Date: 26-July-2022
Mr. / Ms.Suyash Vikas Raul
Dear Suyash ,
We have pleasure in appointing you as Process Associate, in our organization. While you will be initially
based at our Pune Office, the Company reserves the right to transfer your services or place you in any ot her
capacity or location that it may decide from time to time.
1. Date of joining
Your appointment is effective from the date of joining which shall be as early as but not later than 14-
Aug2022.
2. Salary
Your compensation will be Rs.2,39,309/- (Rupees Two Lakhs Thirty Nine Thousand Three Hundred
and Nine Only) per annum, on a cost to company (CTC) basis. The breakdown of the CTC will be as
specified under various line items as set out in Schedule A. Statutory deductions such as Income Tax,
Profession Tax, and Employee Provident Fund would be deducted in line with the prescriptions of the
respective Acts. Your compensation is strictly confidential and may not be shared with anyone.
3. Salary review
Your salary will be reviewed as per company policy subsequent to successful completion of probation. Your
increment in the grade is discretionary and will be subject to and on the basis of effective performance and
results during the year.
4. Performance Based Incentive
Your incentive is calculated at 4% of your fixed emoluments, i.e. Rs.8654, which is a part of your total
emoluments as mentioned in Annexure-I. This component is linked to your Performance and shall be
governed by the Company rules and policy, you are eligible to earn up to 200% of your Performance
Incentive. Your incentive payout will happen monthly.
5. Leave
You will be entitled to leave as per the rules as made applicable to your cadre from time to time. In the first
three months from the Date of Joining, you are not eligible for any leave .Violation of leave policy can lead
to termination as per Company Policy.
6. Retirement
The retirement age is 58 years.
7. Probation & Confirmation:
You will be on probation for 6 months from the date of commencement of your services. The Company may at
its discretion, extend such probationary period subject to your performance. During the Probation Period, your
services are terminable by 15 days’ notice by either party. On completion of six months it will be an automatic
movement to permanent roles, unless otherwise notified. On confirmation, your employment will be subject to
termination on ‘30 days’ notice by either party.
8. Other Work
Your position is a whole time employment with the Company and you shall devote yourself exclusively to
the business of the Company. You will not take up any other work for remuneration (part-time or otherwise)
or work in an advisory capacity, or be interested directly or indirectly (except as share-holder or debenture
holder) in any other trade or business during the employment with the Company, without permission in
writing from a Director of the Company.
9. Working hours
You will be governed by the Company’s rules on working hours. You may also be called upon to attend
duties on your personal time if and when the exigencies of work so demand.
10. Responsibilities
You will always need to be aware of the responsibilities and duties attached to your position and conduct
yourself accordingly. Your work in the Company will be subject to the rules and regulations of the
Organization as promulgated and modified from time to time in relation to conduct, discipline and other
conditions of service.
11. Travel
You will be required to undertake travel on the Company’s work and your travel expenses will be reimbursed
as per the travel policy and rules applicable to your level.
12. Confidential information
12.1 “Confidential information” shall mean and include, but not be limited to the Company’s product
schematics, drawings, software (object code & source code), data, database, product plans, designs,
protocols, prices, finances, marketing plans, business opportunities, personnel related information, sales and
customer information, business policies, practices and strategies, information received from other entities
which the Company is obligated to keep confidential, and research and development results which have not
been :
• previously published or disclosed to the general public;
• previously available without restrictions; and
• which information the Company desires to protect against unrestricted disclosure or use.
12.2 “Confidential information” will however, not include information that:
• is or enters the public domain through no fault of yours
• is known and has been reduced into tangible form by you prior to the time of disclosure
• is independently developed by you without access to or use of the proprietary information is
generally made available to you by the Company without restriction on disclosure or
• is disclosed by you with the Company’s written consent.
12.3 You will not at any time, without the written consent of a Director, make copies or disclose or divulge
or make public, except on legal obligations, any information regarding the Company's affairs,
administration, software or project being carried out, whether the same may be confined to you or
become known to you in the course of your service or otherwise.
12.4 By accepting the present terms of appointment, you are acknowledging that the Company is the
proprietor of the confidential information as detailed in paragraph 12.1.
12.5 By accepting the present terms of appointment, you are further acknowledging that the
“Confidential information” as aforesaid, is being exposed to you in trust and that the same would only be
used by you for and in the interest of the Company and particularly in order to further the purposes of your
employment with the Company. The aforesaid “Confidential Information” will not be used or disclosed by
you, during the course of your employment with the Company, for the benefit of any other entity or person,
without the written consent of the Board of Directors of the Company.
