Configuration Steps
ENTERPRISE STRUCURE
An enterprise structure is the structure that re
Enterprise structure in SAP is an organizatio
It consists of some organizational units of diffe
What is enterprise structure elements?
These elements are: departmentalization - work spec
Company
Com Code To Generate Fincial Statements like Profit and Loss B
Company code is an independent organizational unit
Assign Com. Code. To Company individual financial statements like profit & loss acco
Business Area Business are represent sperate areas of operation or
Under business area you generate Finacial statement
Define Charts Of Accounts Chart of ac is nothing but the list of genrel ledger acc
A chart of accounts is a structure containing the G/L a
You need to assign a chart of accounts to each compa
Assign Charts Of Accounts to Company Code
Define Account Group An account group is a segregating or group
Retained Earnings Account
Define Fical year variant (Financial Year)
Fiscal Year in SAP is the way of Finacial Data
fiscal year contains total 16 posting periods, ou
Define Fical year variant to Company Code Indian companies follow fiscal year from April to M
Define Posting Period Variant
Fiscal year Posting Period is Period for which tranascti
Assign Posting Period Variant to Company Code
Define Open and Close Period
Define Field Staus Variant
filed status groups control the fileds which come up w
Through field status group, one can define a field as o
filed status groups control the fileds which come up w
Through field status group, one can define a field as o
Assign Field Staus Variant to Company Code
Define Document Types
Define Number Range
Copy Company Code (Document Types)
Copy to Fiscal Year (Document Types)
the document splitting is the most powerfu
Document Splitting “Characteristics”
we define in system.
Tolerance Groups for Employees
Assign Users to Tolerance Groups
Return GL Process
Reversal Reason Configuration
ucture is the structure that represents an enterprise in the SAP
ure in SAP is an organizational diagram that shows how the whole group is mapped in SAP.
e organizational units of different modules.
tructure elements?
departmentalization - work specialization - chain of command - centralization or decentralization - span of control
Statements like Profit and Loss Balance sheet etc Company Code is used
independent organizational unit. Under company code you can generate
statements like profit & loss account and balance sheets. plants -sales organisation - purchase organisation assing to the company code
ent sperate areas of operation or location within an organizatin and can be used across compay codes…
you generate Finacial statements balance sheet and profit loss account for internal reporting. Eg Ahmedabad, mumbai
g but the list of genrel ledger accountn
s a structure containing the G/L accounts used by one or more company codes. ...
a chart of accounts to each company code.
p is a segregating or grouping the similar accounts in to single group. Each account group in SAP is assigned to
P is the way of Finacial Data Stored in the system
s total 16 posting periods, out of these 12 are normal posting periods and 4 are special posting periods. ...
ollow fiscal year from April to March with 12 normal posting periods and 4 special periods.
eriod is Period for which tranasctions figures are upadted.The Posting Period Varients in SAP is accountable to control which accounting
ontrol the fileds which come up when user does the transctions
group, one can define a field as optional, suppressed, or mandatory.
ontrol the fileds which come up when user does the transctions
group, one can define a field as optional, suppressed, or mandatory.
plitting is the most powerful tool is widely and most commonly used. With this function the document splits t
”
tem.
SAP.
of control
n assing to the company code
bad, mumbai
oup in SAP is assigned to a chart of accounts
periods. ...
le to control which accounting period is open for posting
on the document splits the line items based on the
GL Mater Data General Ledger (G/L) account are used to provide a picature of external accounting and ac
GL Park & Post
GL Hold Document
Document Reversal When an incorrect entry is posted in the SAP system, we have to reverse the same or pass
Recurring Entries Recurring entries are used when you have to create same entries every months or same en
Recurring Entries can elimante the need for mannual posting accounting documents which
Account Payable Account payble used to manage and record accounting data for all vendors. All invoices an
Paybles are mange as per payment program
Down Payment Down Payment is payment made or recived before the physical exchange of goods and Ser
Once the receipt delivery of goods or serivice occurs the dp clear aggainst final invoice
Automatic Payment
Account Receivable Account Recievable is Submodule of SAP FI Used to mange and record Accounting Data for
It Handels customer Invoices, Payments , approvals and Other Allied activites
Credit Memo (Credit Not)
TAX Procedure Every Country has list of different taxes which may be applicable on business tranaction in
country
for Each Country tax procedure is defined and tax code is defined within this, There is Flexi
Bank Reconsilation Bank Reconcilation in SAP Can be done with the help of two kinds of Bank Statements man
if it is manual statement then you need to enter the details of statement manually into SAP
if it is an elctronic statement you can just uplod statment to SAP.
