Daffodil International University

Internship Report on:

HUMAN RESOURCE MANAGEMENT PRACTICES OF

INTERNATIONAL FINANCE INVESTMENT AND COMMERCE
(IFIC) BANK LIMITED.

Date of Submission: 12th August, 2014.

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 DAFFODIL INTERNATIONAL UNIVERSITY

INTERNSHIP REPORT ON
HUMAN RESOURCE MANAGEMENT P RACTICES OF INTERNATIONAL
FINANCE INVESTMENT AND COMMERCE (IFIC) BANK LTD.

SUBMITTED TO

Gouranga Chandra Debnath

Assistant Professor
Department of Business Administration
Faculty of Business and Economics
Daffodil International University.

SUBMITTED BY
Mohammad Mahmudul Hasan
ID: 081-11-232
BBA, 19th Batch
(Major in Human Resource Management)
Faculty of Business & Economics
Daffodil International University.

Date of Submission: 12th August, 2014.

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 Letter of Transmittal

12th August, 2014

Gouranga Chandra Debnath

Assistant Professor
Faculty of Business & Economics
Department of Business Administration
Daffodil International University.

Subject: Submission of Internship Report on “Human Resource Management Practices

of International Finance Investment & Commerce (IFIC) Bank Limited”.

Dear Sir

In accordance to your advice to prepare a report on “Human Resource Management

Practices of International Finance Investment & Commerce (IFIC) Bank Limited”. I
have done my internship and prepare the internship report with the best. I have followed all
of the standard methodology and your advice given in the instruction to prepare an internship
report. I have also taken help from different sources to prepare an internship report properly
and accurately. Your acceptance and appreciation would surely inspire me. For any further
explanations about the report, I will be gladly available to clarify all the things.

Would you please kindly accept my paper and oblige thereby.

Sincerely yours

……………………………………
Mohammad Mahmudul Hasan
ID: 081-11-232
Program: BBA
Department of Business Administration
Daffodil International University.

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 Certificate of Approval

I am pleased to certify that the internship report on “Human Resource Management

Practices of International Finance Investment & Commerce (IFIC) Bank Limited” has
been successfully completed by Mohammad Mahmudul Hasan his bearing ID: 081-11-232,
Department of Business Administration has been approved for presentation and viva voce.
Under my supervision Mohammad Mahmudul Hasan worked with International Finance
Investment & Commerce (IFIC) Bank Limited”.

I am pleased to hereby certify that data and findings presented are the authentic work of
Mohammad Mahmudul Hasan. I strongly recommend the report presented for further
academic commendation and viva voce.

It has indeed been a great pleasure working with him. I wish him all success in life.

Internship supervisor

…………………………………

Gouranga Chandra Debnath

Assistant Professor
Faculty of Business & Economics
Department of Business Administration
Daffodil International University.

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 Acknowledgement

First of all, I express my deep gratitude to all mighty Allah for his infinite grace that allowed
me to complete this report.
I would like to express my gratitude to my teacher and supervisor Gouranga Chandra
Debnath Department of Business Administration, Daffodil International University for his
supervision, moral support, valuable instructions and helpful advice in preparing this report.
I also express my warm gratitude and thanks to Md. Mamun-Al-Rashid (AVP & relationship
Manager), Arifa Akhter (SO), Mizanur Rahman (SO), Md. Rahmat Ullah (SO), Mrs Sadia
Jerin (EO) and other employees and staffs of IFIC Bank Uttara Branch for their cordial
meeting and for providing the pertinent information that has helped me a lot in every phase in
preparing this report. Without such an extensive support and feedback, it would be almost
impossible for me to conduct an effective study.

I am deeply indebted to all my friends whose invaluable support and encouragement have
done much to make this report a successful one. Finally, I am also indebted to my parents and
other family members for their constant support and encouragement throughout my period of
study.

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 Executive Summary

HRM is the strategic and coherent approach to the management of an organization’s most
valued assets. The people working there who individually and collectively contribute to the
achievement of the objective of the business.HRM and HR have largely replaced the term
“Personnel management” as a descriptive of the process involved in managing people in an
organization.HRM is evolving rapidly. HRM is both an academic theory and a business
practice that address the theoretical and practical techniques of managing a workforce.
Employees play a dual role in an organization first as a factor of production and second as a
motive force for other factors of production. It makes other factors operative and productive.
People are the most valuable asset of an organization. Yet human assets are virtually never
shown on the balance sheet. The overall approach of the report is a Descriptive one as it goes
into the depth of service quality of IFIC bank limited. Here both primary and secondary
information were used. Interview was the basic techniques comply to collect primary data
from any people within the organization. Information about the varieties of activities within
the Human Resource Department was collected through interviewed. Among the secondary
sources to collect data regarding the company’s performance over the past five years are
Publications, Documents of IFIC bank limited.

The report contains five chapters. The first chapter of the report describes the introductory
words of the internship report in which Introduction of Topic, Objective of the study,
Significance of the Study, Methodology & Limitations. The second chapter contains the
Overview of IFIC bank limited. Chapter three contains learning part of the study. Different
suggestions, findings & analysis are included in chapter four. Recommendations and
conclusion have come at the end of the report in the chapter five. The Problems findings
during the three-month long internship period & suggestions are given from observation.

