Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Invitations for Sessions
1. REVISION HISTORY
Nature
Rev. of Issue Originator Issued Reviewed by Signed and
No. Change Date by Approved by
0 Initial 07-19- MDecin M/Decin CNSantos/ Floor Leader J.
issue 2021 MTAReyes Melchor Quitain Jr.
2. PURPOSE
This procedure intends to define the control needed to ensure that the proper
issuance of invitations for Regular/Special Sessions is observed.
3. EXPECTED OUTPUTS
By implementing this procedure, the following specific outputs are expected:
2.1 Accurate and timely (within 8 hours) issuance of invitations for Sangguniang
Panlungsod Sessions
2.2 Clear computer printout
(NOTE: May refer to the “Planned Results/Expected Output” column in the Risk
Assessment and Action Plan/Opportunities&Action Plan.)
4. SCOPE
This control specified in this procedure covers the activities upon request of the
Sanggunian Member up to the release of the invitation.
5. DEFINITION
Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”
Page 1 of 3
Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Invitations for Sessions
6. RESPONSIBILITIES
Local Legislative Receives and drafts the request to invite certain
Staff Officer III resource persons to the Regular/Special Session
SP Secretary/ Sign the invitation.
Asst. Secretary
Local Legislative Releases the Invitation to the Records Section.
Staff Officer III
7. PROCEDURE OUTLINE
(NOTE: Citizen’s charter may be used as reference here, if applicable.)
Responsible Activity Documents
Receives and drafts ythe
Local Legislative Staff request to invite resource
Request letter
Officer III persons to the Session
SP Secretary/Asst. Signed Invitation
Secretary Sign the Invitation
Local Legislative Staff Release of Invitation
Logbook
Officer III
8. PROCEDURE DETAILS
(NOTE: The actions/controls to address risks/opportunities to ensure that planned
results/expected outputs are achieved should be captured here per Risk Assessment &
Action Plan/Opportunities & Action Plan.)
8.1. Receive the request letter
Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”
Page 2 of 3
Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Invitations for Sessions
8.2. Print Invitation
8.3 Sign Invitation
8.3.1 Reviews certificate of appearance
8.3.2 Signs the certificate of appearance
8.4 Release Invitation
8.4.1 Releases document to Records Section.
9. INTERFACES/REFERENCES
9.1. Control of Non-Conformity and Correction Action Procedure
9.2. Internal Quality Audit Procedure
9.3. RA 11032 - Ease of Doing Business and Efficient Government Service Delivery Act
of 2018
9.4. RA 7160 – Local Government Code
Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”
Page 3 of 3
