Internal Academic Audit Report on Electronics and Communication
Engineering Department
Reference: 048/PRL/2022/SCTCE dated 28-05-20222
Date of Audit: 08-06-20220, 09-06-2022 & 10-06-2022
Venue: Electronics and Communication Department – HoD Room
Based on the information/data gathered from the available documents and the interactions
afforded with the different component of the department, the Audit team has made a sincere
endeavour to put forward certain views, observations and recommendations in the body of
this report with expectations that these recommendations, when implemented, will best serve
the interest of the department as intended. The detailed report of internal audit is attached
herewith.
DEPARTMENT SPECIFIC DOCUMENTS
A1 – Files (Academic Files)
• Time table (with tutorials) – Staff arranged in hierarchical order
Available in etlab
• Internal exam QP (DQAC Approved)
File is available in google drive
• Innovative Teaching approaches
Proof submitted for one subject (UG)
• Tutorial samples with log book
File is maintained
• SFR (Computation as per NBA, these files for the last 3 years)
The file is completed and properly maintained
A2 – File (Academic Files)
• Course files (Last 3 years)
Available in etlab
A3 – Files (Academic Files)
• CO-PO, CO-PSO mapping
Available in etlab. The details are attached in Annexure I & II
• PO, PSO attainment
Available in etlab
• Curriculum Gap (with Gaps and course identified to address the POs,PSOs)
File is maintained
• Project (a. List of projects with guides and students b. Panels, rubrics and marks of
evaluation c. PO, PSO attainment)
The data is available in google drive
• Subject Group (List of groups and Faculty, allotment by HoD, Minutes of each group,
Programs/Activities organized under each group)
Professional society bodies and its membership details are available. It can be
considered under this category.
• Add-on Courses
No data available.
B – Files (Staff Files)
(These files shall be updated for the period July- June)
• Research funding (a. Internal, b. External)
Separate file is maintained and the details are included
• Consultancy
Separate file is maintained and the details are included
• Collaborative works/research and outcomes
Journal publications with faculties of other engineering and research institutes are
available. This can be considered as collaborative work.
•Journal Publications: SCI, SCIE, SSCI, SCOPUS, Other Journals
File is maintained.
• Publications: Conference, Books, Book chapters, Articles, etc.
File is maintained.
• IPR (and related activities)
No IPR is either filed or published or granted
• MoU
MoU with few institutions are available and the file is maintained.
• FDP Attended: (a. Outside own college b. Inside own college)
File is maintained
• FDP/Conference Organized
A total of 3 FDPs organized and the file is maintained
• Awards / Honors
File is maintained
• External Interaction
File is maintained
C – Files (Student Files)
• Roll List (for last 3 years)
The file is maintained
• KTU Results and Analysis (Semester-wise)
Semester wise results are available and documented
• Success Data of Passed out Batch
File is maintained
• Placement (Proof- for the previous Academic Year)
File is maintained
• Higher Studies (Proof- for the previous Academic Year)
Only one student has opted for higher studies. No file is maintained
• Career/Skill Development Programs
File is maintained
• Achievements
File is maintained
• Entrepreneurship / Start ups
No Entrepreneurship / Start ups documented
• Professional Society Activity
Details are available and properly documented
D – Files (Miscellaneous Files)
• Staff Extension Activities
File is maintained
• Staff Duties/Responsibilities
No separate file available. Information Bulletin can be used for the proof for this file.
• Staff/Guest Appointment Details
File is maintained
• Guest Acquaintance (Semester-wise)
File is maintained
• Department Budget
File is maintained
In addition to above files, following documents shall also be maintained:
• Minutes and action taken reports of course/class committees of UG/PG
The class committee minutes of T6A, T2A, T2B, M4SP is not available in the drive
shared.
• Minutes and action taken reports of advisory meetings
File is maintained
• Course Diary for all the courses
Available in etlab. Details are attached in Annexure I & II
• Equipment log registers used in Laboratories
File is maintained
• Log book for summer and contact courses
No file is available
• Question paper and sample answer scripts for assessment of practical courses
Available in etlab
• Details showing the conduct of remedial/minor/honours classes
File is maintained
• Details of faculty evaluation and action taken on it
File is maintained
• Department library register showing volume and title of books, journals etc
File is maintained
• Register showing activity points
File is maintained
• Details of MOOC courses taken by UG/PG students
File is maintained
• Details of computing facility in the computer lab (UG/PG)
File is maintained
• Details of relevant licensed software available in the department
File is maintained. License period is not mentioned