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 Table of Contents
Topics: Page No:
Letter of Transmittal iii
Certificate of Approval iv
Acknowledgements v
Executive Summary vi
Chapter -1
Introduction
1.1 Introduction 2
1.2 Origin of the Report 3
1.3 Objectives of the Study 4
1.4 Scope of the Study 4
1.5 Methodology 5
1.6 Limitations 5
Chapter -2
Organizational Overview

2.1 About IFIC Bank 7

2.2 Bank’s Vision 7
2.3 Bank’s Mission 7
2.4 Strategic Priority 8
2.5 Milestones in the development of IFIC Bank 8
2.6 Management Structure 9
2.7 Main Services of IFIC Bank 10
2.8 Organization Hierarchy 12
2.9 Corporate Profile 13
Chapter -3
Learning Part

3.1 Introduction 15
3.2 Human Resource Division 16
3.3 Human Resource Structure 16
3.4 Human Resource Planning 17
3.5 Recruitment and selection process of IFIC Bank Limited 18
3.6 Job Analysis 26
3.7 Training and Development 27
3.8 Performance Management 31
3.9 Service Rule of IFIC Bank Limited 33
3.10 Employee benefit and facility 36
3.11 Career Development 38
Chapter -4
Findings

4.1 Problems

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vii
 Chapter -5
Recommendation and Conclusion

5.1 Recommendations 43
5.2 Conclusion 44
5.3 References 45

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 Chapter 1

INTRODUCTION

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1.1 Introduction:

This internship is a part of the Bachelor of Business Administration (BBA) program that
provides an on-the-job experience to students. The theoretical knowledge and practical
training is not the same theme. The theoretical knowledge is fulfilled when it can be used in
the practical field. The goal of internship is to apply one’s theoretical knowledge in practical
fields. Thus internship is a pragmatic application of knowledge and achieving practical
experience by engaging oneself in different and distinct sectors of work. That is why the
internship program is also included in the curriculum of BBA in Daffodil International
University, which is undertaken in different organization of the country. I have also
completed my internship program at the International Finance Investment & Commerce
(IFIC) Bank Limited, Uttara branch. Human Resources Management (HRM) is a new
concept. It is a combination of HR, Accounting, Management, Financial Management and
Economics. Globalization to would economy has exposed the corporate business organization
to worldwide competition, mobilization of professional manpower and modern quantitative
management practice. So, there are growing realization cannot achieve its goal effectively
and efficiently. To face this complex management challenge, effective objectively
measurable database system to measure and apply HRM information. Now-a-days, in
Bangladesh, every year, and huge amount of money and talented HRM are being engaged by
corporate to improve the productivity or skills of their workforce across the country. Such
huge expenditures are made with the expectation of future returns in terms of improved
services to be rendered by skilled employees. In other words, organizations by investing
human resources development definitely increase the service potentials embodied in human
resources and these investments thus create economic assets for the organizations. Human
resource (or personnel) management, in the sense of getting things done through people, is an
essential part of every manager’s responsibilities, but many organizations find it
advantageous to establish a specialist division to provide an expert service dedicated to
ensuring that the human resource function is performed efficiently.

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1.2 Origin of the Report:

Internship Program of Daffodil International University is a Post-Graduation requirement for

the BBA students. This study is a partial requirement of the Internship program of BBA
curriculum at the Daffodil International University. The main purpose of internship is to get
the student exposed to the job world. Being an intern the main challenge was to translate the
theoretical concepts into real life experience.

The internship program and the study have following purposes:

To get and organize detail knowledge on the job responsibility.

To experience the real business world.

To compare the real scenario with the lessons learned in Daffodil International
University.

To fulfill the requirement of BBA Program.

The report has been prepared as an academic requirement of achieving BBA degree through
three month internship program by Mohammad Mahmudul Hasan BBA student major in
Human Resource Management from the faculty of Business Administration, joined IFIC
Bank limited for the completion of my internship program and requested our honorable
course teacher Gouranga Chandra Debnath to supervise me during my internship program.
He kindly accepted my request and asked me to prepare a report on “Human Resource
Management Practices of International Finance Investment & Commerce (IFIC) Bank
Limited” after my internship period there on. The bank scheduled my place of posting at the
Uttara Branch for three month. And at long last after getting practical knowledge I managed
to prepare my report on “Human Resource Management Practices of International
Finance Investment & Commerce (IFIC) Bank Limited” and submitted my honorable
supervisor.

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1.3 Objective of the Report:

The objective of the report can be viewed in two forms:

General Objective
Specific Objective

General Objective:

The general objective of this report is to analyze Human Resource Management Practices
of International Finance Investment & Commerce (IFIC) Bank Limited.

Specific Objective:

To identify the training and development process of IFIC Bank limited.

To analyze the performance management system of IFIC Bank limited.
To perform the understanding of recruitment and selection process of IFIC Bank Ltd.
To find out the Employee Benefit and Facility of IFIC Bank Limited.
To make a recommendation for the problems.

1.4 Scope of the Report:

Scope means area of operations or field of the study. The scope of this report was extended to
the Human Resource Management Practices of IFIC Bank limited.

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1.5 Methodology of the Report:

Both primary and secondary data sources were used to generate this report. Primary data
sources are informal discussion with professionals and observation while working in different
desks. The secondary data sources are annual reports, manuals, and brochures of IFIC Bank
Limited and different publications of Bangladesh Bank. To identify the implementation,
supervision, monitoring and repayment practice- interview with the employee and extensive
study of the existing file was and practical case observation was done.

Primary data sources:

Schedule survey
Informal discussion with professionals
Observation while working in different desks etc.

Secondary data sources:

Previous internship reports

Corporate newsletters
Manual
Different publications of Bangladesh Bank.

