NATIONAL TRANSMISSION AND DESPATCH

COMPANY (NTDC)

CONSULTANCY SERVICES FOR 500KV

TRANSMISSION LINES INTERCONNECTION
ARRANGEMENT FOR POWER EVACUATION
FROM SUKI KINARI, KOHALA AND MAHL HYDRO
POWER PROJECTS IN NORTHERN AREAS
DESIGN, CONSTRUCTION SUPERVISION AND ALLIED ACTIVITIES
INCLUDING VERIFICATION OF CONTRACTOR’S INVOICES AND
TESTING & COMMISSIONING

REQUEST FOR PROPOSAL

December, 2017
 CONSULTANCY SERVICES FOR INTERCONNECTION ARRANGEMENT
FOR POWER EVACUATION FROM SUKI KINARI, KOHALA AND MAHL
HYDRO POWER PROJECTS IN NORTHERN AREAS

REQUEST FOR PROPOSALS (RFP)

CONTENTS

A. LETTER OF INVITATION

B. ANNEXURES

1. General Information to Consultant

2. Terms of Reference for Consultants

3. Break up of Man-Months Input of Key Personnel

4. Format for Technical Proposal

(including Appendices A to J)

5. Format for Financial Proposal

(Including Appendix A)

6. Standard Contract Agreement for Consultancy

Services including:

 Form of Contract Agreement

(Individual Consultant)

 General Condition of Contract

 Form of Contract Agreement

(In case of Joint Venture)

 Special Condition of Contract

 Appendices A to H

C. EXHIBITS

1. Criteria for Evaluation of Technical Proposals

2. Model Form
LETTER OF INVITATION
 LETTER OF INVITATION

Subject: Consultancy Services for interconnection arrangement for power

evacuation from Suki Kinari, Kohala and Mahl hydro power projects
in northern areas

I. INTRODUCTION

Installation of 870MW Suki Kinari, 1100MW Kohala and 640MW Mahl Hydro
Power Projects (HPPs) has been planned by Private Power Infrastructure Borad
(PPIB) under the China Pakistan Economic Corridor (CPEC) project in
Northern areas in the provinces of KPK and AJK. Suki Kinari HPP is on
Kunhar River in District Mansehra KPK, Kohala HPP on River Jehlum in
District Muzaffarabad AJK and Mahl HPP on River Jehlum in District Bagh
AJK. The integrated transmission interconnection scheme for evacuation of
power from these hydro power plants has been prepared on the basis of
Interconnection Study. To ensure successful implementation of the project as
per technical specification, the employer intends to hire consultancy services for
Design, Construction Supervision and other allied activities of the project.

II. REQUEST FOR PROPOSAL (RFP)

1. To implement this project, NTDC requires the services of competent

consulting firms with the appropriate capabilities and experience to execute
services. A firm will be selected under Quality and Cost Based Selection
(QCBS) and procedures described in the RFP.

2. RFP consists of the following documents:

i. This Letter of Invitation

ii. General Information to Consultant (Annex-1)
iii. Terms of Reference for Consultant (Annex-2)
iv. Break up of Man month Inputs of Key Personnel (Annex-3)
v. Format for Technical Proposals (Annex-4)
vi. Format for Financial Proposal (Annex-5)
vii. Standard Contract Agreement for Consulting Services (Annex-6)
viii. Exhibits (I, II, III)

III. SUBMISSION OF PROPOSAL

You are invited to submit a comprehensive Technical Proposal in triplicate (one

original + two copies) and a Financial Proposal (Original), in separate sealed
envelope, for the Services required under the Terms of Reference (TOR) as
provided in Annex-2, not later than 1100 hours on 22 February 22, 2018.

IV. VALIDITY OF THE PROPOSAL

The Proposal shall be valid for a period of 120 days after the last date of
submission, extendable further on the expiry of this period through mutual
agreement
V. DUTY TO INFORM

The firms are expected to inform themselves fully of all aspects of the assignment,
required consultancy services for the Project and the local conditions before
submitting the Proposal by paying a visit to the Project site and sending written
queries to the undersigned.

The consulting firms will have no claim against NTDC or any of its
representatives for damages, losses, costs or expenses, of any nature
whatsoever, incurred by the firm resulting from any misunderstanding as to the
nature, scope, risks and conditions of the assignment/consultancy services for
the project.

VI. CORRESPONDENCE

All correspondence, the Technical & Financial Proposals should be submitted at

the following address:

Chief Engineer (Procurement & Material Management), NTDC

622-WAPDA House, Shahrah-e-Quaid-e-Azam,
Lahore, Pakistan (Postal Code: 54000)
Telephone: 0092-42-99202597
Facsimile: 0092-42-99202173

VII. REQUEST FOR ADDITIONAL INFORMATION

In the event you desire any explanation to RFP documentation, you may contact
the office of the undersigned not later than two week before submission date of
the Proposal.

Chief Engineer (P&MM) NTDC

622-WAPDA House, Shahrah-e-Quaid-e-Azam

ENCL:
Annex-1 General Information to Consultant
Annex-2 Terms of Reference for Consultant
Annex-3 Breakup of Man month Input of Key Personnel
Annex-4 Format for Technical Proposal with Appendices A to J
Annex-5 Format for Financial Proposal with Appendix A
Annex-6 Standard Contract Agreement for Consulting Services
B. ANNEXURES

(1 THROUGH 6)
 ANNEX-1

GENERAL INFORMATION TO CONSULTANT

 Annex-1
Page 1 of 10

General Information to Consultant

1. Project

Consultancy services for transmission line interconnection arrangement for

power evacuation from Suki Kinari, Kohala and Mahl hydro power projects in
northern areas.

2. Instructions Regarding Proposal

i. One original and two copies of the technical proposal and one original
financial proposal are required to be submitted. The proposal should be
in a sealed envelope indicating original or copy on each enclosure, as
appropriate.
ii. The Proposal will be valid for a period of 120 days after the last date of
submission, extendable further on the expiry of this period through
mutual agreement.
iii. The proposal, after evaluation as per criteria given hereinafter, could
eventually form the basis for a Contract between the Consultant and
NTDC.
iv. The Contract will be governed by Pakistani laws and regulations.
v. Payment of all taxes and duties in respect of Consultant and their
personnel will not be the responsibility of NTDC.

3. Procedure for Appointment of Consultant

A firm will be selected under Quality and Cost Based Selection (QCBS) and
procedures described in the RFP.

The firms should submit a Proposal that substantially complies with the
requirements of, and provides the contents requested by, the RFP. The
Technical proposal shall be submitted in the form at Annexure-4 and the
Financial Proposal shall be submitted in the form at Annexure-5. Upon selection,
the Applicant shall be required to enter into an agreement with NTDC in the
form specified at Annexure-6.

The selection of Consultant shall be on the basis of an evaluation by NTDC as

specified in this RFP. The Applicant firms shall be deemed to have understood
and agreed that no explanation or justification for any aspect of the Selection
Process will be given and that the Client’s decisions are without any right of appeal
whatsoever.

4. Eligibility/Qualification Criteria for Consultant /JV

a. Firm/JV must have minimum of 10 years of working experience on 380kV

or above rating transmission line projects of similar nature.
b. Firm/JV must have, during last 10 years, provided consultancy services of
at least 250KM (accumulative) of 380kV or above rating of transmission
line projects involving detailed engineering design, tendering, design
review, construction supervision and contract management for EPC
 Annex-1
Page 2 of 10

contracts. At least, one such project should be not less than 100km in
length.
c. Each individual Firm/JV partners must have to get registered with Pakistan
Engineering Council (PEC) in appropriate category before contract signing.
d. Firm/JV shall have sound financial background proportional to the
magnitude of work involved. Duly supported by reports, on financial
standing of consultant such as balance sheets inter alia, assets and liabilities
certified by an auditor along with auditor’s report for last three years.
e. It is preferable that Firm/JV have all requisite key personnel at their payroll.
Otherwise, the firm may hire/contract key personnel specifically for this
assignment. However, consent of such key personnel for working on the
assignment has to be attached with the proposal.
f. In case of JV, Project Manager must be from the lead firm.

5. Documents Establishing Qualification of Consultant

To prove his qualification for award of Contract, Firm/JV shall provide the
following information along with documentary evidence in detail in
accordance with Exhibit-I “Criteria for evaluation of technical proposals”.
i. The background and experience of the firm (individual or joint venture)
including authenticated list of current agreements and other supporting
documents of past and present works of a nature similar to this project in
the last ten years.
ii. The detailed approach and methodology along with activity-wise time
schedule proposed for carrying out the work as mentioned under the scope
of work including other detailed information as deemed relevant.
iii. The name, qualifications and professional experience of key personnel to be
assigned to the project.

6. Duty to Inform

The firms are expected to inform themselves fully of all aspects of the assignment,
required consultancy services for the Project and the local conditions before
submitting the Proposal by paying a visit to the Project site and sending written
queries to NTDC.

The consulting firms will have no claim against NTDC or any of its
representatives for damages, losses, costs or expenses, of any nature
whatsoever, incurred by the firm resulting from any misunderstanding as to
the nature, scope, risks and conditions of the assignment/consultancy services
for the project

Firms are encouraged to submit their respective Proposals after visiting the
Project site and ascertaining for themselves the site conditions, traffic,
location, surroundings, climate, access to the site, availability of drawings and
other data with NTDC, applicable Laws and regulations or any other matter
considered relevant by them.
 Annex-1
Page 3 of 10

7. Amendment of RFP

At any time prior to the deadline for submission of Proposal, NTDC may, for
any reason, whether at its own initiative or in response to clarifications
requested by an Firm, modify the RFP document by the issuance of
Addendum/ Amendment and posting it on the official website and by
conveying the same to the prospective Firms (who have purchased the RFP
document) by fax or e-mail.

All such amendments will be notified in writing through fax or e-mail to all
firms who have purchased the RFP document. The amendments will also be
posted on the official website along with the revised RFP containing the
amendments and will be binding on all firms.

In order to afford the firms a reasonable time for taking an amendment into
account, or for any other reason, NTDC may, in its sole discretion, extend the
Proposal due date.

8. Receipt of Complete RFP

Firms should ensure that they have received the complete set of the RFP
Documents. Every Proposal is deemed to be made on the basis of all of the
RFP Documents, including any Addenda. The NTDC accepts no responsibility
for any Firm lacking a complete set of the RFP Documents or any other
information.

9. Clarifications and Additional Information

NTDC may request clarifications or additional information from one or more

Firms after the Closing Time and prior to the completion of the evaluation and
selection of the Preferred Firm. Without limiting the generality of the
foregoing, NTDC may:

(a) At any time seek clarifications, additional information or modifications in

connection with a Proposal from one or more firms, and in any manner,
including through written correspondence, interviews or presentations by
firms;

(b) Choose not to seek clarifications, additional information or modifications

in connection with a Proposal from one or more Firms;
(c) Discontinue seeking, for any reason, clarifications, additional information
or modifications in connection with a Proposal from one or more firms;
And
(d) Seek different clarifications, additional information or modifications in
connection with Proposals from different Firms.

NTDC’s requests for such clarifications, additional information or

modifications may be made for information that has been partially or
completely omitted from a Proposal. However, NTDC does not have an
 Annex-1
Page 4 of 10

obligation to request any additional information or clarification with respect to

missing or deficient information in a Proposal.

If NTDC requests clarifications, additional information or modifications from

a firm, such requests will be forwarded to respective firm in writing. NTDC
may consider and take into account any and all additional information or
clarification provided by a Firm in response to such requests in the same
manner and to the same extent as if that information or clarification was part
of such Firm’s original Proposal. However, NTDC will not consider any
information provided after the Closing Time or that is not in response to a
request.

10. Waiver of Non-Conformities

NTDC may refuse to consider, remove from the evaluation process entirely
and to reject outright any Proposal that NTDC determines is materially
incomplete, obscure or irregular, that contains exceptions or variations not
acceptable to NTDC or that omits any material information required to be
submitted by this RFP.

Notwithstanding the foregoing, if a Proposal is received that, in NTDC’s

opinion, is materially incomplete, obscure or irregular, that contains
exceptions or variations not acceptable to NTDC or that omits any material
information required to be submitted by this RFP, then NTDC (taking into
account the number of compliant Proposals that were actually received) may
waive such non-conformance with the requirements of this RFP on such terms
and conditions as NTDC may consider appropriate, even if any such non-
conformance or failure to comply with the requirements of this RFP would
otherwise render such Proposal null and void.

11. Interviews

NTDC may invite any of the Firms to meet with NTDC to provide further
explanation and clarification of its Proposal. NTDC is not required to have
such meetings with all Firms.

12. Evaluation of Proposal

NTDC will in its discretion evaluate any or all of the Proposals it receives,
including all clarifications, additional information, modifications and
negotiated changes, by applying the Evaluation Criteria. NTDC may develop
particular criteria to facilitate its review and evaluation within the categories
set out in the Evaluation Criteria. NTDC may appoint a committee to conduct
the evaluation, and NTDC may be assisted by technical, financial, legal and
other advisors or employees of NTDC.

Without limiting the particular criteria, NTDC may take into account the
following in applying the Evaluation Criteria:

(a) Non-performance by a Firm on previous contracts with NTDC or others;

 Annex-1
Page 5 of 10

(b) The quality of a Firm’s performance on previous contracts with NTDC

or others;

(d) Anticipated or ongoing claims with or in connection with a Firm;

(e) Any security or safety concerns which NTDC may have in respect of a
Firm or its facilities, subcontractors or suppliers;

(f) The results of any interview with a Firm or supplied references; or

(g) Any knowledge of or experience with a Firm or its principals, directors,

officers and employees.

NTDC may independently verify any information (including conducting

credit, reference and other checks with respect to a Firm) and consider such
findings in its evaluation.

NTDC is not required to inform Firms of how Proposals were ranked in the
evaluation process.

i. Evaluation of Technical Proposal

Technical Proposal will be evaluated on the basis of applicant’s experience, its

understanding of TOR, proposed methodology and work plan, and the
experience of Key Personnel. Only those applicants whose Technical
Proposals get a score of 70% marks or more shall qualify for further
consideration, and shall be ranked from highest to the lowest on the basis of
their technical score.

Each Key Personnel must score minimum 70% marks except as provided
herein. A Proposal will be liable to be rejected if the Team Leader scores less
than 70% marks or any two of the other Key Personnel score less than 70%
marks. In case the selected firm has one Key Personnel, other than the Team
Leader, who scores less than 70% marks, he would have to be replaced during
negotiations, with a qualified candidate who, in the opinion of the Employer,
would score 70% or above.

The following overall criteria will be applied to evaluate/score technical

proposal on the basis of factors elaborated in Exhibit-I.
Sr.# Description Max. Points
a. Specific experience of the Consultant Firm 15
related to the Assignment & Financial
Capacity.
b. Adequacy of the proposed work plan and 15
Methodology in responding to the TOR
c. Qualifications, competence and availability of 70
the key personnel for this assignment
d. Total Points 100
e. Minimum overall qualify score 70
 Annex-1
Page 6 of 10

Past performance of a firm may be judged on the basis of feedback from

employers of the projects mentioned in appendix-B3 to annexure-4. In this
regard names, addresses and telephone numbers of the previous clients as well
as their representatives should be provided in the above mentioned form.

The specific experience of the firm and qualification & experience of the
proposed personnel shall be of major concern to NTDC. Accordingly, NTDC
decision to accept or reject any proposal shall be final.

For evaluation of the qualification and experience of key personnel, all

relevant information including details of eligible assignments as well as
detailed CVs as per format given in appendices G, H & I of Annexure-4 fully
completed and duly signed need to be submitted. Marks will be deducted for
incomplete/missing information. The technical proposals would be evaluated
on the basis of key personnel qualifications, experience and extent of
availability for this assignment.

For the purpose of determining experience of key personnel, those

assignments will be considered “Eligible Assignments” that involve Design
(Tower Design, Conductor Optimization, insulation coordination study etc.)
and construction supervision of 380kV or higher voltage level transmission
lines with similar scope/tasks as given in TOR of this RFP.

Provided that a Key personnel claiming credit for an Eligible Assignment shall
have, prior to Proposal submission date, completed the relevant assignment.

ii. Evaluation of Financial Proposal

The financial proposal of all technically qualifying firms as per specified

minimum threshold would be opened simultaneously in the presence of their
representatives who care to attend. The formula for determining the financial
score is the following:

Sf = 100 Fm/F

Where;
Sf = Financial score
Fm = is the lowest price
F = The price of the proposal under consideration.

The weights given to the Technical and Financial proposals are as under:
Technical proposal = 90%
Financial = 10%

13. Correction of Errors

Activities and items described in the Technical Proposal but not priced in the
Financial Proposal, shall be assumed to be included in the prices of other
activities or items, and no corrections are made to the Financial Proposal.
 Annex-1
Page 7 of 10

NTDC’s evaluation committee will (a) correct any computational or

arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs
included for the respective activities or items in the Technical Proposal. In
case of discrepancy between (i) a partial amount (sub-total) and the total
amount, or (ii) between the amount derived by multiplication of unit price
with quantity and the total price, or (iii) between words and figures, the former
will prevail. In case of discrepancy between the Technical and Financial
Proposals in indicating quantities of input, the Technical Proposal prevails and
NTDC’s evaluation committee shall correct the quantification indicated in the
Financial Proposal so as to make it consistent with that indicated in the
Technical Proposal, apply the relevant unit price included in the Financial
Proposal to the corrected quantity, and correct the total Proposal cost

14. Ranking of Proposals and Contract Award

i. Ranking of proposals will be done by applying a weight of 0.90 (or 90

percent) and 0.10 (or 10 percent) respectively to the technical and financial
score of each evaluated qualifying technical and financial proposal and then
computing the relevant combined total score for each Consultant.

ii The applicant, whose proposal is ranked first, will be invited to negotiate

financial and other terms including TOR, personnel schedule, work schedule
and reporting etc. of the contract to conclude a binding contract agreement. If
negotiations prove unsatisfactory, the next ranked applicant will be invited for
negotiations, and, so on, to pursue finalization of the contract award.

iii. The representative(s) conducting negotiations on behalf of the applicants must

have written authority to negotiate and finalize the terms of the contract.

iv. If for any reason NTDC determines that it is unlikely to reach an agreement
with the selected firm, NTDC may terminate negotiations and proceed in any
manner, including inviting one of the other firms to enter into negotiations or
terminating the Competitive Process and proceed with the Project in any other
manner and with any person.

v. The finalization and award of the Contract are subject to NTDC receiving all
required approvals from the competent authorities.

15. Debriefing

After NTDC and the Selected Firm have finalized and entered into the
Contract, NTDC will conduct a debriefing for any other firm upon request. In
a debriefing, NTDC may discuss the strengths and weaknesses of that firm’s
Proposal, but NTDC will not disclose or discuss any confidential information
of another firm and is not required to inform firms of how the Proposals were
ranked in the evaluation process.

16. Reservation of Rights

Without limiting NTDC’s rights under other provisions of this RFP, NTDC
may:
 Annex-1
Page 8 of 10

(a) Amend the scope of the Consultancy services, modify, cancel or suspend
this RFP Stage or any or all stages of the Competitive Selection Process,
at any time for any reason;

(b) Accept or reject any Proposal based on the Evaluation Criteria

determined by the NTDC;

(c) Not accept any or all Proposals;

(d) Amend any terms and conditions of this RFP, such as deadline dates and
the business opportunity described in this RFP; and

(e) Select the next highest ranked Firm as the Preferred Firm in the event the
top ranked firm is disqualified or otherwise unable to enter into the
Contract with NTDC.

17. Right to reject any or all Proposals

Notwithstanding anything contained in this RFP, NTDC reserves the right to

accept or reject any Proposal and to annul the Selection Process and reject all
Proposals, at any time without any liability or any obligation for such
acceptance, rejection or annulment, and without assigning any reasons thereof.

Without prejudice to the generality of this Clause, NTDC reserves the right to
reject any Proposal if:

(a) At any time, a material misrepresentation is made or discovered, or

(b) The Firm does not provide, within the time specified by NTDC, the
supplemental information sought by NTDC for evaluation of the
Proposal. Misrepresentation/ improper response by the Firm may lead to
the disqualification of the Firm. If the Firm is the Lead Member of a
consortium, then the entire consortium may be disqualified / rejected. If
such disqualification / rejection occurs after the Proposals have been
opened and the highest ranking Firm gets disqualified / rejected, then
NTDC reserves the right to consider the next best Firm, or take any other
measure as may be deemed fit in the sole discretion of NTDC, including
annulment of the Selection Process.

18. Confidentiality

NTDC will treat all information, submitted as part of the Proposal, in confidence and
will require all those who have access to such material to treat the same in confidence.
NTDC may not divulge any such information unless it is directed to do so by any
statutory entity that has the power under law to require its disclosure or is to
enforce or assert any right or privilege of the statutory entity and/or the NTDC.

19. No Collusion

By submitting a Proposal, each firm on its own behalf and as authorized agent
of each firm, corporation or individual member of the firm and firm’s team,
 Annex-1
Page 9 of 10

represents, warrants and confirms to NTDC, with the knowledge and intention
that NTDC will rely on such representation, warranty, and confirmation, that
its Proposal has been prepared and submitted without collusion or fraud, and
in fair competition with prospective firms, prospective firm’s teams, and other
firms.

20. Consultant Code of Conduct

Each firm should review and comply with the PEC Consultant Code of
Conduct.

21. No Lobbying

Firms and their respective Firm Teams, the members of their Firm Teams, and
any other firm, corporation or individual member of any of them will not
communicate or attempt to communicate directly or indirectly with NTDC,
including any employees, directors, officers, agents or representatives of any
of them during any part of the Competitive Selection Process, except as
expressly directed or permitted by NTDC. Firms will also not engage in any
form of political or other lobbying whatsoever with respect to the consultancy
Project, or otherwise attempt to influence the outcome of the Competitive
Selection Process. In the event of any such communications or lobbying,
NTDC may at any time, but is not required to, reject any Proposal by that Firm
without further consideration, and either terminate that Firm’s right to
continue participating in this RFP Stage and subsequent stages of the
Competitive Selection Process, or impose such conditions on that Firm’s
continued participation in the Competition Selection Process as NTDC
considers is in the public interest or otherwise appropriate.

22. Conflict of Interest

Consultant shall not be recruited for any assignment that would be in conflict
with their prior or current obligations to other NTDCs, or that may place them
in a position of not being able to carry out the assignment in the best interest
of NTDC. Without limitation on the generality of the foregoing, Consultant,
and any of their associates shall be considered to have a conflict of interest and
shall not be recruited under any of the circumstances set forth below:

i) If a Consultant combines the function of consulting with those of

contracting and/or supply of equipment; or

ii) If a Consultant is associated with or affiliated to a contractor or

manufacturer, or

iii) If a Consultant is owned by a contractor or a manufacturing firm with

departments or design offices offering services as Consultant, the
Consultant should include relevant information on such relationships
along with a statement in the Technical Proposal cover letter to the
effect that the Consultant will limit its role to that of a Consultant and
disqualify if self and its associates from work, in any other capacity or
 Annex-1
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any future project within the next five years, that may emerge from this
assignment (including bidding or any part of the future project. The
contract with the Consultant selected to undertake this assignment will
contain an appropriate provision to such effect; or

iv) If there is a conflict among consulting assignments, the Consultant

(including its personnel and sub-Consultant) and any subsidiaries or
entities controlled by such Consultant shall not be recruited for the
relevant assignment. The duties of the Consultant depend on the
circumstances of each case, while continuity of consulting services
may be appropriate in particular situations if no conflict exist, a
Consultant cannot be recruited to carry out an assignment that, by its
nature, will result in conflict with another assignment of such
Consultant. For example, a Consultant engaged to prepare engineering
design for an infrastructure project shall not be recruited to prepare an
independent environmental assessment for the same project; similarly,
a Consultant assisting a NTDC in privatization of public assets shall
not purchase, nor advise purchasers of, such assets or a Consultant
hired to prepare terms of reference for an assignment shall not be
recruited for the assignment in question.

23. Language

The Proposal with all accompanying documents and all communications in relation to
or concerning the Selection Process shall be in English language and strictly on the
forms provided in this RFP. In case any of these Documents is in another
language, it must be accompanied by an accurate translation of the relevant
passages in English, in which case, for all purposes of interpretation of the
Proposal, the translation in English shall prevail. Any portions of Proposals that
are not in English may not be evaluated.

24. Validity of the proposal

The Proposal shall be valid for a period of 120 days after the last date of
submission, extendable further on the expiry of this period through mutual
agreement.

24. Pre-Proposal meeting and deadline for submission of proposal

Pre-Proposal meeting will be held on February 05, 2018 at 11:00 AM in Room

No. 211, WAPDA House Lahore. Proposal submission deadline is February
22, 2018.
 ANNEX-2

TERMS OF REFERENCE (TOR)

FOR
CONSULTANT
 Annexure:2 Terms of Reference

Terms of Reference

1. Background:

a. Installation of 870MW Suki Kinari, 1100MW Kohala and 640MW Mahl Hydro
Power Projects (HPPs) has been planned by Private Power Infrastructure Borad
(PPIB) under the China Pakistan Economic Corridor (CPEC) project in Northern
areas in the provinces of KPK and AJK. Suki Kinari HPP is on Kunhar River in
District Mansehra KPK, Kohala HPP on River Jehlum in District Muzaffarabad AJK
and Mahl HPP on River Jehlum in District Bagh AJK.

b. The integrated transmission interconnection scheme for evacuation of power from

these hydro power plants has been prepared on the basis of Interconnection Study.
The scope of integrated transmission interconnection scheme is as follows:

1- 500kV Double Circuit Transmission Lines

i. Suki Kinari HPP – Maira Switching Station (200km)
ii. Maira Switching Station – Islamabad West G/S (140km)
iii. Maira Switching Station – Karot HPP (20km)
iv. Maira Switching Station – Lahore North G/S (235km)
v. In/Out of Maira-Suki Kinari S/C T/L at Kohala HPP (01km)
vi. In/Out of Neelum Jehlum-Gujranwala S/C T/L at Kohala HPP (01km)
vii. In/Out of Maira-Suki Kinari S/C T/L at Mahl HPP (50km)
viii. In/Out of Maira-Suki Kinari S/C T/L at Azad Pattan HPP (50km)

c. No feasibility studies have been conducted for the transmission lines. However, the
topography of the project area is dominated by high mountains, varying in elevation
from 1,000 to 3,200 m.a.s.l. which entails geological/environmental hazards of active
fault and earthquake shaking, landslides (rock and/or soil), rock falls, river scouring
and flooding, etc.

2. Objective:

The prime objective of the proposed Consulting Services is to support NTDC (the
client) in project preparation studies and construction supervision of proposed
transmission lines for evacuation of power from 3 Hydro Power plants. The
consultancy services shall aim to achieve technically viable, optimal, and cost effective
transmission line design, route, and construction plan including safeguards studies for
the challenging area which envisages and counters the multifarious issues posed by the
difficult and inaccessible terrain, high altitude, environment hazards, harsh weather, etc.

These works will be carried out according to international standards & good
engineering practices which will form the basis for project appraisal by the
client/Government or international body.

2-1 3HPPs IN AJ&K AND KPK Transmission Line

 Annexure:2 Terms of Reference

3. Scope of Consultancy Services.

The consulting services are divided into following two assignments.

Assignment-A: It covers review of existing data, detailed survey & routing, validation
of conductor selection, finalization of design criteria, design of suitable
tower family including fabrication & load testing of prototypes,
preparation of specifications, preparation of bidding documents and
support of the client during tendering. This assignment will be
completed in 18 months.

Assignment-B: It covers Design Review, construction supervision and contract

management during Procurement and Construction. This assignment
will be completed in 48 months including 12 months of defect liability
period.

The Commencement of Consultancy Services for Assignment-B will be contingent

upon satisfactory performance by the Consultant during Assignment-A and
NTDC’s approval to proceed with the Assignment-B.

Detailed scope of each Assignment is given below:

Assignment A: Engineering Design and Tendering.

Activities of Assignment-A will be for interconnection scheme comprising following

500kV double circuit transmission line:
i. Suki Kinari HPP – Maira Switching Station (200km)
ii. Maira Switching Station – Islamabad West G/S (140km)
iii. Maira Switching Station – Karot HPP (20km)
iv. Maira Switching Station – Lahore North G/S (235km)
v. In/Out of Maira-Suki Kinari S/C T/L at Kohala HPP (01km)
vi. In/Out of Maira-Suki Kinari S/C T/L at Mahl HPP (50km)
vii. In/Out of Maira-Suki Kinari S/C T/L at Azad Pattan HPP (50km)

The Assignment A will consist of, but not be limited to, the following:
 Task A1: Review of existing information and data
 Task A2: Transmission line Route Alignment and Detailed Survey
 Task A3: Validation of Conductor Selection
 Task A4: Preparation of Engineering Design
 Task A5: Preparation of Tender Documents
 Task A6: Tendering and Contracting
 Task A7: Technical Training
Task A1: Review of Existing Information and Data

The Consultant will review all of the existing information, data, reports, maps, studies

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conducted so far for evacuation of power from 3 hydro power plants (HPPs) and make
use of physical data of the site and available information, data, literature regarding
transmission line projects carried out in similar terrain, altitude and weather conditions
worldwide in performance of the Consulting Services.

Task A2: Transmission line Route Alignment and Detailed Survey

The Consultant would carry out route alignment, geotechnical assessment, estimation
of BOQ including foundation design and tower protection (including special foundation
viz. pile foundation requirements) for one selected route among the two alternative
route alignments. Functional requirements for survey are attached as Annex ‘I’. This
task inter-alia shall include but not limited to the following:

(i) Route alignment for each transmission line.

(ii) Route alignment task inter-alia will include but not limited to the following:

(a) Identification of two alternative route alignments and selection of

optimized route alignment from among the two alignments. This shall be
done through walk over survey, using low resolution satellite imageries
and Survey of Pakistan maps for both two alternative route alignments.
(b) Detailed Survey using GPS, DGPS, Total Stations, long range scanners &
Digital theodolites of reasonable accuracies.
(c) Digital terrain modeling of line route up to 8 km on both sides of the route
alignment using high resolution satellite imageries for finalized route
alignment.
(d) Digitized contouring, plan & profile drawings along with construction
structure lists for final route alignment.
(e) Associated field verifications.

