THE ART OF PRESENTATION

Subtitle

Nan Theingi Myint

Co-founder –Director
Visionary Company Limited.
nantheingimyint.ntg@gmail.com
 The Art of Presentation

• Planning
• Preparation
• Practice
• Performance
• Questions & Answers
 Planning & Preparation
Questions

Things – Three things

Out Line

Structure
Questions
How do you construct an effective presentation?
Who is your audience?
What are they interested in?

Why are you talking to them?

How long have you got?

What do you want them to remember?

What story are you going to tell?

 Questions!!!
Who are you talking to?

 Why are you talking to them? ( Objective? )

 How long have you got?

 What story are you going to tell?

What do they already know about the subject?

Understand The Speech Context

Audience
Topic
Setting
 Assess Your Audience

 “Success depends on your ability to reach your audience.”

 Size

 Demographics

 Knowledge Level

 Beliefs and Values

 Motivation
 Choosing an Appropriate Topic

• Is It Important to You?

• Is It Important to Your Audience?

• Will It Hold Audience’s Attention?

• Is It Manageable in the Time Available?

• Is It Appropriate for Oral Presentation?

• Is It Clear?
 Setting
Plan Space
• Number of Seats
• Seating Arrangement
• Audio/Visual Equipment Available
• Lighting
• Distracters

What Day and Time?

• Any Day!
• Morning
• Afternoon
 The Setting

• Indoor/Outdoor

• Size and Shape of Room

• Arrangement of Seating

• Equipment Available

• Lighting
Things – Three things
Contents – to remember three things about your presentation

1. ---------------------------------------

2. ---------------------------------------

3. ---------------------------------------
 Outline

• No Power point and thinking first for idea generation

• Pencil & Paper
• Order your thoughts
• Note down Key points
• Gathering Relevant Data & Information
Structure
Introduction Get Attention

Main theme
Contents

Summary/
Key message
Conclusions

Converting Your Data into An Outline

Power Points structure

Preparation - Power Points slide

Key Rules when Creating Bulleted Text :

Use one concept per slide

Use key words and phrases

Make your bullet points consistent in structure

Capitalize properly – capitalize the first letter of the first word only
 Preparation - Slides
Use Images & Graphics

Relevant images communicate,

and maintain interest
Where are you?
Preparation - Slides
Use Images & Graphics
Minimize text & numbers
Preparation - Slides
Use Images & Graphics
Minimize text & numbers
Light text on dark background
Preparation - Slides
Use Images & Graphics
Minimize text & numbers
Light text on dark background
Avoid distracting backgrounds
 COLOR AND
BACKGROUND
The better you know your material the less anxious you’ll be about
presenting it.
Smile and act natural. Don’t apologize for being nervous. No one
will know you’re nervous unless you call attention to it.
 COLOR
 Use high contrast to increase legibility (e.g., black text on clear and yellow on
dark blue)

 Colors should not clash – they should have a high degree of harmony

 Avoid clutter by using no more than four colors

 Preparation - Slides
Use Images & Graphics
Minimize text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large sans serif fonts

Helvetica or Arial rather than serif fonts like Times

24 pt is minimum, 32 pt, or even 36 pt is better
Fonts
 The two main classifications of fonts are serif and sans serif
fonts

 Serif fonts have small flourishes extending from the main

strokes of each letter ( examples: Times New Roman, Book
Antiqua, Bookman Olds Style, Garamond). Sans serif don’t:
they are straight and clean ( examples: Arial, Verdana, Helvetica)

 Sans serif fonts are best suited for electronic presentations

 Preparation - Slides
Use Images & Graphics
Minimize text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large sans serif fonts
Mix upper and lower case

ALL CAPITALS IS HARDER TO READ,

ALTHOUGH IT MIGHT BE OK FOR THE
ODD TITLE
 Preparation - Slides
Use Images & Graphics
Minimize text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large sans serif fonts
Mix upper and lower case
Use colour to highlight text
Use high contrast colours for important lines, symbols or text,
and lower contrast colours for less important lines, symbols
or text. But use a small number of colours
 Preparation - Slides
Use Images & Graphics to support your points
Minimize text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large sans serif fonts
Mixture upper and lower case
Use colour to highlight text
Keep figures simple
Show means, sd, effect size statistics, but not test statistics

CHART TITLE
Series 1 Series 2 Series 3

4.5
4.4
4.3

3.5

3
2.8
2.5
2.4

2 2
1.8

Category 1 Category 2 Category 3 Category 4

Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large sans serif fonts
Mixture upper and lower case
Use colour to highlight text
Keep figures simple
Thick lines and large symbols
 Preparation - Slides
Use Images & Graphics
Minimise text & numbers
Light text on dark background
Avoid distracting backgrounds
Use large sans serif fonts
Mixture upper and lower case
Use colour to highlight text
Keep figures simple
Thick lines and large symbols
Progressive disclosure
 Two Content Layout with SmartArt

Use Images & Graphics

Group A Minimise text & numbers
•Task 1 Light text on dark background
•Task 2 Avoid distracting backgrounds
Group B Use large sans serif fonts
•Task 1 Mixture upper and lower case
•Task 2
Use colour to highlight text
Group C Keep figures simple
•Task 1
Thick lines and large symbols
•Task 2
Progressive disclosure

Class Group A Group B

Class 1 82 95

Class 2 76 88

Class 3 84 90
Never do it.
It is crucial to be very clear exactly what you are going to say and do in
the first few minutes. Your introduction needs to be well structured for
several reasons:
 You may, like most people, be at your most nervous during the first
few minutes.
 You may be the first or only speaker and have to ‘break the ice’, and
make the audience feel immediately that their attendance is worthwhile.
 You may have to follow a speaker who, through the attractiveness or
strength of personality or by reason of their subject, has achieved
great acceptance by the audience.
 You may have to follow some other activity which has been extremely
successful; or the ‘high-spot’ of the occasion.
 18

10/ 20/ 30 rule

“should have ten slides, last no more than twenty minutes, and
contain no font smaller than thirty points.”
Guy Kawaski
 Practice - PPP

• Get feedback, and use it.