1.6 Limitation of the Report:

There were some problems while I am doing internship. A whole hearted effort was applied
to conduct the internship and to bring a reliable and fruitful result. In spite of having the
wholehearted effort, there exit some limitations, which acted as a barrier to conduct the
program. The limitations were noted below:

Lack of adequate practical knowledge about modern HRM practice.

In many case up to date information is not published.
Unwillingness of the busy key persons.
Unavailability of sufficient documents as required making a comprehensive study.
Company policy should not disclose the confidential matters for many reasons.
Only limited access to human resource policy top personnel are allowed.

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 Chapter 2

ORGANIZATIONAL
OVERVIEW

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 2.1 About IFIC Bank:

International Finance Investment and Commerce Bank Limited (IFIC Bank Ltd) is a
banking, company incorporated in the People’s Republic of Bangladesh with limited
liability. It was set up at the instance of the Government in 1976 as a joint venture
between the Government of Bangladesh and sponsors in the private sector with the
objective of working as a finance company within the country and setting up joint venture
banks/financial institutions abroad The Government held 49 per cent shares and the rest 51
per cent were held by the sponsors and general public. In 1983 when the Government
allowed banks in the private sector IFIC was converted into a full-fledged commercial
bank. The Government of the People’s Republic of Bangladesh now holds 35% of the
share capital of the Bank. Leading industrialists of the country having vast experience in
the field of trade and commerce own 34% of the share capital and the rest is held by the
general public.

2.2 Bank’s Vision:

At IFIC, we want to be the preferred financial service provider through innovative,

sustainable and inclusive growth and deliver the best in class value to all stakeholders.

2.3 Bank's Mission:

Our Mission is to provide service to our clients with the help of a skilled and dedicated
workforce whose creative talents, innovative actions and competitive edge make our position
unique in giving quality service to all institutions and individuals that we care for.

We are committed to the welfare and economic prosperity of the people and the community,
for we derive from them our inspiration and drive for onward progress to prosperity. In an
intensely competitive and complex financial and business environment, we particularly focus
on growth and profitability of all concerned.

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2.4 Strategic Priority:

To strive for sound business growth by ensuring customer satisfaction through quality
and timely services.
To manage and operate the Bank in the most efficient manner to ensure achievement
of goal
To maintain adequate capital flow to support further growth
To ensure effective and efficient risk management for sustainable business growth
To diversify loan portfolio through structured finance and expansion of Corporate,
SME, Agri and Retail businesses
To mount state-of-the-art technologies and adopt innovative ideas for financial
inclusion
To groom human resources for serving customers efficiently
To increase brand visibility by creating positive image of the Bank
To be a trend-setter in serving the society and remain responsive to the environment
To ensure sound corporate governance
To facilitate mobility in banking by up-gradation of internet and Mobile Banking
To add value for all stakeholders.

2.5 Milestones in the development of IFIC Bank:

1976 - Established as an Investment & Finance Company under arrangement of joint Venture
with the Govt. of Bangladesh.
1980 - Commenced operation in Foreign Exchange Business in a limited scale.
1982 - Obtained permission from the Govt. to operate as a commercial Bank, Set up its first
overseas joint venture (Bank of Maldives Limited) in the Republic of Maldives (IFIC’s share
in Bank of Maldives limited was subsequently sold to Maldives Govt. in 1992)
1983 - Commenced operation as a full-fledged commercial bank in Bangladesh.
1985 - Set up a joint venture Exchange Company in the Sultanate of Oman, titled Oman
Bangladesh Exchange Company (Subsequently renamed as Oman International Exchange,
LLC)

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1987 - Set up its first overseas branch in Pakistan at Karachi
1993 - Set up its second overseas branch in Pakistan at Lahore
1994 - Set up its first joint venture in Nepal for banking operation, titled Nepal Bangladesh
Bank Ltd.
1999 - Set up its second joint venture in Nepal for lease financing, titled Nepal Bangladesh
Finance & Leasing Co. Ltd. (Which was merged with NBBL in2007)
2003 - Set up a new Bank in Pakistan, NDLC-IFIC Bank Ltd. (Subsequently renamed as
NIB Bank Ltd.) and the Overseas Branches of IFIC and a local leasing Company, NDLC was
amalgamated with and into it.
2005 - Acquired MISYS solution for real time online banking application- Core Risk
Management implemented
2007 - Launched VISA branded Credit Card (completed full range of Cards i.e. Debit, Credit
& Prepaid by 2010)
2010 - Set up Offshore Banking Unit (OBU)
2011 - Established a fully owned subsidiary exchange company named IFIC Money Transfer
(UK) Ltd.
2012 - Inauguration of 100th Branch at Tejgaon-Gulshan Link Road in Dhaka.

2.6 Management Structure:

The thirteen members of the Board of Directors are responsible for the strategic planning and
overall policy guidelines of the Bank. Further, there is an Executive Committee of the Board
to dispose of urgent business proposals. Besides, there is an Audit Committee in the Board to
oversee compliance of major regulatory and operational issues. The CEO and Managing
Director, Deputy Managing Director and Head of Divisions are responsible for achieving
business goals and overseeing the day to day operation. The CEO and Managing Director are
assisted by a Senior Management Group consisting of Deputy Managing Director and Head
of Divisions who supervise operation of various Divisions centrally and co-ordinates
operation of branches. Key issues are managed by a Management Committee headed by the
CEO and Managing Director. This facilitates rapid decisions. There is an Asset Liability
Committee comprising member of the Senior Executives headed by CEO and Managing
Director to look into all operational functions and Risk Management of the bank.