(iii) Preparation of survey reports including estimation of Bill of Quantities (BOQ),

identification and explanation of route constraints, and infrastructure details
available en-route and required to be created for construction/execution of the
Project.
Task A3: Validation of Conductor Selection

ACSR Bunting Conductor has been proposed for these transmission lines. The
consultant shall review suitability of selected conductor and propose alternates if
required.

The selection of conductor is one of the major factors in optimization of

design/economy of the transmission line. The Conductor selection study shall take into
consideration a defined set of criterion e.g. project load, line voltage, line length, power
factor, load factor, system loss factor, generation reserve factors, corona/noise

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performance, EMF performance, ice loading and galloping conductor performance,

Spacer/vibration damper or spacer-damper requirements, sag-tension of conductor vis-
à-vis tower cost for designed spans along with overall transmission line cost per km,
etc. The techno-economic comparison shall be carried out for a range of conductors
(i.e. different size of conductors & number in bundles) that are likely to satisfy the
minimum criterion.

An outline for conductor optimization study is proposed as below:

 Define the main evaluation parameters and criteria;
 Determine the minimum conductor size based on meteorological (ice/wind)
loading, mechanical requirements, electrical performance and thermal capacity
(to be determine in accordance with IEEE std 738 & CIGRE Technical Brochure
299.
 Develop a range of conductor of increasing size starting from the minimum;
 Evaluate the transmission line capital cost and annual cost of losses at the
design loading level for each conductor considered;
 Combine the transmission line capital cost and the capital equivalent of the
annual cost of losses to give the total economic cost of the line for each
conductor by using present worth of revenue required method (PWRR);
 Select the minimum cost alternative as the optimum conductor size.

Task A4: Preparation of Engineering Design

This assignment is likely to consist, but not limited, to the following sub-tasks for the
selected one route of each 500kV double circuit T/Line:

 Sub-Task A4.1: Collection of Data and Investigations

 Sub-Task A4.2: Design Criteria
 Sub-Task A4.3: Insulation Coordination Study
 Sub-Task A4.4: Design of suitable tower family including fabrication and load
testing of Prototypes.
 Sub-Task A4.5: Preparation of Project Specifications
 Sub-Task A4.6: Project Implementation Planning and Procurement Packaging.
 Sub-Task A4.7: Preparation of BOQ and Costing
 Sub-Task A4.8: Environmental Assessment, Management Plan, EIAs etc.
 Sub-Task A4.9: Social Impact Assessment and Beneficiary Participation
Aspects and Preparation of Resettlement Action Plan

Sub-Task A4.1: Collection of Data and Investigations

The Consultant shall collect and analyze weather/climate data and estimate weather
loading factors for design of transmission line. Based on metrological data, altitude &
terrain; the Consultant shall determine various loading zones/develop maps along the
transmission line route which shall pass through terrain with varying elevation and
climatic conditions, to optimize design of various transmission line
elements/components.

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The Consultants shall indicate the need for further investigations and surveys at this
stage of the studies in order to be able to fully establish the engineering design of the
project. The Consultants shall be responsible for all surveys and investigations
required to prepare the engineering design.

The Consultants would be responsible for all investigation required for the
Assignment-A. These investigations should be mentioned in the methodology as well
as in the financial proposals.

Sub-Task A4.2: Design Criteria

The Consultant shall perform necessary engineering & design work to meet the
objective/scope of the Project. The Consultant’s design shall include but will not be
limited to providing: a) design criteria, calculations, drawings, specifications for steel
towers, conductor, Extra High Strength (EHS) shield wire, optical ground wire
(OPGW), dampers, disc insulators, etc., including accessories and associated
hardware/equipment and grounding materials; b) foundation design; c) construction
and installation methods; and d) other documentation necessary to complete the
Consulting Services. Functional requirements for transmission line design are
attached as Annex ‘II’ as a guideline. This task inter-alia shall include but not limited
to Selection of design parameters/criteria for the transmission line and preparation of
design document as per IEEE Standard 1724: Guide for the Preparation of a
Transmission Line Design Criteria Document. The Consultant shall perform and
document necessary investigations, studies, design simulation, etc., to support the
selection of design parameters/criteria.

Sub-Task A4.3: Insulation Coordination Study

The consultant shall carry out insulation coordination study to determine basic
electrical stresses and clearances.

The selection of the parameters defining tower geometry such as tower height, strike
distance, phase spacing and shielding angle should be based on the specified degree
of reliability vis-a-vis the over voltages/stresses which can appear on the system
under anticipated environmental/climatic conditions. These parameters and their basis
shall be clearly defined/documented and shown to meet the system reliability criteria
under the most unfavorable conditions.

The type of insulator string i.e. V-string vs I-string shall be determined considering
the reliability requirements and economy of structure/Transmission line.

The shielding requirements (number of shield wires, shielding angle) shall be

determined while taking into consideration, inter alia, the terrain, isokeraunic level,
altitude, etc.;

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Sub-Task A4.4: Design of suitable tower family including fabrication and load
testing of Prototypes.

The Consultant will design suitable families of towers based on final design criteria
and terrain of transmission line routes. Tower design would include, but not be
limited to, development of loading trees as per ASCE/IEC standards, developments of
tower models in PLS-Tower or other suitable software, preparation of fabrication
drawings, fabrication and load testing of prototypes as per NTDC specifications.

Sub-Task A4.5: Preparation of Project Specifications

The consultant shall develop technical specifications and engineering drawings for
transmission line material and works i.e. civil works, erection, stringing, testing &
commissioning of transmission line. The consultant would ensure that the
specifications are comprehensive in every respect and all requirements of design
criteria are covered and satisfied by the specifications.

For design & specifications of transmission line components, the consultant would
follow the standards and instructions given in “Annex-II: Functional requirements for
transmission line design.” Insulator design expert would carry out necessary field
studies to determine appropriate insulator design for this project. Hardware design
expert would carry out necessary studies to develop appropriate hardware design for
this project. Similarly, damping system design expert would carry out necessary field
and desk studies to develop an effective damping system for this project.

The consultant would carry out technical analysis to determine and demonstrate that
the specifications are synchronous with the design criteria document.

Sub-Task A4.6: Project Implementation Planning and Procurement Packaging

The Consultant shall prepare a critical path schedule for the Project, starting with the
tendering and contracting for International Competitive Bidding (ICB) and the
construction period up to final completion, using appropriate project scheduling
software. At a minimum, the schedule shall:

(i) demonstrate the sequence and interdependency of all work and identify
activity durations and resources;
(ii) identify all key permitting, environmental commitments and assurances, and
construction activity limitation including time for the submission, review and
acceptance of submittals;
(iii) identify all critical and significant material or equipment deliveries; and
(iv) illustrate available float for all major schedule activities, etc., considering
weather conditions.

The schedule shall be used as basis for the calculation of interest during construction
and monitoring construction activities.

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Considering the availability and performance of the contractors, and the construction
industry as a whole, size and nature of works based on the detailed designs, and
available technology, propose suitable construction scenarios for the project. In the
context, identify packages of works which are to be implemented on the basis of
International Competitive Bidding (ICB), National Competitive Bidding (NCB) or
through other appropriate methods.

For each type of package identified above outline the basis for engineering,
supervision and administration arrangements including implementation arrangements
Environment Management Plan (EMP) and Resettlement Action Plan (RAP) etc.

Prepare a workable and cost effective overall implementation plan and plans for each
component of the project as well as operation plan for the project consulting services
for supervision and administration, and monitoring and evaluation of the project
impact; civil works; equipment/plant, vehicles and other goods required for the
project implementation.

Implementation plan inter alia should indicate the activity-wise phasing of

construction. Quantitative information on the phasing of material and labor
requirements during construction should be specified. The physical specifications of
phasing given in this plan should be co-related with the capital cost requirements and
cash flow. To the extent possible the plan should indicate the targeted levels for
pouring of concrete and erection of equipment structures per month. Steps that could
be taken to reduce the period of construction should also be indicated. Identify the
critical factors that could affect construction/implementation of the project and
develop a detailed management plan and recouping strategies for such factors.

Propose project implementation arrangements including institutional structure clearly

defining the role of the Client, and its various entities, Ministry of Energy, Water,
Finance, Planning, Potential need for a special Project Management Unit (PMU),
field officers, contractors, and supervisory engineers. Layout and appropriate work
flow using the proposed institutional setup such as technical approvals, approvals for
technical design, approval for changes in technical designs during construction, for
effective implementation, measurements and verification of works undertaken,
payment procedure, flow of funds, etc. Also prepare a staffing plan for the PMU and
other staff required for the project implementation;

Sub-Task A4.7: Preparation of BOQ and Costing

Based on the identified requirements of the various project components, the

Consultant shall prepare a detailed BOQ for the project including plant, civil works,
installation services, security services, vehicles, computers and softwares to be
provided to NTDC for its capacity building etc.

The Consultant shall prepare a detailed cost estimate for each stage separately
including: mobilization, infrastructure, surveys, investigations, civil works,

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Equipment & Plant (manufacturing/purchase, transport, erection, installation, testing,

commissioning, etc.), environmental, land acquisition and resettlement (if any), taxes,
import duties, administration and legal costs, engineering and supervision,
insurance's, physical contingencies, price contingencies, etc.

The construction costs shall be determined on the basis of a quantity survey and
adopting unit costs calculated by using material, equipment and labor costs valid for
the project region. The cost figures established in this manner shall be broken down
into local and foreign costs. The capability of the local industry to carry out civil
works, installation portions of the project shall be investigated in order to arrive at a
realistic estimate of the local component.

The major assumptions forming the basis of the cost estimates should be listed in the
text along with presentation in the relevant format. The major item wise details of
cost estimates should be given. It is desirable that following information should also
be presented in the text:
a. Reference price level of estimates;
b. Currencies and exchange rates and their reference period ;
c. Level of contingencies;
d. The level of inventories of materials, spares, etc.;
e. Scaling factors used for scaling up/down cost of any major equipment/item;
f. Status of engineering and design on the basis of which the estimates have been
framed;
g. Rates and quantities of items on the basis of value analysis;
h. Debt equity ratio and interest rates; and
i. Customs duty, excise duty, and sales tax, etc.

The cost on account of social and environmental safeguards, including

implementation of the proposed environmental and social management plans etc.,
should be shown in the capital cost estimates as a separate item.

Sub-Task A4.8: Environmental Assessment, Management Plan, EIA etc.

i) The Consultant will carry out the site specific Environmental Impact
Assessments (EIAs) as required under the Pakistani Laws. The project is to be
implemented following Pakistani Environmental Regulations and guidelines of
other international financial institutions. Therefore, the Consultant will be
responsible for preparing and updating these documents as needed to meet such
requirements for environmental assessment of the Project as well as cumulative
environmental impacts of the Project and development programs in the area. The
details for this task are provided in Annex-III

ii) The Consultant will gather necessary data and information, and prepare all the
environment related documents for all works to be implemented under the
Project that may be necessary for getting location, construction, and other

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permits for constructing works, and carrying out activities for obtaining
financing from international financial institutions.

iii) The Consultant will prepare EMP for any adverse impact of the construction
activities, and operation of the Project may have on the environment. The EMP
will consist of mitigation measures, monitoring program and institutional
development/strengthening program for implementation of the EMP. Prepare
cost estimates for implementation of the EMP, scope of work, terms of reference,
and a plan of how various mitigating measures will be implemented either
through modification of construction contracts for project facilities, or through
additional works for which the Consultants will prepare designs, or through
technical assistance and training which the Consultant will carry out for
operation of the project facilities.

Sub-Task A4.9: Social Impact Assessment and Beneficiary Participation Aspects

and Preparation of Resettlement Action Plan

The Consultant will carry out a social assessment as needed by the GOP and other
international financial institutions for various project activities/works. Based on
findings of the social assessment, if land or property is to be acquired permanently or
temporarily and/or people are affected in a significant way, the Consultant will
determine, on the recommendations of the Social Assessment, the mitigation
approach and planning instruments necessary before GOP’s appraisal of the Project.
These possible instruments include Social Impact Management Framework,
Resettlement Policy Framework, and RAP. These instruments need to be developed
according to the timeframe and arrangements of the project. For the works to be
included in the first year’s contract for which basic designs would be prepared, a full
RAP would be necessary. In this context major activities to be carried out are given in
Annex-III.

Task A5: Preparation of Tender Documents

The preparation of the Tender Documents will begin after the acceptance of the Design
Report and the instruction of the client to continue the services.

The following parts of the tender documents shall be prepared by the Consultants for
each lot separately:

 General conditions of contract

 Special conditions of contract
 Bid and Appendices
 Special provisions
 Specifications
 Bills of Quantities and equipment lists

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 Drawings

The Consultant shall particularly: a) Prepare, review or revise to a high professional

standard the technical specifications of the Project, ensuring that they are in line with
the Client’s rules and permit submission of clear, complete and competitive tenders; b)
Ensure that the environmental performance criteria, as set out by the environmental
assessments are met by the specifications;

Assist the Client in following the procedures for international tendering (including pre-
qualification, if required);

Task A6: Tendering and Contracting

The Consultant will provide as and when required basic professional services to assist
the Client in tendering for the project, the evaluation of offers and the award of
contracts. This comprises, but is not limited to:

i. Assist the Client in setting up the logistics for the tender process and in any pre-
tendering meeting;
ii. Assist the Client in any clarifications requested by the prospective
bidder/suppliers (drafting replies to written requests for additional information);
iii. Advise the Client during tender evaluation and assist in the preparation of
tender evaluation reports, and make recommendations concerning the overall
technical adequacy and reasonableness of the proposed contract price;
iv. Provide professional services as required to review the winning tenderer's
drawings and detailed designs for compliance with all specified contract
requirements and technical specifications, industry standards and good
engineering practise and
v. Assist the Client in the preparation of contract documents, the contract
negotiations with the winning tenderer and the award of the Contracts.

The consultants will provide the above services during tendering and contracting stage.

Employer reserve the right to stop the implementation of the project after the evaluation
of the offers of the contractors.

Task A7: Technical Training

The Consultant will also provide technical assistance and training to at least six
personnel of the Client. The Consultant shall develop a comprehensive training
program that enables the Client’s engineers (trainees) to perform the Design &
engineering services for similar projects of the Client in future. At minimum the
training program should cover:

i. Preparation of basic design of T/line as per task A4 according to international

standards.

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ii. Training for using the softwares employed by the consultant for the Project to
enable the Client to verify the results of the computer aided design software.

iii. Preparation of profile and plan using PLS- CADD and Tower model using
PLS- Tower.

iv. Computation of transverse, longitudinal and vertical wind loads for various
loading cases and development of loading trees.

v. Complete description of GPS equipment regarding the use of it for the GPS
Survey work and getting the GIS Co-ordinates to and from the PC.

vi. Integrating the GIS Co-ordinates in the GIS Software.

vii. Training for collecting co-ordinates using GPS receiver methodology used by
the surveyor for collecting co-ordinates. The training shall also cover database
creation, modification & addition in database, using software, digitization of
map, upload & download techniques & all other relevant features of software.

viii. Satellite Image Processing and Digital Terrain Modeling.

ix. Preparation of Project cost estimate and implementation plan.

x. Any other training relevant to the scope of work of the Project.

Based on the training program developed and agreed with the Client, the training shall
be arranged at the works of the Consultant/Client, the project sites or any other
appropriate location/ training institute, etc.

Assignment-B: Design Review, Construction Supervision & Contract

Management

The tasks and activities in Assignment-B shall include, but not be limited to, the
following for only 500 kV double circuit Transmission Line Suki Kinari HPP –
Maira Switching Station (200km):

 Task B1: Design Review

 Task B2: Contracts Management
 Task B3: Construction Supervision
 Task B4: Support in implementation of EMP and RAP.

Task B1: Design Review

The assignment is likely to consist of, but not limited to, the following tasks:

 Sub-Task B1.1: Review and Approval of Contractor’s Design.

 Sub-Task B1.2: As Built Drawings.

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 Sub-Task B1.3: Punch List.

Sub-Task B1.1: Review and Approval of Contractor’s Design

The Consultant shall review and approve the Turnkey Contractor’s basic and detailed
design and drawings, technical data/schedules, line routes, plan and profile drawings,
construction methodologies and procedures, design of tower foundation &
protections, sag & tension charts, equipment and material specifications/ drawings,
operation and maintenance manuals, as built data & drawings, etc., covering all the
aspects of the construction/installation & commissioning of transmission line to
ensure conformance with applicable codes, standards, manuals, work requirements
and provisions of the contract.

If the Consultant is not satisfied with the design proposed by the contractor(s), may
recommend changes necessary to meet the project overall requirements.

Sub-Task B1.2: As Built Drawings

The Consultants will review, comment and finally approve the drawings, which
include revisions made during the construction. These drawings will be prepared by
Contractor upon completion of the project. The As-built documents will include the
following.

 As-built route alignment, profile & plan table drawings, structure list of
transmission lines prepared and revised by the contractor.

 As-built drawings for tower foundations and protective structures.

The As-built drawings and documents shall be prepared in four set of hard and soft
copies, three of them to be handed over to the Client, and another one for the
Consultants files. The Consultant will store one complete set of the as-built drawings
and documents as a hard copy and a softcopy in a safe manner in his files.

Sub-Task B1.3: Punch List

Towards the end of the construction and installation of transmission line the
Consultant will prepare a punch list recording all works and installations which may
require completion or remedial measures for incorrect execution/defects, and will
monitor the completion of all incomplete or defect works and installations to ensure
that a fully completed project of high quality is achieved.

Task B2: Contracts Management

The assignment is likely to consist, but not limited to the, following tasks:

 Sub-Task B2.1: Monitoring of Project Progress

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 Sub-Task B2.2: Quality Assurance

 Sub-Task B2.3: Monitoring of Project Budgets
 Sub-Task B2.4: Development of a Financial Management System.
 Sub-Task B2.5: Project Coordination and Communication
 Sub-Task B2.6: Review and Reporting
Sub-Task B2.1: Monitoring of Project Progress

The Consultant will assist the Client in the preparation of the reports required for the
reporting to PPIB/GOP, insofar as they are directly linked to progress in
implementing and in administrating the Project. Upon request, the Consultant will
provide those parts of the report to a Panel of Experts (PoE), which is relevant for the
assessment of technical issues and monitoring of progress in project implementation.

The Consultants will prepare and update the procurement, implementation, delivery
and disbursement schedules for the Contractors employed on site, to be used as basis
for reporting on the progress of project implementation;

The Consultants will prepare appropriate progress reports and cost reports.

Sub-Task B2.2: Quality Assurance

The Contractors will establish systems of Quality Monitoring (QM), Control (QC)
and Assurance (QA). The Consultant will check the implementation and performance
of these QM, QC and QA procedures and realize quarterly QM/QA audits of the
Contractor. Audit reports will be prepared and submitted to Clients for information
and approval.

At the start of the supervision services the Consultant will prepare a Project Manual
in accordance with ISO 9000 in order to establish an efficient Quality Management
System for this Project. This manual will be binding to all parties involved with the
execution of the project.

Sub-Task B2.3: Monitoring of Project Budgets

The Consultant will maintain a computerized cost control system within the Project
Management System (PMS) for budget monitoring and cash flow forecasting. The
system will be linked with the MS PROJECT CPM network to provide information
on project costs for the periodic reports required by Client.

Payments to be made to the Contractor will either be on the basis of monthly

invoicing for the construction works and will be linked to relevant milestones for
delivery of plants or a combination of various construction/installation activities.

Sub-Task B2.4: Development of a Financial Management System

The Consultants will assess the financial management capacity of the institutions

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proposed for implementation of the project. Develop a computerized project and

financial management system which is appropriate for the size and scope of the
project. The computerized project financial management system should be capable of
generating periodic progress reports required for project management. The Financial
Management System would be documented in a Project Financial Management
Manual which would include the following: (a) flow of funds process; (b) accounting
system including internal controls; (c) financial and accounting policies; (d) planning
and budgeting system; (e) financial forecasting system; (f) procurement and control
of administration monitoring system; (g) financial reporting (quarterly reports and
annual financial statements); (h) auditing arrangements; and (i) Organization,
staffing, training, and technical support for financial management.

Sub-Task B2.5: Project Coordination and Communication

The Consultant will establish and coordinate communication between the various
entities involved in the Project as there are:

 Employer/Owner
 Consultants head office
 Consultant’s supervision team
 Consultants EMP and RAP team
 Contractors
 Government Authorities

The Consultant will be in charge of the coordination of all communication of the

project team, i.e. defining the responsibilities of each project unit. A database
comprising the contact data, such as telephone numbers, e-mail addresses, fax
numbers etc. of each project party and their concurring key personnel will be
established, regularly updated and made available to all project parties.

The Consultant will organize and document regular project meetings with all
involved parties in order to assure a good working communication between the
project parties and to assure that everyone works based on the latest information. The
Consultant will prepare respective Minutes of Meeting of all meetings and subsequent
agendas which will be distributed to the parties involved. All protocols, Minutes of
Meetings, agendas and so on will be filed according to the filing system introduced
through the Quality Management System.

Sub-Task B2.6: Review and Reporting

At the start and during the course of construction, the Contractor will have to submit
details working methods, equipment, plant and temporary works design details in
shop drawing before the start of construction / installation of the relevant part of the
works. These revised methods and equipment/plant will be checked for conformance
with the design concepts, the technical specifications and applicable national and
international standards to ensure quality and safe working methods. The Consultant
will check the Contractor operations against the approved revised method statements.

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Task B3: Construction Supervision

The assignment is likely to consist of, but not limited to, the following sub-tasks:
 Sub-Task B3.1: Mobilization of Contractors
 Sub-Task B3.2: Site Instructions and Co-ordination with the Contractor
 Sub-Task B3.3: Supervision of the Construction/Installation Work
 Sub-Task B3.4: Workshop Inspection and Acceptance
 Sub-Task B3.5: Testing & Commissioning
 Sub-Task B3.6: Transmission Line Operation & Maintenance
 Sub-Task B3.7: Know-How Transfer and Training
 Sub-Task B3.8: Environmental and Safety Issues

The Consultants will be responsible for construction supervision of all contracts. They
will be designated as the Engineer in the civil works, goods, plants, and other
equipment supply and installation works, and will be responsible for inspection and
supervision of the construction works, installation of equipment, and testing of
construction material, in order to ensure that the works are implemented and goods
supplied in accordance with the deigns, specifications, and terms, and conditions of the
relevant contracts and standards. As mentioned above, the Consultants shall ensure that
procurement of plant, services, civil works, and installation are in accordance with
Client’s Polices and guidelines; and the contracts are signed and managed properly
including any changes or variation orders during implementation.

Sub-Task B3.1: Mobilization of Contractors

The Consultant will provide highly qualified and experienced staff for the supervision
of the construction activities, which will be responsible for:

 Implementing all the contract and inspection procedures to ensure that the
design, specifications, drawings, and general contractual requirements are
being met.
 Notifying the Contractor when he is failing in his obligations, and agreeing on
necessary remedies.
 Maintaining adequate records.
 Quality control & assurance site testing.
 Checking the setting out of the work.
 Checking and approving the Contractor's work schedule.
 Checking and approving the Contractor’s construction material.
 Checking that the Contractor is providing sufficient qualified personnel and
adequate construction equipment.
 Verification of the work performed and supply delivered to the sites.

Sub-Task B3.2: Site Instructions and Co-ordination with the Contractor

The Consultant will hold regular site and co-ordination meetings with the Contractor,

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to review the progress of the works, identify possible difficulties in the construction
procedures and to discuss and agree the necessary remedial measures. The Consultant
will establish, together with the Contractor, the necessary priorities at site and keep
records of the issues discussed in the meetings, and informing the Client on any
action to be taken.

Depending on the situation, the Consultant will issue either written or verbal site
instructions. Verbal site instructions will be given, whenever quick decisions are
required in order not to delay the ongoing works, to prevent ongoing works from
being performed incorrectly or in an unsafe manner. This may particularly be the case
during excavation and support works in critical ground conditions, concreting works
and equipment erection and embedment works. Verbal site instructions will always
require a written confirmation afterwards.

The Consultant will discuss and agree with the Contractor on the modus of
provisional measurements and estimates for the Contractor’s monthly invoicing, with
the aim to shorten the time for invoice checking and to avoid overpayments.
However, exact figures will be established for the final measurements.

Sub-Task B3.3: Supervision of the Construction/Installation Work

The Consultant shall supervise the construction of the transmission line and shall
make a diligent effort to ensure the expeditious and economical construction thereof
in accordance with the Plans and Specifications and the terms of the contract or
contracts and ensure that all specified environmental criteria are followed. The
Consultant shall carefully inspect all materials and equipment/plants prior to their
incorporation in the Project and shall promptly reject those not in compliance with the
Specifications. The Consultant shall also supervise and inspect the incorporation of
the materials in the Project and the workmanship with which such materials are
incorporated. The Consultant, as representative of the Employer/Client, shall have
sole responsibility for requiring the Contractor to perform the
Construction/installation work in accordance with its terms and the Plans and
Specifications; and, in performing the duties incident to such responsibility, the
Consultant shall issue to the Contractor such directives and impose such restrictions
as may be required to obtain reasonable and proper compliance by the Contractor
with the terms of the Construction Contract and the Plans and Specifications, in
construction of the transmission line.

The Consultant shall maintain at the site of the Project during the entire period of
construction a competent resident Consultant with full authority to act for the
Consultant, unless specifically directed otherwise by the Employer/Client in writing.
When necessary to assure adequate inspection, one or more competent inspectors
shall also be maintained when construction/installation or corrective work is being
performed. The Consultant shall report, in writing, defects in workmanship or
materials to the Contractor and the Employer/Client and shall instruct the Contractor
to correct such defects immediately, in accordance with the terms of the Construction

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Contract. A resident Consultant shall be present during the final inspection of

completed construction.

Sub-Task B3.4: Workshop Inspection and Acceptance

As far as practicable, quality of materials, workmanship and performance of the

major items of the work and equipment to be furnished under the Contract shall be
inspected at the places of manufacture. The Consultant will carry out the joint
inspections with the Client in the Contractor workshops, assigning experts for these
services who are conversant with the job and cognizant in the relevant codes and
standards as well as acquainted with international practices for testing. The
compliance of the materials, workmanship and erection methods with the
specifications will be checked and any deviations will be recorded. Decisions will be
made in co-ordination with the Client whether to accept or reject the deviations.

In addition to the quality and production tests, shop assembly work and tests shall be
made to check measurements, fittings and functioning. As far as possible, equipment
to be furnished shall be shop assembled to a status sufficient to prove that the design
and workmanship have been executed in accordance with the specifications, that the
delivery is complete, and that no work remains to be done at site which reasonably
can or should be done in the shop. Where applicable, each item of the equipment shall
be assembled completely prior to shipment.

Before shipment, tests will be performed by the Contractors as may be required to

demonstrate the adequacy of the equipment and its component parts to the satisfaction
of the specifications. All tests will be simulated to normal operating conditions. Tests
at the manufacturers shop will be performed in accordance with the requirements of
the specifications and approved test procedure. The Consultant will witness
inspections and tests at the manufacturer’s shops on major equipment. He will
prepare the respective Inspection Certificates and Inspection Reports for above
activities.

Sub-Task B3.5: Testing & Commissioning.

The Consultant will assist the Client in monitoring and reviewing testing &
commissioning and taking over of Transmission line upon completion. This shall
include the inspection of civil works, proper installation of plant and recommendation
to the Client for issuance or not of the acceptance certificate.

The Consultant will further review test and initial operation procedures and
recommend acceptance of or changes to them. The Consultant will particularly
witness tests (electrical, mechanical, instrumentation and civil works, if applicable) of
contractors to verify that components and systems are ready for initial operation;
provide assistance to the Client personnel in the initial operation and maintain close
contact with the contractors' personnel to resolve problems which may arise during
initial operation; review the training programme and plant operation manuals,

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prepared by the contractors in English, for adequacy; witness and review performance
testing to all equipment and systems in order to verify test results.

The Consultant will assist the Client in performing final inspection and testing of
facilities and in determining final acceptability of them, and provide the same
assistance with regard to the civil works, as far as applicable.

Sub-Task B3.6: Transmission Line Operation & Maintenance.

The Consultant will recommend to the Client the procedure to ensure a satisfactory
management and operation of the project during the entire life time. Advise the Client
on the staffing pattern and organisation of the transmission line operation &
maintenance team.

The Consultant will advise the Client to establish maintenance, repair works and
operation procedures to ensure the safe and reliable operation of the transmission line
during its life time, including the setting-up of maintenance services. The Consultant
will advise the Client on any additional training programme for the Client’s staff
which are necessary to ensure successful operation of the transmission line and
outline those requirements (i.e. prepare terms of reference).

Sub-Task B3.7: Know-How Transfer and Training

The Consultant will assist the Client in establishing suitable procedures and in the
capacity building for contract management, monitoring and administration, including
monitoring of costs, accounting and certification of contractors' invoices and
statements; detailed engineering activities; environmental management procedures;
quality assurance and effective communication lines between the Client and the
contractors operating on site.

The Consultant will provide and/or recommend training to this effect. A training
program for the on-the-job training will be established for the Client personnel
integrated in the construction management team.

Sub-Task B3.8: Environmental and Safety Issues

The Consultant will make sure that appropriate measures are taken to ensure adequate
health, safety and environmental standards during construction and commissioning and
will monitor the compliance of all construction activities with the EMP and RAP.
Furthermore the Consultant shall elaborate the detailed and final EMP for the operation
stage of the project and shall prepare and submit the respective report.

Task B4: Support in Implementation of EMP and RAP

The Consultants would provide support in the implementation of the EMP. The EMP
activities would be incorporated in the main construction contracts to the extent

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possible. The EMP activities which cannot be included in the main construction
contract would be implemented through additional construction contracts, management,
institutional, or technical assistance. The Consultants would carry out the designs of
such program and help, monitor and supervise their implementation.
Provide support in implementation of RAP activities during the project implementation,
including support to purchase of properties, for that purpose, preparation of
documentation to help in negotiations with the beneficiaries, in obtaining of local
permits, etc. This may also include identification of alternative sites for resettling
people and related assets and cultural properties, development of the sites for
resettlement, including planning, infrastructure, utilities, and replacement houses etc.

The Consultants will write Terms of Reference (TORs) for any additional work that
have to be carried out under the project for which additional services will be required
and identified during project implementation.

