HR & HR Legal

Gurinder Singh
Divisional Manager
DO IV Chandigarh
M-09417473626

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 RATIONALIZATION OF PAY SCALES
SECOND AMENDMENT SCHEME 2016

1. Class I, II and III - Once in 5 years

2. Last Revision w.e.f. 1st August 2012, implemented in
January 2016 (Date of notification 25.01.2016)
3. Applicable to all existing employees at the time due
date and publication of gazette, retired employees
(Superannuation/ VRS), death cases & Golden Gate
4. Not applicable to those terminated/dismissed/resigned
(during 01.08.12 to 25.01.16).
5. Not applicable to contractual workers

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 SALARY COMPONENTS

• DA – Based on ACPI for Industrial Workers ( In series 1960=100)

as published in the Indian Labour Journal or Gazette of India.
One slab = 4 points, over 4708 points. Value of Slab = 0.10% of
basic (w.e.f. 01.08.12).
Revised quarterly – Feb., May, Aug., Nov.
• HRA, CCA - % of basic depending upon class of city subject to
limits
• Functional allowances for specific function
• Transport allowance
• Special area allowance- Fixed amount as per city classification
• Hill station allowance- % of basic depending on height of city,
• FPA – based on cadre as on 1/11/1993 or 22.06.2000
Gurinder Singh/NIA 3
 HRA
(w.e.f.1.8.2012 as per 2011 census)

Sl. Place of Posting % of basic and % of basic and % of basic and

No. limit – Cl I limit – Cl II limit – Cl III & IV

Cities of Mumbai, Navi Mumbai,

1 Kolkata, New Delhi, Chennai, 10% of pay Max. 10% of pay 10% of pay - Max.
Ahmedabad, Bengaluru, Rs.5320/- p.m. Max. Rs.5320/- Rs.5320/- p.m.
Hyderabad, Pune, Faridabad, p.m.
Ghaziabad, Noida and Gurgaon,

Cities with population exceeding

2 12 lacs except the cities 8% of pay Max. 8% of pay Max. 8% of pay
mentioned at serial number 1, and Rs.4490/- p.m. Rs.4490/- p.m. Min. Rs1000/- Max.
Goa(Entire State) Rs.4490/-

All other places

3 7% of pay Max. 7% of pay Max. 7% of pay
Rs. 4320/- p.m. Rs.4320/- p.m. Min.Rs.950/- Max.
Rs.4320/-

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CCA (w.e.f. 1.8.2012 as per 2011 census)

Sl. Place of Posting % of basic % of basic % of basic and

No. and limit – and limit – limit – Cl III &
Cl I Cl II IV

Cities of Mumbai, Navi Mumbai, Kolkata, New Delhi,

1 Chennai, Ahmedabad, Bengaluru, Hyderabad, Pune, 3% of pay 3% of pay 3% of pay
Faridabad, Ghaziabad, Noida and Gurgaon, Max. Max. Max. Rs.1055/-
Rs.1330/- Rs.1125/- p.m.
p.m. p.m.

(A class)Cities with population exceeding 12 lacs

2 except the cities mentioned at serial number 1, and 2.5% of pay 2.5% of pay 2.5% of pay
Goa(Entire State) Max. Max. Max. Rs.990/-
Rs.1265/- Rs.1040/- p.m.
p.m. p.m.

(B class) Cities with population of 5 lacs and above

3 but not exceeding 12 lacs, State capitals with 2% of pay 2% of pay 2% of pay
population not exceeding 12 lacs, Chandigarh, Max. Max. Max. Rs.850/-
Mohali, Panchkula, Pondicherry, Port Blair Rs.980/- p.m. Rs.910/- p.m. p.m.

(C class) All other places

4 Nil Nil Nil

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 HILL STATION ALLOWANCE
(REVISED W.E.F. 01.02.2016)
CLASS I CLASS II & III-
IV

HILL STATIONS WHICH ARE LOCATED AT MORE 2.5% OF PAY, 2.5% OF PAY,
THAN 1500 MTRS ABOVE MEAN SEA LEVEL MAX RS.765/- MAX RS.615/-

1000 MTRS AND OVER BUT LESS THAN 1500. 2% OF PAY, MAX 2% OF PAY,
MERCARA AND OTHER PLACE SPECIFICALLY RS.615/- MAX RS.485/-
DECLAREDAS HILL SATATION BY CENTRAL/STATE
GOVT. FOR THEIR EMPLOYEES

NOT LESS THAN 750 MTRS & SURROUNDED BY 2% OF PAY, MAX 2% OF PAY,
HILLS OF 1000 MTRS AND ABOVE ) RS.615/- MAX RS.485/-

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 ALLOWANCES- CLASS I

 Transport Allowance @ 1330/- pm (Rs. 625/- for Development

Officers-A)
 Conveyance allowance to PH officers @ 400/- pm (Incl. Deaf &
Dumb)
 Mid academic year allowance @ 1150/- pm
 Kit allowance @ 6000/- one time (01.02.16)
 Entertainment allowance (01.02.16)
DO I/C @ 1500/- pm
BO I/C @ 1250/- pm
 Functional allowance for officers in Audit and Vigilance is 1150/-
(01.02.16)
 TSS allowance @ Rs.350/- per month
 Paradeep Port Allowance: Rs.185 P.M. (01.02.16) (All Classes)
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 ALLOWANCES – SCS CADRE
 Transport allowance 460/- pm, Development Officer (Admn.) Rs. 625/-
 Conveyance allowance to PH employees @ 400/- pm
 Allowance for Collective Cashier Rs.1500/- p.m.
 Cash carrying allowance and key allowance for class IV is 700/-
 Functional allowance (Cl. IV) liftman, head peons etc. (prior 01.01.06)
165/- p.m
 Functional allowance for Audit Assistants 850/-.(01.02.16)
 TSS allowance @ Rs.240/-
 Allowance for stenos attached to Chairman, GM, DGM – Rs.75/-.
 Telex operators/punch card operators prior 01.01.06- Rs. 60/- p.m
 Kit allowance @ 1500/- (01.02.2016)
 Washing allowance for Class IV Rs. 250/- pm
 Disturbance Allowance for Class III is 500/- pm and if the distance is
beyond 150 kms it can be revised to Rs 1000/-pm.

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ALLOWANCES – SCS CADRE CONTD……..

Insurance Institute of India/CII

Licentiate -340
Associate- 925
Fellow - 1550

Institute of Actuaries (London)

 Actuaries per paper – 340

• Institute of CA/ICWA
• Intermediate Exam -665
• Final Group A or B- 1135
• Final both group A & B- 1550

MBA – 1550/-

For Class III-IV confirmed employees

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 GRADUATION INCREMENT/ ALLOWANCE
(01.08.2012)

 To employees appointed/promoted to the post of Assistant

who are graduates before 01.08.07, and has not reached
max. of scale shall be granted 2 additional increments.
 Employee drawing basic salary Rs. 38470/- only one
increment to be given.
 Graduation allowance to Assistants, who are graduates
before 01.08.2007
 1 year after reaching ceiling-565/-
 2 years after reaching ceiling –1000/-
 Graduation Allowance to RC 375/- pm
Shall be withdrawn on promotion

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 FIXED PERSONAL ALLOWANCE
(01.08.2012)

Officers Amount SCS Amount

Scale VII 3265 Sr.Asstt/ Steno/ 1610
Asstt
Scale VI 2685 R.C 1015

Scale V 2590 Driver & SSF 745

Scale IV & III 2300 Devl.officer Gr.I 1610

Scale II & I 1745 Grade II 1175

ELIGIBILITY & EFFECT- On reaching ceiling of pay scale. Amount based on cadre
as on 01.11.93 or 22.06.2000. Entire FPA to be reckoned for service and terminal
dues benefit w.e.f. 01.08.12 (HRA, PF, PENSION, LE, GRATUITY)

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 Stagnation Increment
Eligibility:
(A) on reaching the ceiling and completing continuous
Three years of service (excluding extra-ordinary
leave) from last drawn increment.
(B) Satisfactory work record (includes
recommendation of Reporting and Reviewing officer)
and clearance from IDD & Vigilance & Submission of
APR
A. Class I: Scale 1– 3 Stag. Stages; Scale II – 5 Stag.
Stages; Scale III – 2 stag.
B. Development Officer (Grade I & II)- 4/3 Stag.
C. Assistant-7 Senior Assistant-6
D. Span 3 years except Assistant Cadre it is 2 years