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2.7 Main Services of IFIC Bank:

The main services that are offered by IFIC bank are given below,

1) Corporate Banking: It includes:

Working Capital Finance

Project Finance

Term Finance

Trade Finance

Lease Finance

Syndication Finance

2) Retail Banking:

Consumer Finance
Deposit Products
Credit Card
Debit Cards
Pre- paid Cards
NRB Account
Student File
SME Banking

3) SME Banking:

Easy Commercial Loan

Retailers Loan

Transport Loan

Commercial House Building Loan

Possession Right Loan

Contractor's Loan

Bidder's Loan

Working Capital Loan

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 Project Loan

Trade Finance

Muldhan

Women Entrepreneur's Loan

4) Treasury and Capital Market

Money Market
Forex Market
Brokerage House

5) Agriculture Credit

Krishi sharonjam rin

Shech soronjam rin
Phasali rin

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2.8 Organization Hierarchy:

Adviser Chairman Board of Director

Managing Director

Assistant managing
Director

Deputy Managing Director

Senior Executive vice

President

Executive Vice President

Vice President

Assistant Vice President

First Assistent Vice

President

Senior Principle Officer

Principle Officer

Senior Executive Officer

Management Trainee
Officer

Executive Officer

Officer

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2.9 Corporate Profile:

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 Chapter 3

Learning Part

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 Human Resource Management Practices of
IFIC Bank Limited

3.1 Introduction:

Organizations require a number of things to be effective:

Physical resources, including the manufacturing facilities and equipment to produce a

product or service.
Financial resources, including equity, leverage (debt) and retained earnings.
Marketing capability to connect whatever product or services are created with
customers.
Human resources, including the experience, skill, knowledge, judgment and creativity
belonging to the organization, along with the means of organizing, structuring and
rewarding these capabilities.
Public Relations, to be present in the minds of the people, mass media.

While all these are important to organizational effectiveness, the factor that is most likely to
provide potential competitive advantage is human resource and how these resources are
managed. The production technology, financing customer connections can all be copied. The
basics of managing people can also be copied, but the most effective organizations find
unique ways to attract retain and motivate employees-a strategy that is harder to imitate.
Organizational success is based not on conventional factors such as, large size, a unique
image, the right market niche, dominant market share and so forth, but on how employees are
treated.

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3.2 Human Resources Division:

The vision of Human Resource Division is “Ensure improved business performance and
competitive advantage by attracting, developing and retaining people in a winning culture
that builds organizational capabilities to meet strategic objectives.”

Human Resource Management plays a great role in every organization. So it is an integral

part of IFIC Bank Limited. IFIC Bank Limited has specific HR division. They follow HR
practices like Recruitment, Selection, and performance appraisal.

3.3 Human Resource Structure:

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3.4 Human Resource Planning:

Human resource planning is the process of getting the right number of qualified and
competent people into the right job at the right time. Putting another way, HR planning is the
system of matching the supply of people internally and externally with the openings the
company expects to have over a given time frame. The quality of the candidate and his/ her
expertise are deciding factor how IFIC Bank Limited will succeed in achieving its visions,
objectives and tasks.

Human Resource planning in IFIC Bank Limited is a part of the company’s overall business
plan. Analyze the future volume of work of the organization and calculate the future staff
demand.
Basically the top management gives the strategic management decision. The BOD although is
the main policy maker, the Managing Director does everything in this respect through
discussion and consultation with the deputy managing directors and Management Committee.
The bank has a planning and administrative department (under HRD) and these departments
are mainly responsible for the overall planning process. The top Management has developed
a concept and builds a close relationship with customers. Both short term and long term
planning is exercised in the Bank.

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3.5 Recruitment and Selection Process of IFIC Bank Limited:

IFIC Bank Limited provides equal employment opportunity for all Bangladeshi citizens. It is
the policy of the Company to attract, retain and motivate qualified and skilled employees
within the company. To do this, the Company offers competitive compensation package and
provides equal opportunity for career development to all employees. It is believed that in
order to achieve the Company’s goal, there must be efficient and high caliber human
resources. Therefore, the company pays maximum attention and efforts in requiting highly
qualified and competent employees who are willing to face challenges in achieving
Company’s goal. The role of HR in respect to attracting, retaining and motivating qualified
and skilled employees is enormous. The formulation and implementation of a sound
employment policy have great impact in the fulfillment of desired objectives.

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HRD FLOWCHART:

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Guiding Principles:

One thing IFIC Bank Limited always wants to make sure about hiring employees is quality.
So IFIC Bank Limited has some employment policies and these employment policies are
based on the following guiding principles:

1. Fairness: IFIC Bank Limited tries to utilize available human resources at its best. The
company does not discriminate against any job seeker and employee on the basis of race,
color, religion, sex, age, national origin or any other factor that does not pertain to the
individual’s ability to do the job. Each employee is entitled to fair wages and job
opportunities in return for their job, skills, commitment, loyalty, personal interest and best
efforts. The company applies each employment policy in a fair, uniform and consistent
manner.

IFIC Bank Limited employment policies are strict in the sense that they do not allow any
favor, nepotism or preferential treatment to anyone. Any sort of interference or attempt of
interference during the implementation of any step of the hiring process by any quarter is
seriously dealt according to the Company Policy.

2. Right person at the right job: The Company tries hard to ensure best match of skills
and thus recruit right and competent persons at the right job at the right time.

3. Efficient and effective: At all stages of recruitment process, all out efforts are given
to ensure that the steps are efficient and effective.

4. Realistic Planning: With the rapid expansion of IFIC Bank Limited operation in the
Banking service, appropriate HR planning is given due importance.

5. Standard Method: The steps and procedures being followed during the course of
recruitment, selection and placement conform to the standards of the Company.

