KANCOR INGREDIENTS LIMITED
CORPORATE SOCIAL RESPONSIBILITY POLICY
1. SHORT TITLE AND APPLICABILITY
1.1 This policy, which encompasses the philosophy of Kancor Ingredients Limited (“Company”)
for delineating its responsibility as a corporate citizen and lays down the guidelines and
mechanism for undertaking socially useful programmes for welfare and sustainable
development of the community at large, is titled as the ‘CSR Policy’.
1.2 This policy shall apply to all Corporate Social Responsibility ("CSR”) initiatives and activities to
be undertaken by the Company.
1.3 This CSR Policy shall operate as the Corporate Social Responsibility Policy of the Company for
the purposes of Section 135 of the Companies Act, 2013, and the Rules made thereunder, as
amended from time to time.
2. VISION AND OBJECTIVE
2.1 In alignment with the vision of the Company, the Company, through its CSR initiatives is
committed to continue to enhance value creation in the society and in the community in which
it operates, through its services, conduct and initiatives, so as to promote sustained growth
for the society and community, in fulfillment of its role as a socially responsible corporate.
2.2 The objectives of the CSR Policy are to:
2.2.1 Ensure an increased commitment at all levels in the organisation, to operate its business in
an economically, socially and environmentally sustainable manner, while recognizing the
interests of all its stakeholders.
2.2.2 To directly or indirectly take up activities, projects and programmes that benefit the
communities in and around its work centers, which comprise the weaker section of rural and
tribal India with no access to basic amenities, which would result over a period of time in
enhancing the quality of life and economic well-being of the local populace.
2.2.3 To generate, through its CSR initiatives, a community goodwill for the Company and help
reinforce a positive image of the Company as a socially responsible corporate entity.
3. CSR PROJECTS / PROGRAMMES
3.1. The Company proposes to serve the society by undertaking CSR projects / programs by
proactively responding to the needs of the community preferably in the economic proximity of
the Company’s operations.
3.2. The Company proposes to adopt one or more of the following CSR projects / programs /
activities, which are as prescribed by applicable laws, including Schedule VII of the Companies
Act, 2013, as amended from time to time:
3.2.1 promoting education, including special education and employment enhancing vocational skills,
especially among children, women, elderly persons and the differently abled persons and
provide livelihood enhancement projects to improve & facilitate literacy levels of various
sections of society;
3.2.2 providing abundant and stable supply of water as the same is basic need of the society and for
the purpose of making safe drinking water available, provide support & infrastructure at each
stage of water conservation, water preservation, water re-charge and waste water treatment;
3.2.3 providing facilities to communities and other sections of the society in the form of primary
health care support through diagnosis and treatments, promoting preventive healthcare,
building awareness about sanitation and providing monetary support, setting up and managing
rehabilitation centers, medical camps, creating awareness through various programs;
3.2.4 eradicating hunger, poverty and malnutrition by making nutritious food available to children,
old and infirm persons who cannot fend for themselves in remote areas of the Company’s
operations by promoting their health care (including preventive health care) including
contribution to the Swach Bharat Kosh set up by the Central Government for the promotion of
sanitation and making available safe drinking water ;
3.2.5 providing sanitation facilities, waste disposal systems and toilets in the Company’s areas of
operations;
3.2.6 promoting gender equality and empowering women by providing them with vocational skills,
setting up homes for destitute women and orphans; setting up hostels for women, old age
homes, day care centres for children of working mothers and other facilities for senior citizens
and differently abled and livelihood enhancement projects by providing all kind of measures
for reducing inequalities faced by socially and economically backward groups;
3.2.7 ensuring environmental sustainability, ecological balance, protection of flora and fauna, animal
welfare, agro forestry, conservation of natural resources and maintaining quality of all natural
resources, including soil, air and water including contribution to the Clean Ganga Fund set up
by the Central Government for rejuvenation of river Ganga;
3.2.8 protection of national heritage, art and culture including restoration of buildings and sites of
historical importance and works of art; setting up public libraries; promotion and development
of traditional arts and handicrafts;
3.2.9 measures for the benefit of armed forces veterans, war widows and their dependents;
3.2.10 training to promote rural sports, nationally recognised sports, paraolympic sports and Olympic
sports;
3.2.11 contribution to the Prime Minister's National Relief Fund, or any other fund set up by the
Central Government for socio‐economic development, relief and welfare of Scheduled Castes,
Scheduled Tribes, other backward classes, minorities and women;
3.2.12 providing contributions or funds to technology incubators located within approved academic
institutions which are approved by the Central Government ;
3.2.13 rural development projects; and
3.2.14 providing disaster relief by way of medical assistance, food supply and supply of safe drinking
water in places affected by disaster.
