FORM: PAY01
Employee Master File Creation Form
(Applicable for both Payroll and GP Fund) Employee ID (To be assigned by office)
01 OFFICE OF THE
02 FOR THE MONTH OF / 200
03 DDO Code Description
(Cost Center) 04
PERSONNEL ACTIONS - INFO TYPE 00
05 Date of Entry (DD/MM/YYYY)
/ /
06 Current Govt
07 Employee group
08 Employee grade (Sub group)
09 Employee NIC Number 10 DOB (DD/MM/YYYY)
/ /
11 Date of entry into Govt service (DD/MM/YYYY)
/ /
12 Reason for action
PERSONAL DATA - INFO TYPE 0002
13 Title
Mr Miss Ms Mrs
14 Last name
15 First name
16 Father/Husband name
17 District of domicile 18 Marital status
19 City of Birth 20 Date of Marriage/Since (if applicable) DD/MM/YYYY
/ /
21 Province of Domicile 22 No. of dependents
23 Nationality 24 Religion
ORGANISATIONAL ASSIGNMENT - INFO TYPE 0001
25 DDO Code (Cost Centre) 26 DDO Code (Fund Centre)
27 District (Sub area) 28 Contract Government
AJK Government Baluchistan Government
Federal Government NWFP Government
29 Position Punjab Government Sindh Government
Gazetted Non Gazetted
30 Designation 31 Ministry (Organisational Unit)
32 Fund Section 33 Payroll Section
34 Buckle no (if any)
PRESENT ADDRESS - INFO TYPE 0006
35 C/O
House No / Street
36
37 Postal Code 38 City 39 District
40 Province / Region 41 Contact no 42 Company Housing
Yes No
PERMANENT ADDRESS - INFO TYPE 0006
Permanent address
Permant address is same as above Permanant address is different from present address
43 C/O
44 House no / Street
45 Postal Code 46 City 47 District
48 Province 49 Contact no 50 Company Housing
Yes No
BASIC PAY - INFO TYPE 0008
51 Pay Scale type 52 BPS Year (Pay Scale Area) 53 Grade (Pay Scale Group) 54 Pay Scale Level
55 Pays
Wage Type Description Amount Wage Type Description Amount
56 LEAVES - INFO TYPE 2001
Code Description Balance Code Description Balance
BANK DETAIL - INFO TYPE 0009
57 Bank Branch (Bank Key)
58 Postal Code 59 City
60 Bank Account no 61 Payment method
GP FUND SUBSCRIPTION - INFO TYPE 0057
62 Wage Type 63 GPF Subscription
GP FUND - INFO TYPE 9202
64 Interest Applied 65 GPF balance
Yes No
66 GPF bal date (DD/MM/YYYY) 67 Old GP Fund
/ / Account Number
CREATE DATA SPECIFICATION - INFO TYPE
68 Date appointed as Gazetted Officer (DD/MM/YYYY) 69 Suspension Date
/ / / /
70 Expiry of Adhoc/Contract Date
/ /
INTERNAL DATA - INFO TYPE 0032
71 Previous Personnel Number (if any) 72 National Tax Number (NTN) 73 Leave without pay
74 Cash Center
75 FAMILY INFORMATION - INFO TYPE 0021
Sno Relation Last name First Name Nominee Gender DOB City of birth Nationality %age of share Emp Type
1
2
3
4
5
6
7
8
9
10
76 RECURRING PAYMENTS (ALLOWANCES) - INFO TYPE 0014
Wage Type Description Amount Wage Type Description Amount
77 RECURRING PAYMENTS (DEDUCTIONS) - INFO TYPE 0014
Wage Type Description Amount Wage Type Description Amount
PAYROLL STATUS - INFO TYPE 003
78 SALARY Start Stop
STATUS Payment Payment
Prepared By Audited/Checked By Entered/Verified By Employee Signature
EDUCATION AND QUALIFICATIONS
ACADEMIC EDUCATION
(Code) Type of Institute (Code) Description of Education Date Obtained Marks/Grade (if any)
PROFESSIONAL QUALIFICATION
(Code) Type of Institute (Code) Description of Education Date Obtained Marks/Grade (if any)
Instructions:
Code of Type of Institute can be found in the 'Book of Codes' together with description.
Code of Description of Education can be found in the 'Book of Codes' together with description.
Code of Description of Professional Qualification can be found in the 'Book of Codes' together with description.
Date Obtained : Date on which this education/qualification was obtained. Use this format DD / MM / YYYY
For example 10 September 1990 will be written as 10/09/1990
Type of Institute: For example High school, Business school etc
Description of Education : The description of the education obtained. For example B.A., B-Com, B.Sc
Marks (if any) : Marks obtained e.g. 80%, 60% etc
Description of Professional Qualification : For exmaple CA, ACMA, LLB, MBBS etc
Proficiency : How to rate your professional expertise. For exmaple High, Poor, Excellent etc
Other Nationality