6. Development Focus: Where qualified human resources are not readily available, and
even their hiring is subject to cost, therefore, IFIC Bank Limited attempts to develop
employees from within. The company is committed to develop its Human Resources to
achieve the Company’s vision and goals and will explore and use the available development
opportunities.

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Formal Recruitment:

Existing Position:

Human Resource Division plays the main role to determine the total manpower requirement
of the bank. To meet this, the department collects data from all departments of Head office
and all branches regarding their requirement of different expert personnel.

Again, different divisions of Head office and branches inform their requirement to HR
department.
HR Department analyzes the collected data and sort out the skill and experience
requirement of Manpower.
From the CV Bank, they call the required person for VIVA VOCE.
After the VIVA VOCE the selected personnel follow the same procedure same as to
the entry level position.
Entry Level Position:

For a new position each Department follows the following procedures:

 Requirement of Manpower of different Department and all branches with

justification.
 When a new position needs to be created, then the HR head will submit a request to
BOD for approval with proper justification attaching with a detailed job description.
 Upon the approval of Board of director, HR recruitment process will begin.
 All new appointments must be accordance with the approved department budget and
must be approved by head of HR and the Board of Directors.
 Finally HR Head, MD will decide what types of skills are required.

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Recruitment Process:

Advertisement

Scrutinize the Application Received Application

Call for Written Exam

Entry-level Written Exam

Viva Voce

Final Selection Reject

Next awaiting Candidate Letter of Intent No

No Yes

Finalization of Terms &Conditions Yes

Appointment Letter

Joining Letter Place to respective Department

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Steps in appointment and placement at a glance:

Prepare employment Agreement

Handover employment agreement

Accept joining report

Ensure joining related formalities

Open personnel file

Transfer Order & Placement in respective Department

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JOINING PROCESS:

 Entry Level Officers are given Orientation to know more about the
environment & culture of IFIC Bank Limited.
 Next step is “Foundation Training”.
 After Foundation Training, “On the Job Training” is also recommended by the
competent authority.

Recruitment Source:

Recruitment Source

Career Fair
Advertisement

Web Search External

Internal Recruitment Recruitment

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Advertisement:

After getting the requisition form from the departments, HR then advertises the job into the
people. There are several types of sources that IFIC Bank Limited uses for their job
advertisement. Such as:

Newspaper Advertisement:

Vacancy announced is occasionally circulated by publishing advertisement in the national

newspapers. The newspapers that are widely circulated are chosen for publishing
advertisement. Advertisement to be published in the national dailies is attractive. It indicates
the position, nature of appointment, location, major areas of responsibility, terms &
conditions, age limit, minimum education level, work experience, job requirements, special
requirements. The concerned department sends a job description to HR with manpower
requisition in a prescribed format. HR drafts the advertisement based on job specifications of
the position and sends the same to line manager for their inputs, if any and confirmation of
the advertisement. The public Relation Department is responsible for designing and layouts
before sending an advertisement to newspapers.

Career Fairs:

This is a new kind of talent haunt in our country and getting popular day by day. IFIC Bank
Limited occasionally participates in the career fairs organized by different universities. IFIC
Bank Limited recently took part in a career fair which was organized by American
International University Bangladesh.

Web Search:

IFIC Bank Limited has its own website through which any one can see the recruitment
advertisement of the bank and can apply.

Internal recruiting:

IFIC Bank Limited prefers to appoint internal candidates, who are suitable and qualified for
the vacant or new position and also meets the existing and future requirements. Appointments
may be made by the promotion, up gradation or transfer with the approval of the authority.
No one is allowed to apply for appointment during probationary period. Promoting internal

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employees on the basis of succession planning may also be looked into. Sometimes the
internal candidates are not 100% competence for the post. In that case, IFIC Bank Limited
trained them and makes 100% competence for the post.

External Recruiting:

A successful external recruiting effort requires careful planning and coordination. In most
medium and large organizations, the HR professionals do most of the recruiting. These
people may be personnel generalists who spend some of their time performing recruitment
activities or full-time recruiters who specialize in seeking and screening potential new
employees. A separate recruiting function with at least one full time recruiter tends to exist in
organizations that have a continuing need to recruit a minimum of fifty to one hundred
exempt employees each year. Recruiters may make hiring decisions for some lower level
jobs, but ordinarily they locate, evaluate and refer the most qualified to the Head of different
divisions in which the vacancy has occurred.

3.6 Job Analysis:

A job analysis is a systematic exploration of the activities within a job. This is used to define
the duties responsibilities and accountabilities of a job. IFIC Bank Limited has systematic job
analysis, which consists of job specification, job description and job evaluation. Recruitment
process ideally begins with the analysis of job description and person specification for that
job. A job description and analysis of person specification provide the foundation for
stipulating the job title and salary scale of the position.

Job Description & Job Specification:

IFIC Bank Limited has structured job description, which includes the job title, the duties to
be performed, the authority and responsibilities of the jobholder. For example, the duties of
the Recruitment & Selection Professional are to recruit and select right candidates for the
company as per business need.

Job specification defines the education, training, experience and competencies required by
the jobholder. The job specification is vital, because the key part of the job specification,
established at the beginning, is used in structured selection interview.

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The job specification of IFIC Bank Limited is mainly prepared by a committee and written in
the service rule of IFIC Bank Limited. The following information is specified in the job
specification.

 There are minimum educational as well as experience qualification for the post of
probationary officer to peon or supportive staff. For example for lateral entry an
applicant for the post of Probationary Officer should have a minimum Master Degree.
 There are also required qualifications for promotion in a certain post.