4. Completion Period

Assignment-A will be completed in 24 months. Assignment-B will be completed in 48

months including Defect Liability Period of 12 months after issuance of taking over
certificate and completion of work by the Contractors.
5. Implementation Arrangements

The Consultant will work closely with office of Chief Engineer T/L Design NTDC,
Relevant PMU and coordinate with other relevant units of NTDC, local administration
and relevant ministries and agencies. The Consultant’s team leader will be the principal
contact and will be expected to be readily available during the assignment period. The
Consultant will be responsible for all aspects of performance of services set forth in the
TORs. The Client will be responsible for providing the existing data and information
and supporting arrangement for the necessary field investigations

After the review of feasibility study/inception stage the Consultants shall prepare a
detailed schedule and task-flow diagram, which depicts the interrelationship of various
tasks in the assignment which lead to the completion works and mechanism of
coordination with the client and other related entities. This will be kept updated
throughout the Project duration.

5.1 Method Statements:

Prior to commencing any section of the work, the Consultant shall submit method
statement in accordance with the requirement of the Consulting Services. When
requested by the Client, the Consultant shall provide additional method statements
related to specific item of work.

5.2 Progress Meetings:

The Consultant shall hold periodic progress meetings with the Client, at a minimum

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of monthly and following receipt of the Client comments on the submission of the
Consultant. Additional meetings shall be scheduled as required by the Consultant’s
design. The intent of these meetings will be for the Client to provide input and to
discuss options for addressing the Client comments. The Consultant shall fully
cooperate with the Client in scheduling and attending such meetings as requested by
the Client. These meetings shall be held in Lahore. The Client will be responsible to
take meeting minutes during each of these meetings. Minutes will be distributed to
participants for review and comment.

5.3 Monthly Progress Reports:

The Consultant shall furnish the Client with a written Monthly Progress Report that
summarizes all aspects of the completed month and cumulative work progress. The
objectives of the Monthly Progress Report are to:

(i) Provide a reliable and readily accessible summary record of the project
activities and progress during the just completed month.
(ii) Provide a detailed description of all work actually completed to date and
revision to the project schedule required, which shall reflect changes in the
critical path since the date of the last revision.
(iii) Identify issues and problems requiring action by the Client or Consultant,
including issues of conflicting priorities.
(iv) Provide a forecast of the work to be accomplished in the next month.
(v) Provide information to help substantiate Consultant’s pay request.

5.4 Submittal Protocol:

No later than thirty (30) days after the Contract Date, the Consultant shall submit a
submittal protocol for the Consulting Services. The submittal protocol shall identify
the submittal packages to be prepared by the Consultant, including a detailed listing
of the content, the expected dates of the submittals, number of copies, and
distribution of the submittals by the Consultant based on distribution information
provided by the Client. The submittal protocol shall include the time allowed for the
Client’s review, which at a minimum shall be twenty (20) days. For large or
complex submittals, the Client may require a submittal review period longer and the
Consultant shall coordinate with the Client inclusion of these review periods in the
submittal protocol. The submittal protocol shall avoid the simultaneous submittal of
a large number of submittals for the concurrent Client review.

5.5 Consultant’s Obligations:

The Consultant shall provide submittals for review consistent with the submittal
dates. The Consultant shall acknowledge that the Client’s review will often involve
input from, or consultation with, a number of individuals. Therefore, should
submittal dates to the Client be delayed, the Consultant shall provide prompt notice
to the Client of the delay. In no case shall this notice be given less than ten (10)

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calendar days prior to the scheduled submittal date for that submittal. The
submittals shall identify any proposed change to the requirements, or the design
concept, project delivery approach, or the project schedule provided in the
consultant’s proposal, accompanied by the rationale behind the proposed change.
No changes shall be implemented without Client’s acceptance. Such acceptance
shall not, however, relieve the Consultant of any of its obligations under the
contract.

5.6 Form of Submittals:

Each submittal shall be transmitted electronically and in hard copy, unless

otherwise required by other sections of the contract, with a cover letter. Unless
otherwise specified in the contract, the Consultant shall prepare up to Four (04)
hard & soft copies of each submittal for distribution. The Consultant is responsible
for distribution of submittals to reviewers based on distribution information
provided by the Client. Electronic submittals shall be in the original file format.
The Consultant is responsible for the accuracy and completeness of the information
submitted.

The Consultant shall make submittals far enough in advance of subsequent

activities to allow time for reviews, consultations with other entities, for securing
necessary acceptance, for possible revisions and re-submittals. The Client intends to
process Consultant’s submittals as quickly as practical.

5.7 Client’s Review:

The Client will review submittals for consistency with the design concept presented
in the Consultant’s proposal. The primary purpose of the Client’s review is to
satisfy itself that the submittals generally conform to the intent of the contract. The
Client’s review shall not relieve the Consultant of the sole risk and responsibility
for all defects, errors or omissions, or of sole responsibility for meeting all
requirements of the contract. The Consultant shall not proceed with implementation
of any work affected by a submittal until review by the Client is complete and the
submittal is returned with review comments as below:

5.7.1 Approved Indicates submittal has been reviewed and appears to be in

conformance with requirements of the contract. The
Consultant may proceed.

5.7.2 Approved Indicates submittal appears to be in conformance with

as Noted requirements of the contract, with the exception of noted
corrections. The Consultant shall incorporate the corrections
noted but does not need to resubmit. The Consultant may
proceed.

5.7.3 Returned for Indicates submittal does not appear to be in conformance

Correction

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with the Contract. The Consultant shall make necessary

revisions and resubmit. The Consultant shall not proceed.

5.7.4 Rejected Indicates submittal is incomplete or insufficient information

has been provided to conduct a review. The Consultant shall
provide the missing information. The Consultant shall not
proceed.

5.7.5 Not Reviewed Indicates that the submittal is not called for by the contract
and that no action was taken by the Client. The Consultant
may proceed.

All submittals related to Engineering & Design of the project shall be reviewed by
Chief Engineer (T/L Design) NTDC, Lahore and those related to environment and
social aspects shall be reviewed by Project Management Unit (Environment)
WAPDA House, Lahore.

6. Distribution List:

The reports and documents would be distributed to the following or as instructed by the
Client:

(i) Chief Engineer (T/L Design) NTDC, WAPDA House, Lahore

(ii) Chief Engineer (P&MM) NTDC, WAPDA House, Lahore
(iii) Chief Engineer (EHV-I) NTDC, NTDC House, Lahore
(iv) Project Manager (EHV) NTDC, Islamabad
(v) Project Management Unit (Environment) WAPDA House, Lahore
(vi) Relevant Project Management Unit

7. Staff Requirements:

The Consultants are free to propose a staffing plan and skill mix necessary to meet the
objectives and scope of services. If all the required skills are not available within the
consulting firms, they are encouraged to make joint ventures with other firms. Following
is an indicative list of personnel and skills required for carrying out the Assignment-A
and Assignment-B:

Assignment-A: Review of existing data, detailed survey & routing, validation of

conductor selection, finalization of design criteria, design of suitable
tower family including fabrication & load testing of prototypes,
preparation of specifications, preparation of bidding documents and
support of the client during tendering. This assignment will be
completed in 24 months.

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The following key staff is required for this assignment.

# Staff Skills Minimum Qualification / Experience Man

Months
1 Project Manager/ He should have at least a Bachelor Degree in 24
Team Leader Electrical/Mechanical Engineering from a
recognized University. He should have specific
experience of working in senior Techno-
managerial positions on similar projects including
but not limited to designing of transmission lines
in hilly and snowy terrains. The incumbent should
have overall minimum experience of 20 years with
at least 12 years in project related activities and 10
years as Team Leader. He should be able to lead
the team of consultants and assist NTDC in timely
implementation of the project with a quality
output. In case of Masters in Electrical
Engineering, the overall experience should be 20
years with at least 10 years in Project related
activities and 6 years as Team Leader.
2 Transmission Line He should have a Bachelor Degree in 8
Design & Engineering Electrical/Mechanical Engineering from a
Expert. recognized University with 15 years overall
experience and minimum 10 years exposure to
Project related activities. He should be able to
decide/ review on the type of transmission line to
be laid in a particular area considering all technical
and economical factors etc. especially the
designing of towers depending upon insulation
zones and selection of appropriate conductor &
accessories. In case of M.Sc in relevant field the
overall experience should be 12 years with 8 years
exposure to similar activities.
3 Insulation He should have a Bachelor Degree in Electrical 3
Coordination Expert Engineering from a recognized University with 10
years overall experience and minimum 7 years
exposure to relevant activities. He should have
experience of developing models of all
transmission system components and conduct
transmission insulation coordination technical
studies relating to steady state, fast transient
(lightning) and temporary overvoltages, etc., field
strength studies for substation and overhead lines
using EPRI TLWORKSTATION or other suitable
software.

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4 Insulator Design He should have a Bachelor Degree in relevant field 3

Expert from a recognized University with 15 years overall
experience and minimum 10 years of field specific
experience including a minimum of 05 years of
work experience with a renowned design
institute/testing laboratory/manufacturer. He
should have experience of insulator design for
EHV transmission lines. In case of M.Sc in
relevant field the overall experience should be 12
years with 8 years exposure to similar activities.
5 Tower Design Expert. He should have a Bachelor Degree in 5
Electrical/Mechanical/Civil/Structural Engineering
from a recognized University with 10 years overall
experience and minimum 7 years’ experience
including a minimum of 05 years of work
experience with a renowned design institute/testing
laboratory/manufacturer. He should have
experience of designing EHV Power line towers
using PLS-Tower or other comparable tower
designing software. In case of M.Sc in relevant
field the overall experience should be 12 years
with 8 years exposure to similar activities.
6 Transmission Line He should have a Bachelor Degree in 3
hardware design Electrical/Mechanical Engineering from a
expert recognized University with 10 years overall
experience and minimum 7 years’ relevant
experience including a minimum of 05 years of
work experience with a renowned design
institute/testing laboratory/manufacturer. He
should have experience of designing transmission
line hardware and damping system for high
altitude transmission lines. In case of M.Sc in
relevant field the overall experience should be 12
years with 8 years exposure to similar activities.
7 Transmission Line He should have a Bachelor Degree in 3
damping system design Electrical/Mechanical Engineering from a
expert recognized University with 10 years overall
experience and minimum 7 years’ relevant
experience including a minimum of 05 years of
work experience with a renowned design
institute/testing laboratory/manufacturer. He
should have experience of designing damping
system for high altitude transmission lines. In case
of M.Sc in relevant field the overall experience
should be 12 years with 8 years exposure to similar
activities.

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8 Transmission Line He should have a Bachelor Degree in Electrical/ 8

survey & Mapping Civil Engineering from a recognized University
Expert. and/or an MS in degree in GIS/RS with 15 years
overall experience and minimum 10 years
exposure to Project related activities. He should
have a thorough understanding in dealing with
satellite imagery and mapping of transmission
lines using latest software & techniques and have
experience in detailed plans and profiling along
with contour markings. In case of M.Sc in relevant
field the overall experience should be 12 years
with 8 years exposure to similar activities.
9 Geotechnical Expert. He should have a Bachelor Degree in 6
Engineering/masters in geology from a
recognized University with 15 years overall
experience and minimum 10 years exposure to
Project related activities. The incumbent should
have thorough understanding of following tasks:
i. Snow avalanche assessment & protection
ii. Snow creep assessment & protection
iii. Earth movement assessment & Protection
iv. Scour and flood assessment & protection
In case of a higher degree in relevant field the
overall experience should be 12 years with 8
years exposure to similar activities.
10 Engineering Expert He should have a Bachelor Degree in 6
(Civil)/Structures Civil/Structural Engineering from a recognized
University with 15 years overall experience and
minimum 10 years’ experience in engineering &
designing of foundations and protection structures
for EHV transmission line towers including hilly &
hazardous terrain similar to this project area. In
case of M.Sc in relevant field the overall
experience should be 12 years with 8 years
exposure to similar activities.
11 Project Planning & He should be an Engineering graduate from a 3
Contract Expert. recognized University with 15 years overall
experience and minimum 10 years exposure to
Project related activities. He should have
experience of developing project implementation
planning, procurement planning & packaging and
overall project execution planning using the latest
software and techniques. In case of M.Sc. in
relevant field the overall experience should be 10
years with 7 years exposure to similar activities.

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12 Environment/Social/ He should have Master’s degree in Environmental 6

Resettlement Expert. Engineering/Social Sciences from a recognized
university. He should have at least overall
experience of 15 years with 10 years working on
similar assignments/projects. He must have
experience of developing EMPs and RAPs as per
international standards and guidelines. In case of a
higher degree in relevant field the overall
experience should be 12 years with 8 years
exposure to similar activities.
13 Unallocated* Should have a Bachelor Degree in relevant field 35
from a recognized University with 15 years overall
experience and minimum 10 years’ relevant
experience. In case of M.Sc in relevant field the
overall experience should be 12 years with 8 years
exposure to similar activities.
14 Total 113
15 Technical & Support Staff. 55
*Consultant can propose expert(s) other than those specified above, as considered necessary
by them for performance of the assignment, or increase/re-adjust any key experts’ man-months
as considered appropriate. However total man-months of experts should not exceed the total
given above.

Assignment B: Design Review, Construction Supervision & Contract Management;

The following key staff is required for this assignment for 500 kV double circuit
Transmission Line Suki Kinari HPP – Maira Switching Station (200km).

Man
# Staff Skills Minimum Qualification / Experience
Months
1 Project Manager/ Team He should have at least a Bachelor Degree in 24
Leader Electrical/Mechanical Engineering from a
recognized University. He should have specific
experience of working in senior Techno-
managerial positions on similar projects. The
incumbent should have overall minimum
experience of 20 years with at least 12 years in the
relevant field and 10 years as Team Leader. In case
of Masters in Electrical Engineering, the overall
experience should be 15 years with at least 10
years in Project related activities and 8 years as
Team Leader. He should be able to lead the team
of Consultant and 'assist NTDC in timely
implementation of the project with a quality
output. He shall be the Leader of the Team and act
as the consultant’s representative on all matters

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Annexure:2 Terms of Reference

related to the assignment. He shall keep close

contacts with NTDC and shall be responsible for
timely submission of reports and other documents.
He should not be more than 65 years of age.
2 Design & Engineering He should have a Bachelor Degree in Electrical 12
Expert (Transmission Engineering from a recognized University with 15
Line) years overall experience and minimum 10 years
exposure to Project related activities. He should be
able to decide/ review on the type of transmission
line to be laid in a particular area considering all
technical and economical factors etc. especially
the designing of towers depending upon insulation
zones and selection of appropriate conductor &
accessories. In case of M.Sc in relevant field the
overall experience should be 12 years with 8 years
exposure to similar activities.
3 Transmission Line He should have a Bachelor Degree in Electrical/ 6
Survey Expert. Civil Engineering from a recognized University
and/or an MS in degree in GIS/RS with 15 years
overall experience and minimum 10 years
exposure to Project related activities. He should
have a thorough understanding in dealing with
satellite imagery and mapping of transmission
lines using latest software & techniques and have
experience in detailed plans and profiling along
with contour markings. In case of M.Sc in relevant
field the overall experience should be 12 years
with 8 years exposure to similar activities.
4 Engineering Expert He should have a Bachelor Degree in Civil 8
(Civil)/Structures Engineering from a recognized University with 15
years overall experience and minimum 10 years’
experience in engineering & designing of
foundations and protection structures for EHV
transmission line towers including hilly &
hazardous terrain similar to this project area. In
case of M.Sc in relevant field the overall
experience should be 12 years with 8 years
exposure to similar activities.
5 Geotechnical Expert. He should have a Bachelor Degree in 5
Engineering/masters in geology from a
recognized University with 15 years overall
experience and minimum 10 years exposure to
Project related activities. He should have
thorough understanding of following tasks:
i. Snow avalanche assessment & protection
ii. Snow creep assessment & protection

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Annexure:2 Terms of Reference

iii. Earth movement assessment & Protection

iv. Scour and flood assessment & protection

In case of a higher degree in relevant field the

overall experience should be 12 years with 8 years
exposure to similar activities.
6 Project Planning & He should be an Engineering graduate from a 4
Contract Expert. recognized University with 15 years overall
experience and minimum 10 years exposure to
Project related activities. He should have
experience of developing project implementation
planning, procurement planning & packaging and
overall project execution planning using the latest
software and techniques. In case of M.Sc. in
relevant field the overall experience should be 10
years with 7 years exposure to similar activities.
7 Financial Management He should have a master’s degree in finance from 4
Expert. a recognized University with 10 years’ experience
in the field of accounting and financial
management from international, private or public
organization. He should have sufficient experience
with bookkeeping system management recording
of financial information, and preparation of
financial reports.
8 Construction He should have at least bachelor degree in 24
Supervision Expert Electrical Engineering from a recognized
(Electrical) university with 15 years of overall experience and
minimum 10 years of exposure to relevant field.
He should not be more than 50 years of age.
9 Construction He should have at least bachelor degree in Civil 24
Supervision Expert Engineering from a recognized university with 15
(Civil) years of overall experience and minimum 10 years
of exposure to relevant field. He should not be
more than 50 years of age.
10 Environment/ He should have Master’s degree in Environmental 6
Resettlement Expert. Engineering/Social Sciences from a recognized
university. He should have at least overall
experience of 15 years with 10 years working on
similar assignments/projects. He must have
experience of developing EMPs and RAPs as per
international standards and guidelines. In case of a
higher degree in relevant field the overall
experience should be 12 years with 8 years
exposure to similar activities.
11 Testing & He should have at least bachelor degree in 3
commissioning Expert. Electrical Engineering from a recognized

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university with 15 years over all experience and

minimum 10 years exposure to relevant field. He
should not be more than 55 years of age.
12 Unallocated* 50
13 Total 170
14 Technical & Support Staff. 100
*Consultant can propose expert(s) other than those specified above, as considered necessary
by them for performance of the assignment, or increase/re-adjust any key experts’ man-months
as considered appropriate. However total man-months of experts should not exceed the total
given above.
The estimated total man-month input of key personnel, technical and support staff
for Consultants are 168 for Assignment-A. This estimation of man months includes
113 man months for key personnel.

The estimated total man-month input of key personnel, technical and support staff
for Consultants are 270 for Assignment-B. This estimation of man months includes
170 man months for key personnel.

8. Deliverables and Submission of Reports.

The schedule for various reports the Consultants are likely to prepare is given below.
The Consultant will prepare reports in English and provide copies as mentioned below
of the reports to the Government and the World Bank. Additional, reports may have to
be prepared as needed by the investor, project authorities or based on needs.
Assignment A
1. Review of Interconnection Study/Inception Report
2. Progress Reports including monthly and Quarterly Reports
3. Preparation of special reports/memoranda to elicit Client’s
consent/approval on specific issues (as and when required)
4. Report on loading zone including loading wind maps
5. Route alignment and survey report
6. Engineering Design Report consisting of a report for design of the
project works, definition of the project, Project Specifications, cost
estimates, economic and financial, environmental and social analysis,
implementation plan etc.
7. Submission of Insulation Coordination Study, Transmission Line
hardware design report, Fabrication of prototype towers and testing of
towers
8. Bidding documents. Bidding documents for all civil works and
electrical and mechanical equipment, BOQs, tender cost estimates and
technical specification for each lot separately.

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9. Engineers Estimate for EPC contract(s)

10. Contractors Bids Evaluation Report
11. Other deliverables as mentioned in Functional specifications.
Assignment B
1. Construction reports, monthly, quarterly reports, annual work plans
2. Project implementation status reports quarterly, annual
3. Implementation status report for EMP, SAP, RAP and work plans etc.
On regular basis
4. Minutes of Weekly/bimonthly/monthly meetings held with Contractors
5. Correction/Amendment in Drawing submitted by Contractor
6. As built Drawings
7. Testing & Commissioning Report
8. Maintenance& Operation Manual
9. Completion Reports

9. Procurement of Goods:

Purchase of Equipment / Tools & Plants (T&P) will be carried out according to the
need of Consultants. The Consultants shall maintain inventory list of all purchased
equipment, vehicles and other T&P items etc and submit details in quarterly reports.
All these items shall be returned to NTDC upon completion of contract with fair wear
& tear condition.

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ANNEX-I: FUNCTIONAL REQUIREMENTS FOR SURVEY

1. General:

i. This section sets forth minimum requirements for survey including route alignment,
profiling, tower spotting, contouring and optimization of locations and check survey
for the transmission lines. It is not intended to be all-inclusive of the requirements
necessary to meet Project needs and objective. Nothing in this section relieves the
Consultant of its obligation to perform the works to meet all of the requirements of
the Contract.
ii. The work shall be carried out by using modern techniques. The bidder shall indicate
in his offer, the detailed description of the procedure to be deployed. The details of
the equipment & facilities including softwares for image processing etc. available
with the bidder or his associates shall also be furnished; the technical literature&
specifications thereof shall also be submitted with the proposal.
iii. The Client will not furnish the satellite imageries or topographical maps prepared
by survey of Pakistan but will make available assistance that may be required in
obtaining these by providing letters of recommendation to the concerned
authorities. However, the Consultant may use the satellite imageries already
available with the Client to the extent applicable. Further, in case the consultant
opts for use of ALTM techniques for survey, he shall be responsible for obtaining
necessary clearances / permissions by providing letters or recommendations to the
concerned authorities.
iv. The Consultant shall also engage services of a reputed geo-technical consultant or
experts from independent educational/research institutions for examining stability
aspects of the selected transmission line route/locations in hilly terrain wherever
required.
v. The Consultant shall study and review existing documents, studies, maps, etc.
relating to the Project for better understanding and performance of the work.
vi. The consultant shall estimate BOQ of the transmission lines and submit the same to
the Client.

2. Route Alignment:

i. Route alignment shall be most economical from the point of view of construction
and maintenance. The consultant shall identify & examine alternative route
alignments and suggest to the Client the optimal route alignment.
ii. Route alignment shall be done using satellite imageries (minimum resolution
corresponding to 1:25,000 scale) and survey of Pakistan topographical maps (scale
1:50,000). The consultant shall identify & examine three alternative route
alignments and suggest to the Client the optimal route alignment between the
terminal points.

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iii. Walkover survey will be carried out on the alternate routes to obtain first-hand
information of various important field data required for transmission line works and
observe features on the ground which may not be clearly available in the maps such
as Power lines, Type of terrain and nature of soil strata, expanding villages and
towns, rich gardens and plantations, forests and high tree areas, national parks and
wildlife sanctuaries, archaeological monuments, aerodromes and prohibited areas
etc. Walkover survey means going on foot over the area covering the route however
vehicle may also be used wherever the terrain permits and where long distances can
be seen without obstacles.
iv. Then a comparative evaluation of the alternate routes will be done, inter alia
considering, route length, number and type of angle points, nature and number of
major crossings, deviation in the line due to civil/military aerodromes and other
industrial installations, approach to the line in general for construction, reaches
through protected or reserve forests and continuous long stretches in paddy fields
etc.
v. The consultant shall submit his preliminary observations & suggestions along with
various information/data /details collected and also processed satellite imagery data,
scanned topographical map data marked with the alternative routes, etc. The
optimal route alignment shall be proposed by the consultant and final evaluation of
the alternative routes shall be conducted by the consultant in consultation with the
Client.
vi. Digital terrain modeling using contour data from topographical maps as well as
processed satellite data shall be done by the consultant for the selected route. A fly
through perspective using suitable software(s) shall be developed for further
refinement of the selected route.
vii. Site visit and field verification shall be conducted by the consultant jointly with the
Client’s representatives for the proposed and selected route alignments.
viii. Final digitized route alignment drawing with latest topographical and other
details/features including all rivers, railway lines, canals, roads, etc. up to 8 kms on
both sides of selected route alignment shall be submitted by the consultant for the
Client’s approval along with report containing other information/details as
mentioned above.
ix. Changes in the route alignment, if any, during detail survey, shall be incorporated in
the final digitized route alignment drawings.

3. Requirement of Transmission Line Routing:

i. The alignment of the transmission line shall be most economical from the point of
view of construction and maintenance.

ii. Routing of transmission line through protected /reserved forest area should be
avoided. In case it is not possible to avoid the forests or areas having large trees
completely, then keeping in view of the overall economy, the route should be aligned
in such a way that cutting of trees is minimum.

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iii. The route should have minimum crossings of Major Rivers, Railway lines, National /
State highways, overhead EHV power lines and communication lines.

iv. The number of angle points shall be kept to a minimum.

v. The distance between the terminal points specified shall be kept shortest possible,
consistent with the terrain that is encountered.

vi. Marshy and low lying areas, river beds and earth slip zones shall be avoided to
minimize risk to the foundations and towers.

vii. It would be preferable to utilize level ground for the alignment.

viii. Crossing of power lines shall be minimum. Alignment shall be kept at a specified
distance from existing lines considering ROW and tower falling distances.

ix. Crossing of communication line shall be minimized and it shall be preferably at right
angle. Proximity and parallelism with telecom lines shall be eliminated to avoid
danger of induction to them.

x. Areas subjected to flooding such as nalla shall be avoided.

xi. Restricted areas such as civil and military airfield shall be avoided. Care shall also be
taken to avoid aircraft landing approaches.

xii. It is desirable to take the line as near the paths and roads as practicable without
unduly increasing the length of the line so as to facilitate transportation of material
during construction and the patrolling / maintenance of the line. Where the line
cannot be routed near paths / roads economically, care shall be taken to see that easy
access is possible at every 5 to 8 km. It shall be ensured that all angle / tension points,
particularly in the case of 500 kV lines, are approachable to facilitate easy
transportation of stringing equipment during construction and for maintenance /
breakdowns.

xiii. The line shall be aligned suitably so that it can be diverted / looped in looped out to
cater for possible future loads / sub stations along the route.

xiv. In general, large angles in the line are to be avoided wherever possible. The
magnitude of the angle should be small as far as possible and should never be more
than 60 degrees. Angle points should be selected such that shifting of the points
within 100 m radius is possible at the time of construction of the

xv. The route of the transmission line is to be so located that, as far as possible, it is
protected from high winds and falling trees & branches. In hilly tracks, the line is to
be routed, as far as possible, along the side of the hills or through valleys rather than
over high points. However, a route of the line very close to steep slopes of hills be
avoided as far as possible as there may be difficulty in obtaining lateral (side)

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clearance to ground for conductors. Also, there may be overhanging / loose boulders
which may roll down and damage the line.

xvi. Certain areas such as quarry sites, rich plantations, gardens & nurseries which will
present the Employer problems in acquisition of right of way and way leave clearance
during construction and maintenance should be avoided.

xvii. The line routing should avoid large habitations, densely populated areas, forest,
animal/ bird sanctuary etc., to the extent possible.

xviii. The areas requiring special foundations and those prone to flooding should be
avoided.

4. Detailed Survey

4.1 The detailed survey shall be carried out using DGPS, Total Stations, digital theodolites
etc. along the approved route alignment, inter alia including the following

i. Digitized profiling along the selected route along with plan details using
Power Line Systems Computer Aided Design and Drafting (PLS-CADD).

ii. Computer aided tower spotting & optimization.

4.2 Route Marking:

i. The route of the transmission line shall be recorded using GPS of positional
accuracy less than 1m.
ii. The co-ordinates of all the angle points as well as other important crossings,
landmarks, etc. shall be recorded using DGPS for easy relocating.
iii. At the starting point of the commencement of route survey the co-ordinates shall be
recorded. A punch mark on the top section of the angle iron shall be made to
indicate location of the survey instrument. The co-ordinates of location of the
survey instrument shall also be recorded. Further, the co-ordinates at prominent
position at intervals of not more than 750 meter along the transmission line to be
surveyed up to the next angle point shall also be recorded. Teak wood peg 50 x50 x
650mm size shall also be driven at prominent position at intervals of not more than
750 meters along the transmission line to be surveyed up to the next angle point.
Wire nails of 100mm length should be fixed on the top of these pegs to show the
location of instrument. The pegs shall be driven firmly into the ground only leaving
100 mm above ground level. Wherever the line alignment crosses EHT line,
Railway line, T&T line or roads, the consultant shall record co-ordinates on the
points of crossing. Wherever line route alignment passes over permanent land
marks such as rock, boulders, culverts, etc. suitable white paint marks with
directional and NTDC markings shall be made and co-ordinates recorded. At angle
position stone/concrete pillars of 150x150x1000mm marked with NTDC shall be
embedded into the ground for easy identification.

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4.3 Profiling
i. The complete profiling along the route shall be carried out using modern surveying
equipment such as total stations, DGPS, digital theodolite, long range scanners etc.
Reference levels at every 20 meters along the route are to be recorded. In case of hilly
terrain/undulations RL shall also be measured for 10mtr on either side of center line
in lateral direction (perpendicular to the line). R/L’s at other undulations along the
route as well as in the route plan and other enroute details viz. Crossings, building &
structure, trees & other infrastructure etc. shall also be recorded. Areas along the
route, which in the view of the consultant, are not suitable for tower spotting, shall
also be marked.
ii. The complete profiling details shall be digitized and the data shall be prepared &
stored in the format compatible to computer-aided tower spotting software.
iii. Route plan and longitudinal profile, commonly referred to as ‘Route Profile’ or
simply ‘Profile’, will be prepared/ plotted on square paper rolls of graphed tracing
paper (1mm / 5mm / 1cm). The profile is plotted to a scale of 1: 2000 horizontal and
1:200 vertical. The profile shall progress from left to right. The height of the sheet
shall be taken so that the ground profile and the towers, including extensions can be
fully shown. For hilly terrain, greater height of the sheet may be taken, or the sections
may be plotted on separate sheets. The length of each sheet may be taken so that
approximately 5 km of the line route can be plotted. A gap of 5 to 10 cm shall be kept
between sections.
iv. The profile shall show the longitudinal profiles along the center line of the
transmission line route and also the cross section profile wherever appreciable
difference in level exists with reference to the center line level. The angle of line
deviation, duly marked left (L) or right (R) as the case may be, shall also be shown.
v. Plan table drawing shall show the details of all objects lying within 50 meters on both
sides of the center line of the route. Objects and their distances along the route within
50 meters on both sides of the center line, nearby villages, important roads or rivers
shall be marked on the drawing.
vi. Crossing details of power lines, roads, railway lines, canals or rivers etc. shall be
marked as clearly as possible. Levels of roads, canal and river embankments,
maximum water / flood levels, railway top levels and heights of supports / lines being
crossed, and shall be shown in the offsets part of the profile. All trees coming within
the zone of the right of way and which need to be cut / trimmed shall also be
indicated.
vii. Printed/plotted output of the digitized profiling shall be submitted by the consultant
to Engineer for review before taking up computer-aided tower spotting.

4.4 Optimization of Tower Location/Tower Spotting.

i. Optimization of tower locations shall be done by the consultant using computer-aided

tower spotting software PLS-CADD. In order to verify the results of computer aided
tower spotting, the consultant shall furnish sample calculations and manual tower
spotting drawings for some typical sections.