3.2.15 Slum Area Development
3.3. The CSR activities shall be undertaken within the territory of the Republic of India.
3.4. The contents of the CSR Policy of the Company shall be disclosed by the Company in its Annual
Report and also displayed on the Company’s website.
4. CSR COMMITTEE
4.1. The CSR Committee of the Company shall comprise of three or more Directors, of which at least
one shall be an Independent Director.
4.2. The CSR Policy and programs shall be implemented, managed and supervised by the CSR
Committee appointed by the Board of Directors of the Company (“CSR Committee”).
4.3.The CSR Committee shall at all times comprise of such number of Directors as is mandatorily
required by applicable laws.
5. ROLES AND RESPONSIBILITIES OF THE CSR COMMITTEE
The CSR Committee shall:
5.1. Formulate and recommend to the Board of Directors, the CSR Policy of the Company and
indicate to it the projects, programs and activities to be undertaken by the Company;
5.2. Decide the CSR projects, programs and activities to be undertaken by the Company, either
directly or through registered trust, or registered society, or a Company established by the
Company or its holding or subsidiary or associate company under Section 8 of the Companies
Act, 2013, which registered trust, registered society, or section 8 Company shall have an
established track record of 3 years in undertaking CSR activities, projects and programs;
5.3. Place before the Board for its approval the CSR activities, projects, programs proposed to be
undertaken by the Company in each financial year, along with the proposed expenditure in
respect of each activity, project and program for the said financial year;
5.4. Oversee the progress of the CSR activities, projects and programs rolled out under the said Policy
on a quarterly basis;
5.5. Define and monitor the budgets for the carrying out the CSR activities, projects and programs;
5.6. Determine the amount of expenditure for each CSR activity, project and program and recommend
the same to the Board;
5.7. Submit a Report to the Board of Directors on quarterly basis of all CSR Activities undertaken by
the Company during the financial year;
5.8. Implement, monitor and review the CSR Policy of the Company.
6. ROLE AND RESPOSIBILITIES OF THE BOARD
6.1. The Board shall consider the CSR Policy formulated by the CSR Committee and approve the same
with or without modifications, if any.
6.2. The Board shall take into account recommendations of the CSR Committee and provide
appropriate instructions / directions to the CSR Committee when required. The Board shall
ensure that the CSR activities included by the Company in the CSR Policy are in accordance
with Schedule VII of the Companies Act,2013, as amended from time to time.
6.3. The Board shall consider the budgetary allocation proposed by the CSR Committee and approve
the same with or without modifications.
6.4. The Board shall ensure that the CSR activities undertaken by the Company are in accordance
with the CSR Policy of the Company.
6.5. The Board shall monitor the CSR activities of the Company in order to ensure that the same are
in accordance with the Company’s CSR Policy and the applicable law.
7. FINANCIAL OUTLAY FOR CSR ACTIVITIES
7.1. Every year, the Company shall with the approval of its Board of Directors make a budgetary
allocation for CSR activities, projects, programs for the year. The budgetary allocation will be
based on the profitability of the Company and the requirements of applicable law.
7.2. The Company expects to spend the budgeted amount allocated for CSR activities, projects and
programs planned for each financial year, within that year. The CSR Committee and the Board
of Directors will disclose the reasons for not being able to spend the entire budgeted amount
on the CSR activities as planned for that year in the Annual Report of the Company.
7.3. Any surplus arising out of the CSR activities, projects or programs shall not form part of the
business profits of the Company.
8. IMPLEMENTATION
8.1. For effective implementation, long‐term CSR plans will be broken down into medium‐term and
short‐term plans. Each plan recommended by the CSR Committee should specify the CSR activities
planned to be undertaken for each year, the budget required for the same, define the
responsibilities of the designated authorities to be engaged in the said task, and also prescribe
the measurable and the expected outcome and social/ environmental impact of the CSR activity.
8.2. The Company recognises that the period of implementation of its long term CSR projects can
extend over several years depending upon the expected outcome/ impact thereof. While planning
for such long term projects the CSR Committee should estimate the total cost of each project and
recommend to the Board of Directors of the Company that the Company should commit such
amount for long term expenditure till completion of the said project.