Job Evaluation:

The compensation package of IFIC Bank Limited is not fully based on the job evaluation. At
the time of establishment analyzing all the characteristics of every post the compensation
package has been developed .But extraordinary performer can get extra bonus or some
special benefits. In this process the jobs with common demands in terms of skills, education
and other personal characteristics are placed in the common compensation group according to
the service rule of IFIC Bank Limited.

3.7 Training and Development:

Training is the Systematic process of providing an opportunity to learn KSAs (Knowledge,

Skill, and Ability) for current or future jobs. It is the process of teaching employees the skills
and knowledge they need to perform their jobs.

Training is not only for the newly recruited employee, but also for the existing personnel of
the organization, who need to be trained for the enhancement and refreshment of their skill,
knowledge and ability (KSA) on a continuous basis for the development of the organization.
Training can provide employee with knowledge and skills to perform more effectively,
preparing them to meet the inevitable changes that occur in their jobs.

Training help to bridge the gap between theoretical knowledge and knowledge required for
the profession.

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Training Need Analysis:

An effectively training system begins with a determination of employees training needs.

Training need is the gap between expected level of performance and actual level of
performance. These need show up as performance deficiency. Once performance deficiencies
are identified, the cause must then be determined. If the deficiencies are caused by inadequate
KSA, then the training becomes a way to satisfy the need.

The two main ways to identify training needs are:

 Task analysis
 Performance analysis

Task analysis is especially suitable to those employees who are quite new in their job.

Performance analysis shows the performance of the current employees, it also identify if
there is any performance deficiency or not.

Here is some different situation where training needs arise for both newly recruited and
existing employees analyzed by IFIC Bank Limited:

New recruitment.
Enforcement of new laws and regulation related to banking.
Introduction of new product.
Enhancement Capacity building.
Updating refreshment of banking knowledge.
Promotion and placement in new desk.
Some Major Training Providers:

IFIC Bank Limited Bank Limited Training Centre.

BIBM (Bangladesh Institute of Bank Management).
BBTA (Bangladesh Bank Training Academy).
SCB (Standard Chartered Bank).
D&B (Dun & Bradstreet).
ICICI Bank.
SEDF (South East Development Federation).

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Training Institute at IFIC Bank Limited:

IFIC Bank Limited Bank Limited Training Centre has been conducting their training at 1,
Dilkusha C/A, 3rdFloor, Dhaka-1000 since inception of the Bank.

Functions of IFIC Bank Limited Training Centre:

Training Centre has implemented need based training Program and trained the officials of the
bank. In addition to foundation training course for the Trainee / Assistant officer/ Officer and
newly recruited officer and newly recruited probationary officer, Training Centre conducts
several workshops on particular issue to develop competency skills of the officers.

Training Techniques followed by IFIC Bank Limited:

Analyzing the training needs IFIC Bank Limited Training Centre identifies the training
techniques for the newly recruited and existing employees of IFIC Bank Limited. Training
and development methods used by most of the organization can be two types:

 On the job Training

 Off the job training

On the Job Training:

Under this training an employee is put on- the-job and trained to perform the said job there by
helping the employee to acquire the skill for performing the said job in future.

In this method the bank places the newly recruited employee in actual work situation and
develops their productivity. Apprenticeship, job rotation and special assignment are different
forms of such training program. On the job training can also be called apprenticeship
program where the trainee or the probationary officer put under the supervision of senior
officers.

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Off the Job Training:

Training Centre of IFIC Bank Limited applies off the job training for their newly recruited
and existing officers. Under this approach Lecture method is commonly used. Lecture focus
on understanding rather than enriching knowledge and skills through reading assignments
and experience. This kind of training is given based on the necessity like enforcement of new
laws and regulation, introduction of new product, etc. Sometimes off the job training is given
to update the knowledge and to get promoted in a new post. New employees are given
orientation course and foundation course.

Training Centre of IFIC Bank Limited uses many other techniques under this method like
conference, demonstration, case studies, programmed instruction and computer based training
along with classroom lecture.

Training plan of 2010:

To develop the human resource for achieving organizational goal IFIC Bank Limited.
Training Centre has prepared a plan for the 2010:

 Through implementing the proposed training program in the year 2010, competency
skills of human resources of IFIC Bank Limited will be increased in the areas of
banking knowledge, law, practice & procedure and marketing of products, with an
aim to acquire competitive advantage in all the sectors of the banks.
 Beside proposed training program ‘Need based training course / workshop will be
arranged as directed by the management of time to time.
 Training program will be arranged from regulatory compliance against enforces new
banking laws or Bangladesh Bank guidelines/ circular.
 Computer training (1) Basic computer training (2) Banking application
Software/customized software) will be arranged.
 Some training courses/workshop will be arranged for the branches outside Dhaka.

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3.8 Performance Management:

Performance management is the integration of performance appraisal systems with broader

human resource system as a means of aligning employees work behaviors with the
organizational goals.

Performance Appraisal:

Performance appraisal is the part of the performance assessment and management process in
which an employee’s contribution to the organization during a specific period of time is
assessed. Performance feedback let employees know how well they have performed in
comparison with the standard of the organization. Delivering and receiving performance
feedback can be an emotionally laden process that dramatically affects employee’s attitude
toward the organization and themselves. If used effectively performance assessment can
improve employee motivation and performance.

Performance Appraisal in IFIC Bank Limited:

In IFIC Bank Limited employees performance is assessed annually which they called
“Annual Confidential Report (ACR). Supervisors notice and observe the performance of their
subordinates and make comments on a good or poor performance. It’s a formal method. Most
of banks do ACR annually. It is the structured annual performance review, in which a
supervisor assesses each employee’s performance using some official assessment procedure.