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 Competent Authority-
Stagnation Increment
1 Officers posted in Officer not below
Head Office the rank Scale V

2 Up to Scale III In charge of the

officers posted in concerned
the Regional RO
Offices
3 SCS Staff in HO/RO Officer not below
thee rank of scale
III/RO In charge
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 Other Provisions related to
SSFs and RCs

Running Scale
or
Assured Career Progression
(Para 25)
Applicability

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 TRANSFER & MOBILITY POLICY
(SCS Staff) 2006
• Cut off date : 31st Dec. of immediately preceding
year.
• Applicability : Sr. Assistant/Assistant/RC
Job Rotation :
• One station to another – 10 Yrs.
• One office to another at same station – 5 Yrs.
• One Department to other at same office- 3 Yrs.
• Request Transfer – Max.3, after min. stay of 3 yrs.
• Exemption : PH, medical grounds- major diseases,
retirement clause (3Years)
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Transfer and Mobility Policy- SCS Staff

Transfer effects on Salary

1. Disturbance Allowance – Different
Slabs –Rs. 500/- (Upto 150 Kms) Rs. 1000/-
(Beyond 150 Kms)
2. Protection of CCA
3. Protection of HRA
4. Status of Functional Allowance
5. Retirement and Major Disease
Clauses

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 TRANSFER & MOBILITY POLICY CLASS I-2002

• Implemented from 2003 onwards.

• Extended to Scale V, VI & VII w.e.f 1.4.2013
• Not applicable to Officers posted /deputed to foreign
operations /other organizations in India/abroad on
deputation
• NORMAL PERIOD OF POSTING (NPP) 5 years
• Request transfer – (3) after completing 3 years in a
place.
• Transfer Benefits are payable as per rules in case of
request transfers (made after 3 years)
• If a transfer request is considered after 5 years of
posting, at the present centre, the transfer shall not be
considered as a request transfer.

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 TRANSFER & MOBILITY POLICY CLASS I-2002
RECENT MAIN PROVISIONS INTRODUCED
• Due to office exigencies (relating to specialized/ niche functions/
posts) to transfer an officer under TMP exemption of 1 year may
be given with approval of CMD
• Claims including Service & TP Hubs, Estate and In-charges of
DO/BO, excluding Micro Offices / Business Extension Counters
I/Cs declared as Sensitive Posts & span increased from 3 to 5
years.
• Period of stay at a Difficult Area for choice posting shall be
relaxed from minimum 03 years to 02 years, excluding period of
LOP
• A lady officer in Scale I, II or III transferred under TMP only shall
be eligible to seek request transfer after completion of 02 years,
excluding period of LOP

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 TRANSFER & MOBILITY POLICY CLASS I-2002
RECENT MAIN PROVISIONS INTRODUCED
• The Company may, if so required, declare and publish a list of
Maximum 25 Divisional Offices as Deficit Offices in a year
(ROwise) with acute requirement of scale-wise officers (Scale I, II
and III) on or before 30th April of the year. The officer transferred
to a Deficit Office shall be eligible to apply for request transfer
after completion of 2 years stay in a Deficit Office, excluding the
period of LOP, if any, to a place of his/ her choice.
• List of Major Diseases revised to 13 from 9 giving revision to
existing diseases also.
• Officers reaching superannuation : Exemption from transfer-
provision of two years (up to scale III only)
• Officers reaching superannuation: Transfer back to home town or
place of choice – reduced from 2 to 1 year (up to scale III only)

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 TRANSFER & MOBILITY POLICY CLASS I-2002
RECENT MAIN PROVISIONS INTRODUCED
• Exemption from TMP of Officer who falls in the
definition of ‘persons with benchmark disability’ under
clause 2(r) of The Rights of Persons with Disabilities Act
2016
• Exemption from TMP of an Officer with a differently-
abled dependent spouse / son / daughter who falls in the
definition of ‘persons with benchmark disability’ under
clause 2(r) of The Rights of Persons with Disabilities Act
2016
• Request for Choice Posting under Revolving – the
provision has been scrapped.

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PROMOTION POLICY OFFICERS- 2006

• Effective from 02.02.2007

• 8 amendments so far.
• Applicable to promotions up to scale VII
• Span of promotion – For VI & VII – GIPSA & GIC taken
together.
• Up to scale V – Within Company.
• Written Exam. Up to scale V ,conducted online from PE
2012-13
• There are Two Type of Channels: Fast Track ( 20%) &
Normal Channel ( 80%)
• Normal Channel further divided- Merit 75%, Seniority
25%.

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Applicability

All GIPSA Companies and GIC

Seniority Scale 5 and above is common
Promotion up to scale 5 is seniority
cum merit
Promotion of scale 6 and7 shall be on
Merit

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 Eligibility

Promotions up to Scale 5
 Minimum 3 years’ continuous service is required
Promotions 6 and 7
Minimum 2 years’ continuous service is required

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 PROMOTION POLICY OFFICERS
CONTD..

Eligibility for Fast Track: Three years completed service in

cadre with following Qualification
Associate of Insurance Institute of India or equivalent for
promotion to Scale II or Scale III,
Fellow of Insurance Institute of India or equivalent for
promotion to Scale IV & Scale V
(Fast track for promotion to Scale V introduced w.e.f .
P.E.2015-16)

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Promotion Policy Officers Contd..

 Passing Mark in Fast Track 54% for SC/ST & 60%

for others.
 Passing Mark in Normal Track 31.5% for SC/ST &
35% for others.
 Eligibility for Normal Track: Zone of Consideration:
Scale-I/II- 3 times of Vacancies, Scale- III – 4 times
& Scale IV- 5times of the Vacancies.

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 PROMOTION POLICY- OFFICERS
CONTD….

•If Failed Continuously for three times and

superseded, then not eligible for next 2 years.
•If Passed In Normal Channel but not promoted, then
eligible for next 3 exercises under extended
eligibility under Para 14.2 ( b) of Promotion Policy

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 Promotion Policy Officers Contd..
Eligibility for Fast Track: Three years completed service as on
31st March i.e. as on 31.03.2016 for PE 2016-17 where cutoff
date is 31.03.2016 with following Qualification: (2 chances in
cadre)
Associate of Insurance Institute of India or equivalent for
promotion to Scale II or Scale III,
Fellow of Insurance Institute of India or equivalent for promotion
to Scale IV & Scale V
(Fast track for promotion to Scale V introduced w.e.f. P.E.2015-16)

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Scheme of Weightage –Fast Track Channel CLASS-I
Criteria Maximum Marks for promotion to the Cadre of

Scale V Scale IV Scale III Officer Scale II

Officer Officer Officer

Seniority 0 0 0 0

Qualifications 0 0 5 5

Work Record 40 40 40 40

Examination 40 40 40 40

Interview 20 20 15 15
Total 100 100 100 100

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 Scheme of weightage Normal Channel Class-I
Criteria Maximum Marks for promotion to the Cadre of
Scale V Scale IV Scale III Scale II

Seniority 15 (2) 25 (3) 35 (4) 40 (6)

Qualifications - - 5/2 5/2
Work Record 50 40 40 35
Examination 20 20 20 20
Interview 15 15 - --
Total 100 100 100 100

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Seniority
Scale Marks for each completed year of Maximum marks
service (beyond the first three
years) in the existing Scale as on
31st March of the year referred
to in Para 8.2

Scale I 6 40
Scale II 4 35
Scale III 3 25
Scale IV 2 15

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Insurance Qualification Weightage

(a) For Licentiate of I.I.I. NIL

(b) For completion of A.I.I.I. or A.C.I.I. 2 Marks
(c) For completion of FI.I.I. or F.C.I.I 5 Marks

Promotions up to Scale III only

Under Fast Track – FIII, AIII-Nil

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 PROMOTION COMMITTEES

For promotion to Scale VI & VII

CMDs of GIPSA Co. & GIC, one nominee of Govt. of India
For promotions to the cadre of scale V
CMD, One Board of Director, GM(P), one SC/ST
representative, one outside expert.
For promotions upto scale IV
2 GMs( one from HR, one Director cum GM), one SC/ST
representative, one outside expert

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Ist Amendment to the Promotion Policy for
Officers - 2006

Relaxation for SC/ST officers for a lower

qualifying standard of 45% (as against 50%
for General candidates) under para 9.2.3 of
the Promotion Policy w.e.f Dec. 2007
(Not Relevant now as qualifying mark has
been revised later)

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2nd Amendment to the Promotion Policy for
Officers - 2006
 Option for being excluded from the process of promotion
for a particular year is available to an officer only once in
one particular cadre .
 To be exercised within the time limit
 By availing such an option in a particular year, the number
of occasions counted within the limit of 3 under para 17
and utilized before that particular year do not get lapsed
(or deemed to have been broken) and are only kept in
abeyance to be resumed in the counting in the next year.
 W.e.f PE 2009-10.