8.3. The Company may take up the implementation of CSR projects with its own manpower and
resources, if the CSR Committee is confident of its organizational capability to execute such
projects.
8.4. Employees of the Company shall be encouraged to support the CSR activities, projects,
programs of the Company by contributing and sharing their time and skills towards the causes
they feel passionate about.
9. EXECUTING AGENCY
9.1 While the Company may build CSR capacity of its own personnel, however if in the opinion of the
CSR Committee, the implementation of CSR projects requires specialized knowledge and skills,
and if the Company does not have such expertise in‐house, the wherewithal and dedicated staff
to implement such activities, projects, programs, the CSR Committee may decide to avail the
services of external specialised agencies, with established track record of atleast three financial
years, but such expenditure, including expenditure on administrative overheads shall not exceed
five percent of the total CSR expenditure of the Company in one financial year.
9.2 Such external agency shall carry out and implement the CSR activities, projects and programs in
accordance with the terms and conditions agreed between the Company and the external
agency.
9.3 The Company may also collaborate with other companies for undertaking CSR activities, projects
or programs in a manner that the CSR Committees of the respective companies are in a position
to report separately on such activities, projects and programs.
10. MONITORING
10.1. The Company recognises that monitoring is critical for assessment of the progress as regards
timelines, budgetary expenditure and achievement of targets. Monitoring may be done
periodically with the help of identified key performance indicators, the periodicity being
determined primarily by the nature of key performance indicators.
10.2. Monitoring will be done in project mode with continuous feedback mechanism, and recourse
always available for mid‐course correction in implementation, whenever required.
10.3. The performance of the Company’s CSR activities would be monitored on the basis of their
achievement of annual targets and the utilization of their annual budgets for the activities
planned and the targets set for each year.
10.4. Implementation and monitoring of the CSR activities will be overseen by the CSR Committee.
The monitoring and evaluation may however be assigned by the CSR Committee to an
independent external agency for the sake of objectivity and transparency.
10.5. If the projects are being implemented by external agencies, the Company may in consultation
with CSR Committee designate special executives of the Company for this purpose.
11. GENERAL
11.1. The CSR Policy of the Company shall be posted on the web‐site of the Company and appropriate
disclosures shall be made in the Annual Report of the Company in accordance with the Companies
Act, 2013.
11.2. In case of any doubt with regard to any provision of this CSR Policy and also in respect of
matters not covered herein, a reference should be made to the CSR Committee. In all such
matters, the interpretation and decision of the CSR Committee shall be final.
11.3. All provisions of the CSR Policy would be subject to revision/amendment in accordance with
applicable laws.
12. AMENDMENTS TO THE POLICY
12.1. The Company is committed to continuously reviewing and updating its policies and procedures.
Therefore, said CSR Policy would be subject to modification. Any amendment of any provision of
the said Policy shall be approved in writing by the Company’s Board as per the recommendations
of the CSR Committee and promptly disclosed on the Company’s website and in applicable
regulatory filings pursuant to applicable laws and regulations, together with details about the
nature of the amendment.
FOCUS AREAS OF KANCOR INGREDIENTS LIMITED
1. Supporting clean sourcing, with minimal carbon foot print. We shall do this by helping our farmers
and vendors improve their practices in agriculture. The program will help farmers in maintaining the
quality of soil, air & water thereby ensuring environmental sustainability & ecological balance. The
effort will include in its scope, training, awareness building, subsidized supply of safe and clean
packaging materials, at cost supplies of plant protection chemicals and nutrients.
2. Installation and supply of toilets in areas where access to clean toilets is difficult. Eg market yards,
schools in villages where we operate, thereby once again improving the quality of life of the people
who interact/depend on us.
3. Supporting the needs of school going children of their books, shoes, school kits and uniforms, in
and around our operating areas, so we touch the lives of our workers, vendors, service providers and
farmers. Building up a relationship with them so that there is a dialog and many points of connect,
that demonstrates our interest in them, our value systems and thereby our ability to communicate
with them in the most difficult of times on all possible subjects.
Kancor will also identify, evaluate and implement any other projects / proposal, which as per the
assessment will directly benefit the larger community around its area of operation even though such
project / proposal is not covered in the above scope. However, Schedule VII of the Companies Act
2013 will guide this decision.
All Projects will be implemented in association with the constituents or local administration authorities.
The proposal is to use 2% of our Profit Before Tax each year in these schemes, allocated in the ratio
of 50,40,10% respectively.
The CSR committee will have the authority to realign the expenditure limits / percentage based on
the need.