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ii. The sag-tension characteristics of the conductor as well as tower spotting data shall
be furnished by the consultant for the Engineer’s approval before execution. Sag
template curves, shall be prepared by the consultant on acrylic sheet indicating cold
curve, hot curve, ground clearance curve and support footing curve and the same shall
be submitted to the Employer.

4.5 Tower Spotting.

While, profiling and spotting the towers the following shall be borne in mind.

i. Extension

An individual span shall be as near to the normal design span as possible. In case an
individual span becomes too short with normal supports on account of undulations in
ground profile, one or both the supports of the span may be extended by inserting
standard body / leg extension.

ii. Section Length:

The number of consecutive spans between the section points shall not exceed 13
spans or 5km in plain terrain and 10 spans or 3 km in hilly terrain. A section point
shall comprise of tension point with angle type tower.

iii. Loading

There shall not be any upward force on suspension towers under normal working
conditions and the suspension towers shall support at least the minimum weight span
as provided in the designs. In case uplift is unavoidable, it shall be examined if the
same can be overcome by adding standard body extensions to the towers failing
which tension towers designed for the purpose shall be employed at such positions.

iv. Road Crossing

The ground clearance at the roads under maximum temperature and in still air shall be
such that even with conductor broken on adjacent span, ground clearance of the
conductor from the road surfaces shall not be less than be less than 9.0m. At all
national highways, tension towers shall be used and crossing span shall not be more
than 250 meters.

v. Railway Crossings

All the railway crossings coming enroute the transmission line shall be identified by
the consultant. At the time of detailed survey, the railway crossings shall be finalized
as per the regulation laid down by the Railway Authorities. Following are important
considerations in this regard.

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a. The crossings shall be supported on angle tower on either side depending on

the merits of each case.
b. The crossing shall normally be at right angle to the railway track.
c. The minimum distance of the crossing tower shall be at least equal to the
height of the tower plus 6m away measured from the centre of the nearest
railway track.
d. No crossing shall be located over a booster transformer, traction switching
station, traction sub-station or a track cabin location in an electrified area.
e. Minimum ground clearance above rail level of the lowest portion of any
conductor under condition of maximum sag shall be maintained at 11.75m.
f. The crossing span shall be limited to 300 meters.

vi. River Crossings

In case of major river crossing, towers shall be of suspension type and the anchor
towers (Balancing towers) on either side of the main river crossing shall be used with
zero degree deviation. Clearance required for navigation shall be provided. For non-
navigable river, clearance shall be reckoned with respect to highest flood level (HFL).

vii. Power line Crossings

Wherever the line is to cross another power line, it will be ensured that higher voltage
line will pass above the lower voltage line. Minimum clearance in between lines
when crossing each other will be as per NTDC standard. The angle of crossing has to
be preferably 90 degree and at any time should not be below 60 degree.

The crossing of the new line over an existing power line is preferably done in the
middle of the span between towers of existing power line where there is maximum
sag of the conductor. When the line to be constructed is crossing another important
EHV line for which shutdown may be difficult, suspension towers in combination
with angle / dead end towers, with extensions as required, may be used.

The crossing of the new line below an existing power line shall be done at locations
where adequate ground clearance for the new line and the specified clearance from
the existing power line are available. Such crossing shall preferably be in the mid
span between towers / structures of the new power line, where there is maximum sag
of the conductor, and near one of the towers of the crossing span of the existing line
for taking advantage of the higher height of the conductors. These measures reduce
the requirement of increasing the height of the existing line for obtaining the requisite
clearance.

viii. Details Enroute

All topographical details, permanent features, such as trees, building etc. 25m (Total-
50 meter) on either side of the alignment shall be detailed on the profile plan. All the
topographical details (trees, buildings, permanent structures, including open land)
shall be included in the report.

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4.6 Clearance from Ground, Building, Trees etc.

Clearance from ground, buildings, trees and telephone lines shall be provided in
conformity with NTDC standard as amended up to date.

The consultant shall also intimate the Employer, his assessment about the likely
amount of tree & crop compensation etc. required to be paid by the Employer during
execution stage. This assessment shall be done considering prevailing
practices/guidelines, local regulations and other inquiries from local authorities.

4.7 Right of Way

50 meters right of way width shall be maintained taking into consideration the
theoretical requirement of right of way and transport requirements of maintenance.

4.8 Preliminary Schedule

The profile sheets showing the locations of the towers together with preliminary
schedules of quantities indicating tower types, wind & weight spans, angle of
deviation, crossing & other details etc. shall be submitted by the consultant for review
& approval by Engineer.
4.9 Detailed Survey of Tower Locations.

i. The detailed survey shall be conducted for spotting the tower locations on ground
conforming to the approved profile and tower schedule.
ii. The co-ordinates of all the tower locations shall also be recorded using DGPS of
positional accuracy less than 3m. The position of all tower locations shall be marked
in the final digitized route alignment drawing with relative distance from any
permanent benchmark in the area.
iii. The consultant shall also collect required data at each tower location in respect of soil
strata, ground water level, history of water table in adjacent areas/surface water and
classify the suitable type of foundation at each location.

4.10 Contouring at hilly / undulated locations

The levels up or down of each pit center with respect to center of tower location shall
be recorded at intervals of 1m using total stations / DGPS / digital theodolite and
digitized contour plans shall be made. Based on the digitized elevation plans, the
quantities of benching & protection work vis-a.-vis possible unequal leg extensions
shall be optimized using suitable computer-aided techniques/ softwares. Required
tower and foundation details, cost data for comparative evaluation of benching &
protection work vis-a-vis unequal leg extensions shall be provided by the consultant
to the Employer.
4.11 The changes desired by the Engineer/Employer in the preliminary tower schedule or as
may be required based on detailed survey of tower locations & contouring by the

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consultant, shall be carried out by the consultant and the final tower schedule shall be
submitted for approval of Client. The tower schedule shall show position of all type of
towers, span length, type of foundation for each tower, benching & revetment
requirement, unequal leg extensions, deviation at all angles, crossing and other details
etc.

4.12 Survey Methodology & Precision

i. All elevations shall be referenced to benchmarks established by the survey of

Pakistan. Leveling operations shall begin and end at benchmarks approved by the
Engineer/Employer.

ii. During the leveling of the profile, check surveys will be effected at intervals not
exceeding 50 km. With benchmarks of known elevations. The difference in elevations
as surveyed by the consultant and as declared by Survey of Pakistan for these
benchmarks shall not exceed the precision required for 3rd order surveys e≤24k where
k is the distance between benchmarks in km and e is the difference between
elevations in mm.

iii. In the absence of suitable benchmarks the leveling shall be done by two independent
leveling parties working in opposite directions along the same line. The difference in
elevations between the two surveys shall not exceed the precision required for 3rd
order surveys as stated above.

iv. All important objects and features along the transmission line centerline (railways,
highways, roads, canals, rivers, transmission lines, distribution lines, telephone lines
etc.) shall be surveyed and located with a positional accuracy of 1:2000 between
points of known horizontal position.

5. Access Plan:

i. The consultant shall prepare an Access Plan to identify the access required for
clearing of the transmission line corridor and construction of the transmission line.
The Access Plan shall identify the location, type of access (e.g., temporary versus
permanent, road versus helicopter), design and routing of access along the entire
transmission line route.
ii. The Consultant shall evaluate the condition of existing access to and along the
ROW, and determine the applicable requirements and facilities necessary for access
upgrades and constructing new access. The Consultant shall determine the total
quantity and type of access and access facilities required such as roads, culverts,
bridges, fabric-reinforced gravel sections and helipads; and also prepare a cost
estimate for the access plan.
iii. The access facilities for the Project shall meet the construction requirements of the
Project and the needs of the Client for continued operation and maintenance of the
transmission line. The Consultant’s access plan shall balance the construction, and

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operation and maintenance needs with environmental protection and land owner
needs, consider site conditions (e.g., terrain, drainage) and weather conditions, etc.
6. Special Considerations

6.1 Snow Creep Assessment & Protection:

The Consultant shall complete an assessment of snow creep hazard for the
Proposed Alignment. Snow creep hazard assessment and loading recommendations
shall be completed by a Professional Engineer who has a demonstrated background
in snow creep assessment and design. The results of the Consultant’s snow creep
assessment shall be submitted for review as part as part of survey report.

6.2 Earth Movement Assessment & Protection:

The Consultant shall complete an assessment of earth movement (rock fall and
landslide) hazard for the transmission alignment. Earth movement hazard
assessment shall be completed by a Professional Engineer or Professional
Geologist who has a demonstrated background in earth movement assessment and
design of protective structures. The results of the Consultant’s earth movement
assessment shall be submitted for review as part of survey report.

6.3 Scour and Flood Assessment & Protection:

The Consultant shall complete assessments of scour and flood hazard for portions
of the Proposed Alignment which cross active rivers and flood plains. Scour and
flood hazard assessment and the resulting scour force and flood level loading
recommendations shall be completed by a Professional Engineer who has a
demonstrated background in river mechanics and scour and flood protection
design. The results of the Consultant’s scour and flood hazard assessment shall be
submitted for review as part of survey report.

7. Survey Report:

i. Complete BOQ of the transmission lines shall be furnished in the survey report.
ii. Each angle point locations shall be shown with detailed sketches showing existing
close by permanent land marks such as specific tree(s), cattle shed, homes,
tubewells, temples, electric pole/tower, telephone pole, canal, roads, railway lines,
etc. The relative distance of land marks from the angle points and their bearings
shall be indicated in the sketch. These details shall be included in the survey report.
iii. Information w.r.t infrastructure details available enroute, identification and
explanation of route constraints, etc. shall also be furnished in the Survey report and
shall inter-alia include the following:
a. Information regarding infrastructural facilities available along the final route
alignment like access to roads, railway stations, construction material sources
(like quarry points for stone, sand and availability of construction water), labor,

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existing transport facilities, fuel availability, etc. shall be furnished in the survey
report.
b. All observations which the Consultant thinks would be useful to the
construction of the transmission lines mentioned under scope of work are to be
reported.
c. Suggestions regarding the number of convenient zones (line segments /
portions) in which the entire alignment can be divided keeping in view the
convenience of construction are to be given.
d. Suggestions regarding location for setting up stores during line construction in
consultation with the Client’s representative shall also be provided by the
consultant.
e. Working months available during various seasons along the final route
alignment, with period, time of sowing & harvesting of different type of crops
and the importance attached to the crops particularly in the context of way leave
problems and compensation payable shall be stated by the Consultant.
f. Availability of labour of various categories and consultant s of civil works shall
also be reported.
g. Some portions of the line may require clearance from various authorities. The
Consultant shall indicate the portion of the line so affected, the nature of
clearance required and the name of concerned organizations such as local
bodies, municipalities, Inland navigation, Irrigation Department, Electricity
Boards and Zonal railways, Divisional Forest Authorities, etc.

iv. All the requisite data for processing the case for statutory clearances such as Forest
and Railway shall be provided along with the report.
v. The consultant shall also collect & report details pertaining to pollution levels
envisaged along the transmission line.
vi. Access plan as per Clause 5 shall be submitted with the report.
vii. Avalanche, Snow creep, Earth Movement, Scour and Flood assessment as per
Clause 6 shall be reported.

8. Deliverables
Following are the main deliverables.
Sr. No. Description of Deliverable
1. Final digitized rout alignment drawings. (Three Hard Copies +
Soft Copy on DVD)
2. Survey Reports (Three Hard Copies + Soft Copy on DVD)
3. Plan & Profile Drawings along with construction structure lists
(Three Hard Copies + Soft Copy on DVD)
4. Sag template curves & Stringing Charts.
5. Transmission Line Bill of Quantities (Soft Copy on DVD)
6. Sample Calculations & manual tower spotting drawings (Hard
Copy only).

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All deliverable will be deemed acceptable only after the same are got approved from
Client.

9. The following documents shall be submitted with the Proposal:

i. Methodology proposed to be adopted for selecting most suitable route.

ii. Details of maps and software to be used for marking route and obtain 3-D view and
profile terrain.
iii. Methodology proposed for survey along with list of equipment, name of software
for optimization of tower quantity.
iv. List of work done and sample documents.
v. Name of geotechnical consultants proposed.

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ANNEX-II: FUNCTIONAL REQUIREMENTS FOR TRANSMISSION LINE

DESIGN.

1. General

i. This section sets forth minimum requirements for design of the Project and is not
intended to be all-inclusive of the design requirements necessary to meet Project
needs and objective. Nothing in this section relieves the Consultant of its obligation
to perform the works to meet all of the requirements of the Contract.
ii. The design, materials, construction and workmanship shall conform to the
applicable standards, codes and regulations, or revisions thereto, which are in force
as of the Contract Date. Where similar or common design requirements fall under
more than one of the applicable standards, codes, regulations, and guidelines, the
design shall comply with the more stringent requirement.
iii. The consultant shall under take necessary studies, investigations, develop various
design models, carry out simulations, etc.; in order to select the design
parameters/criteria for the transmission line and prepare a Design Document as per
IEEE std1724: Guide for the Preparation of a Transmission Line Design Criteria
Document.
iv. The Consultant shall perform all investigations necessary to support design of the
Project and production of drawings and specifications. The Consultant shall identify
the type of investigations to be conducted and intimate the schedule for
investigations to provide the Client’s representative the opportunity to accompany
and observe the investigation.
v. The Consultant shall study and review NTDC’s design standards , practices and
methods for 500 kV transmission lines for better understanding of NTDC system
network and performance of the work.
vi. The Client reserves the right to request any integration or modification in the design
as deemed necessary without the Consultant being entitled to the payment of
additional costs.

2. Standards

The list of standards used by NTDC for 500 kV transmission lines is given below for
reference and guidance. The consultant may modify/update this list to meet the
requirements of the project. However, the proposed standards should be at least
equivalent and comparable to the specified standards. The consultant shall submit the
proposed standards and all other information required in this respect for review of the
Client. All submission must be made in the English language.

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2.1 Steel Tower

(a) ASTM A6: General Requirements for Rolled Steel Plates, Shapes, Sheet
Piling and Bars for Structural use.
(b) ASTM A36: Standard Specification for Structural Steel.
(c) ASTM A572: Standard Specification for High Strength Low-Alloy
Columbium-Vanadium Steels of Structural Quality.
(d) EN 10025: EURONORM Standard Specification for Structural Steel;
Rolled Steel, Steel Sheets and Plates, etc.
(e) ASTM A123: Zinc (Hot Galvanized) coatings on products fabricated from
rolled, pressed, and forged steel shapes, plates, bars and strip.
(f) ASTM A143: Safe-guarding against embrittlement of hot-dip galvanized
structural steel products and procedure for detecting
embrittlement.
(g) ASTM A563M: Standard Specification for Carbon and Alloy Steel Nuts.
(h) ASTM A153: Standard Specification for Zinc Coating (Hot Dip) on Iron
and Steel Hardware.

(i) ASTM A239: Standard Method of Test for Locating the Thinnest Spot in
Zinc (Galvanized) Coating on Iron or Steel Articles by the
Preece Test (Copper Sulphate Dip).
(j) ASTM A325: High-strength bolts for structural steel joints including
suitable nuts and plain hardened washers.
(k) ASTM A370: Standard test methods and definitions for mechanical testing
of steel products.
(l) ASTM A384: Standard practice for safe-guarding against warpage and
distortion during Hot-dip Galvanizing of Steel Assemblies.
(m) ASTM A394: Standard specification for Steel Transmission Tower Bolts,
Zinc-coated and Bare.
(n) ASTM F436: Standard specification for hardware steel washers.
(o) ASTM B201: Chromatic treatment test.
(p) ASTM E 94: Radiographic Testing.
(q) ASTM E109: Dry powder magnetic particle inspection.
(r) ISO 898-1: Mechanical Properties of Fasteners made of carbon steel and
alloy steel. Bolts, screws and studs
(s) DIN 267: Fasteners technical delivery conditions steel spring washers
for bolt/nut assemblies.
(t) DIN 7990: Hexagon head bolts for structural steel bolting for supply
with nut.
(u) DIN 555: M5 to M100 x 6 hexagon nuts.
(v) DIN 127: Spring lock washers with square ends or tang ends.

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(w) DIN 128: Spring lock washer, curved and wave.

(x) ASCE Manual
No. 74: “Guidelines for Transmission Line Structural Loading"
prepared and published by the American Society of Civil
Engineers in 2010 (3rd Edition).
(y) ASCE Standard
10-97: “Design of Latticed Steel Transmission Structures”.

2.2 Conductor and Shield wire

(a) ASTM A90: Standard Method of Test for Weight of Coating on Zinc
Coated (galvanized) Iron or Steel Articles.
(b) ASTM A153: Standard Specification for Zinc Coating (Hot Dip) on Iron
and Steel Hardware.
(c) ASTM B230: Standard Specification for Aluminium Wire, EC-H19 for
Electrical Purposes.
(d) ASTM B232: Standard Specification for Aluminium Conductor
Concentric-Lay-Stranded Coated Steel Reinforced (ACSR).
(e) ASTM A239: Standard Method of Test for Locating the Thinnest Spot in
Zinc (Galvanized) Coating on Iron or Steel Articles by the
Preece Test (Copper Sulphate Dip).
(f) ASTM A363: Standard Specification for Zinc Coated (Galvanized) Steel
Overhead Ground Wire Strand.
(g) ASTM B498: Standard Specification for Zinc Coated Galvanized Steel
Core Wire for Aluminium Conductor Steel Reinforced
(ACSR).
(h) IEC-61089: Round wire concentric lay overhead electrical stranded
conductors.
(i) IEC-61395: Overhead electrical conductors – creep test procedures for
stranded conductors

2.3 OPGW and Associated Hardware

(a) ITU-T G.652: Characteristics of a single-mode optical fiber cable

(b) ITU-T G.654: Characteristics of a cut-off shifted single-mode optical fiber
cable
(c) IEC 60793: Optical fibers
(d) IEC 60794: Optical fiber cables
(e) EIA 598A: Color coding of optical fibers
(f) ASTM B415: Standard specification for hard-drawn aluminium-clad steel
wires

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(g) ASTM B416: Standard specification for hard-drawn aluminum-clad steel

wires
(h) ASTM B398: Standard Specification for Aluminum-Alloy 201-T81 Wire
for electrical Purposes
(i) IEEE Std 1138: Construction of Composite Fibre Optic Overhead Ground
Wire (OPGW) for use on Electric Utility Power Lines
(j)IEC 61300-2-36: Fiber Optic Interconnection Devices & Passive component-
Basic Test and Measurement Procedures – Part 2-36: Tests-
Flammability (Fire hazards)
(k) IEC 68-2-14: Joint boxes/hardware fittings
(l) EN 60529: Protection class of cabinets/cubicles

2.4 Insulators and Hardware

a) ANSI C29.1 American National Standard Test Methods for

Electrical Power Insulators.
b) ANSI C29.2 American National Standard for Wet Process
Porcelain and toughened Glass Insulators.
c) IEC 60383 Insulators for overhead lines with a nominal voltage
above 1000 V
d) IEC 60672 Ceramic and glass insulating materials
e) IEC 60575 Thermal mechanical performance test and mechanical
performance test on string insulator units.
f) IEC 61467 Insulators for overhead lines – Insulator strings and
sets for lines with a normal voltage greater than
1000V-AC power arc tests.
g) IEC 60437 Radio Interference Test on High Voltage Insulators.
h) IEC 61211 Insulators of ceramic material or glass for overhead
lines with a nominal voltage greater than 1 000 V -
Impulse puncture testing in air.
i) IEC 60305 Characteristics of insulator units of cap and pin type
j) IEC 60471 Dimensions of clevis and tongue of string insulator
units
k) IEC 60507 Artificial pollution tests on high-voltage insulators to
be used on a.c. systems
l) IEC 60060 High Voltage Test Techniques
m) ASTM A47 Specifications for Ferritic Malleable Iron Castings.
n) ASTM A220 Specifications for Pearlitic Malleable Iron Castings.
o) ASTM A536 Specifications for Ductile Iron Casting.
p) ASTM A668 Specifications for Steel Forgings, Carbon and Alloy,
for general industrial use.
q) ASTM A153 Standard Specification for Zinc coating (Hot dip) on
Iron & Steel Hardware.
r) ASTM A239 Standard Method of Test for Locating the Thinnest
Spot in Zinc (Galvanized) Coating on Iron or Steel

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Articles by the Preece Test (Copper Sulphate Dip).

s) ASTM C151 Test Method for Autoclave Expansion of Portland
Cement.
t) ASTM A143 Standard Recommended practice for safeguard against
embrittlement of Hot-dip Galvanized Structural Steel
Products and Procedure for Detecting Embrittlement.
u) ASTM A384 Standard practice for safeguarding against warpage
and distortion during Hot-dip Galvanizing of Steel
Assemblies.
v) IEC 61284 Overhead Lines – Requirements and Tests for fittings.
w) BS 3288 Insulators and Conductor fittings for overhead power
lines Part I. Performance and General Requirements.

2.5 Accessories and Dampers

(a) ASTM A153: Standard Specification for Zinc coating (Hot Dip) on Iron
and Steel Hardware.
(b) ASTM A164: Standard Specification for Electrodeposited Coatings of Zinc
on Steel.
(c) ASTM A239: Standard Method of Test for Locating the Thinnest Spot in
Zinc (Galvanized) Coating on Iron or Steel Articles by the
Preece Test (Copper Sulphate Dip).
(d) ASTM D1149: Standard Test Method for Rubber Deterioration - Surface
Ozone Cracking in a Chamber.
(e) ANSI B.1.1: "Unified Screw Threads" class 2A.
(f) A-8025 C: U.S Military Specifications MIL A-8025 C.
(g) IEEE Paper No.
31 TP 65-156: Recommended Method of IEEE Task Force on Conductor
Vibration.
(h) IEEE Paper
T74 061.8: Decay Test Evaluation
(i) IEEE Paper 31
TP 65-707: An Investigation of the Forces of Bundle Conductor
Spacers under Fault Conditions.
(j) CISPR 18-1 : Radio interference characteristics of overhead power lines
and high voltage equipment.
(k) CISPR 18-2 : Methods of measurement and procedure for determining
limits.
(l) CISPR 18-3 : Code of practice for minimizing the generation of radio
noise.
(m) IEC 61284 : Overhead Lines – Requirements and Tests for fittings.

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(n) BS3288 : Insulators and Conductor fittings for overhead power lines
Part I. Performance and General requirements.
(o) IEC 61897 : Overhead Lines – Requirements and Tests for Stockbridge
type Aeolian vibration dampers.
(p) IEC 61854 : Overhead Lines – Requirements and Tests for spacers.
(q) Other relevant IEEE, IEC and ASTM Standards.

2.6 Transmission Line Construction

(a) ASTM A615: Standard Specification for Deformed and Plain Billet-Steel
Bars for Concrete Reinforcement.
(b) ASTM C33: Standard Specification for Concrete Aggregates
(c) ASTM C39: Test Method for Compressive Strength of Cylindrical
Concrete Specimens.
(d) ASTM C150: Standard Specification for Portland Cement.
(e) ASTM D1556: Test Method for Density and Unit Weight of Soil in-place
by Sand Cone Method.
(f) ASTM D1557: Test Method for Laboratory Compaction Characteristics of
soil Using Modified Effort.
(g) ASTM D1586: Standard Penetration Test
(h) ASTM D2167: Test Method for Density and Unit Weight of Soil in-place
by the Rubber Balloon Method.
(i) ASTM C494: Chemical Admixtures for Concrete.
(j) ACI Building Code: Building Code Requirements for Reinforced Concrete
(ACI-318M, latest edition) and Commentary (ACI
318RM, latest edition).

3. Calculations

i. The Consultant shall prepare all design calculations and submit to the Client for
information and review. The design calculations shall be detailed, well elaborated
and include all necessary analysis, inputs, controls, requirements, output and other
miscellaneous calculations to demonstrate the accuracy of the design.
ii. The calculations shall be drawn up adopting the standard calculation methods and
according to easy-to-consult formats and typologies. Code or standard references
should be quoted and equations be written out in full. The design manuals, papers
or other aids referred to in design and calculations shall be submitted with the
calculations.
iii. If produced using automatic calculating methods, the calculation program shall be
one that is internationally renowned and routinely used. Where a computer program
is used for design calculations a full explanation in the English language shall be
provided to assist the Client approval of the calculations for each and every
program used. Details must include name of program author source, comprehensive
description of theoretical basis including all references to relevant documentation,

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checks undertaken on program and list of projects on which the program has been
used.
iv. The Consultant shall submit for review and approval of the Client, information
identifying all computer design tools intended for use in the Project.
v. The Consultant shall provide the Client with an electronic version of source files
used in any computer design or drafting tool.

4. Drawings & Specifications

i. Drawings and specifications prepared for the Project shall be complete and in
reasonable detail to guide the procurement of materials and construction in order to
provide a fully functional, reliable and safe transmission line.
ii. The drawings and specifications shall be prepared in a form suitable for issue in
tender documents.
iii. Each drawing submitted by the Consultant shall be clearly marked with the name of
the Client, the specification title, the specification number and the name of the
Project. All titles, noting, markings and writings on the drawing shall be in English.
All the dimensions should be to the scale and in S.I. units.
iv. All drawings shall be prepared using AutoCAD software latest version. After final
approval all the drawings shall be submitted to the Client in CDs.
v. All rights of the design/drawing prepared for the project shall be strictly reserved
with the Client only and any designs/drawings/data sheets submitted by the
consultant from time to time shall become the property of the Client. Under no
circumstances, the Consultant shall be allowed to user/offer above
designs/drawings/data sheets to any other authority without prior written permission
of the Client. Any deviation to above is not acceptable and may be a cause for
rejection of the proposal.
vi. The Consultant shall prepare drawings that adequately describe the works design, to
be fabricated and installed. The scope of drawings prepared and submitted to
Client’s representative for information, approval shall include but not limited to the
following:

4.1 ROW Preparation Drawings

• Access alignment details and routes

• Clearing standards and criteria
• Clearing boundary and danger tree mapping
• Access road details
• Culvert location details
• Bridge location details

4.2 Right-of-Way

• ROW cross sections

• ROW requirements

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• ROW structure location plans

4.3 Route Survey, Profiling and Tower Spotting

1. Final digitized rout alignment drawings

2. Survey Reports
3. Plan & Profile Drawings along with construction structure lists
4. Sag template curves & Stringing Charts.
5. Transmission Line Bill of Quantities
6. Sample Calculations & manual tower spotting drawings

4.4 Design

• Conductor clearance charts (conductor dip and deflection clearance to tower

head)
• Structure specifications
• Leg extension ranges
• Foundation specifications

4.5 Towers

• Tower Outline drawings, fabrication drawings & shop drawings

The outline drawings of towers shall also include the following information
related to the design of structures:

- Description of phase conductors, overhead ground wires/OPGW,

controlling sag and tension conditions, etc.
- Design spans (ruling span, wind and weight spans).
- Clearance diagrams (may be on separate drawings).

4.6 Foundation

• Foundation drawings

4.7 Insulator Suspension and Dead-end Hardware

• Suspension assembly specification/ drawings.

• Dead-end assembly specification/ drawings.
• Jumper assembly drawings

4.8 Spacers and Dampers

• Drawings for bundle spacers/ spacer dampers

• Drawings for bundle jumper spacer
• Specifications for other vibration control devices

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• Marker ball support on bundle conductor, specifications and installation

details

4.9 Conductor Fittings

• Specification drawings for compression fittings and assemblies

• Conductor die details

4.10 Miscellaneous Conductor Fittings /data

• Shield wire /OPGW installation arrangement

• Shield wire /OPGW vibration damper details
• Shield wire /OPGW suspension and dead-end hardware/Joint box details
• Conductor/Shield wire/OPGW Sag data

5. Transmission Line Optimization

For the transmission line, its design process includes at first the electrical requirements
such as power transfer capability and voltage from which the tower geometry, the
electric field effects, the corona effects, the over voltage and insulation coordination
and the required right of way are established. Then the mechanical design of the towers
and foundations, the determination of conductors and shield wire stresses are carried
out; finally the economics including direct cost, cost of losses, operation and
maintenance cost along line life is evaluated. The design process is iterative as the
electrical parameters can be met with variety of solutions. The optimum solution is to
be derived.

For selection of optimum transmission line alternatives; electrical, mechanical, civil

and environmental aspects (as above) shall be taken into account as a whole set
simultaneously so as to develop transmission line design for satisfactory performance
and reasonable cost.

6. Insulation coordination study

The consultant shall carry out insulation coordination study to determine basic
electrical stresses and clearances.

For line insulation coordination, the insulation strength depends on the geometry of
towers and properties of the insulator string. The selection of the parameters defining
tower geometry such as tower height, strike distance, phase spacing and shielding angle
should be based on the specified degree of reliability vis-a-vis the over voltages/stresses
which can appear on the system under anticipated environmental/climatic conditions.
These parameters and their basis shall be clearly defined/documented and shown to
meet the system reliability criteria under the most unfavorable conditions.

The determination of phase spacing should be such as to avoid clashing of conductors

at mid span due to ice drop, galloping and differential wind speed.

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The type of insulator string i.e. V-string vs I-string shall be determined considering the
reliability requirements and economy of structure/Transmission line.

The shielding requirements (number of shield wires, shielding angle) shall be

determined while taking into consideration, inter alia, the terrain i.e. plain or hilly,
isokeraunic level, altitude, etc.;

The determination of electrical clearances has a direct impact on the size of structure
and economy of transmission line and shall be optimal.

7. Determination of Rights-of-Way

The Consultant shall identify the ROW necessary to accommodate the Consultant’s
design and construction as well as future operation and maintenance by the Client. The
Consultant shall determine the ROW required for the transmission line for the
parameters identified below and state the calculation method and results for the
following minimum set of parameters:

a. conductor swing;
b. ROW edge distances;
c. circuit separations;
d. characteristic and long span lengths;
e. total statutory ROW width;
f. construction and maintenance considerations;
g. existing and future use of adjacent land;
h. zoning and published official community plans;
i. existing buildings, planned developments, and other facilities;
j. road allowance & aerial rights and permits at major transportation corridors;
k. clearance over navigable watercourses;
l. simultaneous line outages caused by lightning;
m. radio interference;
n. audible noise;
o. electric and magnetic fields;
p. electric and magnetic induction;
q. geotechnical hazards & topography; and
r. clearances required for public safety and system reliability.