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Request for Exclusion

 in case of promotions up to Scale V, an officer shall have an option

for being excluded from the process of promotion for a particular
 Case of Promotion to the cadre of Scale 6 and 7-No option is
availble

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3rd Amendment to the Promotion Policy for
Officers – 2006 (OFFICERS RETIRING WITHIN TWO YEARS)
Introduction of a provision ( Para 8, in sub-para
8.1, of minimum two years’ length of remaining
service for eligibility for inclusion in the zone of
consideration for promotions to the higher cadres
i.e. Scale VI and Scale VII
The cut-off date FOR RECKONING ELIGIBILITY )
shall be the first day of April of the year in which
the promotional exercise is conducted.
w.e.f. April 2009

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4th Amendment to the Promotion Policy for Officers – 2006
(Extended Eligibility of Officers qualifying in Written Test)

 Inclusion of an Officer, who has qualified in

the Written Test under Promotional Process
for a particular year, in the Promotional
Process for next two (*) Promotional Exercises
under Clause (b) of Para 14.2 of the Promotion
Policy.
 W.E.F PE - 2011-12
 *(Revised to next three in 5th amendment)

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 5th Amendment to the Promotion Policy for
Officers – 2006 (Aligning ACR evaluation with KRAs based Performance
Appraisal)

 Revision under Para 7.2 Of Promotion Policy

 The marks for rating the ‘Performance’ of the
Officer in the Annual Confidential Report (ACR)
shall be the ‘score’ of the concerned officer for
performance parameters under PLI Scheme as per
KRA.
 Applicable of Scale-IV for performance Year 2012-
13 & All Officers for performance Year 2013 -14
onwards.(yet to be implemented)

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5th Amendment to the Promotion Policy for Officers – 2006
(Contd..)
 Online test Introduced w.e.f. PE 2012-13
 Fast Track Channel for Promotion Up to Scale-
IV introduced w.e.f. PE 2012-13
 Qualifying marks reduced to 35 for General &
31.5 for SC/ST Officers under Normal Channel
 Qualifying marks fixed at 60 for General & 54
for SC/ST Officers under Fast Track Channel
 Extended Eligibility increased to Next Three
Promotional Exercises ( in place of Two ) w.e.f
PE 2012-13.

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6th Amendment to the Promotion Policy for Officers – 2006

 The zone of consideration for promotion from

Scale V to Scale VI & Scale VI to Scale VII shall be 3
times the number of vacancies from the top of
the respective seniority list .
 That in case of promotion to the cadre of Scale-VI,
all eligible officers either belonging to the same
batch or selected on the same date shall be
considered even if the total number exceeds the
proportion as stated above.

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 7th Amendment to the Promotion Policy for Officers - 2006
Introduction of IN-SITU Promotions in the cadres of Scale VI and Scale VII
Number of vacancies for IN-SITU will be restricted to one third (1/3) of the
approved vacancies of the respective scale.
The Promotion Committee shall select officers equal to the number vacancies
for IN-SITU promotion for placement in Scale VI or Scale VII, based on the overall
merit, suitability, growth potential, length of balance service, qualifications,
service experience in functional areas and seniority of the empanelled candidates
as may be assessed from the performance appraisal and other records. Such
selection of officers for IN-SITU promotion by the Promotion Committee shall be
final.
Officers attracting provisions of para 17 not eligible for said promotion.

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8th Amendment w.e.f P.E.2015-16

Important Features
 Fast Track introduced for Promotion to Scale V (weightage as per Promotion
to Scale IV)
 Pass in Fast track will not be counted as attempt
 Weightage for Written Exam in Normal Track reduced from 30% to 20% &
Increase in weightage to Seniority marks
 Interview for Promotion to Scale IV in Normal Channel
 Reserve List – Both Channels ( towards Retirements of Promoted Officers
before end of Financial Year)
 Contingency List – 10% of Vacancies under both Channels (Refusal of
Promotion)
 Effect of non-acceptance of Promotion – Reduced to next (one) promotion
exercise (previously 2 years) Gurinder Singh/NIA 42
Promoting/Appointing Authority
Sr. Promotion to the Appointing Authority
No. cadre of
i. Scale-VII & Scale-VI Chairman-cum
Managing Director

ii. Scale-V & Scale-IV General Manager

(Scale-VII)
iii. Scale-III & Scale-II Deputy General
Manager (Scale-VI)

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Salary Fixation

Immediate on assuming the charge

Until the month of annual increment

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Effect of non-acceptance

In such case the promotion will not be

considered for next one promotional exercise.

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PROBATION ON PROMOTION

Scale V & above – one Year

Scale I – one Year
Confirmation subject to
•Satisfactory work record.
•IDD and Vigilance clearance

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 ANNUAL PROPERTY RETURN (APR )

 As per section 16(A) of our CDA Rules, mandatory for all employees
 Within 30 days from the end of every financial year
 APR Module now rolled out through portal.
 Contains total 5 parts
 Part I : Statement of Immovable property for particular FY
 Part II : Statement of assets and liability
 Part III : Statement of return for Sale /purchase of movable
property
 Part IV: Applying permissions to acquire/sell movable/immovable
property - having official dealing
 Part V : Intimation of transactions in shares , securities
Results of non submission of APR

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ANNUAL PERFORMANCE APPRAISAL REPORT
(APAR )
From Yr. 2015-16 , rolled out though portal
Class I : (Appraisal - Financial Year wise)
Self Appraisal to be submitted to reporting officer. If not submitted
within scheduled time, blank appraisal will flow to Reporting Officer
The Reporting Officer under whom the Officer has worked for last three
months or more, can write the APAR. (mapping beforehand)
After reporting officer, APAR to be reviewed by AO-1
After AO-I completes the appraisal, APAR will be disclosed to
concerned officer
Representation if made made within 10 days, APAR will flow to AO-2/
Competent Authority for final review, otherwise it will be freeze as final.
Class III-IV : (Appraisal - Calendar Year Wise)
Self appraisal by employee - Reporting Officer-Reviewing Officer/AO I-
Disclosed –Representation-Reviewed by AO-2

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 PROMOTION POLICY FOR SCS
CADRE- 2008
 Effective Date 15.09.2008
 6 Amendments so far.
 Cut off date : 31st Dec. of preceding year

Promotion to the cadre of Assistant: Para 15

 Confirmed RC/SSF/FTS – 8th pass with 10 yrs.
Full time service are eligible
 Written Test - 45% & 36% (SC/ST)
 followed by CPL Test/Training
 Graduates exempted from exam
 Selection on Seniority, qualification & CR (50+30+20)
 Promotion Zone- Regional Office -State Wise

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 CONTD……….

Promotion to the cadre of Senior Assistant : Para 14

Confirmed Assistant who are

 FIII/FIII/5 subjects of actuaries or

 AIII/ACII/3 subjects of actuaries with 3 yrs.of service or
 LIII/ one subjects of actuary with 5 yrs. Of service or
 7 yrs. Of service in cadre or
 Reached the ceiling of assistant cadre
 Promotion Zone- 16
 Selection on Seniority, qualification & CR (50+30+20)

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 CONTD……….

