10/30/2022

Implementing Employee Central Core

Generated on: 2022-10-30 01:43:09 GMT+0000

SAP SuccessFactors Employee Central | 2H 2022

PUBLIC

Original content:
https://help.sap.com/docs/SAP_SUCCESSFACTORS_EMPLOYEE_CENTRAL/b14dd15ca58f43e0856184a740a4b212?locale=en-
US&state=PRODUCTION&version=2211

Warning

This document has been generated from the SAP Help Portal and is an incomplete version of the official SAP product
documentation. The information included in custom documentation may not re ect the arrangement of topics in the SAP Help
Portal, and may be missing important aspects and/or correlations to other topics. For this reason, it is not for productive use.

For more information, please visit the https://help.sap.com/docs/disclaimer.

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Recommended Implementation Sequence

This is the recommended implementation sequence for Partners and Consultants. We strongly recommend that you follow this
sequence for the rst few implementations and discuss any variations with your Team Lead.

To help you with your implementation, we recommend following sequence of steps.

 Remember
As a customer, you don't have access to Provisioning. To complete tasks in Provisioning, contact your implementation
partner or Account Executive. For any non-implementation tasks, contact Product Support.

 Note
All con guration les for Employee Central, for example, master data models, master picklists, as well as country/region-
speci c les, have moved from the SAP Help Portal to the Software Download Center .

For information on this step… See…

Step 1: Setting Up a New Account in Provisioning Initial Con guration Tasks

This section describes the steps to get started with your

implementation, including the different options you need to select
in Provisioning to enable Employee Central.

Step 2: Creating the Super Admin Initial Con guration Tasks

The section How do you create the Super Admin describes the
different steps required to create the Super Admin.

Step 3: De ning the Corporate Data Model Refer to the SAP SuccessFactors Data Model Reference Guide for
information about how to set up the Corporate Data Model.

Step 4: De ning the Country/Region-Speci c Corporate Data Refer to the SAP SuccessFactors Data Model Reference Guide for
Model information about how to set up the Country/Region-Speci c
Corporate Data Models.

Step 5: Setting up MDF Foundation Objects MDF Foundation Objects

Generic Objects

These sections describe how you can con gure your MDF
Foundation Objects and custom Generic Objects. These sections
also describe how you can set up the country/region-speci c
con gurations for MDF Foundation Objects.

Step 6: Con guring the Succession Data Model Refer to the SAP SuccessFactors Data Model Reference Guide for
information about how to set up the Succession Data Model.

If you have de ned associations in steps 3 and 4, make sure that

you update the eld criteria in the Succession Data Model.

Step 7: Con guring the Country/Region-Speci c Succession Data Refer to the SAP SuccessFactors Data Model Reference Guide for
Models information about how to set up the Country/Region-Speci c
Succession Data Models.

Step 8: Importing the Picklists Implementing Picklists

This guide explains picklists and how to import the different values
that a customer sees when they select a dropdown menu.

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For information on this step… See…

Step 9: Creating Foundation Objects Introduction to Foundation Objects

This section describes what foundation objects are including how

you can de ne them.

Optional: Con guring Position Management Implementing Position Management in Employee Central

This guide explains how to set up position management in

Employee Central. If you plan on using position management, then
it should be set up before creating business rules since many
business rules and event/work ow derivation are based off of
Position Management con guration (sync, position change, and on).

Step 10: Con guring Business Rules Business Rules in Employee Central

This section describes how to set up the different rules for your
system.

Step 11: Creating Event-Reason Derivation Rules Event Reason Derivation Business Rules

This section describes how to set up the different rules. Depending

on the attributes that change, the system automatically determines
the rule to apply.

Step 12: Creating Work ow Derivation Rules as well as Work ows Implementing and Con guring Work ows in Employee Central guide
in the SAP Help Portal.

This guide describes what work ows are, when to use them, and
how to set them up.

Step 13: Setting Role-Based Permissions Permissions for Employee Central

This section describes which permissions are speci c to Employee

Central and how you manage them.

Please refer to the Role-Based Permissions guide on the SAP Help

Portal for details on how to set up permission roles, permission
groups, and permission assignments.