8. Pollution Severity Study for Insulator Design

The consultant shall conduct pollution severity study of the project area and submit its
findings, recommendations and mitigation measures. The study would, inter alia,
include the following.

a. Establishment of sufficient pollution severity test sites necessary to define a

“pollution map” of adequate resolution to facilitate the solution of insulation
problems currently being experienced and the selection, design and specification of

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the insulation to be installed for this project. It is important that these sites are
equipped with both ESDD/NSDD measurement racks and directional dust deposit
gauges in compliance with IEC Publication 60815.

b. The installation of leakage current measuring instruments at key points such as

major substations and areas where the occurrence of “instantaneous” pollution may
be expected, (typically, conductive coastal salt fogs or industrial sulphur dioxide
omissions).

c. The analysis of the measurements recorded above, in conjunction with the ambient
climatic data, to establish a “Pollution Index” for each site and identify the periods
when the insulation will be most vulnerable to flashover.

d. An audit of insulators on all of the lines and every insulator in the substations,
(support posts, surge arresters, circuit breakers, current transformers, etc.) –
parameters such as insulator material, creepage distance, diameter and shed
spacing-to-projection ratio are to be recorded.

e. A study of performance history of the major lines and substations including,

flashover occurrence and frequency, and time of year and time of day of the faults.

f. From all of the above, to assess the risk of flashover on all parts of the system and,
where unacceptable, to define the appropriate corrective action to eliminate such
faults. Secondly, to prepare specifications for insulators to be used on lines and
substations of this project in their specific locations.

9. Steel Towers

a. All towers shall be designed with reference to the environmental data and design
characteristic to be agreed by the Client.
b. The number of tower types and height of towers shall be optimized to provide the
most cost-effective line design considering reliability, materials, construction and
maintenance solutions.
c. Normal ruling span and the tower height shall be determined by the Consultant for
the most economical line construction according to the prudent engineering
practices.

9.1 Reliability Requirement

A transmission line shall be designed to withstand the defined weather loads

during its projected service life. The reliability requirement is also intended to
provide service continuity under additional loading conditions derived from these
defined weather loads, such as unbalanced ice loads due to long spans or rugged,
mountainous terrain. The reliability requirement is expressed in terms of a return
period, T, of the design weather loads which the transmission line is to be designed

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to withstand. For reference and further deliberations the following criteria is

suggested for the transmission line:

The transmission line shall be designed for weather load events based on a return
period of 1-in-100 years and a seismic event based on a return period of 1-in-2,475
years. The line shall be designed for no major damage under the 1-in-100 year
weather-related loads and no service interruption (i.e., maintain electrical
clearances) under the 1-in-50 year return weather loads.

9.2 Security Requirement

The Consultant’s design shall demonstrate that, at a minimum, the security

considerations listed below were evaluated and addressed in the transmission line
design.

Security Design Considerations

Condition Application Location

Flood Events Safe Electrical Clearances Site Specific

and Structure Location
Snow Creep Structure Loads Site Specific
(Snow Legs)
Rock Fall, Debris Structure Location Site Specific
Flows, Slides
Seismic, Soil Structure Location Site Specific
Liquefaction
Differential Ice Structure Loads Site Specific
Loads Conductor Sags

9.3 Safety Requirement

The transmission line shall be designed to provide electrical safety clearance and to
have the necessary strength to support weather loads under construction and
maintenance conditions, including stringing tackle loads and wire snubbing loads.
The design shall also accommodate energized live line and bare hand maintenance
methods and equipment.

10. Conductor Motion

The consultant shall study and determine the requirements for Aeolian vibration control
and conductor motion due to galloping.
In case of galloping, the clearances between phases and phases to shield wire should be
specified to account for expected conductor motion. The maximum span that can be
allowed before galloping ellipses touch should also be specified.

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11. Corona Effect and Electric Fields

Corona losses, Radio Noise, Audible Noise, Electric and Magnetic fields shall be
calculated and determined as per applicable codes, standards, guidelines.

12. Deliverables

The following is the general list of the Engineering documents and drawings that are to
be submitted by the Consultant for review/approval by the Client.
a) Route alignment
b) Survey Report
c) Soil Resistivity Report
d) Design Criteria Document
e) Tower fabrication drawings
f) Specifications and drawings of Transmission Line material and towers.
g) Construction methodology including but not limited to clearing ROW, Access
plan, Erection, Stringing, Civil works, location wise specific mitigation
measures/design wherever Required
h) Foundation Design
i) Estimated Cost of the Project
j) Project execution and Implementation Plan & Schedule
k) Project Completion Report
l) Documents, reports, drawings, calculation, etc.; other than above, as mentioned
in the Functional Requirements for Survey and Design,
m) Any other document/information necessary for the complete design & installation
of the transmission line.

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ANNEX-III: DETAILED TORS FOR ENVIRONMENTAL AND SOCIAL

ASSESSMENT (ESA)

1. Objectives of ESA Studies

The specific objectives of ESA are to:

a. Establish the social environmental baseline conditions in and along the

transmission line corridor
b. Screen and identify adverse environmental and social impacts associated with the
proposed transmission line.
c. Develop an Environmental Management and Monitoring Plan (EMMP) to address
the adverse environmental impacts.
d. Undertake Social Assessment (SA) and recommend mitigation interventions to
address the social impacts
e. Ensure that the EMMP and social interventions are complying with relevant
governing national laws and World Bank environmental and social safeguard
policies given under Item ‘G’ of this annexure.

2. The ESA Studies

Through the proposed study, NTDC desires to ensure safeguards’ compliance for the
Project, including its pre-construction, construction, operation and maintenance, and
de-commissioning phases, and to assess environmental and social consequences in line
with the national, provincial regulations on environment and social aspects. The
proposed study is aimed at screening and assessing the proposed project activities for
potential adverse environmental and social impacts and recommending, where
necessary, appropriate mitigation and enhancement measures, and course of action for
implementation.

The ESA will take into account the natural environment (air, water, and land); human
health and safety; social aspects (involuntary resettlement, indigenous peoples, and
physical cultural resources); trans-boundary and global environmental aspects including
climate change and its implications, and also induced impacts as well as the cumulative
impacts of other development projects in the area. The ESA will consider
environmental and social aspects in an integrated way. It will also take into account
variations in the project and country conditions; the findings of previous environmental
studies; national environmental action plans; the country's overall policy framework on
environment, national legislation, and institutional capabilities particularly that of
WAPDA and NTDC related to the environment and social aspects; and obligations of

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the country pertaining to project activities, under relevant international environmental

treaties and agreements.

3. Specific Tasks for the Consultants

To achieve the broader aim of ensuring safeguards' compliance, the consultants will
carry out the following activities:

3.1 Review the Project Details

 Review the proposed project and its geographic, ecological, economic, social,
and temporal context, including any offsite investments that may be required.
 Define the Impact Area and the “Corridor of Influence” of the project on the
basis of the project scope and extent.

3.2 Review of the Legislative and Regulatory Framework

 Review the policy, legal, and administrative framework within which the ESA
is to be carried out.
 Review the national environmental requirements and those of possible co-
financiers (international donors) of the project.
 Indicate relevant international environmental agreements to which the country
is a party.
 Review the World Bank Operational Policies on Safeguards with an analysis of
which of these will be triggered due to the proposed Project activities, and
identify possible gaps between relevant national and World Bank policies;

3.3 Scoping
Scoping is the first step of the ESA and is essentially the process of identifying
the significant issues related to the proposed project and of determining the scope
of the issues to be addressed in the ESA. The key tasks include: i) carry out
reconnaissance field visit(s); ii) hold initial stakeholder consultations; iii) identify
the key aspects to be studied during the detailed ESA, iv) finalize ESA ToRs in
consultation with the stakeholders; v) prepare detailed work plan for the
subsequent ESA tasks; vi) prepare the Scoping Statement compiling the process
and outcome of the scoping tasks described above; and vii) review the definition
of Area of Impact and the Corridor of Influence and revise (if necessary).

3.4 Analysis of Alternatives

The consultants will analyze alternative sitting of transmission lines in terms of
their environmental and social impacts and benefits. The analyses should include
the sitting process, based on the description of the selected route, the alternative

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routes and the environmental justification for the choice. The analysis of
alternatives will also avoid/minimize involuntary resettlement (including
involuntary acquisition of land and impact on livelihood of PAP). The consultant
will carry out consultations with local communities over the alignment,
particularly the angle tower locations, and take into consideration their views and
suggestions in the analysis. Based on the selected route, the consultants will
identify and prepare maps showing the corridor of impact (Col).

3.5 Baselines Studies

The consultants will review the available literature, visit the project area and
consult NTDC and other line departments to establish the baseline conditions in
the project areas, in terms of i) physical and biological environment, ii) climatic
and socio-economic conditions, iii) demographic and ethnic profiles, iv) social
economic development status, challenges and needs, v) employment and income
patterns, vi) land resources, ownership, tenure and holding size, registration, vii)
public services, viii) institutions (formal and informal), ix) women status and x)
security situation. The consultants will prepare maps of suitable scale to highlight
the socio-environment resources of the project area. The baseline studies should
conclude by providing the trend analysis of key environmental assets in the project
under ‘without project scenario’ and identify environmental hotspots.

3.6 Public/stakeholders’ Consultations

The consultants will hold at least two rounds of consultations on the environmental
front. The consultations will help to identify project stakeholders and hold
consultations with them to delineate the appropriate boundaries of the
environmental assessment and to screen potential adverse environmental and social
issues. The consultations will also receive feedback on the expected social issues
related to the project impact and suggested mitigation measures. The stakeholders
will include the primary stakeholder (those directly affected by the intervention)
and secondary stakeholders (those indirectly affected and those who have an
interest in the project) the consultants will document the proceedings of the
consultations along with the list of participants and photographs. The consultants
will provide systematic response to the concerns shown by the stakeholders in the
ESA report. The final round of consultation will be used to inform the stakeholders
on the study outcomes and the way project will address and the approach it has
adopted to attend their concerns.

On the social side, the consultant will follow a participatory fashion. Stakeholder
consultations are an important input in the baseline surveys, impact screening and
identification and development of the proposed mitigation measures. The
consultant will screen and identify the stakeholders, prepare for necessary project
info disclosure and hold consultations with the stakeholders in appropriate formats.
The consultation approach, organization, process, substance discussed,

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participation and feedback will be documented in detail in the social assessment

report.

3.7 Screening And Identification of Environmental/Social Impacts of

Transmission Lines
The consultants will identify potential environmental and social issues of
transmission lines in terms of their nature, magnitude, extent and location, and
timing and duration. These impacts may relate to the project design stage,
construction stage and/or the project operation and decommissioning stage. Based
on impact prediction methods and as the result of public consultations, the
consultants will screen adverse environmental impacts for inclusion in mitigation
measures and environmental management plan. The same process will be followed
for identification of social impacts. The consultants will carry out consultations
with local communities in impact screening and identification. Experiences show
that feedback from such consultations has always been helpful and can provide
important input in fully assessing project impacts. This is particularly so on the
social side. These impacts will be documented in the environmental and social
assessment reports.

3.8 Mitigation measures

The consultants will propose appropriate mitigation measures for the adverse
environmental and social impacts. These measures could base on exploring the
ways to achieve the project objectives by alternative ways, proposing changes in
the project design (size of the right of way / height of the power line towers, sitting
of facilities), through improved monitoring, and management practices (storage of
construction materials, labor camps, waste disposal, disposal of construction
debris, etc.) and / or through monitory compensation (resettlement). The
consultants will also explore ways and means to enhance the environmental and
social benefits rather than merely focusing on ‘do no harm approach’. Social
mitigation measures will follow from the alternative design implication ( i.e. size,
row, sitting of grid stations and towers, location of high voltage transmission lines
particularly through crowded urban areas, need for land, project's impact on land
prices, if any, etc.) and stakeholders consultation.

3.9 Environmental Management & Monitoring Plan (EMMP) and Mitigation

Approach on Social Impacts
The consultants will prepare site specific and comprehensive environmental
management and monitoring plan to ensure the adequacy and effectiveness by
clearly identifying the roles and responsibilities of the contractor, supervisory
consultant and the client. The consultants will also elaborate on the monitoring
mechanism (both internal and external) and the reporting frequency. The
consultants will prepare the cost estimates for the proposed EMMP for its inclusion
in the project cost. Similarly, the consultants will also prepare the costs of the
Social component / social mitigation measures as a part of the project costs /
benefits. The Consultants will also develop environment performance indicators to
monitor, audit, evaluate and supervise negative and positive project environmental

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Annexure:2 Terms of Reference

impacts. The Consultants will also suggest monitoring, auditing and evaluation
tools and formats of a monitoring plan including frequency and methodology of
monitoring as well as allocate institutional responsibility and costs.

Based on the findings of the social screening and Social Assessment, the consultant
will determine and propose a mitigation approach to address the social impacts
under the project. Where the alignment is fixed with the final power towers, a
resettlement action plan may need to be developed. In situations where the
alignment towers are not finalized and the alignment corridor is still subject to
change before finalization, a phased approach may be appropriate. In this case, a
resettlement policy framework or a social impact management framework as
needed, can be developed before project appraisal and detailed resettlement action
plans can be developed during implementation when the alignment is finalized.
Once the proposals are endorsed, the consultant will need to develop the detailed
mitigation plan. Outlines of a resettlement action plan and a resettlement policy
framework are given under item ‘H’ and ‘I’ respectively.

4. Methodology
The assignment will be carried out through desk reviews, field visits and stakeholder
consultations through interviews and focus group discussions.

5. Time Schedule.
The consultants will carry out the ESA study in 14 weeks.

6. Deliverables
The following deliverables will be required from the consultants.

6.1 Environmental Assessment (EA)

 Inception Report (2 weeks after the commencement of work)

 Draft EA Report (12 weeks after the commencement of work)
 Final EA Report after incorporating the comments by the Client, stakeholders
and the Bank (14 weeks)
 Executive Summary both in English and Urdu languages (14 weeks)

6.2 Suggested Structure of the EA Report

 Cover Page
 Executive Summary
 Table of Contents
 Introduction/ Background
 Policy, Legal and Administrative Framework
 Description of the Project

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Annexure:2 Terms of Reference

 Description of Baseline Environment

 Analysis of Project Alternatives
 Environmental Impacts and Mitigation measures
 Environmental Management and Monitoring Plan (EMMP)
 Grievance Redressal Mechanism
 Environmental mitigation, management and auditing Costs
 Conclusions and recommendations

6.3 Social Assessment (SA)

 Inception Report (2 weeks after the commencement of work)

 Draft SA Report (11 weeks after the commencement of work)
 Final SA Report after incorporating the comments by the Client and Bank (12
weeks)
 Executive Summary both in English and Urdu languages (12 weeks)

6.4 Suggested Structure of the SA Report

The Social Assessment (SA) would be a standalone document and contain the
followings:
 Table of Contents
 Executive Summary
 Introduction/ Background
 Objective and scope of assignment
 Socio economic baseline
o demographic characteristics of the affected area and affected persons
o ethnic profiles and communities
o employment patterns and income structures
o access to and use of natural resources, particularly land and forest
o women and vulnerable groups
o social infrastructure and services
o land tenure, ownership and registration
o development needs, challenges and status
o security situation
 Screening and assessment of adverse impact and mitigation approach
o Approach and methodology
o Impact zones and areas
o Adverse social impacts (physical and non-physical)
o Recommendations on mitigation interventions (RAP or policy
framework) and rational
 Policy, Legal and Administrative Framework in addressing adverse impacts

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Annexure:2 Terms of Reference

o Relevant laws and policies (government and World Bank)

o Existing institutions and decision-making mechanism (formal and
informal)
o Recommended institutional mechanism and process for the project
implementation
 Stakeholder identification and consultation
o Government agencies
o Local administration
o Non-government organizations
Community organizations
o Consultation approach and methodology
o Process and consultation organizations
o Key feedback from the consultations
o Matrix of consultation sessions (time, place, participants and issues)
 Security and conflict situation

6.5 Appendices

 List of ESA Team Members

 List of participants (stakeholders)
 Personal communications/ minutes of public meetings
 Other information (Photographs, rate lists obtained from forest and
agriculture departments, etc.)
 Outline for a resettlement action plan
 Outline for a resettlement policy framework

6.6 Resettlement Action Plan

6.7 Resettlement Policy Framework

7. Basic Elements of a Resettlement Action Plan

7.1 Description of the project.

General description of the project and identification of the project area.

7.2 Potential impacts.

Identification of
i. the project component or activities that give rise to resettlement;
ii. the zone of impact of such component or activities;
iii. the alternatives considered to avoid or minimize resettlement; and

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Annexure:2 Terms of Reference

iv. the mechanisms established to minimize resettlement, to the extent possible,

during project implementation.

7.3 Socioeconomic studies.

The findings of socioeconomic studies to be conducted in the early stages of

project preparation and with the involvement of potentially displaced people,
including
i. the results of a census survey covering
1. current occupants of the affected area to establish a basis for the design
of the resettlement program and to exclude subsequent inflows of
people from eligibility for compensation and resettlement assistance;
2. standard characteristics of displaced households, including a
description of production systems, labor, and household organization;
and baseline information on livelihoods (including, as relevant,
production levels and income derived from both formal and informal
economic activities) and standards of living (including health status) of
the displaced population;
3. the magnitude of the expected loss--total or partial--of assets, and the
extent of displacement, physical or economic;
4. information on vulnerable groups or persons for whom special
provisions may have to be made; and
5. provisions to update information on the displaced people's livelihoods
and standards of living at regular intervals so that the latest
information is available at the time of their displacement.
ii. Other studies describing the following
1. land tenure and transfer systems, including an inventory of common
property natural resources from which people derive their livelihoods
and sustenance, non-title-based usufruct systems (including fishing,
grazing, or use of forest areas) governed by local recognized land
allocation mechanisms, and any issues raised by different tenure
systems in the project area;
2. the patterns of social interaction in the affected communities, including
social networks and social support systems, and how they will be
affected by the project;
3. public infrastructure and social services that will be affected; and
4. social and cultural characteristics of displaced communities, including
a description of formal and informal institutions (e.g., community
organizations, ritual groups, nongovernmental organizations (NGOs))

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Annexure:2 Terms of Reference

that may be relevant to the consultation strategy and to designing and

implementing the resettlement activities.

7.4 Legal framework.

The findings of an analysis of the legal framework, covering

i. the scope of the power of eminent domain and the nature of compensation
associated with it, in terms of both the valuation methodology and the timing
of payment;
ii. the applicable legal and administrative procedures, including a description of
the remedies available to displaced persons in the judicial process and the
normal timeframe for such procedures, and any available alternative dispute
resolution mechanisms that may be relevant to resettlement under the project;
iii. relevant law (including customary and traditional law) governing land tenure,
valuation of assets and losses, compensation, and natural resource usage
rights; customary personal law related to displacement; and environmental
laws and social welfare legislation;
iv. laws and regulations relating to the agencies responsible for implementing
resettlement activities;
v. gaps, if any, between local laws covering eminent domain and resettlement
policy, and the mechanisms to bridge such gaps; and
vi. any legal steps necessary to ensure the effective implementation of
resettlement activities under the project, including, as appropriate, a process
for recognizing claims to legal rights to land--including claims that derive
from customary law and traditional usage

7.5 Institutional Framework.

The findings of an analysis of the institutional framework covering

i. the identification of agencies responsible for resettlement activities and NGOs

that may have a role in project implementation;
ii. an assessment of the institutional capacity of such agencies and NGOs; and
iii. any steps that are proposed to enhance the institutional capacity of agencies
and NGOs responsible for resettlement implementation.

7.6 Eligibility.

Definition of displaced persons and criteria for determining their eligibility for
compensation and other resettlement assistance, including relevant cut-off dates.

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7.7 Valuation of and compensation for losses.

The methodology to be used in valuing losses to determine their replacement

cost; and a description of the proposed types and levels of compensation under
local law and such supplementary measures as are necessary to achieve
replacement cost for lost assets.

7.8 Resettlement measures.

A description of the packages of compensation and other resettlement measures

that will assist each category of eligible displaced persons. In addition to being
technically and economically feasible, the resettlement packages should be
compatible with the cultural preferences of the displaced persons, and prepared
in consultation with them.

7.9 Site selection, site preparation, and relocation.

Alternative relocation sites considered and explanation of those selected,

covering
i. institutional and technical arrangements for identifying and preparing
relocation sites, whether rural or urban, for which a combination of productive
potential, locational advantages, and other factors is at least comparable to the
advantages of the old sites, with an estimate of the time needed to acquire and
transfer land and ancillary resources;
ii. any measures necessary to prevent land speculation or influx of ineligible
persons at the selected sites;
iii. procedures for physical relocation under the project, including timetables for
site preparation and transfer; and
iv. legal arrangements for regularizing tenure and transferring titles to resettlers.

7.10 Housing, infrastructure, and social services.

Plans to provide (or to finance resettlers' provision of) housing, infrastructure

(e.g., water supply, feeder roads), and social services (e.g., schools, health
services); plans to ensure comparable services to host populations; any
necessary site development, engineering, and architectural designs for these
facilities.

7.11 Environmental protection and management.

A description of the boundaries of the relocation area; and an assessment of the

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Annexure:2 Terms of Reference

environmental impacts of the proposed resettlement and measures to mitigate

and manage these impacts (coordinated as appropriate with the environmental
assessment of the main investment requiring the resettlement).

7.12 Community participation.

Involvement of resettles and host communities in the following

i. a description of the strategy for consultation with and participation of
resettlers and hosts in the design and implementation of the resettlement
activities;
ii. a summary of the views expressed and how these views were taken into
account in preparing the resettlement plan;
iii. a review of the resettlement alternatives presented and the choices made
by displaced persons regarding options available to them, including
choices related to forms of compensation and resettlement assistance, to
relocating as individuals families or as parts of preexisting communities or
kinship groups, to sustaining existing patterns of group organization, and
to retaining access to cultural property (e.g. places of worship, pilgrimage
centers, cemeteries);
iv. institutionalized arrangements by which displaced people can
communicate their concerns to project authorities throughout planning and
implementation, and measures to ensure that such vulnerable groups as
indigenous people, ethnic minorities, the landless, and women are
adequately represented.

7.13 Grievance procedures.

Affordable and accessible procedures for third-party settlement of disputes

arising from resettlement; such grievance mechanisms should take into account
the availability of judicial recourse and community and traditional dispute
settlement mechanisms.

7.14 Organizational responsibilities.

The organizational framework for implementing resettlement, including

identification of agencies responsible for delivery of resettlement measures and
provision of services; arrangements to ensure appropriate coordination between
agencies and jurisdictions involved in implementation; and any measures
(including technical assistance) needed to strengthen the implementing agencies'
capacity to design and carry out resettlement activities; provisions for the

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Annexure:2 Terms of Reference

transfer to local authorities or resettlers themselves of responsibility for

managing facilities and services provided under the project and for transferring
other such responsibilities from the resettlement implementing agencies, when
appropriate.

7.15 Implementation schedule.

An implementation schedule covering all resettlement activities from

preparation through implementation, including target dates for the achievement
of expected benefits to resettlers and hosts and terminating the various forms of
assistance. The schedule should indicate how the resettlement activities are
linked to the implementation of the overall project.

7.16 Costs and budget.

Tables showing itemized cost estimates for all resettlement activities, including
allowances for inflation, population growth, and other contingencies; timetables
for expenditures; sources of funds; and arrangements for timely flow of funds,
and funding for resettlement, if any, in areas outside the jurisdiction of the
implementing agencies.

7.17 Monitoring and evaluation.

Arrangements for monitoring of resettlement activities by the implementing

agency, supplemented by independent monitors as considered appropriate by
the Bank, to ensure complete and objective information; performance
monitoring indicators to measure inputs, outputs, and outcomes for resettlement
activities; involvement of the displaced persons in the monitoring process;
evaluation of the impact of resettlement for a reasonable period after all
resettlement and related development activities have been completed; using the
results of resettlement monitoring to guide subsequent implementation.

8 Basic Elements of a Resettlement Policy Framework (RPF)

a) a brief description of the project and components for which land acquisition and
resettlement are required, and an explanation of why a resettlement plan cannot be
prepared;
b) principles and objectives governing resettlement preparation and implementation;
c) description of the process for preparing and approving resettlement plans;

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Annexure:2 Terms of Reference

d) estimated population displacement and likely categories of displaced persons, to

the extent feasible;
e) eligibility criteria for defining various categories of displaced persons;
f) a legal framework reviewing the fit between borrower laws and regulations and
measures proposed to bridge any gaps between them;
g) methods of valuing affected assets;
h) organizational procedures for delivery of entitlements, including, for projects
involving private sector intermediaries, the responsibilities of the financial
intermediary, the government, and the private developer;
i) a description of the implementation process, linking resettlement implementation
to civil works;
j) a description of grievance redress mechanisms;
k) a description of the arrangements for funding resettlement, including the
preparation and review of cost estimates, the flow of funds, and contingency
arrangements;
l) a description of mechanisms for consultations with, and participation of, displaced
persons in planning, implementation, and monitoring; and
m) arrangements for monitoring by the implementing agency and, if required, by
independent monitors.
Note:
When a resettlement policy framework is the only document that needs to be
submitted as a condition of the loan, the resettlement plan to be submitted as a
condition of subproject financing need not include the policy principles,
entitlements, and eligibility criteria, organizational arrangements, arrangements
for monitoring and evaluation, the framework for participation, and mechanisms
for grievance redress set forth in the resettlement policy framework. The
subproject-specific resettlement plan needs to include baseline census and
socioeconomic survey information; specific compensation rates and standards;
policy entitlements related to any additional impacts identified through the census
or survey; description of resettlement sites and programs for improvement or
restoration of livelihoods and standards of living; implementation schedule for
resettlement activities; and detailed cost estimate.

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 ANNEX – 4

FORMAT FOR TECHNICAL PROPOSAL

 FORMAT FOR TECHNICAL PROPOSAL

1. Technical Proposal will be in English language and submitted with Form

sample at Appendix-A to this Annexure. It will demonstrate knowledge of the
Consultants regarding requirements of assignment and understanding of the
tasks set forth in Terms of Reference (TOR) for Consultants (Annex-2)

2. The Proposal should be based on the following format:

i. Background and experience of the consortium and of any firm(s)

associated for the purpose of providing the services for this
assignment. A list of past and present references covering major
assignments of similar nature carried out, or being carried out by the
consortium (and the associated firms(s), if any) as per sample at
Appendix-B to this Annexure.

ii. General approach and methodology proposed for carrying out the
Assignment including such detailed information as deemed relevant
(sample form at Appendix-C to this Annexure).

iii. Supportive illustrations (separate for each Assignment) by way of:

a. Implementation work plan/schedule of principal activities

(sample at Appendix-D to this annexure).

b. A bar-chart manning schedule indicating the estimated duration

(separately in the head office and in the field) as per sample at
Appendix-E to this Annexure.

c. Composition of team personnel and the tasks to be assigned

(sample at Appendix-F to this Annexure).

iv. Name, age, background, employment records and detailed professional

experience of the key staff to be assigned for providing the proposed
services, with particular reference to the kind of experience required
for the project (sample of CV at Appendix-I to this Annexure). Detail
of Eligible Assignments of key personnel will be provided as per
format given in Appendix-G & H to this annexure.

v. Comments, if any, regarding the Terms of Reference (TOR) etc. to

improve performance in carrying out the assignment (sample at
Appendix-J to this Annexure).

vi. Proposed association arrangements in accordance with requirements of

the Pakistan Engineering Council Act, supported with:

a. M.O.U. of association arrangements duly signed by all the

members giving percentage share.
 b. An organization chart along with details of association
arrangements to show equitable and effective participation of
the members and regional representation, if any.

vii. Status of registration with Pakistan Engineering Council for each

individual firm is a statutory requirement of the Government of
Pakistan. Firms may get PEC registration any time before signing
Contract Agreement.
 Appendix-A to Annex-4
Page 1 of 2

TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]

To

Chief Engineer (P&MM) NTDC

622-WAPDA House, Lahore

Subject: Consultancy Services for interconnection arrangement for power

evacuation from Suki Kinari, Kohala and Mahl hydro power
projects in northern areas

Dear Sirs:

We, the undersigned, offer to provide the Consultancy Services for

interconnection arrangement for power evacuation from Suki Kinari, Kohala and
Mahl hydro power projects in northern areas in accordance with your Request for
Proposals dated ________ and our Proposal. “We are hereby submitting our
Proposal, which includes this Technical Proposal and a Financial Proposal sealed in a
separate envelope.”

{If the Consultant is a joint venture, insert the following: We are submitting
our Proposal as a joint venture with: {Insert a list with full name and the legal address
of each member, and indicate the lead member}.We have attached a copy {insert: “of
our letter of intent to form a joint venture” or, if a JV is already formed, “of the JV
agreement”} signed by every participating member, which details the likely legal
structure of and the confirmation of joint and severable liability of the members of the
said joint venture.

{OR

{If the Consultant’s Proposal includes Sub-consultants, insert the following :} We are
submitting our Proposal with the following firms as Sub-consultants: {Insert a list
with full name and address of each Sub-consultant.}

We hereby declare that:

(a) All the information and statements made in this Proposal are true and
we accept that any misinterpretation or misrepresentation contained in
this Proposal may lead to our disqualification by NTDC.
(b) Our Proposal shall be valid and remain binding upon us for the period
of 120 days after the last date of submission, extendable further on the
expiry of this period through mutual agreement.
(c) We have no conflict of interest in accordance with clause 20 of
General Information to Consultants.
(d) We meet the eligibility requirements as stated in TOR.
 Appendix-A to Annex-4
Page 2 of 2

(e) In competing for (and, if the award is made to us, in executing) the
Contract, we undertake to observe the laws against fraud and
corruption, including bribery, in force in Pakistan.
(f) If negotiations are held during the period of validity of the Proposal, i.e.,
before [date] we undertake to negotiate on the basis of the proposed
staff. Our Proposal is binding upon us and subject to the modifications
resulting from contract negotiations.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature {In full and initials}:

Name and Title of Signatory:
Name of Consultant (company’s name or JV’s name):
In the capacity of:

Address:
Contact information (phone and e-mail):

{For a joint venture, either all members shall sign or only the lead member, in
which case the power of attorney to sign on behalf of all members shall be
attached}
 Appendix-B1 to Annex-4
Page 1 of 2

Consultant’s Organization

If the applicant is a Joint Venture, Partnership, Consortium or other form of collaboration, each
member of the Joint Venture, Partnership, Consortium or other form of collaboration should
individually complete and submit Forms, as appropriate.