Type of performance to measure:

Result based performance is assessed in IFIC Bank Limited. It means performance is

assessed based on the results. This approaches deals with bottom-line issues like, to what
extent an employee can fulfill their target, are they able to fill up their deposit target or not,
how much profit the employee brought into the organization during a year.

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Methods of performance appraisal:

IFIC Bank Limited uses graphic rating scale which is widely applied evaluation technique.
The rater evaluates an employee on each of several performance dimensions using a range
made up of clearly defined scale points. The rating dimensions are based on behavior,
responsibility, and on a careful job analysis.

In the graphic rating scale method , a rater describe an employee as falling at 5 point on a
performance scale, such as, poor, average, good, very good, excellent. The scale point is
assigned score (ranging for 5 points for excellent to 1 for poor). Total score for an employee
can be computed by summing the rating across all dimensions rated.

Rater of employee Performance:

In IFIC Bank Limited supervisors provide subjective ratings of employee performance.

Performance Evaluation:

At the end of each year, EVP HRD initiates the performance evaluation of company’s
personnel. Accordingly performance evaluation forms of personnel are sent to the concerned
department Heads. In addition, the improvement areas and the corresponding training
requirements, if any, for next year are also identified. The evaluation forms duly filled are
sent back to the HR department. Principal Officer/AVP HRD complies the training
requirements identified in the evaluation forms and prepare a requirement for the IFIC Bank
Limited Training Centre where the principal prepare the tentative annual plan. The training
plan is thoroughly reviewed by concerned functional Head and approved by chairman /
Managing Director.

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3.9 Service Rule of IFIC Bank Limited:

Service Rule is the main document of any organization. The Service Rule of IFIC Bank
Limited was introduced in 1999. The rules must be followed to take decision regarding
various issues related to personnel, administrative or operational matters. Every employee of
the organization must follow the rules & regulation of the service rule concerning any matter
like leave, retirement etc.

Comparison between Bangladesh Labor Act & Service Rule of IFIC Bank
Limited:
I have given emphasis on three chapters of the service rule of IFIC Bank Limited to compare
with Bangladesh Labor Act 2006. Those I three chapters are:

 Transfer and Separation

 General Condition of Service(pay scale)
 Leave Rules

Transfer and Separation:

In transfer and separation Chapter there are three terms

 Transfer
 Resignation
 Termination

In case of transfer and resignation there is no specific act, so it can’t be compared with
Bangladesh labor act 2006.

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Termination:

Bangladesh Labor Act 2006 Service Rule of IFIC Bank Limited

Permanent Employee: Permanent Employee:

Employers have to give four months Written Employee can be terminated, without
notice. Assigning any reason by giving 90 days or 3
If without notice than on payment of 120 months’ notice in writing.
days or four months basic pay. Payment will be three months or 90days
basic pay.

Probationary/Temporary Employee: Probationary/Temporary Employee:

Employers have to give one month’s written Competent authority can terminate without
notice. assigning any reason or by giving one
If without notice than, payment will be 30 month’s written notice.
days basic pay. Payment will be 1 months basic pay.

Remarks: Here we can see the service rule of IFIC Bank Limited is quite restricted in terms
of termination of their permanent employee. In BD Labor act permanent employee is given 4
months’ notice before termination but IFIC Bank Limited only gives 3months notice and 3
months’ pay which is disappointing compared to Bangladesh labor act.

Pay Scale:

Pay scale means the scale of pay which is drawn by an employee in every month. Pay scale
of IFIC Bank Limited is revised time to time and Board of Director approved the pay scale.
The Pay Scale of IFIC Bank Limited is quite satisfactory according to their existing
employee.

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Leave Rules:

Bangladesh Labor Act 2006 Service Rule Of IFIC Bank Limited

Earned Leave is 20 days with pay Earned Leave is 30 days with full basic pay.

Casual Leave is 10 day Casual Leave in IFIC Bank Limited is also

15 days.

Festival Leave is 11 Days There is no specific Festival Leave in IFIC

Bank Limited.

Medical Leave is 14 days. There is no specific Medical leave in IFIC

Bank Limited.

Maternity Leave is 120days or 4 months. Maternity Leave is only 90 days or 3 months.

There is no specific act for quarantine leave Quarantine Leave is maximum 21 to 30 days.
in labor act.
There is no specific leave provision for There is no Hajj/Pilgrimage leave in IFIC
Hajj/Pilgrimage Leave in Bangladesh Labor Bank Limited.
Act.
On completion of 03 (three) years study leave
may be allowed on case to case basis.

Remark: IFIC Bank Limited has tried to follow the Bangladesh Labor Act 2006 in their
Service Rule, but in case of Maternity Leave they restrict it to 2 month which is not
sufficient.
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 Special Type of Leave:

Some special leave is given to the employees of IFIC Bank Limited which are not included
in the service rule of IFIC Bank Limited. Those leaves are:
1. Quarantine Leave
2. Special disability Leave
3. Advance Leave

3.10 Employee Benefit and Facility:

IFIC Bank Limited believes in providing efficient customer service as well as sufficient
benefits to the employees to the employees at their satisfaction. The benefits and facilities
provided by the bank to its employees are as follows:

Bonus:

All regular employees of the Bank including the probationary officers are entitled to four
festival bonuses on the occasion of Eid-ul-Fitre and Eid-ul-Azha worth of one month’s basic
pay irrespective of their date of joining and religion. Moreover the Board at its discretion may
sanction incentive Bonuses from the profit earned by the Bank. However, employees who are
dismissed from his service are not entitled to get any bonus.