Promotion to the cadre of AO : Para 13.1 & 13.2

Departmental Channel (13.1)
SRA/Steno who are
 FIII/FIII/ACA/ACWA/5 subjects of actuaries/Graduate
in Engg/MBA/ PGDBA-M/MCA/ CFA/ACS or
 AIII/ACII/3 sub. of actuaries with 3 yrs.of service
 LIII/ one sub. of actuary/PGDCA,/PGDBA-M
with 5 yrs. Of service or
 7 yrs. Of service in cadre
 Promotion Zone- 4
 Selection on Seniority, qualification , CR &
Interview (35+30+20+15)

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 CONTD……….

Promotion to the cadre of AO : Para 13.1 & 13.2

Competitive Channel ( 13.2)
All employees who are:
 Graduate or Post Graduate employees
 FIII/FCII (AIII/ACII in case of SC/ST)
 5 subjects of actuaries/MBA/ PGDBA-M/MCA/
CFA/ ACS/
ACA/ACWA
 Written test - 60% & 50% (SC/ST)
 No. of attempts – 4/5 (SC/ST)
 Minimum 120 marks (100 SC/ST) for ranking list
 Selection on Seniority, qualification , CR , Interview,
Exam Marks (35+30+20+15) + 100
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 PROMOTING AUTHORITY &
PROMOTION COMMITTEE…….

Cadre of Promoting Authority Committee

Scale I Officer Scale VI nominated by CMD V- Chairman , 2 officers not below Scl.IV

Sr. Assistant Scale V nominated by HO IV- Chairman , 2 officers not below Scl.III

Assistant Scale IV nominated by R/I III- Chairman, 2 officers not below scale II

Gurinder Singh/NIA 53
 EFFECT OF NON-ACCEPTANCE- PARA 22

Name to be eliminated from Ranking List and right

to be considered for promotion to that cadre will
be forfeited for next One promotional exercise.
(w.e.f. PE-2016)

Gurinder Singh/NIA 54
PROMOTION POLICY FOR SCS STAFF
2008 - AMENDMENTS

•PARA 15.1 - ELIGIBILITY CRITERIA FOR DEPARTMENTAL

TEST FOR ASSISTANT (Amendment dated 23/09/2008) :

- RC/SUB-STAFF/DRIVERS WITH 10 YRS OF SERVICE AS

FULL TIME EMPLOYEE & PASSED VIII STD.

Gurinder Singh/NIA 55
 AMENDMENTS IN THE PROMOTION
POLICY OF SCS STAFF 2008

•PARA 15 (a)(ii) and PARA 19 (e) – Amendment dated

01/04/2009

• THE QUALIFYING MARKS FOR DEPARTMENTAL TEST FOR

PROMOTION TO THE CADRE OF
ASSISTANT :
GENERAL - 45%
SC / ST - 36%

Gurinder Singh/NIA 56
 AMENDMENTS IN THE PROMOTION
POLICY OF SCS STAFF 2008

•PARA 15.2 (Amendment dated 15/05/2009)

•THE DEPARTMENTAL TEST FOR THE CADRE OF ASST CAN BE GIVEN IN

14 LANGUAGES –

ASSAMESE/ BENGALI / ENGLISH / GUJRATI /HINDI / KANNADA /

KONKANI / MALAYALAM / MARATHI / ORIYA / PUNJABI / TAMIL /
TELUGU & URDU.

Gurinder Singh/NIA 57
 AMENDMENTS IN THE PROMOTION
POLICY OF SCS STAFF 2008

• PARA 13.2 : (Amendment dated 30/04/2013)

RELAXATION OF PROVISIONS IN RESPECT OF

QUALIFICATION FOR COMPETING UNDER COMPETITIVE
CHANNEL (PARA 13.2)

•THE CLAUSE OF GRADUATE / POST GRADUATE WITH 50%

(GEN) & 40% (SC/ST) FOR PROMOTION THE CADRE OF
SCALE I (AO) HAS BEEN DELETED.

Gurinder Singh/NIA 58
 AMENDMENT TO PARA
15.1(b) & 17.1 (iv) FOR SCS STAFF
(Amendment dated 30/04/2013)

•15.1 (b) Continuous service in the PTS cadre of Subordinate

staff / Driver, shall also be given pro-rata weightage as per
Para No. 17.1 (iv) of the Policy. They shall be allowed to
appear in the Departmental Test for promotion to the cadre
of Assistant, if combined length of service in the Company as
Full Time employee taken together with pro-rata weightage
for PTS service, satisfies the eligibility criteria as per para
15.1 (a) of the policy.

Gurinder Singh/NIA 59
AMENDMENT WEF PE 2016
• Preparation of panel : Under para 13.2, written exam weightege of 35
marks
• Eligibility for promotion to the cadre of Assistant – amended CPL relaxed
& exemption under promotional exam
• Scheme of weightage revised – Seniority marks increased, CR marks
curtailed
• Technical qualification marks – MBA at par with LIII (5 marks)
• Para 18.3 introduced : Contingency List against refusals up to 10% of
declared vacancies under each cadre and category.
• Para 20A introduced – filling up of unfilled vacancies under para 13.2
(Out of zone)
• Effect of non acceptance of promotion – Reduced to one year from two
years
• Para 25 & 25 A modified

Gurinder Singh/NIA 60
PARA 25 - ASSURED CAREER PROGRESSION
SCHEME (ACPS) FOR SUB-STAFF / RC /
DRIVER

• PARA 25.1 (Sub-staff & Driver)

• PARA 25.2 (Record Clerk): (Amendment dated 06/04/2011)
EMPLOYEES IN THE ABOVE CADRES WHO REACH THE CEILING OF THEIR
RESPECTIVE PAY SCALE FROM TIME TO TIME & COMPLETE 12 MONTHS’
CONTINUOUS SERVICE FROM REACHING SUCH CEILING ARE TO BE PLACED IN
THE PAY SCALE OF THE NEXT HIGHER CADRE
PARA 25 A : MINIMUM ONE PROMOTION IN LIFE TIME IN THE CADRE OF
ASSISTANT.
Age- Minimum 50 years as on cut off date
Length of service – 20 years service in Asstt. Cadre
Ex-servicemen- 5 years notional benefit

Gurinder Singh/NIA 61
 Leave

 Leave rules
 Leave cannot be claimed as a matter of
right
 Prior permission is a must except 1 day CL in exigencies
 No service / employment during leave with other
employers
 Sundays & Holidays cannot be prefixed / suffixed.
Intervening Sundays/holidays will be treated as leave,
other than CL
 Address on leave should be intimated before hand
 Headquarters should not be left without permission.
Gurinder Singh/NIA 62
LEAVE Contd…

Leave Types
1. Casual Leave
2. Earned Leave
3. Sick Leave, Advance Sick Leave, Special
Sick Leave
4. Maternity Leave
5. Examination Leave
6. Quarantine Leave
7. Adoption Leave
8. Joining Leave
9. Leave on Loss of Pay

Gurinder Singh/NIA 63
 LEAVE Contd…

No Leave in continuation/conjunction with any other

leave except
CL with Exam Leave, Quarantine Leave, Leave on LOP
Earned Leave with Sick Leave, Maternity Leave,
Paternity Leave, Exam Leave, Quarantine Leave, Leave
on Loss Of Pay
Sick Leave with Earned Leave, Maternity Leave,
Paternity Leave, Quarantine Leave, Leave without Pay
Exam Leave with CL, EL, ML, PL, LWP, Quarantine
Leave
Quarantine Leave with CL, EL,SL, ML, PL, LWP
Leave on Loss of Pay with any other leave.
Gurinder Singh/NIA 64
 Casual Leave

 12 days per calendar year maximum

 Cannot be carried forward
 Can avail max.5 days at a stretch
 Half day CL - Max. 6 times
 Intervening holidays will not be counted
 Can be clubbed with Exam Leave, Quarantine Leave
and LOP
 During probation – accrues at one day for 30 days
of service
 Case of Retirement

