To,
A. C. Moideen MLA,
Gen. Convenor – Organising Committee,
th
35 All India Conference – AIKS
Dear Sir,
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It will be my pleasure to provide automation and tech supports for the All India Kissan Sabha - 35 annual
th th
conference and trade expo you are organising in December 5 to 20 this year. We can provide end to
end support starting from the registration website, registrations and badges automation with
QR/Barcodes, access control etc. to the conduct of the conference and expo.
All of these features will be integrated and managed from a single software control panel. Such an
automation will not only make the planning and execution of the event very easy smooth and trouble free,
but also will provide an awesome event experience to the traders/exhibitors and the visitors/delegates.
The areas in which we can support you are listed below in detail:
Dynamic Event Website
● Home, About Us, Registration, Contact us.
● Auto updating pages from Control Panel:
Program schedule, Speakers, Exhibitors, Sponsors,
Registration form:
● Individual and group registrations
● Discounts/promo code generation facility
● 1 payment gateway integration for overseas and domestic
● Invoices and Receipts generation and mailing to delegates through the software.
Dynamic Booth Booking (service can be enabled after 1 week only)
● Interactive booth plan on the website
● Available and Booked booths will be color coded
● Traders can click on an available booth and book the booth and pay online
Badge Generation and Emailing
● Generate badges for all approved delegates as per approved badge design
● Badge can have a photo of the delegate, his details as well as QR Code or Barcode.
● Auto email the badge to them
● Delegates can print, fold two times along the marked fold lines
● Pouch and lanyard can be kept in open areas for delegates to collect and insert badge
● Delegate can avoid queuing at registration counter to collect their badge
● Only those delegates who come without printout, need to go counter to print their badge
Access Control
● Software to control differential access to various sessions, lunch/dinner venues and also the
issuing of delegate bags / the welcome kits.
○ Multiple entry access can be enabled for conference/technical sessions
○ Single entry/scan for lunch/dinner/delegate Kit.
○ Exit scan possible if required
Spot Registration
● Helps to reduce time taken for spot registration and queuing at counters
● QR code at registration areas for delegates to scan using any QR app on mobile
● Opens up a form for filling
● On submission of registration details, gets a QR code on mobile
● Show QR code to the counter for payment and instant badge printout.
Exhibitor management module
● Selected Vendors can upload their products, their images, prices, description, etc
● Exhibitors can upload :
○ collaterals such as Fascia name
○ logo, company pictures, company introduction note
○ products, services, certifications
○ contact person details, social media handles, etc
● Exhibitors can place orders for booth accessories uploaded by vendors
● Orders and payments go directly to vendors
● Control Panel to view of order details, total order value etc of each vendor
Conference Management
● Control panel to manage all conference related data. List as below:
○ Program schedule
○ Speakers
○ Exhibitors
○ Sponsors
○ Delegates
○ Advertisements
○ PPTs used by various speakers
○ Feedback questions
○ Feedback questions
● These information will flow into the registration website we create and the mobile applications
● Information can be entered/edited at any time. The information will be updated in realtime to the
registration website as well as the mobile apps.
Mobile App
● Navigation to the venue features (integrated with google maps)
● Nevendo Android, iPhone app, Admin portal and reports
● Electronic badge with QR code on mobile app
● Program schedule with drill down information
● Push Notification, bulk email to participants
● Awards module
● Community module:
○ Delegates, speakers and the Trade can post unlimited pictures or comments
○ Others registered participants can view, like and comment
● Event Feedback module
○ Set your own questions
○ Objective type, rating or text answers
○ Auto analysis with graphs
● Advertisement module: Following types of ads can be inserted in Mobile app:
○ Full screen ads before home screen (25 slots)
○ Banner at the bottom of some pages (can be allocated to the mobile app sponsor)
Kindly give us an opportunity to present the details of the above features to you in person at your
convenient time.
If you can kindly let us know the following details, it will help us tailor make a proposal just for you. The
information we would like to receive are:
1. No.of visitors expected
2. Is the visitor registration free?
3. How many exhibition stalls are planned?
4. Do you have a conference as part of the event?
5. Do you require access control using badges?
Thank you in advance for your support. We are confident that the use of our automation software will
make the event of higher quality, more productive and easier to manage.
Thanks and Regards
Manu George!
Mob: 9747011114
