Republic of the Philippines Restos POLYTECHNIC UNIVERSITY OF THE PHILIPPINES 9 a Mabini Campus, Anonas St,, Santa Mesa, Manila 1106 SQ THECOUNTRY’S F* POLYTECHNIC UNIVERSITY REQUEST FOR QUOTATION The Polytechnic University of the Philippines (PUP) - Bids and =~ & Awards Committee (BAC) will undertake a Shopping for the © Procurement of Various Cleaning Supplies and Materials for FY 2022.) © in accordance with Section 53 of the 2016 Revised Implementing Rules and = Regulations of Republic Act No. 9184. The Approved Budget for the Contract (ABC) is One Hundred Fifty-Seven Thousand Three Hundred Ninety- Two Pesos and Seventy Centavos (PhP157,392.70). Estimated Timeline Estimated Delivery Period . December 2022 onwards Estimated Payment Period * December 2022 onwards AdOO GFTIONIN Please quote your best offer for the item described herein, subject to the Terms and Conditions provided at the last page of this Request for Quotation (RFQ). Submit your quotation duly signed by you or your duly authorized representative not later than _DEC 02 202 10:00 A.M. at _ the Procurement Management Office, Room 318 South Wing, PUP A. Mabini Campus, Anonas St., Santa Mesa, Manila. Open submission may be © submitted, manually or through email at the address and contact numbers indicated below. amu! Copies of the following documents, in its valid and updated versions, are required to be submitted along with your signed quotation, to wit: 8 8 3 1. Business or Mayor's Permit; 2. PhilGEPS Registration Number; 3. Income or Business Tax Return; x 4, Notarized Omnibus Sworn Statement for this particular 8 procurement project; 5. Net Financial Contracting Capacity (Sec. 53.2, 53.3.2, and 53.4); © and 8 g Failure to submit any or all of the foregoing documents may result to the © © automatic disqualification of the quotation. For inquiries, feel free to contact us at (02) 5335-1774 / (0960)249- 8568 or email us at_procurementoffice@pup.edu.ph. 8 Sg 8 a0: Ween al MIR BAC Chairman Ad09 I, Page 1 of 6Republic of the Philippines PUPREFOGPRVDAOS POLYTECHNIC UNIVERSITY OF THE PHILIPPINES 2.6 srs Mabini Campus, Anonas St, Santa Mesa, Manila 1106 SNE tHe COUNTRY’S F POLYTECHNIC UNIVERSITY ERMS and CONDI ‘Suppliers shall provide correct and accurate information in this form Price quotation/s must be valid for a period of thirty (30) calendar days from the date of submission. Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties and/or levies payable. Quotations exceeding the Approved Budget for the Contract shall be rejected outright ‘Award of contract shall be made to the lowest calculated and responsive quotation (for goods and infrastructure) ot, the highest rated offer (for consulting services) which complies with the minimum ‘technical specifications and other terms and conditions stated herein. 6. Contracts, in the form of a purchase order, agreement, or any memorandum, shall be duly signed or received within five (5) days from the receipt of the Notice of Award by the supplier, through its authorized representative/s. Otherwise, failure to receive the contract shall be a ground for the cancellation of the award. 7. The Notice to Praceed shall, likewise, be duly signed and received within five (5) days from the receipt of the contract, by the supplier, through ts authorized representative/s. Otherwise, failure to receive the Notice to Proceed shall be a ground for the cancellation of the contract. However, in cases where the contract specifies a condition for its implementation, the Notice to Proceed must be duly signed and received within five (5) days from the satisfaction of the condition and the issuance of the Notice to Proceed. g 8. Any interlineations, erasures or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s. = 9. The item/s shall be delivered according to the requirements specified in the Technical Specifications. aT. 09 10. The UNIVERSITY shall have the right to inspect and/or to test the goods to confirm their conformity to the technical specifications. Ae 11, In case two or more suppliers are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the GPPB-TSO shall adopt and employ "draw lots” as the tie-breaking method to finally determine the single winning > provider in accordance with GPPB Circular 05-2005. 