Gurinder Singh/NIA 65
Earned Leave
Accrues @ 1 day for every 11 days of duty. "Duty
shall mean the period spent in the service in the
company but shall not include the periods of
leave other than casual leave, quarantine leave,
examination leave and trade union leave."
Maximum accumulation 270 days**
Min.6 days at a time. Max – 120 days at a time
To apply 15 days before commencement of leave
Short-term EL – max. twice in a calendar year
with prior sanction only after exhausting CL.
During training – accrues but cannot be availed
Can be clubbed with Sick Leave, Maternity
Leave, Exam Leave, Quarantine Leave, Leave on
Loss of Pay
**Revised w.e.f. 13/09/2017 – Accrual beyond 240 days will start
from this date

Gurinder Singh/NIA 66
 Leave Encashment

 Even to odd year (e.g. current block year2018-19)

 In Service all Class of employees– Basic, DA, FPA,
HRA, CCA, HSA, Special Pay if any.
 Retirement – Basic, DA and FPA
 Death – Same as in service

Gurinder Singh/NIA 67
 Sick Leave
 Entitlement of 30 days on Half-pay per
completed calendar year of service subject to
LOP
 Pro-rata for the year of joining – credited on
the following 1st January
 Maximum accumulation 240 days(half pay)
 Can be availed on Full pay basis (twice the
no. of days will be debited)
 Medical and Fitness Certificate from Regd.
Medical Practitioner
 Can be clubbed with Earned Leave,
Maternity Leave, Quarantine leave or Leave
on Loss of Pay
Gurinder Singh/NIA 68
Special SL & Advance SL

 Special Sick Leave

 Nine major diseases of Cancer, Leprosy, T.B.,
Paralysis, Brain Tumor, Cardiac ailment,
kidney diseases, AIDS and mental diseases
 Max.180 days on half pay basis
 Only if no SL credit is available
 Advance Sick Leave
 Confirmed employee
 Exceptional cases for extreme hardship
 Max. 180 days on Half pay basis only once in
career
 Futuristic adjustment/Recovery

Gurinder Singh/NIA 69
 Maternity Leave
 Female employees having less than three
living children
 Maximum two confinements
 Max. 12 months (incl. Miscarriage leave) in
entire service
 Max. 180 days for one occasion
 Miscarriage Leave applicable between 12 to 26
weeks of pregnancy (Maximum 6 weeks)
 For Probationers – Probation will be extended
 Can be clubbed with Earned Leave, Sick Leave,
Quarantine leave or Leave on Loss of Pay

Gurinder Singh/NIA 70
ADOPTION LEAVE
Adoption leave will be allowed for a
maximum period of 2 months (or till the
child reaches the age of one year
whichever is earlier) once during the
service to a childless female employee
for legally adopting child who is below 1
year of age. Proof of adoption to be
submitted

Gurinder Singh/NIA 71
 Paternity Leave
 Period not exceeding 15 days
 Male employees having less than two
surviving children
 15 days before confinement of wife and ending
6 months the date of delivery of child.
(cut off date on or after 13/9/2017 - the birth of child)
 Can be availed in case of valid adoption of
child below the age of child below the age of 1
year.
 For sanction will be treated at par with
Maternity Leave
 Can be clubbed with any kind of leave except CL

Gurinder Singh/NIA 72
 LEAVE Contd…

EXAM LEAVE
 For III Exams, CII London, MBA, ICWA,
ICAI
 For the days of Examination
 Days intervening the Exam – CL, EL,
Leave on LOP
 Probationers are also eligible
 2 times leave per Subject
TRADE UNION LEAVE
 15 days for 15 persons
 At the same time10 days for 20
persons
Gurinder Singh/NIA 73
LEAVE Contd…

QUARANTINE LEAVE
Quarantine Leave is leave of absence from duty necessitated by orders not
to attend office in consequence of the present of infectious disease in the
household of an employee of the Company.
The quarantine leave should not be granted unless the ‘medical officer’
looking to the infectious nature of disease considers it necessary to
quarantine the member of the household suffering from the infectious
disease.
If an employee reports about the presence of an infectious disease after
he rejoins duty, he would not be eligible to have his absence for the period
treated as quarantine leave.
If an employee himself is suffering from an infectious disease, no
quarantine leave shall be admissible, but he may be allowed sick leave.
Cholera, Small pox, Plague, Diphtheria, Typhus -Fever and Cerebrospinal
meningitis are considered as infectious diseases for the purpose of
quarantine leave. Quarantine leave may also be granted if declared by the
concerned State Govt. as infectious diseases in the area
Gurinder Singh/NIA 74
 LEAVE Contd…

ON LOSS OF PAY
 Granted when no other leave is available
 Not more than 3 months on any one occasion
and not more than 12 months during entire
service. Sickness beyond 12 months to be
reviewed by CMD
 No salary for the period on LOP
 Increment will be postponed each time when
LOP is more than 30 days

Gurinder Singh/NIA 75
Authorised absence from Duty
 6 Days for Vasectomy or Tubectomy
 14 days for female employee for Non-puerperal sterilization for family
planning
 1 day for IUCD insertion for female employees
 15 days Camp duties to join Home guards
 Territorial Army – 14 days at a time for urban units
 Max. 7 days in a year for invigilation work of III, CII with Max. 3
days at a time
 Max. 30 days in a year to participate (as participant, referee & time
keepers but not Managers) as a representative in National /
International Sports events.
 Max. 10 days for local events and as a sponsored candidate of
company. ( 6 & 7 not to exceed 30 days in a year)
 Curfew
 Republic Day Parade – 25 days
 Conference of Insurance Institutes
Gurinder Singh/NIA 76
 Special Leave

Natural Calamities
Kendriya Sachivalaya Hindi Parishad
Mountaineering and Trekking – 30
days a year
Blood Donation- 2 days a year
Election Duty – exercising franchise

Gurinder Singh/NIA 77
LTS
Eligibility
Once in two years (single block) after confirmation
Dependent parents
Children include Adopted and Step children
At least one day of sanctioned leave required (excluding RH)
Max. of two groups for entire family (self, spouse, dependent children
and dependent parents & in-laws of widowed female employees)
Can combine max. of two blocks
LTS Blocks for Class III blocks are Even (e.g. 2016-17)… and Class I blocks
are Odd (e.g. 2015-16)….
Max. eligibility for employees up to the cadre of Dy. Manager is rail fare
for 3000 kms each way on through-ticket basis – actuals reimbursed.
Managers & above are eligible to travel by Air Reimbursement will be
Air Fare for 3000 kms each way
Class III employees with defined Basic second class railway fare. For
night journey, actual travel by II AC permitted including by
Rajdhani/Duronto.
 LTS
•Prior Intimation is mandatory
• Sanctioned leave mandatory at the time of intimation
• Advance – 90% of entitlement
- To be refunded immediately if journey is cancelled
• Reimbursement – to submit within 15 days of return
• Documentation
- Original Tickets/Bills/Boarding pass
- Proof of Travel -Toll Receipts/Parking receipts
- RC, DL, Permit & Stamped Receipt (Travel by Tourist Taxi)
- Petrol Bills (at various places visited)
- Private car registered in the name of employee/spouse
only
LTS- change in entitlement on promotion
from C l. III cadre
UNAVAILED BLOCK/S CAN BE AVAILED WITHIN 6 MONTHS
FROM DATE OF RETIREMENT (AFTER 30.9.15)

Employees promoted as Officers from Class III cadre can

claim LTS for unavailed block/s in pre-promoted cadre up
to the end of the eligible block

Gurinder Singh/NIA 80
 BRIEF CASE REIMBURSEMENT
CADRE LIMIT Rs.
DEV OFFICER (Other than Admn.) 2000
SCALE I 2000
SCALE II/III 3000
SCALE IV/V 4000
SCALE VI & above 5000
Once in 3 years including probationers & inclusive of Taxes

Gurinder Singh/NIA 81
 Telephone Charges

Category of Officers Scale Scale V Scale IV Office I/C in AO(D)/

VI / CRM (Admn) Scl. II/III/IV AM(D)

Overall annual limit Rs. 12960/-

(landline &/or mobile) Actual Rs.18092/- p.a Rs. 5760/- Rs. 11760/-p.a
p.a (5760 +
(6092+12000) p.a (5760+6000)
7200)

Broadband connection Actual Rs. 250/- p.m Rs. 250/- Rs. 250/- p.m Rs. 250/- p.m
p.m