Bank Reco is term that describe process of reconciation between account maintain by bank
Cash General Entry The Cash journal is subledger of bank accounting.it is used to mange a company's cash tran
The System automatically Calculates and display opening Closing balance and the reciept a
You can run several cash journals for each company code
external accounting and accounts and record all the business Tranacstion in SAP System
to reverse the same or pass a rectification entry.
es every months or same entries on certain dates
ccounting documents which do not change from month to month
r all vendors. All invoices and deliveries as per vendor request .
l exchange of goods and Serivces like advance payment .
ear aggainst final invoice
d record Accounting Data for all customer .
Allied activites
le on business tranaction in the country in SAP Country Spicify tax procedure created and assigned to
ed within this, There is Flexibalty to either expense out of tax amounts or captilse the same to stock
nds of Bank Statements manual and Electronic.
statement manually into SAP but
AP.
en account maintain by bank and account maintain by you
mange a company's cash tranaction.
ng balance and the reciept and payemnt totals.
1 What are the other modules to which ‘Financial Accounting’ is integrated?
Answer A) Sales And Distrbution
b)Materal Management
c)Human Resource
d)Production Planning
e) Controling of fincial Tranasction
2 In SAP FI What are the Organizatinal Elements ?
Answer A) Company Code
B) Business Area
C) Charts of Account
D) Funcational Area
3 Explain what is posting key and what does it control?
Answer IT it Determine the transaction Type which is entered in line item a two digit numberical is used known
A) Account type
B) Types of Posting. Debit or Credit
C) Field Status of Transction
4 What is the company code in SAP?
To Generate Fincial Statements like Profit and Loss Balance sheet etc Company Code is used
company code is an independent organizational unit. Under company code you can generate
individual financial statements like profit & loss account and balance sheets. plants -sales organisation
Answer organisation assing to the company code
5 How many Charts of Account Company Code Have ?
You Can Have one charts of account for one Company Code which is assigned
What is Group Charts of account ?
It is list of general ledger account's master data that fall under different account groups of company co
This Grouping machnisam helps to devlop better finacial reports.
What is Country charts of account ?
Country Charts of Accounts Contain G/L(General Ledger) accounts needed to meet countary Legal req
What is Oprational Charts of account ?
Answer it is used for day to day activitys.
6 For a Company Code how many currencies can be configured?
There are three currencies that can be configured for a company code, One is local Currency and two
Answer currencies
7 What are the options in SAP for Fiscal years?
Fiscal Year in SAP is the way of Finacial Data Stored in the system
Fiscal year have 16 Posting Period .it consits 12 regular Posting periods and 4 Special posting Period
Answer which can be use for audit or tax adjusment for already closed Period
8 whats is General Ledger ?
General Ledger (G/L) account are used to provide a picature of external accounting and accounts and record all
Answer Tranacstion in SAP System
9 what is accounts receivable in sap fi ?
Account Recievable is Used to mange and record Accounting Data for all customer . It Handels customer Invoice
Answer approvals and Other Allied activites
10 What is Account Payble in SAP?
Account payble used to manage and record accounting data for all vendors. All invoices and deliveries as per ve
Answer Paybles are mange as per payment program
11 Recurring entries in SAP ?
Answer Recurring entries are used when you have to create same entries every months or same entries on certain date
12 Tax procedure in sap ?
Every Country has list of different taxes which may be applicable on business tranaction in the country in SAP Sp
Answer procedure created and assigned to country
13 Bank reconciliation in sap ?
Bank reconciliation is a term that describes the process of reconciliation between the account maintained by th
Answer account maintained by you.
14 what is cash Journal entry in sap ?
The Cash journal is subledger of bank accounting.it is used to mange a company's cash tranaction. The System a
Calculates and display opening Closing balance and the reciept and payemnt totals. You can run several cash jo
Answer company code
15 What is down payment in SAP
Answer Down Payment is payment made or recived before the physical exchange of goods and Serivces like advance pa
16 what is Profit Center in sap ?
Profit Center is an organaztional unit in accounting that refelect mangment oriented starture of organazation fo
Answer internal control .Thease are resposible for cost and revenue
17 what is Cost Center in sap ?
Answer Cost Center is the organizational unit within a controlling area that represents a location where costs occur.
18 what is internal Order in sap ?
Answer internal order is used to accumate cost for specific project or task for specific time period.
19 What is Cost Element in SAP ?
Cost Element Classify an organazation's valued Consumtion of Production Factors within Controling area.
They provide information concerning the value flow and value consumption within the organization. A cost elem
Answer corresponds to a cost-relevant item in the chart of accounts.
20 In SAP how input and output taxes are taken care?
for Each Country tax procedure is defined and tax code is defined within this, There is Flexibalty to either expen
Answer amounts or captilse the same to stock
21 In SAP what is the use of FSV ( Financial Statement Version) ?
FSV ( Financial Statement Version) is a reporting tool. It can be used to extract final accounts from SAP like Profi
Answer Account and Balance Sheet.
22 What is a field status group?
‘Field status groups’ control the fields which come up when the user does the transactions.
Answer Through field status group, one can define a field as optional, suppressed, or mandatory.
23 What are the major components of Chart of Accounts?
Answer a) Chart of account key
b) Name
c) Maintain Launague
d) Length GL account number
e) Controling Intergration
f) Consolidation Group Charts of account
g) Block indicator
24 What is posting period variants?
Fiscal year Posting Period is Period for which tranasctions figures are upadted.The Posting Period Varients in SA
Answer to control which accounting period is open for posting
25 What is the purpose of “Document type” in SAP?
Answer The Purpose of Document type in SAP is
a) Number Range of documents are defined by it
b)Types of account that can be posted are controlled by it e.g Assets , Vendor , Customer , Normal GL account
c)it is Used for the reversal of Enteries
26 what Is business area at company code level?
Answer No. Business Area is clinet level which means other company codes can also be posted to the same business are
27 In SAP, Customer and Vendor code are stored at what level?
The Vendor and customer store at client level. It means that by extending the company code view any company
Answer customer and vendor code
28 What is a country Chart of Accounts?
Answer Country Charts of Accounts Contain G/L(General Ledger) accounts needed to meet countary Legal requiremnts
29 In SAP FICO what are the terms of payment and where are they stored?
Payment terms are created in the confugration and detrmine the payment due date for vendor/customer Invoi
Answer Stored on customer or vendor master record
30 What are one-time vendors?
one time vendor allows a dummy vendor code to be used on invoice entery and also infirmation which is usually
Answer data
In Accounts Receivable, what is the difference between the ‘Residual Payment’ and ‘Part Payment’ methods o
31 cash?
in Case of partial payment , all line items will remain as open items.
Answer residual payment the original invoice clear with payment and create a new open item for the differnacial amoun
32 Explain what is recurring entries and why are they used?
Answer Recurring Entries can elimante the need for mannual posting accounting documents which do not change from
33 What is Charts of account in SAP FICO?
The Charts of account assign to each company code. It is list of general ledger account's master data that fall u
Answer account groups of company code. This Grouping machnisam helps to devlop better finacial reports
34 What is Business Area in SAP FI?
Answer Business are represent sperate areas of operation or location within an organizatin and can be used across com
35 What is Conslodited Business Area in SAP Fico ?
Conslodited business area are organazation unit.Conslodited business area are formed for fixed area of activit
Answer with in company in other words conslidated business area is business sagment within company. Zone eg Gujara