Provident Fund:

Provident Fund is the service benefit which allows regular employees or the Bank to save
15% of their basic salary in every month. The Bank also contributes an equal amount in this
fund as the employees to amass an attractive sum. Every confirmed and fresh employee will
be entitled to bank’s contribution to Provident Fund benefit after completion of 2 years of
service in Bank and the benefit will be paid to him or her on retirement. Conversely,
experienced employees are entitled to the Bank’s contribution of Provident fund on joining
Employees recruited on contract basis are not entitled to Provident Fund.

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Gratuity:

This is a benefit scheme of the employees of IFIC Bank Limited for their security after they
leave the institution on retirement or otherwise. The Board of Directors of IFIC Bank Limited
has framed the “Gratuity Rules” and IFIC Bank Limited in exercise of powers under article
128 of the Articles of Association of the company. The Board is authorized to amend of
modify the Gratuity Rules.

The Bank offers this benefit to the fresh employees who have completed a minimum period
of 5 years of service without any discontinuation. They are entitled to two months’ basic
salary for each completed year of service to be calculated on last pay drawn from the Bank.
The employees on lateral entry will also be entitled to gratuity benefits for the year of their
services rendered to the Bank in the event of normal retirement or relinquishment of service
after completion of 5 years.

The benefits paid to the nominee or heir in case of the death of the employee. However
employees with the following characteristics are not entitled to this benefit:

Employees, who are dismissed from the service of Bank on account of nay.
Misconduct, breach of discipline and serious negligence of duties.
Employees who resign or discontinue the service without permission.
Employees appointed on contract basis.
Employees on deputation from other organizations.
Employees engaged on daily, weekly or monthly wages basis for any specified work.

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3.11 Career Development:

Career development essentially means the process of increasing an employee’s potential for
advancement and career change. In other words, it is a process of planning the series of
possible jobs which an individual may hold in the organization overtime and developing
strategies designed to provide necessary job skills as the opportunity arises. Therefore, career
development relates to the readiness for progression through a series of positions during an
individuals working life.

3.12 Career Development in IFIC Bank Limited:

Career development is a systematic process of guiding the movement of human resources of

an organization through different hierarchical positions. IFIC Bank Limited provides career
development opportunities to its employees. Redeploying the manpower through proper
training in restructured job is one of the important priorities for the IFIC Bank Limited. But
employees with matching skill and knowledge now find them in better bargaining position
due to increased job mobility.

A career development process ensures promotion of employees from one career path to
another.

A possible career path in HRD of IFIC Bank Limited:

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 Deputy managing Director

Senior Executive Vice President

Executive Vice President

Senior Vice President

First Vice President

Vice President

Senior Assistant Vice President

First Assistant Vice President

Assistant Vice President

Senior Executive Officer

Executive Officer

Senior Officer

Officer

Assistant Officer

Trainee Officer

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Chapter 4

Findings

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4.1 Problems:

As a student the following findings are obtaining the study:

There have some lacking in training and development system of IFIC Bank Limited.
Performance management system of IFIC Bank Limited is not totally arranged.
Recruitment and selection process of IFIC Bank Limited is imperfect.
The employees of IFIC Bank Limited are not highly satisfied about the provident
fund.

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 Chapter 5

Recommendation and
Conclusion

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5.1 Recommendation:

I have discussed about the human resource management practice all through my report, which
includes recruitment & selection, job analysis, job evaluation, training & development, career
development, performance appraisal etc. Although the HRM practice of Human Resource
Division is quite acceptable but they are not maintaining standardized human resource
practices. There are some suggestions I think which can help to the HR Division of IFIC
Bank Limited to utilize its human resource for the growth and development of Bank.

To increase training and development system of IFIC Bank Limited these are needed:
Making of Yearly Training plan, Maintenance of a Training Record, Making an
orientation Training Form.
Performance Appraisal Method can be 180 Degree, through which both supervisor
and subordinate can evaluate each other’s performance which is a very important for
the development of HR Division.
Recruitment and selection process of IFIC bank Limited has needs to careful
monitoring to minimize subjectivity and ensure fairness.
IFIC Bank Limited should increase the provident fund contribution for motive their
employees.

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5.2 Conclusion:

Human resource division plays a very vital role for total performance of the organization. The
world is very competitive in this new millennium. Every organization getting the edge of
using technology. In this position Human resource is the thing which can make the
difference. In this paper I have tried to analyze the position of human resource division of
IFIC Bank Limited from different point of view. Being analyzed I have made some
suggestions. Performance Appraisal Method of IFIC Bank Limited can be 180 Degree,
through which both supervisor and subordinate can evaluate each other’s performance which
is a very important for the development of HR Division. Evaluation of the Training Institute.
They can Establishment Proper Human resource Information System, by which all
information of any personnel can be easily found out. Required competence/Skill level
Matrix should be maintained. They should make Yearly Training plan. Training Record of all
the employees should also be properly updated.

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 Reference:

Corporate Reference:

Company profile of IFIC Bank Limited.

www.ificbank.com
Files and Documents of IFIC Bank Limited.
Data collected by Uttara Branch and Head Office.
Discussion with Supervisor.

Books and Previous Report:

Personnel/Human Resource Management by DAVID A. DeCENZO, STEPHEN P.

ROBBINS. (3RD Edition)
Several Internship Report of IFIC Bank Limited.
Internship Report on Human Resource Management Practices of City Bank Ltd.
Internship Report on HR Practices of Dhaka Bank Ltd.

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