Rs. -
Mobile Instrument Rs. 20000/- - -
25000/-

Gurinder Singh/NIA 82
 NEWSPAPER REIMBURSEMENT
CADRE LIMIT

Scale I/II/III 200/ PER MONTH

Scale IV/V 400/- PER MONTH

SCALE VI/VII 500/- PER MONTH

Gurinder Singh/NIA 83
 LEASE ACCOMMODATION
w.e.f. 01/03/2016

CADRE MUMBAI METRO A CITY B CITY C CITY

SCALE I/II 20000 15600 11700 7000 5100

BRANCH
MANAGER 20000 16400 12500 7400 5500
SCALE III/IV,
SRBM/DM 22000 18700 14000 8300 6600
SR.DM 22000
SCALE V 24000 20300 14800 9000 7400
For metro incl. Mumbai to be decided by CMD, For other
SCALE VI/VII cities within 125% of Scale V

Gurinder Singh/NIA 84
 Cont… Kashmir Migrant Employees

CADRE MUMBAI METRO A CITY B CITY C CITY

Sr.Asstt/steno
(Incl. transferred
on promotion) 12000 9350
20000 6250 4700 3900
Assistant 12000 6500 4300 3250 2500
R.C 5200 5200 3450 2600 1950
SSF 3900 3900 2600 1850 1450
Posted at SRA/Steno 2750 RC/ASSTT 2200/- SSF 1640/-
Rourkela Project
Society
maintenance
charges 1250 1000 750 375
Directly Recruit Assistants – 11000/7000 for Mumbai and Other Metros
respectively w.e.f 13/9/2017
Gurinder Singh/NIA 85
 HOTEL CHARGES w.e.f. 01.01.13
Revised Limits for Reimbursement of Lodging Charges while on Official Tour
Cadre Major Cities Area I Other Places

Existing Revised Existing Revised Existing Revised

GM/Dy.GM 4000 8200 2000 4100 1750 3600

Chief Manager/Manager 2500 4800 1500 2900 1300 2400

Dy. Manager/AM 1500 2900 1000 2000 800 1500

Admn. Officer 1000 2000 750 1500 500 1000

Development Officer 900 1800 675 1350 450 900

Class III Employees 800 1600 600 1200 400 800

Class IV Employees 700 1400 525 1050 350 700

Gurinder Singh/NIA 86
 DAILY HALTING ALLOWANCE
w.e.f. 05.01.2017

S Category of Employees Metro ‘A’ Class City ‘B’ Class City ‘C’ Class City
No.
1 Scale VII/VI Officers ** 1800 1300 1100 950
2 Scale V/IV Officers 1500 1300 1100 950
3 Scale III/II & I Officers 1300 1100 950 800
4 Dev. Officer Gr.I/SRA/Steno 700 700 600 450
5 Dev. Officer Gr.II/Asstt./RC 600 600 520 340
6 Class IV Employees 500 500 400 250

Metro – Chennai, Delhi, Kolkata & Mumbai

**The limits are applicable to Chairman cum Managing Director also

Gurinder Singh/NIA 87
 VEHICLE LOAN- SCS CADRE & DEV.OFFCER
(ADMN.)

• Eligibility – Confirmed employees with 5 yrs. Service

• Amount : 80% of purchase price Max. 50000/-
• Max. 3 two wheeler loan during entire service, once in 7 yrs
• Recovery/Repayment –5 Yrs. /60 EMIs @ 5% interest p.a.
• Documents – Hypothecation deed on appropriate non
judicial stamp paper
• Undertaking /Declaration
• Registration, Octroi, Taxation, Running Exp., repair,
maintenance to be borne by Employee.
• Insurance Premium borne by Company

Gurinder Singh/NIA 88
 VEHICLE LOAN CLASS I

VEHICLE LOAN ( ADMN.) FOUR WHEELER TWO WHEELER

SCLE I/II 2.5 LACS (wef 01/4/12) 75000/-

SCALE III/IV 4.5 LACS 75000/-

Gurinder Singh/NIA 89
 Conveyance Scheme 2011

• Ex-showroom price is 25% extension to Ex-factory

price (Transportation, taxes, VAT) Octroi, RTO and
Insurance are above ex-showroom limits.
• Period of usage 5 years extendable up to 8 years
• Running expenses - Quarterly limits as per cadre
• Tyre/tube- 32000 kms (Rs. 300/=)
• Battery-18 months (Rs. 150/=)
• Cleaning (650/= p.m.)
• Repair Budget – up to Rs. 60000/- Cadre wise limit
• Exits- end of 5th year, WDV to be notionally added
to income Vehicle To be transferred in officers name

Gurinder Singh/NIA 90
 Limits Defined under Conveyance Scheme 2011

Sr. Item Existing Provision Revised

No. Scale Amount (Rs.) Provision
1 Monetary limit I,II &III 560000 825000
IV & V 630000 930000
CRMs 720000 1060000
VI & VII 940000 1385000
2 Number of time the Offices upto Scale IV
conveyance facility is 04 time during service tenure
allowed Offices upto Scale V & Above
03 time during service tenure, counting
from the vehicle opted for at the time of
entering Scale V

The revised limits in terms of "Ex-showroom Price (inclusive of GST & Cess)
Revision' of monetary limits shall not be extended to Diesel vehicles.
Gurinder Singh/NIA 91
Transfer Benefits

 Entitled mode of travel including for family.

 For officers’ transfer grant equivalent to one month basic
pay.
 In SCS cadre , one basic on promotion only
 Transportation of personal belongings including packing
and forwarding charges.
 Halting allowance as per entitlement up to 30 days.
 Mid academic year allowance for studying children.
 Joining Leave

Gurinder Singh/NIA 92
 Transfer Benefits (1.4.2015)
Class I Officers :
By Road
Scale IV and above: Actual expenses- Max. 120 Qt. by goods train
Up to Scale III : Actual expenses- Max. 90 Qt. by goods train
By Rail
Scale VI & VII : full 4 Wh./60 qtl by goods train/1double container
Scale IV & V : full 4 Wh./60 qtl by goods train/1 single container
Scale I, II & III : 40 quintals by Goods Train
All employees other than Class I
Rail : 40 quintals by Goods Train
Road : Actual subject Max. 60 quintals by Goods Train:
Ancillary Expenses e.g packing, loading, unloading , incidental
Scale IV & above 16000/-
Up to Scale III 12000/- Other than Cl. I officers : 8000/-
Gurinder Singh/NIA 93
 FESTIVAL ADVANCE

Class I Class II, III-IV**

30000 26000
Subject to one month gross which ever is less
*** PTS 13000

Gurinder Singh/NIA 94
NEWSPAPER REIMBURSEMENT

Cadre Limit Rs. (Per Month)

Scale I/II/III 200

Scale IV/V 400

Scale VI/VII 500

Gurinder Singh/NIA 95
Natural Calamities Advance

• For confirmed employees only

• For any natural calamity
• Rs. 50000/=
• Repayable in 25 installments
• Installment starts from 4th month of
disbursement.
• Sanctioning Authority – RO

Gurinder Singh/NIA 96
 Ex-gratia in lieu of bonus

Salary defined Rs. 21000/=

Maximum cap 7000/=
Payable @ 15% of salary maximum
for 12 months
Minimum 30 days working
Loss of pay

Gurinder Singh/NIA 97
 Housing Loan
Eligibility :
All the confirmed employees with three years or more service (two
years if ex-serviceman) are eligible for loan for purchase of land
and construction of house thereof, purchase of flat/house subject
to terms and conditions of the Scheme.
Second Loan/Transfer of Loan : Only twice in entire service

Basis of instalments :
 Balance service/30 year basis /Interest only option if <15 yrs of
service left.
 Total installments should not exceed 45% of gross salary
Repayment :
 Two years after sanction of loan or one year after possession,
whichever is earier (in case of scheme loan)
 If loan taken within one year, recovery start one year after final
instalment of Scheme Loan.
 Recovery of supplementary loan is started with immediate effect.

98
 Housing Loan
Pledge requirements : PF/Gratuity/GSLI/GTI/LIC

-equivalent to loan amount.

Fire policy(long term) for sum insured equivalent to loan amount reqd

Non-letting out declaration (on annual basis) is required.