1. Applicant’s Company/Firm Name:

______________________________________________________________________________

Contact(s) ______________________________________________
Job Title: _______________________________________________
Address: ________________________________________________
________________________________________________
Telephone: __________________ Fax:_______________________
Email: __________________________________________________

2. Head Office Address (if different from above):

______________________________________________________________________________
______________________________________________________________________________
Telephone: __________________ Fax:_______________________
Email: __________________________________________________

3. Applicant’s Organisation:

3.1) Type of organisation (e.g. private company, public company, subsidiary, partnership, Joint
Venture, consortium etc.)
______________________________________________________________________________

3.2) Date and Country of Registration (provide for both the Applicant and the ultimate parent):
Applicant: __________________________________________________________
Ultimate Parent: _____________________________________________________

3.3) Commercial Registration:

Applicant
Date of Registration: _______________________________________
Registration Number: ______________________________________
Country of Registration: ____________________________________
Type of Registration (limited company, partnership, etc,):
________________________________________________________
Ultimate Parent
Date of Registration: _______________________________________
Registration Number: ______________________________________
Country of Registration: ____________________________________
Type of Registration (limited company partnership, etc.):
__________________________________________________________
 Appendix-B1 to Annex-4
Page 2 of 2

4. Applicant’s main business activities. (Please list and provide the date of first involving in such
activity):
______________________________________________________________________________
______________________________________________________________________________
1. ___________________ Since: ________________
2. ___________________ Since: ________________
3. ___________________ Since: ________________
4. ___________________ Since: ________________
5. ___________________ Since: ________________ etc.
(Please provide additional but brief details if dates or information above have been affected by
company buy-outs, amalgamations, etc.)

5. Parent, Associate and Subsidiary Company Involvement:

If the Applicant is a subsidiary, associate or affiliate, what involvement (scope), if any, will the
parent or other related companies have in the Project?

______________________________________________________________________________
______________________________________________________________________________
Please provide the names and addresses' of associated companies which will be involved in the
Project and the number of local and overseas professional personnel expected to be involved in
the Project.

Name(s): Address(es): No. of personnel involved: (please

specify local and/or overseas)

6. Please provide details of any legal, civil or contractual action outstanding or threatened claim,
distress, legal action, litigation proceeding, suit, prosecution, investigation, enquiry or
arbitration which have been made against your organization in the last 3 years.
________________________________________________________________
 Appendix-B2 to Annex-4
Page 1 of 2

JOINT VENTURE OR CONSORTIUM DATA

A. Is this response being made on behalf of a Joint Venture (JV), Consortium, or other
association of individuals/companies?

Yes/No: _________________
If the answer is "Yes" to the above, please provide the information listed below, and the
selected JV etc. information which is requested in each of the other Forms.

B. Is the JV etc. formally constituted by an agreement, letter of association, memorandum of

understanding, or other such similar agreement?

Yes/No:
If the answer is "Yes" to the above, the Applicant must enclose a copy of the Agreement etc.
with the completed forms. If no formal JV Agreement is in place, letters addressed to the
director from each of the companies in the proposed JV should be submitted with the
completed forms. Each letter must be signed by a director of the company, or another
individual who has the authority to commit the company in such an arrangement. The letter of
agreement should reflect that all parties to the agreement are jointly and severally liable for
the obligations of the joint venture for any agreement entered into with the Authority.

C. JV/Consortium Specific Information:

The following information should be provided and completed by the Lead Member in the JV:

1. JV/Consortium (Agency) Name:

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_________
Name(s) and title of Contact Person(s) to whom future correspondence may be addressed:

Contact(s):
________________________________________________________________________
Job Title:
_________________________________________________________________________
Address:
_________________________________________________________________________
Telephone: ____________________ Fax: _________________________________
Email:_____________________________________________________________________

2. JV Office Address (if different from above):

______________________________________________________________________________
______________________________________________________________________________
Telephone: ____________________ Fax:________________________________
Email: _______________________________________________________________________
 Appendix-B2 to Annex-4
Page 2 of 2

3. Names of JV/Consortium Members % share of JV by each Member

a.
_____________________________________________________________________________
b. ____________________________________________________________________________
c. ____________________________________________________________________________
d. ____________________________________________________________________________
e. ____________________________________________________________________________

4. Name of Lead Member (Management Sponsor):

______________________________________________________________________________

5. Proposed distribution of management, financial and contractual responsibilities between the

JV/Consortium partners.

6. Proposed allocation of work among the JV/Consortium members if different from question 5
above.
Name(s) of JV Member(s) Proposed Work
 Appendix-B3 to Annex-4
Page 1 of 1

FIRM’s REFERENCE

Relevant Services carried out in the Last Ten Years

Which Best Illustrate Qualifications/Experience

Using the format below, provide information on each reference assignment for which your
firm, either individually as a corporate entity or as one of the major companies within a
consortium, was legally contracted.

Assignment Name: Country:

Location within Country: No. of Staff:

No. of Staff Months: Name of Client:

Address of Client:

Start Date of Services: Completion Date: Approximate Values of Services (in

(month Year) (month Year) current US$/Rs):

Name of Associated No. of Months of Professional Staff

Firm(s), if any: Provided by Associated Firm(s):

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions
performed:

Narrative Description of Project:

Description of consultancy Services (TOR) Provided by Your Firm also showing percentage share
and the position in the joint venture/consortium, if applicable:

Consultants’ Name: ______________________________________________________

 Appendix-B4 of Annex-4
Page 1 of 1

PRESENT STAFF DEPLOYMENT

Major Project(s) Presently Undertaken

Project Name

Location

Associates(s)

Field of Expertise Total Number of Staff Assigned

Permanent Staff to Above Projects
 Appendix-C to Annex-4
Page 1 of 1

DESCRIPTION OF APPROACH, METHODOLOGY AND WORK

PLAN FOR PERFORMING THE ASSIGNMENTS AS CONSULTANT

The proposed methodology and work plan shall be described as follows:

1. Understanding of TOR (not more than three pages)

The Applicant shall clearly state its understanding of the TOR and also highlight its
important aspects. The Applicant may supplement various requirements of the
TOR and also make precise suggestions if it considers this would bring more
clarity and assist in achieving the Objectives laid down in the TOR.

2. Approach, Methodology and Work Plan (not more than five pages)

The Applicant will submit its methodology for carrying out this assignment,
outlining its approach toward achieving the Objectives laid down in the TOR. The
Applicant will submit a brief write up on its proposed team and organization of
personnel explaining how different areas of expertise needed for this assignment
have been fully covered by its proposal. In case the Applicant is a consortium, it
should specify how the expertise of each firm is proposed to be utilized for this
assignment. The Applicant should specify the sequence and locations of important
activities, and provide a quality assurance plan for carrying out the Consultancy
Services.

Note: Marks will be deducted for writing lengthy and out of context responses.
 Appendix-D1 to Annex-4
Page 1 of 1

WORK PLAN/ACTIVITY SCHEDULE

Monthly Program from date of Commencement

Sr.
Work/Activity (In the Form of Bar chart)
No.
1 2 3 4 5
 Appendix-D2 to Annex-4
Page 1 of 1

Completion and Submission of Reports

Report Date
1. Implementation Plan Report
2. Interim Progress Report(s)
- Monthly
- Quarterly
- Yearly

3. Draft Completion Report

4. Final Completion Report

These reports would be distributed to the following or as instructed by the client:

i. General Manager (Projects Delivery North) NTDC, WAPDA House, Lahore.

ii. Chief Engineer (P&MM) NTDC, WAPDA House, Lahore.
iii. Chief Engineer (T/L Design) NTDC, WAPDA House, Lahore.
iv. Chief Engineer (EHV-I) NTDC, Islamabad.
v. Project Director EHV (concerned).
vi. XEN EHV (concerned).
 Appendix-E to Annex-4
Page 1 of 1

Manning Schedule for Consultant Personnel

(Bar Chart Form)

Monthly Program from date of Estimated

Sr.
Name Position Commencement (In the Form of Bar Chart) Man
No.
1 2 3 4 5 Months

Legend: Continuous
Intermittent
 Appendix-F to Annex-4
Page 1 of 1

COMPOSITION OF THE KEY PERSONNEL AND THE TASKS

TO BE ASSIGNED

1. Key Personnel

Sr. No. Name Position Tasks/Assignment

* if any of the proposed key personnel is not currently employed by the Consultant
Firm, his consent to enter into contract with the Consultant Firm for the assignment
has to be attached.

2. Support Personnel

Sr. No. Name Position Tasks/Assignment

 Appendix-G to Annex-4
Page 1 of 1

Abstract of Eligible Assignments of Key Personnel

S. No. Name of Name of Name of firm Designation of Date of Man-days

Project Client for which the the Key completion of spent
Key Personnel Personnel on the
worked the assignment assignment
1
2
3
4
5

(Signature, name and designation of the authorized signatory)

 Use separate Form for each Key Personnel.

 The names & chronology of projects included here should conform to the project- wise details submitted in Appendix-H to Annexure-4.
 Appendix-H to Annex-4
Page 1 of 1

Eligible Assignments of Key Personnel

Name of Key Personnel:

Name of Consulting Firm where employed:
Designation of Key Personnel
Name of the Project
Length in km or other particulars
Name of client and Address:
(indicate whether public or private)
Name, telephone no. and fax no. of client’s
representative:
Estimated capital cost of the Project
(in Rs. or US$ million):
Cost of the consulting firm for the Project
(in Rs. Or US$ million):
Start & finish dates of the project
(Month/year)
Start & finish dates of the services of the
consulting firm (month/ year):
Start & finish dates of the services of the Key
Personnel (month/ year):
Brief description of the project

Brief description of TOR of consulting firm for the project

Description of tasks performed by the Key Personnel

It is certified that the aforesaid information is true and correct to the best of
my knowledge and belief.

(Signature and name of Key Personnel)

Note:
Use separate sheet for each Eligible Project.
 Appendix-I to Annex-4
Page 1 of 2

FORMAT OF CURRICULUM VITAE (CV)

FOR PROPOSED KEY STAFF

Proposed Position: ________________________________________

Name of Firm: ________________________________________
Name of Person: ________________________________________
Profession: ________________________________________
Date of Birth: ________________________________________
Years with Firm: ________________________________________
Nationality: ________________________________________
Membership in Professional Societies: _____________________________

09. Key Qualifications:

[Give an outline of staff member's experience and training most pertinent to

tasks on assignment. Describe degree of responsibility held by staff member
on relevant previous assignments and give dates and locations. Use up to one
page.]

10. Education:

[Summarize college/university and other specialized education of staff

member, giving names of institutions, dates attended and degrees obtained.]

11. Employment Record:

[Starting with present position, list in reverse order every employment held.
List all positions held by staff member since graduation, giving dates, names
of employing organizations, title of positions held, location of assignments and
description of assignments.]

12. Details of the current assignment and the time duration for which services are
required for the current assignment.

13. Language:

[Indicate proficiency in speaking, reading and writing of each language as

excellent good, fair or poor.]

14. Certification:

a) I am willing to work on the Project and I will be available for entire

duration of the Project assignment as required.
 Appendix-I to Annex-4
Page 2 of 2

b) I, the undersigned, certify that to the best of my knowledge and belief, this
CV correctly describes me, my qualifications and my experience.

(Signature and name of the Key Personnel)

Place: .................

(Signature and name of the authorized signatory of the Applicant)

Note:
Each page of the CV shall be signed in ink and dated by both the Personnel concerned
and by the Authorized Representative of the Applicant firm along with the seal of the
firm. Photocopies/unsigned CVs will not be considered for evaluation.
 Appendix-J to Annex-4
Page 1 of 1

COMMENTS/SUGGESTIONS OF CONSULTANT

I. On the Terms of Reference (TOR)

a) Review of existing data, preliminary survey & routing, validation of

conductor selection, finalization of design criteria

1. ________________________________________________________

2. ________________________________________________________
etc.

b) Design of suitable tower family including fabrication & load testing of

prototypes

1. ________________________________________________________

2. ________________________________________________________
etc.

c) Preparation of specifications, preparation of bidding documents and

support of the client during tendering

1. ________________________________________________________

2. ________________________________________________________
etc.

d) Monitoring of Project Activities/Work Supervision/quality Control/Quality

Assurance

1. ________________________________________________________

2. ________________________________________________________
etc.

Project Management

1. ________________________________________________________

2. ________________________________________________________
etc.
 Appendix-J to Annex-4
Page 2 of 2

Detailed Scope of Work

1. ________________________________________________________

2. ________________________________________________________
etc.

e) Work Schedule and Implementation

II. On the Data, Services and Facilities to be provided by the client,

indicated, if any in the TOR:

1. ________________________________________________________
2. ________________________________________________________
3. ________________________________________________________
4. ________________________________________________________
5. ________________________________________________________
6. ________________________________________________________
7. ________________________________________________________
8. ________________________________________________________
9. ________________________________________________________
etc.
 ANNEX-5

FORMAT FOR FINANCIAL PROPOSAL

 Annex-5

FORMAT FOR FINANCIAL PROPOSAL

1. Financial proposal expressed in local currency, should be prepared on “Cost

Plus-Fee” basis and be accompanied by supporting documents as per sample
in Appendix-A of this Annexure.

2. The proposal should show in detail:

i. The man-months for each consultant’s personnel proposed to be

assigned to various activities.

a. A breakdown of a time based rates as per samples in Forms 1, 2 & 3 of

Appendix-A of this Annexure.

b. The breakdown of all time based rates including actual basic salary,
fringe benefits, firm’s overheads and fees to justify the billing rates.
Certification on breakdown of fringe benefits and overheads by an
independent firm of auditors must also be submitted.

3. The proposal should contain:

i. An estimate of the salary costs/remuneration of consultants personnel,

(foreign and local) as per sample in Form 4 of Appendix-A of this
Annexure.

ii. An estimate of direct costs/non salary costs together with breakdown

for various items as per sample in Form 5 of Appendix-A of this
Annexure.

4. The proposal should also contain summary of the costs as per sample in
Form 8 of Appendix-A of this Annexure.

A-5-1
 Appendix-A to Annex-5
Page 1 of 10

FINANCIAL PROPOSAL SUBMISSION FORM

[Place and Date]

Chief Engineer (P&MM) NTDC

622-WAPDA House, Lahore

Subject: Consultancy Services for interconnection arrangement for power

evacuation from Suki Kinari, Kohala and Mahl hydro power
projects in northern areas

Sir,

I/We __________________________________________________________ enclose

Financial Proposal of our Firm/JV for the subject Project, amounting to total cost of
services as Rs. ___________________ (Rupees ________________________).

We understand that you are not bound to accept any proposal you receive.

Yours faithfully,

Signature: ____________________
Full Name: ____________________
Designation: ____________________
Address: ____________________
(Authorized Representative)

A-5-2
 Appendix-A to Annex-5
Page 2 of 10

FINANCIAL PROPOSAL

Should include the following:

1. Breakdown of Rates For Consultancy Contract Form 1

2. Breakdown of Social Charges Form 2

3. Breakdown of Overhead Costs Form 3

4. Estimated Salary Cost/Remuneration of Consultant Form 4

5. Estimated Direct/ Non-salary Costs of Consultants Form 5

6. Prototype Production and Testing Cost Form 6

7. Cost of Training of Client’s personnel,

CIGRE Membership and PLS Software License Form 7

8. Summary of Cost Form 8

A-5-3
 Appendix-A to Annex-5
Page 3 of 10

Form 1

BREAKDOWN OF RATES FOR CONSULTANCY CONTRACT

Project: ______________________________ Firm: _________________

Basic Social Rate per Rate per

Overhead Fee Field
Salary per Charges Sub- Month for Month for
Name Position (%age of (%age Allowance
Cal. (%age of Total Project Field
1+2) of 4) (%age of 1)
Month 1) Office Work
(1) (2) (3) (4) (5) (6) (7) (8)

Notes:

Item No. 1 Basic salary shall include actual gross salary before deduction of taxes.
Payroll sheet for each proposed personnel should be submitted at time of
negotiations.

Item No. 2 Social charges shall include NTDC’s contribution to social security, paid
vacation, average sick leave and other standard benefits paid by the company
to the employee. Breakdown of proposed percentage charges should be
submitted and supported (see Form 2).

Item No. 3 Overhead shall include general administration cost, rent, clerical and junior
professional staff and business getting expenses, etc. Breakdown of proposed
percentage charges for overhead should be submitted and supported (see
Form 3).

Item No. 5 Fee shall include company profit and share of salary of partners and directors
(if not billed individually for the project) or indicated in overhead costs of the
Company.

Item No. 7 Normally payable only in case of field work under hard and arduous
conditions.

Full Name: ____________________

Signature: ____________________

Title: ____________________

A-5-4
 Appendix-A to Annex-5
Page 4 of 10

Form 2

BREAKDOWN OF SOCIAL CHARGES

Refer Amount
Income certified/
Sr. As a %age of
Detailed Description Statement corrected by
No. Basic Salary
independent
Auditor

A-5-5
 Appendix-A to Annex-5
Page 5 of 10

Form 3

BREAKDOWN OF OVERHEAD COSTS

Refer Amount
Income certified/
Sr. As a %age of
Detailed Description Statement corrected by
No Basic Salary
independent
Auditor

A-5-6
 Appendix-A to Annex-5
Page 6 of 10

Form 4

ESTIMATED SALARY COSTS/REMUNERATION OF CONSULTANT

Total Amount
S. No. Name Position Man-Month Monthly Billing Rate
(US$/Pak Rs.)

A-5-7
 Appendix-A to Annex-5
Page 7 of 10

Form 5

ESTIMATED DIRECT /NON-SALARY COSTS

OF CONSULTANTS

S. Estimated Cost
Description
No. (US$/Pak Rs)
I. Project Office/Field Offices

1. Furnishing of office cum residence accommodation

2. Rent of office cum residence

3. Air conditioner

4. Electricity, Water and gas Charges

5. Running and Maintenance of Office and Office Equipment

6. Office Supplies and Stationary

7. Computer/Laptops along with Printers, Photocopying Machines

and Fax Machines

8. Fax, Postage, Courier & Telephone Charges

9. Running and Maintenance of Vehicles

10. Non-Technical Staff

11. T.A/D.A

12. Repair & Maintenance of Computer Hardware & Software and

Software for Transmission Line

13. Miscellaneous

Total

A-5-8
 Appendix-A to Annex-5
Page 8 of 10

Form 6

COSTS OF PROTOTYPE TOWERS PRODUCTION AND

TESTING AT INDEPENDANT LAB (Only for Assignment-A)

Unit Cost
S. Quantity Total Cost (US$)
Description (US$)
No. (1) (3=1x2)
(2)
I. Fabrication of tower 250 Tons
prototypes.

II. Transportation & testing of

prototype towers at an
approved laboratory
including TA/DA & 05 Nos.
travelling expenses of 02
No. NTDC representatives
for witnessing the testing.

Total:

A-5-9
 Appendix-A to Annex-5
Page 9 of 10

Form 7

COST OF TRAINING OF CLIENT’S PERSONNEL, CIGRE

MEMBERSHIP AND PLS SOFTWARE LICENSE (Only for
Assignment-A)

S. Unit Cost Total Cost

Description Quantity
No. (US$) (US$)
I. TECHNICAL TRAINING (1) (2) (3=1x2)
a Preparation of basic T/Line design as 06
per Task A4 “TORs” Personnel

b Training for using the software

employed by the consultant for the
06
project to enable the client to verify
Personnel
the results of computer aided design
software.

c Preparation of profile and plan using

06
PLS-CADD and tower model using
Personnel
PLS-Tower

II. Arranging CIGRE membership

(Category Individual-II Membership)
03 Nos.
for NTDC Engineers nominated by
Chief Engineer (T/L Design).

III. Arranging updating of PLS software

License Key # 21947 (enabling PLS
CADD, PLS Tower, PLS Pole)
registered in the name of “WAPDA
01 No.
NTDC Design Department -
Pakistan”, to the latest available
version including reasonable
warranty/support period.

IV. Arranging “EPRI AC Transmission

line Reference Book-200kV and
above” Latest edition hard copy +
01 No.
electronic version along with
software applications including all
Applets.

Note: Payment for items at Sr. II, III & IV to the Consultant shall be made as per actual
invoices of payment made to respective firms.

A-5-10
 Appendix-A to Annex-5
Page 10 of 10

Form 8

SUMMARY OF COST OF CONSULTANTS

Amount
S. No. Description
(Pak Rs)
1. Salary Cost/Remuneration

2. Direct (Non-salary) Costs

3. Contingencies

4. Prototype Production and testing Cost

Cost of Training of Client’s Personnel,
5. CIGRE Membership and PLS Software
License
6. Grand Total

A-5-11
 ANNEX-6

STANDARD CONTRACT AGREEMENT FOR

CONSULTANCY SERVICES
CONTRACT FOR ENGINEERING CONSULTANCY SERVICES

between

_________________________________________________
(NAME OF THE CLIENT)

and

____________________________________________________
(NAME OF THE CONSULTANTS)

for

____________________________ (BRIEF SCOPE OF SERVICES)

OF __________________________________ (NAME OF PROJECT)

_______________________
Month and Year
 TABLE OF CONTENTS
Page No.

1. FORM OF CONTRACT 1

II. GENERAL CONDITIONS OF CONTRACT 3

1. GENERAL PROVISIONS 3

1.1 Definitions 3
1.2 Law Governing the Contract 4
1.3 Language 4
1.4 Notices 4
1.5 Location 4
1.6 Authorised Representatives 4
1.7 Taxes 4
1.8 Leader of Joint Venture 5
1.9 Relation between the Parties 5
1.10 Headings 5

2. COMMENCEMENT, COMPLETION, MODIFICATION,

AND TERMINATION OF CONTRACT 5

2.1 Effectiveness of Contract 5

2.2 Termination of Contract for Failure to Become Effective 5
2.3 Commencement of Services 5
2.4 Expiration of Contract 6
2.5 Modification 6
2.6 Extension of Time for Completion 6
2.7 Force Majeure 6
2.7.1 Definition 6
2.7.2 No Breach of Contract 7
2.7.3 Extension of Time 7
2.7.4 Payments 7
2.8 Suspension of Payments by the Client 7
2.9 Termination 7
2.9.1 By the Client 7
2.9.2 By the Consultants 8
2.9.3 Cessation of Services 8
2.9.4 Payment upon Termination 9
2.9.5 Disputes about Events of Termination 9

3. OBLIGATIONS OF THE CONSULTANTS 9

3.1 General 9
3.1.1 Standard of Performance 9
3.1.2 Law Governing Services 9
3.2 Consultants Not to Benefit from Commissions, Discounts, etc. 10
3.3 Confidentiality 10
3.4 Liability of the Consultants 10
3.5 Other Insurances to be Taken out by the Consultants 11
3.6 Consultants' Actions Requiring Client's Prior Approval 11
3.7 Reporting Obligations 11
3.8 Documents Prepared by the Consultants to be the Property of the Client 11
3.9 Equipment and Materials Furnished by the Client 11
3.10 Accounting, Inspection and Auditing 12
4. CONSULTANTS' PERSONNEL AND SUBCONSULTANTS 12
4.1 General 12
4.2 Description of Personnel 12
4.3 Approval of Personnel 12
4.4 Working Hours, Leave, Overtime, etc. 12
4.5 Removal and/or Replacement of Personnel 13
4.6 Resident Project Manager 13
5. OBLIGATIONS OF THE CLIENT 14
5.1 Assistance, Coordination and Approvals 14
5.1.1 Assistance 14
5.1.2 Co-ordination 14
5.1.3 Approvals 14
5.2 Access to Land 14
5.3 Change in the Applicable Law 15
5.4 Services and Facilities 15
5.5 Payments 15
5.6 Counterpart Personnel 15
6. PAYMENTS TO THE CONSULTANTS 16
6.1 Cost Estimates, Ceiling Amount 16
6.2 Remuneration and Reimbursable Direct Costs (Non-salary Costs) 16
6.3 Currency of Payment 17
6.4 Mode of Billing and Payment 17
6.5 Delayed Payments 18
6.6 Additional Services 19
6.7 Consultants' Entitlement to Suspend Services 19
7. FAIRNESS AND GOOD FAITH 19
7.1 Good Faith 19
7.2 Operation of the Contract 19
8. SETTLEMENT OF DISPUTES 20
8.1 Amicable Settlement 20
8.2 Dispute Settlement 20
9. INTEGRITY PACT 20
III. SPECIAL CONDITIONS OF CONTRACT 21
Annexure:2 Terms of Reference

FORM OF CONTRACT

[Notes: 1. Use this Form of Contract when the Consultants perform Services as Sole
Consultants.

2. In case the Consultants perform Services as a Member of the joint venture, use
the Form included at the end.

3. All notes should be deleted in the final text.]

This CONTRACT (hereinafter called the "Contract") is made on the _____day of___ (month)
of_____(year), between, on the one hand,
________________________________________________________________________

(hereinafter called the "the Client" which expression shall include the successors, legal
representatives and permitted assigns) and, on the other hand,
___________________________________________________________________________
(hereinafter called the "Consultants" which expression shall include the successors, legal
representatives and permitted assigns).

WHEREAS

(a) the Client has requested the Consultants to provide certain consulting services as
defined in the General Conditions of Contract attached to this Contract (hereinafter
called the "Services"); and

(b) the Consultants, having represented to the Client that they have the required
professional skills, and personnel and technical resources, have agreed to provide the
Services on the terms and conditions set forth in this Contract;

NOW THEREFORE the Parties hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of
this Contract:

(a) the General Conditions of Contract;

(b) the Special Conditions of Contract;
(c) the following Appendices:

[Note: If any of these Appendices are not used, the words "Not Used" should
be inserted below/next to the title of the Appendix and on the sheet attached
hereto carrying the title of that Appendix.]

Appendix A: Description of Services

Appendix B: Reporting Requirements
Appendix C: Key Personnel and Subconsultants
Appendix D: Breakdown of Contract Price in Foreign Currency
Appendix E: Breakdown of Contract Price in Local Currency

(1)
 Appendix F: Services & Facilities to be Provided by the Client and
Counterpart Personnel to be Made Available to the Consultants
by the Client.
Appendix G: Integrity Pact (for Services above Rs. 10 million)
Appendix H : Form of Advance Payment Guarantee

2. The mutual rights and obligations of the Client and the Consultants shall be as set
forth in the Contract, in particular:

(a) the Consultants shall carry out the Services in accordance with the provisions
of the Contract; and

(b) the Client shall make payments to the Consultants in accordance with the
provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names in two identical counterparts, each of which shall be deemed as the original,
as of the day, month and year first above written.

For and on behalf of

_________________________

Witness (the CIENT)

Signatures___________________ Signatures ________________

Name ______________________ Name ____________________

Title ________________________ Title _____________________

(Seal)

For and on behalf of

Witness (CONSULTANTS)

Signatures___________________ Signatures ________________

Name ______________________ Name ____________________

Title _______________________ Title _____________________

(Seal)

(2)
 II. GENERAL CONDITIONS OF CONTRACT

1. GENERAL PROVISIONS

1.1 Definitions

Unless the context otherwise requires, the following terms whenever used in this
Contract have the following meanings:

(a) "Applicable Law" means the laws and any other instruments having the force
of law in the Islamic Republic of Pakistan, as those may be issued and in force
from time to time;

(b) "Contract" means the Contract signed by the Parties, to which these General
Conditions of Contract (GC) are attached, together with all the documents
listed in Clause 1 of such signed Contract;

(c) "Contract Price" means the price to be paid for the performance of the
Services, in accordance with Clause 6;

(d) "Effective Date" means the date on which this Contract comes into force and
effect pursuant to Sub-Clause 2.1;

(e) "GC" means these General Conditions of Contract;

(f) "Government" means the Government of the Islamic Republic of Pakistan;

(g) "Foreign Currency" means currency other than the currency of Islamic
Republic of Pakistan;

(h) "Local Currency" means the currency of the Islamic Republic of Pakistan;

(i) "Member" in case the Consultants consist of a joint venture of more than one
entity, means any of the entities, and "Members" means all of these entities;

(j) "Party" means the Client or the Consultants, as the case may be, and "Parties"
means both of them;

(k) "Personnel" means persons hired by the Consultants or by any Subconsultant

as employees and assigned to the performance of the Services or any part
thereof;

(l) "SC" means the Special Conditions of Contract by which the GC are amended
or supplemented;

(m) "Services" means the work to be performed by the Consultants pursuant to this
Contract, as described in Appendix A;

(3)
 (n) "Subconsultant" means any entity to which the Consultants subcontract any
part of the Services in accordance with the provisions of Sub-Clause 3.6;

(o) "Third Party" means any person or entity other than the Client, the Consultants
or a Subconsultant; and

(p) "Project" means the work specified in SC for which engineering consultancy
services are desired.

1.2 Law Governing the Contract

This Contract, its meaning and interpretation, and the relation between the Parties
shall be governed by the Applicable Law.

1.3 Language

This Contract has been executed in the English language which shall be the binding
and controlling language for all matters relating to the meaning or interpretation of
this Contract. All the reports and communications shall be in the English language.

1.4 Notices

Any notice, request, or consent made pursuant to this Contract shall be in writing and
shall be deemed to have been made when delivered in person to an Authorised
Representative of the Party to whom the communication is addressed, or when sent by
registered mail, telex, or facsimile to such Party at the address of the Authorised
Representative specified under Sub-Clause SC 1.6. A Party may change its address
for notice hereunder by giving the other Party notice of such change.

1.5 Location

The Services shall be performed at such locations as are specified in Appendix A and,
where the location of a particular task is not so specified, at such locations as mutually
agreed by the Parties.

1.6 Authorised Representatives

Any action required or permitted to be taken, and any document required or permitted
to be executed, under this Contract by the Client or the Consultants shall be taken or
executed by the Authorised Representatives specified in the SC.

1.7 Taxes

Unless specified in the SC, the Consultants, Subconsultants, and their Personnel shall
pay such taxes, fees, and other impositions as may be levied under the Applicable
Law.

(4)
1.8 Leader of Joint Venture

In case the Consultants consist of a joint venture of more than one entity, the
Consultants shall be jointly and severally bound to the Client for fulfillment of the
terms of the Contract and designate the Member named in SC, to act as leader of the
Joint Venture, for the purpose of receiving instructions from the Client.

1.9 Relation between the Parties

Nothing contained herein shall be construed as establishing a relation of master and

servant or of principal and agent as between the Client and the Consultants. The
Consultants, subject to this Contract, have complete charge of Personnel and
Subconsultants, if any, performing the Services and shall be fully responsible for the
Services performed by them or on their behalf hereunder.