• Be ruthless - delete unnecessary information
 Practice - PPP

• Practice – a lot.
• Don’t just think your presentation through

• act it out. In front of friends, or family.

• Time each section of your presentation and develop a

schedule

• Memorize the first two minutes of your presentation.

 Nervous

Lack of experience
Lack of preparation
Lack of enthusiasm
Negative self-talk
Performance
• Don’t Apologise
• Speak loudly & clearly

• Use short simple sentences

• Avoid jargon & abbrev.

• Vary pitch, tone, volume, speed and pauses

 Performance
Becoming Confident
 Be over-prepared

 Rehearse and practice

 Know your subject

 Use relaxation techniques

 Be positive +++

 Avoid stressors
 Performance

 Make eye contact

 Use Effective Language
 Use Effective Gestures
 Relax, Be Enthusiastic
 Use Conversational Style
 Use Notes As Needed
 Keep an eye on the time remaining
 Performance
Explain figures, and
point to important aspects

Give a clear and concise summary,

then stop.

Don’t go overtime. Ever.

 Performance
Just a Minute
Speak about subject for 1 minute
Lose 1 point for each ‘umm’ or ‘ahh’
Pauses and repetition allowed
 Performance

Movement
If possible,
 Move appropriately and with purpose – don’t move simply because
you’re nervous
 Should be natural and support your words and the rest of your
presentation
 Don’t move constantly. - Pause for effect. Stand still to make an
important point
 Body Language ( Con;)

Stand straight, but not stiff. You should radiate energy

Be relaxed, be casual, but don’t be lazy

Use your hands, arms and gestures. Just let your body react to
how your feel

Make good eye contact - the rule of thumb for eye contact is three
to five seconds per person
Body Language

• Do not keep hands in your pockets

• Do not keep hands “handcuffed” behind your back

• Do not keep your arms crossed

• Do not put hands in “fig leaf” position

• Do not wring your hands nervously

Don’t!!!
Big Idea for Timing

• Must Know
• Should Know

• Good to know
 Questions

Anticipate likely questions and

prepare extra slides with the answers

May be even plant a stooged

 Questions

Paraphrase questions
1. so that other people hear the question
 Questions

Paraphrase questions
1. so that other people hear the question
2. to check you understand the questions
SO WHAT:
What should the audience do?

"This means that we must ..."

What do these recommendations mean to the audience? This is the

part of the presentation that your audience cares most about. Try to
spend most of your time here.
RESTATE:
Summarize, preferably in action terms.
"In summary ...”

Wrap up the meeting.

• Repeat your critical points.

• List any action items.

• Indicate what happens next.

• Thank your clients.

TAG ENDING:
Verbal hook for your audience.

"In one sentence we say ..."

This is generally not done in formal written communication. It

is very important in oral presentations.
Presentation Keys
Time the sections. Focus on “So What?”

Customize the presentation with logos or names for your audience.

Use graphics effectively. Graphics stick in people’s mind, but too much is

clutter.

Use motion sparingly and sound never.

Rehearse. Try to use the same equipment and room you will use.
It’s not what you said but what they heard.
 Questions

Paraphrase questions & Thank the questioner

1. so that other people hear the question and can
show your respect to questioner
2. to check you understand the questions
3. to stall while you think about an answer
 Questions

If you don’t know the answer, say “No”.

Offer to find out.

Ask the audience.
Plan, Prepare, Polish, Practice, Present

The better you know your

material the less anxious
you’ll be about presenting
it.
Smile and act natural.
Don’t apologize for being
nervous.
No one will know you’re
nervous unless you call
attention to it.
 When you enter the room:

• Focus on making your movements fluid and confident, neither too

slow nor too fast

• Find a few friendly faces in the audience, for reassurance

• Smile, Show that you want to be there

• Be yourself
 Final Remind

For success with your presentations:

Never go overtime!

Speak well;

Speak effectively;

Speak with confidence;

Speak to make things happen;

 Final Remind
Be prepared to be challenged

 Be confident to your own ideas

 Be impersonal

 Be patient

 Be nice to all

 Be prepared to admit if you have no answer- just refer

 Be prepared to admit well accepted ideas- BUT_ YES_ BUT

 Be prepared not to be cornered

 Be prepared some cutting edges ahead

 We must never forget to Articulate clearly, particularly
our consonants:

 Audience have a right to hear what we have to say

without needing to strain to do so.
Getting Result

With words we govern men!

THANK YOU!
Checklist - 1
• Be Natural.
• Sit, Stand, Up Straight
• Don’t keep looking at your notes all the time.
• The audience expect to be looked at too.
• Vary the pitch, power and pace of your voice.
• That’s one of the most effective ways of keeping your
listeners awake.
• Involve our audience as much as they can listeners want
to feel part of your presentation use humors sparingly.
Checklist - 2

 Don’t ever ask too much of your Listeners.

 Do Look at your audience most of the time.

 Use short sentences and short, simple words

 Speak slowly and clearly enough