12.6 You will not, after the termination of your employment with the Company, use the “Confidential
Information” as aforesaid, either personally or during the course of employment with your future
employers.
12.7 You acknowledge that the restrictions imposed under the present terms of employment are reasonable
and are necessary in order to protect the Company’s legitimate interests and that the violation by you of
these restrictions would cause damage to the Company entitling it to, inter alia, injunctive relief.
13. Intellectual Property Rights
13.1 “Intellectual Property Rights” shall mean all intellectual property (whether registered or not registered)
created, developed or acquired by the Company in respect of its products, including but not limited to
copyrights, trademarks, designs, trade secrets, confidential information and patents.
13.2 You acknowledge the ownership of the Company in respect of all Intellectual Property associated with
its products and undertake that you will not, either during or after the termination of your employment with
the Company, infringe, cause to infringe or abet the infringement of these rights.
13.3 The ownership of any Intellectual Property that you may create or develop for the Company, during the
course of your employment, will vest in the Company, for all territories in the world and for their entire term
of protection, your remuneration being adequate consideration.
14. Protection of interest
If you conceive any new or advanced methods of improving processes, systems or software in relation to the
operation of the Company, such developments will be fully communicated to the Company and will be and
remain the sole right/property of the Company.
15. Past records
If any declaration given or information furnished to the Company prove to be false or if you are to have
willfully suppressed any material information or if you violate any of the terms and conditions of
appointment, in such case, you will be liable to be removed from services without any notice.
16. Termination notice
On successful completion of the service agreement /Probation your employment is terminable by one months
(30 days) notice on either side or either Party is not bound to give any reason thereof. Your release/relieving
will be subject to you serving the one months notice period and satisfactory handing over of your duties,
responsibilities, company documents, company assets, etc. to the company.
17. After termination
On termination of employment you will immediately deliver-up to the Company all its properties including
correspondence, specifications, formulae, books, documents, market data, cost data, literature, drawings,
floppy diskettes, magnetic media, effects or records, etc. and shall not make copies or retain any of these
items.
18. Abandonment
You shall be punctual and regular in your attendance. If you remain absent for 2 consecutive days or over-
stay beyond sanctioned leave by 2 or more consecutive days, you shall be deemed to have voluntarily
separated / abandoned from the services of the Company and lose right on the job.”
19. Conditional offer
This is a conditional offer subject to successful completion of Background verification. You’ll be intimated
once these formalities are completed.
Please confirm that the above terms are acceptable to you and that you accept the appointment by signing a
copy of this letter.
Yours faithfully,
For Gallagher Service Center LLP
Thulasi R
Senior Service Delivery Manager- Human Resource
I agree to accept employment on the terms and conditions mentioned in the above letter of appointment.
Date: Signature:
Annexure – I
Emoluments A Per Annum Per Month
Basic 164739 13728
House Rent Allowances 18000 1500
Statutory Pay 13838 1153
Employer's Contribution to Provident Fund 19769 1647
Fixed Emolument 216346 18029
Performance Based Incentive** 8654 721
Emoluments Total (A) 225000 18750
Benefits B
Employer's contribution to ESI 6389
Gratuity *** 7920
Benefits Total (B) 14309
Cost To Company (CTC): Total (A+B) 239309
Deductions
Employer's Contribution to Provident Fund 1647
Employee's Contribution to Provident Fund 1647
Employee’s Contribution to ESI 123
Professional Tax 200
Net pay 14410
In additional to above compensation:
• You will have the potential to earn overtime amount of Rs.1500/- (approx.) per month.
• You can earn incentive of Rs.4,000/- upon clearing international domain certification.
This appointment letter is subject to clearance of Background Verification Check.
Name: _______________________ Place: Pune
Signature: _______________________ Date: ___________
Annexure – II
Components Description
Paid in advance on monthly basis as per Payment of Bonus Act. Amount is
Statutory Pay subject to change basis statutory amendments applicable for the state.
Paid monthly and is subject to tax exemption on submission of relevant
House Rent Allowance documents as per Income Tax rule at the end of Financial Year
Employer Contribution Company's contribution to Provident Fund - 12% of Basic Salary capped at
to PF Rs.21600 per annum. Amount is credited to employee's PF account directly.
Special allowance is a taxable allowance. This is subject to review and may
Special Allowance change or be adjusted against other components of Total Emoluments at
company's discretion
Performance Based * Paid monthly up to 200% of the amount indicated above and is linked to
Incentive your monthly performance rating.
