Reporting to the shift leader on SHE performance.
Incident monitoring Report the SHE incident to the Shift Leader & SHE Manager.
Compliance Monitoring Maintaining SHE data related compliance.
Internal Audit Participating in SHE audits as per the plan.
Management Review To implement the outcomes of MRM meeting within the area.
NC CAPA Ensure timely closing of NCs and observations.
Ensure continual improvements based on SHE performance & providing any
Improvements
suggestion for SHE improvements.
PREPARED BY: EHS Coordinator ISSUE: 01
APPROVED BY: Plant Manager DATE: 30.05.2018
CONTROLLED DOCUMENT
The Minitemaid Company
Occupational Health and Safety Management System
ISSUED: ORIGINAL Page 9 of 9
Role, Responsibilities, Authorities and Accountabilities
Requirements Casual workers
Casual workers are responsible for production related activity on his machine &
SHE activity within the area of machine.
General
Responsible to follow all SHE guidelines & work instructions to carried out
production activities.
Context of Organization
Co-operating with Shift officer to carry out the context & interested party
Interested Party - Needs analysis.
and Expectations
Policy SHE policy awareness & follow SHE policy requirements.
Aspect / Impact Help to production & SHE team to implement the outcomes of Aspect Impact
HIRA and HIRA in respective areas.
Legal To implement & follow the legal requirement within the area.
Risk / Oppo To implement risk and opp. Outcomes within the areas.
Resources To implement and maintain the EMS in the area asper the available resources.
To follow work instructions & SOPs within the area or on machine.
Roles / Responsibility Authorized to stop any activity that is not complying with stipulated SHE
guidelines & reporting to Shift officer/Leader.
To work as per the competence or assign task.
Competence / Training
To participate in the training programs.
Awareness To be aware about the SHE Policy & Targets.
Communication -
Observing the outcomes of the communication.
Internal / External
Participation & To participate in safety committee meeting or sharing inputs to the nominated
Consultation persons.
Documentation To follow the SHE document requirements with in the area.
To follow EHS objective and targets of related production and other SHE
Objectives
documents with in the area.
Operational Control To follow the SHE operational control procedures.
Emergency Awareness of Emergency Preparedness plans & responding to emergency
Preparedness situation.
Performance Monitoring Reporting to the shift officer/leader on SHE performance.
Incident monitoring Report the SHE incident to the Shift officer/Leader & SHE Manager.
Compliance Monitoring Maintaining SHE data related compliance.
Internal Audit Participating in SHE audits as per the plan.
Management Review To implement the outcomes of MRM meeting within the area.
NC CAPA Ensure timely closing of NCs and observations.
Ensure continual improvements based on SHE performance & providing any
Improvements
suggestion for SHE improvements.
PREPARED BY: EHS Coordinator ISSUE: 01
APPROVED BY: Plant Manager DATE: 30.05.2018
CONTROLLED DOCUMENT