12. Supplier shall guarantee his deliveries to be free from defects. Any defective item(s) / Product(s), therefore that may be discovered by the UNIVERSITY within three (3) ‘months after acceptance of the same, shall be replaced by the supplier within seven (7) calendar days upon receipt of a written notice to that affect. Warranty period shall be = three (3) months, in case of Expendable Supplies, or one (1) year, in case of Non- expendable Supplies. Warranty shall be covered by, at the Supplier’s option, either retention money in an amount equivalent to at least five percent (5%) of every progress payment, or a special bank guarantee equivalent to at least five percent (5%) of the Contract Price. The said amounts shall only be released after the lapse of the warranty period; provided however, that the supplies delivered are free from patent and latent defects and all the conditions imposed under this contract have been fully met. 0907 13. Payment shall be processed after delivery and upon the submission of the required supporting documents, in accordance with existing accounting rules and regulations. Please note that the corresponding bank transfer fee, if any, shall be chargeable to the contractor's account. 14. The performance security may be released by the UNIVERSITY after the issuance of the Certificate of Final Acceptance, subject to the fallowing conditions: a. UNIVERSITY has no claims fled against the supplier or the surety company .Tehas no claims for labor and materials fled against the CONTRACTOR; and c. Other terms of the contract. [Section 39.5 of the 2016 RIRR of Republic Act No. 9184 (RA. No, 9184) otherwise known as the "Government Procurement Reform Act] Page 2 of 6POLYTECHNIC UNIVERSITY OF THE PHILIPPINES F244 zon Mabini Campus, Anonas St., Santa Mesa, Manila 1106 THE COUNTRY’S F*' POLYTECHNIC UNIVERSITY 15. If delays are likely to be incurred, the supplier must notify the UNIVERSITY in writing, It must state therein the cause/s and duration of the expected delay. The UNIVERSITY may grant time extensions, at its discretion, if based on meritorious grounds, with or ‘without liquidated damages. In all cases, the request for extension should be submitted before the lapse of the original delivery date. The maximum allowable extension shall not be longer than the initial delivery period as stated in the original contract. (Manual of Procedures for the Procurement of Goods and Services) . All deliveries by the supplier shall be subject to inspection and acceptance by the UNIVERSITY. The UNIVERSITY reserves the right to reduce the price in case of non- conformity of the product(s)/item(s) with the technical specifications reflected in the purchase order. |. If the supplier fails to deliver any or all of the items within the period(s) specified in the purchase order, the UNIVERSITY shall, without prejudice to its other remedies under this agreement and under applicable laws, be entitled to liquidated damages, 2 sum equivalent to one-tenth of one percent of the total amount of the undelivered items for each day of delay. Once the cumulative amount of the liquidated damages reaches ten percent (10%), the UNIVERSITY may rescind or terminate the agreement, without prejudice to other courses of action and remedies available under the circumstances. (IRR-A Section 68, Annex “D" of R.A. No. 9184) ‘The UNIVERSITY shall terminate the contract for default when any of the following conditions attend its implementation: t 8. There being no force majeure, the supplier fails to deliver any or all of the goods within the periog(s) specified in the contract, or within any extension thereof granted by the UNIVERSITY pursuant to a request made by the supplier prior to the delay, and such failure amounts to at least ten percent (10%) of the contract price; b. As a result of force majeure, the supplier Is unable to deliver or perform any or all Of the goods or services, amounting to at least ten percent (10%) of the contract price, for @ period of not less than sixty (60) calendar days after the receipt of the fotice from the UNIVERSITY stating that the circumstance of force majeure is deemed to have ceased © The supplier fails to perform any other obligation(s) under the contract; or 4d. The supplier, in the judgment of the UNIVERSITY, has engaged. in corrupt, fraudulent, collusive or coercive practices in competing for or in executing the contract. (Paragraph III, Annex "I" of the 2016 IRR of R.A. No. 9184) c The UNIVERSITY reserves the right to impose administrative penalties upon the supplier when he commits any of the acts which constitute as an offense or violation under Section 69, Article XXIII of Republic Act No. 9184. Likewise, in addition to the foregoing penalties, the UNIVERSITY reserves its right to blacklist the supplier for offenses or violations committed during competitive bidding and contract implementation, pursuant to the Uniform Guidelines for Blacklisting or Manufacturers, Suppliers, Distributors, Contractors, and Consultants. (Appendix 17 of R.A. No. 9184) |. Any and all disputes arising from this Contract shall be amicably settled by the Parties. For unsettled disputes, the same shall be submitted to arbitration in accordance with the provisions of Republic Act No. 876, otherwise known as the “Arbitration Law” and R.A. No. 9285 otherwise known as the “Alternative Dispute Resolution Act of 2004”. (Section 59 of the 2016 RIRR of R.A. No. 9184). The arbitral award shall be final and binding upon the parties and may be enforced before a court of competent jurisdiction. Page 3 of 6 Republic of the Philippines PUP-REFOS PRU. 8 8 a 2.