Step 14: Importing Employee Data Employee Central Imports

This guide describes everything you need to know about importing

employee data.

Step 15: HRIS Sync Human Resource Information System (HRIS) Synchronization

This section describes how you can sync data from Employee
Central to other modules.

Step 16: Setting up Leave of Absence You need to set up Time Off to use leave of absence. Note that you
need to decide rst whether you want to use leave of absence as
standalone or together with other Time Off features. Depending on
this decision, the setup varies.

You can nd more information about how to set up leave of absence

in the Implementing Employee Central Time Off guide on the SAP
Help Portal.

Optional: Setting Up Payment Information Employee Central Payment Information

This guide explains how to set up the MDF-based payment

information for users in the system.

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For information on this step… See…

Optional: Setting Up People Pro le People Pro le

This guide explains how to set up the People Pro le in your

instance.

Optional: Setting Up Global Assignments Con guring Global Assignments

This guide explains how to set up global assignments in Employee

Central.

Optional: Setting Up Concurrent Employment Con guring Concurrent Employment

This guide explains how to set up concurrent employment in

Employee Central.

Optional: Setting Up Contingent Workforce Implementing and Managing a Contingent Workforce

This guide explains how to set up contingent workers in Employee

Central.

Optional: Setting Up Document Generation Implementing Document Generation in Employee Central

This guide explains how to set up document generation in

Employee Central.

Optional: Setting Up Employee Central Advanced Reporting Employee Central Advanced Reporting: Standard Reports

This guide explains how to set up standard reports for the different
areas in Employee Central.

Optional: Setting Up Mobile SAP SuccessFactors Mobile Deployment Guide.

This guide describes how to set up & use Employee Central on your
mobile devices.

Optional: Setting Up Employee Central Payroll Implementing Employee Central Payroll

This guide describes how to set up Employee Central Payroll.

 Note
If you want to have the same IDs in the Employee Central and
Employee Central Payroll systems, we recommend that you use
numeric employee IDs in Employee Central, because the PERNR
is numeric in Employee Central Payroll. Therefore, an
alphanumeric ID cannot be used across all processes in the
Employee Central Payroll system.

Optional: Setting Up Higher Duty or Temporary Assignment Implementing Higher Duty or Temporary Assignment

This guide describes how to set up higher duty or temporary

assignments.

Optional: Setting Up Job Pro le Builder Job Pro le Builder

This guide describes how to set up the Job Pro le Builder tool.

Assignment ID
Assignment ID is an identi er assigned to the work relationship between a person and the company. The relationship could be
an employment relationship, contingent relationship, pensioner relationship, intern, global assignment, or others. A person can

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have one or many work relationships with a company at the same time, for example, concurrent employments or home and host
assignment in a global assignment.

 Note
Currently, assignment ID is not supported in some SAP SuccessFactors areas, for example, Learning, Compensation,
Onboarding 1.0, and data protection and privacy features. This might cause display inconsistencies across the HXM Suite.
Refer to the Important Notes about Assignment ID to nd the speci c areas impacted by assignment ID as well as the areas
where assignment ID is not supported. This document will be regularly updated to re ect the latest development of
assignment ID.

 Caution
Before you change assignment IDs, we recommend that you evaluate the risks associated with the inconsistencies. If
assignment ID is not supported in the SAP SuccessFactors areas you've enabled, please don't make any changes to
assignment ID at this time.

Assignment ID (assignment_id_external) is unique, case-sensitive, visible, and can be given to an employee, a contingent
worker, or an intern. Assignment ID is used to identify users across the HXM Suite, in import and export tools, in the user
interface, in APIs, and in reports. User ID (users_sys_id) still exists, but we recommend that you use it for system integration.

The system automatically generates assignment IDs for users created prior to the Q3 2019 release, and their default values are
the same as the current user IDs. However, in the Employee Central-enabled instances, if you have used a business rule to
generate assignment IDs, the system then creates assignment IDs based on the rule and the assignment IDs might be different
from the user IDs. When you create new users using the user management tools such as Employee Import, Manage Users, or
OData APIs, assignment IDs for these users are also added to the system.

Assignment ID can be changed ONLY through the convertAssignmentIdExternal function import.