Rate of Interest :The rate of interest on Scheme Loan will be 5% p.a. on

reducing balance. In case of Co-operative Housing Society formed with
90% membership of employees from General Insurance Industry, the
rate of interest on Scheme Loan will be 4.5% p.a.

The rate of interest on Supplementary Loan will be 7.5% p.a. on

reducing balance.

Penal Interest for letting out of flat/house/apartment @2.5% over and

above the rate for Scheme Loan shall be charged if the employee is
posted at the same station where the subject property is situated. Further,
the rate of interest on Supplementary Loan shall remain unaffected i.e.
no penal interest is to be charged on the amount of Supplementary Loan.
99
Housing Loan Limits
revised w.e.f. 26.07.2016
SCALE SCHEME LOAN SUPPL.LOAN TOTAL (IN
LACS)
Scale VI & above 36.00 44.00 80.00

Scale IV/V 33.00 37.00 70.00

Scale III 28.75 34.25 63.00

Scale I/II 28.00 32.00 60.00

Dev. Officer Gr. I 21.25 28.75 50.00

Dev. Officer Gr. II 20.75 24.25 45.00

SRA/Steno/Asstt. 20.75 24.25 45.00

Record Clerk 17.25 20.75 38.00

Sub-staff 13.25 16.75 30.00

Gurinder Singh/NIA 100

Education Advance to Employees
 Effective Date 1/4/2016
 Eligibility
 5 Years Service
 Whole time employee
 Admission Fee, Tuition Fee, Non-refundable charges payable
to hostel.
 Higher/Professional studies in India/Abroad for two children
maximum
 10 lac for each child during the entire service for two
courses
 Transferability from bank
 Interest rate – 8% & 7.8%
 Repayment mode – 10 year
 Sanctioning Authority

Gurinder Singh/NIA 101

 REFUNDABLE PF LOAN (ANY NO. OF TIMES)
 after 5 years of service
 for marriage or religious ceremony etc.
MARRIAGE of Self, Brother, Sister, Son, Daughter,
fully dependent niece, nephew, cousin, brother- in – 6 X Basic + DA
law, sister-in-law of married female employee 12, 24, 36,48 (Installments)

RELIGIOUS CEREMONY 3 X Basic + DA

12, 24

SICKNESS of self, father, Mother, Spouse, Children, 3 X Basic + DA

Grandparents 12, 24

FORE CLOSURE IS ALLOWED

New PF Loan Availed after completion of at least
50% tenure of previous loan in case
of fore closure

Premature withdrawal of 90% PF withdrawal within one year from the date of retirement.

Gurinder Singh/NIA 102

 PROVIDENT FUND
 For regular employees (except NPS Optee)
 Contribution to VPF- any fixed amt or any % upto 90% of basic

NON REFUNDABLE PF LOAN

 After 10 years of service
 Max three times in service career
PARTICULARS PENSION PF OPTEE
OPTEE
Purchase of plot 45 % of OC 45% of OC + 45% of CC
Purchase of House 90 % of OC 90% of OC + 90% of CC
Higher Education of Children 50 % of OC
Marriage of self Children 50 % of OC
Major Sickness ( Self & dependants) 3 X Basic + DA

Gurinder Singh/NIA 103

 Definitions
 Primary Insured Person – Serving member, Retired
member, spouse of deceased, spouse of deceased of
retired
 Deemed Primary Insured Person-Related to Directors
of the Company as pattern narrated above
 Family/eligible dependents (Spouse & Dependent
Children)
 Additional Members-Independent Children/Spouse
and children of independent children/Dependent
parents/parents in law

Gurinder Singh/NIA 104

Staff Mediclaim
Eligible Sum Insured (Floater)
Basic less than Rs. 43300/= - Rs. 3 lac
Rs. 43300/= to Rs. 55335/= - Rs. 4 lac
Above Rs 55335/= - Rs. 6 lac

Dependent’s Income not to exceed Rs.10000/= per month

w.e.f. 1.11.2016

Gurinder Singh/NIA 105

Common Observations

 Sum insured-minimum, Floater

 Sum insured to be chosen between 4 Lac to 50 Lac
 Change upward-downward
 Inclusions/exclusions-effect of exclusions
 Claim administration by TPA
 New recruitees
 Company contribution 75%/25% on eligible SI

Gurinder Singh/NIA 106

Capping in Heads
1. Room Rent :
 1% of Sum Insured up to Rs. 10 lacs + 0.5% of S.I. For beyond Rs. 10
lacs. (in cities located under Sr. No. 1 for CCA payment) Subject to Max.
15000/= in respect of Class A City.
 0.75% of S.I. Up to 10 lacs + 0.5 % for beyond 10 lacs (in other places)
Subject to Max. 12500/=
3. Medical Check up facility : Max 1% of average S.I. Subject to max of Rs.
5000/- once in four years
5. Domiciliary Hospitalization : 20% of sum insured Subject to Maximum
50000/= (Maximum treatment 60 days)
6. Ambulance charges : Rs. 5000/- per hospitalization
7. Pre post hospitalization: 30/60 days
8. Relapse Clause: 45 days 107
Maternity Benefits
 Coverage-first two children-waiting period of 9 months.
 Normal Delivery
 Class A City 50000/= Others 40000/=
 Caesarian Delivery
 Class A City 100000/= Others 65000/=
 Miscarriage- 12-26 weeks of pregnancy
 Pre and post natal hospitalization expenses
 New born baby from day one (premium from following month
the child completes 90 days)
 Maternity benefit shall also be extended to independent
children subject to stipulation of 3 years of coverage
Gurinder Singh/NIA 108
 Revised Ex-gratia Policy

• Over service limit-15 lakhs during the entire service

career
• 90%-80%-70%
• Critical diseases (28)
• Family- Self, spouse, dependent children and dependent
parents.
• Non medical, non-essential expenses including nursing
expenses at home – Not payable.
• Claim should be payable under Staff Mediclaim Policy

Gurinder Singh/NIA 109

 LUMPSUM DOMICILIARY MEDICLAIM
 Payable to all confirmed employees
 Payable after confirmation (from date of joining)
 On declaration basis (for self, spouse and dependent
children)
 Basic salary consideration :
 For Class I : basic as on 1st January
 If joined in between then
for < 1 month duration – not entitled
for 1 to 3 months duration - proportionate for the
eligible period
 If promoted from Class III to Class I : proportionate
adjustment
 Employees/officers retiring/opting for VRS – whose period
of service during the eligible period is more than 3 months
Eligible amount in full
110
Domiciliary Medical Payments
 In case of Class III-IV Employees
Rs. 6650/=
 In case of Class II employees
Rs. 13300/= ( Below Basic Rs. 46595/=)
Rs. 8310/= ( Basic above Rs. 46595/=)
 In case of Class I employees
Rs.13300/= ( Up to basic Rs. 58825/=)
Rs.19940/= ( Basic above Rs. 58825/=)
Reimbursement

Gurinder Singh/NIA 111

Medical Check Up for Managers and Above

Officers of the rank of Managers and

above
Maximum Rs. 5000/=
Age factor and no. of check ups
Below 50 (1), 51-55 (2) and 56-60 (2)
Reimbursement

Gurinder Singh/NIA 112

Exits-Types Defined
 Superannuation
 Voluntary Retirement Scheme (VRS)
 Special Voluntary Retirement Scheme
 Golden Gate
 Resignations- provisions
 Removal / Dismissal
 Death

Gurinder Singh/NIA 113

Provident Fund
Gratuity
 Gratuity ?
 Eligibility
( section 4 of Payment of Gratuity Act, 1972)
 On superannuation
 Retirement or resignation
 death or disablement due to accident or disease
 Continuous (uninterrupted) service
 Minimum 5 year *
 Relaxed in case point 3 above
 Quantum Determination
 Forfeiture – partially /Wholly

Gurinder Singh/NIA 114

 Pension on Superannuation/
Retirement
 Pension with LIC
 kinds
 Superannuation
 Voluntary Retirement pension
 Family Pension
 Invalid Pension
 Compassionate Allowance- special case
and consideration
 Provisional Pension
 Eligibility
 Service criteria- completed years/LOP
 Provision for ex servicemen ( para 24)