1.10 Headings

The headings shall not limit, alter or affect the meaning of this Contract.

2. COMMENCEMENT, COMPLETION, MODIFICATION,

AND TERMINATION OF CONTRACT

2.1 Effectiveness of Contract

This Contract shall come into force and effect on the date (the "Effective Date") of the
Client's notice to the Consultants instructing the Consultants to begin carrying out the
Services. This notice shall confirm that the effectiveness conditions, if any, listed in
the SC have been met.

2.2 Termination of Contract for Failure to Become Effective

If this Contract has not become effective within such time period after the date of the
Contract signed by the Parties as shall be specified in the SC, either Party may, by
not less than twenty eight (28) days written notice to the other Party, declare this
Contract to be null and void, and in the event of such a declaration by either Party,
neither Party shall have any claim against the other Party except for the work (if any)
already done or costs already incurred by a Party at the request of the other Party.

2.3 Commencement of Services

The Consultants shall begin carrying out the Services at the end of such time period
after the Effective Date as shall be specified in the SC.

(5)
2.4 Expiration of Contract

Unless terminated earlier pursuant to Sub-Clause 2.9, this Contract shall expire when,
pursuant to the provisions hereof, the Services have been completed and the payments
of remunerations including the direct costs if any, have been made. The Services
shall be completed within a period as is specified in the SC, or such extended time as
may be allowed under Sub-Clause 2.6.

The term "Completion of Services" is as specified in the SC.

2.5 Modification

Modification of the terms and conditions of this Contract, including any modification
of the scope of the Services or of the Contract Price, may only be made in writing,
which shall be mutually agreed and signed by both the Parties.

2.6 Extension of Time for Completion

If the scope or duration of the Services is increased:

(a) the Consultants shall inform the Client of the circumstances and probable
effects;

(b) the increase shall be regarded as Additional Services; and

(c) the Client shall extend the time for Completion of the Services accordingly.

2.7 Force Majeure

2.7.1 Definition

(a) For the purposes of this Contract, "Force Majeure" means an event which is
beyond the reasonable control of a Party and which makes a Party's
performance of its obligations under the Contract impossible or so impractical
as to be considered impossible under the circumstances, and includes, but is
not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm,
flood or other adverse weather conditions, strikes, lockouts or other industrial
actions (except where such strikes, lockouts or other industrial actions are
within the power of the Party invoking Force Majeure to prevent), confiscation
or any other action by government agencies.

(b) Force Majeure shall not include (i) any event which is caused by the
negligence or intentional action of a Party or such Party's Subconsultants or
agents or employees, nor (ii) any event which a diligent Party could
reasonably have been expected to both (A) take into account at the time of the
conclusion of this Contract and (B) avoid or overcome in the carrying out of
its obligations hereunder.

(6)
 (c) Force Majeure shall not include insufficiency of funds or failure to make any
payment required hereunder.

2.7.2 No Breach of Contract

The failure of a Party to fulfill any of its obligations under the Contract shall not be
considered to be a breach of, or default under this Contract insofar as such inability
arises from an event of Force Majeure, provided that the Party affected by such an
event; (a) has taken all reasonable precautions, due care and reasonable alternative
measures in order to carry out the terms and conditions of this Contract; and (b) has
informed the other Party in writing not later than fifteen (15) days following the
occurrence of such an event.

2.7.3 Extension of Time

Any period within which a Party shall, pursuant to this Contract, complete any action
or task, shall be extended for a period equal to the time during which such Party was
unable to perform such action as a result of Force Majeure.

2.7.4 Payments

During the period of their inability to perform the Services as a result of an event of
Force Majeure, the Consultants shall be entitled to continue to be paid under the terms
of this Contract, as well as to be reimbursed for additional costs reasonably and
necessarily incurred by them during such period for the purpose of the Services and in
reactivating the Services after the end of such period.

2.8 Suspension of Payments by the Client

The Client may, by written notice of suspension to the Consultants, suspend all
payments to the Consultants hereunder if the Consultants fail to perform any of their
obligations under this Contract, including the carrying out of the Services, provided
that such notice of suspension (i) shall specify the nature of the failure, and (ii) shall
request the Consultants to remedy such failure within a period not exceeding thirty
(30) days after receipt by the Consultants of such notice of suspension.

2.9 Termination

2.9.1 By the Client

The Client may terminate this Contract, by not less than thirty (30) days written notice
of termination to the Consultants, to be given after the occurrence of any of the events
specified in paragraphs (a) through (e) of this Sub-Clause 2.9.1 and sixty (60) days in
the case of the event referred to in paragraph (f):

(a) if the Consultants do not remedy a failure in the performance of their

obligations under the Contract, within thirty (30) days after being notified or
within any further period as the Client may have subsequently approved in
writing;

(b) if the Consultants become (or, if the Consultants consist of more than one
entity, if any of their Members becomes) insolvent or bankrupt or enter into

(7)
 any agreements with their creditors for relief of debt or take advantage of any
law for the benefit of debtors or go into liquidation or receivership whether
compulsory or voluntary;

(c) if the Consultants fail to comply with any final decision reached as a result of
arbitration proceedings pursuant to Clause 8 hereof;

(d) if the Consultants submit to the Client a statement which has a material effect
on the rights, obligations or interests of the Client and which the Consultants
know to be false;

(e) if, as the result of Force Majeure, the Consultants are unable to perform a
material portion of the Services for a period of not less than sixty (60) days;

(f) if the Client, in its sole discretion, decides to terminate this Contract.

2.9.2 By the Consultants

The Consultants may terminate this Contract, by not less than thirty (30) days written
notice to the Client, such notice to be given after the occurrence of any of the events
specified in paragraphs (a) through (d) of this Sub-Clause 2.9.2:

(a) if the Client fails to pay any monies due to the Consultants pursuant to this
Contract and not subject to dispute pursuant to Clause 8 within forty-five (45)
days after receiving written notice from the Consultants that such payment is
overdue;

(b) if the Client is in material breach of its obligations pursuant to this Contract
and has not remedied the same within forty-five (45) days (or such longer
period as the Consultants may have subsequently approved in writing)
following the receipt by the Client of the Consultants' notice specifying such
breach;

(c) if, as a result of Force Majeure, the Consultants are unable to perform a
material portion of the Services for a period of not less than sixty (60) days;

(d) if the Client fails to comply with any final decision reached as a result of
arbitration proceedings pursuant to Clause 8 hereof.

2.9.3 Cessation of Services

Upon receipt of notice of termination under Sub-Clause 2.9.1, or giving of notice of

termination under Sub-Clause 2.9.2, the Consultants shall take all necessary steps to
bring the Services to a close in a prompt and orderly manner and shall make every
reasonable effort to keep expenditures for this purpose to a minimum. With respect to
documents prepared by the Consultants, and equipment and materials furnished by the
Client, the Consultants shall proceed as provided, respectively, by Sub-Clauses 3.8 or
3.9.

(8)
2.9.4 Payment upon Termination

Upon termination of this Contract pursuant to Sub-Clauses 2.9.1 or 2.9.2, the Client
shall make the following payments to the Consultants:

(a) remuneration and reimbursable direct costs expenditure pursuant to Clause 6

for Services satisfactorily performed prior to the effective date of termination.
Effective date of termination for purposes of this Sub-Clause means the date
when the prescribed notice period would expire;

(b) except in the case of termination pursuant to paragraphs (a) through (d) of
Sub-Clause 2.9.1, reimbursement of any reasonable cost incidental to the
prompt and orderly termination of the Contract, including the cost of the
return travel of the Personnel, according to Consultants Traveling Allowance
Rules.

2.9.5 Disputes about Events of Termination

If either Party disputes whether an event specified in paragraphs (a) through (e) of
Sub-Clause 2.9.1 or in paragraphs (a) through (d) of Sub-Clause 2.9.2 hereof has
occurred, such Party may, within forty-five (45) days after receipt of notice of
termination from the other Party, refer the matter to arbitration pursuant to Clause 8
hereof, and this Contract shall not be terminated on account of such event except in
accordance with the terms of any resulting arbitral award.

3. OBLIGATIONS OF THE CONSULTANTS

3.1 General

3.1.1 Standard of Performance

The Consultants shall perform the Services and carry out their obligations with all due
diligence, efficiency, and economy, in accordance with generally accepted
professional techniques and practices, and shall observe sound management practices,
and employ appropriate advanced technology and safe methods. The Consultants
shall always act, in respect of any matter relating to this Contract or to the Services, as
faithful advisers to the Client, and shall at all times support and safeguard the Client's
legitimate interests in any dealings with Subconsultants or third parties.

3.1.2 Law Governing Services

The Consultants shall perform the Services in accordance with the Applicable Law
and shall take all practicable steps to ensure that any Subconsultants, as well as the
Personnel of the Consultants and any Subconsultants, comply with the Applicable
Law.

(9)
3.2 Consultants Not to Benefit from Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause 6 shall constitute the

Consultants' sole remuneration in connection with this Contract or the Services, and
the Consultants shall not accept for their own benefit any trade commission, discount,
or similar payment in connection with activities pursuant to this Contract or to the
Services or in the discharge of their obligations under the Contract, and the
Consultants shall use their best efforts to ensure that the Personnel, any Sub
consultants, and agents of either of them similarly shall not receive any such
additional remuneration.

3.3 Confidentiality

The Consultants, their Subconsultants, and the Personnel of either of them shall not,
either during the term or after the expiration of this Contract, disclose any proprietary
or confidential information relating to the Project, the Services, this Contract, or the
Client's business or operations without the prior written consent of the Client.

3.4 Liability of the Consultants

The Consultants are liable for the consequence of errors and omissions on their part or
on the part of their employees in so far as the design of the Project is concerned to the
extent and with the limitations as mentioned herein below.

If the Client suffers any losses or damages as a result of proven faults, errors or
omissions in the design of a project, the Consultants shall make good such losses or
damages, subject to the conditions that the maximum liability as aforesaid shall not
exceed twice the total remuneration of the Consultants for design phase in accordance
with the terms of the Contract.

The liability of the Consultants expires after one (1) year from the stipulated date of
completion of construction or after three (3) years from the date of final completion of
the design whichever is earlier.

The Consultants may, to protect themselves, insure themselves against their liabilities
but this is not obligatory. The extent of the insurance shall be up to the limit specified
in second para above. The Consultants shall procure the necessary cover before
commencing the Services and the cost of procuring such cover shall be borne by the
Consultants up to a limit of one percent of the total remuneration of the Consultants
for the design phase for every year of keeping such cover effective.

The Consultants shall, at the request of the Client, indemnify the Client against any or
all risks arising out of the furnishing of professional services by the Consultants to the
Client, not covered by the provisions contained in the first para above and exceeding
the limits set forth in second para above provided the actual cost of procuring such
indemnity as well as costs exceeding the limits set forth in fourth para above shall be
borne by the Client.

(10)
3.5 Other Insurances to be Taken out by the Consultants

In addition to the insurance stated in Sub-Clause 3.4 above, the Consultants shall take
out and maintain the various insurances as are specified in the SC, at the cost and
expense of the Client.

3.6 Consultants' Actions Requiring Client's Prior Approval

The Consultants shall obtain the Client's prior approval in writing before taking any of
the following actions:

(a) appointing such Personnel as are listed in Appendix-C merely by title but not
by name;

(b) entering into a subcontract for the performance of any part of the Services, it
being understood (i) that the selection of Subconsultants and the terms and
conditions of the subcontract shall have been approved in writing by the Client
prior to the execution of the subcontract, and (ii) that the Consultants shall
remain fully liable for the performance of the Services by the Subconsultants
and its Personnel pursuant to this Contract;

(c) any other action that may be specified in the SC.

3.7 Reporting Obligations

The Consultants shall submit to the Client the reports and documents specified in
Appendix B in the form, in the numbers, and within the periods set forth in the said
Appendix.

3.8 Documents Prepared by the Consultants to be the Property of the Client

All plans, drawings, specifications, reports, and other documents and software
prepared by the Consultants in accordance with Sub-Clause 3.7 shall become and
remain the property of the Client, and the Consultants shall, not later than upon
termination or expiration of this Contract, deliver (if not already delivered) all such
documents and software to the Client, together with a detailed inventory thereof. The
Consultants may retain a copy of such documents and software.

Restriction(s) about the future use of these documents, is specified in the SC.

3.9 Equipment and Materials Furnished by the Client

Equipment and materials made available to the Consultants by the Client, or

purchased by the Consultants with funds provided by the Client, shall be the property
of the Client and shall be marked accordingly. Upon termination or expiration of this
Contract, the Consultants shall make available to the Client an inventory of such
equipment and materials and shall dispose of such equipment and materials in
accordance with the Client's instructions or afford salvage value of the same. While

(11)
 in possession of such equipment and materials, the Consultants, unless otherwise
instructed by the Client in writing, shall insure them at the expense of the Client in an
amount equal to their full replacement value.

3.10 Accounting, Inspection and Auditing

The Consultants (i) shall keep accurate and systematic accounts and records in
respect of the Services hereunder, in accordance with internationally accepted
accounting principles and in such form and detail as will clearly identify all relevant
time charges, and cost, and the basis thereof, and (ii) shall permit the Client or its
designated representatives periodically, and up to one year from the expiration or
termination of this Contract, to inspect the same and make copies thereof as well as to
have them audited by auditors appointed by the Client.

4. CONSULTANTS' PERSONNEL AND SUBCONSULTANTS

4.1 General

The Consultants shall employ and provide such qualified and experienced Personnel
and Subconsultants as are required to carry out the Services.

4.2 Description of Personnel

(a) The title, activities of job description and estimated period of engagement in
the carrying out of the Services of each of the Consultants' Personnel are
described in Appendix C.

(b) Adjustment with respect to the estimated periods of engagement of various

salary grades of the Personnel set forth in Appendix C may be made by the
Consultants in accordance with the actual requirements of the Contract to
ensure efficient performance of the Services, provided that the aggregate of
such adjustments shall not cause payments under this Contract to exceed the
ceilings set forth in Sub-Clause 6.1(a) of this Contract.

4.3 Approval of Personnel

The Key Personnel and Subconsultants listed by title as well as by name in Appendix
C are deemed to be approved by the Client. In respect of other Key Personnel which
the Consultants propose to use in carrying out of the Services, the Consultants shall
submit to the Client for review and approval a copy of their biographical data. If the
Client does not object in writing (stating the reasons for the objection) within fourteen
(14) calendar days from the date of receipt of such biographical data, such Key
Personnel shall be deemed to have been approved by the Client.

4.4 Working Hours, Leave, Overtime, etc.

Working Hours for Key Personnel are set forth in Appendix-C hereto.

(12)
 Except for the staff covered under reimbursable direct costs expenditure, the
Consultants' remuneration given in Appendix D and Appendix E shall be deemed to
cover paid casual leave, sick leave and earned leave. The Client will reimburse
overtime payments to eligible Personnel provided by the Consultants, in respect of
support staff and work charged staff. Any taking of leave by Personnel shall be
subject to the prior approval by the Consultants who shall ensure that absence for
leave purposes will not delay the progress and adequate supervision of the Services.
Such leave taking of the Authorised Representative of the Consultants at site, if any,
shall be preceded by the Client informed in writing.

4.5 Removal and/or Replacement of Personnel

(a) Except as the Client may otherwise agree, no changes shall be made in the
Key Personnel. If, for any reason beyond the reasonable control of the
Consultants, it becomes necessary to replace any of the Key Personnel, the
Consultants shall provide as a replacement a person of equivalent or better
qualifications.

(b) If the Client; (i) finds that any of the Personnel has committed serious
misconduct or has been charged with having committed a criminal action; or
(ii) has reasonable cause to be dissatisfied with the performance of any of the
Personnel, then the Consultants shall, at the Client's written request specifying
the grounds therefor, provide as a replacement a person with qualifications and
experience acceptable to the Client.

(c) Any of the Personnel provided as a replacement under Sub-Clauses (a) and (b)
above, the rate of remuneration applicable to such person as well as any
reimbursable expenditures (including expenditures due to the number of
eligible dependents) the Consultants may wish to claim as a result of such
replacement, shall be subject to the prior written approval by the Client.
Except as the Client may otherwise agree, (i) the Consultants shall bear all
additional travel and other costs arising out of or incidental to any removal
and/or replacement, and (ii) the remuneration to be paid for any of the
Personnel provided as a replacement shall not exceed the remuneration which
would have been payable to the Personnel replaced.

4.6 Resident Engineer

If required by the SC, the Consultants shall ensure that at all times during the
Consultants' performance of the Services, a Resident Engineer acceptable to the
Client, shall take charge of the performance of such Services

(13)
 5. OBLIGATIONS OF THE CLIENT

5.1 Assistance, Coordination and Approvals

5.1.1 Assistance

The Client shall use its best efforts to ensure that the Client shall:

(a) provide at no cost to the Consultants, Subconsultants and Personnel such

documents prepared by the Client or other consulting engineers appointed by
the Client as shall be necessary to enable the Consultants, Subconsultants or
Personnel to perform the Services. The documents and the time within which
such documents shall be made available, are as specified in the SC;
(b) assist to obtain the existing data relevant to the carrying out of the Services,
with various Government and other organisations. Such items shall be
returned by the Consultants upon completion of the Services under this
Contact;

(c) issue to officials, agents and representatives of the concerned organisations, all
such instructions as may be necessary or appropriate for prompt and effective
implementation of the Services;

(d) provide to the Consultants, Subconsultants, and Personnel any such other
assistance and exemptions as may be specified in the SC;

(e) assist to obtain permits which may be required for right-of-way, entry upon
the lands and properties for the purposes of this Contract.

5.1.2 Co-ordination

The Client shall:

(a) coordinate and get or expedite any necessary approval and clearances relating
to the work from any Government or Semi-Government Agency, Department
or Authority, and other concerned organisation named in the SC.

(b) coordinate with any other consultants employed by him.

5.1.3 Approvals

The Client shall accord approval of the documents within such time as specified in the
SC, whenever these are applied for by the Consultants.

5.2 Access to Land

The Client warrants that the Consultants shall have, free of charge, unimpeded access
to all land of which access is required for the performance of the Services.

(14)
5.3 Change in the Applicable Law

If, after the date of this Contract, there is any change in the Applicable Law which
increases or decreases the cost of the Services rendered by the Consultants, then the
remunerations and direct costs otherwise payable to the Consultants under this
Contract shall be increased or decreased accordingly, and corresponding adjustment
shall be made to the amounts referred to in Sub-Clause 6.1 (a). Rate in the Appendix-
E shall be revised in case of revision in salary made in an organization due to
statutory Notification. Such revised rate(s) shall be applicable from the respective
date(s) of implementation of such Notification by the concerned organizations for
which necessary proof shall be provided to the Client.

5.4 Services and Facilities

The Client shall make available to the Consultants, Subconsultants and the Personnel,
for the purpose of the Services and free of any charge, the services, facilities and
property described in Appendix F at the times and in the manner specified in said
Appendix F, provided that if such services, facilities and property shall not be made
available to the Consultants as and when so specified, the Parties shall agree on; (i)
any time extension that it may be appropriate to grant to the Consultants for the
performance of the Services; (ii) the manner in which the Consultants shall procure
any such services, facilities and property from other sources; and (iii) the additional
payments, if any, to be made to the Consultants as a result thereof pursuant to Sub-
Clause 6.1(b) hereinafter.

5.5 Payments

In consideration of the Services performed by the Consultants under this Contract, the
Client shall make to the Consultants such payments and in such manner as is provided
by Clause 6 of this Contract.

5.6 Counterpart Personnel

(a) If so provided in Appendix-F hereto, the Client shall make available to the
Consultants, as and when provided in such Appendix-F, and free of charge,
such counterpart personnel to be selected by the Client, with the Consultants'
advice, as shall be specified in such Appendix-F. Counterpart personnel shall
work under the exclusive direction of the Consultants. If any member of the
counterpart personnel fails to perform adequately any work assigned to such
member by the Consultants which is consistent with the position occupied by
such member, the Consultants may request the replacement of such member,
and the Client shall not unreasonably refuse to act upon such request.

(b) If counterpart personnel are not provided by the Client to the Consultants as
and when specified in Appendix-F, the Client and the Consultants shall agree
on; (i) how the affected part of the Services shall be carried out; and (ii) the

(15)
 additional payments, if any, to be made by the Client to the Consultants as a
result thereof pursuant to Sub-Clause 6.1(c) hereof.

6. PAYMENTS TO THE CONSULTANTS

6.1 Cost Estimates, Ceiling Amount

(a) An estimate of the cost of Services payable in foreign and local currencies is
set forth in Appendices D and E respectively. Except as may be otherwise
agreed under Sub-Clause 2.5 and subject to Sub-Clause 6.1 (b), payments
under this Contract shall not exceed the ceilings in foreign currency in
Appendix D and in local currency in Appendix E, excluding adjustments made
under Sub-Clause 6.2(a) of the SC. The Consultants shall notify the Client as
soon as cumulative charges incurred for the Services have reached 80% of
either of these ceilings.

(b) Notwithstanding Sub-Clause 6.1(a) hereof, if pursuant to any of the Sub-

Clauses 5.3, 5.4 or 6.6 hereof, the Parties shall agree that additional payments
in local and/or foreign currency, as the case may be, shall be made to the
Consultants in order to cover any necessary additional expenditures relating to
remuneration not envisaged in the cost estimates referred to in Sub-Clause
6.1(a) above, and the ceiling or ceilings, as the case may be, set forth in Sub-
Clause 6.1(a) above shall be increased by the amount or amounts, as the case
may be, of any such additional payments.

(c) Notwithstanding Sub-Clause 6.1(b) hereof, if pursuant to any of the Sub-

Clauses 5.3, 5.4 or 5.6 hereof, the Parties shall agree that additional payments
in local and/or foreign currency, as the case may be, shall be made to the
Consultants in order to cover any necessary additional expenditures relating to
reimbursable direct cost not envisaged in the cost estimates referred to in Sub-
Clause 6.1(a) above, the ceiling or ceilings, as the case may be, set forth in
Sub-Clause 6.1(b) above shall be increased by the amount or amounts, as the
case may be, of any such additional payments.

6.2 Remuneration and Reimbursable Direct Costs (Non-salary Costs)

(a) Subject to the ceilings specified in Sub-Clause 6.1(a) hereof, the Client shall
pay to the Consultants; (i) remuneration as set forth in Sub-Clause 6.2(b); and
(ii) reimbursable direct costs expenditure as set forth in Sub-Clause 6.2(c).
Remuneration shall be subject to price adjustment as specified in the SC.

(b) Remuneration for the Personnel shall be determined on the basis of time
actually spent by such Personnel in the performance of the Services after the
date determined in accordance with Sub-Clause SC 2.3 (including time for
necessary travel via the most direct route) at the rates referred to, and subject
to such additional provisions as are set forth in the SC.

(16)
 (c) Reimbursable direct costs (non-salary costs) actually and reasonably incurred
by the Consultants in the performance of the Services. The reimbursable direct
costs expenditure shall be for the items specified in the SC.

6.3 Currency of Payment

(a) Foreign currency payment shall be made in the currency or currencies

specified as foreign currency or currencies in Appendix D, and local currency
payment shall be made in Pakistani Rupees.

(b) The SC shall specify which items of remuneration and reimbursable

expenditures shall be paid, respectively, in foreign and in local currency.

6.4 Mode of Billing and Payment

Billing and payments in respect of the Services shall be made as follows:

(a) To cover payments due under Sub-Clauses 6.1 and 6.2 of this Contract, the
Client shall establish a revolving fund in foreign currency and local currency
accounts, each account to be separately and distinctly maintained by the
Consultants, and shall deposit into the said accounts, amounts in the currencies
specified above as follows:

(i) Not later than thirty (30) days following the signing of Contract by
both the Parties amounts estimated to be the requirements in the
respective currencies for the three (3) months of the Services
immediately following the signing of Contract calculated on the basis
of the applicable estimates set forth in Appendices D and E.

(ii) Not later than the 15th day of each succeeding month, the amount
equal to the preceding monthly estimate in accordance with
Appendices D and E shall be recouped by the Client in the revolving
fund against foreign currency and local currency amounts.

Any bank interest accruing in a revolving fund shall be credited by the

Consultants to the Client.

(b) As soon as practicable and preferably within thirty (30) days after the end of
each calendar month during the period of the Services, the Consultants shall
submit to the Client, in duplicate, itemized statements, accompanied by copies
of receipted invoices, vouchers and other appropriate supporting materials, of
the amounts payable pursuant to Sub-Clauses 6.3 and 6.4 for such month.
Separate monthly statements shall be submitted in respect of amounts payable
in foreign currency and in local currency. Monthly statement shall distinguish
that portion of the total eligible costs which pertains to remuneration from that
portion which pertains to reimbursable direct costs expenditure.

(17)
 In case of a joint venture, separate monthly statements shall be submitted in
respect of amounts payable to each Member of the joint venture of the
Consultants.

(c) The Client shall cause the payment of the Consultants' monthly statements
within twenty-eight (28) days for amounts in local currency and within fifty
six (56) days for amounts in foreign currency after the receipt by the Client of
such statements with supporting documents. Only such portion of a monthly
statement that is not satisfactorily supported may be withheld from payment.
Should any discrepancy be found to exist between actual payment and costs
authorized to be incurred by the Consultants, the Client, after seeking
clarification from the Consultants, may add or subtract the difference from any
subsequent payments.

(d) The final payment under this Clause shall be made only after the final report
and a final statement, identified as such, shall have been submitted by the
Consultants and approved as satisfactory by the Client. The Services shall be
deemed completed and finally accepted by the Client and the final report and
final statement shall be deemed approved by the Client as satisfactory ninety
(90) calendar days after receipt of the final report and final statement by the
Client unless the Client, within such ninety (90) days period, gives written
notice to the Consultants specifying in detail deficiencies in the Services, the
final report or final statement. The Consultants shall thereupon promptly
make any necessary corrections, and upon completion of such corrections, the
foregoing process shall be repeated. Any amount which the Client has paid or
caused to be paid in accordance with this Clause in excess of the amounts
actually payable in accordance with the provisions of this Contract shall be
reimbursed by the Consultants to the Client within thirty (30) days after
receipt by the Consultants of notice thereof. Any such claim by the Client for
reimbursement must be made within fifty six (56) days after receipt by the
Client of a final report and a final statement approved by the Client in
accordance with the above. The Client shall cause the final payment to the
Consultants within fifty six (56) days of receipt of final invoice from the
Consultants, after completion of Services finally accepted alongwith the final
report and statement of the Consultants by the Client.

(e) All payments under this Contract shall be made to the bank account of the
Consultants to be notified later.

6.5 Delayed Payments

If the Client has delayed payments beyond the period stated in paragraph (c) of Sub-
Clause 6.4, interest charges shall be paid to the Consultants for each day of delay at
the rate specified in the SC.

(18)
6.6 Additional Services

Additional Services means:

(a) Services as approved by the Client outside the Scope of Services described in
Appendix A;

(b) Services to be performed during the period extended pursuant to Sub-Clause

2.6, beyond the original schedule time for completion of the Services; and

(c) any re-doing of any part of the Services as a result of client's instructions.

If, in the opinion of the Client, it is necessary to perform Additional Services during
the currency of the Contract for the purpose of the Project, the Consultants, with the
prior written authorization of the Client, shall carry out such Additional Services on
the basis of the billing rates set out in the Contract. In case for any reasons these rates
and prices are determined by both the Parties to be not applicable for said Additional
Services, then suitable billing rates and the additional time, shall be agreed upon
between the Client and the Consultants.

6.7 Consultants' Entitlement to Suspend Services

If the Client fails to make the payment of any of the Consultants' invoice within
twenty-eight (28) days after the expiry of the time stated in paragraph (c) of Sub-
Clause 6.4, within which payment is to be made, the Consultants may after giving not
less than twenty-eight (28) days' prior notice to the Client, suspend the Services or
reduce the rate of carrying out the Services, unless and until the Consultants have
received the payment.

This action will not prejudice the Consultants' entitlement to financing charges under
Sub-Clause 6.5.

7. FAIRNESS AND GOOD FAITH

7.1 Good Faith

The Parties undertake to act in good faith with respect to each other's rights under this
Contract and to adopt all reasonable measures to ensure the realization to the
objectives of this Contract.

7.2 Operation of the Contract

The Parties recognize that it is impractical in this Contract to provide for every
contingency which may arise during the life of the Contract, and the Parties hereby
agree that it is their intention that this Contract shall operate fairly as between them,
and without detriment to the interest of either of them, and that, if during the term of
this Contract either Party believes that this Contract is operating unfairly, the Parties
will use their best efforts to agree on such action as may be necessary to remove the

(19)
 cause or causes of such unfairness, but no failure to agree on any action pursuant to
this Sub-Clause shall give rise to a dispute subject to arbitration in accordance with
Clause 8 hereof.

8. SETTLEMENT OF DISPUTES

8.1 Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising out of or
in connection with this Contract or its interpretation.

8.2 Dispute Settlement

Any dispute between the Parties as to matters arising pursuant to this Contract which
cannot be settled amicably within thirty (30) days after receipt by one Party of the
other Party's request for such amicable settlement may be submitted by either Party
for settlement in accordance with the provisions of the Arbitration Act, 1940 (Act No.
X of 1940) and Rules made thereunder and any statutory modifications thereto.

Services under the Contract shall, if reasonably possible, continue during the
arbitration proceedings and no payment due to or by the Client shall be withheld on
account of such proceedings.

9. INTEGRITY PACT

9.1 If the Consultant or any of his Subconsultants, agents or servants is found to have
violated or involved in violation of the Integrity Pact signed by the Consultant as
Appendix-G to this Form of Contract, then the Client shall be entitled to:

(a) recover from the Consultant an amount equivalent to ten times the sum of any
commission, gratification, bribe, finder’s fee or kickback given by the
Consultant or any of his Subconsultant, agents or servants;

(b) terminate the Contract; and

(c) recover from the Consultant any loss or damage to the Client as a result of
such termination or of any other corrupt business practices of the Consultant
or any of his Subconsultant, agents or servants.

On termination of the Contract under Sub-Para (b) of this Sub-Clause, the Consultant
shall proceed in accordance with Sub-Clause 2.9.3. Payment upon such termination
shall be made under Sub-Clause 2.9.4 (a) after having deducted the amounts due to
the Client under Sub-Para (a) and (c) of this Sub-Clause.