|; POLYTECHNIC UNIVERSITY OF THE PHILIPPINES 2. a Mabini Campus, Anonas St, Santa Mesa, Manila 1106 THE COUNTRY’S F POLYTECHNIC UNIVERSITY Solicitation Number SHO-22-0.443 Project Identification No. Name of the Project Procurement of Various Cleaning Supplies and Materiales ae Location of the Project PUP Sta, Mesa, Manila a November 23, 2022 Quotation No. 2-22-09-363 Name of Company ‘Address TIN PhilGEPS Registration Number INSTRUCTIONS Accomplish this RFQ correctly, accurately and completely. Do not alter the contents of this form in any way. All technical specifications are mandatory. Failure to comply with any of the mandatory requirements will disqualify your quotation. Failure to follow these instructions will disqualify your entire quotation. Suppliers shall submit the original brochures showing certifications of the products being offered. Sir/Madam: After having carefully reading and accepting the Terms and Conditions in this Request for Quotation, I/We hereby provide my/our quotation for the item/s as follows: TE! L SPECIFICATION . Please quote your best offer for the item/s below. Please do not leave any blank items. Indicate “0” if the item/s is/are being offered for free, . The quotes prices should be inclusive of all costs and applicable taxes. 3. If the space below is not sufficient, you may attach a separate sheet and index it as “Annex A”, It shall be submitted along with this document. Procurement of Various Cleaning Supplies and Materials Item | Unit Description Quantity | Unit Price | Remarks No. a._| piece [AIR Freshener, aerosol, 280mi/150gmin | __200 2._| piece | Broom, soft (tambo) 60. piece | Broom, Stick (Ting-Ting), usable length: 50 3 760mm min Ei 4g, | bottle | Cleaner, Toilet Bowl and Urinal, 900mI-| 150 | P___ 000ml cap Total Lot Price 5._| pack | Cleanser, Scouring Powder 150 Page 4 of 6 Republic of the Philippines PUP FEROS PRMOOOS TOHINOD Ad00 G: FTTIOUNO: Ad09 6: 2 OFTIOWIN Ad TIOWINO: AdO9 : 11NOO AdOO G3TION,Republic of the Philippines PUPREFA.6 PRIC-GOS POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Ea. 6 201 Mabini Campus, Anonas St., Santa Mesa, Manila 1106 : BZ! THE COUNTRY’S F POLYTECHNIC UNIVERSITY | pack | Detergent Power, all purpose, 1kg. 100 7._| piece | Disinfectant Spray, Aerosol type 100 8.__| piece | Dustpan, non-rigid plastic 50 8._| can _| Floor Wax, Paste, Red 100 10._| piece _| Furniture Cleaner, aerosol type 150 3 a1. | piece | Mophandle, heavy duty 50 | 3 12._| piece_| Mophead, made of rayon 200 | 33._| pack | Rags, all cotton 150 14._| bundle | Scouring Pad 200 35. | piece | Wastebasket, non-rigid plastic 62 i steneneess Nothing Follows **ereeee8 | TOTAL COST x 3 8 3 2 8 & ‘SCHEDULE OF REQUIREMENTS —_ 8 1. The delivery schedule stipulates hereafter the delivery date to the project | site. } 2. If the space below is not sufficient, you may attach a separate sheet and index it as “Annex B”, It shall be submitted along with this document. Item No. | Description Total | Delivery | [Quantity | Period | | = . og S 5 5 8 © | Approved Budget for the Total Offered Quotation as Contract (ABC) _ In words: 8 g In figures: 3 3 Page 5 of 6ROLLED Republic of the Philippines POLYTECHNIC UNIVERSITY OF THE PHILIPPINES 2.) 46 sy Mabini Campus, Anonas St., Santa Mesa, Manila 1106 E THE COUNTRY’S F POLYTECHNIC UNIVERSITY [J NT DETAILS Payment shall be made promptly through Landbank’s LODAP-ADA/Bank Transfer facility after submission of the billing statement/invoice and upon fulfillment of other obligations as stipulated in the contract as well as upon inspection and acceptance of the goods by the end user. Banking Institution Account Number ‘Account Name Branch LEGAI FINA L RE! 1. Kindly state “Complied” or “Not Complied under the second column. 2. Under the third column, please indicate, with much accuracy, the permit number, license number, registration number, ITR number, TCC number, as the case may be. 3. Please do not leave any items blank. Write “N/A” when it is not applicable in your case. ‘Statement of ‘Compliance Date of Tssuance | Date of Expiration oF Document or Filing Valiclty Number 1 | Mayor's or Business Permit 2 | PhIIGEPS Reaistration Number 3 | Income or Business, Tax Return Notarized Omnibus Sworn Statement 5 | Net Financial Contracting Capacity Conforme: ‘Signature over Printed Position or Designation Date Name Office Telephone Number Fax or Mobile Number Email Address/es Page 6 of 6 PUP-REFO-6PRVO.05 Ad09 GFTIONLNOD g a AdOO