Gurinder Singh/NIA 115

 Pension on Retirement

Components
 Average basic pay for the last 10 months
 FPA incremental portion
Commutation
 Rationale
 To whom - all including invalid and
Compassionate Allowance
 Maximum 1/3 of pension-commutation value
 In advance
 within one year - Later on after retirement
 In case death after one day of retirement
 Restoration after 15 years
Gurinder Singh/NIA 116
Family Pension
 After completion of one year’s service
 Before the completion of one year
 After the retirement of the employee
 No commutation of pension
 Family pension to spouse until remarriage
 Restoration of original pension

Gurinder Singh/NIA 117

 Some other faces
of family pension

Children up to the age of 25

Children with disorder or disability of mind and physical
infirmities or disabilities
Sequential wise – older to younger in case more than one
Twins
When both are employed in the Company
More than one widow
Case of Minor children

Gurinder Singh/NIA 118

Group Term Insurance Scheme - GTIS

 Arrangement with LIC

 Scheme itself-relief to the family
 Sum insured payable in case of death
 Entitled categories 6
 SI Linked with Basic (3 Lac to 24 Lac)
 No Saving Portion

Gurinder Singh/NIA 119

GTIS Limits (w.e.f. 1/12/2016)
category Basic pay Range GTIS cover Monthly premium
(IN LACS)

I 94466 & above 24.00 684

II 68106 - 94465 20.00 570

III 48531 - 68105 14.00 399

IV 25991 - 48530 10.00 285

V 13961 - 25990 5.00 142.50

VI Up to 13960 3.00 85.50

Gurinder Singh/NIA 120

 Group Saving Linked Insurance Scheme (GSLIS)

 Insurance with LIC

 Annual renewal date November
 Saving - Premium portion
 Sum insured - entitled categories 6
 SI Linked with Basic (1.7 Lac to 10.5 Lac)
 Nominations
 For those who are not already enrolled
 At Retirement accumulation with interest is given
to the employee
 In case of death saving portion accumulation with
interest + sum insured as per entitled category is
provided to the legal heirs.

Gurinder Singh/NIA 121

Employees Deposit
Linked Insurance Scheme

1. For members of Provident Fund

2. With LIC on annual renewal basis-
commencement 1st March
1. Insurance is payable in case of death
2. Sum Insured Rs. 6.02 Lac
3. Beneficiary shall be PF nominee
4. Procedure to be followed

Gurinder Singh/NIA 122

 Leave Encashment

Retirement – Basic +DA+FPA

Death – As normal encashment of service

Gurinder Singh/NIA 123

 COMPASSIONATE GROUND
APPOINTMENT SCHEME
• Re-opened wef 01.11.2014
• Appointment cadre : Clerical / SSF only
• Coverage : Dependent family member consequent upon Death /retired
voluntarily on medical incapacitation grounds before reaching age of
55 years.
• Dependent family members : spouse, son, daughter brother or sister
in case of unmarried employee / Minimum age 18 years
• Age limit- Upper age limit could be relaxed but not lower age limit.
• Time limit for considering applications : Up to 5 years
• Missing employee : Lapse of at least 2 years (less than 2 yrs. of service
excluded)
• Procedure : Application in prescribed format, undertaking for
maintenance of family, NOC of other family members, to be put up
before committee (GM & DGM) –approval of competent authority.
Interview & document verification by HRM Deptt., Medical
examination and Issuance of appointment letter.

Gurinder Singh/NIA 124

 Group Personal Accident
 24 hours basis for employees who are on
Payroll
 Commences from 1st January every year
 Policy with United India
 Sum Insured is ranging between 7.5 lac to 175
lac and deciding factor is maximum 36 basics.
 Death and Permanent Partial Disability
 Manger and above additional death only cover
by air cover also
 Medical Expenses 1/4th of the compensation or
10% of the sum insured- whichever on the lesser
side
Gurinder Singh/NIA 125
Group Personal Accident (w.e.f.14.03.2017) Fig. in Lacs
CADRE TABLE III TABLE I TOTAL SI
CMD 75 145 220
DIRECTOR & GM 75 100 175
GENERAL MANAGER 65 100 165
DY. GENERAL MAANGER 60 95 155
CHIEF MANAGER 50 75 125
MANAGER/DY.MANAGER 45 70 115
ASSTT. MANAGER 40 65 105
ADMN. OFFICER 35 0 35
DEV. OFFICER- GRADE I/II 20 0 20
SR. ASSISTANT 15 0 15
ASSISTANT 12.5 0 12.5
RECORD CLERK/SSF 10
Gurinder Singh/NIA 0 10 126
Employees Meeting Accidents
Whilst on Duty

 Medical Expenses
 Leave
 Negligence factor

Gurinder Singh/NIA 127

 GOLDEN GATE SCHEME
• Eligibility - Permanent full time officers up to scale VI/VII
provided they have attained age of 50 years and are facing
exclusion from zone of consideration from promotion as a
result of supercession.
• Officer under suspension/proceedings going on- Board’s
decision
• Officers posted abroad or on deputation abroad- not
eligible
• Amount of ex-gratia – Least of the following three
amounts:
1. One months salary for each completed year of service
2. Salary for no. of months of remaining service
3. Salary for 24 months
PF, Gratuity, Pension, LE, wage revision benefit.- as per rules.
Gurinder Singh/NIA 128
 Recruitment

 Recruitment process is for the following four

cadres
– Sub staff: VIII pass
– Assistants: Graduates
– Development officers: Graduates
– Administrative officers. :Graduates
Knowledge of Regional Language in each case and English
as a subject at any level

Gurinder Singh/NIA 129

Contd..
 Recruitment is a lengthy and strenuous process
with a written exam except for sub staff cadre
followed by interview and skill test (for typists &
stenographers) and lastly a thorough medical
fitness checkup.
 Recruitment is governed by governmental
regulations. Reservations are as laid down by
state as well as central govt. rules.
 For all India open competition it is 15% for SC,
7.5% for ST and 27% for OBC.
 For others it is as per the respective state rules.
 Other reservations like PWD (3%), ex-
servicemen(14.5%), etc. are also as per rules.

Gurinder Singh/NIA 130

AMENDMENT TO RECRUITMENT RULES FOR ASSISTANTS
CHANGES IN DURATION AND MARKS

 Duration revised to 120 minutes (90 mins).

 Maximum marks for Test is revised to 250 (60).
 Proportionate reduction of Test Marks to a base of 35
marks (25 marks)
 Maximum Interview marks is 15 ( 25)
 The Interview Committee - One Officer in Scale V &
two Officers not below the rank of Scale III.
 There is no change in Panel Size.
Gurinder Singh/NIA 131
APPOINTING AUTHORITIES

 AO - DGM / scale VI
 Dev. Officers – Scale V
 Stenographer - Scale V
 Assistant/SSF – Scale IV

Gurinder Singh/NIA 132

 PROBATION ON RECRUITMENT

 Scale I - one year

 Dev. Officers – one year
 SCS cadre : 6 months
Confirmation Subject to :
• Satisfactory work record.
• IDD and Vigilance clearance
• Passing of LIII (DR-AOs)
Competent Authority is Appointing Authority

Gurinder Singh/NIA 133

EXTENSION OF PROBATION PERIOD

Probation may be extended for further

6 months at a stretch for class I & II
For III & IV – 6 months
on account of unsatisfactory performance
In case of loss of pay, maternity leave, sick leave
privilege leave in lieu of sick leave probation will be
extended by the no. of days leave taken.

Gurinder Singh/NIA 134

 CONDT….

• MANY BENIFITS SUCH AS LTS , MEDICAL LUMPSUM BENIFIT ,

FESTIVAL ADVANCE ,NEWPAPERS ETC ELIGIBLE ONLY AFTER
CONFIRMATION.
• ENROLMENT IN VARIOUS EWS POLICIES SUCH AS, GTI , MBS , RBS ,
DRS , ETC ELIGIBLE ONLY AFTER CONFIRMATION.
• FROM 1.4.2015 : STAFF MEDICLAIM COVER AVAILABLE FROM DATE
OF JOINING

Gurinder Singh/NIA 135

Gurinder Singh/NIA 136