(20)
 III. SPECIAL CONDITIONS OF CONTRACT

Clause Amendments of, and Supplements to, Clauses in the General Conditions of
No. Contract
of GC

1.1 Definitions

(p) "Project" means “Consultancy Services for Preparing Designs and

Construction Supervision of interconnection Transmission Lines of Suki
Kinari, Mahl and Kohala HPPs in Northern Pakistan.”

1.6 Authorised Representatives

The Authorised Representatives are the following:

For the Client:

Chief Engineer (P&MM)
NTDC, WAPDA House, Lahore – Pakistan
Telephone : 0092-42-99202597
Facsimile : 0092-42-99202173
E.Mail : cempm@ntdc.com.pk

For the Consultants:

_______________________________ (Name of Project Manager)
_______________________________ (Project)
_______________________________ (Address)
_______________________________

Telephone : ___________________
Facsimile : ___________________
E.Mail :____________________

1.7 Taxes

The contract amount is subject to local taxes which will be deducted at source as per
applicable law.

Information on the consultant’s tax obligations in the client’s country can be found
with Federal Board of Revenue (FBR) and relevant provincial revenue authorities.

1.8 Leader of Joint Venture

The leader of the Joint Venture is .................................... (name of the Member of the
Joint Venture).

(21)
 [Note: If the Consultants do not consist of more than one entity, the Sub-Clause 1.8
should be deleted.]
________________________________________________________________________
All notes should be deleted in final text. All blanks should be filled in.

2.1 Effectiveness of Contract

The date on which this Contract shall come into effect is the date when the Contract is
signed by both the Parties and revolving fund is established in accordance with Sub-
Clause 6.4.

2.2 Termination of Contract for Failure to Become Effective

The time period shall be 90 days or such other period as the Parties may agree in
writing.

2.3 Commencement of Services

The Consultants shall commence the Services within twenty-one (21) days after the
date of signing of Contract Agreement, or such other time period as the Parties may
agree in writing.

Confirmation of Key Experts’ availability to start the Assignment shall be submitted

to the Client in writing as a written statement signed by each Key Expert.

2.4 Expiration of Contract

The time period of expiration/completion of services under this Contract shall be 24

months for Assignment A and 36 months for Assignment B plus 1 year for defect
liability period. Consultancy Contract Agreement would be signed for Assignment-A
and Assignment-B. However, commencement of Assignment-B subject to completion
of Assignment-A and its approval by NTDC and the Client’s notice (GC. Clause: 2.1:
Effectiveness of Contract) to the Consultant instructing the Consultant to begin
carrying out the Services for Assignment-B.

"Completion of Services” means completion of all services and obligations as defined

in TOR.

3.5 Insurance to be Taken out by the Consultants

The risks and the coverages shall be as follows:

(a) Third Party motor vehicle liability insurance in respect of motor vehicles
operated in Pakistan by the Consultants or their Personnel or any
Subconsultants or their Personnel, with a minimum coverage of in accordance
with the applicable laws in the Client’ country per any one accident arising out
of one occurrence with number of occurrences unlimited.

(22)
 (b) Insurance against loss of or damage to equipment purchased in whole or in
part with funds provided under the Contract.

(c) Third Party liability insurance: covering bodily injury or death suffered by
third parties (including the Client/contractor’s personnel) and loss of or
damage to property (including the Client/Private property and any parts of the
facilities) occurring due to negligence of the consultant or due to fault in
design prepared by the consultant in connection with the Contract, with a
minimum coverage in accordance with the applicable laws in the Client’
country.

3.6 Consultants' Actions Requiring Client's Prior Approval

(c) The Consultants shall also clear with the Client, before commitments on any
action they propose to take under the following:

i) Issuing Variations Orders in respect of:

- additional items of Works as determined by the Engineer to be

necessary for the execution of Works.

- any new item of the Works not envisaged in the Contract

Documents and which is determined by the Engineer to be
necessary for the execution of Works.

- any item of Works covered under Provisional Sums

ii) Claim from the Contractor for extra payment with full supporting
details and Consultants recommendations, if any, for settlement.

iii) Details of any nominated sub-contracts.

iv) Any action under terms of Performance Guarantee or Insurance Policy.

v) Any action by the Consultants affecting the costs under the following
clauses of Conditions of Contract of the Construction Contract.

- Adverse Physical Conditions and Artificial Obstructions

- Suspension of Works
- Bonus and Liquidated Damages
- Certificate of Completion of Works
- Defects Liability Certificate
- Forfeiture
- Special Risks
- Frustration

vi) Final Measurement Statement

(23)
 vii) Release of Retention Money
viii) Any change in the ratios of various currencies of payment.

3.8 Documents Prepared by the Consultants to be the Property of the Client

The Client and the Consultants shall not use these documents for purposes unrelated
to this Contract without the prior written approval of the other Party.

4.6 Resident Engineer

[Note: Name and address of the Consultants’ Resident Engineer, if applicable will be
provider here]

5.1.1 Assistance

Other assistance and exemptions to be provided by the Client are: None

5.1.2 Coordination

(a) The departments and agencies include

……………………………………………………………………………….

5.1.3 Approvals

The Client shall accord approval of the documents immediately but not later than
fourteen (14) days from the date of their submission by the Consultants.

6.2 Remuneration and Reimbursable Direct Costs (Non-Salary Costs)

6.2(a) Payments for remuneration made in accordance with Sub-Clause 6.2(a) shall be
adjusted as follows:

(i) Remuneration paid in foreign currency pursuant to the rates set forth in
Appendix-D shall be adjusted after every 12 months (and, the first time, with
effect from the remuneration earned in the 13th calendar month after the date
of the Contract) by applying the following formula:

Rf = Rfo x If/Ifo

where Rf is the adjusted remuneration, Rfo is the remuneration payable on the

basis of the rates set forth in Appendix-D for remuneration payable in foreign
currency, If is the official index for salaries in the country of the foreign
currency for the first month for which the adjustment is supposed to have
effect, and Ifo is the official index for salaries in the country of the foreign
currency for the month of the date of the Contract.

(ii) Remuneration paid in local currency pursuant to the billing rates agreed for
each person shall be adjusted in July of every year (and, for the first time, with
effect from the remuneration earned in July following submission of financial

(24)
 proposal) by considering the following subject to maximum of prevalent CPI
as per given formula plus salary revision due to statutory notification, if
applicable pursuant to Sub-Clause 5.3 upon substantiation:

- annual increment
- Increase due to promotion
- Salary revision, if applicable pursuant to Sub-Clause 5.3 or otherwise
or,
to be computed with the following formula:
RI = Rio x II/IIo

Where RI is the adjusted billing rate, RIo is the billing rate payable on the basis of the
agreed billing rate in local currency as on July (i.e. the year in which the Consultants
submitted its financial proposal to the Client). II is the Combined Consumer Price
Index (CPI) "General" for Government employees as published by the Federal Bureau
of Statistics, Government of Pakistan for the month of July for which the adjustment
is to have effect, and IIo is the Consumer Price Index "General" for Government
employees as published by the Federal Bureau of Statistics Government of Pakistan
for the month of July (i.e. the Year in which the Consultants submitted its financial
proposal to the Client).

6.2(b) The rates for foreign Personnel set forth in Appendix D, and the rates for local
Personnel set forth in Appendix E, after adjustments, if any, pursuant to Sub-Clause
6.2(a) hereof shall be used for billing purposes.

It is understood that the remuneration rates shall cover salary and allowances as the
Consultants shall have agreed to pay to the Personnel as well as factors for social
charges and overhead based on the Consultants' average cost as represented by the
financial statements of Consultants' latest three fiscal years and fee of the Consultants.

The remuneration rates have been agreed upon based on the representations made by
the Consultants during finalization of this Contract with respect to the Consultants'
costs and charges as referred above as such representations are evidenced by the form
"Breakdown of Agreed Fixed Rates in Consultants' Contract" (A model of such form
is attached at the end of these SC. The Consultants should be requested to execute
this Form at the conclusion of the Contract negotiation when the Parties have agreed
on the fixed rates and their breakdown).

Remuneration for periods of less than one month shall be calculated on hourly basis
for the time spent by the Head Office staff or Project Office staff and directly
attributable to the Services (one hour being equivalent to 1/170 of a month) and on
calendar day basis for time spent by the Site Office staff (one day being equivalent to
1/30th of a month).

6.2(c) Reimbursable Direct Costs (Non Salary Costs)

Direct Non-salary Costs are such incurred non-salary costs which are directly
allocable to specific engagements and projects. These costs include but are not
limited to the following:

(25)
 (i) Provisions for office, light, heat and similar items for working space, costs or
rental for furniture, drafting equipment and engineering instrument and
automobile expenses identifiable to specific projects for which special
facilities other than head office of the firm are arranged.

(ii) Provision for labour or work charge establishment.

(iii) Daily and travelling allowances/expenses of employees, partners and

principals when away from home/office on business connected with the
project.

(iv) Identifiable communication expenses, such as long distance telephone,

telegraph, cable, telex, express charges, and postage other than general
correspondence.

(v) Services directly applicable to the project such as special legal and accounting
expenses, computer rental and programming costs, special consultants,
borings, laboratory charges, perspectives, renderings, photos, model costs,
commercial printing and binding and similar costs which are not applicable to
the overhead costs, professional liability insurance cover in accordance with
the provisions set out in Sub-Clause 3.4.

(vi) Identifiable drafting supplies and office supplies and expenses charged to the
employers work, as distinguished from such supplies and expenses applicable
to several projects.

(vii) Identifiable reproduction cost applicable to the work such as blue printing,
photostating, mimeographing, printing, binding etc.

6.3 Currency of Payment

6.3(b) Remuneration for foreign personnel shall be paid in foreign currency and
remuneration for local personnel shall be paid in local currency.

The reimbursable direct cost expenditures in foreign currency shall be as

stated in Appendix-D.

The reimbursable direct cost expenditures in local currency shall be as stated

in Appendix-E

6.5 Delayed Payments

The compensation on delayed payments for local and foreign currency shall be as
follows:

(i) for foreign currency = LIBOR

(ii) for local currency = KIBOR minus 4% per annum.

(26)
IV APPENDICES

(27)
 Appendix A

Description of the Services

[Give detailed descriptions of the Services to be provided, dates for completion of

various tasks, place of performance for different tasks, specific tasks to be approved
by the Client, etc.]

(28)
 Appendix B

Reporting Requirements

[List format, frequency, and contents of reports; persons to receive them; dates of
submission and the number of copies of each submittal etc. If no reports are to be
submitted, state here "Not applicable".]

(29)
 Appendix C

Key Personnel and Subconsultants

[List under: C-1 Title [and names, if already available], activities of job
descriptions and working hours of key Personnel to be
assigned to work and staff-months for each.

C-2 List of approved Subconsultants (if already available); same

information with respect to their Personnel as in C-1.]

(30)
 Appendix D

Breakdown of Contract Price in Foreign Currency

[List hereunder cost estimates in foreign currency:

1. (a) Monthly rates for foreign personnel (Key Personnel and other
Personnel)

(b) Total Remuneration of Staff (on the basis of monthly rates)

2. Reimbursable direct costs (non-salary costs);

Direct Non-salary Costs are such incurred non-salary costs which are directly
allocable to specific engagements and projects. These costs include but are
not limited to the following:

(i) Provisions for office, light, heat and similar items for working space,
costs or rental for furniture, drafting equipment and engineering
instrument and automobile expenses identifiable to specific projects for
which special facilities other than head office of the firm are arranged.

(ii) Provision for labour or work charge establishment.

(iii) Daily and travelling allowances/expenses of employees, partners and

principals when away from home/office on business connected with
the project.

(iv) Identifiable communication expenses, such as long distance telephone,

telegraph, cable, telex, express charges, and postage other than general
correspondence.

(v) Services directly applicable to the project such as special legal and
accounting expenses, computer rental and programming costs, special
consultants, borings, laboratory charges, perspectives, renderings,
photos, model costs, commercial printing and binding and similar costs
which are not applicable to the overhead costs, professional liability
insurance cover in accordance with the provisions set out in Sub-
Clause GC 3.4.

(vi) Identifiable drafting supplies and office supplies and expenses charged
to the employers work, as distinguished from such supplies and
expenses applicable to several projects.

(vii) Identifiable reproduction cost applicable to the work such as blue

printing, photostating, mimeographing, printing, binding etc.

(The detail of the cost estimates to be provided on the additional pages).

(31)
3. Sub-total, remuneration and reimbursable non-salary direct costs = (1 + 2)

4. Contingencies, if any

5. Total = (3 + 4)]

(32)
 Appendix E

Breakdown of Contract Price in Local Currency

[List hereunder cost estimates in local currency:

1. (a) Monthly rates for local Personnel (Key Personnel and other
Personnel);

(b) Total Remuneration of staff (on the basis of monthly rates)

2. Reimbursable direct costs (non-salary costs);

Direct Non-salary Costs are such incurred non-salary costs which are directly
allocable to specific engagements and projects. These costs include but are
not limited to the following:

(i) Provisions for office, light, heat and similar items for working space,
costs or rental for furniture, drafting equipment and engineering
instrument and automobile expenses identifiable to specific projects for
which special facilities other than head office of the firm are arranged.

(ii) Provision for labour or work charge establishment.

(iii) Daily and travelling allowances/expenses of employees, partners and

principals when away from home/office on business connected with
the project.

(iv) Identifiable communication expenses, such as long distance telephone,

telegraph, cable, telex, express charges, and postage other than general
correspondence.

(v) Services directly applicable to the project such as special legal and
accounting expenses, computer rental and programming costs, special
consultants, borings, laboratory charges, perspectives, renderings,
photos, model costs, commercial printing and binding and similar costs
which are not applicable to the overhead costs, professional liability
insurance cover in accordance with the provisions set out in Sub-
Clause GC3.4.

(vi) Identifiable drafting supplies and office supplies and expenses charged
to the employers work, as distinguished from such supplies and
expenses applicable to several projects.

(vii) Identifiable reproduction cost applicable to the work such as blue

printing, photostating, mimeographing, printing, binding etc.

(33)
 (The detail of the cost estimates to be provided on the additional pages).

3. Sub-total, remunerations and reimbursable non-salary direct costs = (1 + 2).

4. Contingencies, if any

5. Total = (3 + 4)

Notes:

A. Elements of the salary costs and billing rates for the relevant salary grades
shall also be included in this Appendix.

B. Estimate will include the following items as applicable:

(1) Remuneration, i.e. staff costs based on monthly billing rates of the
staff, and contingencies if any, excluding adjustment of billing rates.

(2) Reimbursable direct non-salary costs, contingencies, if any, excluding

adjustment of billing rates for the staff covered under direct costs.

Each item shall be specified whether it is payable on the basis of (a)

lump sum monthly rate; or (b) reimbursement of actual expenditures.

(3) Payments in respect of any cost (i.e. total remuneration, and total
reimbursable non-salary direct cost) which could exceed the estimates
set forth in this Appendix may be chargeable to the contingency
amounts provided for in the respective estimates, only if such costs are
approved by the Client prior to being incurred].

(34)
 Appendix F

Services and Facilities to be Provided by the Client

and

Counterpart Personnel to be Made Available

to the Consultants by the Client

the Client shall make available the following Services and Facilities:

1. Services and Facilities of the Client

the Client shall make available to the Consultants, Subconsultants and the
Personnel, for the purposes of the Services and free of any charge, the
services, facilities and property described in this Clause at the times and in the
manner specified hereunder:

(a)
___________________________________________________
_________________________________________________________
_________________________________________________________
_________

(b)
___________________________________________________
_________________________________________________________
_________________________________________________________
_________

(c) Rent will be charged by the Client only for the family status
accommodation provided to the Personnel, in the Client's colonies, at
the following rates:

Type of Accommodation Monthly Rent (Rs)

.................... .................
.................... .................

(d) No rent will be charged for single status residences provided by the
Client to the Personnel.

2. Lodge Accommodation

If requested by the Consultants, the Client shall provide lodge

accommodation, if available, to all Personnel of the Consultants or the Sub
consultants when on visit to various parts of the Project area or any other
station where such facilities or the lodge accommodation of the Client exists

(35)
 (and provided that the Personnel of the Consultants or the Sub consultants visit
that place in connection with the Project) under the same terms and conditions
as the Client's staff is entitled.

3. Counterpart Personnel to be made available to the Consultants

The Client shall make available to the Consultants, free of charge, the
following counterpart personnel in connection with carrying out of the
Services:
..............................................................................................................................
..............................................................................................................................
..............

(36)
 Appendix-G
(Integrity Pact)

DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.

PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & WORKS IN
CONTRACTS WORTH RS. 10.00 MILLION OR MORE

Contract No.________________ Dated __________________

Contract Value: ________________
Contract Title: _________________

………………………………… [name of Supplier] hereby declares that it has not

obtained or induced the procurement of any contract, right, interest, privilege or other
obligation or benefit from Government of Pakistan (GoP) or any administrative
subdivision or agency thereof or any other entity owned or controlled by GoP through
any corrupt business practice.

Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or
payable to anyone and not given or agreed to give and shall not give or agree to give
to anyone within or outside Pakistan either directly or indirectly through any natural
or juridical person, including its affiliate, agent, associate, broker, consultant,
director, promoter, shareholder, sponsor or subsidiary, any commission,
gratification, bribe, finder’s fee or kickback, whether described as consultation fee or
otherwise, with the object of obtaining or inducing the procurement of a contract,
right, interest, privilege or other obligation or benefit in whatsoever form from GoP,
except that which has been expressly declared pursuant hereto.

[name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the
transaction with GoP and has not taken any action or will not take any action to
circumvent the above declaration, representation or warranty.

[name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action
likely to defeat the purpose of this declaration, representation and warranty. It agrees
that any contract, right, interest, privilege or other obligation or benefit obtained or
procured as aforesaid shall, without prejudice to any other rights and remedies
available to GoP under any law, contract or other instrument, be voidable at the
option of GoP.

Notwithstanding any rights and remedies exercised by GoP in this regard, [name of
Supplier] agrees to indemnify GoP for any loss or damage incurred by it on account
of its corrupt business practices and further pay compensation to GoP in an amount
equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or
kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or
inducing the procurement of any contract, right, interest, privilege or other obligation
or benefit in whatsoever form from GoP.

Name of Buyer: ……………… Name of Seller/Supplier: …………

Signature: …………………… Signature: …………………………
[Seal] [Seal]

(37)
 APPENDIX H - FORM OF ADVANCE PAYMENT GUARANTEE

BANK GUARANTEE FOR ADVANCE PAYMENT

__________________________[Bank’s Name and Address of Issuing Branch or Office]

Beneficiary: _____________________________[Name and Address of Client]

Date: __________________________________

ADVANCE PAYMENT GUARANTEE No.: _________________

We have been informed that [name of Consulting Firm] (hereinafter called “the
Consultants”) has entered into Contract No. [reference number of the contract] dated
[insert date] with you, for the provision of [brief description of Services] (hereinafter
called “the Contract”).

Furthermore, we understand that, according to the conditions of the Contract, an advance

payment in the sum of [amount in figures] ([amount in words])is to be made against an
advance payment guarantee.

At the request of the Consultants, we [name of Bank] hereby irrevocably undertake to

pay you any sum or sums not exceeding in total an amount of [amount in figures]
([amount in words])1 upon receipt by us of your first demand in writing accompanied by
a written statement stating that the Consultants are in breach of their obligation under the
Contract because the Consultants have used the advance payment for purposes other
than toward providing the Services under the Contract.

It is a condition for any claim and payment under this guarantee to be made that the
advance payment referred to above must have been received by the Consultants on their
account number _________________ at [name and address of Bank].

The maximum amount of this guarantee shall be progressively reduced by the amount of
the advance payment repaid by the Consultants as indicated in copies of your certified
statements to such effect which shall be presented to us by the Consultants. This
guarantee shall expire, at the latest, upon our receipt of the certified payment certificate
issued by you indicating that the

1 The Guarantor shall insert an amount representing the amount of the advance payment and
denominated either in the currency (ies) of the advance payment as specified in the Contract, or in a
freely convertible currency acceptable to the Client.
(38)
Consultants have made full repayment of the amount of the advance payment, or on the
___ day of [month] [year] 2 whichever is earlier. Consequently, any demand for
payment under this guarantee must be received by us at this office on or before that date.

This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication
No. 458.

_____________________________
[signature(s)]

Note: All italicized text is to assist in preparing this form and shall be deleted from the
final product.

2
Insert the expected expiration date. In the event of an extension of the time for completion of the
Contract, the Client would need to request an extension of this guarantee from the Guarantor. Such
request must be in writing and must be made prior to the expiration date established in the guarantee.
In preparing this guarantee, the Client might consider adding the following text to the form, at the
end of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee
for a period not to exceed [six months][one year], in response to the Client’s written request for such
extension, such request to be presented to the Guarantor before the expiry of the guarantee.”
(39)
 CONTRACT FOR ENGINEERING CONSULTANCY SERVICES

between

________________________________________________
(NAME OF THE CLIENT)

and

_________________________________________________

(NAME OF THE JOINT VENTURE OF THE CONSULTANTS)

for

_______________________(BRIEF SCOPE OF SERVICES)

OF____________________________(NAME OF PROJECT)

_______________________
Month and Year

___________ (NAME OF THE JOINT VENTURE OF THE CONSULTANTS)

_________________ (Name of Individual Consultants)
_________________ (Name of Individual Consultants)

(40)
 FORM OF CONTRACT

[Note: Use this Form of Contract when the Consultants perform Services as a Joint
Venture.

This CONTRACT (hereinafter called the "Contract") is made on the ________ day of
___ (month) of ____ (year), between, on the one hand,
____________________________
_____________________________________________________________________
______

(hereinafter called the "Client" which expression shall include the successors, legal
representatives and permitted assigns) and, on the other hand, a joint venture
consisting of the following entities, each of which will be jointly and severally liable
to the Client for all the Consultants' obligations under this Contract, namely:
_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

(hereinafter collectively called the "Consultants" which expression shall include its
successors, legal representatives and permitted assigns).

WHEREAS

(a) the Client has requested the Consultants to provide certain consulting services
as defined in the General Conditions of Contract attached to this Contract
(hereinafter called the "Services"); and

(b) the Consultants, having represented to the Client that they have the required
professional skills, and personnel and technical resources, have agreed to
provide the Services on the terms and conditions set forth in this Contract;

NOW THEREFORE the Parties hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral

part of this Contract:

(a) the General Conditions of Contract;

(b) the Special Conditions of Contract;
(c) the following Appendices:

[Note: If any of these Appendices are not used, the words "Not Used" should
be inserted below next to the title of the Appendix and on the sheet
attached hereto carrying the title of that Appendix.]

(41)
 Appendix A: Description of Services
Appendix B: Reporting Requirements
Appendix C: Key Personnel and Sub-consultants
Appendix D: Breakdown of Contract Price in Foreign Currency
Appendix E: Breakdown of Contract Price in Local Currency
Appendix F: Services & Facilities to be Provided By the Client and
Counterpart Personnel to be Made Available to the
Consultants by the Client.
Appendix G: Integrity Pact (for Services above Rs. 10 Million)
Appendix H : Form of Advance Payment Guarantee

2. The mutual rights and obligations of the Client and the Consultants shall be as
set forth in the Contract, in particular:

(a) the Consultants shall carry out the Services in accordance with the
provisions of the Contract; and

(b) the Client shall make payments to the Consultants in accordance with
the provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed
in their respective names in two identical parts each of which shall be deemed as the
original, as of the day, month and year first above written.

For and on behalf of

_______________________

THE CLIENT'S NAME

Witness

Signature ___________________ Signature ________________

Name ______________________ Name ____________________
Title _______________________ Title _____________________
(Seal)

For and on behalf of

_______________________________________________
NAME OF THE JOINT VENTURE OF THE CONSULTANTS

(42)
 ___________________
___________________
Name of Member No. 1

Witness

Signature ___________________ Signature ________________

Name ______________________ Name ____________________
Title _______________________ Title _____________________
(Seal)
_________________________________________
Name of Member No. 2

Witness

Signature ___________________ Signature ________________

Name ______________________ Name ____________________
Title _______________________ Title _____________________
(Seal)
___________________________________________
Name of Member No. 3
Witness

Signature ___________________ Signature _________________

Name ______________________ Name ____________________
Title _______________________ Title _____________________
(Seal

(43)
 EXHIBIT-I

CRITERIA FOR EVALUATION OF

TECHNICAL PROPOSALS
 Exhibit-I
Factors for Evaluation of
Consultant’ Technical Proposal
(Total 100 Marks)

Criteria, sub-criteria, and point system for the evaluation of the Full Technical
Proposals are:

(It is required that Technical and Financial Proposals should be framed and submitted in
such a way that evaluation of each assignment mentioned below could be made
separately. Further for Assignment-B separate financial proposal should be prepared and
submitted. It is mentioned that the scores for assignments A and B shall be combined
with equal weightage. Ranking will be made on combined achieved scores of
Assignment: A and Assignment: B. The minimum qualification criteria would apply to
the combined scores of the two assignments.

a) Assignment-A: Engineering Design and Preparation of Bidding Documents.

Points
(i) Specific experience of the Consultant (as a firm) relevant
to the Assignment: 15

Broken down into:

a) Design of T/Line: Tower families, insulation co-ordination,
conductor selection, hardware design, insulator design,
damping system design, for 380 kV and above T/lines:
b) Survey & Investigations in hilly and snowy terrain
c) Project Management, Planning& Administration:
d) Preparation, evaluation of Bidding documents and
Contract management:
e) Environmental/ Re-settlement planning:

(ii) Adequacy and quality of the proposed methodology, and

work plan in responding to the Terms of Reference (TORs): 15

Broken down into:

a) Technical Approach and Methodology:
b) Work Plan:
c) Organization and Staffing:

(iii) Key Experts’ qualifications and competence for the Assignment: 70

Broken down into:

a) Team Leader
b) T/line design & engineering expert:
c) Project Planning and contract expert:
d) Insulation Coordination Expert:
e) Insulator Design Expert:
f) Tower Design expert:
g) Transmission Line Hardware Design Expert:
h) Transmission Line Damping System Design Expert:
 i) Survey/ Mapping expert:
j) Geotechnical expert:
k) Social/Resettlement Expert:
l) K-12: Environment Expert
m) Any other key expert(s) proposed by the consultant

Total points for the above criteria: 100

The minimum technical score (St) required to pass is: 70

b) For Assignment-B: Design Review, Construction Supervision and Contract

Management.
Points

(i) Specific experience of the Consultant (as a firm) relevant

to the Assignment: 10

(ii) Adequacy and quality of the proposed methodology, and

work plan in responding to the Terms of Reference (TORs): 15

Broken down into:

a) Technical approach and Methodology:
b) Work Plan:
c) Organization and staffing:

(iii) Key Experts’ qualifications and competence for the

Assignment: 65

Broken down into:

1 Project Manager / Team Leader

2 Design & Engineering Expert (T/L)
3 Transmission Line Survey Expert
4 Protection Expert
5 Engineering Expert (Telecom +SCADA)
6 Engineering Expert (Civil)/Structure.
7 Geotechnical Expert
8 Project Planning & Contracts Expert
9 Financial Management Expert.
10 Construction Supervision Expert (Electrical)
11 Construction Supervision Expert (Civil)
12 Environment Expert
13 Social/Resettlement Expert.
14 Testing & Commissioning Expert.
15 Any other key expert(s) proposed by the consultant

(iv) Participation by nationals among proposed Key Experts: 5

 Total points for the above five criteria: 100

Note: National participation is assessed based on the percentage share of the national
consultant’s key staff position in the staff months over the total staff-months of key staff
proposed for assignment. Foreign consultants may satisfy national participation
requirements either by associating (joint venture or subcontract) with their local branch,
if one exits, or with other national firms, or by incorporating national individual experts.

The minimum technical score (St) required to pass is: 70 points.

Individual Key Personnel Evaluation:

1 Project Manager/Team Leader

a. Academic and General Qualification. 20%

b. Experience
i. Overall 10%
ii. Eligible Assignments 55%
iii. Working as Team Leader/Project Manager. 15%

Total (1) 100%

2 Other Key Personnel

a. Academic and General Qualification. 20%

b. Experience
i. Overall 10%
ii.Eligible Assignments 70%

Total (2) 100%

Note:
Marks will be deducted from total score of Key personnel if any information related
to the key personnel is missing or if he does not fulfill fitness criteria for the job vis a
vis age requirement.
 EXHIBIT-II

MODEL FORMS
 EXHIBIT-II

MODEL FROM-1

Breakdown of Agreed Fixed Rates in Consultant’ Contract

We hereby confirm that we have agreed to pay to the personnel members listed, who will be involved in the assignment, the basic salaries and field
allowance (if applicable) indicated below:

1 2 3 4 5 6 7 8
Basic Salary Social Overhead Sub Fee Overseas/ Agreed Fixed Agre4ed
Name Position per Working Charges (% of 1+2) Total (% of 4) Field Rate per Fixed Rate
Month/day/Hour (% of 1) (1+2+3) Allowances Working (% of 1)
(% of 1) Month/Day/Hour

Signature___________________________ Date:

Name:_____________________________
 Model Form-2
See Clause GC 6.2(b)

Consulting Firm: Country:

Assignment: Date:

Consultant’ Representations Regarding Costs and Charges

We hereby confirm that (a) the basic salaries indicted below are taken from the firm’s
payroll records and reflect the current salaries to the personnel members listed which
have not been raised other than within the normal annual salary increase policy as
applied to all the firm’s personnel; (b) attached are true copies of the latest salary slips
of the personnel members listed; (c) the filed allowances indicated below are those
that the Consultant have agreed to pay for this assignment to the personnel members
listed; (d) the factors listed below for social charges and overhead are based on the
firm’s overage cost experience for the latest three years as represented by the firm’s
financial statements; and (c) said factors for overhead and social charges do not
include any bonuses or other means of profit-sharing.

Basic Salary per

Social Overseas/Field
Name Position working Overhead*
Charges* Allowance
month/Day/Year
(a) (b) (c) (d)

Etc.

* Expressed as percentage of (a)

______________________
[Name of Consulting Firm]

________________________________ Date:________________
Signatures of Authorized Representative

Name:_____________________

Title: _____________________

Note: for Field Personnel, use basic salary per working month for home office
personnel, basic Salary per working Day or Hour. For filed personnel, also fill in
Field Allowance, if any. This form should not be part of the signed Contract but
should be executed by the Consultant separately. See notes in Clause GC 6.2(b)