36 What is Business Place in SAP FICO ?
The Business Place is an Organazation unit below company code level that is Premarliy used for reporting tax o
Answer purchases
41 What Is Controlling Area in SAP FICO
Controling Area is an organzation unit in an organzation.it represents as closed system used for cost accountig
controing area Contain one or more company code which can operates in different currencies. The Company co
Answer same operatinal charts of account
43 What is Cost Center Accounting SAP FICO
Cost center lets you analyze overhead costs according where they were incurred within organaztion.in SAP Sy
create investment center in profit center Accounting Component (EC-PCA) You do this by assigning balance item
Answer account
44 What Is Diffrence Between Cost and Profit Center ?
The Main Differnce between two is that cost center only responsible for its cost while profit Center is responsib
Answer revenue and costs
45 SAP Full Forms
Answer Systems Applications Products in data Processing . found in 1972. xerox company first
48 What is T codein SAP ?
T-Code is Tranaction Code used whenever excuting particular task each funcation SAP ERP Has T -code
49 Enterprise Strucature
Answer 1) Company
2) Company Code
3) Charts of account
4) Business Area
5) Profit Center
6) Cost Center
50 differentiate between BSAD and BSID tables
when ever a document is completely cleared a entry is created in BSAD. till its open or partially cleared it will sta
Answer time document is created its present in BSID. when its cleared its removed from this and an entry is created in B
unting’ is integrated? what is document type is sap ?
Document type is nothing just voucher contaning item.
It is key that is used to classify accounting documents.
Suverals business transection can be indentify by documen
Recurringn entries examples?
Such as Rent-Insurance-Emis
Why we use Document Reversal in sap
When an incorrect entry is posted in the SAP system, we have to
em a two digit numberical is used known as posting key
heet etc Company Code is used
ompany code you can generate
alance sheets. plants -sales organisation - purchase
which is assigned
different account groups of company code.
ts.
ounts needed to meet countary Legal requiremnts.
ured?
ny code, One is local Currency and two are the parallel
ods and 4 Special posting Period
d
rnal accounting and accounts and record all the business
or all customer . It Handels customer Invoices, Payments ,
vendors. All invoices and deliveries as per vendor request .
ery months or same entries on certain dates
business tranaction in the country in SAP Spicify tax
tion between the account maintained by the bank and the
e a company's cash tranaction. The System automatically
payemnt totals. You can run several cash journals for each
hange of goods and Serivces like advance payment .
ngment oriented starture of organazation for the purpose of
epresents a location where costs occur.
r specific time period.
uction Factors within Controling area.
umption within the organization. A cost element
ithin this, There is Flexibalty to either expense out of tax
to extract final accounts from SAP like Profit and Loss
r does the transactions.
essed, or mandatory.
e upadted.The Posting Period Varients in SAP is accountable
s , Vendor , Customer , Normal GL account
can also be posted to the same business area.
nding the company code view any company code can use
eeded to meet countary Legal requiremnts
ored?
ayment due date for vendor/customer Invoice.They are
e entery and also infirmation which is usually store in master
ual Payment’ and ‘Part Payment’ methods of allocating
e a new open item for the differnacial amount
nting documents which do not change from month to month
eral ledger account's master data that fall under different
o devlop better finacial reports
an organizatin and can be used across compay codes…
ess area are formed for fixed area of activity or resposiblity
ss sagment within company. Zone eg Gujarat Maharshtra
el that is Premarliy used for reporting tax on sale and
s as closed system used for cost accountig purpose. A
ates in different currencies. The Company code must all use
were incurred within organaztion.in SAP System you can
C-PCA) You do this by assigning balance item in Charts of
e for its cost while profit Center is responsible for both its
972. xerox company first
ach funcation SAP ERP Has T -code
SAD. till its open or partially cleared it will stay in BSID. the
moved from this and an entry is created in BSAD
sap ?
voucher contaning item.
accounting documents.
can be indentify by document type.
in sap
d in the SAP system, we have to reverse the same or pass a rectification entry.
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