Why Assignment ID?

Previously, when you wanted to change user IDs in some cases, such as employee relocation or going live on Employee Central
or another HRIS system, a support ticket was needed. The user ID conversion process was costly and time-consuming. In
addition to this, user ID conversion wasn’t supported in Employee Central, Metadata Framework, or SAP HANA database.

Now, you can use assignment ID to identify users and change it if needed.

Assignment ID in Employee Central Integration

Assignment ID is a unique identi er in Employee Central and assigned to the Employee Central object employment. It is a
multiple purpose eld. Currently assignment ID supports two main scenarios. One is the Platform use case of managing users
with the Manage Users, Employee Import, Import Extended User Information admin tools, and OData APIs. The other is the
integration use case of the Employee Central to SAP ERP system or SAP S/4HANA (SAP ERP/S/4). In the Employee Central
integration use case, the assignment ID is equal with the SAP ERP/S/4 PERNR (personnel number). Employee Central is
responsible for ensuring the assignment ID matches the SAP ERP/S/4 PERNR format and determines an assignment ID by
using rules during all processes where a new employment is created. As a result, the assignment ID (8 digit max) is generated
and replicated to the integrated SAP ERP/S/4 system .

For more information, refer to Using Assignment ID in Employee Central Integration with SAP ERP HCM.

 Note
You must decide for one scenario and are not allowed not switch between the two scenarios.

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Check Tool for Employment Information

You can use the Check Tool to nd any missing or inconsistent assignment IDs in the system. Any x would result in the update
to your data in Employee Central. We recommend selecting the check available under the Employee Central Core Employment
Information section.

Initial Con guration Tasks

To get started with the customer implementation, you need to do a number of initial con guration tasks.

The tasks listed below are the minimum required provisioning settings. You will make further Provisioning settings based on the
customer's requirements as you progress through the implementation.

 Remember
As a customer, you don't have access to Provisioning. To complete tasks in Provisioning, contact your implementation
partner or Account Executive. For any non-implementation tasks, contact Product Support.

Prerequisite
An instance has already been created for the customer.

Tasks
Do the initial con guration tasks in the following sequence.

Setting Up the Basics

Setting Up Attachment Options

Creating a Super Admin User in Provisioning

Con guring Company System Settings

Con guring Employee Central Settings

Keeping the User Directory and Org Chart Up to Date

Enabling the Employee Central SOAP APIs

Con guring the Internal Job History Block

Generating User IDs

Setting Up the Currency Exchange Rate

Creating the Employment Settings Con guration Object

Additional features you can enable based on your requirements:

Check Tool

 Tip
We also recommend that you review the SAP SuccessFactors Enterprise Check guide for information about the Allow list for
APIs, time synchronization, certi cate renewals, and cookie handling.

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Permissions for Ad-Hoc Reports

There are different options that can be enabled for Ad Hoc Reports.

Row Level Permissions

Row-level permissions are enabled by default and cannot be disabled. This layer of security restricts the user running the report,
to be able to report on the target populations assigned by role-based permissions (RBP). Please note that this will mean the
user running the report will be able to report on any data for any user in their target population.

This is speci c to the report schema you are creating. The As of Date will limit 1 row for the Effective Date you report on. If cell-
level permission is turned off, then only row-level permission is applied, meaning the report will include everyone in the target
population of the user running the report. If cell-level permission is enabled, then the row level will still include all the users in
your target population, but then restrict what data you see in that cell in the row for the targeted user.

Row-level permissions include historical and future-dated data. For period reporting = Date Range reports should be used if you
want to see all records in a period. For example, you have not enabled cell-level permission, and a manager wants to run a
Compensation report to see the pay component data of their direct reports. If the manager's manager is in the target
population, then they will see their manager's pay component data. If, however, cell-level permission is enabled, then further
restricting based on RBP, the manager will still see the columns but for the row where their manager comes, there will be no
values returned in those cells.

Cell and Field Level Permissions

In Table reports, the cell level and eld level permissions are supported only for the Employee Pro le domain and not for the
other domains of the Employee Central schema.

The cell level and eld level permissions are supported for the Employee Central schema only in Canvas reports (Advanced
Reporting).

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