* Sum of fixed Emoluments & Performance based Incentive. Salary
Total Emoluments increments are done on this component and not total CTC which includes
benefits.
*As per Payment of gratuity Act - Eligible for payout on completion of 5 years
Employer Gratuity
at the time of separation
ESI Employer *As per Employees State Insurance Act -Contribution by employer to
contribution facilitate medical benefits. Is currently at 3.25% of monthly earnings
Applicable Only if you don’t fall under ESI Bracket.
Premium for Insurance coverage as indicated below:
Mediclaim Insurance Medical insurance cover of Rs. 2 Lakhs
Accident Cover 1 time annual CTC,
Term life coverage up to 1 time annual CTC( in case of demise)
*Amount is paid for the days worked in nightshift as per policy. Allowance is
Night Shift Allowance subject to change as per managements discretion
*Salary components are subject to changes as per Management Discretion
Name: _______________________ Place: ______________
Signature: ______________________ Date: _______________
ANNEXURE – III
DECLARATION CUM UNDERTAKING
I. I, Mr./Ms. Suyash V Raul have been issued the Offer Letter by Gallagher Service Centre LLP (hereinafter referred
to as “Company”) for the position of Process Associate . As a part of my employment with, the Company, I’m
given to understand that I will be issued a HP make laptop along with the other joining formalities.
The laptop issued to me by the Company with the below mentioned understanding:
a. The laptop issued is solely for official purpose.
b. I shall acknowledge the receipt of the laptop via email to GSC_Recruitment_Pune@ajg.com
c. I shall be fully accountable for the theft, loss or damage to the Company property and materials and shall be
liable to replace or pay equivalent amount to the Company in the event of the same. The Company retains
the right to deduct the amount from my salary in case of theft, loss or damage to the property.
d. I shall not disclose the system password to anyone.
e. I shall not leave my laptop unattended. I would be personally responsible for its misuse of any nature when
I am away.
f. I shall not share Company's proprietary/ confidential information with anyone.
g. I shall not misuse the Internet access facility granted to me.
h. I shall not to do personal work on the office computer / system.
i. I shall take print out of mails and/or documents only when absolutely necessary.
j. I shall always try and ensure not to download any type of software from any source at any time whatsoever.
If required for any official purpose at any time, approval from IT department will be taken in writing to make
sure such software are scanned properly before use, and such software will be downloaded legally and with
IT department's consensus.
k. I shall not use personal systems / laptops unless expressly allowed in writing by IT department.
II. I understand that:
a. The Company’s IT and other assets provided to me shall always remain the property of the Company and
not of any individual.
b. The In-house developed software and data is the Company’s exclusive property and shall not be used for
any external purpose under any circumstances.
c. The Company reserves its right to amend, modify, rescind, delete, supplement or add to the provisions of
the said declaration cum undertaking, as it deems appropriate from time to time in its sole and absolute
discretion.
d. It shall be my responsibility and obligation to return the laptop and all the Company provided materials and
properties to the Company’s [specific department or personnel if any] upon termination of my employment
with the Company.
III. I fully agree and accept that it is my personal responsibility to adhere to the Company's IT. policy and any
amendment / modification thereof and to comply with all of the provisions stated therein in true letter and spirit. I
understand and am accountable for any consequence or any misuse of the Company’s system. I further undertake
to abide by the IT policy guidelines as a condition of my employment and my continuing employment in the
Company.
IV. I acknowledge that the confidential information and inventions is/are valuable, special and unique and that in the
event of breach of any terms/obligations/conditions of this declaration cum undertaking will result in irreparable
harm/injury to the Company and therefore, I agree that, in the event of breach or threatened breach of any
terms/obligations/conditions of this declaration cum undertaking by me, the Company shall be entitled to a
temporary, preliminary and/or permanent injunctive relief in addition to and not in lieu of any other legal or
equitable relief including monetary damages; and without prejudice to foregoing I agree to indemnify and keep
indemnified, without demur, the Company from and against any and all losses, liabilities, claims, expense,
damages, costs (including but not limited to advocate fees, litigation cost), which the Company may suffer/incur
as a result of breach of any terms/obligations/conditions of this declaration cum undertaking and/or the offer letter
by me.
V. I accept and agree that this declaration cum undertaking is a part of my employment agreement with the Compan
y or offer letter issued by the Company to me and shall be read and understood in conjunction with the same.
Date:
Name:
Signature:
