PRINT COPY SCAN FAX

ECOSYS M4125idn
ECOSYS M4132idn
OPERATION GUIDE
> Preface

Preface
Thank you for purchasing this machine.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.
The use of non-genuine toner containers may cause failure.
We will not be liable for any damages caused by the use of third party supplies in this machine.
A label is affixed to our genuine supplies, as shown below.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number
before contacting your Service Representative.

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> Contents

Contents
Preface ......................................................................................................................................i
Contents ................................................................................................................................... ii
Menu Map ................................................................................................................................x
[Copy] .............................................................................................................................x
[Send] ........................................................................................................................... xii
[Custom Box] (Store File, Printing, Send) ................................................................... xiv
[Job Box] .................................................................................................................... xvii
[Removable Memory] (Store File, Printing Documents) ............................................. xvii
[FAX] ............................................................................................................................ xx
[Sub Address Box] ...................................................................................................... xxi
[Polling Box] ................................................................................................................ xxi
[FAX Memory RX Box] ............................................................................................... xxii
[Status/ Job Cancel] ................................................................................................... xxii
[System Menu] ...........................................................................................................xxiii
Overview ................................................................................................................................. xl
Machine Features ................................................................................................................... xli
Color and Image Quality Functions ....................................................................................... xlv
Basic Color Modes ...................................................................................................... xlv
Adjusting Image Quality and Color ............................................................................. xlvi
Guides Provided with the Machine .......................................................................................xlvii
About the Operation Guide (this Guide) ............................................................................... xlix
Structure of the guide ................................................................................................. xlix
Conventions Used in This Guide .....................................................................................l

1 Safety Precautions ................................................................................. 1-1

Safety Conventions in This Guide ....................................................................................... 1-2
Environment ........................................................................................................................ 1-3
Precautions for Use ............................................................................................................. 1-4
Laser Safety (Europe) ......................................................................................................... 1-5
SAFETY OF LASER BEAM (USA) ...................................................................................... 1-6
Safety Instructions Regarding the Disconnection of Power ................................................ 1-7
Compliance and Conformity ................................................................................................ 1-8
Other precautions (for users in California, the United States) ............................................. 1-8
Warranty (the United States and Canada) .......................................................................... 1-9
Legal Restriction on Copying/Scanning ............................................................................ 1-10
EN ISO 7779 ..................................................................................................................... 1-11
EK1-ITB 2000 .................................................................................................................... 1-11
Legal Information ............................................................................................................... 1-11
Energy Saving Control Function ........................................................................................ 1-17
Automatic 2-Sided Print Function ...................................................................................... 1-18
Resource Saving Paper .................................................................................................... 1-19
Environmental benefits of "Power Management" .............................................................. 1-20
Energy Star (ENERGY STAR®) Program ......................................................................... 1-21
Wireless Connection (Mexico only) ................................................................................... 1-22
Security Precautions when Using Wireless LAN (If equipped) .......................................... 1-23
Limited Use of This Product (If equipped) ......................................................................... 1-24

2 Installing and Setting up the Machine .................................................. 2-1

Part Names (Machine Exterior) ........................................................................................... 2-3
Part Names (Connectors/Interior) ....................................................................................... 2-5
Part Names (With Optional Equipments Attached) ............................................................. 2-6
Connecting the Machine and Other Devices ....................................................................... 2-7
Connecting cable ................................................................................................................. 2-9
Connecting LAN Cable .............................................................................................. 2-9
Connecting USB Cable ............................................................................................. 2-9
Connecting the Power Cable .................................................................................... 2-9

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> Contents

Power On/Off ..................................................................................................................... 2-10

Power On ................................................................................................................ 2-10
Power Off ................................................................................................................ 2-10
Default Settings of the Machine ........................................................................................ 2-11
Setting Date and Time ....................................................................................................... 2-12
Network settings ................................................................................................................ 2-13
Configuring the Wired Network ............................................................................... 2-13
Wireless Network Settings ...................................................................................... 2-15
Setting Wi-Fi Direct ................................................................................................. 2-19
Setting NFC ............................................................................................................. 2-20
Energy Saver function ....................................................................................................... 2-22
Low Power Mode .................................................................................................... 2-22
Energy Saver Recovery Level ................................................................................. 2-22
Sleep ....................................................................................................................... 2-23
Auto Sleep ............................................................................................................... 2-23
Sleep Rules (models for Europe) ............................................................................ 2-24
Sleep Level (Energy Saver) (models except for Europe) ........................................ 2-24
Quick Setup Wizard ........................................................................................................... 2-25
Installing Software ............................................................................................................. 2-27
Software on DVD (Windows) .................................................................................. 2-27
Installing Software in Windows ............................................................................... 2-28
Uninstalling the Software ........................................................................................ 2-33
Installing Software on a Mac Computer .................................................................. 2-34
Setting TWAIN Driver .............................................................................................. 2-37
Setting WIA Driver ................................................................................................... 2-39
Installing the WSD Driver ........................................................................................ 2-40
Strengthening the Security by the Administrator ............................................................... 2-41
Command Center RX ........................................................................................................ 2-42
Accessing Command Center RX ............................................................................ 2-42
Changing Security Settings ..................................................................................... 2-43
Changing Device Information .................................................................................. 2-44
Setting SMTP and E-mail ........................................................................................ 2-45
Migrating the Address Book .............................................................................................. 2-49
Backing Up Address Book Data to PC .................................................................... 2-49
Writing Address Book Data to the Machine ............................................................ 2-51
Application ......................................................................................................................... 2-54
Installing Applications .............................................................................................. 2-54
Uninstalling Applications ......................................................................................... 2-55

3 Preparation before Use .......................................................................... 3-1

Using the Operation Panel .................................................................................................. 3-3
Assigning a Function to a Function Key .............................................................................. 3-4
Using the Operation Panel .................................................................................................. 3-6
Display the Home screen .......................................................................................... 3-6
Display for Device Information ................................................................................ 3-10
Functions key .......................................................................................................... 3-11
Displaying Keys That Cannot be Configured .......................................................... 3-12
Using the [Enter] Key .............................................................................................. 3-12
Using the [Quick No. Search] Key ........................................................................... 3-13
Help Screen ............................................................................................................ 3-13
Login/Logout ...................................................................................................................... 3-14
Login ....................................................................................................................... 3-14
Simple Login ........................................................................................................... 3-15
Logout ..................................................................................................................... 3-15
Check the counter ............................................................................................................. 3-16
Loading paper ................................................................................................................... 3-17
Precaution for Loading Paper ................................................................................. 3-17
Selecting a Paper Feeder Unit ................................................................................ 3-18
Loading Paper into Cassette 1 (to 3) ...................................................................... 3-18

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Using the Output Stopper .................................................................................................. 3-22

Using the Paper Stack Guide ............................................................................................ 3-23
Preparation for Sending a Document to a Shared Folder in a PC .................................... 3-24
Making a note of the computer name and full computer name ............................... 3-24
Making a note of the user name and domain name ................................................ 3-24
Configuring Shared Folder Access Permissions ..................................................... 3-25
Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-26
Sharing File and Printers ......................................................................................... 3-29
Configuring Windows Firewall Settings ................................................................... 3-30
Adding a Destination ......................................................................................................... 3-34
Adding a Destination (Address Book) ..................................................................... 3-34
Changing an Address Book Destination ................................................................. 3-38
Deleting an Address Book Destination .................................................................... 3-39
Assigning a Destination to a One Touch Key .......................................................... 3-39
Editing One Touch Key ........................................................................................... 3-40
Deleting the Destination to the One Touch Key ...................................................... 3-41
Using Command Center RX to Add Destinations to the Address Book .................. 3-42
Recalling Frequently Used Functions (Favorites) ............................................................. 3-43
Adding to Favorites in Wizard Mode ....................................................................... 3-44
Adding to Favorites in Program Mode ..................................................................... 3-45
Executing Favorites in Wizard Mode ....................................................................... 3-46
Executing Favorites in Program Mode .................................................................... 3-47
Editing a Favorite .................................................................................................... 3-47
Deleting a Favorite .................................................................................................. 3-47
Registering Shortcuts (Copy, Send, and Document Box Settings) ................................... 3-48
Adding Shortcuts ..................................................................................................... 3-48
Edit the shortcut ...................................................................................................... 3-48
Deleting a Shortcut .................................................................................................. 3-49
Using Document Boxes ..................................................................................................... 3-50
What is Custom Box? .............................................................................................. 3-50
What is Job Box? .................................................................................................... 3-50
What is Removable Memory Box? .......................................................................... 3-50
The F Code Box, Polling Box, and FAX Memory Receive Box are for storing FAX data.
3-51
Using Machine Operations to Create a New Custom Box ...................................... 3-51
Using Command Center RX to Create a New Custom Box .................................... 3-53
Edit the custom box. ................................................................................................ 3-54
Deleting Custom Box .............................................................................................. 3-55

4 Operation on PC ..................................................................................... 4-1

Printer Driver Print Settings Screen .................................................................................... 4-2
Displaying the Printer Driver Help ....................................................................................... 4-4
Changing the Default Printer Driver Settings ...................................................................... 4-5
Printing from PC .................................................................................................................. 4-6
Printing on Standard Sized Paper ............................................................................. 4-6
Printing on Non-standard Sized Paper ...................................................................... 4-7
Canceling Printing from a Computer ......................................................................... 4-9
Storing Data in Machine Memory and Printing Data in Machine Memory ......................... 4-11
On the computer, specify the document box and save the job ............................... 4-11
Using Command Center RX to Print a Job Stored in a Custom Box ...................... 4-12
Monitoring the Printer Status (Status Monitor) .................................................................. 4-14
Accessing the Status Monitor .................................................................................. 4-14
Exiting the Status Monitor ....................................................................................... 4-14
Status Monitor Display ............................................................................................ 4-14
Printing Progress Tab ............................................................................................. 4-15
Paper Tray Status Tab ............................................................................................ 4-15
Toner Status Tab .................................................................................................... 4-15
Alert Tab .................................................................................................................. 4-16
Status Monitor Context Menu .................................................................................. 4-16

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> Contents

Status Monitor Notification Settings ........................................................................ 4-17

5 Operation on the Machine ..................................................................... 5-1

Connecting cable ................................................................................................................. 5-3
Placing Originals on the Platen ................................................................................. 5-3
Loading Originals in the Document Processor .......................................................... 5-5
Loading Paper in the Multi Purpose Tray ............................................................................ 5-7
Using Applications ............................................................................................................. 5-10
Activating Applications ............................................................................................ 5-10
Deactivating Applications ........................................................................................ 5-11
Copying ............................................................................................................................. 5-12
Copying ................................................................................................................... 5-12
Interrupt Copy ......................................................................................................... 5-13
Canceling Jobs ........................................................................................................ 5-13
Frequently-Used Sending Method ..................................................................................... 5-14
Sending Scanned Document via E-mail .................................................................. 5-14
Sending to a Shared Folder on a Computer [SMB] ................................................. 5-16
Sending to an Folder on an FTP Server [FTP] ........................................................ 5-18
Scanning with a TWAIN/WIA Compatible Application ............................................. 5-19
Useful Sending Method ..................................................................................................... 5-21
Executing WSD Scan .............................................................................................. 5-21
Using File Management Utility to Scan an Original Document ............................... 5-22
Sending to Different Types of Destinations (Multi Sending) .................................... 5-23
Sending to the E-mail Address of the Logged In User ............................................ 5-23
Using a FAX Server to Send (FAX Server Send) .................................................... 5-24
Canceling Scanning .......................................................................................................... 5-26
Destination Operations ...................................................................................................... 5-27
Choosing from the Address Book ........................................................................... 5-27
Choosing from the External Address Book ............................................................. 5-29
Choosing from the One Touch Key ......................................................................... 5-29
Choosing from the Speed Dial ................................................................................ 5-30
Checking and Editing Destinations ......................................................................... 5-30
Confirmation Screen of Destinations ....................................................................... 5-30
Recall ...................................................................................................................... 5-31
How to Use the FAX Function ........................................................................................... 5-32
Basic Operation for Document Box ................................................................................... 5-33
Box List Operations ................................................................................................. 5-33
Document List Operations ....................................................................................... 5-33
Custom Box Operations .................................................................................................... 5-34
Saving Scanned Documents to a Custom Box ....................................................... 5-34
Moving Documents in Custom Box ......................................................................... 5-34
Copying Documents in Custom Box into Other Boxes ............................................ 5-35
Copying Documents in Custom Box to Removable Memory .................................. 5-36
Joining Documents in Custom Box ......................................................................... 5-36
Deleting Documents in Custom Box ....................................................................... 5-37
Sending Documents in a Custom Box .................................................................... 5-37
Sending Documents in Custom Box to E-mail Address of Logged in User. ............ 5-38
Scanning Document Stored in a Custom Box ......................................................... 5-39
Printing Data Saved on the Machine ................................................................................. 5-40
Printing Documents from Private Print Box ............................................................. 5-40
Deleting the Documents Stored in the Private Print Box ......................................... 5-40
Printing Document from Stored Job Box ................................................................. 5-41
Deleting the Documents Stored in the Stored Job Box ........................................... 5-41
Printing Document from Quick Copy Box ................................................................ 5-42
Deleting the Documents Stored in the Quick Copy Box .......................................... 5-42
Printing Document from Proof and Hold Box .......................................................... 5-43
Deleting the Documents Stored in the Proof and Hold Box .................................... 5-43
Printing Documents in Custom Box ........................................................................ 5-43

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Printing from the Handheld Device .................................................................................... 5-45

Printing by AirPrint .................................................................................................. 5-45
Printing by Google Cloud Print ................................................................................ 5-45
Printing by Mopria ................................................................................................... 5-45
Printing with Wi-Fi Direct ......................................................................................... 5-45
Printing with NFC .................................................................................................... 5-46
Operating Using Removable USB Memory ....................................................................... 5-47
Saving Documents to USB Memory (Scan to USB) ................................................ 5-47
Check the USB Memory Information ....................................................................... 5-48
Removing USB Memory .......................................................................................... 5-48
Printing from Removable USB Memory .................................................................. 5-49

6 Advanced Function Settings ................................................................. 6-1

Icons in This Chapter .......................................................................................................... 6-2
[ID Card Copy] ..................................................................................................................... 6-3
[Original Size] ...................................................................................................................... 6-4
[Paper Selection] ................................................................................................................. 6-5
[Mixed Size Originals] .......................................................................................................... 6-7
[Original Orientation] ........................................................................................................... 6-9
[Collate/Offset] ................................................................................................................... 6-10
[Staple] .............................................................................................................................. 6-12
[Paper Output] ................................................................................................................... 6-15
[Density] ............................................................................................................................ 6-16
[Original Image] ................................................................................................................. 6-17
[EcoPrint] ........................................................................................................................... 6-18
[Color Selection] ................................................................................................................ 6-19
[Sharpness] ....................................................................................................................... 6-20
[Contrast] ........................................................................................................................... 6-21
[Background Density Adj.] ................................................................................................. 6-22
[Prevent Bleed-through] .................................................................................................... 6-23
[Zoom] ............................................................................................................................... 6-24
[Combine] .......................................................................................................................... 6-26
[Margin] ............................................................................................................................. 6-28
[Duplex] ............................................................................................................................. 6-29
[Continuous Scan] ............................................................................................................. 6-32
[Auto Image Rotation] ........................................................................................................ 6-33
[Job Finish Notice] ............................................................................................................. 6-34
[File Name Entry] ............................................................................................................... 6-35
[Priority Override] .............................................................................................................. 6-36
[Skip Blank Page] .............................................................................................................. 6-37
[2-sided/Book Original] ...................................................................................................... 6-38
[Sending Size] ................................................................................................................... 6-39
[File Format] ...................................................................................................................... 6-40
[File Separation] ................................................................................................................ 6-43
[Scan Resolution] .............................................................................................................. 6-44
[E-mail Subject/Body] ........................................................................................................ 6-45
[FTP Encrypted TX] ........................................................................................................... 6-46
[Delete after Printed] ......................................................................................................... 6-47
[Delete after Transmitted] .................................................................................................. 6-48
[Storing Size] ..................................................................................................................... 6-49
[Long Original] ................................................................................................................... 6-50
[Encrypted PDF Password] ............................................................................................... 6-51
[JPEG/TIFF Print] .............................................................................................................. 6-52
[XPS Fit to Page] ............................................................................................................... 6-53

7 Managing Jobs, Consumables, and Devices ...................................... 7-1

Checking a Job Status ........................................................................................................ 7-2
Available Status Screens .......................................................................................... 7-2

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Displaying the Status Screen .................................................................................... 7-2

Status Display ..................................................................................................................... 7-3
Print Job Status Screen ............................................................................................ 7-3
Send Job Status Screen ........................................................................................... 7-4
Store Job Status Screen ........................................................................................... 7-5
Scheduled Job Status Screen ................................................................................... 7-5
Checking Detailed Information of Jobs ..................................................................... 7-6
Checking Job Histories ........................................................................................................ 7-7
Available Job History Screens .................................................................................. 7-7
Displaying the Job History Screen ............................................................................ 7-7
Checking the Detailed Information of Histories ......................................................... 7-8
Sending the Log History ............................................................................................ 7-8
Job Operation ...................................................................................................................... 7-9
Pausing and Resuming a Job ................................................................................... 7-9
Canceling a Job ........................................................................................................ 7-9
Check the status of Device (Device/Communication) ....................................................... 7-10
Checking the Remaining Amount of Toner and Paper (Paper/Supplies) .......................... 7-12

8 System Menu .......................................................................................... 8-1

Operation Method ................................................................................................................ 8-2
[Quick Setup Wizard] ........................................................................................................... 8-3
[Language] .......................................................................................................................... 8-4
[Report] ................................................................................................................................ 8-5
[Counter] .............................................................................................................................. 8-8
[Cassette/MP Tray Settings] ................................................................................................ 8-9
[Common Settings] ............................................................................................................ 8-11
[Home] ............................................................................................................................... 8-22
[Copy] ................................................................................................................................ 8-23
[Send] ................................................................................................................................ 8-24
[Document Box] ................................................................................................................. 8-25
[FAX] ................................................................................................................................. 8-26
[Application] ....................................................................................................................... 8-26
[Internet] ............................................................................................................................ 8-26
[Address Book/One Touch] ............................................................................................... 8-27
[User Login/Job Accounting] ............................................................................................. 8-28
[Printer] .............................................................................................................................. 8-29
[System/Network] .............................................................................................................. 8-32
[Date/Timer/Energy Saver] ................................................................................................ 8-56
[Adjustment/Maintenance] ................................................................................................. 8-59

9 User Authentication and Accounting (User Login, Job Accounting) 9-1

Overview of User Login Administration ............................................................................... 9-3
Managing the Job Account from PC .................................................................................... 9-3
Enabling User Login Administration .................................................................................... 9-4
Setting User Login Administration ....................................................................................... 9-5
Authentication Security ............................................................................................. 9-5
Adding a User (Local User List) ................................................................................ 9-6
Change the user properties ..................................................................................... 9-10
Managing Print Users .............................................................................................. 9-12
Managing the Users to Use TWAIN for Scanning ................................................... 9-13
Managing the Users to Use WIA for Scanning ........................................................ 9-14
Managing the Users to Send Faxes from a PC ....................................................... 9-15
Authorizing Local Users .......................................................................................... 9-16
Group Authorization Settings .................................................................................. 9-16
Guest Authorization Set .......................................................................................... 9-18
Obtain NW User Property ....................................................................................... 9-20
Simple Login Settings ............................................................................................. 9-22
ID Card Settings ...................................................................................................... 9-24

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PIN Code Authorization ........................................................................................... 9-25

Using User Login Administration ....................................................................................... 9-26
Login/Logout ........................................................................................................... 9-26
User Login/Job Accounting ............................................................................................... 9-27
Enabling Job Accounting ................................................................................................... 9-28
Job Accounting Access ........................................................................................... 9-28
Setting an account. [Local] ................................................................................................ 9-29
Adding an Account [Accounting List] ....................................................................... 9-29
Restricting the Use of the Machine ......................................................................... 9-30
Setting Processing When the Limit is Exceeded ..................................................... 9-31
Editing an Account .................................................................................................. 9-31
Deleting an Account ................................................................................................ 9-32
Managing the Job Print Status ................................................................................ 9-33
Job Accounting for Scan Using TWAIN .................................................................. 9-34
Job Accounting for Scan Using WIA ....................................................................... 9-35
Job Accounting for the FAX Transmitted from a Computer .................................... 9-36
Using Job Accounting ........................................................................................................ 9-37
Configuring the Job Accounting Default Settings .................................................... 9-37
Count by Paper Size ............................................................................................... 9-38
Counting the Number of Pages Printed .................................................................. 9-39
Print Accounting Report .......................................................................................... 9-41
Copier/Printer Count Method Setting ...................................................................... 9-42
Logging In and Logging Out (Job Accounting) ........................................................ 9-43
Setting Unknown Number Processing Method .................................................................. 9-44
Setting Unknown ID Job Processing ....................................................................... 9-44
Registering User Property for an Unknown ID User ............................................... 9-45

10 Maintenance ......................................................................................... 10-1

Regular Maintenance ........................................................................................................ 10-2
Cleaning Glass Platen ............................................................................................. 10-2
Cleaning Slit Glass .................................................................................................. 10-2
Consumable Replacement and Replenishment ................................................................ 10-4
Toner Container Replacement ................................................................................ 10-4
Waste Toner Box Replacement .............................................................................. 10-7
Loading Paper ......................................................................................................... 10-9
Staple Cartridge Replacement (Document Finisher) ............................................ 10-10

11 Troubleshooting ................................................................................... 11-1

General Troubles ............................................................................................................... 11-2
Solving Malfunctions ............................................................................................... 11-2
Machine Operation Trouble ..................................................................................... 11-3
Printed Image Trouble ............................................................................................. 11-6
Responding to Messages .................................................................................................. 11-9
Responding to Send Error ..................................................................................... 11-22
Adjustment/Maintenance ................................................................................................. 11-25
Overview of Adjustment/Maintenance ................................................................... 11-25
Tone Curve Adjustment ........................................................................................ 11-25
Drum Refresh ........................................................................................................ 11-26
Clearing Paper Jams ....................................................................................................... 11-27
Jam Location Indicators ........................................................................................ 11-27
Remove any jammed paper in the Multipurpose Tray .......................................... 11-28
Remove any jammed paper in Right Cover 1 ....................................................... 11-29
Remove any jammed paper in Cassette 1, 2 and 3 .............................................. 11-30
Remove any jammed paper in Right Cover 2, 3 ................................................... 11-31
Remove any jammed paper in the Document Finisher ......................................... 11-33
Remove any jammed paper in the Bridge Unit ..................................................... 11-34
Remove any jammed paper in the Document Processor ...................................... 11-35

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Clearing a Staple Jam ..................................................................................................... 11-37

Clearing a staple jam of the Document Finisher ................................................... 11-37

12 Appendix ............................................................................................... 12-1

Optional Equipment ........................................................................................................... 12-2
Overview of Optional Equipment ............................................................................. 12-2
Optional Applications .............................................................................................. 12-9
Starting Application Use .......................................................................................... 12-9
Checking Details of Application ............................................................................. 12-10
Character Entry Method .................................................................................................. 12-11
Entry Screens ........................................................................................................ 12-11
Entering Characters .............................................................................................. 12-12
Paper ............................................................................................................................... 12-14
Basic Paper Specifications .................................................................................... 12-14
Paper Appropriate Paper ...................................................................................... 12-15
Special Paper ........................................................................................................ 12-18
Specifications .................................................................................................................. 12-21
Machine ................................................................................................................. 12-21
Copy Functions ..................................................................................................... 12-23
Printer Functions ................................................................................................... 12-24
Scanner Functions ................................................................................................ 12-25
Document Processor ............................................................................................. 12-25
Paper Feeder (500-sheet) ..................................................................................... 12-26
Paper Feeder (500-sheet x 2) ............................................................................... 12-26
Document Finisher ................................................................................................ 12-26
Glossary .......................................................................................................................... 12-28
Index .............................................................................................................................. Index-1

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> Menu Map

Menu Map
This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed.
Some menu names may differ from their reference titles.

[Copy]
or

Function key Description Reference

Page
Paper Selection Select the cassette or multi-purpose tray that contains the 6-5
required paper size.

Zoom Adjust the zoom to reduce or enlarge the image. 6-24

Density Adjust density. 6-16

Duplex Produces two-sided copies. You can also create single-sided 6-29
copies from two-sided originals.

Combine Combines 2 or 4 original sheets into 1 printed page. 6-26

Collate/Offset Offset the output by set or page. 6-10

Functions Description Reference

Page
ID Card Copy Use this when you want to copy a driver's license or an 6-3
insurance card. When you scan the front and back of the card,
both sides will be combined and copied onto a single sheet.

Original Size Specify the original size to be scanned. 6-4

Original Orientation Select the orientation of the original document top edge to 6-9
scan correct direction.

Mixed Sized Originals Scans all sheets in the document processor, even if they are 6-7
of different sizes.

Paper Output Specify the output tray. 6-15

Staple Staples the finished documents. 6-12

Original Image Select original image type for best results. 6-17

EcoPrint EcoPrint saves toner when printing. 6-18

Sharpness Adjusts the sharpness of image outlines. 6-20

Contrast You can adjust the contrast between light and dark areas of 6-21
the image.

Background Density Adj. Removes dark background from originals, such as 6-22
newspapers.

Prevent Bleed-thru Hides back side image bleed-through when scanning a thin 6-23
paper original.

x
> Menu Map

Functions Description Reference

Page
Skip Blank Page When there are blank pages in a scanned document, this 6-37
function skips the blank pages and scans only pages that are
not blank.

Margin Add margins (white space). In addition, you can set the 6-28
margin width and the back page margin.

Continuous Scan Scans a large number of originals in separate batches and 6-32
then produce as one job.

Auto Image Rotation Automatically rotates the image 90 degrees when the sizes of 6-33
the original and the loaded paper matches but the orientations
are different.

Job Finish Notice Sends E-mail notice when a job is complete. 6-34

Document Name Entry Adds a file name. 6-35

Priority Override Suspends the current job and gives a new job top priority. 6-36

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> Menu Map

[Send]
or

㻿㼑㼚㼐

Function key Description Reference

Page
One Touch Key Assign a new destination (contact or group) to an one touch 3-39
key.

Address Book Select a destination registered in the Address Book. 5-27

External Address Book Select a destination registered in the external address book. Command
Center RX
User Guide

E-mail Sending Scanned Document via E-mail. 5-14

Folder You can store the scanned document into the desired shared 5-16
folder on a computer. 5-18

FAX Sending Scanned Document via E-mail. FAX

Operation
Guide

FAX Server You can send a scanned document through a fax server. FAX
Operation
Guide

WSD Scan WSD Scan saves images of originals scanned on this 5-21
machine as files on a WSD-compatible computer (WSD
Scan).

Functions Description Reference

Page
Color Selection Select the color mode setting. 6-19

File FormatSpecify the image file format. Image quality level can also be adjusted. 6-40

Original Size Specify the original size to be scanned. 6-4

Original Orientation Select the orientation of the original document top edge to 6-9
scan correct direction.

Mixed Sized Originals Scans all sheets in the document processor, even if they are 6-7
of different sizes.

2-sided/Book Original Select the type and binding of originals. 6-38

Sending Size Select size of image to be sent. 6-39

File Separation Creates several files by dividing scanned original data page 6-43
by page, and sends the files.

Scan Resolution Select fineness of scanning resolution. 6-44

Density Adjust density using 9 levels. 6-16

Original Image Select original image type for best results. 6-17

Sharpness Adjusts the sharpness of image outlines. 6-20

xii
> Menu Map

Functions Description Reference

Page
Contrast You can adjust the contrast between light and dark areas of 6-21
the image.

Background Density Adj. Removes dark background from originals, such as 6-22
newspapers.

Prevent Bleed-thru Hides back side image bleed-through when scanning a thin 6-23
paper original.

Skip Blank Page When there are blank pages in a scanned document, this 6-37
function skips the blank pages and scans only pages that are
not blank.

FAX TX Resolution Select fineness of images when sending FAX. FAX

Operation
Guide

Zoom Adjust the zoom to reduce or enlarge the image. 6-24

Continuous Scan Scans a large number of originals in separate batches and 6-32
then produce as one job.

Document Name Entry Adds a file name. 6-35

E-mail Subject/Body Adds subject and body when sending a document. 6-45

Long Original Reads long-sized original documents using a document 6-50

processor.

Job Finish Notice Sends E-mail notice when a job is complete. 6-34

FTP Encrypted TX Encrypts images when sending via FTP. 6-46

FAX Delayed Transmission Set a send time. FAX

Operation
Guide

FAX Direct Transmission Sends FAX directly without reading original data into memory. FAX
Operation
Guide

FAX Polling RX Dial the destination and receive documents for Polling FAX
Transmission stored in the polling box. Operation
Guide

xiii
> Menu Map

[Custom Box] (Store File, Printing, Send)

Custom Box

[Store File]
Function key Description Reference
Page
2-sided/Book Original Select the type and binding of originals. 6-38

Scan Resolution Select fineness of scanning resolution. 6-44

Density Adjust density using 9 levels. 6-16

Document Name Entry Adds a file name. 6-35

Color Selection Select the color mode setting. 6-19

Functions Description Reference

Page
Original Size Specify the original size to be scanned. 6-4

Original Orientation Select the orientation of the original document top edge to 6-9
scan correct direction.

Mixed Sized Originals Scans all sheets in the document processor, even if they are 6-7
of different sizes.

Storing Size Select size of image to be stored. 6-49

Original Image Select original image type for best results. 6-17

Sharpness Adjusts the sharpness of image outlines. 6-20

Contrast You can adjust the contrast between light and dark areas of 6-21
the image.

Background Density Adj. Removes dark background from originals, such as 6-22
newspapers.

Prevent Bleed-thru Hides back side image bleed-through when scanning a thin 6-23
paper original.

Skip Blank Page When there are blank pages in a scanned document, this 6-37
function skips the blank pages and scans only pages that are
not blank.

Zoom Adjust the zoom to reduce or enlarge the image. 6-24

Continuous Scan Scans a large number of originals in separate batches and 6-32
then produce as one job.

Job Finish Notice Sends E-mail notice when a job is complete. 6-34

xiv
> Menu Map

[Print]
Function key Description Reference
Page
Paper Selection Select the cassette or multi-purpose tray that contains the 6-5
required paper size.

Collate/Offset Offset the output by set or page. 6-10

2-sided Print a document to 1-sided or 2-sided sheets. 6-38

Delete after Printed Automatically delete a document from the box once printing is 3-52
complete.

Functions Description Reference

Page
Paper Output Specify the output tray. 6-15

Staple Staples the finished documents. 6-12

Margin Add margins (white space). In addition, you can set the 6-28
margin width and the back page margin.

Priority Override Suspends the current job and gives a new job top priority. 6-36

Document Name Entry Adds a file name. 6-35

Job Finish Notice Sends E-mail notice when a job is complete. 6-34

EcoPrint EcoPrint saves toner when printing. 6-18

xv
> Menu Map

[Send]
Function key Description Reference
Page
One Touch Key Assign a new destination (contact or group) to an one touch 2-7
key.

Address Book Select a destination registered in the Address Book. 5-27

External Address Book Select a destination registered in the external address book. Command
Center RX
User Guide

E-mail Sending Scanned Document via E-mail. 5-14

Folder You can store the scanned document into the desired shared 5-16
folder on a computer. 5-18

FAX Sending Scanned Document via E-mail. FAX

Operation
Guide

FAX Server You can send a scanned document through a fax server. FAX
Operation
Guide

Functions Description Reference

Page
File Format Specify the image file format. Image quality level can also be 6-40
adjusted.

File Separation Creates several files by dividing scanned original data page 6-43
by page, and sends the files.

Resolution Select fineness of scanning resolution. 6-44

FAX TX Resolution Select fineness of images when sending FAX. FAX

Operation
Guide

Document Name Entry Adds a file name. 6-35

E-mail Subject/Body Adds subject and body when sending a document. 6-45

Job Finish Notice Sends E-mail notice when a job is complete. 6-34

FTP Encrypted TX Encrypts images when sending via FTP. 6-46

FAX Delayed Transmission Set a send time. FAX

Operation
Guide

Delete after Transmitted Automatically deletes a document from the box once 6-48
transmission is complete.

xvi
> Menu Map

[Job Box]

Function key Description Reference

Page
Private Print/Stored Job In Private Printing, you can specify that a job is not to be 5-40
printed until you operate the machine. 5-41
In Stored Job, the print data sent from the application is saved
to the machine.

Quick Copy/Proof and Hold Quick Copy feature facilitates additional prints of a document 5-42
already printed. 5-43
The Proof and Hold feature produces only a single proof print
of multiple-print job and holds printing of the remaining copies.

[Removable Memory] (Store File, Printing Documents)

㻾㼑㼙㼛㼢㼍㼎㼘㼑
㻌㻌㻹㼑㼙㼛㼞㼥

[Store File]
Function key Description Reference
Page
File Format Specify the image file format. Image quality level can also be 6-40
adjusted.

2-sided/Book Original Select the type and binding of originals. 6-38

Scan Resolution Select fineness of scanning resolution. 6-44

Density Adjust density using 9 levels. 6-16

Document Name Entry Adds a file name. 6-35

Color Selection Select the color mode setting. 6-19

Functions Description Reference

Page
Original Size Specify the original size to be scanned. 6-4

Original Orientation Select the orientation of the original document top edge to 6-9
scan correct direction.

xvii
> Menu Map

Functions Description Reference

Page
Mixed Sized Originals Scans all sheets in the document processor, even if they are 6-7
of different sizes.

Storing Size Select size of image to be stored. 6-49

Original Image Select original image type for best results. 6-17

Sharpness Adjusts the sharpness of image outlines. 6-20

Contrast You can adjust the contrast between light and dark areas of 6-21
the image.

Background Density Adj. Removes dark background from originals, such as 6-22
newspapers.

Prevent Bleed-thru Hides back side image bleed-through when scanning a thin 6-23
paper original.

Skip Blank Page When there are blank pages in a scanned document, this 6-37
function skips the blank pages and scans only pages that are
not blank.

Zoom Adjust the zoom to reduce or enlarge the image. 6-24

Continuous Scan Scans a large number of originals in separate batches and 6-32
then produce as one job.

Long Original Reads long-sized original documents using a document 6-50

processor.

Job Finish Notice Sends E-mail notice when a job is complete. 6-34

File Separation Creates several files by dividing scanned original data page 6-43
by page, and sends the files.

xviii
> Menu Map

[Print]
Function key Description Reference
Page
Paper Selection Select the cassette or multi-purpose tray that contains the 6-5
required paper size.

Collate/Offset Offset the output by set or page. 6-10

2-sided Print a document to 1-sided or 2-sided sheets. 6-31

Functions Description Reference

Page
Paper Output Specify the output tray. 6-15

Staple Staples the finished documents. 6-12

Margin Add margins (white space). Set the margin width. 6-28
In addition, you can set the margin width and the back page
margin.

EcoPrint EcoPrint saves toner when printing. 6-18

Job Finish Notice Sends E-mail notice when a job is complete. 6-34

Document Name Entry Adds a file name. 6-35

Priority Override Suspends the current job and gives a new job top priority. 6-36

Encrypted PDF Password Enter the preassigned password to print the PDF data. 6-51

JPEG/TIFF Printing Select the image size when printing JPEG or TIFF files. 6-52

XPS Fit to Page Reduces or enlarges the image size to fit to the selected 6-53
paper size when printing XPS file.

xix
> Menu Map

[FAX]
or

㻲㻭㼄

Function key Description Reference

Page
On Hook Select this to output audio from the machine speaker, without FAX
using the handset. Operation
Guide
Direct Sends FAX directly without reading original data into memory.

Recall When you want to send the fax to the same receiving system,
select [Recall], and you can call the receiving system you
dialed on the destination list.

Add Dest. Enter the other party number using the numeric keypad.

Address Book Select a destination registered in the Address Book.

One Touch Key Select the destination using the One Touch Keys.

External Address Book When selecting [On] for Dest. Check before Send, the Command
confirmation screen of destinations appears after pressing the Center RX
[Start] key. User Guide

Functions Description Reference

Page
Original Size Specify the original size to be scanned. FAX
Operation
Original Orientation Select the orientation of the original document top edge to Guide
scan correct direction.

2-sided/Book Original Select the type and orientation of the binding based on the
original.

FAX TX Resolution Select fineness of images when sending FAX.

Density Adjust density using 9 levels.

Original Image Select the image quality according to the original image type.

Continuous Scan Scans a large number of originals in separate batches and

then produce as one job.

Document Name Entry Adds a file name.

Long Original Reads long-sized original documents using a document

processor.

Job Finish Notice Sends E-mail notice when a job is complete.

FAX Delayed Transmission Set a send time.

FAX Direct Transmission Sends FAX directly without reading original data into memory.

FAX Polling RX Dial the destination and receive documents for Polling
Transmission stored in the polling box.

xx
> Menu Map

[Sub Address Box]

㻲䝁䞊䝗
㻲䝁䞊
㻲䝁
䝁䞊䝗
䝪䝑䜽䝇
䝪䝑䜽
䝪䝑
䝪䝑䜽
䝑䜽䝇
䝑䜽䝇

Function key Description Reference

Page
Sub Address Operate the sub address box. FAX
Box Operation
Guide

[Polling Box]

㻼㼛㼘㼘㼕㼚㼓㻌㻮㼛㼤

Function key Description Reference

Page
Polling Box Operate the polling box. FAX Operation
Guide

xxi
> Menu Map

[FAX Memory RX Box]

Function key Description Reference

Page
FAX Memory RX Operate the fax memory RX box. Command
Box Center RX
User Guide

[Status/ Job Cancel]

or

Function key Description Reference

Page
Print Job Status Displays the Print Job Status screen. 7-3

Send Job Status Displays the Send Job Status screen. 7-4

Store Job Status Displays the Store Job Status screen. 7-5

Scheduled Job Sending Job FAX using Delayed transmission 7-5

Print Job Log Displays the Printing Job Log screen. 7-7

Sending Job Log Displays the Sending Job Log screen. 7-7

Storing Job Log Displays the Storing Job Log screen. 7-7

FAX Job Log Displays the FAX Job Log screen. FAX
Operation
Guide

Scanner The status of an original scanning or the error information 7-10

(paper jam, opened cover, etc.) is displayed.

Printer Error information such as paper jam, out of toner, or out of 7-10
paper, and status such as waiting or printing are displayed.

FAX Memory RX Box Configure settings for FAX Memory RX Box. Command
Center RX
User Guide

FAX The information such as sending/receiving and dialing is FAX

displayed. You can also cancel a fax that is currently being Operation
sent/received. Guide

Toner Status Remaining amount of toner. And you can check the status of 7-12
waste toner box.

xxii
> Menu Map

Function key Description Reference

Page
Paper Status You can check the size, orientation, type, and remaining 7-12
amount of paper in each paper source.

Removable Memory Shows the memory used/total capacity of the USB memory 7-10
connected to the machine.

USB Keyboard The status of the optional USB Keyboard is displayed. 7-11

Bluetooth Keyboard The status of the Bluetooth Keyboard is displayed. —

Network Connection Status The network connection status appears. 7-11

Option Network Connection Status The connection status of an optional network interface kit 7-11
appears.

Wi-Fi Direct The connection status of the Wi-Fi Direct is displayed. 7-11

Wireless Network The connection status of the Wireless Network Interface Kit is 7-11
displayed.

Wi-Fi Shows the connection status of the Wi-Fi. 7-11

SSD Shows the status of the option SSD. 7-11

NFC The network connection status appears. 7-11

[System Menu]
or

Quick Setup Wizard

System Menu Settings Description Reference
Page
FAX Setup Configures fax settings in a wizard format. FAX
Operation
Guide

Energy Saver Setup The Quick Setup Wizard configures Fax, Network and Energy 2-25
Saver settings.

Network Setup Configures network settings in a wizard format. 2-25

Language
System Menu Settings Description Reference
Page
Language Set the language to use for the touch panel display. 8-4

xxiii
> Menu Map

Report
System Menu Settings Description Reference
Page
Report Report Print Status page Prints the status page, allowing you to check the 8-5
Print information including current settings, available memory
reports to space, and optional equipment installed.
check the
Font List Prints the font list, allowing you to check the font samples 8-5
machine
installed in the machine.
settings,
status, and Network Prints the network status, allowing you to check the 8-5
history. Status information including network interface firmware version,
Settings for network address and protocol.
printing
reports can Service More detailed information is available than on the Status 8-5
also be Status Page. Service personnel usually print the service status
configured. pages for maintenance purpose.

Accounting Print Accounting Report. 8-5

Report

Sub Printing a Sub Address Box List. FAX

Address Operation
Box List Guide

FAX You can print the list of destinations (Index) registered in the FAX
List(Index) Address Book. Operation
Guide

FAX You can print the list of destinations (FAX Number) FAX
List(No.) registered in the Address Book. Operation
Guide

Outgoing The Outgoing FAX Report is printed as a report. FAX

FAX Report Operation
Guide

Incoming The Incoming FAX information is printed as a report. FAX

FAX Report Operation
Guide

Optional Print ReportOptional Network Status. 8-6

Network
Status

Admin Outgoing Print Accounting Report. FAX

Report FAX Report Operation
Settings Guide

Incoming Print Accounting Report. FAX

FAX Report Operation
Guide

xxiv
> Menu Map

System Menu Settings Description Reference

Page
Report Result Send Result Automatically print a report of transmission result when a 8-6
Print Report Report transmission is complete.
reports to Setting
FAX RX When a fax is received, you can be notified by receipt result FAX
check the
Result report. Operation
machine
Report Guide
settings,
status, and Job Finish Attaches sent images to job finish notices. FAX
history. Notice Operation
Settings for Setting Guide
printing
reports can Sending Sending You can also send the log history to the specified 8-7
also be Log History Log History destinations manually.
configured.
Auto This function automatically sends the log history to the 8-7
Sending specified destinations whenever a set number of jobs has
been logged.

Destination Set the destination to which log histories are sent. Only E- 8-7
mail address can be set.

Job Log Set the subject automatically entered when sending log 8-7
Subject histories by E-mail.

Personal Select whether to include personal information in the job 8-7

Information log.

Counter
System Menu Settings Description Reference
Page
Counter Printed Pages Check the number of sheets printed and printed coverage. 3-16

Scanned Pages Check the number of sheets scanned. 3-16

User Property

System Menu Settings Description Reference

Page
User Property User properties can be changed. Types of user properties that 9-10
could be changed may be different depending on user access
privilege.

Cassette/MP Tray Settings

System Menu Settings Description Reference
Page
Cassette 1 (to 3) Select type of paper in Cassette 1 (to 3). 8-9

Multi Purpose Tray Select type of paper in multi purpose tray. 8-10

xxv
> Menu Map

Common Settings
System Menu Settings Description Reference
Page
Default Screen Select the screen appearing right after start-up (default 8-11
screen).

Sound Buzzer Set options for buzzer sound during the machine operations. 8-11

FAX Speaker Volume Adjust the volume of the speaker. FAX Operation
Guide
FAX Monitor Volume Adjust the volume of the monitor.

Original Custom Original Size Set up frequently-used custom original size. 8-12
Settings
Auto Detect Original Set the original sizes for the device to detect automatically. 8-12
Size

Paper Custom Paper Size Set up frequently-used custom paper size. 8-13
Settings
Media Type Setting Select weight for each media type. 8-14

Default Paper Source Select the default paper source from Cassette 1-3 and multi 8-13
purpose tray.

Paper Selection Set the default paper selection. 8-13

Media for Auto (B&W) Select a default media type (Black and White) for auto paper 8-13
selection when [Auto] is selected of Paper Selection.

Special Paper Action When printing on the special paper, such as Prepunched, 8-14
Preprint, and Letterhead, select whether or not to adjust the
paper orientation to the original orientation.

Show Paper Setup Set whether to display the confirmation screen for the paper 8-14
Message setting when a new paper is set for each cassette.

Function File Format Set the default type of the files. 8-16
Defaults
Orig. Orientation (Copy) Set the original orientation defaults. 8-16

Orig. Orient. (Send/ 8-16

Store)

Collate/Offset Set the defaults for Collate/Offset. 8-16

File Separation Select the default file separation setting. 8-16

Scan Resolution Select the default scanning resolution. 8-16

Color Selection Set the default color mode setting. 8-16

Original Image Set the default original document type for copying. 8-13
(Copy)

Original Image Set the default original document type for sending/storing. 8-16
(Sending/Storing)

Backgrnd Density Set the default Backgrnd Density (Copy). 8-16

(Copy)

BackgrndDens.(Send/ 8-16
Store)

EcoPrint Select the EcoPrint default. 8-16

Prevent Bleed-thru Set the default value for preventing bleed-through (Copy). 8-16
(Copy)

Prevent Bleed (Send/ 8-16

Store)

xxvi
> Menu Map

System Menu Settings Description Reference

Page
Function Skip Blank Page (Copy) Select the default Skip Blank Page settings. 8-16
Defaults
Skip Blank Page (Send/ 8-16
Store)

FAX TX Resolution Select the default scanning resolution. FAX Operation

Guide

Zoom Set the zoom defaults. 6-24

Margin Set the default margin. 6-28

Continuous Scan (Copy) Set the continuous scan defaults. 6-32

Continuous Scan (FAX) Set the continuous scan defaults. FAX Operation
Guide

Continuous Scan (Send/ Set the continuous scan defaults. 6-32

Store)

Auto Image Rotation Select the default Auto Image Rotation setting. 8-23

File Name Entry Set an automatically entered name (default) for jobs. 6-35

E-mail Subject/Body Set the subject and body automatically entered (default 6-45
subject and body) when sending the scanned originals by E-
mail.

FTP Encrypted TX Set the default value for document encryption during 6-46
transmission.

JPEG/TIFF Print Select the image size (resolution) when printing JPEG or TIFF 6-52
file.

XPS Fit to Page Set the default value for the XPS fit to page function. 6-53

Detail Image Select the default PDF/TIFF/JPEG/XPS file quality. 8-18

Settings Quality

PDF/A Select the default PDF/A setting. 8-18

High Select the default quality setting for high compressed PDF 8-18
Comp. PDF files.
Image

Detect Select the default Detect Items to Skip (Copy) setting. 8-18
Items to
Skip
(Copy)

Detect Select the default Detect Items to Skip (Send/Store) setting. 8-18
Items to
Skip
(Send/
Store)

Paper Output Select the output tray respectively for copy jobs, print jobs 8-18
from Document Box, computers, and FAX RX data.

Preset Limit Restrict the number of copies that can be made at one time. 8-18

xxvii
> Menu Map

System Menu Settings Description Reference

Page
Error Duplexing Error Set what to do when duplex printing is not possible for the 8-19
Handling selected paper sizes and media types.

Finishing Error Set alternative actions when finishing (Staple/Offset) is not 8-19
available for the selected paper size or media type.

No Staple Error Set what to do when staples run out during printing. 8-19

Stapling Limit Error Set what to do when stapling capacity is exceeded during 8-19
printing.

Paper Mismatch Error Set what to do when the selected paper size or type does not 8-19
match paper size or type loaded in the specified paper source
while printing from the computer by specifying the cassette or
multi-purpose tray.

Inserted Paper Set what to do when it is detected that the cassette paper size 8-19
Mismatch setting does not match the actual paper size that is fed.

Measurement Select inch or metric for the unit for paper dimensions. 8-19

Low Toner Alert Set the amount of remaining toner to notify the administrator 8-20
when to order a toner when the toner is running low.

Keyboard Layout Change the layout of the touch panel keyboard used to enter 8-20
characters.

USB Keyboard Type Select the type of USB keyboard that you want to use. 8-20

Offset Documents by Job Select whether to offset documents by Job. 8-20

Offset One Page Documents Set whether one-page documents are sorted. 8-20

Display Status/Log Set the display method of the Status/Log. 8-21

Function key Configure settings for function key on the operation panel. 8-21

Show Power Off Message Set the mode whether display a confirmation message in 8-21
power supply off.

Home
System Menu Settings Description Reference
Page
Customize Desktop Specify the function icons to display on the desktop.*1 3-8

Customize Taskbar*1 Specify the task icons to display on the taskbar. 3-8
or taskbar screen*2

Wallpaper Configure the wallpaper of the Home screen. 3-8

*1 ECOSYS M4132idn
*2 ECOSYS M4125idn

xxviii
> Menu Map

Copy
System Menu Settings Description Reference
Page
Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size 8-23
selection method when the zoom changes.

Auto % Priority When a paper source of different size from the original is 8-23
selected, select whether automatic zoom (reduce/zoom) is
performed.

Paper Size for Small Original Specify the paper size to be used for a case where the original 8-23
is too small to be detected in the Auto Paper Selection mode.

Original Size of Undetected Original This specifies the size to use for the original when the original 8-23
size is not detected.

Reserve Next Priority Specify whether the default screen appears when a 8-23
subsequent copy job is reserved while printing is in progress.

Auto Image Rotation Action Set whether the image is rotated when the orientation of the 8-23
document to be printed is different from the orientation of the
paper.

Send
System Menu Settings Description Reference
Page
Dest. Check before Send Select whether to display the confirmation screen of 8-24
destinations after pressing the [Start] key when performing
sending jobs.

Entry Check for New Dest. When adding new destination, select whether to display the 8-24
entry check screen to check the entered destination.

Send and Forward Select whether to forward the original. 8-24

Forward
Destination Set the destination to which the original is forwarded. 8-24

Color TIFF Compression Select the compression method for sending the color 8-24
documents in the TIFF format.

Default Screen Set the default screen displayed when you select the [Send] 8-24
key.

New Destination Entry Select whether to permit direct entry of destination. 8-24

Recall Destination Select whether to permit usage of [Recall] on the Send 8-24
screen.

Broadcast Transmission Set whether to enable broadcast. 8-24

Document Box
System Menu Settings Description Reference
Page
Custom Box Configure settings for Custom Box. 8-25

Sub Address Box Configure settings for Sub Address Box. FAX
Operation
Guide

xxix
> Menu Map

System Menu Settings Description Reference

Page
Job Box Quick Copy Job To maintain free space on the box, you can set the maximum 8-25
Retention number of stored jobs.

Deletion of Job This setting specifies that documents, such as Private 8-25
Retention Printing, Quick Copying, or Proof and Hold Printing, saved
temporarily in the job box are automatically deleted after they
have been saved for a set time.

Storage Media Select which storage media to use. 8-25

Polling Box Configure settings for Polling Box. FAX

Operation
Guide

FAX Memory RX Box Configure settings for FAX Memory RX Box. Command
Center RX
User Guide

FAX
System Menu Settings Description Reference
Page
FAX Settings related to the fax function can be configured. FAX
Operation
Guide

Application
System Menu Settings Description Reference
Page
Application Configure settings for Application. 8-26

xxx
> Menu Map

Internet
System Menu Settings Description Reference
Page
Internet Set the proxy for connection to the Internet from an 8-26
application.

Address Book/One Touch

System Menu Settings Description Reference
Page
Address Address Book Configure settings for address book. 3-34
Book/One
Touch One Touch Key Configure settings for One Touch Key. 3-39

Address Sort Select the default sort setting of the address for the address 8-27
Book book.
Defaults
Address This procedure can be used to filter (narrow down) the types 8-27
Book Type of destination listed when the address book is displayed.

Edit Address Restrict editing of the address book. 8-27

Restriction Book

One Touch Restrict editing of the One Touch Key. 8-27

Key

Print List You can print the list of destinations registered in the Address FAX
Book. Operation
Guide

xxxi
> Menu Map

User Login/Job Accounting

System Menu Settings Description Reference
Page
User Login/ User Login User Login Enables User accounting. 9-4
Job Setting Administration
Accounting
Local User List You can add, edit, or delete a user. 9-6

ID Card Keyboard When ID card authentication is enabled, 9-24

Settings Login select whether or not login by keyboard is
allowed.

Additional Select whether or not to require password 9-24

Authenticat entry after authenticating by ID card.
ion

PIN Code Authorization Select whether or not to use PIN Code 9-25
Authorization.

Simple Simple Select whether or not simple login is 9-22

Login Login enabled.
Settings
Simple Register users to use simple login. 9-22
Login
Setup

Local Authorization Select whether or not to use Local 9-16

Authorization.

User Lockout Select whether or not account lockout policy 9-5

Account is enabled.
Lockout
Settings Lockout Specify the conditions and the extent to 9-5
Policy which the account lockout is applied.

Locked out Displays a list of locked out users. 9-5

Users List

Group Group Set restrictions of the machine usage by 9-16

Authorizati Authorizati each individual group registered in the
on Set. on authentication server.

Group List Register the groups that are restricted the 9-17
machine usage.

Guest When User Login Administration is enabled, 9-18

Authorizati set the functions that guest users who
on cannot log in to the machine are allowed to
use.

Guest Register guest user information and 9-19

Property functions that are restricted.

Obtain NW User Property Set the required information to obtain the 9-20
network user property from the LDAP server.

xxxii
> Menu Map

System Menu Settings Description Reference

Page
User Login/ Job Job Accounting Enable job accounting. 9-28
Job Accounting
Accounting Setting Job Accounting Access Set the job accounting access. 9-28

Print Accounting Report The total pages counted of all relevant 9-41
accounts can be printed as an accounting
report.

Total Job Accounting Counting the Number of Pages Printed Total 9-40
Accounting.

Each Job Accounting This counts the number of pages for each 9-40
account and resets the counts by account.

Accounting List You can add, change and delete an account. 9-29

Default Apply Limit This specifies how the machine behaves 9-37
Setting when the counter has reached the limit of
restriction.

Copy/ You can select management by totalizing the 9-37

Printer number of sheets used for copying and
Count printing, or management by individual
counts.

Counter When you add a new account, you can 9-37

Limit change the default restrictions on the
number of sheets used.

Count by This counts the number of pages by paper 9-37

Paper Size size.

Unknown User Settings This specifies the behavior for handling the 9-44
jobs sent with unknown or unsent login user
names or User ID.

xxxiii
> Menu Map

Printer
System Menu Settings Description Reference
Page
Printer Emulation Select the emulation for operating this machine by commands 8-29
oriented to other types of printers.

EcoPrint EcoPrint saves toner when printing. 8-29

Override A4/Letter Select whether to treat A4 size and Letter, which are similar in 8-29
size, as the same size when printing.

Duplex Printing Select binding orientation for duplex mode. 8-29

Copies Set the default number of copies, from 1 to 999. 8-29

Print Orientation Set the default orientation, [Portrait] or [Landscape]. 8-29

Wide A4 Turn this to on to increase the maximum number of characters 8-29

that can be printed in a line for an A4 page (80 characters at
10 pitch) and Letter size page (80 characters at 10 pitch).

Form Feed Timeout When the preset timeout passes, the machine automatically 8-29
prints paper. You can specify the timeout time.

LF Action Set the line feed action when the machine receives the line 8-29
feed code (character code 0AH).

CR Action Set the character return action when the machine receives the 8-29
character return code (character code 0DH).

Job name Set whether the job name set in the printer driver is displayed. 8-30

User Name Set whether the user name set in the printer driver is 8-30
displayed.

MP Tray Priority If paper is set in the MP Tray then it is possible for priority to 8-30
be given to that MP tray in the paper feed.

Paper Feed Mode While printing from the computer, select how to feed paper 8-30
when the paper source and type are specified.

Auto Cassette Change Select the following actions when the paper runs out in the 8-30
paper source while printing.

Resolution Set the resolution used for printing. 8-30

KIR Select the default KIR (smoothing) setting. 8-31

Printing Job Terminator Job terminator conditions can be specified in cases where 8-31
print jobs are not processed to the end due to the usage
environment or some other reason.

xxxiv
> Menu Map

System/Network
System Menu Settings Description Reference
Page
System/ Network Host Name Check the host name of the machine. 8-32
Network
Wi-Fi Direct Settings Select whether to use Wi-Fi Direct. 8-32

Wi-Fi Settings Select whether to use Wi-Fi Settings. 8-33

Wired TCP/IP Select whether to use TCP/IP Protocol. 8-37

Network Setting
Settings
LAN Specify the settings for the LAN interface to 8-38
Interface be used.

Bonjour Protocol Select whether to use Bonjour. 8-39

Settings

Available Select whether or not Wi-Fi Direct is 8-39

Network enabled.
(Wi-F
iDirect)

Available Select whether or not Wi-Fi is enabled. 8-39

Network
(Wi-Fi)

Available Select whether or not Wired Network is 8-39

Network enabled.
(Wired
Network)

IPSec Select whether to use IPSec. 8-39

Protocol NetBEUI Selects whether to receive documents using 8-40

Settings NetBEUI.*1

LPD Selects whether to receive documents using 8-40

LPD.*1

SMTP (E- Select whether to send E-mail using SMTP. 8-40

mail TX)

POP3 (E- Select whether to receive E-mail using 8-40

mail RX) POP3.

FTP Client Select whether to send documents using 8-40

(Transmissi FTP.
on)

FTP Server Select whether to receive documents using 8-40

(Reception) FTP.*1

SMB Client Select whether to send documents using 8-40

(Transmissi SMB.
on)

WSD Scan Select whether to use WSD Scan.*1 8-41

WSD Print Set whether to use our proprietary web 8-41

services. *1

xxxv
> Menu Map

System Menu Settings Description Reference

Page
System/ Network Protocol DSM Scan Select whether to use DSM scan. 8-41
Network Settings
LDAP Select whether to use LDAP. 8-41

SNMP Select whether to communicate using 8-41

SNMP.*1

SNMPv3 Select whether to communicate using 8-41

SNMPv3.*1

HTTP Select whether to communicate using 8-42

HTTP.*1

HTTPS Select whether to communicate using 8-42

HTTPS.*1*2

IPP Selects whether to receive documents using 8-42

IPP. *1

IPP over Specifies whether to use IPP to receive 8-43

SSL documents secured by SSL.*1*2

RAWPort Selects whether to receive documents using 8-43

RAWPort.*1

ThinPrint Select whether to use ThinPrint. 8-44

Enhanced Set whether to use our proprietary web 8-45

WSD services.*1

Enhanced Set whether to use our proprietary web 8-45

WSD over services over SSL.*1*2
SSL

eSCL Selects whether to receive scanned 8-45

documents using eSCL.*1

eSCL over Selects whether to receive scanned 8-46

SSL documents using eSCL over SSL.
*1*2

Security SSL Select whether to use SSL for 8-46

Settings communication.*3

IPP Select the IPP security level. This setup is 8-46

Security available when SSL is [On].*3

HTTP Select the HTTP security level. This setup is 8-46

Security available when SSL is [On].*3

SMTP Select the communication protocol in 8-46

Security accordance with the types of security
supported by the SMTP server.

POP3 Select the communication protocol in 8-46

Security accordance with the types of security
(User 1-3) supported by the POP3 server.

Ping Checks if communication with the 8-46

destination by entering the host name or IP
address of the destination is possible.

xxxvi
> Menu Map

System Menu Settings Description Reference

Page
System/ Network Restart Network Restarts the network. 8-47
Network
Proxy Set the proxy for connection to the Internet 8-47
from an application.

Optional Network Configure settings for the Optional Network. 8-47

Wireless Network Configure settings for the Wireless Network 8-49

Settings.

Primary Network (Client) This selects the network interface to be used 8-50
when this machine is connected with a
sending device operating as a client or with
an external Address Book.

Interface USB Host This locks and protects the USB port (USB 8-50
Block host).
Setting*3
USB Device This locks and protects the USB interface 8-50
connector (USB Device).

USB Storage This locks and protects the USB memory 8-50
slot.

Option Interface (Slot 1, 2) This locks and protects the optional interface 8-50
slots.

Bluetooth Settings Set the Bluetooth keyboard. 8-51

Security Level Specify the security level. 8-51

Restart Restart the CPU without turning the power 8-51

switch off.

RAM Disk Settings Create a RAM disk and set its capacity. 8-52

Data SSD Initialization This initializes data stored on an optional 8-53

Security SSD.

Data Sanitization Return the following information registered in 8-53

the machine to the factory defaults.

Optional Function You can use the optional applications 8-54

installed on this machine.

Remote Services Settings Select whether to use Remote Services 8-54

Settings.

FAX FAX Server Select whether to use FAX Server. 8-55

Server
Address Setting This specifies a prefix, suffix, and domain to 8-55
Settings
be attached to a destination.

File Format Configure file default settings. 8-55

Address Book Defaults This specifies the External Address Book to 8-55
be used.

NFC Configure NFC settings. 8-55

*1 The setting will be changed after restarting the device or network.

*2 Use Security Settings to select [On] for [Restart Network].
*3 After changing the setting, restart the network or turn the machine OFF and then ON.
Changing Device Information (2-44)
[TCP/IP Setting] (8-37)

xxxvii
> Menu Map

Date/Timer/Energy Saver
System Menu Settings Description Reference
Page
Date/ Date/Time Set the date and time for the location where you use the 8-56
Timer/ machine.
Energy
Saver Date Format Select the display format of year, month, and date. 8-56

Time Zone Set the time difference from GMT. 8-56

Auto Panel Reset If no jobs are run for a certain period of time, automatically 8-56
reset settings and return to the default setting.

Panel Reset Timer If you select [On] for Auto Panel Reset, it may take some time 8-56
after the operation is complete before reset is complete.

Low Power Timer Set amount of time before entering the Low Power mode. 8-56

Sleep Rules Select whether to use the Sleep mode for the following 8-56
functions individually.

Sleep Timer Set amount of time before entering Sleep. 8-57

Energy Saver Recovery Select the method of recovery from energy saver. 8-57
Level

Auto Error Clear In the Auto Error Clear mode, automatically clear the error 8-57
after a set amount of time elapses.

Error Clear Timer If you select [On] for Auto Error Clear, set the amount of time 8-57
to wait before automatically clearing errors.

Interrupt Clear Timer Set the period after which the machine reverts to Normal 8-57
mode when it has been set to Interrupt Copy mode and then
left unused.

Unusable Time This sets a time period during which the machine will prohibit FAX
management of received faxes. Operation
Guide

Ping Timeout Set the time until timeout occurs when [Ping] is executed in 8-58
"System/Network".

xxxviii
> Menu Map

Adjustment/Maintenance
System Menu Settings Description Reference
Page
Adjustment/ Density Copy Adjust copy density. 8-59
Maintenance Adjustment
Send/Box Adjust scan density when sending or storing the data in 8-59
Document Box.

FAX This makes overall scan density darker or lighter when FAX
sending a fax. Operation
Guide

Sharpness Copy This makes overall image outlines and/or text and fine lines 8-59
Adjustment stronger or weaker.

Send/Box Adjust sharpness of the text/fine line when sending the 8-59
Name scanned images to the specified destination or storing
them in the Document Box.

Contrast Copy Increases or decreases the overall contrast of copies. 8-59

Send Box Increases or decreases the overall contrast when 8-59

documents are sent or saved in a document box.

Backgroun Copy (Auto) Darkens or lightens overall background density adjustment 8-59
d Density during copying.
Adj.
Send/Box Darkens or lightens overall background density when 8-59
(Auto) sending images or storing them in the Document Box.

Toner Save Copy Select the default Toner Save Level (EcoPrint) for copying. 8-59
Level
(EcoPrint) Printer Select the default Toner Save Level (EcoPrint) for printing. 8-59

Print Density This makes overall print density darker or lighter. 8-59

Auto Color Correction This setting allows you to adjust the detection level used by 8-59
the machine to determine whether the original is color or
black and white in Auto Color Selection Mode.

Correcting Black Lines Correct fine lines (streaks caused by contamination), which 8-60
may appear on the image, when the document processor
is used.

Display Brightness Set the brightness of the touch panel. 8-60

Tone Curve Adjustment Perform this function to ensure consistency with the 8-60
original tone.

Drum Refresh Remove image blur and white dots from the printout. 11-25

Auto Drum Refresh This specifies the Auto Drum Refresh execution time. 11-26

xxxix
> Overview

Overview
This machine provides standard copy and print functions, and a scanned image can be sent to an E-mail recipient as an
attachment or to a computer on the same network. On products with a FAX function, it is also possible to use the fax
function.
.

Input Data Security

Original Electronic data USB memory Fax data You can apply the various
machine securitylevels to
your specific needs.

Application
You can expand the
machine functions
Operations from your PC
according to your needs.

Document Box functions

This function serves a variety of purposes,

Command Center RX
including saving data in the machine and on a
You can check the status and change
USB memory stick.
the settings of the machine from a
Web browser on your computer.

Output Data

Copy functions Printer functions Send functions USB memory Fax functions

NOTE
• For each of the functions, refer to the following:
Security: Strengthen security (xliii)
Application: Application (2-54)
Command Center RX: Command Center RX (2-42): Command Center RX User Guide
Document Box Function: Using Document Boxes (3-50)
Copy Function: Copying (5-12)
Printer Function: Printing from PC (4-6)
Transmission Function: Frequently-Used Sending Method (5-14)
USB Memory: Saving Documents to USB Memory (Scan to USB) (5-47)
FAX function: FAX Operation Guide
• Please read this information before using your machine.
Safety Precautions (1-1)
• To prepare the device for use, including setting up cable connections and installing software, refer to
the following.
Installing and Setting up the Machine (2-1)
• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the
following.
Preparation before Use (3-1)

xl
> Machine Features

Machine Features
The machine is equipped with many useful functions.

Advanced Function Settings (6-1)

Here are some examples.
Optimize your office workflow
Access to frequently used functions Interrupt other running jobs and Scan originals of different sizes at a
with just one touch (Favorites) execute your copy job immediately time (Mixed Size Originals)
Inter (Interrupt Copy)

You can preset frequently used functions. It is useful when preparing conference
Once you register frequently used You can interrupt other running jobs and materials.
settings as favorite, you can call up the execute your copy job immediately. You can set the different sized originals at
settings easily. Using this favorite brings When other users are copying a large one time so you don't need to reset the
the same results even if operated by number of sheets, this function allows you originals regardless of size.
another person. to interrupt those jobs and make your [Mixed Size Originals] (6-7)
Recalling Frequently Used Functions copies immediately. When the interruption
(Favorites) (3-43) copy ends, the machine resumes the
paused print jobs.
Interrupt Copy (5-13)

Optimize your office workflow

Scan a large number of originals in Send one time with multiple sending Save frequently used documents in
separate batches and produce as one options (Multi Sending) the machine (Document Box)
job (Continuous Scan)

1 11 21 1

1 to 10 11 to 20 21 to 30 1 to 30

You can send a same document to the You can save the frequently used
It is useful when preparing many-page multiple destinations using a different document in the machine and print it
handouts. method. when needed.
When a large number of originals cannot You can specify multiple destinations of Using Document Boxes (3-50)
be placed in the document processor at different send methods such as E-mail,
one time, the originals can be scanned in SMB, and Fax.
separate batches and then copied or sent You can reduce your workflow by sending
as one job. a job at once.
[Continuous Scan] (6-32) Sending to Different Types of
Destinations (Multi Sending) (5-23)

xli
> Machine Features

Save energy and cost

Save energy as needed Reduce paper use Skip blank pages when printing
(Energy Saver function) (Paper Saving Printing) (Skip Blank Page)

Off

The machine has an Energy Saver You can print originals on both sides of When there are blank pages in a scanned
function that automatically puts it into a the paper. You can also print multiple document, this function skips the blank
Sleep Mode. originals onto one sheet. pages and prints only pages that are not
Energy Saver function (2-22) [Combine] (6-26) blank.
[Duplex] (6-29) [Skip Blank Page] (6-37)

Create attractive documents

Prevent image bleed-through
(Prevent Bleed-through)

Hides back side image bleed-through

when scanning a thin paper original.
[Prevent Bleed-through] (6-23)

xlii
> Machine Features

Strengthen security
Password-protect a PDF file Protection of Data in the SSD Prevent loss of finished documents
(PDF Encryption Functions) (Encryption / Overwrite) (Private Print)

Use the PDF format's password security You can overwrite the unnecessary data Temporarily saving print jobs in the main
options to restrict document viewing, that remains on the SSD automatically. unit document box and outputting them
printing and editing. To prevent an external leakage, the when in front of the device can prevent
PDF Encryption Functions (6-41) machine is able to encrypt data before documents from being taken by others.
writing it to the SSD. Printing Documents from Private Print
[Data Security] (8-53) Box (5-40)

Strengthen security
Log in by ID card Strengthen security (Settings for
(Card Authentication) Administrator)

OK !

You can log in simply by touching an ID Various functions are available for
card. You don't need to enter your user administrators to strengthen security.
name and password.
Strengthening the Security by the
Card Authentication Kit(B) <Card Administrator (2-41)
Authentication Kit> (12-3)

xliii
> Machine Features

Use functions more efficiently

Expand functions as necessary Install the machine without concerning Use USB memory
(Applications) the network cables (Wireless Network)

It is useful when you need to print

The functionality of the machine can be If there is a wireless LAN environment, it documents outside your office or you
expanded by installing applications. is possible to install the unit without cannot print documents from your PC.
Applications that help you perform your worrying about the network wiring. You can print the document from the USB
daily more efficiently such as a scan Wireless Network Settings (2-15) memory by plugging it directly into the
feature and an authentication feature are Setting Wi-Fi Direct (2-19) machine.
available. Original scanned at the machine can be
Setting NFC (2-20)
Installing Applications (2-54) saved in the USB memory also.
Printing from Removable USB Memory
(5-49)

Use functions more efficiently

Specify image file format (File Format) Scan the long originals (Long Original) Perform remote operationCommand
Center RX)

You can select the various file formats You can scan the long originals such as
when sending/storing images. Contract and Data log. You can access to the machine remotely
[File Format] (6-40) [Long Original] (6-50) to print, send or download data.
Administrators can configure the machine
behavior or management settings.
Command Center RX (2-42)

xliv
> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

Color mode Description Reference image Reference
page
Before After
Auto Color Automatically recognizes whether a 6-19
document being scanned is color or black
& white.

Full Color Scans a document in full color. 6-19

Grayscale Scans a document in grayscale. 6-19

Black & White Scans a document in black & white. 6-19

For details on modes that can be selected when sending/storing, refer to the information below.

[Color Selection] (6-19)

xlv
> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.
I want to... Sample image Function Reference
page
Before After
Adjust the color precisely

Adjust the density. Density 6-16

Adjust the image quality precisely

Emphasize or blur the image Sharpness 6-20

outline.
Example: Emphasize the image
outlines

Adjust the difference between Contrast 6-21

dark and light parts of the image.

Darken or lighten the background Background Density 6-22

(the area with no texts or images) Adj.
of a document.
Example:Lightening the
background

Prevent bleed-through in 2-sided Prevent Bleed-thru 6-23

originals.

Adjust the scanned image

Decrease the file size and File Format 6-40

produce the characters clearly. [High Comp. PDF]

xlvi
> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.
The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.

Printed guides
Start using the Quick Guide
machine quickly Explains how to use basic functions of the machine, how to use convenient features, how
to perform routine maintenance, and what to do when problems occur.

For safe use of the Safety Guide

machine Provides safety and cautionary information for installation environment and use of the
machine. Be sure to read this guide before using the machine.

Safety Guide (ECOSYS M4125idn/ECOSYS M4132idn)

Indicates the space required for machine installation, and describes the cautionary labels
and other safety information. Be sure to read this guide before using the machine.

Guides (PDF) on the DVD (Product Library)

Use the machine Machine’s Operation Guide (this Guide)*1
thoughtfully Explains how to load paper and perform copy, print and scan operations, and indicates default
settings and other information.

Use the fax functions FAX Operation Guide *1

Explains how to use the fax function.

Use the ID card Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Strengthen security Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt
data.

Easily register Command Center RX User Guide

machine information Explains how to access the machine from a Web browser on your computer to check and change
and configure settings.
settings

Print data from a Printer Driver User Guide

computer Explains how to install the printer driver and use the printer function.

Directly print a PDF KYOCERA Net Direct Print Operation Guide

file Explains how to print PDF files without launching Adobe Acrobat or Reader.

Monitor the machine KYOCERA Net Viewer User Guide

and printers on the Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.
network

xlvii
> Guides Provided with the Machine

Scan images and File Management Utility User Guide

save with information Explains how to use File Management Utility to set various parameters and send and save
scanned documents.

Adjust the print or PRESCRIBE Commands Command Reference

scan position Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of emulation.
Install the following versions of Adobe Reader to view the manuals on the DVD.
Version 8.0 or later

xlviii
> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide
This Operation Guide contains the following chapters.
Chapter Description
1 Safety Precautions Provides precautions regarding use of the machine and trademark information.

2 Installing and Setting up the This chapter provides information for the administrator of this machine, such as
Machine part names, cable connection, and software installation.

3 Preparation before Use Explains preparations and settings that are required in order to use the machine,
such as how to use the operation panel, how to log in and log out, how to load
paper, how to create an address book, etc.

4 Operation on PC Explains functions that are available when the machine is used as a printer.

5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals,
making copies, sending documents, and using document boxes.

6 Advanced Function Settings Explains convenient functions that are available on the machine.

7 Managing Jobs, Consumables, Explains how to check the status of a job and the job history, and how to cancel
and Devices jobs being printed or waiting to print. Also explains how to check paper and toner
levels, how to check the device status, and how to cancel fax transmission.

8 System Menu Explains System Menu and how it relates to the operation of the machine.

9 User Authentication and Explains user login and job accounting.

Accounting (User Login, Job
Accounting)

10 Maintenance Explains daily maintenance procedures, and how to replace and replenish
consumables.

11 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or
other problem occurs.

12 Appendix Provides information on media types and paper sizes, and gives a glossary of
terms. Explains how to enter characters, and lists the specifications of the
machine.

xlix
> About the Operation Guide (this Guide)

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

Click an item in the Table of Click to move from the current page to the previously
Contents to jump to the displayed page. This is convenient when you want to return
corresponding page. to the page from which you jumped to the current page.

IMPORTANT
Indicates operational
requirements and restrictions
to operate the machine
correctly, and avoid damage
to the machine or property.

NOTE
Indicates supplemental
explanations and reference
information for operations.
Refer to
Click the underlined text to
jump to the corresponding
page.

CAUTION
Indicates that personal injury
or mechanical damage may
result from insufficient
attention to or incorrect
compliance with the related
points.

NOTE

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do
not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.
Convention Description
[Word] Indicates keys and buttons.

"Regular" Indicates a message or setting.

l
> About the Operation Guide (this Guide)

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Actual procedure Procedure indicated in this guide
Press the [System Menu/Counter] key [System Menu/Counter] key > [Common Settings] > [Sound]

Select [ ]

Select [Common Settings]

Select [Sound]

Size and Orientation of Originals and Paper

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To
distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In
addition, the following icons are used to indicate original and paper placement orientations on the touch panel.
Orientation Setting Position Icons on the touch Indicated size in this
(X=Length, Y=Width) panel Guide*¹

Vertical Original A4, B5, Letter

Paper

Horizontal Original A4-R, B5-R, Letter-R

Paper

*1 Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to the following:
Machine (12-21)

li
Safety Precautions >

1 Safety Precautions
This chapter explains the following topics:
Safety Conventions in This Guide ...................................................................................................................... 1-2
Environment ....................................................................................................................................................... 1-3
Precautions for Use ........................................................................................................................................... 1-4
Laser Safety (Europe) ........................................................................................................................................ 1-5
SAFETY OF LASER BEAM (USA) .................................................................................................................... 1-6
Safety Instructions Regarding the Disconnection of Power ............................................................................... 1-7
Compliance and Conformity ............................................................................................................................... 1-8
Other precautions (for users in California, the United States) ............................................................................ 1-8
Warranty (the United States and Canada) ......................................................................................................... 1-9
Legal Restriction on Copying/Scanning ........................................................................................................... 1-10
EN ISO 7779 ..................................................................................................................................................... 1-11
EK1-ITB 2000 ................................................................................................................................................... 1-11
Legal Information .............................................................................................................................................. 1-11
Energy Saving Control Function ...................................................................................................................... 1-17
Automatic 2-Sided Print Function .................................................................................................................... 1-18
Resource Saving - Paper ................................................................................................................................. 1-19
Environmental benefits of "Power Management" ............................................................................................. 1-20
Energy Star (ENERGY STAR®) Program ........................................................................................................ 1-21
Wireless Connection (Mexico only) .................................................................................................................. 1-22
Security Precautions when Using Wireless LAN (If equipped) ........................................................................ 1-23
Limited Use of This Product (If equipped) ........................................................................................................ 1-24

1-1
Safety Precautions > Safety Conventions in This Guide

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their
meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect
compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or
incorrect compliance with the related points.

Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]

... [Disassembly prohibited]

The symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).

Note
An original which resembles a bank note closely may not be copied properly in some rare cases because this machine
is equipped with a counterfeiting prevention function.

1-2
Safety Precautions > Environment

Environment
The service environmental conditions are as follows:
Temperatu 10 to 32.5 °C
re

Humidity 10 to 80%

Avoid the following locations when selecting a site for the machine.
• Avoid locations near a window or with exposure to direct sunlight.
• Avoid locations with vibrations.
• Avoid locations with drastic temperature fluctuations.
• Avoid locations with direct exposure to hot or cold air.
• Avoid poorly ventilated locations.
If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.
During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that
the room be properly ventilated.

1-3
Safety Precautions > Precautions for Use

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.
Keep parts which contain toner out of the reach of children.
If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes
and skin.
• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If
coughing develops, contact a physician.
• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of
your stomach. If necessary, contact a physician.
• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.
• If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy parts which contain toner.

Other precautions
Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner
container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Store the machine while avoiding exposure to direct sunlight.
Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature
and humidity.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose
(MP) Tray, return it to its original package and reseal it.

1-4
Safety Precautions > Laser Safety (Europe)

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is
hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no
radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC/EN 60825-1:2014.
Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.
Regarding CLASS 1 laser products, information is provided on the rating label.

1-5
Safety Precautions > SAFETY OF LASER BEAM (USA)

SAFETY OF LASER BEAM (USA)

1. Safety of laser beam
This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards
established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is
safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and
sealed within the external covers, never permits the laser beam to escape.

2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health
(CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without
certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates
compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this
machine, the label is on the right.

ECOSYS xxxxxxxx

3. Maintenance
For safety of the service personnel, follow the maintenance instructions in the other section of this manual.

4. Safety switch
The power to the laser unit is cut off when the front cover is opened.

1-6
Safety Precautions > Safety Instructions Regarding the Disconnection of Power

Safety Instructions Regarding the Disconnection

of Power
Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and
are not suitable for isolating the equipment from the power source.
Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs
sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension.

1-7
Safety Precautions > Compliance and Conformity

Compliance and Conformity

Hereby, KYOCERA Document Solutions Inc. declares that the radio equipment type ECOSYS M4125idn and ECOSYS
M4132idn are in compliance with Directive 2014/53/EU.
The full text of the EU declaration of conformity is available at the following internet address:
https://www.kyoceradocumentsolutions.eu/index/service/dlc.html

Module name Software Ver. Frequency band in Maximum radio-frequency power

which the radio transmitted in the frequency band in which
equipment operates: the radio equipment operates:

IB-51(option) 2.2.6 2.4GHz 100mW

IB-36(option) 2014.12 2.4GHz 100mW

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of
the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference
will not occur in a particular installation. If this equipment does cause harmful interference to radio or television
reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
• The use of a non-shielded interface cable with the referenced device is prohibited.
CAUTION - The changes or modifications not expressly approved by the party responsible for compliance could void the
user's authority to operate the equipment.
This device complies with Part 15 of FCC Rules.
Operation is subject to the following two conditions; (1) this device may not cause harmful interference, and (2) this
device must accept any interference received, including interference that may cause undesired operation.
This device complies with Industry Canada licence-exempt RSS standard(s). Operation is subject to the following two
conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including
interference that may cause undesired operation of the device.
The antenna(s) used for this transmitter must be installed to provide a separation distance of at least 20 cm from all
persons and must not be co-located or operating in conjunction with any other transmitter.
1059B-2R6A0881 is the module's certification number.
The above statements are valid only in the United States of America and Canada.
NOTE - Use shielded interface cables.

Other precautions (for users in California, the

United States)
Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.

1-8
Safety Precautions > Warranty (the United States and Canada)

Warranty (the United States and Canada)

ECOSYS M4132idn/ECOSYS M4125idn
MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY
KYOCERA Document Solutions America, Inc. and KYOCERA Document Solutions Canada, Ltd.
(both referred to as "KYOCERA") warrant the Customer's new Multifunctional Product (referred to
as "MFP"), and the new accessories installed with the initial installation of the MFP, against any
defects in material and workmanship for a period of one year, or 300,000 copies/prints from date of
installation, whichever first occurs. In the event the MFP or an accessory is found to be defective
within the warranty period, KYOCERA's only obligation and the Customer's exclusive remedy shall
be replacement of any defective parts. KYOCERA shall have no obligation to furnish labor.

This warranty is valid only for the original retail purchaser (referred to as the "Customer") of a new
KYOCERA MFP in the United States of America or Canada, based upon the country of purchase.
In order to obtain performance of this warranty, the Customer must immediately notify the
Authorized KYOCERA Dealer from whom the product was purchased. If the KYOCERA Dealer is
not able to provide service, write to KYOCERA at the address below for the name and address of
the Authorized KYOCERA Dealer in your area, or check KYOCERA's website at
www.kyoceradocumentsolutions.com for KYOCERA Document Solutions America, Inc. or
www.kyoceradocumentsolutions.ca for KYOCERA Document Solutions Canada, Ltd.
This warranty does not cover MFPs or accessories which: (a) have become damaged due to
operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress,
(b) have used parts or supplies which are not genuine KYOCERA brand parts or supplies, (c) have
been installed or serviced by a technician not employed by KYOCERA or an Authorized KYOCERA
Dealer, or (d) have had the serial number modified, altered, or removed.
This warranty gives the Customer specific legal rights. The Customer may also have other rights,
which vary from state to state, or province to province. Neither the seller, nor any other person, is
authorized to extend the time period or expand this warranty on behalf of KYOCERA.
THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS,
EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED
WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE
LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF
THE USE OF, OR INABILITY TO USE, THE MFP.

KYOCERA Document Solutions America, Inc. KYOCERA Document Solutions Canada, Ltd.
225 Sand Road, 6120 Kestrel Rd., Mississauga, ON L5T 1S8,
Fairfield, New Jersey 07004-0008, USA Canada

1-9
Safety Precautions > Legal Restriction on Copying/Scanning

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.
Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do
not knowingly copy/scan the items that are not to be copied/scanned.
• Paper money
• Bank note
• Securities
• Stamp
• Passport
• Certificate
Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

1-10
Safety Precautions > EN ISO 7779

EN ISO 7779
Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder
weniger gemäß EN ISO 7779.

EK1-ITB 2000
Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um
störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld
platziert werden.

Legal Information
Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is
prohibited.

Regarding Trade Names

• PRESCRIBE and ECOSYS are registered trademark of Kyocera Corporation.
• KPDL is a trademark of Kyocera Corporation.
• Microsoft, Windows, Windows Vista, Windows Server and Internet Explorer are registered trademarks or trademarks
of Microsoft Corporation in the U.S.A. and/or other countries.
• PCL is a trademark of Hewlett-Packard Company.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging
Inc.
• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.
• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Typeface Corporation.
• ThinPrint is a trademark of Cortado AG in Germany and other countries.
• UFSTTM MicroType® fonts by Monotype Imaging Inc. are installed in this machine.
• This machine contains the software having modules developed by Independent JPEG Group.
• This product contains NetFront Browser of ACCESS CO., LTD.

• ACCESS, ACCESS logo and NetFront are trademarks or

registered trademarks of ACCESS CO., LTD. in the United
States, Japan and other countries.
• ® 2011 ACCESS CO., LTD. All rights reserved.
• Java is a registered trademark of Oracle and/or its affiliates.
• iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.
• AirPrint and the AirPrint logo are trademarks of Apple Inc.
• iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by
Apple Inc.
• Google and Google Cloud PrintTM are trademarks and/or registered trademarks of Google Inc.

1-11
Safety Precautions > Legal Information

• MopriaTM is registered trademarks of MopriaTM Alliance.

• Wi-Fi and Wi-Fi Direct are trademarks and/or registered trademarks of Wi-Fi Alliance.
All other brands and product names are registered trademarks or trademarks of their respective companies. The
designations TM and ® will not be used in this Operation Guide.

GPL/LGPL
This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html)
software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it
under the terms of GPL/LGPL.

OpenSSL License
Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the following acknowledgment:
This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)”
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived
from this software without prior written permission.
For written permission, please contact openssl-core@openssl.org.
5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names without
prior written permission of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes software
developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE
OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so
as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the
holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed.
If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

1-12
Safety Precautions > Legal Information

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the
package.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:
1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the following acknowledgement:
This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)”
The word ‘cryptographic’ can be left out if the routines from the library being used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must
include an acknowledgement: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e.
this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1. Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as
well as the UFST Software.
2. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and
versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or
personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of
this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the
fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from
Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights
are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.
3. To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary
information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access
to and use of the Software and Typefaces.
4. You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You
agree that any such copy shall contain the same proprietary notices as those appearing on the original.
5. This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License
may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not
remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you
shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as
requested.
6. You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.
7. Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with
Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship.
Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.
The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.
8. Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is
repair or replacement of defective parts, upon their return to Monotype Imaging.

1-13
Safety Precautions > Legal Information

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.
9. Massachusetts U.S.A. law governs this Agreement.
10.You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written
consent of Monotype Imaging.
11. Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data
and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in
FAR 52.227-19 (c)(2).
12.You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and
conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No
change in this Agreement is effective unless written and signed by properly authorized representatives of each party.
By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Knopflerfish License
This product includes software developed by the Knopflerfish Project.
http://www.knopflerfish.org
Copyright 2003-2010 The Knopflerfish Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:
- Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or
promote products derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS “AS IS” AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR
TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

1-14
Safety Precautions > Legal Information

Apache License (Version 2.0)

Apache License
Version 2.0, January 2004
http://www.apache.org/licenses/
TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION
1. Definitions.
“License” shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1
through 9 of this document.
“Licensor” shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.
“Legal Entity” shall mean the union of the acting entity and all other entities that control, are controlled by, or are
under common control with that entity. For the purposes of this definition, “control” means (i) the power, direct or
indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownership of
fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.
“You” (or “Your”) shall mean an individual or Legal Entity exercising permissions granted by this License.
“Source” form shall mean the preferred form for making modifications, including but not limited to software source
code, documentation source, and configuration files.
“Object” form shall mean any form resulting from mechanical transformation or translation of a Source form, including
but not limited to compiled object code, generated documentation, and conversions to other media types.
“Work” shall mean the work of authorship, whether in Source or Object form, made available under the License, as
indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix
below).
“Derivative Works” shall mean any work, whether in Source or Object form, that is based on (or derived from) the
Work and for which the editorial revisions, annotations, elaborations, or other modifications represent, as a whole, an
original work of authorship. For the purposes of this License, Derivative Works shall not include works that remain
separable from, or merely link (or bind by name) to the interfaces of, the Work and Derivative Works thereof.
“Contribution” shall mean any work of authorship, including the original version of the Work and any modifications or
additions to that Work or Derivative Works thereof, that is intentionally submitted to Licensor for inclusion in the Work
by the copyright owner or by an individual or Legal Entity authorized to submit on behalf of the copyright owner. For
the purposes of this definition, “submitted” means any form of electronic, verbal, or written communication sent to the
Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code
control systems, and issue tracking systems that are managed by, or on behalf of, the Licensor for the purpose of
discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise
designated in writing by the copyright owner as “Not a Contribution.”
“Contributor” shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been
received by Licensor and subsequently incorporated within the Work.
2. Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby grants to
You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable copyright license to reproduce,
prepare Derivative Works of, publicly display, publicly perform, sublicense, and distribute the Work and such
Derivative Works in Source or Object form.
3. Grant of Patent License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a
perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable (except as stated in this section) patent
license to make, have made, use, offer to sell, sell, import, and otherwise transfer the Work, where such license
applies only to those patent claims licensable by such Contributor that are necessarily infringed by their
Contribution(s) alone or by combination of their Contribution(s) with the Work to which such Contribution(s) was
submitted. If You institute patent litigation against any entity (including a cross-claim or counterclaim in a lawsuit)
alleging that the Work or a Contribution incorporated within the Work constitutes direct or contributory patent
infringement, then any patent licenses granted to You under this License for that Work shall terminate as of the date
such litigation is filed.
4. Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with
or without modifications, and in Source or Object form, provided that You meet the following conditions:
(a)You must give any other recipients of the Work or Derivative Works a copy of this License; and
(b)You must cause any modified files to carry prominent notices stating that You changed the files; and
(c)You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark,
and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of
the Derivative Works; and

1-15
Safety Precautions > Legal Information

(d)If the Work includes a “NOTICE” text file as part of its distribution, then any Derivative Works that You distribute
must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices
that do not pertain to any part of the Derivative Works, in at least one of the following places: within a NOTICE text
file distributed as part of the Derivative Works; within the Source form or documentation, if provided along with the
Derivative Works; or, within a display generated by the Derivative Works, if and wherever such third-party notices
normally appear. The contents of the NOTICE file are for informational purposes only and do not modify the
License. You may add Your own attribution notices within Derivative Works that You distribute, alongside or as an
addendum to the NOTICE text from the Work, provided that such additional attribution notices cannot be
construed as modifying the License.

You may add Your own copyright statement to Your modifications and may provide additional or different license
terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as
a whole, provided Your use, reproduction, and distribution of the Work otherwise complies with the conditions stated
in this License.
5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for
inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any
additional terms or conditions. Notwithstanding the above, nothing herein shall supersede or modify the terms of any
separate license agreement you may have executed with Licensor regarding such Contributions.
6. Trademarks. This License does not grant permission to use the trade names, trademarks, service marks, or product
names of the Licensor, except as required for reasonable and customary use in describing the origin of the Work and
reproducing the content of the NOTICE file.
7. Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the Work (and
each Contributor provides its Contributions) on an “AS IS” BASIS, WITHOUT WARRANTIES OR CONDITIONS OF
ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NON-
INFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE. You are solely responsible
for determining the appropriateness of using or redistributing the Work and assume any risks associated with Your
exercise of permissions under this License.
8. Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence), contract, or
otherwise, unless required by applicable law (such as deliberate and grossly negligent acts) or agreed to in writing,
shall any Contributor be liable to You for damages, including any direct, indirect, special, incidental, or consequential
damages of any character arising as a result of this License or out of the use or inability to use the Work (including
but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other
commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.
9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose
to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights
consistent with this License. However, in accepting such obligations, You may act only on Your own behalf and on
Your sole responsibility, not on behalf of any other Contributor, and only if You agree to indemnify, defend, and hold
each Contributor harmless for any liability incurred by, or claims asserted against, such Contributor by reason of your
accepting any such warranty or additional liability.
END OF TERMS AND CONDITIONS
APPENDIX: How to apply the Apache License to your work.
To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by
brackets “[]” replaced with your own identifying information. (Don't include the brackets!) The text should be
enclosed in the appropriate comment syntax for the file format. We also recommend that a file or class name and
description of purpose be included on the same “printed page” as the copyright notice for easier identification
within third-party archives.
Copyright [yyyy] [name of copyright owner]
Licensed under the Apache License, Version 2.0 (the “License”); you may not use this file except in compliance with the
License. You may obtain a copy of the License at
http://www.apache.org/licenses/LICENSE-2.0
Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an “AS
IS” BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for
the specific language governing permissions and limitations under the License.

1-16
Safety Precautions > Energy Saving Control Function

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of
time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state
but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of
time.

Low Power Mode (2-22)

Sleep (2-23)

1-17
Safety Precautions > Automatic 2-Sided Print Function

Automatic 2-Sided Print Function

This device includes 2-sided printing as a standard function. For example, by printing two 1-sided originals onto a single
sheet of paper as a 2-sided print, it is possible to lower the amount of paper used.

[Duplex] (6-29)
Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex
mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that
machines capable of duplex printing be set to use duplex mode by default.

1-18
Safety Precautions > Resource Saving - Paper

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper
certified under environmental stewardship initiatives or carrying recognized ecolabels, which meet EN 12281:2002* or
an equivalent quality standard, be used.

This machine also supports printing on 64 g/m2 paper. Using such paper containing less raw materials can lead to
further saving of forest resources.
EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"
Consult your dealer or service representative for recommended paper types.

1-19
Safety Precautions > Environmental benefits of "Power Management"

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that
automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the
machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in
energy consumption is possible. It is recommended that the machine be used with the activation time for energy-saving
mode set to the default setting.

1-20
Safety Precautions > Energy Star (ENERGY STAR®) Program

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this
product is compliant with the standards laid out in the International Energy Star Program.

1-21
Safety Precautions > Wireless Connection (Mexico only)

Wireless Connection (Mexico only)

The operation of this equipment is subject to the following two conditions:
(1) it is possible that this equipment or device may not cause harmful interference, and (2) this equipment or device must
accept any interference, including interference that may cause undesired operation.

1-22
Safety Precautions > Security Precautions when Using Wireless LAN (If equipped)

Security Precautions when Using Wireless LAN (If

equipped)
Wireless LAN allows information to be exchanged between wireless access points instead of using a network cable,
which offers the advantage that a WLAN connection can be established freely within an area in which radio waves can
be transmitted.
On the other hand, the following problems may occur if security settings are not configured, because radio waves can
pass through obstacles (including walls) and reach everywhere within a certain area.

Secretly Viewing Communication Contents

A third person with malicious objectives may intentionally monitor radio waves and gain unauthorized access to the
following communication contents.
• Personal information including ID, passwords, and credit card numbers
• Contents of email messages

Illegal Intrusion
A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the
following illegal actions.
• Extracting personal and confidential information (information leak)
• Entering into communication while impersonating a specific person and distributing unauthorized information
(spoofing)
• Modifying and retransmitting intercepted communications (falsification)
• Transmitting computer viruses and destroying data and systems (destruction)
Wireless LAN cards and wireless access points contain built-in security mechanisms to address these problems and to
reduce the possibility of these problems occurring by configuring the security settings of wireless LAN products when
the product is used.
We recommend that customers take responsibility and use their judgment when configuring the security settings and
that they ensure that they fully understand the problems that can occur when the product is used without configuring the
security settings.

1-23
Safety Precautions > Limited Use of This Product (If equipped)

Limited Use of This Product (If equipped)

• Radio waves transmitted from this product may affect medical equipment. When using this product in a medical
institution or in the vicinity of medical instruments, either use this product according to the instructions and
precautions provided by the administrator of the institution or those provided on the medical instruments.
• Radio waves transmitted from this product may affect automatic control equipment including automatic doors and fire
alarms. When using this product in the vicinity of the automatic control equipment, use this product according to the
instructions and precautions provided on the automatic control equipment.
• If this product is used in devices that are directly related to service including airplanes, trains, ships, and automobiles
or this product is used in applications requiring high reliability and safety to function and in devices requiring accuracy
including those used in disaster prevention and crime prevention and those used for various safety purposes, please
use this product after considering the safety design of the entire system including adoption of a failsafe design and
redundancy design for reliability and safety maintenance of the entire system. This product is not intended for use in
applications requiring high reliability and safety including aerospace instruments, trunk communication equipment,
nuclear power control equipment, and medical equipment; hence, the decision as to whether to use this product in
these applications needs to be fully considered and determined.

1-24
Installing and Setting up the Machine >

2 Installing and Setting up

the Machine
This chapter explains the following topics:
Part Names (Machine Exterior) .......................................................................................................................... 2-3
Part Names (Connectors/Interior) ...................................................................................................................... 2-5
Part Names (With Optional Equipments Attached) ............................................................................................ 2-6
Connecting the Machine and Other Devices ..................................................................................................... 2-7
Connecting cable ............................................................................................................................................... 2-9
Connecting LAN Cable ............................................................................................................................ 2-9
Connecting USB Cable ............................................................................................................................ 2-9
Connecting the Power Cable ................................................................................................................... 2-9
Power On/Off ................................................................................................................................................... 2-10
Power On ............................................................................................................................................... 2-10
Power Off ............................................................................................................................................... 2-10
Default Settings of the Machine ........................................................................................................................ 2-11
Setting Date and Time ..................................................................................................................................... 2-12
Network settings .............................................................................................................................................. 2-13
Configuring the Wired Network .............................................................................................................. 2-13
Wireless Network Settings ..................................................................................................................... 2-15
Setting Wi-Fi Direct ................................................................................................................................ 2-19
Setting NFC ........................................................................................................................................... 2-20
Energy Saver function ...................................................................................................................................... 2-22
Low Power Mode ................................................................................................................................... 2-22
Energy Saver Recovery Level ............................................................................................................... 2-22
Sleep ...................................................................................................................................................... 2-23
Auto Sleep ............................................................................................................................................. 2-23
Sleep Rules (models for Europe) ........................................................................................................... 2-24
Sleep Level (Energy Saver) (models except for Europe) ...................................................................... 2-24
Quick Setup Wizard ......................................................................................................................................... 2-25
Installing Software ............................................................................................................................................ 2-27
Software on DVD (Windows) ................................................................................................................. 2-27
Installing Software in Windows .............................................................................................................. 2-28
Uninstalling the Software ....................................................................................................................... 2-33
Installing Software on a Mac Computer ................................................................................................. 2-34
Setting TWAIN Driver ............................................................................................................................. 2-37
Setting WIA Driver ................................................................................................................................. 2-39
Installing the WSD Driver ....................................................................................................................... 2-40
Strengthening the Security by the Administrator .............................................................................................. 2-41
Command Center RX ....................................................................................................................................... 2-42
Accessing Command Center RX ........................................................................................................... 2-42
Changing Security Settings ................................................................................................................... 2-43
Changing Device Information ................................................................................................................ 2-44
Setting SMTP and E-mail ...................................................................................................................... 2-45
Migrating the Address Book ............................................................................................................................. 2-49
Backing Up Address Book Data to PC ................................................................................................... 2-49
Writing Address Book Data to the Machine ........................................................................................... 2-51
Application ....................................................................................................................................................... 2-54
Installing Applications ............................................................................................................................ 2-54

2-1
Installing and Setting up the Machine >

Uninstalling Applications ........................................................................................................................ 2-55

2-2
Installing and Setting up the Machine > Part Names (Machine Exterior)

Part Names (Machine Exterior)

1

3
4
5
2
6
11 14
7
12
8
10
9 13

1 Original Feeder
2 Platen
3 Original Size Indicator Plates
4 Optical Lock Cover
5 Slit Glass
6 Operation panel
7 Inner Tray
8 Front Cover
9 Cassette 1
10 Power switch
11 USB Memory Slot (A1)
12 Right Cover 1
13 Handles
14 Job Separator Tray

2-3
Installing and Setting up the Machine > Part Names (Machine Exterior)

15 16
17

18

19 20
15 Original width guides
16 Original table
17 Cleaning Cloth Compartment
18 Toner Container
19 Toner Container
20 Waste Toner Box

21 24

23

22

21 Paper Width Guide

22 Paper Length Guide
23 Multi Purpose Tray
24 Paper Guide

2-4
Installing and Setting up the Machine > Part Names (Connectors/Interior)

Part Names (Connectors/Interior)

1
2

1 USB Interface Connector (B1)

2 Network Interface Connector
3 Option Interface Slot 2
4 Option Interface Slot 1
5 Cassette Heater switch

2-5
Installing and Setting up the Machine > Part Names (With Optional Equipments Attached)

Part Names (With Optional Equipments Attached)

1 2 3

4
5

8 7 7

1 Support Tray
2 Finisher Tray
3 Top cover
4 Staple Cover
5 Staple Cartridge Holder
6 Bridge Unit Cover
7 Cassette 2
8 Cassette 3

2-6
Installing and Setting up the Machine > Connecting the Machine and Other Devices

Connecting the Machine and Other Devices

Prepare the cables necessary to suit the environment and purpose of the machine use.

When Connecting the Machine to the PC via USB

USB

When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct
㻺㼑㼠㼣㼛㼞㼗㻌㼏㼍㼎㼘㼑
㼏㼛㼚㼚㼑㼏㼠㼕㼛㼚

㼃㼕㻙㻲㼕
㻺㼑㼠㼣㼛㼞㼗 㼏㼛㼚㼚㼑㼏㼠㼕㼛㼚

㼃㼕㻙㻲㼕㻌㼍㼏㼏㼑㼟㼟㻌㼜㼛㼕㼚㼠

㼃㼕㻙㻲㼕㻌㻰㼕㼞㼑㼏㼠
㼏㼛㼚㼚㼑㼏㼠㼕㼛㼚
㼀㼍㼎㼘㼑㼠

NOTE
If you are using wireless LAN, refer to the following.
Wireless Network Settings (2-15)

2-7
Installing and Setting up the Machine > Connecting the Machine and Other Devices

Cables that Can Be Used

Connection Environment Function Necessary Cable
Connect a LAN cable to the machine. Printer/Scanner/Network FAX*1 LAN cable (10BASE-T, 100BASE-TX,
1000BASE-T)

Connect a USB cable to the machine. Printer USB 2.0 compatible cable (Hi-Speed USB
compliant, Max. 5.0 m)

*1 Only on products with the fax function installed. For more information on using the Network FAX, refer to the FAX Opera-
tion Guide.

IMPORTANT
Using a cable other than a USB 2.0 compatible cable may cause failure.

2-8
Installing and Setting up the Machine > Connecting cable

Connecting cable
Connecting LAN Cable
1 Connect the cable to the machine.
1 Connect the LAN cable to the network interface connector.

2 Connect the other end of the cable to the hub.

2 Configuring Network Settings

Network settings (2-13)

Connecting USB Cable

1 Connect the cable to the machine.
1 Connect the USB cable to the USB interface connector located on the left side of the body.

2 Connect the other end of the cable to the PC.

Connecting the Power Cable

1 Connect the cable to the machine.
Connect one end of the supplied power cable to the machine and the other end to a power outlet.

IMPORTANT
Only use the power cable that comes with the machine.

2-9
Installing and Setting up the Machine > Power On/Off

Power On/Off
Power On
1 Turn the power switch on.

Power Off
1 Turn the power switch off.

2 Select [Yes] in the confirmation screen.

It takes a few minutes for power off.

CAUTION

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power
switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the
power plug from the outlet as a safety precaution.

IMPORTANT
• If using the products equipped with the fax function, note that turning the machine off at the main
power switch disables fax transmission and reception.
• Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-10
Installing and Setting up the Machine > Default Settings of the Machine

Default Settings of the Machine

Before using this machine, configure such settings as date and time, network configuration, and energy saving functions
as needed. The Machine Setup Wizard is launched when the equipment is turned on for the first time after being
installed. Also, configure the following settings if necessary.

NOTE
The default settings of the machine can be changed in System Menu.
For settings that are configurable from System Menu, refer to the following:
System Menu (8-1)

2-11
Installing and Setting up the Machine > Setting Date and Time

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.
When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of
the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

NOTE
To make changes after this initial configuration, refer to the following:
[Date/Timer/Energy Saver] (8-56)
The correct time can be periodically set by obtaining the time from the network time server.
Command Center RX User Guide

1 Display the screen.

[System Menu / Counter] key > [Date/Timer/Energy Saver]

2 Configure the settings.

Select and set in the order [Time Zone] > [Date/Time] > [Date Format]

Item Description
Time Zone Set the time difference from GMT. Choose the nearest listed location from
the list. If you select a region that utilizes summer time, configure settings
for summer time.

Date/Time Set the date and time for the location where you use the machine. If you
perform Send as E-mail, the date and time set here will be displayed on
the header.
Value: Year (2000 to 2037), Month (1 to 12), Day (1 to 31),
Hour (00 to 23), Minute (00 to 59), Second (00 to 59)

Date Format Select the display format of year, month, and date. The year is displayed
in Western notation.
Value: Month/Day/Year, Day/Month/Year, Year/Month/Day

2-12
Installing and Setting up the Machine > Network settings

Network settings
Configuring the Wired Network
The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4),
TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms.
Set up TCP/IP (IPv4) to connect to the Windows network.
For other network settings, refer to the following.
Configuration Method Description Reference Page
Configuring the Connection Use Quick Setup Wizard when configuring the network in a wizard- Quick Setup Wizard (2-
from the Operation Panel on style screen, without setting individually in System Menu. 25)
This Machine

Configuring Connections on For the equipped network interface, the connection can be set by Command Center RX
the Web Page using Command Center RX. For the optional IB-50, the connection User Guide
can be set by using the dedicated Web page. IB-50 Operation Guide

Setting the Connection by This is the setup tool included in the CD of IB-50. You can use it on IB-50 Operation Guide
Using the Setup Utility of IB- Windows.
50

For other network settings, refer to the following.

[Network] (8-32)

NOTE
If user login administration is enabled, you can only change the settings by logging in with administrator
privileges.
If user login administration is disabled, the user authentication screen appears. Enter a login user name and
password, and select [Login].
The factory default login user name and login password are set as shown below.
Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

NOTE
Ask your network administrator for the IP address in advance, and have it ready when you configure this setting.
The following cases, set the IP address of DNS server on the Command Center RX.
• When using the host name with [DHCP] setting set to [Off]
• When using the DNS server with IP address that is not assigned by DHCP automatically
Setting the IP Address of the DNS Server, refer to the following:
Command Center RX User Guide

1 Display the screen.

[System Menu/Counter] key > [System/Network] > Enter a login user name and password > [Login] > [Network] >
[Wired Network Settings] > [TCP/IP Settings] > [IPv4 Settings]

2-13
Installing and Setting up the Machine > Network settings

2 Configure the settings.

When using DHCP server
[DHCP]: Set to [On].
When setting the static IP address
[DHCP]: Set to [Off].
[IP Address]: Enter the address.
[Subnet Mask]: Enter the subnet mask in decimal representation (0 to 255).
[Default Gateway]: Enter the address.
[Auto-IP]: [Off]

NOTE
When using the Auto-IP, enter "0.0.0.0" in IP Address.

IMPORTANT
After changing the setting, restart the network from System Menu, or turn the machine OFF and then
ON.
[Restart Network] (8-47)

2-14
Installing and Setting up the Machine > Network settings

Wireless Network Settings

When the optional Wireless Network Interface Kit (IB-36 and IB-51) is installed on the machine and the connection
settings are configured, it is possible to print in a wireless network (wireless LAN) environment.
The configuration methods are as follows
Configuration Method Description Reference Page
Configuring the Connection Use Quick Setup Wizard when configuring the network in a wizard- Quick Setup Wizard (2-
from the Operation Panel on style screen, without setting individually in System menu. 25)
This Machine
Use Wi-Fi Settings or Wireless Network to configure the network in [Wi-Fi Settings] (8-33)
details from System menu. [Wireless Network] (8-49)

Setting the Connection by This is the tool included in the Product Library. You can configure the Setting the Connection by
Using the Wi-Fi Setup Tool connection according to the instructions provided by the wizard. Using the Wi-Fi Setup
Tool (2-15)

Configuring Connections on For the IB-36, the connection can be set from the Command Center Command Center RX
the Web Page RX. User Guide

For the IB-51, the connection can be set by using the dedicated web IB-51 Operation Guide
page.

Setting the Connection by This is the setup tool included in the CD of IB-51. You can use it on IB-51 Operation Guide
Using the Setup Utility of IB- both Windows and Mac OS.
51

NOTE
• The Wireless Network Interface Kit (IB-36) is an option for some models and the Wireless Network Interface
Kit (IB-51) is a standard option. Contact your dealer or our sales or service representative for detail.
IB-36 <Wireless Network Interface Kit> (12-3)
IB-51 <Wireless Network Interface Kit> (12-8)
• When you want to switch to the network interface other than Wired (default) after installing an optional
Network Interface Kit (IB-50) and a Wireless Interface Kit (IB-36 or IB-51), select the desired setting on
"Primary Network (Client)".
[Primary Network (Client)] (8-50)

Setting the Connection by Using the Wi-Fi Setup Tool

To send the Wi-Fi settings configured in the Wi-Fi Setup Tool to the machine, connect the computer or handheld device
with the machine locally. The connection methods are wired connection via LAN cable and wireless LAN connection (Wi-
Fi Direct).

NOTE
• To use Wi-Fi Direct, confirm that the Wi-Fi Direct is enabled (Wi-Fi Direct is set to [On]) and Restart Network
from the operation panel, before your computer will be connected to this machine with Wi-Fi Direct.
• To use a wired LAN cable directly connected to the machine, the Auto-IP (Link-local) address will be assigned
to the machine and the computer. This machine applies Auto-IP as the default settings.
• Configure the settings on the operation panel if your computer supports WPS.
[Wi-Fi Settings] (8-33)
[Wireless Network] (8-49)

2-15
Installing and Setting up the Machine > Network settings

Wired Connection by Using LAN Cable

1 Connect the machine with a computer.

1 Connect the machine with a computer via LAN cable when the machine is powered on.

2 Turn on the computer.

IP address (link local address) of the machine and computer is generated automatically.

2 Insert the DVD.

NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].
• If the auto run screen is displayed, click [Run setup.exe].
• If the user account management window appears, click [Yes (Allow)].

3 Display the screen.

1 Click [View License Agreement] and read the
License Agreement.

2 Click [Accept].

1 2

4 Select [Maintenance].

5 [Wi-Fi Setup Tool] > [OK]

2-16
Installing and Setting up the Machine > Network settings

6 Configure the settings.

1 [Do not use automatic configuration] > [Next] > [Next]

2 [Use LAN cable] > [Next] > [Next]

3 [Easy setup] > [Next]

The machine is detected.

NOTE
• Only one machine can be searched using Wi-Fi Setup Tool. It may take times to search the machine.
• If the machine is not detected, select [Advanced setup] > [Next]. Select [Express] or [Custom] as device
discovery method and specify the IP address or host name to search the machine.

4 Select the machine > [Next].

5 Select [Use the device settings.] on [Authentication mode], and enter [Login User Name] and [Login Password]
> [Next]. The login user name and password are both Admin.

6 Configure the communication settings > [Next].

7 Change the settings of access point as necessary > [Next].

The network is configured.

Wireless LAN Connection by Using Wi-Fi Direct

1 Display the screen.

[System Menu / Counter] key > [System/Network] > Enter a login user name and password > [Login] > [Network]
> [Wi-Fi Direct Settings]> [Wi-Fi Direct]

2 Configure the settings.

[On] > [OK]

3 Restart the network.

[System Menu / Counter] key > [System/Network] > [Network] > [Restart Network]

4 Connect a computer or a handheld device with the machine.

Setting Wi-Fi Direct (2-19)

2-17
Installing and Setting up the Machine > Network settings

5 Insert the DVD.

NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].
• If the auto run screen is displayed, click [Run setup.exe].
• If the user account management window appears, click [Yes (Allow)].

6 Display the screen.

1 Click [View License Agreement] and read the
License Agreement.

2 Click [Accept].

1 2

7 Select [Maintenance].

8 [Wi-Fi Setup Tool] > [OK]

9 Configure the settings.

1 [Do not use automatic configuration] > [Next] > [Next]

2 [Wi-Fi Direct] > [Next] > [Next]

3 [Advanced setup] > [Next]

Select [Express] or [Custom] as device discovery method. Specify the IP address or host name to search the machine.

4 Select the machine > [Next].

2-18
Installing and Setting up the Machine > Network settings

5 Select [Use the device settings.] on [Authentication mode], and enter [Login User Name] and [Login Password]
> [Next]. The login user name and password are both Admin.

6 Configure the communication settings > [Next].

7 Change the settings of access point as necessary > [Next].

The network is configured.

Setting Wi-Fi Direct

Follow the configuration methods below when printing from the Wi-Fi Direct environment.

NOTE
To use Wi-Fi Direct, Wireless Network Interface Kit (IB-36) must be installed in the machine.
The Wireless Network Interface Kit (IB-36) is an option for some models. Contact your dealer or our sales or
service representative for detail.
IB-36 <Wireless Network Interface Kit> (12-3)

Configuring the Connection from the Operation Panel on This Machine

Connecting to Computers or Handheld Devices that Support Wi-Fi Direct

1 Display the screen.

[System Menu/Counter] key > [System/Network] > Enter a login user name and password > [Login] > [Network] > [Wi-Fi
Direct Settings] > [Wi-Fi Direct]

2 Configure the settings.

[On] > [OK]

3 Restart the network.

[System Menu / Counter] key > [System/Network] > [Network] > [Restart Network]

4 Specify the machine name from the computer or handheld device.

If a confirmation message appears on the operation panel of the machine, select [Yes].
The network between this machine and the computer or handheld device is configured.

Connecting to Computers or Handheld Devices that do not Support Wi-Fi Direct

The following procedure is an example for connecting to iOS handheld devices.

1 Display the screen

[System Menu/Counter] key > [System/Network] > Enter a login user name and password > [Login] > [Network] > [Wi-Fi
Direct Settings] > [Wi-Fi Direct]

2 Configure the settings.

[On] > [OK]

3 Restart the network.

[System Menu / Counter] key > [System/Network] > [Network] > [Restart Network]

4 [Home] key > [Wi-Fi Direct] (ECOSYS M4132idn)

[Home] key > [Task Screen] > [Wi-Fi Direct](ECOSYS M4125idn)

2-19
Installing and Setting up the Machine > Network settings

5 Note the network name (SSID), IP address, and password.

6 Configure the handheld device.

• [Settings] > [Wi-Fi]
• Select the network name (SSID) appeared in step 5 from the list.
• Enter the password that was provided in step 5 > [Connect]
• The network between this machine and the computer or handheld device is configured.

Configuring the Connection by Using Push Button

When your computer or handheld device does not support Wi-Fi Direct but supports WPS, you can configure the
network using push button.

1 Display the screen.

[System Menu/Counter] key > [System/Network] > Enter a login user name and password > [Login] > [Network] > [Wi-Fi
Direct Settings] > [Wi-Fi Direct]

2 Configure the settings.

[On] > [OK]

3 Restart the network.

[System Menu / Counter] key > [System/Network] > [Network] > [Restart Network]

4 [Home] > [Wi-Fi Direct]

5 Press the push button on the computer or handheld device and select [Push Button] on
the screen of operation panel simultaneously.
The network between this machine and the computer or handheld device is configured.

IMPORTANT
You can connect up to three handheld devices at the same time using Wi-Fi Direct setting.
When the devices that support Wi-Fi Direct are connected, if you want to connect other
device, disconnect the already-connected devices from the network. The disconnection
methods are as follows:
• Disconnect the network from the computer or handheld computer
• Disconnecting all devices from the network on the operation panel
Select [Home] > [Wi-Fi Direct] > [Connected Device List] > [Disconnect All]
• Configuring auto disconnecting time from the System menu
[Wi-Fi Direct Settings] (8-32)
• Configuring auto disconnecting time from the Command Center RX
Command Center RX User Guide

Setting NFC
NFC (Near Field Communication) is an international standard for near radio communication that is limited to a data
communication distance of 10 cm. Data communication can be performed by simply holding an NFC capable portable
terminal near the machine.
The configuration methods are as follows

Configuring Settings Using a Web Page

Settings can be configured from Command Center RX.
Command Center RX User Guide

2-20
Installing and Setting up the Machine > Network settings

Configuring the Connection from the Operation Panel on This Machine

NFC settings can be configured from the system menu.
[NFC] (8-55)
This section provides an example of how to configure NFC settings from the system menu.

1 Display the screen.

[System Menu / Counter] key > [System/Network] > Enter a login user name and password > [Login] > Network
[NFC]

2 Configure the settings.

[On] > [OK]

2-21
Installing and Setting up the Machine > Energy Saver function

Energy Saver function

If a certain period of time elapses after the machine is last used, the machine automatically enters Low Power Mode to
reduce power consumption. If the machine is not used while in sleep mode, the power automatically turns off.

Low Power Mode

If the machine is not operated for a certain period of time, the energy saver indicator will light up and the screen will
become dark to reduce power consumption. This status is referred to as Low Power Mode.
“Low power.” will be displayed on the screen. screen appears.
Default preset time: 1 minute (factory default)
If print data is received during Low Power Mode, the machine automatically wakes up and starts printing. Also when fax
data arrives while the machine is in Sleep, the machine automatically wakes up and starts printing.
To resume, perform one of the following actions.
• Press any key on the operation panel.
• Touch the touch panel.
• Open the document processor.
• Place originals in the document processor.
The machine will be ready to operate within the following time.
• ECOSYS M4125idn: within 8 seconds
• ECOSYS M4132idn: within 8 seconds
Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

NOTE
If the Low Power Timer is equal to the Sleep Timer, a Sleep mode is preceded.

Energy Saver Recovery Level

This machine can reduce power consumption when recovering from Energy Saver Mode. For EnergySaver
RecoveryLevel, "Full Recovery", "Normal Recovery" or "Power Saving Recovery" can be selected. The factory default is
"Normal Recovery".
For more information on Energy Saver Recovery Level settings, refer to the following:

Energy Saver Recovery Level (8-57)

2-22
Installing and Setting up the Machine > Energy Saver function

Sleep
Select the [Energy Saver] key. Touch panel and all indicators on the operation panel will go out to save a maximum
amount of power except the Energy Saver indicator. This status is referred to as Sleep.

Energy Saver indicator

If print data is received during Sleep, the machine automatically wakes up and starts printing. Also when fax data arrives
while the machine is in Sleep, the machine automatically wakes up and starts printing.
To resume, perform the following actions.
• Press any key on the operation panel.
• Touch the touch panel.
• Place originals in the document processor.
The machine will be ready to operate within the following time.
• ECOSYS M4125idn: within 13.9 seconds
• ECOSYS M4132idn 16.4 seconds
Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Sleep
Auto Sleep automatically switches the machine into Sleep if left idle for a preset time.
The default preset time is 1 minute.
To change the preset sleep time, refer to the following:

Quick Setup Wizard (2-25)

2-23
Installing and Setting up the Machine > Energy Saver function

Sleep Rules (models for Europe)

You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot
be recognized.
For more information on Sleep Rules settings, refer to the following:

Quick Setup Wizard (2-25)

Sleep Level (Energy Saver) (models except for Europe)

For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode. The
default setting is Energy Saver mode.
Energy Saver mode reduces power consumption even more than Quick Recovery mode, and allows Sleep Mode to be
set separately for each function. The ID card cannot be recognized. To change the preset sleep time, refer to the
following:

NOTE
If the optional network interface kit is installed, Energy Saver cannot be specified.

To resume, select the [Energy Saver] key on the operation panel. If print data is received during Sleep, the machine
automatically wakes up and starts printing.
For more information on Sleep Level settings, refer to the following:

Quick Setup Wizard (2-25)

2-24
Installing and Setting up the Machine > Quick Setup Wizard

Quick Setup Wizard

The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed. Before
using this machine, configure such settings as date and time, network configuration, and energy saving functions as
needed.

NOTE
The default settings of the machine can be changed in System Menu.
For settings that are configurable from System Menu, refer to the following:
System Menu (8-1)

The following settings can be configured in a wizard-style screen.

Function Item Description
FAX Setup Configures basic fax settings. FAX functions are available only on products with the fax
function installed.
FAX Operation Guide

Energy Saver Setup Configures energy saver function settings.

1. Sleep Mode Sleep Timer

Sleep Level (models except for Europe)

2. Low Power Mode Low Power Timer

Network Setup 1. Network Network Selection*1

Wi-Fi*2
DHCP*3
IP Address*4
Subnet Mask*4
Default Gateway*4

*1 This function is displayed when the Wireless Network Interface Kit (IB-36) is installed.
The Wireless Network Interface Kit is an option for some models. Contact your dealer or our sales or service representa-
tives for detail.
IB-36 <Wireless Network Interface Kit> (12-3)
*2 This function is displayed when [Network Selection] is set to [Wi-Fi].
*3 This function is displayed when [Network Selection] is set to [Wired Network].
*4 This function is displayed when [DHCP] is set to [On].

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
The factory default login user name and login password are set as shown below.
Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

1 Display the screen.

[System Menu / Counter] key > [Quick Setup Wizard]

2-25
Installing and Setting up the Machine > Quick Setup Wizard

2 Select a function.

3 Configure the Custom Box.

Start the wizard. Follow the instructions on the screen to configure settings.

NOTE
If you experience difficulty configuring the settings, refer to the following:
Help Screen (3-13)

Item Description
End Exits the wizard. Settings configured so far are applied.

<< Previous Returns to the previous item.

Skip >> Advances to the next item without setting the current item.

Next > Advances to the next screen.

< Back Returns to the previous screen.

Finish Register the settings and exit the wizard.

2-26
Installing and Setting up the Machine > Installing Software

Installing Software
Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of
this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Software on DVD (Windows)

You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] is the
standard installation method. To install components that cannot be installed by [Express Install], use [Custom Install].
For details on installing using [Custom Install], refer to the following:

Install using [Custom Install]. (2-30)

Software Description Express
Install
KX DRIVER (KX DRIVER) This driver enables files on a computer to be printed by the machine. ○
Multiple page description languages (PCL XL, KPDL, etc.) are supported by
a single driver. This printer driver allows you to take full advantage of the
features of the machine.
Use this driver to create PDF files.
KX XPS DRIVER This printer driver supports the XPS (XML Paper Specification) format -
(KX XPS DRIVER) developed by Microsoft Corporation.
KPDL mini-driver/PCL mini-driver This is a Microsoft MiniDriver that supports PCL and KPDL. There are some -
(PCL/KPDL) restrictions on the machine features and option features that can be used
with this driver.
(KPDL mini-driver/PCL mini-
driver)
FAX Driver This makes it possible to send a document created in a computer software -
(FAX Driver) application as a fax via the machine.

Kyocera TWAIN Driver This driver enables scanning on the machine using a TWAIN-compliant ○
(Kyocera TWAIN Driver) software application.

Kyocera WIA Driver WIA (Windows Imaging Acquisition) is a function of Windows that enables -
(Kyocera WIA Driver) reciprocal communication between an imaging device such as a scanner
and an image processing software application. An image can be acquired
using a WIA-compliant software application, which is convenient when a
TWAIN-compliant software application is not installed in the computer.
KYOCERA Net Viewer This is a utility that enables monitoring of the machine on the network. -
Status Monitor This is a utility that monitors the printer status and provides an ongoing ○
reporting function.
File Management Utility This makes it possible to send and save a scanned document to a specified -
network folder.
KYOCERA Net Direct Print This makes it possible to print a PDF file without starting Adobe Acrobat/ -
Reader.
FONTS (FONTS) These are display fonts that enable the machine's built-in fonts to be used in ○
a software application.

NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• The optional FAX Kit is required in order to make use of fax functionality.

2-27
Installing and Setting up the Machine > Installing Software

Installing Software in Windows

Install using [Express Install].
Instructions are based on interface elements as they appear in Windows 8.1. For details on installing using [Custom
Install], refer to the following:

Install using [Custom Install]. (2-30)

1 Insert the DVD.

NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].
• If the auto run screen is displayed, click [Run setup.exe].
• If the user account management window appears, click [Yes (Allow)].

2 Display the screen.

1 Click [View License Agreement] and read the License
Agreement.
2 Click [Accept].

1 2

2-28
Installing and Setting up the Machine > Installing Software

3 Select [Express Install].

4 Install the software.

Select the model name of the machine. You can also select [Use host name for port name] and set to use the host
name of the standard TCP/IP port. (A USB connection cannot be used.)
When you click [Install], a screen asking for your cooperation with data collection will be displayed. Select one of
the answer choices and click [OK].

IMPORTANT
If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name. Installation may fail if the
host name is specified.

NOTE
• The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is
connected to the computer via a network cable or a USB cable and that it is turned on and click. (Update).
• If the Windows security window appears, click [Install this driver software anyway].
• To install Status Monitor on versions of Windows prior to Windows 8, it is necessary to install Microsoft .NET
Framework 4.0 beforehand.

2-29
Installing and Setting up the Machine > Installing Software

5 Finish the installation.

When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a
test page" checkbox and select the machine.
Click [Finish] to exit the wizard.

If a system restart message appears, restart the computer by following the screen prompts. This completes the
printer driver installation procedure.
If you are installing the TWAIN driver, continue by configuring the following:

Setting TWAIN Driver (2-37)

Install using [Custom Install].

Instructions are based on interface elements as they appear in Windows 8.1.

1 Insert the DVD.

NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].
• If the auto run screen is displayed, click [Run setup.exe].
• If the user account management window appears, click [Yes (Allow)].

2 Display the screen.

1 Click [View License Agreement] and read the License
Agreement.
2 Click [Accept].

1 2

2-30
Installing and Setting up the Machine > Installing Software

3 Select [Custom Install].

4 Install the software.

1 Select the device to be installed.

1
2

IMPORTANT
If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name. Installation may fail if the
host name is specified.

NOTE
• The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is
connected to the computer via a network cable and that it is turned on and click (Refresh). Click (Update).
• If the desired device does not appear, select [Add custom device] to display the list, and select the desired
device.

2 Select the driver to be installed.

2
3

2-31
Installing and Setting up the Machine > Installing Software

3 Click [Utility] tab and select the utility to be installed.

2 3

4 Click [Install].

When you click [Install], a screen asking for your cooperation with data collection will be displayed. Select one of
the answer choices and click [OK].

NOTE
To install Status Monitor on versions of Windows prior to Windows 8, it is necessary to install Microsoft .NET
Framework 4.0 beforehand.

2-32
Installing and Setting up the Machine > Installing Software

5 Finish the installation.

When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a
test page" checkbox and select the machine.
Click [Finish] to exit the wizard.
If a system restart message appears, restart the computer by following the screen prompts. This completes the printer
driver installation procedure.
If you are installing the TWAIN driver, continue by configuring the following:

Setting TWAIN Driver (2-37)

Uninstalling the Software

Perform the following procedure to delete the Software with Product Library from your computer.

NOTE
Uninstallation on Windows must be done by a user logged on with administrator privileges.

1 Display the screen.

Perform the procedure below on the computer to select the software.
Click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box. Select [Uninstall
Kyocera Product Library] in the search list. Software Uninstall Wizard appears.

NOTE
In Windows 7, click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall
Kyocera Product Library] to display the Uninstall Wizard.

2-33
Installing and Setting up the Machine > Installing Software

2 Uninstall the software.

Place a check in the check box of the software to be deleted.

3 Finish uninstalling.
If a system restart message appears, restart the computer by following the screen prompts. This completes the
software uninstallation procedure.

NOTE
• The software can also be uninstalled using the Product Library.
• In the Product Library screen, click [Uninstall], and follow the on-screen instructions to uninstall the software.

Installing Software on a Mac Computer

The machine's printer functionality can be used by a Mac computer.

NOTE
• Installation on Mac OS must be done by a user logged on with administrator privileges.
• When installing software on a Mac computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].
[Printer] (8-29)
• If connecting by Bonjour, enable Bonjour in the machine's network settings.
[Bonjour] (8-39)
• In the Authenticate screen, enter the name and password used to log in to the operating system.
• When printing via AirPrint, you do not have to install the software.

1 Insert the DVD.

Double-click the [Kyocera] icon.

2-34
Installing and Setting up the Machine > Installing Software

2 Display the screen.

1 2

Double-click [ OS X x.x] depending on your Mac OS version.

3 Install the software.

Install the printer driver as directed by the instructions in the installation software.
This completes the printer driver installation.
If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used,
the settings below are required.

4 Configure the settings.

1 Open System Preferences and add the printer.

1
1
2

2-35
Installing and Setting up the Machine > Installing Software

2 Select [Default], click the item that appears in "Name" and then select the driver.

3
4

NOTE
When using an IP connection, click [IP] and then enter the host name or IP address. The number entered in
"Address" will automatically appear in "Name". Change if needed.

3 Select the options available for the machine.

4 The selected printer is added.

2-36
Installing and Setting up the Machine > Installing Software

Setting TWAIN Driver

Instructions are based on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 Click [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Select [TWAIN Driver Setting] in
the search list. TWAIN Driver setting screen appears.

NOTE
In Windows 7, select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting].

2 Click [Add].

2 Configure the settings.

1 4 1 Enter the machine name.
2 Select this machine from the list.
2
3 Enter the machine IP addresses or host name.
3
4 Set units of measurement.
5 When using SSL, select the checkbox beside SSL.
6 Click [OK].

NOTE
When the machine's IP address or host name is unknown, contact Administrator.

2-37
Installing and Setting up the Machine > Installing Software

3 Finish registering.

NOTE
Click [Delete] to delete the added machine. Click [Edit] to change names.

2-38
Installing and Setting up the Machine > Installing Software

Setting WIA Driver

Instructions are based on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 Click [Search] in desktop charms, and enter "View scanners and cameras" in the search box. Select [View
scanners and cameras] in the search list and then the Scanners and Cameras screen appears.

NOTE
In Windows 7, click [Start] button on the Windows and enter "Scanner" in [Program and File Search]. Click [View
scanners and cameras] in the search list and then the Scanners and Cameras screen appears.

2 Select the same name as this machine from WIA Drivers, and click [Properties].

1
2

2 Configure the settings.

1 Click the [Settings] tab.
2 Enter the machine IP addresses or host name.
3 When using SSL, select the checkbox beside SSL.
1 4 Set units of measurement.
5 Click [OK].
2
3

2-39
Installing and Setting up the Machine > Installing Software

Installing the WSD Driver

In Windows 8, Windows 8.1, and Microsoft Windows Server 2012

1 From the desktop charms: [Search] > [Control Panel] > [Devices and Printers].

2 Install the driver.

Click [Add a device]. Select the machine's icon and then click [Next].
When the machine's icon is displayed in "Printers" on the "Devices and Printers" screen, the installation is
completed.

In Windows 7

1 Display [Network] in the Start menu.

Click [Start] button on the Windows and then select [Network].

NOTE
When [Network] does not appear in the Start menu, perform the following procedure.

1 Right-click [Start] and click [Property] in the menu that appears.

2 Select the [[Start] menu] tab in the "Task bar and [Start] menu properties" screen, and click
[Customize].

3 When the "Customize [Start] menu" screen appears, select the "Network" check box and click [OK].

2 Install the driver.

Right-click the machine's icon and then click [Install].

NOTE
If the "User Account Control" window appears, click [Continue].
If the "Found New Hardware" window appears, click [Cancel].

During the installation, double-click the icon shown on the task bar to display the "Driver Software Installation"
screen. When "Your devices are ready to use" is displayed on the [Driver Software Installation] screen, the
installation is completed. Installation is complete when "Your devices are ready to use" is displayed on the [Driver
Software Installation] screen.

In Windows 10

1 In Windows, right-click the start button and then select the following: [Control Panel] >
[Devices and Printers].

2 Install the driver.

Click [Add a device]. Select the machine's icon and then click [Next].
When the machine's icon is displayed in "Printers" on the [Devices and Printers] screen, the installation is
completed.

2-40
Installing and Setting up the Machine > Strengthening the Security by the Administrator

Strengthening the Security by the Administrator

In addition to the information provided in this chapter, the administrator of this machine should check the following, and
strengthen the security as needed.
In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this
machine to only those who have a registered login name and password.

User Authentication and Accounting (User Login, Job Accounting) (9-1)

I want to... Function Name Reference page
Restrict the users of the machine. User Login 9-3

Authentication Security 9-5

Auto Panel Reset 8-56

ID Card Settings*1 9-24

Restrict the basic functions that can be Local Authorization 9-16

used.
Group Authorization Set 9-16

Guest Authorization Set 9-18

Prevent another user from handling the Custom Box*2 5-34

documents stored in the machine.

Prevent the data stored in the machine Data Overwrite*3 Data Security Kit (E)
from being leaked. User Guide
Encrypt*3

PDF Encryption Functions 6-51

Completely delete the data on the Data Sanitization 8-53

machine before disposing of the
machine.

Protect the transmission from IPP over SSL 8-43

interception and wiretapping.
HTTPS 8-42

LDAP Security Command Center RX

User Guide

SMTP Security 8-46

POP3 Security 8-46

FTP Encrypted TX 8-17

Enhanced WSD (SSL) 8-45

IPSec 8-39

SNMPv3 8-41

*1 Optional Card Authentication Kit is required.

*2 Optional SSD is required.
*3 Optional Data Security Kit is required.

2-41
Installing and Setting up the Machine > Command Center RX

Command Center RX
If the machine is connected to the network, you can configure various settings using Command Center RX.
This section explains how to access Command Center RX, and how to change security settings and the host name.

Command Center RX User Guide

NOTE
To fully access the features of the Command Center RX pages, enter the User Name and Password to log in.
Entering the predefined administrator password allows the user to access all pages, including Document Box,
Address Book, and Settings on the navigation menu. The factory default setting for the default user with
administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).)
Login User Name: Admin
Login Password: Admin

Settings that the administrator and general users can configure in Command Center RX are as follows.
Item Description Administra General
tor User
Device Information The machine's structure can be checked. ○ ○

Job Status Displays all job information, including print and scan jobs, storing ○ ○
jobs, scheduled jobs, and job log history.

Document Box Add or delete document boxes, or delete documents within a ○ ○*1
document box.

Address Book Create, edit, or delete addresses and address groups. ○ ○*1

Device Settings Configure the advanced settings of the machine. ○ -

Function Settings Configure the advanced function settings. ○ -

Network Settings Configure the network advanced settings. ○ -

Security Settings Configure the security advanced settings. ○ -

Management Configure the advanced management settings. ○ -

Settings

*1 The logged in user may not be able to configure some settings, depending on the user permissions.

NOTE
The optional FAX Kit is required in order to make use of fax functionality.
Here, information on the FAX settings has been omitted.
FAX Operation Guide

Accessing Command Center RX

1 Display the screen.
1 Launch your Web browser.

2-42
Installing and Setting up the Machine > Command Center RX

2 In the address or location bar, enter the machine's IP address or the host name.
Click in the following order to check the machine's IP address and the host name.
[Device Information] in the home screen > [Identification/Wired Network]
Examples: https://192.168.48.21/ (for IP address)
https://MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Command Center RX as well as the current status of the
machine.

NOTE
If the screen "There is a problem with this website's security certificate." is displayed, configure the certificate.
Command Center RX User Guide
You can also continue the operation without configuring the certificate.

2 Configure the function.

Select a category from the navigation bar on the left of the screen.

NOTE
To fully access the features of the Command Center RX pages, enter the User Name and Password to log in.
Entering the predefined administrator password allows the user to access all pages, including Document Box,
Address Book, and Settings on the navigation menu. The factory default setting for the default user with
administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).)
Login User Name: Admin
Login Password: Admin

Changing Security Settings

1 Display the screen.
1 Launch your Web browser.

2-43
Installing and Setting up the Machine > Command Center RX

2 In the address or location bar, enter the machine's IP address or the host name.
Click in the following order to check the machine's IP address and the host name.
[Device Information] in the home screen > [Identification/Wired Network]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case
letters are distinguished (case sensitive).)
Login User Name: Admin
Login Password: Admin

4 Click [Security Settings].

2 Configure the Security Settings.

From the [Security Settings] menu, select the setting you want to configure.

NOTE
For details on settings related to certificates, refer to the following:
Command Center RX User Guide

Changing Device Information

1 Display the screen.
1 Launch your Web browser.

2-44
Installing and Setting up the Machine > Command Center RX

2 In the address or location bar, enter the machine's IP address or the host name.
Click in the following order to check the machine's IP address and the host name.
[Device Information] in the home screen > [Identification/Wired Network]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case
letters are distinguished (case sensitive).)
Login User Name: Admin
Login Password: Admin

4 From the [Device Settings] menu, click [System].

2 Specify the host name.

Enter the device information, and then click [Submit].

IMPORTANT
After changing the setting, restart the network or turn the machine OFF and then ON.
To restart the network interface card, click [Reset] in the [Management Settings] menu, and then click
[Restart Network] in "Restart".

Setting SMTP and E-mail

By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and
to send E-mail notices when jobs have been completed.
To use this function, this machine must be connected to a mail server using the SMTP protocol.
In addition, configure the following.

2-45
Installing and Setting up the Machine > Command Center RX

• SMTP settings
Item: "SMTP Protocol" and "SMTP Server Name" in "SMTP"
• The sender address when the machine sends E-mails
Item: "Sender Address" in "E-mail Send Settings"
• The setting to limit the size of E-mails
Item: "E-mail Size Limit" in "E-mail Send Settings"

1 Display the screen.

Display the SMTP Protocol screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.
Click in the following order to check the machine's IP address and the host name.
[Device Information] in the home screen > [Identification/Wired Network]

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case
letters are distinguished (case sensitive).)
Login User Name: Admin
Login Password: Admin

4 From the [Network Settings] menu, click [Protocol].

2-46
Installing and Setting up the Machine > Command Center RX

2 Configure the Settings.

Set "SMTP (E-mail TX)" to [On] in the "Send Protocols".

3 Display the screen.

Display the E-mail Settings screen.
From the [Function Settings] menu, click [E-mail].

2-47
Installing and Setting up the Machine > Command Center RX

4 Configure the Settings.

Enter "SMTP" and "E-mail Send Settings" items.
Description Description
SMTP Set to send e-mail from the machine.

SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol" is set
to [On]. If [Off] is set, click [Protocol] and set the SMTP protocol to [On].

SMTP Server Name*1 Enter the host name or IP address of the SMTP server.

SMTP Port Number Specify the port number to be used for SMTP. The default port number
is 25.

SMTP Server Timeout Enter the timeout period in seconds.

Authentication Protocol To use SMTP authentication, enter the user information for
authentication.

SMTP Set SMTP security.

Security Turn on "SMTP Security" in "SMTP (E-mail TX)" on the "Protocol
Settings" page.

Connection Test Tests to confirm that the settings are correct without sending the e-mail.

Domain Restriction To restrict the domains, click the [Domain List] and enter the domain
names of addresses to be allowed or rejected. Restriction can also be
specified by e-mail address.

POP3 POP3 Protocol You don't need to set the following items when you only enable the
function of sending e-mail from the machine. Set the following items if
Check Interval you want to enable the function of receiving e-mail on the machine.
Run once now Command Center RX User Guide

Domain Restriction

POP3 User Settings

E-mail E-mail Size Limit Enter the maximum size, in Kilobytes, of E-mail that can be sent. When
Send E-mail size is greater than this value, an error message appears and E-
Settings mail sending is cancelled. Use this setting if you have set E-mail Size
Limit for SMTP server. If not, enter a value of 0 (zero) to enable E-mail
sending regardless of the size limit. Entering 0 (zero) sends the E-mail,
regardless of the size limitation.

Sender Address *1 Specify the sender address for when the machine sends E-mails.
Specify the e-mail address such as an address of the machine
administrator, so that a reply or non-delivery report will go to a person
rather than to the machine. The sender address must be entered
correctly for SMTP authentication.
Sender address: Up to 128 characters

Signature Enter the signature. The signature is free form text that will appear at the
end of the E-mail body. It is often used for further identification of the
machine.
Signature: Up to 512 characters

Function Defaults Change the function default settings in [Common/Job Default Settings]
page.

5 Click [Submit].

2-48
Installing and Setting up the Machine > Migrating the Address Book

Migrating the Address Book

By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced.
The Address Book registered on the machine can be backed up or migrated using KYOCERA Net Viewer on the
included DVD.
For details on operating the KYOCERA Net Viewer, refer to the following:

KYOCERA Net Viewer User Guide

Backing Up Address Book Data to PC

1 Launch the KYOCERA Net Viewer.

2 Create a backup.
1 Right-click the model name from which you want to back up the Address Book, and the select [Advanced] >
[Set multiple devices].

2 Select [Custom Mode] and click [Next].

3 Select the destination device group and then click [Next].

2-49
Installing and Setting up the Machine > Migrating the Address Book

4 Select [Device Address Book] and click [Next].

5 Select [Create from device] and remove the checkmark from [Overwrite settings on target device], and then
click [Next].

2
3

6 Select the model you want to back up, and click [Next].

NOTE
If the "Admin Login" screen appears, enter the "Admin Login" and "Login Password", and then click [OK]. The
default settings are as follows (Upper case and lower case letters are distinguished (case sensitive)).
Login User Name: Admin
Login Password: Admin

2-50
Installing and Setting up the Machine > Migrating the Address Book

7 Click on [Save to file].

8 Specify the location to save the file, enter the file name, and then click [Save].
For "Save as type", make sure to select "XML File".

9 After saving the file, always click [Cancel] to close the screen.

Please note that selecting [Finish] will write the data to the machine's Address Book.

Writing Address Book Data to the Machine

1 Launch the KYOCERA Net Viewer.

2 Load the Address Book data.

1 Right-click on the model name to which you want to transfer the Address Book, and select [Advanced] - [Set
multiple devices].

2-51
Installing and Setting up the Machine > Migrating the Address Book

2 Select [Custom Mode] and click [Next].

3 Select the destination device group and then click [Next].

4 Select [Device Address Book] and click [Next].

5 Select [Create from file] and remove the checkmark from [Overwrite settings on target device], and then click
[Next].

2
3

Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address Book from entry No.1.

2-52
Installing and Setting up the Machine > Migrating the Address Book

6 Click [Browse] and select the backup Address Book file, and then click [Next].

7 Click [Finish].

The write process of the Address Book data starts.

8 Once the write process is complete, click [Close].

2-53
Installing and Setting up the Machine > Application

Application
The functionality of the machine can be expanded by installing applications.
Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are
available.
For details, consult your sales representative or dealer.

NOTE
This function can only be used when the optional SSD is installed.

Installing Applications
To use applications, first install the application in the machine and then activate the application.

NOTE
You can install applications and certificates on the machine. The number of applications you can run may vary
according to the type of application.

The procedure is as follows.

1 Display the screen.

[System Menu / Counter] key > [Application] > [Application]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Install the application.

1 Select [ ] and/or [Menu] > [Add].

2 Insert the removable memory containing the application to be installed into the USB Memory Slot.

NOTE
When the message "Removable Memory was recognized. Displaying files. Are you sure?" is displayed, select
[No]. If a confirmation message appears on the operation panel of the machine, select [No].

3 Select the application to be installed > [Install]

You can view detailed information on the selected application by selecting [ ].

2-54
Installing and Setting up the Machine > Application

4 Select [Yes] to display the removable memory screen.

Installation of the application begins. Depending on the application being installed, the installation may take some time.
Once the installation ends, the original screen reappears.

NOTE
• To install another application, repeat steps 2-3 and 2-4.
• To remove the removable memory, select [Remove Memory] and wait until the message "Removable Memory
can be safely removed." appears. Then remove the removable memory.

Uninstalling Applications
1 Display the screen.
[System Menu / Counter] key > [Application] > [Application]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Deleting an Application.
1 Select the application you want to delete > [ ].
You can view detailed information on the selected application by selecting [ ].

2 Select [Yes] in the confirmation screen.

2-55
Preparation before Use >

3 Preparation before Use

This chapter explains the following topics:
Using the Operation Panel ................................................................................................................................. 3-3
Assigning a Function to a Function Key ............................................................................................................. 3-4
Using the Operation Panel ................................................................................................................................. 3-6
Display the Home screen ......................................................................................................................... 3-6
Display for Device Information ............................................................................................................... 3-10
Functions key .......................................................................................................................................... 3-11
Displaying Keys That Cannot be Configured ......................................................................................... 3-12
Using the [Enter] Key ............................................................................................................................. 3-12
Using the [Quick No. Search] Key ......................................................................................................... 3-13
Help Screen ........................................................................................................................................... 3-13
Login/Logout .................................................................................................................................................... 3-14
Login ...................................................................................................................................................... 3-14
Simple Login .......................................................................................................................................... 3-15
Logout .................................................................................................................................................... 3-15
Check the counter ............................................................................................................................................ 3-16
Loading paper .................................................................................................................................................. 3-17
Precaution for Loading Paper ................................................................................................................ 3-17
Selecting a Paper Feeder Unit ............................................................................................................... 3-18
Loading Paper into Cassette 1 (to 3) ..................................................................................................... 3-18
Using the Output Stopper ................................................................................................................................. 3-22
Using the Paper Stack Guide ........................................................................................................................... 3-23
Preparation for Sending a Document to a Shared Folder in a PC ................................................................... 3-24
Making a note of the computer name and full computer name .............................................................. 3-24
Making a note of the user name and domain name .............................................................................. 3-24
Configuring Shared Folder Access Permissions ................................................................................... 3-25
Creating a Shared Folder, Making a Note of a Shared Folder ............................................................... 3-26
Sharing File and Printers ....................................................................................................................... 3-29
Configuring Windows Firewall Settings ................................................................................................. 3-30
Adding a Destination ........................................................................................................................................ 3-34
Adding a Destination (Address Book) .................................................................................................... 3-34
Changing an Address Book Destination ................................................................................................ 3-38
Deleting an Address Book Destination .................................................................................................. 3-39
Assigning a Destination to a One Touch Key ......................................................................................... 3-39
Editing One Touch Key .......................................................................................................................... 3-40
Deleting the Destination to the One Touch Key ..................................................................................... 3-41
Using Command Center RX to Add Destinations to the Address Book ................................................. 3-42
Recalling Frequently Used Functions (Favorites) ............................................................................................ 3-43
Adding to Favorites in Wizard Mode ...................................................................................................... 3-44
Adding to Favorites in Program Mode ................................................................................................... 3-45
Executing Favorites in Wizard Mode ..................................................................................................... 3-46
Executing Favorites in Program Mode ................................................................................................... 3-47
Editing a Favorite ................................................................................................................................... 3-47
Deleting a Favorite ................................................................................................................................. 3-47
Registering Shortcuts (Copy, Send, and Document Box Settings) .................................................................. 3-48
Adding Shortcuts .................................................................................................................................... 3-48
Edit the shortcut ..................................................................................................................................... 3-48
Deleting a Shortcut ................................................................................................................................ 3-49
Using Document Boxes ................................................................................................................................... 3-50
What is Custom Box? ............................................................................................................................ 3-50

3-1
Preparation before Use >

What is Job Box? ................................................................................................................................... 3-50

What is Removable Memory Box? ........................................................................................................ 3-50
The F Code Box, Polling Box, and FAX Memory Receive Box are for storing FAX data. ...................... 3-51
Using Machine Operations to Create a New Custom Box ..................................................................... 3-51
Using Command Center RX to Create a New Custom Box ................................................................... 3-53
Edit the custom box. .............................................................................................................................. 3-54
Deleting Custom Box ............................................................................................................................. 3-55

3-2
Preparation before Use > Using the Operation Panel

Using the Operation Panel

ECOSYS M4132idn

2 1 16 15 14 13 12 11 10

㻿㼑㼘㼑㼏㼠㻌㼠㼔㼑㻌㼒㼡㼚㼏㼠㼕㼛㼚㻚 㻝㻜㻦㻝㻜
㻴㼛㼙㼑 㻭㼐㼙㼕㼚 㻸㼛㼓㼛㼡㼠

㻯㼡㼟㼠㼛㼙
㻯㼛㼜㼥 㻿㼑㼚㼐 㻲㻭㼄
㻌㻌㻮㼛㼤

㻾㼑㼙㼛㼢㼍㼎㼘㼑 㻹㼑㼙㼛㼞㼥
㻶㼛㼎㻌㻮㼛㼤 㻭㼐㼐㼞㼑㼟㼟 㻼㼛㼘㼘㼕㼚㼓㻌㻮㼛㼤
㻌㻌㻹㼑㼙㼛㼞㼥 㻮㼛㼤

㻿㼠㼍㼠㼡㼟㻛 㻰㼑㼢㼕㼏㼑 㻸㼍㼚㼓㼡㼍㼓㼑 㻿㼥㼟㼠㼑㼙 㻲㼍㼢㼛㼞㼕㼠㼑㼟

㻶㼛㼎㻌㻯㼍㼚㼏㼑㼘 㻵㼚㼒㼛㼞㼙㼍㼠㼕㼛㼚 㻹㼑㼚㼡

3 4 5 6 7 8 9

1 [Home] key: Displays the Home screen.

2 [Status / Job Cancel] key: Displays the Status/Job Cancel screen.

3 Function Key: These keys enable various functions and applications, including copy and scan, to be registered.
Assigning a Function to a Function Key

4 [Job Separator] indicator: Lights when there is paper in the job separator tray.

5 [Processing] indicator: Blinks while printing or sending/receiving.

6 [Memory] indicator: Blinks while the machine is accessing the hard disk, fax memory or USB memory (general
purpose item).

7 [Attention] indicator: Lights or blinks when an error occurs and a job is stopped.

8 [Start] key: Starts copying and scanning operations and processing for setting operations.

9 [Stop] key: Cancels or pauses the job in progress.

10 [Reset] key: Returns settings to their default states.

11 [Energy Saver] key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

12 [Authentication / Logout] key: Authenticates user switching, and exits the operation for the current user (i.e. log
out).

13 [Interrupt] key: Displays the Interrupt Copy screen.

14 [System Menu / Counter] key: Displays the System Menu screen.

15 [Numeric Keypad] key: Numeric keys. Enter numbers and symbols.

16 Touch Panel: Displays buttons for configuring machine settings.

3-3
Preparation before Use > Assigning a Function to a Function Key

Assigning a Function to a Function Key

These keys enable various functions and applications, including copy and scan, to be registered. You can assign a
function or application to a function key for easy access to the applicable display screen.
The following functions are allocated to this machine but can be changed and register another function.
• [F1] (Function Key 1): Copy
• [F2] (Function Key 2): Send
• [F3] (Function Key 3): FAX (option)

1 Display a screen.
[System Menu / Counter key > [Common Settings] > [Function Key Assignment]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Configure the settings.

1 Select the function key whose setting you want to change.

3-4
Preparation before Use > Assigning a Function to a Function Key

2 Select the function you want to assign to the key.

Function Description Reference
Page
None No function assigned. -
Copy Displays the Copy screen. 5-12

Send Displays the Send screen. 5-14

FAX Server*1 Displays the FAX Server screen. 5-24

FAX*1 Displays the FAX screen. FAX Operation

Guide

Custom Box*2 Displays the Custom Box screen. 3-50

Job Box Displays the Job Box screen. 5-40

Removable Memory Displays the Removable Memory screen. 5-47

Sub Address Box*1 Displays the Sub Address Box screen. FAX Operation
Guide

Polling Box*1 Operate the polling box. FAX Operation

Guide

Send to Me (E-mail)*3 Displays the Send screen. The E-mail address of the logged- 5-23
in user is set as the destination.

FAX Memory RX Box*1 Displays the FAX Memory RX box screen. Command
Center RX User
Guide

Favorites Calls up the registered program. 3-43

Application Name Displays the selected applications. 2-54

*1 Displayed only when the optional fax function is installed.

*2 Displayed only when an optional SSD is installed.
*3 Displayed when user login administration is enabled.

3-5
Preparation before Use > Using the Operation Panel

Using the Operation Panel

Display the Home screen
This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the
corresponding screen.
You can change the icons to display on the Home screen as well as its background.

Editing the Home Screen (3-8)

ECOSYS M4132idn

1 㻿㼑㼘㼑㼏㼠㻌㼠㼔㼑㻌㼒㼡㼚㼏㼠㼕㼛㼚㻚 㻝㻜㻦㻝㻜 6
㻴㼛㼙㼑 㻭㼐㼙㼕㼚 㻸㼛㼓㼛㼡㼠
5
2
㻯㼡㼟㼠㼛㼙
㻯㼛㼜㼥 㻿㼑㼚㼐 㻲㻭㼄
㻌㻌㻮㼛㼤
3 3
㻾㼑㼙㼛㼢㼍㼎㼘㼑 㻹㼑㼙㼛㼞㼥
㻶㼛㼎㻌㻮㼛㼤 㻭㼐㼐㼞㼑㼟㼟 㻼㼛㼘㼘㼕㼚㼓㻌㻮㼛㼤
㻌㻌㻹㼑㼙㼛㼞㼥 㻮㼛㼤

4 㻿㼠㼍㼠㼡㼟㻛 㻰㼑㼢㼕㼏㼑 㻸㼍㼚㼓㼡㼍㼓㼑 㻿㼥㼟㼠㼑㼙 㻲㼍㼢㼛㼞㼕㼠㼑㼟

㻶㼛㼎㻌㻯㼍㼚㼏㼑㼘 㻵㼚㼒㼛㼞㼙㼍㼠㼕㼛㼚 㻹㼑㼚㼡

*The appearance may differ from your actual screen, depending on your configuration and option settings.

Job Item Description

No.
1 Message Displays the message depending on the status.

2 Desktop Displays function. Registered function to favorites are also displayed. Icons that are not
displayed on the first page will appear by changing the page.

3 Screen-switching keys Use these buttons to switch between desktop pages. This is displayed when there are
multiple pages.

NOTE
You can also switch views by touching the screen and moving the finger sideways (i.e.
swiping).

㻿㼑㼘㼑㼏㼠㻌㼠㼔㼑㻌㼒㼡㼚㼏㼠㼕㼛㼚㻚 㻝㻜㻦㻝㻜
㻴㼛㼙㼑 㻭㼐㼙㼕㼚 㻸㼛㼓㼛㼡㼠

㻯㼡㼟㼠㼛㼙
㻯㼛㼜㼥 㻿㼑㼚㼐 㻲㻭㼄
㻌㻌㻮㼛㼤

㻾㼑㼙㼛㼢㼍㼎㼘㼑 㻹㼑㼙㼛㼞㼥
㻶㼛㼎㻌㻮㼛㼤 㻭㼐㼐㼞㼑㼟㼟 㻼㼛㼘㼘㼕㼚㼓㻌㻮㼛㼤
㻌㻌㻹㼑㼙㼛㼞㼥 㻮㼛㼤

2 1 2
㻿㼠㼍㼠㼡㼟㻛 㻰㼑㼢㼕㼏㼑 㻸㼍㼚㼓㼡㼍㼓㼑 㻿㼥㼟㼠㼑㼙 㻲㼍㼢㼛㼞㼕㼠㼑㼟
㻶㼛㼎㻌㻯㼍㼚㼏㼑㼘 㻵㼚㼒㼛㼞㼙㼍㼠㼕㼛㼚 㻹㼑㼚㼡

4 Taskbar Displays task icons.

5 [Logout] Logout. This is displayed when user login administration is enabled.

6 Login User Name Displays the logged-in user name. This is displayed when user login administration is
enabled. Selecting "Login User Name" will display the information of the logged-in user.

3-6
Preparation before Use > Using the Operation Panel

ECOSYS M4125idn

Desktop Task Screen

1 7 7
Select the function. 10:10
6 1 Select the function.
౑⏝䛩䜛ᶵ⬟䜢㑅ᢥ䛧䛶䛟䛰䛥䛔䚹 10:10
㻝㻜㻦㻝㻜
Home Admin Home
䝩䞊䝮 Admin
㻭㼐㼙㼕㼚
6
2
Copy Send FAX 8 Device
ᶵჾ᝟ሗ Language
ゝㄒ㑅ᢥ System
䝅䝇䝔䝮
Information Menu
䝯䝙䝳䞊
3 3
Sub
Removable Favorites
Job Box Address 䛚Ẽ䛻ධ䜚
Memory
Box
4 Status Task Screen 5 4 Status
≧ἣ☜ㄆ Desktop
䝕䝇䜽䝖䝑䝥 9
*The appearance may differ from your actual screen, depending on your configuration and option settings.

Job Item Description

No.
1 Message Displays the message depending on the status.

2 Desktop Displays function. Registered function to favorites are also displayed. Icons that are not
displayed on the first page will appear by changing the page.

3 Screen-switching keys Use these buttons to switch between desktop pages. This is displayed when there are
multiple pages.

NOTE
You can also switch views by touching the screen and moving the finger sideways (i.e.
swiping).

Select the function. 10:10

Home Admin

Copy Send FAX

Sub
Removable
Job Box Address
Memory
2 1 Box 2
Status Task Screen

4 [Status] Displays the Status screen. If an error occurs, the icon will show "!". screen appears.
Once the error clears, the display will return to normal.

5 [Task Screen] Displays the Task screen.

6 [Logout] Logout. This is displayed when user login administration is enabled.

7 Login User Name Displays the logged-in user name. This is displayed when user login administration is
enabled. Selecting "Login User Name" will display the information of the logged-in user.

8 Task Screen Displays task icons.

9 [Desktop] Displays the Desktop.

3-7
Preparation before Use > Using the Operation Panel

Editing the Home Screen

You can change the background of the Home screen as well as which icons are displayed.

1 Display a screen.
[System Menu / Counter] key > [Home]

NOTE
If user login administration is enabled, you can only change the settings by logging in with administrator
privileges.
The factory default login user name and login password are set as shown below.
Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Configure the settings.

The settings below can be configured.

Item Description
Customize Desktop Specify the function icons to display on the desktop.*1
Select [Add]*3 or [ ]*4 to display the screen for selecting the
function to display. Select the function to display and then [OK].
Select an icon and [Previous] or [After] to change the display position
of the selected icon on the Desktop.
To delete an icon from the desktop, select it and then select
[Delete]*3 or [ ]*4.

Customize Taskbar*3 Specify the task icons to display on the taskbar.*2

Task Screen These settings specify the function displayed in the lower left of the
Settings*4 Home screen and the task icons displayed on the Task screen.*2

Wallpaper Configure the wallpaper of the Home screen.

Value: Images 1 to 8

*1 Displays a maximum of 61 function icons including installed applications and functions that can be used when options are
installed.
*2 The maximum number of task icons that can be displayed are shown below.
ECOSYS M4132idn:8
ECOSYS M4125idn:6
*3 ECOSYS M4132idn
*4 ECOSYS M4125idn

3-8
Preparation before Use > Using the Operation Panel

Available Functions to Display on Desktop

Function Icon Description Reference

Page
Copy*1 Displays the Copy screen. 5-12

Send*1 Displays the Send screen. 5-14

FAX Server Displays the FAX Server screen. 5-24

FAX*2 Displays the FAX screen. FAX Operation

Guide

Custom Box*3 Displays the Custom Box screen. 3-50

Job Box*1 Displays the Job Box screen. 3-50

Removable Memory*1 Displays the Removable Memory screen. 3-50

Polling Box*2 Displays the polling box. FAX Operation

Guide

FAX Memory RX Box*2 Displays the FAX Memory RX box screen. FAX Operation
Guide

Send to Me (E-mail)*4 Displays the Send screen. The E-mail address of the logged- 5-23
in user is set as the destination.

Send to Me (E-mail) Displays the Custom Box screen. The E-mail address of the 5-38
from Box (E-mail)*3*4 logged-in user is set as the destination.

Favorites Calls up the registered program. The icon will change 3-43
according to the function of the program.

Application Name*5 Displays the selected applications. 2-54

*1 Selected at the time of shipment from factory.

*2 Displayed only on products with the optional fax function installed.

3-9
Preparation before Use > Using the Operation Panel

*3 Display only when an optional SSD is installed.

*4 This is displayed when user login administration is enabled.
*5 The icon of the application appears.

Displayable Functions on the Taskbar*" or Task Screen*3

Function Icon Description Reference

Page
Status/Job Cancel Displays the Status screen. If an error occurs, the icon will -
/ show "!". Once the error clears, the display will return to
normal.

Device Information Displays the Device Information screen. Allows you to check 3-10
system and network information,
as well as options that are used.

Language Displays the Language setting screen in System Menu. 8-4

Paper Settings Display the paper settings screen. 8-9

Wi-Fi Direct Configures Wi-Fi Direct settings and displays a list of 2-19
information about machines that are enabled to use the
network.

System Menu Displays the System Menu screen. 8-1

Favorites Displays a list of favorites. 3-43

Outgoing FAX Log*1 Displays the Outgoing FAX Log screen. FAX Operation
Guide

Incoming FAX Log*1 Displays the Incoming FAX Log screen. FAX Operation
Guide

*1 Displayed only when the optional fax function is installed.

*2 ECOSYS M4132idn
*3 ECOSYS M4125idn

Display for Device Information

Shows device information. Allows you to check system and network information, as well as options that are used.

1 Displays the Device Information screen.

For ECOSYS M4132idn: [Home] key > Task number [Device Information]
For ECOSYS M4125idn: [Home] key > [Task Screen] > [Device Information]

3-10
Preparation before Use > Using the Operation Panel

2 Check the device information.

Tab Display
Identification/Wired Network You can check ID information such as the model name, serial
number, host name and location, and the IP address.

Wi-Fi*1 You can check ID information such as the model name, serial
number, host name and location, and the IP address.

FAX*2 You can check the local fax number, local fax name, local fax
ID and other fax information.

Software Version/Capability You can check the software version and performance.

Option You can check information on the options that are used.

*1 Displayed only when the Wireless Network Interface Kit is installed.

The Wireless Network Interface Kit is an option for some models. Contact your dealer or our sales or service representa-
tives for detail.
IB-36 <Wireless Network Interface Kit> (12-3)
*2 Displayed only when the optional fax function is installed.

Functions key
1 This screen is appears when a function icon is selected.

Ready to copy. 10:10

1 The function is displayed.
Copy Copies
2 Selecting [Functions] displays other
1 Paper
Selection
Zoom Density functions.
Auto 100% Normal 0
3 Use [ ] and [ ] to scroll.
Duplex Combine Collate/
Offset
1-sided>>1-sided Off Collate

2 Functions ID Card Copy Favorites

Ready to copy. 10:10

Functions
ID Card Copy
Off
3
Original Size
Auto
1/5
Original Orientation
Top Edge on Top

Mixed Size Originals

Off

Close Add/Edit
Shortcut

3-11
Preparation before Use > Using the Operation Panel

Displaying Keys That Cannot be Configured

Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in a non-
selectable state.
Normal Grayed out

Ready to copy. 10:10 Ready to copy. 10:10

Copy Copies Copy Copies

Paper Zoom Density Paper Zoom Density

Selection Selection
Auto 100% Normal 0 Auto 100% Normal 0

Duplex Combine Collate/ Duplex Combine Collate/

Offset Offset
1-sided>>1-sided Off Collate 1-sided>>1-sided Off Off

Functions ID Card Copy Favorites Functions ID Card Copy Favorites

In the following cases, the key is grayed out

and cannot be selected.
• Cannot be used in combination with a
feature that is already selected.
• Use prohibited by user control.

NOTE
If a key that you wish to use is grayed out, the settings of the previous user may still be in effect. In this case,
select the [Reset] key and try again.
If the key is still grayed out after the [Reset] key is selected, it is possible that you are prohibited from using the
function by user control. Check with the administrator of the machine.

Using the [Enter] Key

The [Enter] key has the same function as keys with the Enter mark (←), such as the [OK←] key and the [Close←] key.
Ready to copy. 10:10
EcoPrint

Off On

Cancel OK

3-12
Preparation before Use > Using the Operation Panel

Using the [Quick No. Search] Key

The [Quick No. Search] key performs the same action as the [Number] displayed on the touch panel. You can use it to
specify the speed dial for a transmission destination directly input values using the [# Keys].
For more information on speed dialing, refer to the following:
Checking and Editing Destinations (5-30)
10:10
One Touch Key No. Entry

(001 - 100)

Cancel OK

Help Screen
If you have difficulty operating the machine, you can check how to operate it using the touch panel.
When [?] (Help) is displayed on the touch panel, you can display the Help screen by touching [?] (Help). The Help
screen shows explanations of functions and how to use them.

1 Display the Paper Selection screen.

[Paper Selection] (6-5)

2 Display the help screen.

1 Shows the help title.
Ready to copy.
䝁䝢䞊䛷䛝䜎䛩䚹 10:10
㻝㻜㻦㻝㻜
Paper
⏝⣬㑅ᢥ Selection
2 Displays information about functions and
Auto
⮬ື
machine operation.
A4
㻭㻠 Plain
ᬑ㏻⣬
1/2
㻝㻛㻞
3 Closes the Help screen and returns to the
A4
㻭㻠 Plain
ᬑ㏻⣬ original screen.
A4
㻭㻠 Plain
ᬑ㏻⣬
4 Scrolls up and down when the help text
1 Cancel
䜻䝱䞁䝉䝹 OK
㻻㻷 cannot be displayed in its entirety on a
single screen.

Ready to copy.
䝁䝢䞊䛷䛝䜎䛩䚹 10:10
㻝㻜㻦㻝㻜
Paper
⏝⣬㑅ᢥ Selection
Select the cassette or the multipurpose tray
౑⏝䛧䛯䛔䝃䜲䝈䛾⏝⣬䛜ධ䛳䛯䜹䝉䝑䝖䜎䛯䛿
with the desired paper size.
4
ᡭᕪ䛧䝖䝺䜲䜢㑅ᢥ䛧䜎䛩䚹

Auto: Automatically selects the appropriate

2 ⮬ື㻦ཎ✏䛸タᐃෆᐜ䛻ྜ䜟䛫䛶⏝⣬䛜⮬ືⓗ䛻
paper size.
㑅ᢥ䛥䜜䜎䛩䚹
1/2
㻝㻛㻞

Cassette 1: Selects the paper in cassette 1.

䜹䝉䝑䝖㻝㻦䜹䝉䝑䝖㻝䛷౑⏝䛩䜛⏝⣬✀㢮䜢タᐃ䛧䜎䛩䚹
Cassette 2: Selects the paper in cassette 2.
䜹䝉䝑䝖㻞㻦䜹䝉䝑䝖㻞䛷౑⏝䛩䜛⏝⣬✀㢮䜢タᐃ䛧䜎䛩䚹
Cassette 3: Selects the paper in cassette 3.
䜹䝉䝑䝖㻟㻦䜹䝉䝑䝖㻟䛷౑⏝䛩䜛⏝⣬✀㢮䜢タᐃ䛧䜎䛩䚹
MP Tray: Selects the paper in the multipurpose tray.

3-13
Preparation before Use > Login/Logout

Login/Logout
If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter
your login user name and login password.

NOTE
The factory default login user name and login password are set as shown below.
Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
You will be unable to login if you forget your login user name or login password. In this event, login with
administrator privileges and change your login user name or login password.

Login
1 Enter the login user name and login password to login.
1 If this screen is displayed during operations, select [Keyboard] of "Login User Name" to enter the login user
name.
Enter login user name and password. 10:10

Login User Name

Keyboard

Login Password
Keyboard

Login

Character Entry Method (12-11)

2 [Login Password] > Enter the login password > [OK]

NOTE
If [Network Authentication] is selected as the user authentication method, authentication destinations are
displayed and either [Local] or [Network] can be selected as the authentication destination.
To authenticate by ID card, select [ID Card Login].

2 Select [Login].

3-14
Preparation before Use > Login/Logout

Simple Login
Select the user to login. 10:10

01 A 02 B 03 C

04 None 05 None 06 None

1/3

07 None 08 None 09 None

Menu

If this screen is displayed during operations, select a user and log in.

NOTE
If a user password is required, an input screen will be displayed.

Enabling Simple Login (9-22)

Logout

To logout from the machine, select the [Authentication / Logout] key to return to the login user name/login
password entry screen.
Users are automatically logged out in the following circumstances:
• When the machine enters the sleep state.
• When the auto panel reset function is activated.

3-15
Preparation before Use > Check the counter

Check the counter

Check the number of sheets printed and scanned.

1 Display the screen

[System Menu / Counter]key > [Counter]

2 Select [Printed Pages] > [Scanned Pages] to check the counter.

Refer to the printed coverage.

1 Check the screen

[System Menu / Counter] key > [Counter] > [Printed Pages] > [Print Coverage]

2 The selected [Last Page] or [Last Job] data is displayed.

[Last Page]: The data of the last printed page is displayed.
[Last Job]: The data of the last printed job is displayed.

NOTE
The printing volume as calculated from information indicated on print coverage data will not match on actual
printed volume. The actual printing volume varies depending on the usage (printing content, continuous printing
frequency, etc.) and environmental factors (temperature and humidity).

3-16
Preparation before Use > Loading paper

Loading paper
Load paper in the cassettes.

Precaution for Loading Paper

Fan the paper, then tap it on a level surface.

In addition, note the following points.
• If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam.
• Avoid exposing opened paper to high humidity as dampness can be a cause of problems. Return any paper
remaining in the cassettes to its paper storage bag and seal the bag for storage. Also return any paper remaining in
the multi purpose tray to its paper storage bag and seal the bag for storage.
• Leaving paper in the cassette for a long time may cause a discoloration of paper by heat from the cassette heater.
• If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the
cassettes and sealing it in the paper storage bag.

IMPORTANT
If you copy onto used paper (paper already used for printing), do not use paper that is stapled or
clipped together. This may damage the machine or cause poor image quality.

NOTE
If you use special paper such as letterhead, paper with holes or paper with pre-prints like logo or company
name, refer to the following:
Paper (12-14)

3-17
Preparation before Use > Loading paper

Selecting a Paper Feeder Unit

Select the paper feeder units according to the size and type of paper.

1
2
3

No. Name Paper Size Paper Type Capacity Page

1 Cassette 1 A3, A4-R, A4, A5-R, B4, B5-R, B5, Plain, Preprinted, Bond, Recycled, 500 sheets Loading
Ledger, Letter-R, Letter, Legal, Vellum, Rough, Letterhead, Color, (80 g/m2) Paper into
2 Cassette 2 Statement-R, Folio, 216mm×340mm, Prepunched, Thick, High Quality, Cassette 1
Officio II, 8K, 16KR, 16K Custom 1 to 8 (to 3) (3-
3 Cassette 3
18)

NOTE
• The number of sheets that can be held varies depending on your environment and paper type.
• You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause
paper jams or other faults.)

Loading Paper into Cassette 1 (to 3)

1 Pull the cassette completely out of the machine.

NOTE
Do not pull out more than one cassette at a time.

3-18
Preparation before Use > Loading paper

2 Adjust the paper length guide to the paper size required.

NOTE
When using 11X17" (Ledger) paper, lower the paper length guide to the left edge of the paper.

3 Adjust the position of the paper width guides located on the left and right sides of the
cassette.

3-19
Preparation before Use > Loading paper

4 Load paper.

IMPORTANT
• Load the paper with the print side facing up.
• After removing new paper from its packaging, fan the paper before loading it in the multi-purpose tray.
Precaution for Loading Paper (3-17)
• Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may
cause paper jams.
• Ensure that the loaded paper does not exceed the level indicator.
• If paper is loaded without adjusting the paper length guide and paper width guide, the paper may
skew or become jammed.

5 Be sure that the paper length and width guides rest securely against the paper.
If there is a gap, readjust the guides to fit the paper.

6 Gently push the cassette back in.

3-20
Preparation before Use > Loading paper

7 Inserting a Sheet of the Paper Size.

8 Display a screen.
[System Menu / Counter] key > [Cassette/MP Tray Settings] > [Cassette 1]

9 Configure the function.

Select the paper size and paper type.

[Cassette 1 (to 3)] (8-9)

NOTE
• If the size label is required, please contact your dealer or our sales and service representative.
• Paper size is automatically detected. Refer to the information below.
[Paper Selection] (6-5)
[Cassette 1 (to 3)] (8-9)

3-21
Preparation before Use > Using the Output Stopper

Using the Output Stopper

When using A3/ledger or larger paper, open the paper stopper as shown in the figure.

3-22
Preparation before Use > Using the Paper Stack Guide

Using the Paper Stack Guide

To use an envelope, thick paper, and cardstock, open the paper stack guide as shown below.
Besure to restore the guide when you are using paper other than an envelope, thick paper, and cardstock.

1 2

3-23
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

Preparation for Sending a Document to a Shared

Folder in a PC
Check the information that needs to be set on the machine and create a folder to receive the document on your
computer. Screens of Windows 8.1 are used in the following explanation. The details of the screens will vary in other
versions of Windows.

NOTE
Log on to Windows with administrator privileges.

Making a note of the computer name and full computer name

Check the name of the computer name and full computer name.

1 Display the screen.

On the start screen, right-click [PC] and the select [Properties]. Or, right-click the Window icon and select
[System].

NOTE
• In Windows Vista: Windows [Start] button > Right-click [Computer]. > [Properties]
• In Windows 7: Windows [Start] button > [Computer] > [Properties] > [System Properties]
• In Windows 8, select the desktop in the Start screen, right-click [Computer] from [Libraries] on Desktop, and
then select [Properties], display "System Properties Screen".
• In Windows 10, right-click the Windows [Start] button and then select [System].

2 Check the status.

Check the computer name and full computer name.

Screen example:
Computer name: PC4050
Full computer name: pc4050.abcdnet.com

After checking the computer name, click the [Close] button to close the "System Properties" screen.

Making a note of the user name and domain name

Check the domain name and user name for logging onto Windows.

3-24
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

1 Display the screen.

From the desktop charms, click [Search] and then and enter "command prompt" in the search box. In the list of
search results, select [Command Prompt].
The Command Prompt window appears.

NOTE
• In Windows Vista or Windows 7: Windows [Start] button > [All Programs] (or [Programs]) > [Accessories] >
[Command Prompt].
• In Windows 10, right-click the Windows [Start] button and then select [Command Prompt].

2 Check the status.

At the Command Prompt, enter "net config workstation" and then press [Enter].

Check the user name and domain name.

Screen example:
User Name:james.smith
Domain Name: ABCDNET

Configuring Shared Folder Access Permissions

If there is a workgroup item in System Properties, configure the settings below to limit folder access to a specific user or
group.

1 Display a screen.
From the desktop charms: [Settings] > [Control Panel] > [Appearance and Personalization] > [Folder Options]

NOTE
• In Windows Vista: [Start] > [Control Panel] > [ System and Maintenance] > [Appearance and Personalization]
> [Folder Options]
• In Windows 7: [Start] > [Control Panel] > [Appearance and Personalization] > [Folder Options]
• In Windows 10: Start up Explorer. > [View] > [Options] > [Folder Options]

3-25
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

2 Configure the settings.

After confirming that the [View] tab is displayed, clear the check box next to [Use Sharing Wizard
(Recommended)] under "Advanced settings".

3 Click on the [OK] button.

Creating a Shared Folder, Making a Note of a Shared Folder

Create a "Shared Folder" to receive the document in the destination computer.

NOTE
If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or
group.

1 Select [Settings] in charms on the Desktop, and then select [Control Panel] > [Appearance and
Personalization] > [Folder Options].

In Windows 7: [Start] > [Control Panel] > [Appearance and Personalization] > [Folder Options]
In Windows 10: Start up Explorer. > [View] > [Options] > [Folder Options]

1 Make sure that the [View] tab is selected.

3
Remove the checkmark from [Use Sharing Wizard (Recommended)] in "Advanced settings".

3-26
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

1 Create a folder.
Create a folder on your computer.
For example, create a folder with the name "scannerdata" on the desktop.

2 Configure permission settings.

1 Right-click the "scannerdata" folder and click [Share] and [Advanced sharing]. Click the [Advanced Sharing]
button.

2 Select the [Share this folder] checkbox and click the [Permissions] button.

3 Make a note of the Share name.

3-27
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

4 Click the [Add] button.

5 Specify the location.

1 If the computer name that you made a note of on page is
the same as the domain name:
If the computer name is not shown in "From this location",
1 click the [Locations] button, select the computer name, and
click the [OK] button.
Example: pc4050
2 If the computer name that you made a note of on page is
not the same as the domain name:
If the text after the first dot (.) in the full computer name that
you made a note of does not appear in "From this location",
click the [Locations] button, select the text after the dot (.),
and click the [OK] button.
Example: abcdnet.com
Making a note of the computer name and full computer
name (3-24)
2 Enter the user name that you made a note of on page in the
text box, and click the [OK] button.
Also the user name can be made by clicking the [Advanced]
button and selecting a user.

6 Set the access permission for the user selected.

1 Select the user you entered.
2 Select the [Allow] checkbox of the "Change" and "Read"
1 permissions.
3 Click the [OK] button.

NOTE
"Everyone" gives sharing permission to everyone on the network. To strengthen security, it is recommended
that you select "Everyone" and remove the "Read" [Allow] checkmark.

3-28
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

7 Click the [OK] button in the "Advanced Sharing" screen to close the screen.

8 Check the details set in the [Security] tab.

1 Select the [Security] tab.
1 2 Select the user you entered.
3 If the user does not appear on "Group or user names",
2 click [Edit] button to add user in a similar way of
"configuration of permission settings".
4 Make sure that checkmarks appear on [Allow] checkbox
for the "Modify" and "Read & execute" permissions.
3
5 Click the [Close] button.

Sharing File and Printers

NOTE
Log on to Windows with administrator privileges.

1 Display the screen.

From the desktop charms: [Settings] > [Control Panel] > [System and Security] > [Allow an app through Windows
Firewall].

NOTE
• In Windows Vista, from [Start] button on the Windows, select [Control Panel], [Security], and then [Turn
Windows Firewall on or off].
• In Windows 7: [Start] button > [Control Panel] > [System and Security] > [Allow a program through Windows
Firewall].

NOTE
If the User Account Control dialog box appears, click the [Continue] button.

3-29
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

2 Select the [File and Printer Sharing] checkbox.

Configuring Windows Firewall Settings

Permit sharing of files and printers and set the port used for SMB transmission.

NOTE
Log on to Windows with administrator privileges.

1 Display the screen.

In charms on Desktop, click [Settings], [Control Panel], [System and Security], and then [Windows Firewall].

NOTE
• In Windows Vista, from [Start] button on the Windows, select [Control Panel], [Security], and then [Turn
Windows Firewall on or off].
• In Windows 7: [Start] button > [Control Panel] > [System and Security] > [Check firewall status].
• In Windows 8: From the desktop charms: [Settings] > [Control Panel] > [System and Security] > [Windows
Firewall].
• In Windows 10: Start up Explorer. > [View] > [Options] > [Folder Options].

NOTE
If the User Account Control dialog box appears, click the [Continue] button.

3-30
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

2 Add a port.
1 Select [Advanced settings].

NOTE
In Windows Vista: [Exceptions] tab > [Add Port] > Perform procedure 2-5.

2 Select [Inbound Rules].

3 Select [New Rules].

4 Select [Port].

3-31
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

5 Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter "445" then click [Next].

NOTE
In Windows Vista, use "Name" to assign a name to the port to be added (Example: Scan to SMB). Enter "445"
in "Port Number". Select [TCP] for "Protocol". After settings are the way you want, click the [OK] button.

6 Select [Allow the connection] and click the [Next] button.

7 Make sure all checkboxes are selected and click the [Next] button.

3-32
Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC

8 Enter "Scan to SMB" in "Name" and click [Finish].

3-33
Preparation before Use > Adding a Destination

Adding a Destination
You can assign destinations to the Address Book or One Touch Key, or modify destination assignments. Assigned
destinations can be used with Send as E-mail, Send to Folder, and Fax Transmission.

NOTE
Registering and editing of the Address Book can also be done in Command Center RX.
Using Command Center RX to Add Destinations to the Address Book (3-42)

Adding a Destination (Address Book)

This assigns a new destination to the Address Book. There are two registering methods, contacts and groups. When
adding a group, enter the group name and select group members from the Address Book.

NOTE
If registering and editing of the Address Book is restricted to administrators, you can edit the Address Book by
logging in with administrator privileges.
[Edit Restriction] (8-27)

Registering a contact address

Each address can include information such as destination name, E-mail address, FTP server folder path, computer
folder path, FAX No., etc.
Maximum number of addresses: 200

1 Display a screen.
[System Menu / Counter] key > [Address Book/One Touch] > [Address Book] > [ ] > [Individual]

2 Add the name.

1 Enter the destination name to be displayed in the address book. > [Next >]

NOTE
The number of characters you can enter is limited.
Maximum number of characters: Up to 32
For details on entering characters, refer to the following:
Character Entry Method (12-11)

3-34
Preparation before Use > Adding a Destination

3 Add the address.

E-mail Address
[E-mail Address] > Enter the E-mail address. > [OK]

NOTE
You can enter up to 128 characters.
For details on entering characters, refer to the the following:
Character Entry Method (12-11)

The Folder (SMB) Address

[SMB] > [Host Name], [Path], [Port], [Login User Name] or [Login Password] > [OK]

NOTE
For the computer name, share name, domain name, and user name, enter the information that you noted when
you created the shared folder.
For details on creating shared folders, refer to the following:
Preparation for Sending a Document to a Shared Folder in a PC (3-24)

The table below explains the items to be entered.

Item Description Max. No. of
Characters
Host Name Computer name 64 characters

Path Share name 128 characters

For example: scannerdata
If saving in a folder in the shared folder:
share name\folder name in shared folder

Port Port number (Normally 445) 1-65535

Login User Name If the computer name and domain name are the same: 64 characters
User Name:
For example: james.smith
If the computer name and domain name are different:
Domain name\User name
For example: abcdnet\james.smith

Login Password Windows logon password 64 characters

(Case sensitive.)

To search for a folder on a PC on the network and add it, perform the operation below.
[Menu] > [Search Folder from Network] or [Search Folder by Host Name]
If you selected "Search Folder from Network", you can enter the "Domain/Workgroup", and "Host Name" to
search PCs on the network for the destination.
If you pressed "Search Folder by Host Name"[Next], you can search all PCs on the network for a destination.
A maximum of 500 addresses can be displayed. To display the login user name and login password entry screen,
perform the operation below.
On the screen that appears, select the host name (computer name) and then select [Next >].

3-35
Preparation before Use > Adding a Destination

NOTE
• For details on entering characters, refer to the the following:
Character Entry Method (12-11)
• Search and send are not supported when two-byte characters are used in the host name, domain name,
workgroup name, or user name.
• To check the connection to the specified computer, select [Menu] > [Connection Test]. If the connection fails,
check the entries you made.

The Folder (FTP) Address

[SMB] > [Host Name], [Path], [Port], [Login User Name] or [Login Password] > [OK]
The table below explains the items to be entered.
Item Description Max. No. of
Characters
Host Name Host name or IP address of FTP server 64 characters

Path*1 Path for the file to be stored 128 characters

For example: \Use\ScanData
If no path is entered, the file is stored in the home directory.

Path Port number (Normally 21) 1-65535

Login User Name FTP server login user name 64 characters

Login Password FTP server login password 64 characters

*1 When the FTP server is based on Linux/UNIX, the path including the sub-folder is combined by the slash (/) and not the
back-slash(\).

NOTE
• For details on entering characters, refer to the the following:
Character Entry Method (12-11)
• To check the connection to the specified FTP server, select [Menu] > [Connection Test]. If the connection fails,
check the entries you made.

1 If you want to specify an address number, select [Address Number].

2 Use [+] / [-] or the numeric keys to enter an address number (001 to 250).
To have the number assigned automatically, specify 000.

NOTE
• An address number is ID number for a single destination. You can select any available number for groups.
• If you specify an address number that is already in use, an error message will appear and the address will not
be added.

3 Select [OK].

4 Check if the destination entry is correct > [Save]

The destination is added to the Address Book.

3-36
Preparation before Use > Adding a Destination

Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time.
Maximum number of groups: 50

NOTE
Before adding a group in the Address Book, the contacts to be included in the group must be added first.
Register one or more individual destinations as needed before proceeding. The number of groups that can be
added is described below.
• Destinations: 100
• 5 (total) destinations for FTP and SMB

1 Display a screen.
[System Menu] > [Address Book/One Touch] > [Address Book] > [ ] > [Group]

2 Add the name.

1 Enter the group name displayed on the Address Book > [Next >]

NOTE
The number of characters you can enter is limited.
Maximum number of characters: Up to 32
For details on entering characters, refer to the the following:
Character Entry Method (12-11)

3 Select the members (destinations).

1 Select [Member].

2 Select [ ].

3 Select destinations (contacts) to add to the group. The selected destinations are indicated by a checkmark in
the check box.

NOTE
Destinations can be sorted or searched by destination name or address number.
Checking and Editing Destinations (5-30)

4 Select [OK].
If you have more destinations to add, repeat Steps 2 to 4.

5 Select [End].

6 If you want to specify an address number, select [Address Number].

3-37
Preparation before Use > Adding a Destination

7 Use [+] / [-] or the numeric keys to enter an address number (000 to 250).
For auto assignment, enter 000.

NOTE
• An address number is an ID number for a single destination. You can select any available number for groups.
• If you specify an address number that is already in use, an error message will appear and the group will not
be registered.

8 Select [OK].

4 Check if the selected destination was added to the group > [Save]
Now the group is added to the Address Book.

Changing an Address Book Destination

Edit and delete the destinations (contacts) you added to the Address Book.

1 Display the screen

1 [System Menu / Counter] key > [Address Book/One Touch] > [Address Book]

2 Make the changes you want.

NOTE
Destinations can be sorted or searched by destination name or address number.
Checking and Editing Destinations (5-30)

Editing a Contact

1 Select [ ] for the destination you want to edit.

2 Change "Name", "Address Number" and destination type and address.

For details on how to edit, refer to the information below.

Registering a contact address (3-34)

3 [Save] > [Yes]

Register the changed destination.

Editing a Group

1 Select [ ] for the destination you want to edit.

2 Change "Name" and "Address Number".

For details on how to edit, refer to the information below.

Adding a Group (3-37)

3 Select [Member].

4 To delete a destination from the group, select [ ] > [Yes]. To add a destination, select [ ].

5 [Save] > [Yes]

Register the changed destination.

3-38
Preparation before Use > Adding a Destination

Deleting an Address Book Destination

Delete the destinations (contacts) you added to the Address Book.

1 Display the screen

1 [System Menu / Counter] key > [Address Book/One Touch] > [Address Book]

2 Select a destination or group to delete.

NOTE

Destinations can be sorted or searched by destination name or address number.

Checking and Editing Destinations (5-30)

2 [ ] > [Yes]
Delete the contact or group.

Assigning a Destination to a One Touch Key

Assign a new destination (contact or group) to an one touch key.
Maximum number of assignments: 100

NOTE
• Refer to the following for use of One Touch Key.
Checking and Editing Destinations (5-30)
• You can add One Touch keys and change their settings on .
Using Command Center RX to Add Destinations to the Address Book (3-42)
• If only an administrator is allowed to perform One Touch Key registration and editing, login with administration
rights is required for editing.
[Edit Restriction] (8-27)
Command Center RX User Guide

1 Display the screen

[System Menu / Counter] key > [Address Book/One Touch] > One Touch Key]

3-39
Preparation before Use > Adding a Destination

2 Add a One Touch Key.

1 Selecting a One Touch Key number (001 to 100) > and then selecting the [Quick No. Search] key enables
selection using direct entry of a One Touch Key number.

NOTE

For details on the [Quick No. Search] key, refer to the information below.
Using the [Quick No. Search] Key (3-13)

Select a One Touch Key with no registered destination.

System Menu/Counter. 10:10

Address Book/One Touch - One Touch Key
001 AAA 002 BBB 003 CCC

004 None 005 None

1 006 None

1/9
007 None 008 None 009 None

010 None 011 None 012 None

Menu End

2 Select a destination (contact or group) to assign to the One Touch Key.

Selecting [ ] shows detailed information about the selected destination.

NOTE
Destinations can be sorted or searched by destination name or address number.
Checking and Editing Destinations (5-30)

3 Enter the name of the One Touch Key displayed on the send base screen > [Next >].

NOTE
The number of characters you can enter is limited.
Maximum number of characters: Up to 24
For details on entering characters, refer to the the following:
Character Entry Method (12-11)

4 Select [Register].
The destination is registered to the One Touch Key.

Editing One Touch Key

Edit the destinations you added to One Touch Key.

1 Display the screen

1 [System Menu / Counter] key > [Address Book/One Touch] > One Touch Key]

2 Select a One Touch Key number (001 to 100) to edit. For direct entry of a One Touch Key number, select the
[Quick No. Search] key.

2 Changing the Registered Information.

1 [Menu] > [Edit] > [Destination]

3-40
Preparation before Use > Adding a Destination

2 Select a new destination (contact or group). Selecting [ ] shows detailed information about the selected
destination.
10:10
Address Book (All)

001 ABCD 123456

002 EFGH efg@efg.com

1/2
003 IJKL 12345.com

004 MNOP 11111.com

Menu Cancel OK

NOTE
Destinations can be sorted or searched by destination name or address number.
Checking and Editing Destinations (5-30)

3 [OK] > [Save] > [Yes]

The destination is registered to the One Touch Key.

Deleting the Destination to the One Touch Key

Deleting the Destination to the One Touch Key.

1 Display the screen

1 [System Menu / Counter] key > [Address Book/One Touch] > One Touch Key]

2 Select a One Touch Key number (001 to 100) to edit. For direct entry of a One Touch Key number, select the
[Quick No. Search] key.

2 Delete the Registered Information.

Select: [ ] > [Yes].
The data registered in the One Touch Key is deleted.

System Menu/Counter. 10:10

Address Book/One Touch - One Touch Key
001 AAA 002 BBB 003 CCC

004 None 005 None 006 None

1/9
007 None 008 None 009 None

010 None 011 None 012 None

Menu End

3-41
Preparation before Use > Adding a Destination

Using Command Center RX to Add Destinations to the

Address Book
You can register destinations to the machine's Address Book, from .

1 Display a screen.
1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.
Click in the following order to check the machine's IP address and the host name.
On the MFP Home screen: [Device Information] > [Identification/Network]
Example 1: https://192.168.48.21/ (for IP address)
Example 2: https://MFP001 (if the host name is "MFP001")

3 Log in with administrator privileges.

The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case
letters are distinguished (case sensitive).)
Login User Name: Admin
Login Password: Admin

4 On the [Address Book] menu, click [Machine Address Book].

1
2

5 Click [Add].

2 Configure the settings.

1 Enter the destination information.
Enter the information for the destination you want to register. The fields to populate are the same as when registering via
operation panel.

Adding a Destination (3-34)

2 Click [Submit].

3-42
Preparation before Use > Recalling Frequently Used Functions (Favorites)

Recalling Frequently Used Functions (Favorites)

After you add frequently used functions to Favorites, you can recall them quickly and easily. You can also name the
programs for easy identification when recalling.
Program name Description Default Registration
ID Card Copy Use this when you want to copy a driver's • Copy Function
license or an insurance card. When you scan • Program Mode
the front and back of the card, both sides will
be combined and copied onto a single sheet. ID Card Copy: [On]
Continuous Scan: [On]
Original Size: A5-R
Paper Selection: Cassette 1
Zoom: [100%]

Paper Saving Copy Use this to save paper. You can configure • Copy Function
page combination and paper saving setting by • Wizard Mode
following the instructions on the screen.
Combine: [2 in 1]
Original: [1-sided]
Duplex: [2-sided]
Paper Selection: Cassette 1
Number of Copies: 1

Simple Folder Send Use this when you want to send an image to • Transmission Function
(destination entry) any shared folder on a computer or to the FTP • Wizard Mode
folder. You can configure destination, color,
and other settings as indicated by the Destination: New folder
instructions that appear. Color: Full Color
Document Name Entry: Initial default
File Format: [PDF]
Continuous Scan: [Off]
Scan Resolution: [300 × 300 dpi]

Scan to PC (Address Use this when you want to send an image to • Transmission Function
Book) any shared folder on a computer registered in • Wizard Mode
the Address Book or to the FTP folder. You
can configure destination, color, and other Destination: Address Book
settings as indicated by the instructions that Color: Full Color
appear. Document Name Entry: Initial default
File Format: [PDF]
Continuous Scan: [Off]
Scan Resolution: [300 × 300 dpi]

Simple Mail Send Use this when you want to send an image to • Transmission Function
(Destination Entered) any destination E-mail address. You can • Wizard Mode
configure destination, color, and other settings
as indicated by the instructions that appear. Destination: New E-mail address
Color: Full Color
Document Name Entry: Initial default
File Format: [PDF]
Continuous Scan: [Off]
Scan Resolution: [300 × 300 dpi]
E-mail Subject: Initial default
Mail Body: Initial default

3-43
Preparation before Use > Recalling Frequently Used Functions (Favorites)

Program name Description Default Registration

Simple E-mail Send Use this when you want to send an image to • Transmission Function
(Address Book) any destination E-mail address registered in • Wizard Mode
the Address Book. You can configure
destination, color, and other settings as Destination: Address Book
indicated by the instructions that appear. Color: Full Color
Document Name Entry: Initial default
File Format: [PDF]
Continuous Scan: [Off]
Scan Resolution: [300 × 300 dpi]
E-mail Subject: Initial default
Mail Body: Initial default

NOTE
Up to 20 functions combining copying and sending can be registered in the program.
You can select a favorite using either of two recall methods and register it.
• Wizard Mode (Selection Dialog): Registered settings are recalled in sequence, so settings are configured by
confirming or modifying them.
• Program Mode: Selecting a key that is a favorite immediately recalls the applicable setting.

Adding to Favorites in Wizard Mode

Here we will provide an example send operation.

1 Display a screen.
[Home] key > [Send] > [Favorites]

2 Adds Favorites.
1 [Menu] > [Add]

2 Select the job type.

3 Select [Wizard].

4 Select the function to recall > [Next >]

The selected item is shown by the wizard.

NOTE
The "Destination Recall Method" selection screen does not appear when the job type is Copy].

5 Enter a name for the favorite. > [Next >]

Character Entry Method (12-11)

3-44
Preparation before Use > Recalling Frequently Used Functions (Favorites)

6 Check the content. Change or add information as needed.

Item Description
Name Enter up to 32 characters for the name that appears on the Favorites screen.

Add - Job Type Shows the type of the selected job.

Number*1 Enter a number for the favorite.

If you specify "00" as the address number, the address is added under the lowest available
number.

Owner*2 Shows the user.

Permission*2 Specifies whether favorites should be shared with other users.

Destination*3 Checks a destination.

Functions Use the Wizard to select the displayed functions.

Function Type Selects the method used to recall favorites.

*1 If user login administration is enabled, you can only change settings by logging in with administrator privileges.
*2 Displayed when user login administration is enabled.
*3 Displayed when the "Job Type" setting is [Send] or [FAX].

7 Select [Register].
This adds the favorite.

8 "Do you want to add a new function to the home screen?" screen appears. To display a favorite to the Home
screen, select [Yes], specify the location where you want to display the icon of the favorite, and then select
[Save].

Adding to Favorites in Program Mode

If you are planning to select the Program Mode, first configure the copy function, transmission function, FAX function,
send destination, and/or other settings to be added to Favorites.

1 Display a screen.
1 [Home] key > [Send]

2 This configures send function and/or destination settings to be registered in a program.

3 Select [Favorites].

2 Adds Favorites.
1 [Menu] > [Add]

2 Select the job type.

3 Select [Program].

4 Enter a name for the favorite. > [Next >]

Character Entry Method (12-11)

3-45
Preparation before Use > Recalling Frequently Used Functions (Favorites)

5 Check the content. Change or add information as needed.

Item Description
Name Enter up to 32 characters for the name that appears on the Favorites screen.

Add - Job Type Shows the type of the selected job.

Number*1 Enter a number for the favorite.

If you specify "00" as the address number, the address is added under the lowest available
number.

Owner*2 Shows the user.

Permission*2 Specifies whether favorites should be shared with other users.

Function Format Selects the method used to recall favorites.

*1 If user login administration is enabled, you can only change settings by logging in with administrator privileges.
*2 Displayed when user login administration is enabled.

6 Select [Register].
This adds the favorite.

7 "Do you want to add a new function to the home screen?" screen appears. To display a favorite to the Home
screen, select [Yes], specify the location where you want to display the icon of the favorite, and then select
[Save].

Executing Favorites in Wizard Mode

The procedure for recalling and executing a favorite in Wizard Mode is shown below.

1 Recalling the favorite.

1 On the Home screen, select [Favorites] or select the key of a favorite.
If you selected the key of a favorite, that favorite will be recalled. If you selected [Favorites], proceed with the following
steps.

2 Select the key of the favorite you want to recall.

2 This executes the favorite.

1 A series of screens will appear, so configure settings and then select [Next >].
The Transmit Settings dialog box will appear.

NOTE
To change a setting, select [< Back] and then make the changes you want.

2 Place the originals > [Start] key

3-46
Preparation before Use > Recalling Frequently Used Functions (Favorites)

Executing Favorites in Program Mode

Use the procedure below to recall and execute a favorite in Program Mode.

1 Recalling the favorite.

1 On the Home screen, select [Favorites] or select the key of a favorite.
If you selected the key of a favorite, that favorite will be recalled. If you selected [Favorites], proceed with the following
steps.

2 Select the key of the favorite you want to recall.

2 This executes the favorite.

1 Place the originals > [Start] key

Editing a Favorite
You can use the procedure in this section to modify favorite numbers, favorite names, and sharing settings.
Use the procedure below to edit favorites.

1 Display a screen.
1 [Home] key > [Favorites]

2 Editing a Favorite.
1 [Menu] > [Edit]

2 Select the favorite you want to modify.

3 Modify the favorite name, favorite number, and/or sharing settings.

Adding to Favorites in Wizard Mode.

4 [Save] > [Yes]

Deleting a Favorite
You can use the procedure below to delete a favorite.
Use the procedure below to delete a favorite.

1 Display a screen.
1 [Home] key > [Send] > [Favorites]

2 Delete the favorite.

1 [Menu] > [Delete]

2 Select the favorite you want to delete.

3 Select [Yes].

3-47
Preparation before Use > Registering Shortcuts (Copy, Send, and Document Box Settings)

Registering Shortcuts (Copy, Send, and Document

Box Settings)
You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The function
name displayed by a short cut key can also be modified as required.

NOTE
You can register up to 2 shortcuts for copying functions, sending functions, and functions set for document box.

Adding Shortcuts
Shortcut registration is performed on the function list screen. Use the procedure below to register a shortcut.

1 Display the screen.

The steps below can be performed while the Copy, Send, FAX, or Document Box screen is displayed.
[Functions] > [Add/Edit Shortcut]

2 Adding Shortcuts.
1 Select [Add].
A shortcut consists of the contents described below.

Private Shortcut 1, 2 Shortcuts that can be used by the logged in user only. Shortcuts can be registered only while
user login administration is in effect.

Shared Shortcut 1, 2 Shortcuts that can be used by all MFP users. If user login administration is in effect,
shortcuts can be registered only when logged in with administrator privileges.

2 Select the setting you want to add.

NOTE
If you select a shortcut number already registered, the currently registered shortcut can be replaced with a new
one.

3 Enter the name. > [Next >].

Up to 24 characters can be entered.

Character Entry Method

4 Select [Register].
The shortcut is registered.

Edit the shortcut

1 Display the screen.
The steps below can be performed while the Copy, Send, FAX, or Document Box screen is displayed.
[Functions] > [Add/Edit Shortcut]

2 Edit the shortcut.

1 Select [Edit].

2 Select the shortcut key you want to edit.

3-48
Preparation before Use > Registering Shortcuts (Copy, Send, and Document Box Settings)

3 [Number] or [Name] > Modify settings. > [OK]

4 [Save] > [Yes]

Deleting a Shortcut
1 Display a screen.
The steps below can be performed while the Copy, Send, FAX, or Document Box screen is displayed.
[Functions] > [Add/Edit Shortcut]

2 Delete the shortcut.

1 Select [Delete].

2 Select the shortcut you want to delete. > [Yes]

3-49
Preparation before Use > Using Document Boxes

Using Document Boxes

Document Box is a function for saving print data from a computer and sharing it with multiple users.
The available Document Boxes are as follows: Custom Box, Job Box, Removable Memory Box, F Code Box, Polling
Box, and FAX Memory Receive Box.

What is Custom Box?

Custom Box is a component box which you can create within the Document Box and store data for later retrieval. You
can create or delete a Custom Box.
The following operations are possible:
• Printing Documents in Custom Box (5-43)
• Saving Scanned Documents to a Custom Box (5-34)
• Moving Documents in a Custom Box (5-34)
• Joining Documents in a Custom Box (5-36)
• Deleting Documents in a Custom Box (5-37)
• Sending Documents in a Custom Box (5-37)

NOTE
• To use Custom Box, an optional SSD must be installed in the machine.
HD-6/7 <Large Capacity Storage: SSD> (12-6)
• Main Custom Box operations can also be performed with Command Center RX.
Command Center RX User Guide

What is Job Box?

"Job Box" refers collectively to the Private Print, Stored Job Box and Quick Copy/Proof and Hold Box. These Job Boxes
cannot be created or deleted by a user.
The four types of Job Box are listed below.
• Private Print Box (5-39)
• Hold Box (5-41)
• Quick Copy Box (5-42)
• Proof and Hold Box (5-43)

NOTE
• You can set up the machine so that temporary documents in job boxes are automatically deleted.
Deletion of Job Retention (8-25)
• For details on operating [Private Print/Stored Job], [Quick Copy/Proof and Hold], refer to the following.
Printing Data Saved on the Machine (5-40)

What is Removable Memory Box?

A USB memory stick can be connected to the USB memory slot on the machine to print a saved file. You can print data
directly from the USB memory without a PC. Image files scanned using this machine can also be saved to USB memory
in the PDF, TIFF, JPEG, XPS, OpenXPS or high compression PDF format (Scan to USB).

3-50
Preparation before Use > Using Document Boxes

The F Code Box, Polling Box, and FAX Memory Receive Box
are for storing FAX data.
Fax Box store the fax data.

NOTE
The optional FAX Kit is required to use the F Code Box, Polling Box, and FAX Memory Receive Box are for
storing FAX data.

FAX Operation Guide

Using Machine Operations to Create a New Custom Box

NOTE
• To use Custom Box, an optional SSD must be installed in the machine.
• If user login administration is enabled, you can only change the settings by logging in with administrator
privileges.
The factory default login user name and login password are set as shown below.
Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
• If user login administration is enabled, log in with administrator privileges to perform the following operations.
They cannot be performed with user privileges.
- Creating a box
- Deleting a box of which owner is another user.

1 Display the screen.

1 [Home] key > [Custom Box]

2 [Menu] > [Add]

3-51
Preparation before Use > Using Document Boxes

2 Register the Custom Box.

1 Enter the box name. > [Next >]
Enter up to 32 characters as the box name.

Character Entry Method (12-11)

The table below lists the items to be set.
Item Description
Box Name Enter a box name consisting of up to 32 characters.
Character Entry Method (12-11)
Box No. Enter the box number by selecting [+], [-] or number keys. The box number can be from 0001 to
1000. A Custom Box should have a unique number. If you enter 0000, the smallest number
available will be automatically assigned.
Owner*1 Set the owner of the box. Select the owner from the user list that appears.
Permission*2 Select whether to share the box.
Box Password User access to the box can be restricted by specifying a password to protect the box. Entering a
password is not mandatory. Enter the same password of up to 16 characters in both [Password]
and [Confirm Password].
This can be set if [Shared] is selected in Permission.
Usage Restriction The usage for a box can be restricted. To enable a capacity restriction enter a value for the
storage capacity of the Custom Box in megabytes by selecting [-], [+] or number keys. Though the
limit value changes with the number of Custom Boxes that are created, the maximum range of
entered values is from 1 to 30,000 (MB).
Auto File Deletion Automatically deletes stored documents after a set period of time. Select [On] to enable automatic
deletion and then use [+] and [-] or the numeric keys to enter the number of days for which
documents are stored. You can enter any number between 1 and 31 (day(s)). To disable
automatic file deletion, select [Off].
Free Space Displays the free space on the box.
Overwrite Setting Specifies whether or not old stored documents are overwritten when new documents are stored.
To overwrite old documents, select [Permit]. To retain old documents, select [Prohibit].
Delete after Print Automatically delete a document from the box once printing is complete. To delete the document,
select [On]. To retain the document, select [Off].

*1 Displayed when user login administration is enabled.

*2 Not displayed when "Owner" is set to [No Owner].

2 Select [Register].
A box is created.

3-52
Preparation before Use > Using Document Boxes

Using Command Center RX to Create a New Custom Box

You can register a custom box from.

NOTE
To use Custom Box, an optional SSD must be installed in the machine.

1 Display the screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.
Click in the following order to check the machine's IP address and the host name.
On the MFP Home screen: [Device Information] > [Identification/Network]
Example 1: https://192.168.48.21/ (for IP address)
Example 2: https://MFP001 (if the host name is "MFP001")

3 On the [Submit] menu, click [Network Security].

1
2

4 Click [Add].

2 Configure the settings.

1 Enter the box details.
Enter the information for the custom box you want to register. For details on the fields to populate, refer to the following:

Command Center RX User Guide

2 Click [Submit].

3-53
Preparation before Use > Using Document Boxes

Edit the custom box.

1 Display the screen.
1 [Home] key > [Custom Box]

2 Edit the custom box.

1 [Menu] > [Edit]

2 Select the box you want to edit.

NOTE
• When you have logged in as a user, you can only edit a box whose owner is set to that user.
• When you have logged in as administrator, you can edit all boxes.

When user login administration is enabled, the settings that can be changed varies depending on the privileges of the
logged in user.

Privileges Settings that can be changed

Administrator Box Name

Box No.

Owner

Permission

Box Password

Usage Restriction

Auto File Deletion

Overwrite Setting

Delete after Print

User Box Name

Box Password

Permission

Auto File Deletion

Overwrite Setting

Delete after Print

For details on each item, refer to the information below.

Using Machine Operations to Create a New Custom Box (3-51)

3-54
Preparation before Use > Using Document Boxes

Deleting Custom Box

1 Display a screen.
1 [Home] key > [Custom Box]

2 Delete the box.

1 [Menu] > [Delete]

2 Select the box you want to delete.

NOTE
• When you have logged in as a user, you can only delete a box whose owner is set to that user.
• When you have logged in as administrator, you can delete all boxes.

3 Select [Yes].

3-55
Operation on PC >

4 Operation on PC
This chapter explains the following topics:
Printer Driver Print Settings Screen ................................................................................................................... 4-2
Displaying the Printer Driver Help ...................................................................................................................... 4-4
Changing the Default Printer Driver Settings ..................................................................................................... 4-5
Printing from PC ................................................................................................................................................. 4-6
Printing on Standard Sized Paper ............................................................................................................ 4-6
Printing on Non-standard Sized Paper .................................................................................................... 4-7
Canceling Printing from a Computer ........................................................................................................ 4-9
Storing Data in Machine Memory and Printing Data in Machine Memory ......................................................... 4-11
On the computer, specify the document box and save the job ............................................................... 4-11
Using Command Center RX to Print a Job Stored in a Custom Box ..................................................... 4-12
Monitoring the Printer Status (Status Monitor) ................................................................................................. 4-14
Accessing the Status Monitor ................................................................................................................ 4-14
Exiting the Status Monitor ...................................................................................................................... 4-14
Status Monitor Display ........................................................................................................................... 4-14
Printing Progress Tab ............................................................................................................................ 4-15
Paper Tray Status Tab ........................................................................................................................... 4-15
Toner Status Tab .................................................................................................................................... 4-15
Alert Tab ................................................................................................................................................. 4-16
Status Monitor Context Menu ................................................................................................................ 4-16
Status Monitor Notification Settings ....................................................................................................... 4-17

4-1
Operation on PC > Printer Driver Print Settings Screen

Printer Driver Print Settings Screen

The printer driver print settings screen allows you to configure a variety of print-related settings.

Printer Driver User Guide

1 3

No. Description
1 [Quick Print] tab
Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it
changes to an image resembling the print results and applies the settings.

[Basic] tab
This tab groups basic functions that are frequently used. You can use it to configure the paper size,
destination, and duplex printing.
[Layout] tab
This tab lets you configure settings for printing various layouts, including booklet printing, combine mode,
poster printing, and scaling.
[Finishing] tab
This tab lets you configure settings related to finishing of printed media.
[Imaging] tab
This tab lets you configure settings related to the quality of the print results.
[Publishing] tab
This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film.
[Job] tab
This tab lets you configure settings for saving print data from the computer to the machine. Regularly used
documents and other data can be saved to the machine for easy printing later. Since saved documents can
be printed directly from the machine, this function is also convenient when you wish to print a document that
you don't want others to see.
[Advanced] tab
This tab lets you configure settings for adding text pages or watermarks to print data.

4-2
Operation on PC > Printer Driver Print Settings Screen

2 [Profiles]
Printer driver settings can be saved as a profile. Saved profiles can be recalled at any time, so it's a
convenient practice to save frequently used settings.

3 [Reset]
Click to revert settings to their initial values.

4-3
Operation on PC > Displaying the Printer Driver Help

Displaying the Printer Driver Help

The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display
Help as explained below.
1 Click the [?] button in the upper right corner of the screen.
1
2 Click the item you want to know about.

NOTE
The Help appears, even when you click the item you want to know about and press the [F1] key on your
keyboard.

4-4
Operation on PC > Changing the Default Printer Driver Settings

Changing the Default Printer Driver Settings

The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when
printing. Instructions are based on interface elements as they appear in Windows 8.1.
For the settings, refer to the following:

Printer Driver User Guide

1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].

NOTE
In Windows 7, click [Start] button on the Windows, and then click [Devices and Printers].

2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu
of the printer driver.

3 Click the [Basic] button on the [General] tab.

4 Select the default settings and click the [OK] button.

4-5
Operation on PC > Printing from PC

Printing from PC
Follow the steps below to print documents from applications.
This section provides the printing method using the KX DRIVER.

NOTE
• To print the document from applications, install the printer driver on your computer from the supplied DVD
(Product Library).
• In some environments, the current settings are displayed at the bottom of the printer driver.

• When printing the cardstock or envelopes, load the cardstock or envelopes in the multi purpose tray before
performing the following procedure.
When you place envelopes or cardstock on the platen (5-9)

Printing on Standard Sized Paper

If you loaded a paper size that is included in the print sizes of the machine, select the paper size on the [Basic] tab of the
print settings screen of the printer driver.

NOTE
On the MFP operation panel, specify the paper size and media type to print.
[Cassette/MP Tray Settings] (8-9)

1 Display the screen.

Click [File] and select [Print] in the application.

2 Configure the settings.

1 Select the machine from the "Name" menu and click the [Properties] button.

1 2

2 Select the [Basic] tab.

4-6
Operation on PC > Printing from PC

3 Click "Print Size:" menu and select the paper size to use for printing.
To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size
needs to be registered.

Printing on Non-standard Sized Paper (4-7)

NOTE
If you select [Off] for "Auto Cassette Change", select the paper source that contains the paper you want to use
from "Source".
Auto Cassette Change (8-30)

To print on the special paper such as thick paper or transparency, click "Media type:" menu and select the media type.

4 Click [OK] button to return to the Print dialog box.

3 Start printing.
Click the [OK] button.

Printing on Non-standard Sized Paper

If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab
of the print settings screen of the printer driver.
The registered size can be selected from the "Print Size:" menu. Instructions are based on interface elements as they
appear in Windows 8.1.

NOTE
Specify the paper size and media type to print from the operation panel.
[Cassette/MP Tray Settings] (8-9)

1 Display the screen.

1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
In Windows 7, click [Start] button on the Windows, and then click [Devices and Printers].

2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver.

4-7
Operation on PC > Printing from PC

2 Registering.
1 Click the [Basic] tab.

1
2

2 Click the [Page Sizes...] button.

3 Click the [New] button.

3
4
5
6
7

4 Enter the paper size.

5 Enter the name of the paper.

6 Click the [Save] button.

7 Click the [OK] button.

8 Click the [OK] button.

3 Display the print settings screen.

Click [File] and select [Print] in the application.

4-8
Operation on PC > Printing from PC

4 Select the paper size and type of non-standard size paper.

1 On the "Name" menu, select his MFP, and then click the [Properties] button.

1 2

2 Select the [Basic] tab.

3 Click "Print Size:" menu and select the paper size registered in step 2.
To print on the special paper such as thick paper or transparency, click "Media type:" menu and select the media type.

NOTE
If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type:" menu.

4 Select the paper source in the "Source:" menu.

5 Click [OK] button to return to the Print dialog box.

5 Start printing.
Click the [OK] button.

Canceling Printing from a Computer

To cancel a print job executed using the printer driver before the printer begins printing, do the following:

NOTE
When canceling printing from this machine, refer to the following:
Canceling Jobs (5-13)

4-9
Operation on PC > Printing from PC

1 Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the
Windows desktop to display a dialog box for the printer.

2 Click the file for which you wish to cancel printing and select [Cancel] from the
"Document" menu.

4-10
Operation on PC > Storing Data in Machine Memory and Printing Data in Machine Memory

Storing Data in Machine Memory and Printing Data

in Machine Memory
You can save the print job into the Custom Box and Job Box of this device and print it as necessary.

What is Custom Box? (3-50)

What is Job Box? (3-50)

The four types of Job Box are listed below.
• Private Print Box (5-40)
• Hold Box (5-41)
• Quick Copy Box (5-42)
• Proof and Hold Box (5-43)

NOTE
To use Custom Box, an optional SSD must be installed in the machine. Creating a RAM disk makes it possible
to print from a Job Box.

If you configure settings in the [Job] tab of the printer driver and then print, the print job will be saved in the Job Box
(memory) and printing can be executed at the machine.
Follow the work flow below when using Document Boxes.

1 On the computer, specify the document box and save the job (4-11)

2 On the control panel, specify and print the file in the document box (5-40)

On the computer, specify the document box and save the job
Use the procedure below to store data in a Job Box.

1 Click [File] and select [Print] in the application.

The Print dialog box displays.

2 Select the machine from the "Name" menu.

3 Click the [Properties] button.

The Properties dialog box displays.

4-11
Operation on PC > Storing Data in Machine Memory and Printing Data in Machine Memory

4 Click the [Job] tab and select the [Job storage (e-MPS)] check box to set the function >
[OK].

NOTE
For information on how to use the printer driver software, refer to the following:
Printer Driver User Guide

5 Click the [Print] button.

The print job is stored.

Using Command Center RX to Print a Job Stored in a Custom

Box
A document stored in a Custom Box can be printed from Command Center RX.

1 Display the screen.

1 Launch your Web browser.

2 In the address or location bar, enter the machine's IP address or the host name.
Click in the following order to check the machine's IP address and the host name.
[Device Information] in the home screen > [Identification/Wired Network]

4-12
Operation on PC > Storing Data in Machine Memory and Printing Data in Machine Memory

3 From the [Document Box] menu, click [Custom Box].

1 3

4 Click the number or name of the Custom Box in which the document is stored.

2 Print the document.

1 Select the document you wish to print.

Select the checkbox of the document to be printed.

2 Click [Print].

3 Configure settings for printing, click [Print].

4-13
Operation on PC > Monitoring the Printer Status (Status Monitor)

Monitoring the Printer Status (Status Monitor)

The Status Monitor monitors the printer status and provides an ongoing reporting function.

NOTE
When you activate Status Monitor, check the status below.
• KX DRIVER is installed.
• Select [On] for [IP Address] or [Subnet Mask].
[Network] (8-32)

Accessing the Status Monitor

The Status Monitor also starts up when printing is started.

Exiting the Status Monitor

Use either of the methods listed below to exit the Status Monitor.
• Exit manually:
Click the settings icon and select Exit in the menu to exit the Status Monitor.
• Exit automatically:
The Status Monitor automatically shuts down after 7 minutes if it is not being used.

Status Monitor Display

The status of the printer is displayed using icons. Detailed information is displayed when the Expand button is clicked.
1 Printing Progress Tab
2 Paper Tray Status Tab
3 Toner Status Tab
4 Alert Tab
5 Expand button
1 2 3 4 5 6 6 Settings icon

Detailed information is displayed by clicking on each icon tab.

4-14
Operation on PC > Monitoring the Printer Status (Status Monitor)

Printing Progress Tab

The status of the print jobs is displayed.
1 Status icon
2 Job list

Select a job on the job list and it can be canceled using the menu displayed with a right-click.

Paper Tray Status Tab

Information is displayed about the paper in the printer and about the amount of paper remaining.

Toner Status Tab

The amount of toner remaining is displayed.

4-15
Operation on PC > Monitoring the Printer Status (Status Monitor)

Alert Tab
If an error occurs, a notice is displayed using a 3D image and a message.

Status Monitor Context Menu

The following menu is displayed when the settings icon is clicked.

• Command Center RX
If the printer is connected to a TCP/IP network and has its own IP address, use a web browser to access the to
modify or confirm the network settings. This menu is not displayed when using USB connection.
Command Center RX User Guide
• Notification…
This sets the display of the Status Monitor.
Status Monitor Notification Settings (4-17)
• www.kyoceradocumentsolutions.com
Open our website.
• Exit
Exits the Status Monitor.

4-16
Operation on PC > Monitoring the Printer Status (Status Monitor)

Status Monitor Notification Settings

The Status Monitor settings and event list details are displayed.

Select whether notification is performed when an error in the event list occurs.

1 Select Enable event notification.

If this setting is set to Off, then the Status Monitor will not start up even when printing is executed.

2 Select an event to use with the text to speech function in Available events.

3 Click Sound file / Text to Speech column.

Click the browse (...) button to notify the event by sound file.

NOTE
The available file format is WAV.

When customizing the message texts to read on the screen aloud, enter the texts in the text box.

4-17
Operation on the Machine >

5 Operation on the Machine

This chapter explains the following topics:
Connecting cable ............................................................................................................................................... 5-3
Placing Originals on the Platen ................................................................................................................ 5-3
Loading Originals in the Document Processor ........................................................................................ 5-5
Loading Paper in the Multi Purpose Tray ........................................................................................................... 5-7
Using Applications ........................................................................................................................................... 5-10
Activating Applications ........................................................................................................................... 5-10
Deactivating Applications ........................................................................................................................ 5-11
Copying ............................................................................................................................................................ 5-12
Copying .................................................................................................................................................. 5-12
Interrupt Copy ........................................................................................................................................ 5-13
Canceling Jobs ...................................................................................................................................... 5-13
Frequently-Used Sending Method ................................................................................................................... 5-14
Sending Scanned Document via E-mail ................................................................................................ 5-14
Sending to a Shared Folder on a Computer [SMB] ............................................................................... 5-16
Sending to an Folder on an FTP Server [FTP] ...................................................................................... 5-18
Scanning with a TWAIN/WIA Compatible Application ........................................................................... 5-19
Useful Sending Method .................................................................................................................................... 5-21
Executing WSD Scan ............................................................................................................................ 5-21
Using File Management Utility to Scan an Original Document .............................................................. 5-22
Sending to Different Types of Destinations (Multi Sending) ................................................................... 5-23
Sending to the E-mail Address of the Logged In User ........................................................................... 5-23
Using a FAX Server to Send (FAX Server Send) ................................................................................... 5-24
Canceling Scanning ......................................................................................................................................... 5-26
Destination Operations .................................................................................................................................... 5-27
Choosing from the Address Book .......................................................................................................... 5-27
Choosing from the External Address Book ............................................................................................ 5-29
Choosing from the One Touch Key ........................................................................................................ 5-29
Choosing from the Speed Dial ............................................................................................................... 5-30
Checking and Editing Destinations ........................................................................................................ 5-30
Confirmation Screen of Destinations ..................................................................................................... 5-30
Recall ..................................................................................................................................................... 5-31
How to Use the FAX Function .......................................................................................................................... 5-32
Basic Operation for Document Box .................................................................................................................. 5-33
Box List Operations ............................................................................................................................... 5-33
Document List Operations ..................................................................................................................... 5-33
Custom Box Operations ................................................................................................................................... 5-34
Saving Scanned Documents to a Custom Box ...................................................................................... 5-34
Moving Documents in Custom Box ........................................................................................................ 5-34
Copying Documents in Custom Box into Other Boxes .......................................................................... 5-35
Copying Documents in Custom Box to Removable Memory ................................................................. 5-36
Joining Documents in Custom Box ........................................................................................................ 5-36
Deleting Documents in Custom Box ...................................................................................................... 5-37
Sending Documents in a Custom Box ................................................................................................... 5-37
Sending Documents in Custom Box to E-mail Address of Logged in User. ........................................... 5-38
Scanning Document Stored in a Custom Box ........................................................................................ 5-39
Printing Data Saved on the Machine ................................................................................................................ 5-40
Printing Documents from Private Print Box ............................................................................................ 5-40
Deleting the Documents Stored in the Private Print Box ........................................................................ 5-40
Printing Document from Stored Job Box ................................................................................................ 5-41

5-1
Operation on the Machine >

Deleting the Documents Stored in the Stored Job Box .......................................................................... 5-41
Printing Document from Quick Copy Box .............................................................................................. 5-42
Deleting the Documents Stored in the Quick Copy Box ......................................................................... 5-42
Printing Document from Proof and Hold Box ......................................................................................... 5-43
Deleting the Documents Stored in the Proof and Hold Box ................................................................... 5-43
Printing Documents in Custom Box ....................................................................................................... 5-43
Printing from the Handheld Device .................................................................................................................. 5-45
Printing by AirPrint ................................................................................................................................. 5-45
Printing by Google Cloud Print .............................................................................................................. 5-45
Printing by Mopria .................................................................................................................................. 5-45
Printing with Wi-Fi Direct ....................................................................................................................... 5-45
Printing with NFC ................................................................................................................................... 5-46
Operating Using Removable USB Memory ..................................................................................................... 5-47
Saving Documents to USB Memory (Scan to USB) .............................................................................. 5-47
Check the USB Memory Information ..................................................................................................... 5-48
Removing USB Memory ........................................................................................................................ 5-48
Printing from Removable USB Memory ................................................................................................. 5-49

5-2
Operation on the Machine > Connecting cable

Connecting cable
Load the originals on the platen or document processor, depending on the original size, type, volume, and function.
• Platen: Place the sheet, book, postcards, and envelopes.
• Document Processor: Place the multiple originals. You can also place the two sided originals.

Placing Originals on the Platen

You may place books or magazines on the platen in addition to ordinary sheet originals.
1 Put the scanning side facedown.
2 Align it flush against the original size
indicator plates with the back left corner as
the reference point.
1
2

NOTE
• A5 is detected as A4-R. Set the paper size to A5 by using the function key on the touch panel.
[Original Size] (6-4)
• For details on Original Orientation, refer to the following:
[Original Orientation] (6-9)

5-3
Operation on the Machine > Connecting cable

When you place envelopes or cardstock on the platen

1 Put the
scanning side
facedown.
2
2 Align it flush
against the
original size
indicator plates
1 with the back
left corner as
the reference
point.

NOTE
• For the procedure for feeding envelopes or cardstock, refer to the following:
When you place envelopes or cardstock on the platen (5-9)

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

IMPORTANT
• Do not push the document processor forcefully when you close it. Excessive pressure may crack the
platen glass.
• When placing books or magazines on the machine, do so with the document processor in the open
position.

5-4
Operation on the Machine > Connecting cable

Loading Originals in the Document Processor

The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are
scanned.
Originals Supported by the Document Processor
Weight 45 to 160 g/m2 (duplex: 50 to 120 g/m2)

Sizes Maximum A3/Ledger (297 x 432 mm) (Long-sized 297 x 1,900 mm) to Minimum A5-R/
Statement-R (140 x 182 mm)

No. of sheets Plain paper (80 g/m2), Color paper, Recycled paper, High Quality paper: 50 sheets

Do not use the document processor for the following types of originals. Otherwise, the originals may be jammed or the
document processor may become dirty.
• Document Processor Originals Not Supported by the Document Processor Originals bound with clips or staples
(Remove the clips or staples and straighten curls, wrinkles or creases before loading. Failure to do so may cause the
originals to jam.)
• Originals with adhesive tape or glue
• Originals with cut-out sections
• Curled original
• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam.)
• Carbon paper
• Crumpled paper

IMPORTANT
• Before loading originals, be sure that there are no originals left on the original eject table. Originals
left on the original eject table may cause the new originals to jam.
• Do not make an impact on the document processor top cover, such as aligning the originals on the
top cover. It may cause an error in the document processor.

1 Adjust the original width guides.

5-5
Operation on the Machine > Connecting cable

2 Place the originals.

1 Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the
document processor as far as it will go.

NOTE
For details on Original Orientation, refer to the following:
[Original Orientation] (6-9)

IMPORTANT
Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the original
width guides. The gap may cause the originals to jam.

Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may
cause the originals to jam.
Originals with punched holes or perforated lines should be placed in such a way that the holes or
perforations will be scanned last (not first).

2 Open the original stopper to fit the size of the original set (Original size: A3 or Ledger).

5-6
Operation on the Machine > Loading Paper in the Multi Purpose Tray

Loading Paper in the Multi Purpose Tray

For details of the supported paper sizes, refer to the following:

Paper Appropriate Paper (12-15)

For the paper type setting, refer to the following:

Media Type Setting (8-14)

Be sure to use the multi purpose tray when you print on any special paper.

IMPORTANT

• If you are using a paper weight of 106 g/m2 or more, set the media type to Thick and set the weight of
the paper you are using.
• Remove each transparency from the inner tray as it is printed. Leaving transparencies in the inner
tray may cause a paper jam.

The capacity of the multi purpose tray is as follows.

• A4 or smaller plain paper (80 g/m2), recycled paper or color paper: 100 sheets
• Thick paper (220 g/m2): 10 sheets
• Thick paper (157 g/m2): 10 sheets
• Thick paper (120 g/m2): 25 sheets
• Thick paper (104.7 g/m2): 25 sheets
• A4 or smaller plain paper (80 g/m2), recycled paper or color paper: 25 sheets
• Hagaki (Cardstock): 20 sheets
• Envelope DL, Envelope C5, Envelope #10(Commercial#10), Envelope Monarch, Youkei 4, Youkei 2: 5 sheets
• OHP film: 10 sheet

NOTE
• When you load custom size paper, enter the paper size by referring to the following:
[Multi Purpose Tray] (8-10)
• When you use special paper such as transparencies or thick paper, select the media type by referring to the
following:
Media Type Setting (8-14)

1 Open the multi purpose tray.

5-7
Operation on the Machine > Loading Paper in the Multi Purpose Tray

2 Adjust the multi purpose tray size.

Paper sizes are marked on the multi purpose tray.

3 Load paper.

Insert the paper along the paper width guides into the tray until it stops.
After removing new paper from its packaging, fan the paper before loading it in the multi purpose tray.

Precaution for Loading Paper (3-17)

IMPORTANT
• When loading the paper, keep the print side facing down.
• Curled paper must be uncurled before use.
• When loading paper into the multi purpose tray, check that there is no paper left over in the tray from
a previous job before loading the paper. If there is just a small amount of paper left over in the multi
purpose tray and you want to add more, first remove the left-over paper from the tray and include it
with the new paper before loading the paper back into the tray.
• If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in
order to prevent skewed feeding and paper jams.

4 Specify the type of paper loaded in the multi purpose tray using the operation panel.
[Multi Purpose Tray] (8-10)

5-8
Operation on the Machine > Loading Paper in the Multi Purpose Tray

When you place envelopes or cardstock on the platen

Load the paper with the print side facing down. For the procedure for printing, refer to the following:

Printer Driver User Guide

Example: When printing the address.

1 Oufuku hagaki (Return
postcard)
2 Hagaki (Cardstock)
3 Banker Envelope (Open the
flap.)
4 Pocket Envelope (Close the
flap.)

1 2 3 4

IMPORTANT
• Use unfolded Oufuku hagaki (Return postcard).
• How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure
to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.

NOTE
• When you load envelopes in the multi purpose tray, select the envelope type by referring to the following:
[Multi Purpose Tray] (8-10)

5-9
Operation on the Machine > Using Applications

Using Applications
Activating Applications
1 Display the screen.
[System Menu / Counter] key > [Application] > [Application]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Activate the application.

1 Select the application you want to Activate. > [Menu] > [Activate]
You can view detailed information on the selected application by selecting [ ].

2 [Official] > Enter the license key. > [OK]

Some applications do not require you to enter a license key. If the license key entry screen does not appear, go to step 2-3.
To use the application on a trial basis, select [Trial] without entering the license key.

3 Select [Yes].

IMPORTANT
If you change the date/time while using the trial version of an application, you will no longer be able to use the
application.
Icons of applications that are running are displayed in the Home screen.

3 Press the Home screen application icon to start up.

Select the application icon.
The application will start up.

5-10
Operation on the Machine > Using Applications

Deactivating Applications
1 Display the screen.
[System Menu / Counter] key > [Application] > [Application]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Deactivate the application.

1 Select the application you want to stop. > [Menu] > [Deactivate]
You can view detailed information on the selected application by selecting [ ].

2 Select [Yes].

5-11
Operation on the Machine > Copying

Copying
The procedures here represent the basic copy operation and how to cancel the copy.

Copying
1 [Home] key > [Copy]

2 Place the originals.

Connecting cable (5-3)

3 Selecting the functions.

You can select a function to configure its settings by selecting its function key. Or you can select a function by
selecting [Functions].

[Copy] (x)

4 Use the numeric keys to enter the copy quantity.

Specify the desired number up to 999.

5 Press the [Start] key.

Copying starts.

NOTE
This function allows you to reserve the next job during printing. When the current print job ends, the reserved
copy job is printed. When [Off] is selected for the "Off" setting, [Disconnect All] will appear. Select [Reserve
Next] and configure the necessary settings for the copy job.
Reserve Next Priority (8-23)

Copying... 10:10
Job No.:0005 Job Name:doc00000320101010101010
Scanned Pages Copies

Cancel Reserve
Next

5-12
Operation on the Machine > Copying

Interrupt Copy
This function allows you to pause the current jobs in progress when you need to make copies immediately.
When the interruption copy ends, the machine resumes the paused print jobs.

NOTE
• If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically
cancelled and printing resumes. You can change the delay until interrupt copying is canceled. Change if
needed.
Interrupt Clear Timer (8-57)
[Priority Override] (6-36)

1 Configure the settings.

1 Select the [Interrupt] key.
The current print job is temporarily interrupted.

2 Place the originals onto the machine for interrupt copy, and configure the copy settings.

2 Press the [Start] key.

Interrupt copying begins.

3 When interrupt copying ends, select the [Interrupt] key.

The machine resumes the paused print jobs.

Canceling Jobs
1 Select the [Stop] key with the copy screen displayed.

2 Cancel a job.
When there is a job is being scanned
The copy job is canceled.
When there is a job printing or on standby
Canceling job screen appears. The current print job is temporarily interrupted.
Select the job you want to cancel. > [Connected Device List] > [Yes]

NOTE
If "Reserve Next Priority" is set to [Off], the Copying screen appears in the touch panel. In such case, selecting
the [Stop] key or [Cancel] will cancel the printing job in progress.
Reserve Next Priority (8-23)

5-13
Operation on the Machine > Frequently-Used Sending Method

Frequently-Used Sending Method

This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In
order to do this, it is necessary to register the sender and destination (recipient) address on the network.
A network environment which enables the machine to connect to a mail server is required in order to send E-mail. It is
recommended that a Local Area Network (LAN) be used to assist with transmission speed and security issues.
The basic scan (send) methods are those below.
• Send as E-mail (E-mail Addr Entry): Sends a scanned original image as an E-mail attachment.

Sending Scanned Document via E-mail (5-14)

• Send to Folder (SMB): Stores a scanned original image in a shared folder of any PC.

Sending to a Shared Folder on a Computer [SMB] (5-16)

• Send to Folder (FTP): Stores a scanned original image in a folder of an FTP server.

Sending to an Folder on an FTP Server [FTP] (5-18)

• Image Data Scanning with TWAIN/WIA: Scan the document using a TWAIN or WIA compatible application program.

Scanning with a TWAIN/WIA Compatible Application (5-19)

NOTE
Different sending options can be specified in combination.
Sending to Different Types of Destinations (Multi Sending) (5-23)
The fax function can be used on products equipped with fax capability.
FAX Operation Guide

Sending Scanned Document via E-mail

Sending scanned document via E-mail.

NOTE
Before sending a document, Command Center RX must be used to configure settings for SMTP and sending E-
mail.
Setting SMTP and E-mail (2-45)

5-14
Operation on the Machine > Frequently-Used Sending Method

1 [Home] key > [Send]

2 Place the originals.

Connecting cable (5-3)

3 Selecting [E-mail] displays the Enter Address screen.

4 Enter the destination address > [OK].

You can enter up to 128 characters.

Character Entry Method (12-11)

To enter multiple destinations, select [Next Destination] and enter the next destination.
Number of allowable E-mail address entries: 100
To add the entered mail address to the Address Book, selecting [Menu] > [< Back]. You can also replace the
information for a previously registered destination.
Destinations can be changed later.

Checking and Editing Destinations (5-30)

NOTE
If [Broadcast] is set to [Prohibit], it is not possible to directly enter multiple destinations.
Broadcast (8-24)

5 Selecting the functions.

To select a function and configure its settings, select it with [Functions].

[Send] (xii)

6 Press the [Start] key.

Start sending.

5-15
Operation on the Machine > Frequently-Used Sending Method

Sending to a Shared Folder on a Computer [SMB]

You can store the scanned document into the desired shared folder on a computer.

NOTE
Before sending a document, configure the following settings.
Making a note of the computer name and full computer name
Making a note of the computer name and full computer name (3-24)
Making a note of the user name and domain name
Making a note of the user name and domain name (3-24)
Creating a shared folder, making a note of a shared folder
Creating a Shared Folder, Making a Note of a Shared Folder (3-26)
Configure the Windows firewall
Configuring Windows Firewall Settings (3-30)

1 [Home] key > [Send]

2 Place the originals.

Connecting cable (5-3)

3 On the basic screen for sending, select [Folder].

4 For the folder type, select [SMB].

5 Select the folder specification method.

To search for a folder on a PC on the network and add it, select [Search Folder from Network] or [Search Folder
by Host Name].
If you pressed "Search Folder from Network", you can search all PCs on the network for a destination.
If you pressed "Search Folder by Host Name", you can enter the "Domain/Workgroup", and "Host Name" to
search PCs on the network for the destination.
Up to 500 addresses can be displayed. Select the host name (PC name) that you want to specify in the screen
that appears, and select [Next >]. The login user name and login password entry screen appears.
After you enter the login user name and login password name of the destination PC, the shared folders appear.
Select the folder that you want to specify and select [Next >]. The address of the selected shared folder is set.
Select the folder from the Search Results list.

5-16
Operation on the Machine > Frequently-Used Sending Method

6 Enter the destination information.

Enter the SMB destination information. After you have completed entry of one item, select [Next >] to advance to
the next item.

Character Entry Method (12-11)

The table below explains the items to be entered.
Item Description Max. No. of
Characters
Host Name*1 Computer name 64 characters

Path Share name 128 characters

For example: scannerdata
If saving in a folder in the shared folder:
share name\folder name in shared folder

Login User Name If the computer name and domain name are the same: 64 characters
User Name:
For example: james.smith
If the computer name and domain name are different:
Domain name\User name
For example: abcdnet\james.smith

Login Password Windows logon password 64 characters

(Case sensitive.)

*1 You can also specify the port number. Enter the following format separated by a colon.
"Host name: port number" or "IP address: port number"
To enter the IPv6 address, enclose the address in brackets [ ].
(Example: [2001:db8:a0b:12f0::10]:445)
If the port number is not specified in [Host Name], the default port number is 445.

7 Check the status.

1 Check the information.
Change if needed.

2 [Menu] > [Connection Test]

The message "Connected." appears when connection with the destination is correctly established. If "Cannot connect."
appears, check the information you entered.
To enter multiple destinations, select [Next Destination] and enter the next destination.
You can register the entered information in the address book by selecting [Add Address Book].

8 Select [OK].
Destinations can be changed later.

Checking and Editing Destinations (5-30)

9 Selecting the functions.

Selecting [Functions] displays a list of functions.

[Send] (xii)

10 Press the [Start] key.

Start sending.

5-17
Operation on the Machine > Frequently-Used Sending Method

Sending to an Folder on an FTP Server [FTP]

You can store the scanned document into the desired shared folder on a computer.

NOTE
Before sending a document, configure the FTP Client (Transmission).
[Protocol Settings] (8-40)

1 [Home] key > [Send]

2 Place the originals.

Connecting cable (5-3)

3 On the basic screen for sending, select [Folder].

4 For the folder type, select [FTP].

5 Enter the destination information.

Enter the next information. After you have completed entry of one item, select [Next] to advance to the next item.

Character Entry Method (12-11)

The table below explains the items to be entered.

Item Data to be entered Max. No. of

Characters
Host Name*1 Host name or IP address of FTP server Up to 70 characters

Path*2 Path to the receiving folder Up to 128 characters

For example: \User\ScanData
Otherwise the data will be saved in the home directory.

Login User Name FTP server login user name Up to 64 characters

Login Password FTP server login password Up to 64 characters

(Case sensitive.)

*1 You can also specify the port number. Enter the following format separated by a colon.
When entering "Host Name:Host Number" or the "IP Address;Port Number".
IPv6 address, enclose the IPv6 address in square brackets [ ].
(Example: (Example: [2001:db8:a0b:12f0::1]:21)
The default port number (21) is used if a port number is not specified.
*2 When the FTP server is based on Linux/UNIX, the path including the sub-folder is combined by the slash (/) and not the
back-slash(\).

6 Check the status.

1 Check the information.
Change if needed.

5-18
Operation on the Machine > Frequently-Used Sending Method

2 [Menu] > [Connection Test]

The message "Connected" appears when connection with the destination is correctly established. screen appears. If
"Cannot connect" appears, check the information you entered.
To enter multiple destinations, select [Next Destination] and enter the next destination.
You can register the entered information in the Address Book by selecting [Add Address Book].

7 Select [OK].
Destinations can be changed later.

Checking and Editing Destinations (5-30)

8 Selecting the functions.

Selecting [Functions] displays a list of other functions.

[Send] (xii)

9 Press the [Start] key.

Start sending.

Scanning with a TWAIN/WIA Compatible Application

This section explains how to scan an original using TWAIN or WIA.

NOTE
Before sending a document, confirm that TWAIN/WIA driver is installed on a computer and the settings are
configured.
Setting TWAIN Driver (2-37)
Setting WIA Driver (2-39)

1 Display the screen.

1 Start up the TWAIN or WIA compatible application.

2 Select the machine using the application and display the dialog box.

NOTE
For selecting the machine, see the Operation Guide or Help for each application software.

2 Configure the settings.

Select scanning settings in the dialog box that opens.

NOTE
For the settings, refer to Help in the dialog box.

5-19
Operation on the Machine > Frequently-Used Sending Method

3 Place the originals.

Connecting cable (5-3)

4 Scan the originals.

Click the [Scan] button. This scans the original and stores the data on the computer.

5-20
Operation on the Machine > Useful Sending Method

Useful Sending Method

The useful scan (send) method is described below.
• WSD Scan: Saves images of originals scanned on this machine as files on a WSD-compatible computer.
Executing WSD Scan (5-21)
• Scanning with File Management Utility: Scans a document using the settings of File Management Utility and saves it
to a specified network folder or PC.
Using File Management Utility to Scan an Original Document (5-22)
• Scanning using the fax server: A scanned original is send via a fax server.
Using a FAX Server to Send (FAX Server Send) (5-24)
• Sending to different types of destinations (Multi sending): Sends to different types of destination (E-mail addresses,
folders, etc.) in a single operation.
Sending to Different Types of Destinations (Multi Sending) (5-23)
• Send to Me (E-mail): Sends to the E-mail address of the logged in user when user login is enabled.
Sending to the E-mail Address of the Logged In User (5-23)

Executing WSD Scan

WSD scan saves images of originals scanned on this machine as files on a WSD-compatible computer.

NOTE
• To use WSD scan, confirm that the computer used for WSD scanning and the machine is network-connected,
and "WSD Scan" is set to [On] in the network settings.
WSD Scan (8-41)
• For information on operating the computer, refer to the computer's Help or the operation guide of your WSD-
compatible software.

1 [Home] key > [Send]

2 Place the originals.

Connecting cable (5-3)

3 Display the screen.

Select [WSD Scan].

4 Scan the originals.

Procedure using this machine

1 Select [From Operation Panel].

2 Select the destination computer > [OK]

Select [Reload] to reload the computer list.

To view information about the destination computer, select [ ].

5-21
Operation on the Machine > Useful Sending Method

3 Set the type of original, file format, etc., as desired.

4 Press the [Start] key.

Sending begins and the software installed on the computer is activated.

Procedure from Your Computer

1 [From Computer] > [Next >]

2 Use the WSD-compatible software installed on the computer to send images.

Using File Management Utility to Scan an Original Document

The File Management Utility (FMU) is an application that sends a document scanned on the machine to a specified
network folder or computer and stores it there. The workflow created by the FMU to process scanned documents can be
added on the machine to favorites.

NOTE
To use this function, you must install File Management Utility on your computer and configure settings for the
multifunction machine to be used, scanning conditions, and the file save location. For information on installing
File Management Utility, refer to the information below.
Installing Software (2-27)
For information on using File Management Utility, refer to the following:
File Management Utility User Guide

1 Make sure that File Management Utility is running on the computer (or server) on which
File Management Utility is installed.

2 Place the originals.

3 Recalling a Favorite.
Select [Favorites] on the Home Screen or [Send] > [Favorites]. Select the icon that appears.

4 Follow the on-screen instructions to enter the necessary information and select [Next
>].

5 When the scan settings screen appears, press each item and configure the necessary
settings.
The features that can be set depend on File Management Utility.

6 Press the [Start] key.

Start sending.

5-22
Operation on the Machine > Useful Sending Method

Sending to Different Types of Destinations (Multi Sending)

You can specify destinations that combine E-mail addresses, folders (SMB or FTP) and fax numbers (Fax functionality
can only be used on products equipped with fax capability.). This is referred to as Multi Sending. This is useful for
sending to different types of destination (E-mail addresses, folders, etc.) in a single operation.

Number of broadcast items: 100 maximum

However, the number of items is limited in the case of the send methods below.
Folders (SMP, FTP): Total of 5 SMB and FTP
Procedures are the same as used in specifying the destinations of respective types. Continue to enter E-mail address or
folder path so that they appear in the destination list. Press the [Start] key to start transmission to all destinations at one
time.

NOTE
• If the destinations include a fax, the images sent to all destinations will be black and white.
• If [Prohibit] is selected for the [Wi-Fi Direct Settings] setting, entry of multiple destinations is not supported.

Broadcast 8-24

Sending to the E-mail Address of the Logged In User

When user login is enabled, documents in the custom box are sent to the E-mail address of the logged in user.

NOTE
Before using this function, the following are necessary.
• The function icon must be displayed in the home screen.

Editing the Home Screen (3-8)

• An E-mail address must be set in user login for the user who logs in.

Adding a User (Local User List) (9-6)

5-23
Operation on the Machine > Useful Sending Method

1 Select [Home] key.

2 Select [Send to Me(E-mail)].

Using a FAX Server to Send (FAX Server Send)

You can send a scanned document via a fax server.

NOTE
• A fax server is required to use this function. For information about the fax server, contact the applicable
administrator.
• FAX server settings must be configured to send a FAX.
Command Center RX User Guide
[FAX Server Settings] (8-55)

1 [Home] key > [Send]

2 Place the originals.

Connecting cable (5-3)

3 On the basic screen for sending, select [FAX Server].

4 Enter recipient information.

Entering Information Directly

1 Select [Enter FAX Number].

2 Enter the fax number.

NOTE
Use the numeric keys to enter a number.

3 Select [OK].
Destinations can be changed later.

Checking and Editing Destinations (5-30)

Selecting from the Address Book

1 Select [Address Book].

2 Specify the destination.

Choosing from the Address Book (5-27)

5-24
Operation on the Machine > Useful Sending Method

3 Select [OK].
Destinations can be changed later.

Checking and Editing Destinations (5-30)

Selecting from an External Address Book

1 Select [Ext Address Book].

2 Specify the destination.

Choosing from the Address Book (5-27)

3 Select [OK].
Destinations can be changed later.

Destination Operations (5-27)

NOTE
For details on the External Address Book, refer to the following:
Command Center RX User Guide

5 Selecting the functions.

Place the originals.

[Send] (xii)

6 Press the [Start] key.

Start sending.

5-25
Operation on the Machine > Canceling Scanning

Canceling Scanning
You can also cancel jobs by selecting the [Stop] key.

1 Select the [Stop] key with the send screen displayed.

2 Cancel a job.
When there is a job is being scanned
Job Cancel appears.
When there is a job sending or on standby
Canceling job screen appears.
Select the job you wish to cancel > [Delete] > [Yes]

NOTE
Selecting the [Stop] key will not temporarily stop a job that you have already started sending.

5-26
Operation on the Machine > Destination Operations

Destination Operations
This section explains how to select and confirm the destination.
In addition to direct entry, destination information can also be selected using the methods below.
• Choosing from the Address Book

Choosing from the Address Book (5-27)

• Choosing from the External Address Book

Choosing from the External Address Book (5-29)

• Choosing from the One Touch Key

Choosing from the One Touch Key (5-29)

• Choosing from the Speed Dial

Choosing from the Speed Dial (5-30)

• Choosing from the FAX

FAX Operation Guide

NOTE
• You can set the machine up so that the address book screen appears when you select the [Send] key.
[Default Screen] (8-11)
• If you are using the products equipped with the fax function, you can specify the fax destination. Enter the
other party number using the numeric keypad.

Choosing from the Address Book

Select a destination registered in the Address Book.

NOTE
For more information about how to register destinations in the Address Book, refer to the following:
Adding a Destination (3-34)

1 In the basic screen for sending, select [Address Book].

NOTE
For details on the External Address Book, refer to the following:
Command Center RX User Guide

5-27
Operation on the Machine > Destination Operations

2 Select the Destination.

Select the checkbox to select the desired destination from the list. You can select multiple destinations. The
selected destinations are indicated by a checkmark in the check box.
To perform a more detailed search, select [Menu].

NOTE
• To cancel a selection, select the checkbox again so that it is no longer ticked.
• If [Broadcast] is set to [Prohibit], it is not possible to directly enter multiple destinations. In this case, selection
of a previously registered group containing multiple recipients also is not supported.
Broadcast (8-24)

Destination Search
Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also
available.

10:10
1 Address Book (All) 3
001 ABCD 123456

002 EFGH efg@efg.com

1/2
003 IJKL 12345.com

004 MNOP 11111.com

Menu Cancel < Back OK

2

Keys used Search type Subjects searched

1 Advanced search by Advanced search narrows down registered destinations
destination according to type (mail, folder (SMP, FTP), FAX, group).

2 Narrow Down Advanced search by Advanced search narrows down registered destinations
destination according to type (mail, folder (SMP, FTP), FAX, group).

Search (Name) Search by name Search by registered name.

Search by number Search by number Search by registered address number.

Sort (Name) Display Sequence Search Search by registered name.

Sort (No.) Search by registered address number.

3 Search by name Search by registered name.

3 Accept the destination > [OK].

Destinations can be changed later.

Checking and Editing Destinations (5-30)

NOTE
You can set the default "Sort" settings.
Sort (8-27)

5-28
Operation on the Machine > Destination Operations

Choosing from the External Address Book

Select a destination registered in the external address book.

NOTE
For details on the External Address Book, refer to the following:
Command Center RX User Guide

1 On the basic screen for sending, select [Ext Address Book].

2 Select the destination.

Select the checkbox to select the desired destination from the list. You can select multiple destinations. The
selected destinations are indicated by a checkmark in the check box.
To perform a more detailed search, select [Menu].

NOTE
To change to a different external address book, select [Switch Ext. Addr. Book] and then select the external
address book you want.

3 Accept the destination > [OK].

Destinations can be changed later.

Checking and Editing Destinations (5-30)

NOTE
You can set the default "Sort" settings.
Sort (8-27)

Choosing from the One Touch Key

Select the destination using the One Touch Keys.
In the basic screen for sending, select the One Touch Keys where the destination is registered.

NOTE
If the One Touch Keys for the desired destination are not displayed on the touch panel, select [ ] or [ ] to
show the One Touch keys that are not displayed. This procedure assumes that One Touch Keys have already
been registered.
For more information on adding One Touch keys, refer to the following:
Assigning a Destination to a One Touch Key (3-39)

10:10
One Touch Key
001 AAA 002 BBB 003 CCC

004 DDD 005 EEE 006 FFF

1/9
007 GGG 008 HHH 009 III

010 JJJ 011 KKK 012 LLL

Cancel OK

5-29
Operation on the Machine > Destination Operations

Choosing from the Speed Dial

Access the destination by specifying the 3-digit (001 to 100) One Touch Key number (speed dial).
Pressing the [Quick No. Search] key displays a number entry screen. Select the number entry area and then use the [#
Keys] to enter a One Touch Key number.

NOTE
If you entered the speed dial in 1 to 3-digit, select [OK].

10:10
One Touch Key No. Entry

(001 - 100)

Cancel OK

Checking and Editing Destinations

Check and edit a selected destination.

1 On the basic screen for sending, select [Check].

2 Check and edit the destination.

Select [+] to add a destination.

To check the destinations contents, press [ ]. The details of destinations that specify a new mail address or
computer can be modified.

Select the destination and then select [ ] to delete the destination.

NOTE
• When selecting [On] for "Entry Check for New Destination", the confirmation screen appears. Enter the same
host name and path again, and select [OK].
Entry Check for New Dest. (8-24)
• If [On] is selected for the "Destination Check before Send" setting, pressing the [Start] key with cause a
confirmation screen to appear.
Dest. Check before Send (8-24)
Confirmation Screen of Destinations (5-30)

Confirmation Screen of Destinations

If [On] is selected for the "Destination Check before Send" setting, pressing the [Start] key displays a destination check
screen.

5-30
Operation on the Machine > Destination Operations

Dest. Check before Send (8-24)

Check the destinations and press [Check]. 10:10
Destinations Check

A OFFICE 1234567890

B OFFICE 2345678901
1/2
C OFFICE 3456789012

D OFFICE 4567890123

Menu Cancel Check

1 Select [ ] or [ ] to check all destination.

Selecting [ ] shows detailed information about the selected destination.

To delete a destination: Select the destination you want to delete. > [ ]> [Yes]
To add the destination: Select [Cancel] and then return to the destination screen.

2 Select [Check].

NOTE
Be sure to confirm all destination by displaying them on the touch panel. You cannot select [Check] unless you
have confirmed all destination.

Recall
Recall is a function allowing you to send the last entered destination once again. Or if you want to send to the same
destination. In cases such as this, you can select [Recall Destination] and recall the last destination to which you sent a
fax back into the destination list.

1 Select [Recall].
This displays the destination of the last send.

NOTE
When the last sending included FAX, folders and E-mail destinations, they are also displayed. Add or delete
destinations as required.

2 Press the [Start] key.

Transmission begins.

NOTE
• OnWhen [On] is selected in [Dest. Check before Send], a destination confirmation screen is displayed when
you press the [Start] key.
Confirmation Screen of Destinations (5-30)
• Recall information is canceled in the following conditions.
- When you turn the power off
- When you send a next image (new recall information is registered)
- When you log out

5-31
Operation on the Machine > How to Use the FAX Function

How to Use the FAX Function

On products with a FAX function, it is possible to use the FAX function. The optional FAX Kit is required in order to make
use of fax functionality.

FAX Operation Guide

5-32
Operation on the Machine > Basic Operation for Document Box

Basic Operation for Document Box

This section explains basic operations for document boxes, using examples where tasks are carried out with custom
boxes.

NOTE
In the following explanation, it is assumed that user login administration is enabled. For details on User Logon
privileges, refer to the following:
Edit the custom box. (3-54)

Box List Operations

1 This opens the selected box.
Custom Box. 10:10
2 You can select [Menu] and then perform one
Custom Box
of the following operations: search for a
1 0001 Box 01 No Owner 3 Document Box search (box name, box
number), change the sorting sequence of
display items (box name, box number,
1/1 owner), register a new box, modify or delete
a box.
3 This displays detailed information about each
box.
Menu Next >

Document List Operations

The document list is a list of the documents stored in the custom box. The operations below are available.
1 A check mark indicates an item is selected.
Document Box. 10:10 2 You can select [Menu] and then perform one
Box:Box01 4 of the following operations: print, move,
3 search for (by name), edit, or delete a
document, select or deselect all, change the
sorting sequence of display items (name,
1/1 box number, owner)
3 Shows detailed information about the
document.
1 4 Can be used for a document name search.
Menu Cancel < Back Print

NOTE
• You can select multiple documents by pressing the respective document
• Select [ ] to switch thumbnail display to list display.

5-33
Operation on the Machine > Custom Box Operations

Custom Box Operations

Saving Scanned Documents to a Custom Box
1 Display the screen.
1 [Home] key > [Custom Box]

2 Place the originals.

Connecting cable (5-3)

3 Store the forms.

1 Select the box > [Menu] > [Store File]

2 Specify the type of originals, scanning density, etc., as necessary.

For the features that can be set, refer to the following:

[Store File] (xiv)

NOTE
• Enter up to 32 characters as the file name.
• To add or recall a favorite, select the [Favorites] icon.
Editing the Home Screen (3-8)

3 Press the [Start] key.

The original is scanned and the data is stored in the specified Custom Box.

Moving Documents in Custom Box

This function allows you to move documents stored in custom boxes into other boxes.

1 Display the screen.

[Home] key > [Custom Box] > Select the box.

NOTE
If a custom box is protected by a password, enter the correct password.

5-34
Operation on the Machine > Custom Box Operations

2 Move the documents.

1 Select the document in the list that you want to move by selecting the checkbox.
The document is marked with a checkmark.

NOTE
To cancel a selection, select the checkbox again so that it is no longer ticked.

2 [Menu] > [Move/Copy] > [Move to Another Custom Box]

3 Select the move destination.

4 [Select Current Folder] > [Yes]

This moves the selected documents.

NOTE
If the box to which the document is being moved is protected by a password, enter the correct password.

Copying Documents in Custom Box into Other Boxes

This function allows you to copy documents stored in custom boxes into other boxes.

1 Display the screen.

1 [Home] key > [Custom Box] > Select the box.

NOTE
If a custom box is protected by a password, enter the correct password.

2 Move the documents.

1 Select the document in the list that you want to copy by selecting the checkbox.
The document is marked with a checkmark.

NOTE
To cancel a selection, select the checkbox again so that it is no longer ticked.

2 [Menu] > [Move/Copy] > [Copy to Another Custom Box]

3 Select the copy destination.

4 [Copy] > [Yes]

The selected document is copied.

NOTE
If the box to which the document is being copied is protected by a password, enter the correct password.

5-35
Operation on the Machine > Custom Box Operations

Copying Documents in Custom Box to Removable Memory

This function allows you to copy documents stored in custom boxes to removable memory.

1 Display the screen.

1 [Home] key > [Custom Box] > Select the box.

NOTE
If a custom box is protected by a password, enter the correct password.

2 Move the documents.

1 Select the document in the list that you want to copy by selecting the checkbox.
The document is marked with a checkmark.

NOTE
To cancel a selection, select the checkbox again so that it is no longer ticked.

2 [Menu] > [Move/Copy] > [Copy to Memory]

3 Select the copy destination.

4 [Select Current Folder] > [Yes]

The selected document is copied.

Joining Documents in Custom Box

You can join documents within a custom box into one file.

NOTE
You can only join a document to other documents in the same custom box. If necessary, move the documents to
be joined beforehand.

1 Display the screen.

[Home] key > [Custom Box] > Select the box.

NOTE
If a custom box is protected by a password, enter the correct password.

2 Join the document.

1 Select the documents in the list that you wish to join by selecting the checkbox.
The document is marked with a checkmark.
You can join up to 100 documents.

NOTE
To cancel a selection, select the checkbox again so that it is no longer ticked.

2 Arrange the documents in the order they will be joined. > [OK]
Highlight the document you want to move and then use [Cancel] and [Clear] to move it.

5-36
Operation on the Machine > Custom Box Operations

3 Enter the name for the joined document > [Next >]
Enter up to 64 characters as the document name.

Character Entry Method (12-11)

4 Select [Yes].
The documents are joined.

NOTE
After joining, the original documents are left unchanged. Delete the documents if they are no longer needed.

Deleting Documents in Custom Box

1 Display the screen.
[Home] key > [Custom Box] > Select the box.

NOTE
If a custom box is protected by a password, enter the correct password.

2 Delete the document.

1 Select the document in the list that you want to delete by selecting the checkbox.
The document is marked with a checkmark.

NOTE

You cannot select [ ] without first selecting a document.

To cancel a selection, select the checkbox again so that it is no longer ticked.

2 [ ] > [Yes]
The document is deleted.

Sending Documents in a Custom Box

1 Display the screen.
1 [Home] key > [Custom Box] > Select the box.

NOTE
If a custom box is protected by a password, enter the correct password.

2 Send Start.
1 Select the document in the list that you want to send by selecting its checkbox.
The document is marked with a checkmark.

NOTE
You cannot select and send multiple documents.
To cancel a selection, select the checkbox again so that it is no longer ticked.

5-37
Operation on the Machine > Custom Box Operations

2 Select [Send].

NOTE
Depending on the settings, the address book screen may appear.

3 Set the destination.

For more information on selecting destinations, refer to the following:

Destination Operations (5-27)

4 Specify the file type, resolution, and other settings as desired.

For the features that can be set, refer to the following:

[Send] (xvi)

NOTE
For information about registering a shortcut or recalling a favorite, refer to the information below.
Registering Shortcuts (Copy, Send, and Document Box Settings) (3-48)
Recalling Frequently Used Functions (Favorites) (3-43)

5 Press the [Start] key.

Sending of the selected document begins.

Sending Documents in Custom Box to E-mail Address of

Logged in User.
When user login is enabled, documents in the custom box are sent to the E-mail address of the logged in user.

NOTE
When this function is used, functions other than transmission cannot be used.
Before using this function, the following are necessary.
• The function icon must be displayed in the home screen.
Editing the Home Screen (3-8)
• An E-mail address must be set in user login for the user who logs in.
Adding a User (Local User List) (9-6)

1 Select [Home] key.

2 Select [Send to Me (E-mail)].

5-38
Operation on the Machine > Custom Box Operations

Scanning Document Stored in a Custom Box

Follow the steps as below for scanning a document stored in a custom box using the TWAIN driver.

NOTE
Before sending a document, confirm that TWAIN driver is installed on a computer and the settings are
configured.
Setting TWAIN Driver (2-37)
To read a document stored in a custom box, use the TWAIN driver setting screen to change from "Model" to a
model name that has "(Box)" appended.

1 Display the screen.

1 Activate the TWAIN compatible application software.

2 Select the machine using the application and display the dialog box.

NOTE
For selecting the machine, see the Operation Guide or Help for each application software.

2 Display lists of documents.

1 Select a custom box from "Box List" the stored a document.
If a password has been set for the box, the password entry screen appears. Enter the password and click the [OK] button.
When you select a box, the document files in the Custom Box appear in [Document List].

2 Set how to display the document data. Click the [Start] button to select each item.

NOTE
For the settings, refer to Help in the dialog box.

3 Click the [OK] button.

3 Scan the originals.

1 Select the document data to be scanned from [Document List].
Enter the document data name in the Search (Name) to find the data having the same document data name or the
document data name with the same beginning.
Click the [Detail] button to display the selected document data. When the document data includes multiple pages, select
the checkbox beside the pages you want to scan. The selected pages will be scanned.

NOTE
In this case, the scanned page or the selected document data will not be deleted from the Custom Box.

2 Click the [Acquire] button.

This scans the document data to the computer.

5-39
Operation on the Machine > Printing Data Saved on the Machine

Printing Data Saved on the Machine

You can save a print job using a Custom Box or Job Box of this machine and print it when required.

Printing Documents from Private Print Box

In Private Printing, you can specify that a job is not to be printed until you operate the machine. When sending the job
from the application software, specify a 4-digit access code in the printer driver. The job is released for printing by
entering the access code on the operation panel, ensuring confidentiality of the print job. The data will be deleted upon
completion of the print job or after the power switch is turned off.

1 Display the screen.

1 [Home] key > [Job Box]

2 Select [Private Print/Stored Job].

3 Select the creator of the document.

2 Print the document.

1 Select the document to print > [Print]

2 Enter the access code.

3 Specify the number of copies to print as desired.

4 Select [OK].
Printing starts.
Upon completion of printing, the Private Print job is automatically deleted.

Deleting the Documents Stored in the Private Print Box

1 Display the screen.
1 [Home] key > [Job Box]

2 Select [Private Print/Stored Job].

3 Select the creator of the document.

2 Delete the document.

1 Select the document to delete. > [ ]

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Document Box. 㻝㻜㻦㻝㻜
10:10
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Job 䝥䝷䜲䝧䞊䝖䝥䝸䞁䝖㻛䝆䝵䝤ಖ␃
Box - Private Print/Stored Job
2
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2014/10/10 10:10

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Print

2 Enter the access code.

The document is deleted.

5-40
Operation on the Machine > Printing Data Saved on the Machine

Printing Document from Stored Job Box

In Stored Job, the print data sent from the application is saved to the machine. You can set up an access code as
necessary. If you set up an access code, enter the access code when printing. Print data will be stored in the Stored Job
Box after printing. This will allow printing of the same print data repeatedly.

1 Display the screen.

1 [Home] key > [Job Box]

2 Select [Private Print/Stored Job].

3 Select the creator of the document.

2 Print the document.

1 Select the document to print > [Print]

2 Specify the number of copies to print as desired.

3 Select [OK].
Printing starts.

NOTE
If the document is protected by an access code, the password entry screen will be displayed. Enter the
password using the numeric keys.

Deleting the Documents Stored in the Stored Job Box

1 Display the screen.
1 [Home] key > [Job Box]

2 Select [Private Print/Stored Job].

3 Select the creator of the document.

2 Delete the document.

1 Select the document to delete. > [ ]

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Document Box. 㻝㻜㻦㻝㻜
10:10
䝆䝵䝤䝪㻚㻚㻚㻌㻙
Job 䝥䝷䜲䝧䞊䝖䝥䝸䞁䝖㻛䝆䝵䝤ಖ␃
Box - Private Print/Stored Job
2
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㼐㼛㼏㻜㻝㻜㻜㻥㻜㻤㻝㻟㻠㻤㻞㻝
doc0100908134821 㻞㻜㻝㻠㻛㻝㻜㻛㻝㻜㻌㻝㻝㻦㻝㻝
2014/10/10 11:11
㻝㻛㻝
1/1

䝯䝙䝳䞊
Menu <㻨ᡠ䜛
Back ༳ๅ
Print

2 Enter the access code.

The document is deleted.

5-41
Operation on the Machine > Printing Data Saved on the Machine

Printing Document from Quick Copy Box

Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a
document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies
are required, you can reprint the required number of copies from the touch panel. When power is turned off, all stored
jobs will be deleted.

NOTE
• Number of storable documents (factory default): 32
• When the number of jobs reaches the limit, the oldest job will be overwritten by the new one.
• To maintain free space on the box, you can set the maximum number of stored jobs.
Quick Copy Job Retention (8-25)

1 Display the screen.

1 [Home] key > [Job Box]

2 Select [Quick Copy/Proof and Hold].

3 Select the creator of the document.

2 Print the document.

1 Select the document to print > [Print]

2 Specify the number of copies to print as desired.

3 Select [OK].
Printing starts.

Deleting the Documents Stored in the Quick Copy Box

1 Display the screen.
1 [Home] key > [Job Box]

2 Select [Quick Copy/Proof and Hold].

3 Select the creator of the document.

2 Delete the document.

1 Select the document to delete. > [ ]

ᩥ᭩䝪䝑䜽䝇⏬㠃䛷䛩䚹
Document Box. 㻝㻜㻦㻝㻜
10:10
䝆䝵䝤䝪㻚㻚㻚㻌㻙
Job 䝥䝷䜲䝧䞊䝖䝥䝸䞁䝖㻛䝆䝵䝤ಖ␃
Box - Private Print/Stored Job
2
㼐㼛㼏㻠㻝㻜㻜㻥㻜㻤㻝㻟㻡㻝㻟㻤
doc4100908135138 㻞㻜㻝㻠㻛㻝㻜㻛㻝㻜㻌㻝㻜㻦㻝㻜
2014/10/10 10:10

㼐㼛㼏㻜㻝㻜㻜㻥㻜㻤㻝㻟㻠㻤㻞㻝
doc0100908134821 㻞㻜㻝㻠㻛㻝㻜㻛㻝㻜㻌㻝㻝㻦㻝㻝
2014/10/10 11:11
㻝㻛㻝
1/1

䝯䝙䝳䞊
Menu <㻨ᡠ䜛
Back ༳ๅ
Print

2 Select [Yes].
The document is deleted.

5-42
Operation on the Machine > Printing Data Saved on the Machine

Printing Document from Proof and Hold Box

The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining
copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while
maintaining the document data in the Job Box. To continue to print the remaining copies, use the touch panel. You can
change the number of copies to print.

1 Display the screen.

1 [Home] key > [Job Box]

2 Select [Quick Copy/Proof and Hold].

3 Select the creator of the document.

2 Print the document.

1 Select the document to print > [Print]

2 Specify the number of copies to print as desired.

3 Select [OK].
Printing starts.

Deleting the Documents Stored in the Proof and Hold Box

1 Display the screen.
1 [Home] key > [Job Box]

2 Select [Quick Copy/Proof and Hold].

3 Select the creator of the document.

2 Delete the document.

1 Select the document to delete. > [ ]

ᩥ᭩䝪䝑䜽䝇⏬㠃䛷䛩䚹
Document Box. 㻝㻜㻦㻝㻜
10:10
䝆䝵䝤䝪㻚㻚㻚㻌㻙
Job 䝥䝷䜲䝧䞊䝖䝥䝸䞁䝖㻛䝆䝵䝤ಖ␃
Box - Private Print/Stored Job
2
㼐㼛㼏㻠㻝㻜㻜㻥㻜㻤㻝㻟㻡㻝㻟㻤
doc4100908135138 㻞㻜㻝㻠㻛㻝㻜㻛㻝㻜㻌㻝㻜㻦㻝㻜
2014/10/10 10:10

㼐㼛㼏㻜㻝㻜㻜㻥㻜㻤㻝㻟㻠㻤㻞㻝
doc0100908134821 㻞㻜㻝㻠㻛㻝㻜㻛㻝㻜㻌㻝㻝㻦㻝㻝
2014/10/10 11:11
㻝㻛㻝
1/1

䝯䝙䝳䞊
Menu <㻨ᡠ䜛
Back ༳ๅ
Print

2 Select [Yes].
The document is deleted.

Printing Documents in Custom Box

1 Display the screen.
1 [Home] key > [Custom Box]

5-43
Operation on the Machine > Printing Data Saved on the Machine

2 Select the box containing the document you want to print.

NOTE
If a custom box is protected by a password, enter the correct password.

2 Print the document.

1 Select the document you wish to send by checking the checkbox.
The document is marked with a checkmark.

NOTE
To cancel a selection, select the checkbox again so that it is no longer ticked.

2 Select [Print].

3 This displays a screen for selecting print settings to be used.

To use the settings used at the time of printing (when the document was saved), select [Print As Is].
Select [OK] to start printing.
If you need to change the print settings, select [Print after Change Settings].

4 Set the paper selection, duplex printing, etc., as desired.

For the features that can be set, refer to the following:

[Print] (xv)

5 Press the [Start] key.

Printing of the selected document begins.

5-44
Operation on the Machine > Printing from the Handheld Device

Printing from the Handheld Device

This machine supports the print functions and services listed below.
• AirPrint
• Google Cloud Print
• Mopria
According to the supported OS and application, you can print the job from any handheld device or computer without
installing a printer driver.

Printing by AirPrint
AirPrint is a printing function that is included standard in iOS 4.2 and later products, and Mac OS X 10.7 and later
products.
To use the AirPrint, make sure that the AirPrint setting is enabled in the Command Center RX.

Command Center RX User Guide

Printing by Google Cloud Print

Google Cloud Print is a printing service provided by Google. This service enables a user with a Google account to print
from a machine connected to the Internet.
The machine can be configured in the Command Center RX.

Command Center RX User Guide

NOTE
A Google account is necessary to use Google Cloud Print. Obtain a Google account if you do not have one.
It is also necessary to register the machine with the Google Cloud Print service in advance. The machine can
be registered from a PC connected to the same network.

Printing by Mopria
Mopria is a standard on printing function included in Android 4.4 or later products. Mopria Print Service needs to be
installed and enabled in advance.
For details on how to use, refer to a Web site of Mopria Alliance.

Printing with Wi-Fi Direct

Wi-Fi Direct is a wireless LAN standard that Wi-Fi Alliance has been established. This is one of the functions of the
wireless LAN, without a wireless LAN access point or wireless LAN router, between devices can communicate directly
on a peer to peer basis.
The printing procedure by the Wi-Fi Direct is the same as that from the normal handheld devices.
When you use a printer name or Bonjour name on the port settings of the printer property, you can print the job by
specifying the name at Wi-Fi Direct connection.
When you use an Time Zone for the port, specify the Time Zone of this machine.

5-45
Operation on the Machine > Printing from the Handheld Device

Printing with NFC

When the Delete after Print and Wi-Fi Direct has been configured in advance, the network between this machine and
handheld device will be configured by simply tapping an NFC tag.

5-46
Operation on the Machine > Operating Using Removable USB Memory

Operating Using Removable USB Memory

Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB
memory without having to use a computer.
The following file types can be printed:
• PDF file (Version 1.7 or older)
• TIFF file (TIFF V6/TTN2 format)
• JPEG file format
• XPS file format
• OpenXPS file format
• Encrypted PDF file

In addition, you can store scanned image files in USB memory connected to the machine.
The following file types can be stored:
• PDF file format
• TIFF file format
• JPEG file format
• XPS file format
• OpenXPS file format
• High-compression PDF file format

Saving Documents to USB Memory (Scan to USB)

NOTE
Number of storable files: 1,000

1 Place the originals.

Connecting cable (5-3)

5-47
Operation on the Machine > Operating Using Removable USB Memory

2 Plug the USB memory.

1 Plug the USB memory into the USB Memory Slot.

2 When the machine reads the USB memory, "Removable Memory is recognized. Displaying files. Are you
sure?" may appear. Select [Yes].
This displays the Removable Memory screen.

NOTE
If the message does not appear, select [Removable Memory] on the Home screen.

3 Store the forms.

1 Select the folder where the file will be stored.
The machine will display the top 3 folder levels, including the root folder.

2 Select [ ].

3 Set the type of original, file format, etc., as desired.

For the features that can be set, refer to the following:

[Store File] (xvii)

4 Press the [Start] key.

The original is scanned and the data is stored in the USB memory.

Check the USB Memory Information

1 In the removable memory screen, select [Memory Information].

2 Once you confirm the information, select [Close].

Removing USB Memory

IMPORTANT
Be sure to follow the proper procedure to avoid damaging the data or USB memory.

1 Display the screen.

[Home] key > [Removable Memory]

5-48
Operation on the Machine > Operating Using Removable USB Memory

2 [Menu] > [Remove Memory].

If the message [Remove Memory] appears on the removable memory screen, select [OK] and then remove the
removable memory.

NOTE
USB memory can also be removed after checking the status of the device.
Check the status of Device (Device/Communication) (7-10)

Printing from Removable USB Memory

NOTE
• PDF files you wish to print should have an extension (.pdf).
• Files to be printed should be saved no further down than the top 3 folder levels, including the root folder.
• Use USB memory properly formatted by this machine.
• Plug the USB memory directly into the USB Memory Slot.

1 Plug the USB memory.

1 Plug the USB memory into the USB Memory Slot.

2 When the machine reads the USB memory, "Removable Memory is recognized. Displaying files. Are you
sure?" may appear. Select [Yes].
Displays the Removable Memory screen.

NOTE
If the message does not appear, select [Removable Memory] on the Home screen.

2 Print the document.

1 Select the folder that contains the file to be printed.
The machine will display documents in the top 3 folder levels, including the root folder.

NOTE
• Number of displayable documents: 1,000
• To return to a higher level folder, select [< Back].

5-49
Operation on the Machine > Operating Using Removable USB Memory

2 Select the file to be printed > [Print]

3 Change the number of copies, duplex printing, etc., as desired.

For the features that can be set, refer to the following:

[Print] (xix)

4 Press the [Start] key.

Printing of the selected file begins.

5-50
Advanced Function Settings >

6 Advanced Function
Settings
This chapter explains the following topics:
Icons in This Chapter ......................................................................................................................................... 6-2
[ID Card Copy] ................................................................................................................................................... 6-3
[Original Size] ..................................................................................................................................................... 6-4
[Paper Selection] ................................................................................................................................................ 6-5
[Mixed Size Originals] ........................................................................................................................................ 6-7
[Original Orientation] .......................................................................................................................................... 6-9
[Collate/Offset] ................................................................................................................................................. 6-10
[Staple] ............................................................................................................................................................. 6-12
[Paper Output] .................................................................................................................................................. 6-15
[Density] ........................................................................................................................................................... 6-16
[Original Image] ................................................................................................................................................ 6-17
[EcoPrint] ......................................................................................................................................................... 6-18
[Color Selection] ............................................................................................................................................... 6-19
[Sharpness] ...................................................................................................................................................... 6-20
[Contrast] ......................................................................................................................................................... 6-21
[Background Density Adj.] ................................................................................................................................ 6-22
[Prevent Bleed-through] ................................................................................................................................... 6-23
[Zoom] .............................................................................................................................................................. 6-24
[Combine] ......................................................................................................................................................... 6-26
[Margin] ............................................................................................................................................................ 6-28
[Duplex] ............................................................................................................................................................ 6-29
[Continuous Scan] ............................................................................................................................................ 6-32
[Auto Image Rotation] ...................................................................................................................................... 6-33
[Job Finish Notice] ........................................................................................................................................... 6-34
[File Name Entry] ............................................................................................................................................. 6-35
[Priority Override] ............................................................................................................................................. 6-36
[Skip Blank Page] ............................................................................................................................................. 6-37
[2-sided/Book Original] ..................................................................................................................................... 6-38
[Sending Size] .................................................................................................................................................. 6-39
[File Format] ..................................................................................................................................................... 6-40
[File Separation] ............................................................................................................................................... 6-43
[Scan Resolution] ............................................................................................................................................. 6-44
[E-mail Subject/Body] ....................................................................................................................................... 6-45
[FTP Encrypted TX] ......................................................................................................................................... 6-46
[Storing Size] .................................................................................................................................................... 6-49
[Long Original] .................................................................................................................................................. 6-50
[Encrypted PDF Password] .............................................................................................................................. 6-51
[JPEG/TIFF Print] ............................................................................................................................................. 6-52
[XPS Fit to Page] ............................................................................................................................................. 6-53

6-1
Advanced Function Settings > Icons in This Chapter

Icons in This Chapter

On pages that explain a convenient function, the modes in which that function can be used are indicated by icons.

Printing:
Copy Custom USB
Box Memory

Sending:
Send Custom
Box

Storing:
USB Custom
Memory Box

6-2
Advanced Function Settings > [ID Card Copy]

[ID Card Copy]

Copy

Use this when you want to copy a driver's license or an insurance card. When you scan the front and back of the card,
both sides will be combined and copied onto a single sheet.
(Value: [Off] / [On])

6-3
Advanced Function Settings > [Original Size]

[Original Size]
Custom USB
Copy Send Box Memory

Specify the original size to be scanned.

Select [Auto], [Metric], [Inch], [Others], or [Size Entry] to select the original size.
Item Value Description
Auto --- Automatically detect the original size.

Inch Ledger, Letter-R, Letter, Legal, Statement-R, Select from the Inch series standard sizes.
Statement, 11x15”, Oficio II

Metric A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, Select from the Metric standard sizes.
B6, Folio, 216 x 340 mm

Others 8K, 16K-R, 16K, Hagaki (Cardstock), Oufuku Hagaki Select from special standard sizes and custom
(Return postcard), Custom*1 sizes.

Size Entry Metric Enter the size not included in the standard
X: 50 to 432 mm (in 1 mm increments) sizes.*2
Y: 50 to 297 mm (in 1 mm increments) When you have selected [Size Entry], select
[+] or [-] to set the sizes of "X" (horizontal) and
Inch "Y" (vertical). Select [# Keys] to use the
X: 2.00 to 17.00" (in 0.01" increments) numeric keys for entry.
Y: 2.00 to 11.69" (in 0.01" increments)

*1 For information on how to register the custom original size, refer to the information below.
Custom Original Size (8-12)
*2 Input units can be changed with the System Menu.
[Measurement] (8-19)

NOTE
Be sure to always specify the original size when using custom size originals.

6-4
Advanced Function Settings > [Paper Selection]

[Paper Selection]
Custom USB
Copy Box Memory

Select the cassette or multi-purpose tray that contains the required paper size.
If [Auto] is selected, the paper matching the size of the original is selected automatically.

NOTE
• Specify in advance the size and type of the paper loaded in the cassette.
[Cassette/MP Tray Settings] (8-9)
• Cassettes after Cassette 2 to 3 are displayed when the optional paper feeder is installed.

To select [MP tray], press [Paper Settings] and specify the paper size and the media type.

6-5
Advanced Function Settings > [Paper Selection]

The available paper sizes and media types are shown in the table below.
Item Value Description
Paper Size Inch Ledger, Letter-R, Letter, Legal, Statement-R, Executive, Select from the Inch series
Oficio II standard sizes.

Metric A3, A4-R, A4, A5-R, A6-R, B4, B5-R, B5, B6-R, Folio, Select from the Metric series
216 x 340mm standard sizes.

Others ISO B5, Envelope #10, Envelope #9, Envelope #6, Select from special standard
Envelope Monarch, Envelope DL, Envelope C5, Envelope sizes and custom sizes.
C4, Hagaki (Cardstock), Oufuku Hagaki (Return postcard),
Youkei 4, Youkei 2, 8K, 16K-R, 16K

Size Entry Metric Enter the size not included in the

X: 148 to 432 mm (in 1 mm increments) standard size.*1
Y: 98 to 297" (in 1" increments) When you have selected [Size
Entry], use [+]/[-] or the numeric
Inch keys to set the sizes of "X"
X: 5.83 to 17.00" (in 0.01" increments) (horizontal) and "Y" (vertical).
Select [# Keys] to use the
Y: 3.86 to 11.69" (in 0.01" increments)
numeric keys for entry.

Media type Plain (60 to 105 g/m2), Transparency, Vellum (59 g/m2 or less), Labels, Recycled, Preprinted*2,
Bond, Cardstock, Color, Prepunched*2, Letterhead*2, Envelope, Thick (106 g/m2 or more),
High Quality, Custom 1-8*2

*1 The input units can be changed in System Menu.

[Measurement] (8-19)
*2 For instructions on how to specify the custom paper types 1 to 8, refer to the following:
Media Type Setting (8-14)
To print on preprinted or prepunched paper or on letterhead, refer to the following:
Special Paper Action (8-14)

IMPORTANT
When paper size and the media type for MP tray is changed, [Media Type] is selected. Note that if [MP Tray] is
pressed at this point, the settings will be canceled.

NOTE
• You can conveniently select in advance the size and type of paper that will be used often and set them as
default.
[Multi Purpose Tray] (8-10)
• If the specified size of paper is not loaded in the paper source cassette or multi purpose tray, a confirmation
screen appears. Load the required paper in the multi purpose tray and select [????]. Copying starts.

6-6
Advanced Function Settings > [Mixed Size Originals]

[Mixed Size Originals]

Custom USB
Copy Send Box Memory

Scans all sheets in the document processor, even if they are of different sizes.
This function cannot be used if platen is used.

Copying
Item Value Description
Mixed Size Originals Off

Configure the settings. Scans and copies multiple sheets of the same
width using the document processor.

Sending
Item Value Description
Mixed Size Originals Off -

Same Width Scans and sends multiple sheets of the same

width using the document processor.

Storing
Item Value Description
Mixed Size Originals Off -

Same Width Scans and stores multiple sheets of the same

width using the document processor.

Supported Combinations of Originals

Same Width
When the original widths are the same, the combinations of originals that can be placed are as follows.
•B4 and B5
•A3 and A4 (Ledger and Letter)
•A4-R and Folio (Legal and Letter-R)

6-7
Advanced Function Settings > [Mixed Size Originals]

Example: B4 and B5

NOTE
• When mixing the original sizes as using the following combination, make sure to set "Auto Detect Original
Size" to [On] for "Folio".
A4-R and Folio
Auto Detect Original Size (8-12)
• Loading Originals in the Document Processor: up to 30 sheets

6-8
Advanced Function Settings > [Original Orientation]

[Original Orientation]
Custom USB
Copy Send Box Memory

Select the orientation of the original document top edge to scan correct direction.
To use any of the following functions, the document's original orientation must be set.
• Zoom
• Duplex
• Margin
• Combine
• Stapling (Option)
• [2-sided/Book Original]
Select original orientation from [Top Edge on Top], [Top Edge on Left].
Item Image
Top Edge on Top

Top Edge on Left

NOTE
The default setting for Original Orientation can be changed.
Original Orientation (Copy) (8-16)
Original Orientation (Send/Store) (8-16)

6-9
Advanced Function Settings > [Collate/Offset]

[Collate/Offset]
Custom USB
Copy Box Memory

Offsets the output by page or set.

Collate

Scans multiple originals and delivers complete sets of copies as required according to page number.

6-10
Advanced Function Settings > [Collate/Offset]

Offset
Without Document Finisher (Option)

When offset is used, the paper of each set (or each page) is rotated 90 degrees when output.

NOTE
When offset is used without a Document Finisher, an additional paper feed unit is required. The paper size of
the additional paper feed unit must be the same as that of the selected paper feed unit, but the paper orientation
must be different.
The paper sizes supported in Offset: A4, B5, Letter, 16K

Without Document Finisher (Option)

When offset is used, the paper of each set (or each page) is offset when output.
Item Description
Off Sort and offset are not performed.

Collate Only Collate Only

Offset Each Page Each page is offset.

Offset Each Set Offset Each Set

6-11
Advanced Function Settings > [Staple]

[Staple]
Custom USB
Copy Box Memory

NOTE
This function requires the optional Sheet Finisher:

Staples the finished documents. The staple position can be selected.

Item Value Description

Staple: Off

1 staple (Top Left) Select the staple position. For details on original orientation
and staple position, refer to the following:
1 staple (Top Right)
Original Orientation and Staple Position (6-13)
2 staples (Left)

2 staples (Top)

2 staples (Right)

Original Top Edge on Top, Top Edge on Left Press [Original Orientation] and then select the original
Orientation orientation as either [Top Edge on Top] or [Top Edge on Left].
Next, select [OK].

6-12
Advanced Function Settings > [Staple]

Original Orientation and Staple Position

[Original Top Edge on Top Top Edge on Left

Orientation]

Image

Cassette paper
orientation

Cassette paper
orientation

NOTE
One position staple is not slanted for the following paper sizes.
B5-R, 16K-R

Mixed Size Stapling

Even with mixed paper sizes, if the sizes have the same width as shown in the combinations below, the output can be
stapled.
• A3 and A4
• B4 and B5
• Ledger and Letter
• Legal and Letter-R

6-13
Advanced Function Settings > [Staple]

• 8K and 16K

A4 A3
B5 B4
Letter Ledger

A4 A3
B5 B4
Letter Ledger

Letter-R Legal

Letter-R Legal

NOTE
• Number of sheets that can be stapled: up to 25 sheets.
• When performing Mixed Size Stapling, refer to the following:
[Mixed Size Originals] (6-7)

6-14
Advanced Function Settings > [Paper Output]

[Paper Output]
Custom USB
Copy Box Memory

Specify the output tray.

Item Description
Inner Tray*1 Outputs to the Inner Tray of the machine.

Job Separator Tray Delivery to the job separator tray.

with optional Document Finisher

Item Description
Finisher Tray*1 Delivery to the tray of the optional Document Finisher.

Job Separator Tray Delivery to the job separator tray.

*1 Display only when an optional Sheet Finisher is installed.

NOTE
The default setting for Paper Output can be changed.
Paper Output (8-18)

6-15
Advanced Function Settings > [Density]

[Density]
Custom USB
Copy Send Box Memory

Adjust density.
(Value: [-4] to [+4] (Lighter to Darker))

6-16
Advanced Function Settings > [Original Image]

[Original Image]
Custom USB
Copy Send Box Memory

Select original image type for best results.

Copying/Printing
Item Description
Text+Photo*1 Best for mixed text and photo documents.

Photo Best for photos taken with a camera.

Text Best for documents that are mostly text.

Graphic/Map*2 Best for graphics and maps.

Others Original Image Text+Photo Best for mixed text and photo documents.

Photo Best for photos taken with a camera.

Text Best for documents that are mostly text.

Graphic/Map Best for graphics and maps.

Highlighter On Select to bring out text and markings made with a

highlighter pen. Reproduces the color of the highlighter
pen to the extent possible.

Off Does not reproduce the color of the highlighter.

*1 If gray text is not printed completely using [Text+Photo], selecting [Text] may improve the result.
*2 This function is displayed while copying.

Sending/Storing
Item Description
Text+Photo Best for mixed text and photo documents.

Photo Best for photos taken with a camera.

Text Sharply renders pencil text and fine lines. [Text] or [Text (Fine Line)] can be selected.

Light Text/Fine Line Clearly reproduces faint characters written in pencil, etc., and thin lines on map originals or
diagrams.

6-17
Advanced Function Settings > [EcoPrint]

[EcoPrint]
Custom USB
Copy Box Memory

EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not
required.
(Value: [Off] / [On])

6-18
Advanced Function Settings > [Color Selection]

[Color Selection]
Custom USB
Send Box Memory

Select the color mode setting.

Sending/Storing

Item Description
Auto Color (Color/Gray) Automatically recognizes whether the document is color or black and white,
and scan color documents in Full Color and black and white documents in
Grayscale.
Auto Color (Color/B & W) Automatically recognizes whether the document is color or black and white,
and scan color documents in Full Color and black and white documents in
Black and White.
Full Color Scans a document in full color.
Grayscale Scans the document in grayscale. Produces a smooth, detailed image.
(B & W) Prints in black & white.

6-19
Advanced Function Settings > [Sharpness]

[Sharpness]
Custom USB
Copy Send Box Memory

Adjusts the sharpness of image outlines.

When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward
"Sharpen". When copying images made up of patterned dots such as magazine photos, in which moire*1 patterns
appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward "Blur".

Less Sharp Original More Sharp

Item Description
[+1] to [+3] (Vivid) Emphasizes the image outline.

[-1] to [-3] (Grayish) Blurs the image outline. Can weaken a Moire*1 effect.

*1 Patterns that are created by irregular distribution of halftone dots.

6-20
Advanced Function Settings > [Contrast]

[Contrast]
Custom USB
Copy Send Box Memory

You can adjust the contrast between light and dark areas of the image.
Lower Original Higher

Item Description

[+1] to [+4] (Higher) Increases the sharpness of colors.

[-1] to [-4] (Lower) Creates smoother colors.

6-21
Advanced Function Settings > [Background Density Adj.]

[Background Density Adj.]

Custom USB
Copy Send Box Memory

Removes dark background from originals, such as newspapers.

If the ground color is obtrusive, select [Auto]. If [Auto] does not remove the background color, select [Manual] and adjust
the background color density.
Item Description
Off Does not adjust the ground color.

Auto Automatically adjusts the background density based on the original.

Manual Select [1] to [5] (Lighter - Darker) to adjust the background density manually.

6-22
Advanced Function Settings > [Prevent Bleed-through]

[Prevent Bleed-through]
Custom USB
Copy Send Box Memory

Hides background colors and image bleed-through when scanning thin original.
(Value: [Off] / [On])

6-23
Advanced Function Settings > [Zoom]

[Zoom]
Custom USB
Copy Send Box Memory

Adjust the zoom to reduce or enlarge the image.

Copying
The following zoom options are available.

Auto
Adjusts the image to match the paper size.

Standard Zoom
Reduces or enlarges at preset magnifications.
Model Zoom Level (Original Copy) Model Zoom Level (Original Copy)
Metric 400% Max. 90% Folio>>A4 Inch 400% Max. 78% Legal>>Letter
Models 200% A5>>A3 75% 11x15”>>A4 Models 200% STMT>>Ledger 77% Ledger>>Legal
141% A4>>A3, A5>>A4 70% A3>>A4, A4>>A5 154% STMT>>Legal 64% Ledger>>Letter
127% Folio>>A3 50% 129% Letter>>Ledger 50% Ledger>>STMT
106% 11x15”>>A3 25% Min. 121% Legal>>Ledger 25% Min.
100% 100%

Others
Reduces or enlarges at magnifications other than the Standard Zoom.
Model Zoom Level (Original Copy) Model Zoom Level (Original Copy)
Metric 115% B5>>A4 Inch 141% A5>>A4
Models 86% A4>>B5 Models 115% B5>>A4
129% Statement>>Letter 90% Folio>>A4
78% Legal>>Letter 86% A4>>B5
64% Letter>>Statement 70% A4>>A5

Zoom Entry
Manually reduces or enlarges the original image in 1% increments between 25% and 400%. Use the numeric keys or
select [+] or [-] to enter the any magnification.

6-24
Advanced Function Settings > [Zoom]

Printing/Sending/Storing

Item Description
100% Reproduces the original size.

Auto Reduces or enlarges original to sending/storing size.

NOTE
To reduce or enlarge the image, select the paper size, sending size, or storing size.
[Paper Selection] (6-5)
[Sending Size] (6-39)
[Storing Size] (6-49)

6-25
Advanced Function Settings > [Combine]

[Combine]
Copy

Combines 2 or 4 original sheets into 1 printed page.

You can select the page layout and the type of boundary lines around the pages.
The following types of the boundary lines are available.

None Solid Line Dotted Line Positioning Mark

Item Value Description

Off — Disables the function.

2 in 1 — Prints a two-sheet original on a single

sheet.

4 in 1 — Prints a four-sheet original on a single

sheet.

Others Combine Off, 2 in 1 (L to R/T to B), 2 in 1 (R to L/B Select how to lay out the pages of
to T), 4 in 1 (Right then Down), 4 in 1 scanned original.
(Left then Down), 4 in 1 (Down then
Right), 4 in 1 (Down then Left)

Border Line None, Solid Line, Dotted Line, Select the boundary line type.
Positioning Mark

Original Orientation Top Edge on Top, Top Edge on Left Select the orientation of the original
document top edge to scan correct
direction.

6-26
Advanced Function Settings > [Combine]

Layout Image
Item Image
2 in 1 L to R/T to B

R to L/B to T

4 in 1 Right then Down

Left then Down

Down then Right

Down then Left

NOTE
• The paper sizes supported in Combine mode: A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216×340mm, Ledger,
Letter-R, Letter, Legal, Statement-R, Oficioll, 8K, 16K-R, 16K
• When placing the original on the platen, be sure to copy the originals in page order.

6-27
Advanced Function Settings > [Margin]

[Margin]
Custom USB
Copy Box Memory

Copying/Printing
Add margins (white space). In addition, you can set the margin width and the back page margin.

NOTE
The default setting for margin width can be changed.
Margin (8-17)

Item Value Description

Off No margins are set.
On Margin L/R(-18 - +18) Metric: -18 mm to +18 mm (in 1 Set the margin width.* 1
mm increments) Use [+] and [-] to adjust the "L/R(-18 - +18)"
T/B(-18 - +18)
Inch: -0.75 to +0.75" (in 0.01" and "T/B(-18 - +18)" margin values. You can
increments) enter numeric values using the [# Keys].
Back Page Auto For duplex copying, press [Back Page], and
then and select [Auto] or [Manual].
An appropriate margin is applied
automatically on the rear page depending on
a margin specified for the front page and a
binding orientation.
Manual L/R(- Metric: -18 mm to +18 mm (in 1 You can set a different margin than the front
18 - mm increments) on the back. Set the margin in the screen
+18) Inch: -0.75 to +0.75" (in 0.01" that is displayed. The setting selections are
increments) the same as for the front.* 1
T/B(-
18 - Use [+] and [-] to adjust the "L/R(-18 - +18)"
+18) and "T/B(-18 - +18)" margin values. You can
enter numeric values using the [# Keys].
Original Orientation Top Edge on Top, Top Edge on Select the orientation of the original
Left document top edge to scan correct direction.
Press [Original Orientation] and then select
the original orientation as either [Top Edge
on Top] or [Top Edge on Left]. Next, select
[OK].

*1 Input units can be changed with the System Menu.

[Measurement] (8-19)

Sending
When you have sent/stored the original after specifying the original size and sending/storing size, depending on these
sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a
margin equally created at each of the page Top/Bottom and Left/Right.
(Value: [Off] / [On])

6-28
Advanced Function Settings > [Duplex]

[Duplex]
Copy

Produces two-sided copies. You can also create single-sided copies from two-sided originals.
The following modes are available.

1-sided to 2-sided
Produces two-sided copies from one-sided originals. In case of an
odd number of originals, the back side of the last copy will be blank.

Original Copy

The following binding options are available.

Ａ Ｂ A Binding Left/Right: Images on the back sides are not rotated.
ghi
ghi B Binding Top: Images on the back sides are rotated 180 degrees.
def ghi
abc
abc
abc Copies can be bound on the top edge, facing the same orientation
def

when turning the pages.

def

Original Copy

2-sided to 1-sided
Copies each side of a two-sided original onto two individual sheets.
The following binding options are available.
• Binding Left/Right: Images on the second sides are not rotated.
Original Copy • Binding Top: Images on the second sides are rotated 180
degrees.

2-sided to 2-sided
Produces two-sided copies from two-sided originals.

Original Copy

NOTE
The paper sizes supported in Two-sided to Two-sided mode: A3, A4-R, A4, A5-R, B4, B5-R, B5, 216×340mm,
Ledger, Letter-R, Letter, Legal, Statement-R, Executive, OficioII, Folio, and 8K

6-29
Advanced Function Settings > [Duplex]

Book to One-sided
Produces a 1-sided copy of a 2-sided or open book original.
The following binding options are available.
Binding Left: Originals with facing pages are copied from left to
right.
Original Copy Binding Right: Originals with facing pages are copied from right to
left.

NOTE
• The original sizes supported in Book to One-sided mode: A3, A4-R, A5-R, B4, B5-R, Ledger, Letter-R, and 8K
• The paper sizes supported in Book to One-sided mode: A4, B5, Letter and 16K

Book to Two-sided

Book → Produces two-sided copies from an open book original with facing
pages.
Front and Book → Book
Back

Original Copy

NOTE
• The original sizes supported in Book to Two-sided mode: A3, A4-R, A5-R, B4, B5-R, Ledger, Letter-R, and 8K
• The paper sizes supported in Book to Two-sided mode: A4, B5, Letter, and 16K

6-30
Advanced Function Settings > [Duplex]

Copying
Prints 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sided. Select the binding
orientation for original and finished documents.
Item Available settings Description
1-sided>>1-sided ― Disables the function.

1-sided>>2-sided ― Copy the original with the default setting. For the
default settings, refer to the following:
2-sided>>1-sided ―

2-sided>>2-sided ―

Others Duplex 1-sided>>1-sided, Select the desired duplex option.

1-sided>>2-sided,
2-sided>>1-sided,
2-sided>>2-sided,
Book>>1-sided,
Book>>2-sided

Binding in Original*1 Binding Left/Right, Select the binding orientation of originals.

Binding Top,
Binding Left,
Binding Right

Binding in Finishing*2 Binding Left/Right, Select the binding orientation of copies.

Binding Top,
Book>>2 sided,
Book>>Book

Original Orientation Top Edge on Top, Select the orientation of the original document top
Top Edge on Left edge to scan correct direction.

*1 Displayed when [2-sided>>1-sided], [2-sided>>2-sided], [Book>>1-sided] or [Book>>2-sided] is selected for "Duplex".

*2 Displayed when [1-sided>>2-sided], [2-sided>>2-sided] or [Book>>2-sided] is selected for "Duplex"
When placing the original on the platen, consecutively replace each original and press the [Start] key.
After scanning all originals, select [Finish Scan] to start copying. Copying starts.

Printing
Print a document to 1-sided or 2-sided sheets.
Item Value Description
1-sided — Disables the function.

2-sided Binding Left/Right Prints a 2-sided document so that the

sheets are aligned properly for binding
on the left or right.

Binding Top Prints a 2-sided document so that the

sheets are aligned properly for binding
on the top.

6-31
Advanced Function Settings > [Continuous Scan]

[Continuous Scan]
Custom USB
Copy Send Box Memory

Scans a large number of originals in separate batches and then produce as one job. Originals will be scanned
continuously until you select [Finish Scan].
Select [On] to use continuous scanning.
(Value: [Off] / [On])

1 11 21 1

1 to 10 11 to 20 21 to 30 1 to 30

6-32
Advanced Function Settings > [Auto Image Rotation]

[Auto Image Rotation]

Copy

Automatically rotates the image 90 degrees when the sizes of the original and the loaded paper matches but the
orientations are different.
Value: [Off] / [On])

NOTE
• You can select whether to rotate the image automatically in the default settings.
Auto Image Rotation (8-17)
• When you have enabled this function, you can select how the images are rotated.
Auto Image Rotation Action (8-23)

6-33
Advanced Function Settings > [Job Finish Notice]

[Job Finish Notice]

Custom USB Custom Custom USB
Copy Box Memory Send Box Box Memory

Sends E-mail notice when a job is complete. It is also available that send a notice when a job is interrupted.
Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the
machine to finish.

NOTE
PC should be configured in advance so that E-mail can be used. To configure the settings, refer to the following:
Command Center RX (2-42)
E-mail can be sent to a single destination.

Item Description
Off Disables the function.

Job Finished Only To add a new destination, select [Menu] > [Add].
Address Book: Select the notification destination from the address book and
Job Finished + Job Interrupted
select [OK].
Ext. Address Book*1: Select the notification destination from the external address
book.
Address Entry: Enter the e-mail address directly. Enter the address (up to 128
characters) and select [OK].
My Address*2: Uses the e-mail address of the logged in user.

*1 External address book settings can be configured with Command Center RX.
Command Center RX User Guide
*2 Displayed when user login administration is enabled.
Setting User Login Administration (9-5)

NOTE
• To edit a destination, selecting [Menu] > [Edit], and then select the desired destination.
• Selecting [ ] shows detailed information about the destination.
• Select [ ] to delete a destination.

6-34
Advanced Function Settings > [File Name Entry]

[File Name Entry]

Custom USB Custom Custom USB
Copy Box Memory Send Box Box Memory

Adds a file name.

Additional information such as job number and date and time can also be set. You can check a job history or job status
using the file name, date and time, or job number specified here.
Enter the file name and select [OK].
Maximum number of characters: Up to 32
To add date and time, select [Date and Time]. To add job number, select [Job No.]. The added information will be
displayed in "Additional Info".

6-35
Advanced Function Settings > [Priority Override]

[Priority Override]
Custom USB
Copy Box Memory

Suspends the current job and gives a new job top priority.
The suspended job resumes after the other job is finished.
(Value: [Off] / [On])

NOTE
• This function is not available if current job was an override.
• Priority override may not be available depending on the status of the current print job and memory usage. In
this case, try the interrupt copy.
Interrupt Copy (5-13)

6-36
Advanced Function Settings > [Skip Blank Page]

[Skip Blank Page]

Custom USB
Copy Send Box Memory

When there are blank pages in a scanned document, this function skips the blank pages and scans only pages that are
not blank.
Blank pages can be set as pages that include ruled lines and a small number of characters.
The machine detects blank pages, saving unnecessary printing without the need to check for blank pages in the
document.
Item Description
Off Everything, including blank pages, is scanned.

Configure the Blank Pages + Ruled Lines Blank pages and pages that include ruled lines are judged to be blank
settings. pages.

Blank Pages Only Blank pages only are judged to be blank pages.

Blank Pages + Some Text Blank pages and pages that include a small amount of text are judged to
be blank pages.

NOTE
The originals with punched holes or originals printed on a colored substrate may not be recognized as blank
pages.

6-37
Advanced Function Settings > [2-sided/Book Original]

[2-sided/Book Original]
Custom Custom USB
Box
Send Box Memory

Select the type and binding of originals.

Item Value Description

1-sided — 2-sided/Book Original is not set.

2-sided Binding Binding Left/Right, Select the binding orientation of originals.

Binding Top

Original Top Edge on Top, Top Select the orientation of the original document top edge to
Orientation Edge on Left scan correct direction.
Select [Original Orientation] to choose orientation of the
originals, either [Top Edge on Top] or [Top Edge on Left]. Then
select [OK].

Book*1 Binding Binding Left, Binding Select the binding orientation of originals.
Right

Others 2-sided/Book 1-sided Select this setting for a one-sided sheet original.
Original
2-sided (Binding Left/ Select this setting for a two-sided sheet original with left or right
Right) binding.

2-sided (Binding Top) Select this setting for a two-sided sheet original with top
binding.

Book (Binding Left) Select this setting for book type (magazine, book, etc.) with left
binding.

Book (Binding Right) Select this setting for book type (magazine, book, etc.) with
right binding.

Original Top Edge on Top, Top Select the orientation of the original document top edge to
Orientation*2 Edge on Left scan correct direction.

*1 Original Orientation set to [Top Edge on Top].

*2 Displayed when [2-sided (Binding Left/Right)] or [2-sided (Binding Top)] is selected in "Duplex".

6-38
Advanced Function Settings > [Sending Size]

[Sending Size]
Send

Select size of image to be sent.

Select [Same as Original Size], [Metric], [Inch], or [Others] to select the sending size.
Item Value Description
Same as Original --- Automatically sends the same size
Size as the original.

Inch Ledger, Letter, Legal, Statement, 11x15", Oficio II Select from the Inch series standard
sizes.

Metric A3, A4, A5, A6, B4, B5, B6, Folio, 216 × 340 mm Select from the Metric series
standard sizes.

Others 8K, 16K, Hagaki (Cardstock), Oufukuhagaki (Return Select from special standard sizes.
postcard)

Relationship between Original Size, Sending Size, and Zoom

Original Size, Sending Size, and Zoom are related to each other. For details, see the table below.
Original size and sending size the same different
are
[Original Size] (6-4) Specify as necessary. Specify as necessary.

Sending Size Select [Same as Original]. Select the desired size.

[Zoom] (6-24) Select [100%] (or [Auto]). Select [Auto].

NOTE
When you specify the sending size that is different from the original size, and select the zoom of [100%], you
can send the image as the actual size (No Zoom).

6-39
Advanced Function Settings > [File Format]

[File Format]
Custom USB
Send Box Memory

Specify the image file format.

Select the file format from [PDF], [TIFF], [JPEG], [XPS], [OpenXPS], and [High Comp. PDF].
Image quality level can also be adjusted.
Select [File Format] > [Others] > [Image Quality].
When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality.
If you selected [PDF] or [High Comp. PDF], you can specify encryption or PDF/A settings.

Item Value Description

High Comp. PDF Compression Ratio Priority, Standard, Performs processing using High-Compression
Quality Priority PDF format.

TIFF 1 Low Quality (High Comp.) to 5 High Performs processing using TIFF format.
Quality (Low Comp.)

PDF 1 Low Quality (High Comp.) to 5 High Performs processing using PDF format.
Quality (Low Comp.)

JPEG 1 Low Quality (High Comp.) to 5 High Performs processing using JPEG format. One file
Quality (Low Comp.) is created per original page.

XPS 1 Low Quality (High Comp.) to 5 High Performs processing using XPS format.
Quality (Low Comp.)

OpenXPS 1 Low Quality (High Comp.) to 5 High Performs processing using OpenXPS format.
Quality (Low Comp.)

Others File Format High Comp. PDF, TIFF, PDF, JPEG, Select the image file format.
XPS, OpenXPS

Image Compression Ratio Priority, Standard, Set the image quality.

Quality*1 Quality Priority

Image 1 Low Quality (High Comp.) to 5 High Set the image quality.
Quality*2 Quality (Low Comp.)

PDF/A Off, PDF/A-1a, PDF/A-1b, PDF/A-2a, Set PDF/A format type.

PDF/A-2b, PDF/A-2u

Encryption*3 Acrobat 3.0 and later, Encryption This configures the encryption setting.
Level: Middle (40-bit)
Acrobat 5.0 and later, Encryption
Level: High (128-bit)

*1 Displayed when [High Comp. PDF] is selected for “File Format”.

*2 Displayed when the option other than [High Comp. PDF] is selected for “File Format”.
*3 Encryption settings can be configured. For details, refer to the information below.

6-40
Advanced Function Settings > [File Format]

PDF Encryption Functions

If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and
editing PDF's by assigning a secure password.

1 Select [Others] from the item.

2 Select [High Comp. PDF] or [PDF] in [File Format].

3 [Encryption] > [Compatibility] > Select a setting.

Setting items depend on the selected [Compatibility] setting.

When [Acrobat 3.0 and higher, Encryption Level: Middle (40-bit)] is selected

Item Value Description

Password to Open Off, On Enter the password to open the PDF file.
Document Select [On], enter a password (up to 256 characters) and
then select [Next].
Enter the password again for confirmation, and select
[OK].

Password to Edit/ Off, On Enter the password to edit the PDF file.
Print Document Select [On], enter a password (up to 256 characters) and
then select [Next].
Enter the password again for confirmation, and select
[OK].
When you have entered the password and selected
[Detail] to edit/print document, you can specifically limit
the operation.

Printing Not Allowed, Allowed Restricts printing of the PDF file.

Allowed

Changes Not Allowed Disables the change to the PDF file.

Allowed
Commenting Can only add commenting.

Page Layout except extracting Pages Can change the page layout except extracting the pages
of the PDF file.

Any except extracting Pages Can conduct all operations except extracting the pages of
the PDF file.

Copying of Text/ Disable, Enable Restricts the copying of text and objects on the PDF file.
Images/Others

When [Acrobat 5.0 and later, Encryption Level: High (128-bit)] is selected

Item Value Description

Password to Open Off, On Enter the password to open the PDF file.
Document Select [On], enter a password (up to 256 characters) and
then select [Next].
Enter the password again for confirmation, and select
[OK].

Password to Edit/ Off, On Enter the password to edit the PDF file.
Print Document Select [On], enter a password (up to 256 characters) and
then select [Next].
Enter the password again for confirmation, and select
[OK].
When you have entered the password to edit/print
document, you can specifically limit the operation.

6-41
Advanced Function Settings > [File Format]

Item Value Description

Printing Not Allowed Disables the printing of PDF file.
Allowed
Allowed (Low Resolution only) Can print the PDF file only in low resolution.

Allowed Can print the PDF file in original resolution.

Changes Not Allowed Disables the change to the PDF file.

Allowed
Inserting/Deleting/Rotating Pages Can only insert, delete, and rotate the pages of the PDF
file.

Commenting Can only add commenting.

Any except extracting Pages Can conduct all operations except extracting the pages of
the PDF file.

Copying of Text/ Disable, Enable Restricts the copying of text and objects on the PDF file.
Images/Others

6-42
Advanced Function Settings > [File Separation]

[File Separation]
Custom USB
Send Box Memory

Creates several files by dividing scanned original data page by page, and sends the files.
(Value: [Off] / [Each Page])

Select [Each Page] to set File Separation.

NOTE
A three-digit serial number such as "abc_001.pdf, abc_002.pdf..." is attached to the end of the file name.

6-43
Advanced Function Settings > [Scan Resolution]

[Scan Resolution]
Custom USB
Send Box Memory

Select fineness of scanning resolution.

(Value: [600 × 600 dpi] / [400 × 400 dpi Ultra] / [300 × 300 dpi] / [200 × 400 dpi Super] / [200 × 200 dpi Fine] / [200 × 100
dpi Normal])

NOTE
The larger the number, the better the image resolution. However, better resolution also means larger file sizes
and longer send times.

6-44
Advanced Function Settings > [E-mail Subject/Body]

[E-mail Subject/Body]
Send Custom
Box

Adds subject and body when sending a document.

Select [Subject] / [Body] to enter the E-mail subject/body.

NOTE
• The maximum number of characters that can be entered are as shown below.
Subject: 60 characters
Body: 500 characters

6-45
Advanced Function Settings > [FTP Encrypted TX]

[FTP Encrypted TX]

Send Custom
Box

Encrypts images when sending via FTP.

Encryption secures the document transmission.
(Value: [Off] / [On])

NOTE
Click [Security Settings], and then [Network Security] in the Command Center RX. Be sure that "SSL" of Secure
Protocol Settings is "On" and one or more effective encryption are selected in Client side settings.
Command Center RX User Guide

6-46
Advanced Function Settings > [Delete after Printed]

[Delete after Printed]

Custom
Box

Automatically delete a document from the box once printing is complete.

Value: [Off] / [On])

6-47
Advanced Function Settings > [Delete after Transmitted]

[Delete after Transmitted]

Custom
Box

Automatically deletes a document from the box once transmission is complete.

Value: [Off] / [On])

6-48
Advanced Function Settings > [Storing Size]

[Storing Size]
Custom USB
Box Memory

Select size of image to be stored.

Select [Same as Original Size], [Metric], [Inch], or [Others] to select the storing size.
Item Value Description
Same as Original --- Store an image the same size as the
Size original.

Inch Ledger, Letter, Legal, Statement, 11x15", Oficio II Select from the Inch series standard
sizes.

Metric A3, A4, A5, A6, B4, B5, B6, Folio, 216x340 mm Select from the Metric series
standard sizes.

Others 8K, 16K, Hagaki (Cardstock), Oufukuhagaki (Return Select from special standard sizes.
postcard)

Relationship between Original Size, Storing Size, and Zoom

Original Size, Storing Size, and Zoom are related to each other. For details, see the table below.
Original size and sending size the same different
are
[Original Size] (6-4) Specify as necessary. Specify as necessary.

Sending Size Select [Same as Original]. Select the desired size.

[Zoom] (6-24) Select [100%] (or [Auto]). Select [Auto].

NOTE
When you select Storing Size that is different from Original Size, and select the Zoom [100%], you can store the
image as the actual size (No Zoom).

6-49
Advanced Function Settings > [Long Original]

[Long Original]
USB
Send Memory

Read, send or save long-sized original documents using a document processor.

(Value: [Off] / [On])

NOTE
• Long originals are sent in black and white or Grayscale.
• Only a single side of a long original cannot be scanned. Originals of up to 1,900 mm / 74.8"*1 long can be
scanned.
• You can select resolution 300×300 dpi or less.

*1 1,600 mm/63" if fax functions are used.

6-50
Advanced Function Settings > [Encrypted PDF Password]

[Encrypted PDF Password]

USB
Memory

Enter the preassigned password to print the PDF data.

Enter the Password, and select [OK].

NOTE
For details on entering the password, refer to the following:
Character Entry Method (12-11)

6-51
Advanced Function Settings > [JPEG/TIFF Print]

[JPEG/TIFF Print]
USB
Memory

Select the image size when printing JPEG or TIFF files.

Item Description
Paper Size Fits the image size to the selected paper size.

Image Resolution Prints at resolution of the actual image.

Print Resolution Fits the image size to the print resolution.

6-52
Advanced Function Settings > [XPS Fit to Page]

[XPS Fit to Page]

USB
Memory

Reduces or enlarges the image size to fit to the selected paper size when printing XPS file.
(Value: [Off] / [On])

6-53
Managing Jobs, Consumables, and Devices >

7 Managing Jobs,
Consumables, and
Devices
This chapter explains the following topics:
Checking a Job Status ....................................................................................................................................... 7-2
Available Status Screens ......................................................................................................................... 7-2
Displaying the Status Screen ................................................................................................................... 7-2
Status Display .................................................................................................................................................... 7-3
Print Job Status Screen ........................................................................................................................... 7-3
Send Job Status Screen .......................................................................................................................... 7-4
Store Job Status Screen .......................................................................................................................... 7-5
Scheduled Job Status Screen .................................................................................................................. 7-5
Checking Detailed Information of Jobs .................................................................................................... 7-6
Checking Job Histories ...................................................................................................................................... 7-7
Available Job History Screens ................................................................................................................. 7-7
Displaying the Job History Screen ........................................................................................................... 7-7
Checking the Detailed Information of Histories ........................................................................................ 7-8
Sending the Log History .......................................................................................................................... 7-8
Job Operation .................................................................................................................................................... 7-9
Pausing and Resuming a Job .................................................................................................................. 7-9
Canceling a Job ....................................................................................................................................... 7-9
Check the status of Device (Device/Communication) ...................................................................................... 7-10
Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ......................................................... 7-12

7-1
Managing Jobs, Consumables, and Devices > Checking a Job Status

Checking a Job Status

Check the status of jobs being processed or waiting to be printed.

Available Status Screens

The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing
Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs. The following job statuses are available.
Status Display Job status to be displayed
Print Job Status • Copy job
• Printer job
• FAX reception
• E-mail reception
• Job from Document Box
• Data from removable memory
• Application
• Report/List

Send Job Status • Fax transmission

• Send as E-mail
• Folder
• Sending Job Application
• Multi Sending
• Sending Job - FAX Server

Store Job Status • Storing Job Scan

• Storing Job FAX
• Storing Job Printer

Scheduled Job • Fax transmission

Displaying the Status Screen

1 Display a screen.
Select the [Status/Job Cancel] key.

2 Select the job to check details.

Select either of [Print Job Status], [Send Job Status], [Store Job Status] or [Scheduled Job] to check the status.

Print Job Status Screen (7-3)

Send Job Status Screen (7-4)

Store Job Status Screen (7-5)

Scheduled Job Status Screen (7-5)

7-2
Managing Jobs, Consumables, and Devices > Status Display

Status Display
NOTE

You can show the job statuses of all users, or only the statuses of your own jobs.

[Display Status/Log] (8-21)

This setting can also be changed from Command Center RX.
Command Center RX User Guide

Print Job Status Screen

Status/Job Cancel. 10:10
Print Job Status

1 0089 doc0000892010092514... 5/23

doc0000892010092515... Waiting
1/1
doc0000892010092520... Waiting

2 3 4 5
Cancel Pause All Close
Print Jobs

6 7
Num Item Description
ber
1 Display/Key Acceptance No. of job
2 Type Icon indicates job type.
Copy job
Printer job
Job from Document Box
FAX reception
E-mail reception
Data from removable memory
Application
Report/List
3 Job name Job name or file name
4 [ ] Select the key of the job whose detailed information you want to display.
Checking Detailed Information of Jobs 7-6
5 Status Status of job
(Number of Sheets Printed)/(Total Number of Sheets): Printing
Processing: The status before starting to print.
Waiting: Print Waiting
Pause: Pausing print job or error
Canceling: Canceling the job
6 [Cancel] Select the job you want to cancel from the list, and press this key.
7 [Pause All Print Jobs] Pauses all the printing jobs. By pressing this key again, the printing jobs will be resumed.

7-3
Managing Jobs, Consumables, and Devices > Status Display

Send Job Status Screen

Status/Job Cancel. 10:10
Send Job Status

1 0005 0123456 Process

23 4 5
1/1

Menu Cancel Close

6 7
Num Item Description
ber
1 Display/Key Acceptance No. of job

2 Type Icon indicates job type.

Fax transmission
Send as E-mail
Folder (SMB/FTP) send
Application send
Multi Sending
Sending Job - FAX Server

3 Job name Job name or file name is displayed.

4 [ ] Select the key of the job whose detailed information you want to display.
Checking Detailed Information of Jobs 7-6

5 Status Status of job

InProcess: The status before starting sending such as during scanning originals
Sending: Sending
Waiting: Waiting Sending
Canceling: Canceling the job
Pause: Pausing the job

6 [Menu] Selecting this key displays [Priority Override]. A fax job can be given send priority.
Use the list to select the fax job to be sent immediately. > [Menu] > [Priority Override]

7 [Cancel] Select the job you want to cancel from the list, and press this key.

7-4
Managing Jobs, Consumables, and Devices > Status Display

Store Job Status Screen

Status/Job Cancel. 10:10
Store Job Status

1 0016 doc0000162010082913... Storing

2 3 4 5
1/1

Cancel Close

6
Num Item Description
ber
1 Display/Key Acceptance No. of job

2 Type Icon indicates job type.

Storing Job Scan
Storing Job Printer
Storing Job FAX

3 Job name Job name or file name is displayed.

4 [ ] Select the job whose detailed information you want to display from the list, and press this
key.
Checking Detailed Information of Jobs (7-6)

5 Status Status of job

InProcess: The status before starting to save such as during scanning originals
Storing: Storing Data
Canceling: Canceling the job
Pause: Pausing the job

6 [Cancel] Select the job you want to cancel from the list, and press this key.

Scheduled Job Status Screen

Status/Job Cancel. 10:10
Scheduled Job

1 0014 A OFFICE 12:00

2 3 4 5
1/1

Menu Cancel Close

6 7
Num Item Description
ber
1 Display/Key Acceptance No. of job

2 Type Icon indicates job type.

Scheduling Job FAX

7-5
Managing Jobs, Consumables, and Devices > Status Display

Num Item Description

ber
3 Destination Destination (Either destination name, FAX number, or No. of broadcast items)

4 [ ] Select the job whose detailed information you want to display from the list, and press this
key.
Checking Detailed Information of Jobs (7-6)

5 Start Time Time to start the scheduled job

6 [Menu] Selecting this key displays [Start Now].

From the list, select the job you want to send immediately. > [Menu] > [Start Now]

7 [Cancel] Select the job you want to cancel from the list, and press this key.

Checking Detailed Information of Jobs

Check the detailed information of each job.

NOTE
A user logged in with user privileges will be able to check only the jobs of the logged in user. A user logged in
with administrator privileges can check all jobs.

1 Display the screen.

Checking a Job Status (7-2)

2 Check the information.

1 Select [ ] for the job whose detailed information you want to check.

Status/Job Cancel. 10:10

Send Job Status

0005 0123456 Process

1/1

Menu Cancel Close

Detailed information of the selected job is displayed.

Click the [OK] button.Select [ ] or [ ] to view information on the next page or previous page. To view more detailed
information, select a white item.
In Sending Jobs, you can check the destination by selecting [Status/Destination].

2 To exit from the detailed information, select [Close].

7-6
Managing Jobs, Consumables, and Devices > Checking Job Histories

Checking Job Histories

Check the history of completed jobs.

NOTE
• Job history can also be checked from a computer using Command Center RX or KYOCERA Net Viewer.
Command Center RX User Guide
KYOCERA Net Viewer User Guide
• You can show the job log of all users, or only your own job log.
[Display Status/Log] (8-21)
This setting can also be changed from Command Center RX.
Command Center RX User Guide

Available Job History Screens

The job histories are displayed separately in four screens - Printing Jobs, Sending Jobs, Storing Jobs, and FAX Jobs.
The following job histories are available.
Screen Job histories to be displayed
Printing Jobs • Copy job
• Printer job
• FAX reception
• E-mail reception
• Job from Document Box
• Report/List
• Data from removable memory
• Application

Sending Jobs • Fax transmission

• Send as E-mail
• Folder
• Sending Job Application
• Multi Sending
• Sending Job - FAX Server

Storing Jobs • Storing Job Scan

• Storing Job FAX
• Storing Job Printer

FAX Job FAX Operation Guide

Displaying the Job History Screen

1 Display the screen.
Select the [Status/Job Cancel] key.

7-7
Managing Jobs, Consumables, and Devices > Checking Job Histories

2 Select the job to check details.

Checking the Detailed Information of Histories

You can check the detailed information of each job.

1 Display the screen.

Select the [Status/Job Cancel] key.

2 Check the information.

1 Select [ ] of the job you want to check > [Detail].

Status/Job Cancel. 10:10

Print Job Log

0011 doc0000112010081817... Completed

0010 doc0000102010081815... Canceled

1/3
0009 doc0000092010081815... Completed

0008 doc Error

Close

Detailed information of the selected job is displayed.

NOTE
Select [ ] or [ ] to view information on the next page or previous page.

2 To exit from the detailed information, select [Close].

Sending the Log History

You can send the log history by E-mail. You can either send it manually as needed or have it sent automatically
whenever a set number of jobs is reached.

[Sending Log History] (8-7)

7-8
Managing Jobs, Consumables, and Devices > Job Operation

Job Operation
Pausing and Resuming a Job
Pause/resume all printing jobs in printing/waiting.

1 Display the screen.

Select the [Status/Job Cancel] key.

2 Select [Pause All Print Jobs] on the printing jobs status screen.
Printing is paused.
When resuming the printing of jobs that have been paused, select [Resume All Print Jobs].

Canceling a Job
A job in printing/waiting status can be canceled.

1 Display the screen.

Select the [Status/Job Cancel] key.

2 Select the job to be canceled from the list, and select [Cancel].

3 Select [Yes] in the confirmation screen.

7-9
Managing Jobs, Consumables, and Devices > Check the status of Device (Device/Communication)

Check the status of Device (Device/

Communication)
Configure the devices/lines installed or connected to this machine or check their status.

1 Display the screen.

1 Select the [Status/Job Cancel] key.

2 Select the item you want to check.

The screen to check the status or configure the devices is displayed.

2 Check the status.

The items you can check are described below.
Scanner
The status of an original scanning or the error information (paper jam, opened cover, etc.) is displayed.
Printer
Error information such as paper jam, out of toner, or out of paper, and status such as waiting or printing are
displayed.
FAX Memory RX Box

FAX Operation Guide

This displays information (document name, file size, etc.) about a document in the FAX Memory RX Box.

Command Center RX User Guide

FAX
• To cancel a fax that is currently being sent/received, select [Line Off].
• The information such as sending/receiving and dialing is displayed.

FAX Operation Guide

“Removable Memory”
• The usage, capacity and free space of the external media connected to this machine are displayed.
• To format external media, select [Menu] > [Format].

IMPORTANT
When [Format] is selected, all data in the external media is erased.

7-10
Managing Jobs, Consumables, and Devices > Check the status of Device (Device/Communication)

• To safely remove the external media, select [Remove Memory].

USB Keyboard
The status of the optional USB Keyboard is displayed.
Bluetooth Keyboard
Shows the status of the Bluetooth Keyboard.
Network Connection Status
The network connection status appears.
Option Network Connection Status
The connection status of an optional network interface kit appears.
Wi-Fi Direct
Shows the connection status of Wi-Fi Direct.
Wireless Network
The connection status of the Wireless Network Interface Kit is displayed.
Wi-Fi
Shows the connection status of Wi-Fi.
SSD
The status of the SSD is displayed.
NFC
Shows the connection status of NFC.

7-11
Managing Jobs, Consumables, and Devices > Checking the Remaining Amount of Toner and Paper (Paper/Supplies)

Checking the Remaining Amount of Toner and

Paper (Paper/Supplies)
Check the remaining amount of toner, and paper on the touch panel.

1 Display the screen.

1 Select the [Status/Job Cancel] key.

2 Select the item you want to check.

2 Check the status.

The items you can check are described below.
Toner Status
The amount of toner remaining is shown in levels. And you can check the status of waste toner box.
Paper Status
You can check the size, orientation, type, and remaining amount of paper in each paper source. The amount of
paper remaining is shown in levels.

7-12
System Menu >

8 System Menu
This chapter explains the following topics:
Operation Method .............................................................................................................................................. 8-2
[Quick Setup Wizard] ......................................................................................................................................... 8-3
[Language] ......................................................................................................................................................... 8-4
[Report] .............................................................................................................................................................. 8-5
[Counter] ............................................................................................................................................................ 8-8
[Cassette/MP Tray Settings] .............................................................................................................................. 8-9
[Common Settings] ........................................................................................................................................... 8-11
[Home] ............................................................................................................................................................. 8-22
[Copy] ............................................................................................................................................................... 8-23
[Send] ............................................................................................................................................................... 8-24
[Document Box] ............................................................................................................................................... 8-25
[FAX] ................................................................................................................................................................ 8-26
[Application] ..................................................................................................................................................... 8-26
[Internet] ........................................................................................................................................................... 8-26
[Address Book/One Touch] .............................................................................................................................. 8-27
[User Login/Job Accounting] ............................................................................................................................ 8-28
[Printer] ............................................................................................................................................................ 8-29
[System/Network] ............................................................................................................................................. 8-32
[Date/Timer/Energy Saver] ............................................................................................................................... 8-56
[Adjustment/Maintenance] ............................................................................................................................... 8-59

8-1
System Menu > Operation Method

Operation Method
Configure settings related to overall machine operation. Change the factory default settings in accordance with usage
needs.

1 Display the screen.

Select the [System Menu / Counter] key.

2 Select a function.
System Menu/Counter. 10:10 1 Displays the System Menu items.
System Menu

Quick Setup Wizard 2 Scrolls up and down when the list of values cannot be
displayed in its entirety on a single screen.
Language

1
1/5
3 Displays setting items.
Report
2 Select the key of a function to display the setting screen.
Counter

Close
4 Returns to the previous screen.

System Menu/Counter. 10:10

Date/Timer/Energy Saver
Date/Time
10/10/2014 10:10

Date Format
DD/MM/YYYY
1/4
3 Time Zone
+09:00 Osaka, Sapporo, Tokyo

Auto Panel Reset

On

< Back
4

3 Configure the function.

᪥௜㻛䝍䜲䝬䞊㻛⠇㟁 Saver
Date/Timer/Energy 㻙 ᫬ᕪ- Time Zone 1 Enter a setting by selecting it.
-12:00 International Date Line West
㻙㻝㻞㻦㻜㻜㻌ᅜ㝿᪥௜ኚ᭦⥺すഃ
2 Returns to the previous screen without making any changes.
-11:00 Universal Coordinated Time-11
㻙㻝㻝㻦㻜㻜㻌༠ᐃୡ⏺᫬㻙㻝㻝
1/24
㻝㻛㻞㻠 3 Accepts the settings and exits.
1 -10:00 Hawaii
㻙㻝㻜㻦㻜㻜㻌䝝䝽䜲

-09:00 Alaska
㻙㻜㻥㻦㻜㻜㻌䜰䝷䝇䜹

2 Cancel
䜻䝱䞁䝉䝹 OK
㻻㻷
3

NOTE
• If the login user name entry screen appears during operations, log in by referring to the machine's Operation
Guide for Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
• If function default settings have been changed, the [Reset] key can be selected in each function screen to
immediately change the settings.

Refer to System Menu Settings on the following page and configure as needed.

8-2
System Menu > [Quick Setup Wizard]

[Quick Setup Wizard]

For FAX functions, Energy Saver functions and network settings, the following settings can be configured in a wizard-
style screen.

Quick Setup Wizard (2-25)

The following settings can be configured in a wizard-style screen.
Function Item Description
FAX Setup Configures basic fax settings. FAX functions are available only on products with the optional
fax function installed.
FAX Operation Guide

Energy Saver Setup Configures energy saver function settings

1. Sleep Mode Sleep Timer

Sleep Level (models except for Europe)

2. Low Power Mode Low Power Timer

Network Setup 1. Network Wi-Fi

Wired Network
DHCP*1
IP Address*2
Subnet Mask*2
Default Gateway*2

*1 This function is displayed when [Network Selection] is set to [Wired Network].

*2 This function is not displayed when [On] is selected for the DHCP setting.

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

8-3
System Menu > [Language]

[Language]
Menu Transition: [System Menu / Counter] key > [Language]
Set the language to be displayed on the machine screen.
Item Description
Language Set the language to use for the touch panel display.

8-4
System Menu > [Report]

[Report]
Print reports to check the machine settings, status, and history. Settings for printing reports can also be configured.

[Print Report]
Menu Transition: [System Menu/Counter] key > [Report] > [Print Report]
Item Description
Status Page Prints the status page, allowing you to check the information including current settings,
available memory space, and optional equipment installed.

Status Page

Font List Prints the font list, allowing you to check the font samples installed in the machine.

Network Status Prints the network status, allowing you to check the information including network
interface firmware version, network address and protocol.

Network Status Page

Firmware Version

Service Status Prints the service status. More detailed information is available than on the Status Page.
Service personnel usually print the service status pages for maintenance purpose.

Accounting Report Print Accounting Report. Allowing you to check the accounts that have been registered
on the machine.

8-5
System Menu > [Report]

Item Description
Sub Address Box List This prints a report for fax functions.
FAX Operation Guide
FAX List (Index)

FAX List (No.) NOTE

This function is displayed only on products with the optional fax function installed.
Outgoing FAX Report

Incoming FAX Report

Optional Network Status Prints the optional network status, allowing you to check the information including
optional network interface firmware version, network address and protocol.

NOTE
This function appears when the optional Network Interface Kit or Wireless Interface kit is
installed.

[Admin Report Settings]

Menu Transition: [System Menu / Counter] key > [Report] > [Admin Report Settings]
This specifies whether an Outgoing FAX Report or Incoming FAX Report should be printed automatically.

FAX Operation Guide

[Result Report Setting]

Menu Transition: [System Menu / Counter] key > [Report] > [Result Report Setting]
Item Description
Send Result Report Automatically print a report of transmission result when a transmission is complete.

E-mail/Folder Automatically print a report of transmission result when E-mail or SMB/FTP transmission is
complete.
Value: Off, On, Error Only

FAX*1 FAX Operation Guide

Attach Image of Select the attached image form Body and Cover Page when sending the Network FAX.
Network FAX Value: Body Text, Cover Page

Canceled before Print a send result report if the job is canceled before being sent.
Sending*2 Value: Off, On

Recipient Select the Recipient Format for the send result report.
Format*2 Value: Name or Destination, Name and Destination

RX Result Report*1 FAX Operation Guide

Job Finish Notice FAX Operation Guide

Setting*1

*1 Displayed only when the optional fax function is installed.

*2 This does not appear when both [E-mail/Folder] and [FAX] are set to [Off].

8-6
System Menu > [Report]

[Sending Log History]

Menu Transition: [System Menu / Counter] key > [Report] > [Sending Log History]
Item Description
Sending Log History You can also send the log history to the specified destinations manually.

Auto Sending This function automatically sends the log history to the specified destinations whenever
a set number of jobs has been logged.
Value: Off, On

NOTE
If [On] is selected, specify the number of job histories to be automatically sent.
The setting range is 1 to 16.

Destination This specifies the destination to which log histories are sent. Only E-mail address can
be set.

Job Log Subject Set the subject automatically entered when sending log histories by E-mail.
Value: Up to 60 characters

Personal Information Select whether to include personal information in the job log.
Value: Include, Exclude

8-7
System Menu > [Counter]

[Counter]
Check the number of sheets printed and scanned.

1 Display the screen.

[System Menu / Counter] key > [Counter]

2 Select [Printed Pages] > [Scanned Pages] to check the counter.

Refer to the printed coverage.

1 Check the screen.

[System Menu / Counter] key > [Counter] > [Printed Pages] > [Print Coverage]

2 The selected [Last Page] or [Last Job] data is displayed.

[Last Page]: The data of the last printed page is displayed.
[Last Job]: The data of the last printed job is displayed.

NOTE
The printing volume as calculated from information indicated on print coverage data will not match on actual
printed volume. The actual printing volume varies depending on the usage (printing content, continuous printing
frequency, etc.) and environmental factors (temperature and humidity).

8-8
System Menu > [Cassette/MP Tray Settings]

[Cassette/MP Tray Settings]

Select paper size and media type for Cassette and multi purpose tray.

[Cassette 1 (to 3)]

[System Menu / Counter] key > [Cassette/MP Tray Settings] > [Cassette 1 (to 3)]
Select paper size and media type for Cassettes 1 to 3.
Selection Item Selectable Size/Type
PaperSize Auto Paper size is automatically detected and selected.
Value: Metric, Inch

Metric Available options are as follows:

Value
A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 x 340 mm

inch Available options are as follows:

Value
Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II

Others Select from special standard sizes.

Value
8K, 16K-R, 16K

Media Type*1 Select the media type.

Value: Plain (60 - 105 g/m2), Rough, Vellum (59 g/m2 or less), Recycled,
Preprinted*2, Bond, Color, Prepunched*2, Letterhead*2, Thick (106 - 256 g/
m2), High Quality, Custom 1 - 8

*1 To change to the media type from "Plain" to something else, refer to the information below.
Media Type Setting (8-14)
*2 To print on preprinted or prepunched paper or on letterhead, refer to the information below.
Special Paper Action (8-14)

NOTE
If the optional FAX Kit is installed, the available media types for printing received faxes are as shown below.
Plain, Vellum, Recycled, Bond, Color, Thick, High Quality, Custom1 - 8

8-9
System Menu > [Cassette/MP Tray Settings]

[Multi Purpose Tray]

[System Menu / Counter] key > [Cassette/MP Tray Settings] > [Multipurpose Tray]
Select paper size and media type for the multi purpose tray.
Item Description
Paper Size Inch Available options are as follows:
Value
Ledger, Letter-R, Letter, Legal, Statement-R, Executive, Oficio II

Metric Available options are as follows:

Value
A3, A4-R, A4, A5-R, A6-R, B4, B5-R, B5, B6-R, Folio, 216 x 340 mm

Others Select from special standard sizes and custom sizes.

Value
8K, 16K-R, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6,
Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki
(Cardstock), Oufuku hagaki (Return postcard), Youkei 4, Youkei 2

Size Entry Enter the size not included in the standard size.
Value
Metric
X: 148 to 432 mm (in 1mm increments)
Y: 98 to 297 mm (in 1mm increments)
Inch
X: 5.83 to 17.00" (in 0.01" increments)
Y: 3.86 to 11.69" (in 0.01" increments)
X=Length, Y=Width

Vertical Horizontal
X X

Y Y

Media Type*1 Select the media type.

Value
Plain (60 to 105 g/m2), Transparency, Rough, Vellum (59 g/m2 or less),
Labels, Recycled, Preprinted*2, Bond, Cardstock, Color, Prepunched*2,
Letterhead*2, Envelope, Thick (106 g/m2 or more), High Quality, Custom 1-8

*1 To change to the media type from "Plain" to something else, refer to the information below.
Media Type Setting (8-14)
*2 To print on preprinted or prepunched paper or on letterhead, refer to the information below.
Special Paper Action (8-14)

NOTE
If the optional FAX Kit is installed, faxes cannot be received in the multipurpose tray.

8-10
System Menu > [Common Settings]

[Common Settings]
Configures overall machine operation.

[Default Screen]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Default Screen]
Item Description
Default Screen Select the screen appearing right after start-up (default screen).
Value: Home, Copy, Send, FAX*1, Custom Box, Job Box, Removable Memory, Sub
Address Box*1, Polling Box*1, FAX Memory RX Box*1, Favorites*3, Status

*1 Displayed only when the optional fax function is installed.

*2 Displayed only when an optional SSD is installed.
*3 Registered function to favorites are also displayed.
Recalling Frequently Used Functions (Favorites) (3-43)

[Sound]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Sound]
Item Description
Buzzer Set options for buzzer sound during the machine operations.

Volume Set the buzzer volume level.

Value: 0 (Mute), 1 (Minimum), 2, 3 (Medium), 4, 5 (Maximum)

Key Confirmation Emit a sound when the operation panel and touch panel keys are selected, or when
auto clear operates.
Value: Off, On

Job Finish Emit a sound when a job is completed normal.

Value: Off, On, FAX Reception Only

Ready Emit a sound when the warm-up is completed.

Value: Off, On

Warning Emit a sound when errors occur.

Value: Off, On

Key Confirmation (USB Emit a sound to confirm keypresses with a sound.

Keyboard) Value: Off, On

FAX Speaker Volume*1 FAX Operation Guide

FAX Monitor Volume*1

*1 Displayed only when the optional fax function is installed.

8-11
System Menu > [Common Settings]

[Original Settings]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Original Settings]
Configure settings for originals.
Item Description
Custom Original Size Set up frequently-used custom original size.
The custom size option is displayed on the screen to select original size.
To register a custom paper size, select [On] and enter the desired size.
Value
Metric
X: 50 to 432 mm (in 1 mm increments)
Y: 50 to 297 mm (in 1 mm increments)
Inch:
X: 2.00 to 17.00" (in 0.01" increments)
Y: 2.00 to 11.69" (in 0.01" increments)
X=Length, Y=Width
Horizontal

Auto Detect Original Size Automatically detect the original size. Select [Metric] when automatically detecting the
originals in centimeter sizes. Select [Inch] when detecting the originals in inch sizes.
Value: Metric, Inch

Metric
A6 / Hagaki (Cardstock)
As A6 and Hagaki (Cardstock) are similar in size, select either one of them for automatic
detection.
Value: A6, Cardstock
Example

NOTE
If [Cardstock] is set, only the originals placed on the platen are detected.
Folio
Automatically detect the original size.
Value: Off, On

11×15”
Automatically detect the original size.
Value: Off, On

Inch
Legal/ OficioII/ 216×340mm
Automatically detect the original size.
Value: Legal, Oficioll, 216x340mm

8-12
System Menu > [Common Settings]

[Paper Settings]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Paper Settings]
This configures paper settings.
Item Description
Custom Paper Size Set up frequently-used custom paper size.
The custom size option is displayed on the screen to select paper size.
To register a custom paper size, select [On] and enter the desired size.
Value
Metric
X: 148 to 432 mm (in 1 mm increments)
Y: 98 to 297 mm (in 1 mm increments)
Inch
X: 5.83 to 17.00" (in 0.01" increments)
Y: 3.86 to 11.69" (in 0.01" increments)
X=Length, Y=Width

Media Type Settings Select weight (Paper thickness) for each media type.
For Custom 1-8, settings for duplex printing and media type name can be changed.
For details on setting value.
Media Type Setting (8-14)

Default Paper Source Select the default paper source from Cassette 1-3 and multi purpose tray.
Value: Cassette 1 (to 3), Multipurpose Tray

NOTE
[Cassette 2] and [Cassette 3] are displayed when the options below are installed.
[Cassette 2]: Paper feeder (500 sheets) or Paper feeders (550 sheets x 2)
[Cassette 3]: When a paper feeder (500-sheet x 2) is installed.

Paper Selection This specifies whether the paper source should be selected automatically by the
machine or of paper should be supplied from the default paper source.
Value: Auto, Default Paper Source

Media for Auto (B & W) Select a default media type for auto paper selection when [Auto] is selected of Paper
Selection. If [Plain] is selected, the paper source with plain paper loaded in the specific
size is selected. Select [All Media Types] for the paper source with any kind of paper
loaded in the specific size.
Value: All Media Types, Plain, Transparency, Vellum, Labels, Recycled, Preprinted,
Bond, Cardstock, Color, Prepunched, Letterhead, Envelope, Thick, High Quality,
Custom(1 to 8)

8-13
System Menu > [Common Settings]

Item Description
Special Paper Action When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be
aligned or the print direction might be upside-down depending on how originals are set
and the combination of copying functions. In such a case, select [Adjust Print Direction]
to adjust the print direction. When paper orientation is not important, select [Speed
Priority].
If [Adjust Print Direction] is selected, load paper according to the steps below.
Example: copying on Letterhead

Original Paper Finished Cassette Multi Purpose

Original Paper Finished Cassette Multi Purpose

Value: Adjust Print Direction, Speed Priority

Show Paper Setup Message This setting is for each cassette, and specifies whether a paper setting confirmation
screen should appear whenever paper is loaded into the cassette.
Cassette 1 to 3
Value: On, Off
Multipurpose Tray
NOTE
[Cassette 2] and [Cassette 3] are displayed when the options below are installed.
[Cassette 2]: Paper feeder (500 sheets) or Paper feeders (550 sheets x 2)
[Cassette 3]: When a paper feeder (500-sheet x 2) is installed.

Media Type Setting

The following media type and paper weight combinations are available.
Paper Weight Weight (g/m2), Media Type Paper Weight Weight (g/m2), Media Type
Light - 59 g/m2 Heavy 1 106 g/m2-135 g/m2

Normal 1 60 g/m2-74 g/m2 Heavy 2 136 g/m2- 163 g/m2

Normal 2 75 g/m2-90 g/m2 Heavy 3 164 g/m2 -

Normal 3 91 g/m2-105 g/m2 Extra Heavy OHP Transparencies

Each media type's default weight is indicated.

Media Type Default Media Type Default
Plain Normal 2 Cardstock Heavy 2

Transparency Extra. Heavy Color Normal 1

Rough Normal 3 Prepunched Normal 1

VellumVellum Light Letterhead Normal 2

Labels Heavy 1 Envelope Heavy 2

Recycled Normal 1 Thick Heavy 2

Preprinted Normal 2 High Quality Normal 2

Bond Normal 3 Custom 1 - 8 Normal 2

8-14
System Menu > [Common Settings]

For Custom 1-8, settings for duplex printing and media type name can be changed.
Item Description
Duplex Permit Duplex printing allowed.

Prohibit Duplex printing not allowed.

Name Change names for Custom 1-8. Names should be not more than 16 characters.
Selecting media type at multi purpose tray, the name after change will be
displayed.
Character Entry Method (12-11)

8-15
System Menu > [Common Settings]

[Function Defaults]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Function Defaults]
Item Description
File Format Set the default type of the files.
Value: PDF, High Comp. PDF, TIFF, JPEG, XPS, OpenXPS

Original Orientation (Copy) Set the original orientation defaults.

Value: Top Edge on Top, Top Edge on Left

Original Orientation (Send/ Set the original orientation defaults.

Store) Value: Top Edge on Top, Top Edge on Left

Collate/Offset Set the defaults for Collate/Offset.

Value
Off, Collate Only, Offset Each Page, Offset Each Set

File Separation Select the default file separation setting.

Value: Off, Each Page

Scan Resolution Select the default scanning resolution.

Value: 600x600dpi, 400x400dpi Ultra, 300x300dpi, 200x400dpi Super, 200x200dpi Fine,
200x100dpi Normal

Color Selection Set the default color mode setting.

Value: Auto (Color/Gray), Auto (Color/B & W), Full Color, Grayscale, Black & White

Original Image(Copy) Set the default original document type for copying.
Value: Text+Photo, Photo, Text, Graphic/Map

Original Image(Send/Store) Set the default original document type for sending/storing.
Value: Text+Photo, Photo, Text, Text (for OCR), Light Text/Fine Line

Background Density Adj. Set the default Backgrnd Density (Copy).

(Copy) Value: Off, Auto, Manual (Darker 5)

Background Density Adj. Set the default Backgrnd Density (Send/Store).

(Send/Store) Value: Off, Auto, Manual (Darker 5)

EcoPrint Select the EcoPrint default.

Value: Off, On

Prevent Bleed-through (Copy) Set the default value for preventing bleed-through (Copy).
Value: Off, On

Prevent Bleed-through (Send/ Set the default Prevent Bleed (Send/Store).

Store) Value: Off, On

Skip Blank Page (Copy) Select the default Skip Blank Page settings.
Value: Off, On

Skip Blank Page (Send/Store) Select the default Skip Blank Page settings (Copy).
Value: Off, On

FAX TX Resolution*1 FAX Operation Guide

Zoom Set the zoom defaults.

Value: 100%, Auto

8-16
System Menu > [Common Settings]

Item Description
Margin Set the default margin.
Value
Metric
Left/Right: -18 to 18 mm (in 1 mm increments) Top/Bottom: -18 to 18 mm (in 1 mm
increments)
Inch
Left/Right: -0.75 to 0.75" (in 0.01" increments) Top/Bottom: -0.75 to 0.75" (in 0.01"
increments)

Continuous Scan (Copy) Specify the default setting for Continuous Scan (Copy).
Value: Off, On

Continuous Scan (FAX)*1 FAX Operation Guide

Continuous Scan (Send/Store) Specify the default setting for Continuous Scan (Send/Store).
Value: Off, On

Auto Image Rotation Select the default Auto Image Rotation setting.
Value: Off, On

File Name Entry Set an automatically entered name (default) for jobs. Additional information such as
Date and Time and Job No. can also be set.
Value
File Name: Up to 32 characters can be entered.
Additional Info: None, Date and Time, Job No., Job No. & Date and Time, Date and
Time & Job No.

E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when
sending the scanned originals by E-mail.
Value
Subject: Up to 60 characters can be entered.
Body: Up to 500 characters can be entered.

FTP Encrypted TX Specify the default setting for document encryption when sending.
Value: Off, On

NOTE
This setting is available when [On] is selected for the security protocol [SSL]
setting.
JPEG/TIFF Print Select the image size (resolution) when printing JPEG or TIFF file.
Value: Paper Size, Image Resolution, Print Resolution

XPS Fit to Page Set the default value for the XPS fit to page function.
Value: Off, On

8-17
System Menu > [Common Settings]

Item Description
Detail -
Settings
Image Quality Specify the default values for the image quality adjustment range when a send or save
image file format is selected.
Value: 1 Low Quality (High Comp.), 2, 3, 4, 5 High Quality (Low Comp.)

PDF/A Select the default PDF/A setting.

Value: Off, PDF/A-1a, PDF/A-1b, PDF/A-2a, PDF/A-2b, PDF/A-2u

High Comp. PDF Select the default quality setting for high compressed PDF files.
Image Value: Compression Ratio Priority, Standard, Quality Priority

Detect Items to Skip Select the default Skip Blank Page settings.
(Copy) Value: Blank Pages + Ruled Lines, Blank Pages Only, Blank Pages + Some Text

Detect Items to Skip Select the default Skip Blank Page settings.
(Send/Store) Value: Blank Pages + Ruled Lines, Blank Pages Only, Blank Pages + Some Text

*1 This function is displayed only when the optional fax function is installed.

[Paper Output]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Paper Output]
Item Description
Paper Output Select the output tray respectively for copy jobs, print jobs from Document Box,
computers, and FAX RX data.
Value
• Inner Tray: Outputs to the Inner Tray of the machine
• Job Separator: Delivery to the Job Separator.
Document Finisher
• Job Separator: Delivery to the Job Separator.
• Finisher Tray: Delivery to the finisher tray of the optional document finisher.

NOTE
• FAX RX data output can be specified when the optional FAX Kit is installed.

[Preset Limit]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Preset Limit]
Restrict the number of copies that can be made at one time.
Item Description
Preset Limit Value: 1 to 999 copies

8-18
System Menu > [Common Settings]

[Error Handling]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Error Handling]
Select whether to cancel or continue the job when error has occurred.
Item Description
Duplexing Error Set what to do when duplex printing is not possible for the selected paper sizes and
media types.
Value
1-sided: Printed in 1-sided
Display Error: Message to cancel printing is displayed.

Finishing Error Set alternative actions when finishing (Staple/Offset) is not available for the selected
paper size or media type.
Value
Ignore: The setting is ignored and the job is printed.
Display Error: Message to cancel printing is displayed.

No Staple Error Set what to do when staples run out during printing.
Value
Ignore: Printing continues without stapling.
Display Error: Message to cancel printing is displayed.

NOTE
Requires the optional Document Finisher.

Stapling Limit Error Set what to do when stapling capacity is exceeded during printing.
Value
Ignore: Printing continues without stapling.
Display Error: Message to cancel printing is displayed.

NOTE
Requires the optional Document Finisher.

Paper Mismatch Error Set what to do when the selected paper size or type does not match paper size or type
loaded in the specified paper source while printing from the computer by specifying the
cassette or multi-purpose tray.
Value
Ignore: The setting is ignored and the job is printed.
Display Error: Message to cancel printing is displayed.

Inserted Paper Mismatch Set what to do when it is detected that the cassette paper size setting does not match
the actual paper size that is fed.
Value
Ignore: The setting is ignored and the job is printed.
Display Error: Message to cancel printing is displayed.

[Measurement]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Measurement]
Item Description
Measurement Select inch or metric for the unit for paper dimensions.
Value: mm, inch

8-19
System Menu > [Common Settings]

[Low Toner Alert]

Menu Transition: [System Menu / Counter] key > [Common Settings] > [Low Toner Alert]
Item Description
Low Toner Alert Set the amount of remaining toner to notify the administrator when to order a toner
when the toner is running low. This notification is used for event report, Status Monitor,
SNMP Trap.
Value: Off, On

NOTE
If [On] is selected, set the amount of remaining toner to alert. The setting range is 5 to
100% (in 1% increments).

[Keyboard Layout]
Menu transition: [System Menu / Counter] key > [Common Settings] > [Keyboard Layout]
Item Description
Keyboard Layout Change the layout of the touch panel keyboard used to enter characters.
Value: QWERTY, QWERTZ, AZERTY

[USB Keyboard Type]

Menu transition: [System Menu / Counter] key > [Common Settings] > [USB Keyboard Type]
Item Description
USB Keyboard Type Select the type of USB keyboard that you want to use.
Value: US-English, US-English with Euro, French, German, British English

[Offset Documents by Job]

Menu Transition: [System Menu / Counter] key > [Common Settings] > [Offset Documents by Job]
Set the display method of the Status/Log.
Item Description
Offset Documents by Job Select whether to offset documents by Job.
Value: Off, On

NOTE
This function is displayed when an optional Document Finisher is installed.

[Offset One Page Documents]

Menu Transition: [System Menu / Counter] key > [Common Settings] > [Offset One Page Documents]
Item Description
Offset One Page Documents Set whether one-page documents are sorted.
Value: Off, On

NOTE
This function is displayed when an optional Document Finisher is installed.

8-20
System Menu > [Common Settings]

[Display Status/Log]
Menu Transition: [System Menu / Counter] key > [Common Settings] > [Display Status/Log]
Set the display method of the Status/Log.
Item Description
Display Jobs Detail Status Value: Show All, My Jobs Only, Hide All

Display Jobs Log Value: Show All, My Jobs Only, Hide All

Display FAX Log*1 Value: Show All, Hide All

*1 Displayed only when the optional fax function is installed.

[Function Key Assignment]

Menu Transition: [System Menu / Counter] key > [Common Settings] > [Function Key Assignment]
Assign a function to a function key.
Item Description
Function Key 1 Value: None, Copy, Send, FAX Server*1, FAX*2, Custom Box*3, Job Box, Removable
Memory, Sub Address Box*2, Polling Box*2, FAX Memory RX Box*2, ID Card Copy,
Function Key 2 Paper Saving Copy, Scan to PC (Address Entry), Scan to PC (Address Book), Scan to
E-mail (Address Entry), Scan to E-mail (Address Book), Application*4
Function Key 3
NOTE
You can select any function displayed in [All], [Application], [Favorites], [Others] options
by pressing [Menu] > [Narrow Down] or using the pull-down menu.

*1 Displayed when an external server (fax server) is configured.

Displayed only on products with the optional fax function installed.
*3 Display only when an optional SSD is installed.
*4 The running application will be displayed.

[Show Power Off Massage]

Menu Transition: [System Menu / Counter] key > [Common Settings] > [Show Power Off Message]
Item Description
Show Power Off Message Set the mode whether display a confirmation message in power supply off.
Value: Off, On

8-21
System Menu > [Home]

[Home]
Menu Transition: [System Menu / Counter] key > [Home]
Configure settings for Home screen.

Editing the Home Screen (3-8)

8-22
System Menu > [Copy]

[Copy]
Menu Transition: [System Menu / Counter] key > [Copy]
Configures settings for copying functions.
Item Description
Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size selection method when the
zoom changes.
Value
Most Suitable Size: Selects paper size based on the current zoom and the size of the
original.
Same as Original Size: Selects paper that matches the size of the original, regardless
the zoom.

Auto % Priority When a paper source of different size from the original is selected, select whether
automatic zoom (reduce/zoom) is performed.
Value: Off, On

Paper Size for Small Original Specify the paper size to be used for a case where the original is too small to be
detected in the Auto Paper Selection mode.
Value: Default Paper Source, A4-R, A4, A5-R, A6-R, B5-R, B5, B6-R, Letter-R, Letter,
Statement-R

Original Size of Undetected This specifies the size to use for the original when the original size is not detected.
Original Value: According to default paper source, Display size selection screen

Reserve Next Priority Specify whether the default screen appears when a subsequent copy job is reserved
while printing is in progress. To have the default screen appear, select [On].
Value: Off, On

Auto Image Rotation Action Set whether the image is rotated when the orientation of the document to be printed is
different from the orientation of the paper.
Value: No rotation for manual copy, Always rotate, Rotate according to image size

8-23
System Menu > [Send]

[Send]
Menu Transition: [System Menu / Counter] key > [Send]
Configures settings for sending functions.

Item Description
Dest. Check before Select whether to display the confirmation screen of destinations after pressing the [Start] key
Send when performing sending jobs.
Value: Off, On

Entry Check for New When adding new destination, select whether to display the entry check screen to check the
Dest. entered destination.
Value: Off, On

Send and Forward Select whether to forward the original to another destination when sending images.

Forward Select whether to forward the original.

Value: Off, On

NOTE
If [On] is selected select from among the following for the forwarding rule: [FAX]*1, [E-mail],
[Folder (SMB)], [Folder (FTP).

Destination Set the destination to which the original is forwarded. One destination can be set. Follow the
steps below to register the destination.
• Address Book
• Ext Address Book
• Address Entry (Mail)
• Address Entry (Folder)
Destination Operations (5-27)

Color TIFF Specify the compression method for color TIFF images handled by this machine.
Compression Value: TIFF V6, TTN2

Default Screen Set the default screen displayed when you select the [Send] key.
Value: Destination, Address Book, Ext Address Book, One Touch

New Destination Entry Select whether to permit direct entry of destination.

Value: Permit, Prohibit

Recall Destination Select whether to permit usage of [Recall] on the Send screen.
Value: Permit, Prohibit

Broadcast Set whether to enable broadcast.

Value: Permit, Prohibit

*1 Displayed only when the optional fax function is installed.

8-24
System Menu > [Document Box]

[Document Box]
Menu Transition: [System Menu / Counter] key > [Document Box]
Configures settings for the Custom Box, Job Box, F Code Box, and Polling Box.
Item Description
Custom Box*1 Configure settings for Custom Box.

Add/Edit Using Machine Operations to Create a New Custom Box (3-51)

Default Setting Auto File Deletion Time

Set the time to automatically delete stored documents.

Sub Address Box*2 FAX Operation Guide

Job Box Configure settings for Job Box.

Quick Copy Job To maintain free space on the box, you can set the maximum number of stored jobs.
Retention Value: number between 0 and 300

NOTE
When 0 is set, Quick Copy cannot be used.

Deletion of Job This setting specifies that documents, such as Private Printing, Quick Copying, or Proof and
Retention Hold Printing, saved temporarily in the job box are automatically deleted after they have been
saved for a set time.
Value: Off, 1 hour, 4 hours, 1 day, 1 week

NOTE
This function is valid for documents saved after the function is set. Regardless of this function
setting, temporary documents are deleted when the main power switch is turned off.

Storage Media Select which storage media to use.

Value: SSD, SD card

NOTE
This setting will not be displayed unless an optional SSD or SD card device is installed.

Polling Box*2 FAX Operation Guide

FAX Memory RX Box*2

*1 Displayed only when an optional SSD is installed.

*2 Displayed only when the optional fax function is installed.

8-25
System Menu > [FAX]

[FAX]
Menu Transition: [System Menu / Counter] key > [FAX]
This configures fax function settings.

FAX Operation Guide

[Application]
Menu Transition: [System Menu / Counter] key > [Application]
Configure settings for Application.

Application (2-54)

[Internet]
Menu Transition: [System Menu / Counter] key > [Internet]
Set the proxy for connection to the Internet from an application.
Item Description
Proxy This configures the proxy setting.
Value: Off, On

Use Same Proxy Set whether the same proxy server is used for all protocols. If you do not want to use
the same proxy server, select [Off].
Value: Off, On

HTTP Proxy Server Set a proxy server (HTTP).

Value: (Enter the proxy address and port number.)

HTTPS ProxyServer Set a proxy server (HTTPS). This setup is available when the "Use the Same Proxy
Server" setting is [Off].
Value: (Enter the proxy address and port number.)

No Proxy Domains Set domains for which no proxy is used.

Value: (Enter the domain name.)

8-26
System Menu > [Address Book/One Touch]

[Address Book/One Touch]

Menu Transition: [System Menu / Counter] key > [Address Book/One Touch]
Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed.
Saved destinations can be modified. Destinations are available for Send as E-mail, Send to Folder, and FAX
Transmission.

Adding a Destination (3-34)

[Address Book]
[System Menu / Counter] key > [Address Book/One Touch] > [Address Book]
Configure settings for address book.

Adding a Destination (Address Book) (3-34)

[One Touch Key]

Menu Transition: [System Menu / Counter] key > [Address Book/One Touch] > [One Touch Key]
Configure settings for One Touch Key.

Assigning a Destination to a One Touch Key (3-39)

[Address Book Defaults]

[System Menu / Counter] key > [Address Book/One Touch] > [Address Book Defaults]
Item Description
Sort Select the default sort setting of the address for the address book.
Value: Number, Furigana

Address Book Type*1 This procedure can be used to filter (narrow down) the types of destination listed when
the address book is displayed.
Value: Machine Address Book, Ext Address Book

*1 Appears only when an External The Address Book can be used.

[Edit Restriction]
Menu Transition: [System Menu / Counter] key > [Address Book/One Touch] > [Edit Restriction]
Item Description
Address Book Restrict editing of the address book. If [Administrator Only] is selected, log in with
administrator privileges is required to edit the address book.
Value: Unlimited, Administrator Only

One Touch Key Restrict editing of the One Touch Key. If [Administrator Only] is selected, log in with
administrator privileges is required to edit One Touch Keys.
Value: Unlimited, Administrator Only

[Print List]
Menu Transition: [System Menu / Counter] key > [Address Book/One Touch] > [Print List]

FAX Operation Guide

8-27
System Menu > [User Login/Job Accounting]

[User Login/Job Accounting]

Menu Transition: [System Menu / Counter] key > [User Login/Job Accounting]
Configure settings for machine management.

Overview of User Login Administration (9-3)

User Login/Job Accounting (9-27)

Setting Unknown Number Processing Method (9-44)

8-28
System Menu > [Printer]

[Printer]
Menu Transition: [System Menu / Counter] key > Printer]
Printing from computers, settings are generally made on the application software screen. However, the following
settings are available for configuring the defaults to customize the machine.
Item Description
Emulation Select the emulation for operating this machine by commands oriented to other types of
printers.
Value: PCL6, KPDL, KPDL (Auto)

NOTE
When you have selected [KPDL (Auto)], set "Alt Emulation", too.
When you have selected [KPDL] or [KPDL (Auto)], set "KPDL Error Report", too.

Alt Emulation When you have selected [KPDL (Auto)] as emulation mode, you can switch between
KPDL and another emulation mode (alternative emulation) automatically according to
the data to print.
Value: PCL6

KPDL Error Report When an error has occurred during printing in KPDL emulation mode, set whether or not
the error report is output.
Value: Off, On

EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies where
faded printing is not a problem.
Value: Off, On

Override A4/Letter Select whether to treat A4 size and Letter, which are similar in size, as the same size
when printing.
Value
Off: A4 and Letter are not regarded as the same in size.
On: A4 and Letter are regarded as the same in size. The machine will use whichever
size is in the paper source.

Duplex Select binding orientation for duplex mode.

Value: 1-sided, 2-sided Bind LongEdge, 2-sided Bind ShortEdge

Copies Set the default number of copies, from 1 to 999.

Value: 1 to 999 copies

Orientation Set the default orientation, [Portrait] or [Landscape].

Value: Portrait, Landscape

Wide A4 Turn this to on to increase the maximum number of characters that can be printed in a
line for an A4 page (78 characters at 10 pitch) and Letter size page (80 characters at 10
pitch). This setting is only effective in PCL6 emulation.
Value: Off, On

Form Feed TimeOut Receiving print data from the computer, the machine may sometimes wait if there is no
information signaling that the last page does not have any more data to be printed.
When the preset timeout passes, the machine automatically prints paper. The options
are between 5 and 495 seconds.
Value: 5 to 495 seconds (in 5 second increments)

LF Action Set the line feed action when the machine receives the line feed code (character code
0AH).
Value: LF Only, LF and CR, Ignore LF

CR Action Set the character return action when the machine receives the character return code
(character code 0DH).
Value: CR Only, LF and CR, Ignore CR

8-29
System Menu > [Printer]

Item Description
Job Name Set whether the job name set in the printer driver is displayed.
Value: Off, On

NOTE
When selecting [On], select the job name to be displayed from [Job Name], [Job No. &
Job Name], or [Job Name & Job No.].

User Name Set whether the user name set in the printer driver is displayed.
Value: Off, On

Print Offset Correct the print area of the printer. The printing position may differ from the expected
position in some applications. In this event, you can correct the print position by shifting
it vertically and horizontally.
Value
Vertical: -76.0 to +76.0 mm
Horizontal: -76.0 to +76.0 mm

MP Tray Priority If paper is set in the MP Tray then it is possible for priority to be given to that MP tray in
the paper feed.
Value
Off: The printer driver settings are followed.
Auto Feed: If Auto is selected in the printer driver and there is paper in the MP tray then
the paper feed will be from the MP tray.
Always: If there is paper in the MP tray then the paper feed will be from the MP tray
regardless of what is set in the printer driver.

Paper Feed Mode While printing from the computer, select how to feed paper when the paper source and
type are specified.
Value
Auto: Search the paper source that matches the selected paper size and type.
Fixed: Print on paper loaded in the specified paper source.

Auto Cassette Change Select the following actions when the paper runs out in the paper source while printing.
Value: Off, On

NOTE
When selecting [Off], the machine displays "Add the following paper in cassette #." (# is
a cassette number) or "Add the following paper in the multi purpose tray.", and stops
printing.
Load the paper according to the paper source displayed to resume printing.
To print from the other paper cassette, select [Paper Selection]. Select the desired paper
source.
When selecting [On], the machine continues printing automatically when the other
cassette contains the same paper as the currently-used cassette.

Resolution Set the resolution used for printing.

Value: 600 dpi, Fine 1200

NOTE
Settings that are received from the printer driver have priority over the operation panel
settings.

8-30
System Menu > [Printer]

Item Description
KIR Select the default KIR (smoothing) setting.
Value: Off, On

Printing Job Terminator You can select the condition which regarded as a job termination if the print job could
not be processed until the end due to your environment and the other reason.
Value
EOJ (END of Job): Up to the detection of a command indicating the end of job data is
regarded as one job.
End of Network Session: The data included in a network session at network
connection is regarded as one job.
UEL (Universal Exit Language): The UEL included in the termination of the job
data is regarded as one job until it is detected.

8-31
System Menu > [System/Network]

[System/Network]
Configures machine system settings.

[Network]
Configures network settings.

[Host Name]
Menu Transition: [System Menu / Counter] key > [System/Network] > [Network] > [Host Name]
Item Description
Host Name Check the host name of the machine. Host name can be changed from .
Changing Device Information (2-44)

[Wi-Fi Direct Settings]

Menu Transition: [System Menu / Counter] key > [System/Network] > [Network] > [Wi-Fi Direct Settings]
Configure Wi-Fi Direct settings.

NOTE
This function is displayed when the Wireless Network Interface Kit (IB-36) is installed.
The Wireless Network Interface Kit is an option for some models. Contact your dealer or our sales or service
representatives for detail.
IB-36 <Wireless Network Interface Kit> (12-3)

Item Description
Wi-Fi Direct Select whether to use Wi-Fi Direct.
Value: Off, On

Device Name Configure the device name setting.

NOTE
Up to 32 characters can be entered.
This function is displayed when [On] is selected for the Wi-Fi Direct setting.

IP Address Use this to check the machine IP address.

[TCP/IP Setting] (8-37)
Value: ###.###.###.###

NOTE
If [On] is selected, set the time until the job is skipped.
This function is displayed when [On] is selected for the Wi-Fi Direct setting.

Auto Disconnect Automatically disconnects devices connected by Wi-Fi Direct.

Value: Off, On

NOTE
When DHCP is set to [On], this function will be grayed out and the value cannot be
entered.

8-32
System Menu > [System/Network]

[Wi-Fi Settings]
Menu Transition: [System Menu / Counter] key > [System/Network] > [Network] > [Wi-Fi Settings]
Configure Wi-Fi settings.

NOTE
This function is displayed when the Wireless Network Interface Kit (IB-36) is installed.
The Wireless Network Interface Kit is an option for some models. Contact your dealer or our sales or service
representatives for detail.
IB-36 <Wireless Network Interface Kit> (12-3)

[Wi-Fi]

Item Description
Wi-Fi Select whether to use Wi-Fi.
Value: Off, On

[Setup]]
Item Description
Connection Status This can be used to check the wireless LAN status.

Quick Setup If the machine will connect to an access point that supports the automatic wireless
network setup, connection settings can be configured by Quick Setup.

Available Network Displays access points to which the machine can connect. Select a desired access
point from the list.

WEP Key Index Select the key index value that is set on the access point.
Value: 0 to 3

Push Button Method If the access point supports the push button method, wireless settings can be
configured using the push button. This setting executes push button, and the
connection is started by pressing the push button on the access point.

NOTE
The push button method supports only the WPS.

PIN Code Method Starts connection using the machine's PIN code. Enter the PIN code into the access
(Device) point. The PIN code of the machine is automatically generated.

Custom Setup The detailed settings for wireless LAN can be changed.

8-33
System Menu > [System/Network]

Item Description
Network Name (SSID) Set the SSID (Service Set Identifier) of the wireless LAN to which the machine
connects.

NOTE
Up to 32 characters can be entered.

Network Authentication Select network authentication type.

Value: Open System, WPA2/WPA-PSK, WPA2-PSK, WPA2/WPA-EAP, WPA2-EAP

Encryption Select encryption method. The setting values vary depending on the [Network
Authentication] setting.
When [Network Authentication] is set to [Open]
Value: Disable, WEP
WEP Key: Up to 26 characters
WEP Key Index: 0 to 3
When Network Authentication is set to [WPA2/WPA-PSK]
Value: AES, Auto
Pre-shared Key: Up to 64 characters
When Network Authentication is set to [WPA2-PSK]
Value: AES (Fixed)
Pre-shared Key: Up to 64 characters
When Network Authentication is set to [WPA2/WPA-EAP]
Value: AES, Auto
When Network Authentication is set to [WPA2-EAP]
Value: AES (Fixed)

8-34
System Menu > [System/Network]

[TCP/IP Settings]

Item Description
TCP/IP Select whether to use TCP/IP Protocol.
Value: Off, On

IPv4 Settings Set up TCP/IP (IPv4) to connect to the network. This setting is available when [TCP/IP] is
[On].

DHCP Select whether to use the DHCP (IPv4) server.

Value: Off, On

Auto-IP Select whether to use Auto-IP.

Value: Off, On

IP Address Set the IP address.

Value: ###.###.###.###

NOTE
When DHCP is set to [On], this function will be grayed out and the value cannot be
entered.

Subnet Mask Set the IP subnet mask.

Value: ###.###.###.###

NOTE
When DHCP is set to [On], this function will be grayed out and the value cannot be
entered.

Default Gateway Set the IP gateway address.

Value: ###.###.###.###

NOTE
When DHCP is set to [On], this function will be grayed out and the value cannot be
entered.

IMPORTANT
• When setting the Auto-IP, enter "0.0.0.0" in [IP Address].
• After changing the setting, restart the network or turn the machine OFF and then ON.
[Restart Network] (8-47)

Item Description
IPv6 Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/IP] is
[On].

8-35
System Menu > [System/Network]

Item Description
IPv6 Select whether to use IPv6.
Value: Off, On

NOTE
Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network.

Manual Setting Manual Setting (IPv6) Manually specify the IP address, prefix length, and gateway address
of TCP/IP (IPv6).
Value
IP Address (Manual): 128-bits address is expressed in eight groups consisting of four-digit
hexadecimal digits. The groups are separated by colon (:).
Prefix Length: 0 to 128
Default Gateway: 128-bits address is expressed in eight groups consisting of four-digit
hexadecimal digits. The groups are separated by colon (:).

NOTE
This function is displayed when [IPv6] is set to [On].
To enter [Default Gateway], set [RA (Stateless)] to [Off].

RA (Stateless) Select whether to use RA (Stateless).

Value: Off, On

NOTE
This function is displayed when [IPv6] is set to [On].
Selecting [On] displays IP address in [IP Address (Stateless)] after restarting the network.

DHCP Select whether to use the DHCP (IPv6) server.

Value: Off, On

NOTE
This function is displayed when [IPv6] is set to [On].
Selecting [On] displays IP address in [IP Address (Stateful)] after restarting the network.

IMPORTANT
After changing the setting, restart the network or turn the machine OFF and then ON.
[Restart Network] (8-47)

8-36
System Menu > [System/Network]

[Wired Network Settings]

Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Wired Network Settings]
Configure settings for the Wired Network Settings.
[TCP/IP Setting]
Item Description
TCP/IP Select whether to use TCP/IP Protocol.
Value: Off, On

IPv4 Set up TCP/IP (IPv4) to connect to the network. This setting is available when [TCP/IP] is
[On].

DHCP Select whether to use the DHCP (IPv4) server.

Value: Off, On

Auto-IP Select whether to use Auto-IP.

Value: Off, On

IP Address Set the IP address.

Value: ###.###.###.###

NOTE
When DHCP is set to [On], this function will be grayed out and the value cannot be
entered.

Subnet Mask Set the IP subnet mask.

Value: ###.###.###.###

NOTE
When DHCP is set to [On], this function will be grayed out and the value cannot be
entered.

Default Gateway Set the IP gateway address.

Value: ###.###.###.###

NOTE
When DHCP is set to [On], this function will be grayed out and the value cannot be
entered.

IMPORTANT
• When setting the Auto-IP, enter "0.0.0.0" in [IP Address].
• After changing the setting, restart the network or turn the machine OFF and then ON.
[Restart Network] (8-47)

Item Description
IPv6 Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/IP] is
[On].

8-37
System Menu > [System/Network]

Item Description
IPv6 Select whether to use IPv6.
Value: Off, On

NOTE
Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network.

Manual Setting Manual Setting (IPv6) Manually specify the IP address, prefix length, and gateway address
of TCP/IP (IPv6).
Value
IP Address (Manual): 128-bits address is expressed in eight groups consisting of four-digit
hexadecimal digits. The groups are separated by colon (:).
Prefix Length: 0 to 128
Default Gateway: 128-bits address is expressed in eight groups consisting of four-digit
hexadecimal digits. The groups are separated by colon (:).

NOTE
This function is displayed when [IPv6] is set to [On].
To enter [Default Gateway], set [RA (Stateless)] to [Off].

RA (Stateless) Select whether to use RA (Stateless).

Value: Off, On

NOTE
This function is displayed when [IPv6] is set to [On].
Selecting [On] displays IP address in [IP Address (Stateless)] after restarting the network.

DHCP Select whether to use the DHCP (IPv6) server.

Value: Off, On

NOTE
This function is displayed when [IPv6] is set to [On].
Selecting [On] displays IP address in [IP Address (Stateful)] after restarting the network.

IMPORTANT
After changing the setting, restart the network or turn the machine OFF and then ON.
[Restart Network] (8-47)

[LAN Interface]
Item Description
LAN Interface Specify the settings for the LAN interface to be used.
Value: Auto, 10Base-Half, 10Base-Full, 100Base-Half, 100Base-Full, 1000BASE-T

IMPORTANT
After changing the setting, restart the network or turn the machine OFF and then ON.
[Restart Network] (8-47)

8-38
System Menu > [System/Network]

[Bonjour]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Bonjour]
Item Description
Protocol Settings Select whether to use Bonjour.
Value: Off, On

Available Network (Wi- Select whether or not each network is enabled.

Fi Direct) Value: Disable, Enable
Available Network (Wi- NOTE
Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

[IPSec]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [IPSec]
Item Description
IPSec Select whether to use IPSec.
Value: Off, On

8-39
System Menu > [System/Network]

[Protocol Settings]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]
Configure the protocol settings.
Item Description
NetBEUI ―

Protocol Settings Selects whether to receive documents using NetBEUI.*1

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

LPD ―

Protocol Settings Selects whether to receive documents using LPD.*1

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

SMTP (E-mail TX) Select whether to send E-mail using SMTP.

Value: Off, On

POP3 (E-mail RX) Select whether to receive E-mail using POP3.

Value: Off, On

FTP Client (Transmission) Select whether to send documents using FTP. To use the Thin Print protocol, set the
protocol to [On]. The default port number is 21.
Value: Off, On

FTP Server (Reception) ―

Protocol Settings Select whether to receive documents using FTP.*1

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-FiDirect) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

SMB Client Select whether to send documents using SMB. To use SMB, select [On] for this setting. The
(Transmission): default port number is 445.
Value: Off, On

8-40
System Menu > [System/Network]

Item Description
WSD Scan ―

Protocol Settings Select whether to use WSD Scan.*1

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

WSD Print ―

Protocol Settings Select whether or not each network is enabled.*1

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

DSM Scan Select whether to use DSM scan.*1

Value: Off, On

LDAP Select whether to use LDAP.

Value: Off, On

SNMP ―

Protocol Settings Select whether to communicate using SNMP.*1

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

SNMPv3 ―

Protocol Settings Select whether to communicate using SNMPv3.*1

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

8-41
System Menu > [System/Network]

Item Description
HTTP ―

Protocol Settings Select whether to communicate using HTTP.*1

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

HTTPS ―

Protocol Settings Select whether to communicate using HTTPS.*1*2

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

IPP ―

Protocol Settings Selects whether to receive documents using IPP. To use the IPP protocol, set [IPP] to [On],
and set [SSL] to [Off]. In addition, select [Not Secure (IPP&IPPS)] for the security settings
from Command Center RX.*1
Value: Off, On

NOTE
When selecting [On], it also requires a certificate for SSL. the default certificate is
the self-certificate of the machine.
Direct SMTP Port Specifies the port number used. The default port number is 631.
Number Value: 1 to 32767

NOTE
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network Select whether or not each network is enabled.
(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

8-42
System Menu > [System/Network]

Item Description
IPP over SSL Select whether to use IPP to receive documents secured by SSL. To use the IPP protocol,
set [IPP] and [SSL] to [On]. The default port number is 443.*1*2
Value: Off, On

NOTE
When selecting [On], it also requires a certificate for SSL. The default certificate is
the self-certificate of the machine.
Protocol Settings Select whether to receive documents using Raw Port.*1
Value: Off, On

Direct SMTP Port Specifies the port number used. The default port number is 4000.
Number Value: 1 to 32767

NOTE
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network Select whether or not each network is enabled.
(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

Raw Port ―

Protocol Settings Select whether to receive documents using Raw Port.* 1

Value: Off, On

Available Network Select whether or not each network is enabled.

(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

8-43
System Menu > [System/Network]

Item Description
ThinPrint ―

Protocol Settings Select whether to use ThinPrint. To use the Thin Print protocol, set the protocol to [On].
Value: Off, On

NOTE
This function can only be used when the optional UG-33 is activated.
Direct SMTP Port Specifies the port number used. The default port number is 4000.
Number Value: 1 to 32767

NOTE
This setting is displayed when the [Protocol Settings] setting is [On].
Thin Print over SSL To use the Thin Print over SSL protocol, set [Thin Print Over SSL] and [SSL] to [On].
Value: Off, On

NOTE
When selecting [On], it also requires a certificate for SSL. The default certificate is
the self-certificate of the machine.
Available Network Select whether or not each network is enabled.
(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

8-44
System Menu > [System/Network]

Item Description
Enhanced WSD ―

Protocol Settings Set whether to use our proprietary web services.*1*2

Value: Off, On

NOTE
Selecting [Off] will disable the functionality of WIA, TWAIN and Network FAX
drivers.
Available Network Select whether or not each network is enabled.
(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

Enhanced WSD over SSL ―

Protocol Settings Set whether to use our proprietary web services over SSL.*1*2
Value: Off, On

NOTE
Selecting [Off] will disable the functionality of WIA, TWAIN and Network FAX
drivers.
When selecting [On], it also requires a certificate for SSL. the default certificate is
the self-certificate of the machine.
Available Network Select whether or not each network is enabled.
(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

eSCL Selects whether to receive scanned documents using eSCL.*1

Value: Off, On

Protocol Settings Set whether to use our proprietary web services over SSL.*1*2
Value: Off, On

NOTE
When selecting [On], it also requires a certificate for SSL. The default certificate is
the self-certificate of the machine.
Available Network Select whether or not each network is enabled.
(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

8-45
System Menu > [System/Network]

Item Description
eSCL over SSL Selects whether to receive scanned documents using eSCL over SSL.*1*2
Value: Off, On

Protocol Settings Set whether to use our proprietary web services over SSL.*1*2
Value: Off, On

NOTE
When selecting [On], it also requires a certificate for SSL. The default certificate is
the self-certificate of the machine.
Available Network Select whether or not each network is enabled.
(Wi-Fi Direct) Value: Disable, Enable
Available Network NOTE
(Wi-Fi)
This setting is displayed when the [Protocol Settings] setting is [On].
Available Network
(Wired Network)

*1 The setting will be changed after restarting the device or network.

*2 Use Security Settings to select [On] for [SSL].

[Security Settings]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Security Settings]
Item Description
SSL Select whether to use SSL for communication.
Value: Off, On

IPP Security Select the IPP security level. This setup is available when SSL is [On].
Value: IPP/IPP over SSL, IPPoverSSL only

HTTP Security Select the HTTP security level. This setup is available when SSL is [On].
Value: HTTP/HTTPS, HTTPS Only

SMTP Security Select the communication protocol in accordance with the types of security supported
by the SMTP server. This setting is available when the [SMTP] setting is [On].
Value: Off, SSL/TLS, STARTTLS

POP3 Security Select the communication protocol in accordance with the types of security supported
(User 1) by the POP3 server. This setting is available when [POP3] is [On].
Value: Off, SSL/TLS, STARTTLS
POP3 Security
(User 2)

POP3 Security
(User 3)

[Ping]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Ping]
Item Description
Ping Checks if communication with the destination by entering the host name or IP address
of the destination is possible.

NOTE
If [Network Interface (Send)] is set to [Optional NIC], this item is not displayed.

8-46
System Menu > [System/Network]

[Restart Network]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Restart Network]
Item Description
Restart Network Restarts the network.

[Proxy]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Network] > [Proxy]
Item Description
Proxy Set the proxy for connection to the Internet from an application.
Value: Off, On

Use Same Proxy Set whether the same proxy server is used for all protocols.
Value: Off, On

HTTP Proxy Server Set a proxy server (HTTP).

Value: (Enter the proxy address and port number.)

HTTPS Proxy Server Set a proxy server (HTTPS). This setup is available when "Use the Same Proxy Server
for All Protocols" is [Off].
Value: (Enter the proxy address and port number.)

No Proxy Domains Set domains for which no proxy is used.

Value: (Enter the domain name.)

[Optional Network]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Optional Network]
Configure settings for the optional Network Interface Kit.

NOTE
This menu is displayed when the optional Network Interface Kit (IB-50) or optional Wireless Interface Kit (IB-51)
is installed.

8-47
System Menu > [System/Network]

[Basic]

Item Description
Host Name Check the host name of the machine. Host name can be changed from Command
Center RX.
Changing Device Information (2-44)

TCP/IP Setting For details on setting value.

[TCP/IP Setting] (8-37)
[IPSec] (8-39)

NetWare Use NetWare to receive documents.

Network Interface Kit Operation Guide
Value: Off, On

AppleTalk Selects whether to receive documents using AppleTalk.*1

Value: Off, On

LAN Interface Select the LAN interface.*1

Value: Auto, 10Base-Half, 10Base-Full, 100Base-Half, 100Base-Full, 1000BASE-T

NOTE
This function is displayed when the optional Network Interface Kit (IB-50) is
installed.
MAC Address Filter Select whether to use MAC Address Filter.
Network Interface Kit Operation Guide
Value: Off, On

Restart Network Restarts the network card of the device.

*1 The setting will be changed after the device or network is restarted.

8-48
System Menu > [System/Network]

[Wireless Network]
Configure settings for the optional Wireless Network Interface Kit.

NOTE
This function is displayed when the optional Wireless Network Interface Kit (IB-51) is installed.

Item Description
Connection Status When the optional is installed, you can check the wireless LAN status.
Quick Setup Wizard If the machine will connect to an access point that supports the automatic wireless
network setup, connection settings can be configured by Quick Setup.
Available Network Displays access points to which the machine can connect. Select a desired access point
from the list.
Push Button If the access point supports the push button method, wireless settings can be
configured using the push button. This setting executes push button, and the connection
is started by pressing the push button on the access point.

NOTE
The push button method supports only the WPS.
PIN Code Method Starts connection using the machine's PIN code. Enter the PIN code into the access
(Device) point. The PIN code of the machine is automatically generated.
PIN Code Method Starts connection using the PIN code of the access point. Enter the PIN code of the
(Terminal) access point.
Custom Setup The detailed settings for wireless LAN can be changed.
Network Name (SSID) Set the SSID (Service Set Identifier) of the wireless LAN to which the machine connects.

NOTE
An SSID can contain up to 32 characters.
Connection Mode Set the connection mode.
Value: Ad Hoc, Infrastructure

NOTE
• Ad Hoc: Directly communicates with the device without going through an
access point. This method cannot be used to connect to two or more devices.
• Infrastructure: Performs communication through an access point.
Channel Set channel. Use [-] / [+] or the numeric keys to enter a number.
Value: 1 to 11
Network Authentication Select network authentication type. To select other options, open the device home page
from a computer.
Value: Open System, Shared Key, WPA-PSK*1, WPA2-PSK*1
Encrypt Select encryption method. If the option other than [Disable] is selected, enter the WEP
key or the Preshared key. The setting values vary depending on the Network
Authentication setting. Select [Data Encryption].
When Network Authentication is set to [Open] or [Shared]
Value: Disable, WEP
When Network Authentication is set to [WPA-PSK] or [WPA2-PSK]
Value: TKIP*2, AES, Auto*2, Pre-shared Key

NOTE
• If [WEP] is selected, enter the WEP key. A WEP key can contain up to 26
characters.
• If [TKIP], [AES] or [Auto] is selected, enter the Preshared key. Enter the value
in 8 to 64 characters.
*1 Not displayed if [Ad Hoc] is selected for [Connection Mode].
*2 Not displayed if [WPA2-PSK] was selected for [Network Authentication].

8-49
System Menu > [System/Network]

[Primary Network (Client)]

Menu Transition: [System Menu/Counter] key > [System/Network] > [Primary Network (Client)]

NOTE
This function is displayed when the optional Network Interface Kit (IB-50) or Wireless Network Interface Kit (IB-
36 or IB-51) is installed.
The Wireless Network Interface Kit (IB-36) is an option for some models. Contact your dealer or our sales or
service representatives for detail.
IB-36 <Wireless Network Interface Kit> (12-3)

Item Description
Primary Network (Client) This selects the network interface to be used when this machine is connected with a
sending device operating as a client or with an external Address Book.
Value: Wi-Fi, Wired Network, Optional Network

NOTE
• [Wi-Fi] is displayed when the Wireless Network Interface Kit (IB-36) is
installed.
• [Optional Network] is displayed when the optional Network Interface Kit (IB-
50) or Wireless Network Interface Kit (IB-51) is installed.
• For the e-mail settings, you need to configure the equipped network interface
and the optional network interface separately.

[Interface Block Setting]

Menu Transition: [System Menu/Counter] key > [System/Network] > [Interface Block Setting]
This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional
interfaces.
Item Description
USB Host This locks and protects the USB port (USB host).
Value: Unblock, Block

USB Device This locks and protects the USB interface connector (USB Device).
Value: Unblock, Block

USB Storage This locks and protects the USB memory slot.
Value: Unblock, Block

NOTE
This function is available when USB Host is set to [Unblock].
Optional Interface 1 This locks and protects the optional interface slots.
Value: Unblock, Block
Optional Interface 2
NOTE
You can set this feature for each slot.

IMPORTANT
After changing the setting, restart the network or turn the machine OFF and then ON.
[Restart] (8-51)

8-50
System Menu > [System/Network]

[Bluetooth Settings]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Bluetooth Settings]
Item Description
Bluetooth Keyboard Use Bluetooth Keyboard
Value: Unblock, Block

Search Device Select the keyboard to be used.

[Security Level]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Security Level]
Item Description
Security Level Specify the security level.
Value
Low: This mode is used during maintenance. Do not use normally.
High: This is the security setting we recommend. Use this setting normally.
Very High: In addition to [High] setting, this setting disables the machine settings to be
changed from external command.

NOTE
The settings of this function can be configured by a user logged in with administrator
privileges.
Adding a User (Local User List) (9-6)

[Optional Memory]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Optional Memory]
Item Description
Optional Memory When optional memory is installed, you can select a memory allocation pattern in
accordance with specific needs.
Value: Printer Priority, Standard, Copy Priority

[Restart]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Restart]
Item Description
Restart Restart the CPU without turning the main power switch off. Use this to deal with any
unstable operation by the machine. (Same as the computer restart.)

8-51
System Menu > [System/Network]

[RAM Disk]
Menu Transition: [System Menu/Counter] key > [System/Network] > [RAM Disk Setting]

NOTE
This function is displayed when an optional SSD is installed.

Item Description
RAM Disk Setting This creates a RAM disk and specifies its capacity.
Creating a RAM disk enables printing of print data from the Job Box.
Value
RAM Disk Setting: Off, On
Ram Disk Size: The size setting range depends on the size of the installed memory and
option memory usage settings.

IMPORTANT
After changing the setting, restart the network or turn the machine OFF and then ON.
[Restart] (8-51)

8-52
System Menu > [System/Network]

[Data Security]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Data Security]
Configure settings for data stored in the SSD.
Item Description
SSD Initialization This changes security function settings.

NOTE
• This function is displayed when the SSD is installed and the optional Data
Security Kit is activated.
• Input of the security password is required to change security function
settings. The initial setting for the Security Password is "000000".
Security Password You can customize the security password so that only the administrator can use the
security kit.
Enter a password that uses six to 16 alphanumeric characters and symbols.
You will need to enter the password again for confirmation.

IMPORTANT
Avoid any easy-to-guess numbers for the security password (e.g. 11111111 or
12345678).
System Initialization This can be used to delete all the data stored in the SSD. Overwrite all the data stored in
the SSD when disposing of the machine.

IMPORTANT
If you accidentally turn the power switch off during initialization, the SSD might
possibly crash or initialization might fail.
NOTE
If you accidentally turn off power during initialization, turn it back on.
Initialization will restart automatically.
Data Sanitization Return the following information registered in the machine to the factory defaults.
• Address Book
• Favorites
• System settings
• Fax transmission and reception / forwarding data
• Transmission histories
• Data saved in Custom Box
• Optional applications

NOTE
• Print a status page and make sure to completely delete security data.
[Report] (8-5)
• Once in progress, the processing cannot canceled.
• Before executing this function, disconnect modular, network, and other
cables.
• Do not turn off the main power switch while sanitizing the data. If the main
power is turned off during data erasing, erasing will be executed
automatically when the power is restored, however, complete erasure cannot
be guaranteed.

8-53
System Menu > [System/Network]

Information erased

Category Data erased

Devices/jobs • Job settings configured by users
• Network settings
• Image data saved in Document Box, etc.
• Data registered in One Touch keys
• Job histories
• User information (user list, address book, Document Box registered by the user,
etc.)
• Account information of job accounting
• Network certificates
• Initial screen on machine changed by service representative

FAX*1 • Fax settings configured by users

• Communication restriction settings
• Encryption key settings
• Transmission histories
• Scheduled Job
• Conditional reception/forwarding settings

Application • Application/program added by a user or service representative

• Trial functions

*1 Only when the optional fax kit is installed.

[Optional Function]
Menu Transition: [System Menu/Counter] key > [System/Network] > [Optional Function]
Item Display
Optional Function You can use the optional applications installed on this machine.
Optional Applications 12-9

[Remote Services Settings]

Menu Transition: [System Menu/Counter] key > [System/Network] > [Remote Services Settings]
Item Description
Remote Services Settings Select whether to use Remote Services Settings.
Value: Off, On

8-54
System Menu > [System/Network]

[FAX Server Settings]

Menu Transition: [System Menu/Counter] key > [System/Network] > [FAX Server Settings]
Item Description
FAX Server Select whether to use FAX Server.
Value: On, Off

Address Setting This specifies a prefix, suffix, and domain name to be attached to a destination.

NOTE
For information about the fax server, contact the fax server administrator.
File Format Set the default type of the files.
Value: PDF, TIFF, XPS

Address Book Defaults This specifies the External Address Book to be used.

NOTE
• This is displayed when [On] is selected by the fax server.
• This is not displayed if the External Address Book setting is not configured.
Command Center RX User Guide

[NFC]
Menu Transition: [System Menu/Counter] key > [System/Network] > [NFC]
Item Description
NFC Uses NFC (Near Field Communication).
Value: Off, On

8-55
System Menu > [Date/Timer/Energy Saver]

[Date/Timer/Energy Saver]
Menu Transition: [System Menu / Counter] key > [Date/Timer/Energy Saver] Configure date and time settings.

Item Description
Date/Time Set the date and time for the location where you use the machine. If you perform Send
as E-mail, the date and time set here will be displayed on the header.
Value: Year (2000 to 2037), Month (1 to 12), Day (1 to 31), Hour (00 to 23), Minute (00
to 59), Second (00 to 59)
Setting Date and Time (2-12)

NOTE
If you change the date/time while using the trial version of an application, you will no
longer be able to use the application.

Date Format Select the display format of year, month, and date. The year is displayed in Western
notation.
Value: MM/DD/YYYY, DD/MM/YYYY, YYYY/MM/DD

Time Zone Set the time difference from GMT. Choose the nearest listed location from the list. If you
select a region that utilizes summer time, configure settings for summer time.
Setting Date and Time (2-12)

Auto Panel Reset If no jobs are run for a certain period of time, automatically reset settings and return to
the default setting. Select to use Auto Panel Reset or not.
Value: Off, On

NOTE
Refer to the following for the time until reset.
Panel Reset Timer (8-56)

Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel
Reset.
Value: 5 to 495 seconds (in 5 second increments)

NOTE
This function is displayed when [Auto Panel Reset] is set to [On].

Low Power Timer Set amount of time before entering the Low Power mode.
Value
For Europe: 1 to 120 minutes (1 minute increments)
Except for Europe: 1 to 240 minutes (1 minute increments)

NOTE
Low Power Mode (2-22)

Sleep Rules (models for Select whether to use the Sleep mode for the following functions individually:
Europe)*1 Card Reader*2
Application
Value: Off, On

NOTE
If the sleep condition is not turned off, the ID card cannot be recognized.

8-56
System Menu > [Date/Timer/Energy Saver]

Item Description
Sleep Level (models except for Select the sleep level.
Europe)*1 Set the Energy Saver mode to reduce power consumption even more than normal
Sleep mode.
Value: Quick Recovery, Energy Saver

NOTE
This function will not be displayed when the optional Network Interface Kit is installed.

Sleep Rules Select whether to use the Energy Saver mode for the following functions individually:
Card Reader*2
Application
Value: Off, On

NOTE
When the machine has entered sleep mode with Energy Saver setting, it does not wake
from sleep mode when it receives print data from a PC connected by USB cable. Also,
the ID card cannot be recognized.

Sleep Timer Set amount of time before entering Sleep.

Value:
ECOSYS M4125idn for Europe: 1 to 60 minutes (1 minute increments)
ECOSYS M4132idn for Europe: 1 to 120 minutes (1 minute increments)
Except for Europe 1 to 240 minutes (1 minute increments)

Energy Saver Recovery Level Select the method of recovery from energy saver.
Value
Full Recovery: This mode enables the use of all functions immediately.However, this
mode saves less energy.
Normal Recovery: In this mode, you can select the method from the following: enabling
the use of all functions immediately or enabling the use of desired functions only.If you
want to use all functions immediately, select the [Energy Saver] key to execute recovery.
Power Saving Recovery: This mode enables the use of desired functions only. This
mode saves energy most effectively.

Auto Error Clear If an error occurs during processing, processing stops to wait for the next step to be
taken by the user. In the Auto Error Clear mode, automatically clear the error after a set
amount of time elapses.
Value: Off, On

NOTE
For setting the automatic error recovery time, refer to the following item.

Error Clear Timer If you select [On] for Auto Error Clear, set the amount of time to wait before
automatically clearing errors.
Value: 5 to 495 seconds (in 5 second increments)

NOTE
This function is displayed when [Auto Error Clear] is set to [On].

Interrupt Clear Timer Set the period after which the machine reverts to Normal mode when it has been set to
Interrupt Copy mode and then left unused.
Value: 5 to 495 seconds (in 5 second increments)

8-57
System Menu > [Date/Timer/Energy Saver]

Item Description
Unusable Time*3 FAX Operation Guide

Ping Timeout Set the time until timeout occurs when [Ping] is executed in [System/Network].
Value: 1 to 30 seconds (in 1 second increments)

*1 This function will not be displayed when the optional Network Interface Kit is installed.
*2 Displayed when the optional Card Authentication Kit is activated.
*3 Displayed only when the optional fax function is installed.

8-58
System Menu > [Adjustment/Maintenance]

[Adjustment/Maintenance]
Menu Transition: [System Menu / Counter] key > [Adjustment/Maintenance]
Adjust printing quality and conduct machine maintenance.
Item Description
Density Adjustment Adjust density.

Copy Adjust copy density. Adjustment can be made in 7 levels.

Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker)

Send/Box Adjust scan density when sending or storing the data in Document Box. Adjustment
can be made in 7 levels.
Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker)

FAX*1 FAX Operation Guide

Sharpness Adjustment Adjusts the sharpness of image outlines.

Copy Sharpen or blur overall image outlines during copying. Adjustment can be made in 7
levels.
Value: -3 (Blur), -2, -1, 0, +1, +2, +3 (Sharpen)

Send/Box Sharpen or blur overall image outlines when sending or storing them in the Document
Box. Adjustment can be made in 7 levels.
Value: -3 (Blur), -2, -1, 0, +1, +2, +3 (Sharpen)

Contrast You can increase or decrease the overall contrast.

Copy Increases or decreases the overall contrast of copies.

Value: -3 (Lower), -2, -1, 0 (Normal), +1, +2, +3 (Higher)

Send/Box Increases or decreases the overall contrast when documents are sent or saved in a
document box.
Value: -3 (Lower), -2, -1, 0 (Normal), +1, +2, +3 (Higher)

Background Density Adj. Darkens or lightens overall background density adjustment.

Copy (Auto) Darkens or lightens overall background density adjustment during copying.
Adjustment can be made in 7 levels.
Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker)

Send/Box (Auto) Darkens or lightens overall background density when sending images or storing them
in the Document Box. Adjustment can be made in 7 levels.
Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker)

Toner Save Level (EcoPrint) Select the default Toner Save Level (EcoPrint).

Copy Select the default Toner Save Level (EcoPrint) for copying.
Value: 1 (Low) to 5 (High)
Raising the level reduces toner consumption, but also reduces image quality.

Printer Select the default Toner Save Level (EcoPrint) for printing.
Value: 1 (Low) to 5 (High)
Raising the level reduces toner consumption, but also reduces image quality.

Print Density This makes overall print density darker or lighter.

Value: 1 (Lighter), 2, 3 (Normal), 4, 5 (Darker)

Auto Color Correction This setting allows you to adjust the detection level used by the machine to determine
whether the original is color or black and white in Auto Color Selection Mode. Setting
a lower value will result in more originals being identified as color, while a larger value
will tend to increase the number of originals being identified as black and white.
Value: 1 (Color), 2, 3, 4, 5 (B & W)

8-59
System Menu > [Adjustment/Maintenance]

Item Description
Correcting Black Line Correct fine lines (streaks caused by contamination), which may appear on the
image, when the document processor is used.
Value: Off, On

Display Brightness Set the brightness of the touch panel.

Value: 1 (Darker), 2, 3, 4, 5 (Lighter)

Tone Curve Adjustment After prolonged use, or from the effects of surrounding temperature or humidity, the
printed output tone may differ from the original.
Perform this function to ensure consistency with the original tone.
Tone Curve Adjustment (11-25)

Drum Refresh Remove image blur and white dots from the printout. This process takes about one to
two minutes. The time required may vary depending on the operating environment.
Drum Refresh (11-26)

NOTE
Drum Refresh cannot be performed while printing. Execute Drum Refresh
after the printing is done.
Auto Drum Refresh This specifies the Auto Drum Refresh execution time.
Value
Off: Auto Drum Refresh not performed.
Short: Short Auto Drum Refresh execution time.
Standard: Standard Auto Drum Refresh execution time.
Long: Long Auto Drum Refresh execution time.

Service Settings These settings are for performing machine maintenance and inspection. These are
primarily a menu options used by service personnel for maintenance work.

*1 Displayed only on products with the optional fax function installed.

8-60
User Authentication and Accounting (User Login, Job Accounting) >

9 User Authentication and

Accounting (User Login,
Job Accounting)
This chapter explains the following topics:
Overview of User Login Administration .............................................................................................................. 9-3
Managing the Job Account from PC .................................................................................................................. 9-3
Enabling User Login Administration ................................................................................................................... 9-4
Setting User Login Administration ...................................................................................................................... 9-5
Authentication Security ............................................................................................................................ 9-5
Adding a User (Local User List) ............................................................................................................... 9-6
Change the user properties ................................................................................................................... 9-10
Managing Print Users ............................................................................................................................ 9-12
Managing the Users to Use TWAIN for Scanning .................................................................................. 9-13
Managing the Users to Use WIA for Scanning ...................................................................................... 9-14
Managing the Users to Send Faxes from a PC ..................................................................................... 9-15
Authorizing Local Users ......................................................................................................................... 9-16
Group Authorization Settings ................................................................................................................. 9-16
Guest Authorization Set ......................................................................................................................... 9-18
Obtain NW User Property ...................................................................................................................... 9-20
Simple Login Settings ............................................................................................................................ 9-22
ID Card Settings .................................................................................................................................... 9-24
PIN Code Authorization ......................................................................................................................... 9-25
Using User Login Administration ...................................................................................................................... 9-26
Login/Logout .......................................................................................................................................... 9-26
User Login/Job Accounting .............................................................................................................................. 9-27
Enabling Job Accounting ................................................................................................................................. 9-28
Job Accounting Access .......................................................................................................................... 9-28
Setting an account. [Local] ............................................................................................................................... 9-29
Adding an Account [Accounting List] ..................................................................................................... 9-29
Restricting the Use of the Machine ........................................................................................................ 9-30
Setting Processing When the Limit is Exceeded ................................................................................... 9-31
Editing an Account ................................................................................................................................. 9-31
Deleting an Account ............................................................................................................................... 9-32
Managing the Job Print Status ............................................................................................................... 9-33
Job Accounting for Scan Using TWAIN ................................................................................................. 9-34
Job Accounting for Scan Using WIA ...................................................................................................... 9-35
Job Accounting for the FAX Transmitted from a Computer ................................................................... 9-36
Using Job Accounting ...................................................................................................................................... 9-37
Configuring the Job Accounting Default Settings .................................................................................. 9-37
Count by Paper Size .............................................................................................................................. 9-38
Counting the Number of Pages Printed ................................................................................................. 9-39
Print Accounting Report ......................................................................................................................... 9-41
Copier/Printer Count Method Setting ..................................................................................................... 9-42
Logging In and Logging Out (Job Accounting) ...................................................................................... 9-43
Setting Unknown Number Processing Method ................................................................................................ 9-44
Setting Unknown ID Job Processing ..................................................................................................... 9-44

9-1
User Authentication and Accounting (User Login, Job Accounting) >

Registering User Property for an Unknown ID User .............................................................................. 9-45

9-2
User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration

Overview of User Login Administration

User login administration specifies how the user access is administered on this machine. Enter a correct login user
name and password for user authentication to login.
1 Enable User Login Administration (9-4).
UserA 2 Set the user (9-5).
3 Enter the login user name and password and
execute the job (3-14).

Access are in three levels - "User", "Administrator", and "Machine Administrator". The security levels can be modified
only by the "Machine Administrator".

Managing the Job Account from PC

In addition to the above settings, the following are necessary to manage the job account from PC.
To Manage the Users to Print from PCs
Printer driver settings are necessary to manage the users that print on the machine from PCs.
1 Set the User Login Administration on the
User A
printer driver (9-12).
2 Print the document.

User B

User C

To Manage the Users to Use TWAIN for Scanning

TWAIN driver settings on the PC are necessary to manage the users that use TWAIN for scanning.

Managing the Users to Use TWAIN for Scanning (9-13)

To Manage the Users to Use WIA for Scanning

WIA driver settings on the PC are necessary to manage the users that use WIA for scanning.

Managing the Users to Use WIA for Scanning (9-14)

To Manage the Users to Send Faxes from a PC

FAX driver settings on the PC are necessary to manage the users that send faxes from a PC.

Managing the Users to Send Faxes from a PC (9-15)

The optional FAX Kit is required in order to make use of fax functionality.

9-3
User Authentication and Accounting (User Login, Job Accounting) > Enabling User Login Administration

Enabling User Login Administration

Enable User accounting. Select the following authentication methods.
Item Description
Local Authentication User authentication based on user properties on the local user list stored in the machine.

Network Authentication User authentication based on Authentication Server. Use a user property stored in
Authentication Server to access the network authentication login page.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Setting] > [User Login]

2 Configure the settings.

1 Select [Local Authentication] or [Network Authentication].
Select [Off] to disable user login administration.
If you select [Network Authentication], Select [NTLM], [Kerberos] or [Ext.] as the server type. Also, enter the host name (64
characters or less) and domain name (256 characters or less) for the Authentication Server.
When selecting [Ext.] as the server type, enter the port number.

NOTE
Selecting [Domain Name] displays the domain registration list. Enter the domain name.
Up to 10 domain names can be registered.

2 "Do you want to add a new function to the home screen?" screen appears. To display a new function on the
Home screen, select [Yes] and specify the position in which you want to display the icon of registered function.

Editing the Home Screen (3-8)

NOTE
If the login user name and password are rejected, check the following settings.
• Network Authentication setting of the machine
• User property of the Authentication Server
• Date and time setting of the machine and the Authentication Server
If you cannot login because of the setting of the machine, login with any administrator registered in the local
user list and correct the settings.

9-4
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

Setting User Login Administration

This registers, alters and deletes users and configures the settings for User Login Administration.

Authentication Security
If user authentication is enabled, configure the user authentication settings.

User Account Lockout Setting

You can prohibit the use of a user account if an incorrect password is entered repeatedly to login with that account.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [User Account Lockout Settings]

2 Configure the settings.

The following settings can be set.
Item Description
Lockout Select whether or not account lockout policy is enabled.
Value: Off, On
Lockout Policy Specify the conditions and the extent to which the account lockout is applied.
Value
Number of Retries until Locked:Specify the conditions and the extent to which the account
lockout is applied. (1 to 10 times)
Lockout Duration: Specify how long the account is to be locked out until it is unlocked. (1 to 60
minutes)
Lockout Target Specify the extent to which the account lockout is applied. You can select from
[All] or [Remote Login Only]. Remote Login Only locks out all operations from outside the
operation panel.
Locked out Users List Displays a list of locked out users. You can unlock a user by selecting the user in the list, and
selecting [Unlock].

NOTE
This function is displayed when account lockout policy is enabled.

9-5
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

Adding a User (Local User List)

This adds a new user.

NOTE
• You can add up to 100 users (including the default login user name).
• By default, one of each default user with machine administrator rights and administrator privileges is already
stored. Each user's properties are: Upper case and lower case letters are distinguished (case sensitive).
Machine Administrator
User Name: DeviceAdmin
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Access Level: Machine Administrator
Administrator
User Name: Admin
Login User Name: Admin
Login Password: Admin
Access Level: Administrator
It is recommended to periodically change the user name, login user name and login password regularly for your
security.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [Local User List] > [ ]

9-6
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

2 Enter the user information.

Select [Next >].
The table below explains the user information to be registered.
Item Descriptions
User Name Enter the name displayed on the user list (up to 32 characters).

Login User Name Enter the login user name to login (up to 64 characters). The same login user name cannot be
registered.

Access Level Select "Administrator" or "User" for user access privileges.

NOTE
For details on entering characters, refer to the the following:
Character Entry Method (12-11)

9-7
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

3 Check the user information.

Change or add information as needed.

Item Descriptions
User Name*1 Enter the name displayed on the user list (up to 32 characters).

Login User Enter the login user name to login (up to 64 characters). The same login user name cannot be
Name*1 registered.

Login Password Enter the password to login (up to 64 characters). Reenter the same password for confirmation and
select the [OK] key.

Account Name Add an account where the user belongs. The user, who registered his/her account name, can login
without entering the account ID.
User Login/Job Accounting (9-27)

NOTE
Select [Name] or [ID] from the "Sort" to sort the account list.
Select [Search (Name)] or [Search (ID)] to search by account name or account ID.

E-mail Address The user can register his/her E-mail address. The registered address will be automatically selected
for subsequent operations that need any E-mail function.

Access Level*1 Select "Administrator" or "User" for user access privileges.

ID Card Register ID card information.

Information Place the ID card on the ID card reader, and select [Read].

NOTE
This function is displayed when the optional ID Card Authentication Kit is activated.
Card Authentication Kit(B) <Card Authentication Kit> (12-3)

*1 Required item when registering a user.

9-8
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

Item Description
My Panel You can register language selection, initial screen, and shortcut settings for each user.
Settings registered here can be applied simply by logging in.

Local Authorization*1 Set usage authority for each user.

The following restriction items are available:
Printer:
Select whether or not to disable print functions for the printer.
Applicable print functions are those below.
• Printing from a box
• Printing from removable memory
• Printing from PC
Copy:
Select whether or not to disable copy functions.
Duplex Restriction:
Select whether only duplex printing is allowed.
Combine Restriction:
Specify whether only Combine is allowed.
EcoPrint Restriction:
Specify whether only EcoPrint is allowed.
Send:
Select whether or not to reject usage of the send functions.
FAX Transmission*2:
Select whether or not to disable FAX transmission.
Storing in Box:
Select whether or not to reject usage of storing in the document boxes.
Storing Restr. in Memory:
Select whether or not to reject usage of storing in the removable memory.

*1 Displayed when Local Authorization is enabled.

Authorizing Local Users (9-16)
*2 Displayed only when the optional fax function is installed.

NOTE
For details on entering characters, refer to the the following:
Character Entry Method (12-11)
If you selected [Send] in the Default Screen for "My Panel", select the screen to display from [Destination],
[Address Book], or [Ext Address Book].

4 Select [Save].
A new user is added on the local user list.

NOTE
If simple login is enabled, a confirmation screen appears when new registration is finished asking if you will
configure simple login settings. To configure simple login settings, select [Yes]. If you select [No], you will return
to the user list screen.
For the procedure for configuring simple login settings, refer to the following:
Simple Login Settings (9-22)

9-9
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

Change the user properties

User properties can be changed. Types of user properties that could be changed may be different depending on user
access privilege.

NOTE
To change the user information of the machine administrator, you must log in with machine administrator
authority. You can only view user information if you log in as a regular user.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

For a user with Administrator rights who logs in

User properties can be changed and users can be deleted. The items, which can be added, are all able to be changed.

1 Display the screen.

1 [System Menu / Counter]key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [Local User List]

2 Change the user properties.

Changing user properties

1 Select [ ] for the user whose information you want to modify.

System Menu/Counter. 10:10
User Login S... - Local User List

Admin Admin

DeviceAdmin 5000
1/1
User A User A

Menu End

NOTE
• To sort the user list, select [Menu] > [Sort (Name)] or [Sort (Login User Name)].
• Select [Menu] > [Search(Name)] or [Search (Login User Name)] to search by account name or account ID.

9-10
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

2 Refer to step 3 of "Adding a User (Local User List)" to change a user property.

Adding a User (Local User List) (9-6)

3 [Save] > [Yes]

The user information is changed.

Deleting a user

1 Select the user to delete.

2 Click the [OK] button.Select [ ] > [Yes].

The selected user will be deleted.

NOTE
The default user with machine Administrator rights cannot be deleted.

To change the user information of logged in user (User Property)

These users can partially change their own user properties.

1 Display the screen.

[System Menu / Counter] key > [User Property]

2 Change the user properties.

Change or add information as needed.

Adding a User (Local User List) (9-6)

Item Description
User Name Changes the name shown on the user list. Up to 32 characters can be entered.

Login User Name Displays the login user name that is entered at login.

Login Password Changes the password that is entered at login. Up to 64 characters can be entered.

Account Name Displays the department to which the user belongs.

E-mail Address Changes the user's e-mail address. Up to 128 characters can be entered.

NOTE
If the user logs in with user authority and [New Destination Entry] is set to [Prohibit], only the e-
mail address can be checked.

Access Level Displays the user's access level.

Authorization Rules Displays the usage restriction that is set for the logged in user.

NOTE
This function appears when Local Authorization is set to [On], Group Authorization is set to
[On], or Guest Authorization Setting is set to [On].
[Authorization Rules] shows the account name set for the logged in user and the usage
restrictions that are set for that account.
This function appears when job accounting is set to [On]. For information on job accounting,
refer to the following:
Enabling Job Accounting (9-28)

9-11
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

Item Description
Simple Login When simple login is enabled, changes associated settings.

NOTE
This function does not appear when Simple Login is set to [Off] or the user is not registered in
Simple Login.

ID Card Information Displays the ID card information of the logged in user.

NOTE
This function is displayed when the optional ID Card Authentication Kit is activated.
Card Authentication Kit(B) <Card Authentication Kit> (12-3)
This function does not appear when the server type is set to [Ext.] in Network Authentication,
and logged in with the user account certificated in the server specified as the [Ext.] server type.

My Panel Register the language and default screen for each user. Once registered, the setting will be
applied simply by login.

3 Select [Save].
The user information is changed.

Managing Print Users

To manage the users that print on this machine from a PC, the following settings are necessary in the printer driver.
Instructions are based on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 From the desktop charms: [Settings] > [Control Panel] > [Devices and Printers].

NOTE
In Windows 7: [Start] button > [Devices and Printers]

2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver.

3 Click [Administrator] on the [Device Settings] tab.

2 Configure the settings.

1 Select [User Login] on the [User Login] tab.

1
2

9-12
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

2 Set the User Login Administration.

[Use specific name]: This option can be used to specify a user name and password to use the same User login for every
print job. If this option is selected, the user does not have to type the name and password for each print job.
[Prompt for name]: A screen for entering the user name and password will be displayed when attempting a printing. The
user name and password must be entered each time a printing is attempted.
[Prompt for name and validate]: A screen for entering the user name and password will be displayed when attempting a
printing. The user name and password stored in the Login user name list needs to be entered. The user name and
password must be entered each time a printing is attempted.
[Validate user name (computer) or prompt for login user name]: When printing, the Windows user name is searched in the
"Login user names" and printing is possible if the name is registered. If the name is not registered, the printing will be
canceled for users with only user authority. If the user has administrator privileges, the screen to enter the user name and
password will appear.

3 Click [OK].

NOTE
For other settings of job accounting, refer to the following:
Printer Driver User Guide

Managing the Users to Use TWAIN for Scanning

To manage the users that scan using TWAIN, the following settings are necessary in the TWAIN driver. Instructions are
based on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 Click [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Select [TWAIN Driver Setting] in
the search list. TWAIN Driver screen appears.

NOTE
Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting].

2 Select the machine, click [Edit].

2 Configure the settings.

1 Click [User Authentication Settings].

9-13
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

2 Select the checkbox beside [Authentication], and enter Login User Name and Password.

3 Click [OK].

Managing the Users to Use WIA for Scanning

To manage the users that scan using WIA, the following settings are necessary in the WIA driver. Instructions are based
on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 Click [Search] in charms, and enter "View scanners and cameras" in the search box. Click [View scanners and
cameras] in the search list then the Scanners and Cameras screen appears.

NOTE
In Windows 7, click [Start] button on the Windows and enter [Scanner] in [Program and File Search]. Click [View
scanners and cameras] in the search list then the Scanners and Cameras screen appears.

2 Select the same name as this machine from WIA Drivers, and click [Properties].

1
2

9-14
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

2 Configure the settings.

1 Select the checkbox beside [Authentication] on the [Settings] tab, and enter Login User Name and Password.

2 Click [OK].

Managing the Users to Send Faxes from a PC

To manage the users that send faxes from a PC, the following settings are necessary in the FAX driver. Instructions are
based on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 From the desktop charms: [Settings] > [Control Panel] > [Devices and Printers].

NOTE
In Windows 7: [Start] button > [Devices and Printers]

2 Right click the name of the machine to be used as the FAX Driver and select [Printing preferences] from the
pull-down menu that appears.

3 Click [FAX TX Setting] in the [Printing Preferences] window.

2 Configure the settings.

1 Select [User Login] on the [Authentication] tab.

1
2

2 Set the User Login Administration.

[Use Specific Login User Name]: This option can be used to specify a user name and password to use the same User login
for every FAX job. If this option is selected, the user does not have to type the name and password for each FAX job.
[Prompt for Login User Name]: A screen for entering the user name and password will be displayed when attempting a
transmission. The user name and password must be entered each time a transmission is attempted.

9-15
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

3 Click [OK].

Authorizing Local Users

Select whether or not to use Local Authorization.

NOTE
When using Local Authorization, the user authentication type must be set to [Local Authentication].
Enabling User Login Administration (9-4)

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [Local User Authorization]

2 Configure the settings.

Select [Off] or [On].

Group Authorization Settings

Set restrictions of the machine usage by each individual group registered in the authentication server.

NOTE
To use the group authorization settings, [Network Authentication] must be selected for the authentication
method in "User Login Settings". Select "On" for "LDAP" in "Protocol Settings".
Enabling User Login Administration (9-4)
LDAP (8-41)

Group Authorization
Use the group authorization.

9-16
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [Group Authorization Set.] > [Group Authorization]

2 Configure the settings.

Select [Off] or [On].

Registering a Group List

Register the groups that are restricted the machine usage. Other users and groups belong to "Others".

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [Group Authorization Set.] > [Group List] > [ ]
䝅䝇䝔䝮䝯䝙䝳䞊㻛䜹䜴䞁䝍䞊⏬㠃䛷䛩䚹
System Menu/Counter. 㻝㻜㻦㻝㻜
10:10
䜾䝹䞊䝥ㄆྍタᐃ
Group 㻙 䜾䝹䞊䝥䝸䝇䝖
Authorization Set. - Group List

䛭䛾௚
Others

㻝㻛㻝
1/1

䝯䝙䝳䞊
Menu ⤊஢
End

2 Configure the settings.

1 Enter the group ID (number between 1 and 4294967295) > [Next >]

2 Enter the group name (up to 32 characters) > [Next >]

9-17
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

3 Change or add information as needed.

Item Description
Group ID*1 Enter the ID displayed on the group list (between 1 and 4294967295).

Group Name Enter the name displayed on the group list (up to 32 characters).

Access Level Select [Administrator] or [User] for group access privileges.

Printer Specify whether or not to disable print functions.

Copy Specify whether or not to disable copy functions.

Duplex Restriction Select whether only duplex printing is allowed.

Combine Restriction Specify whether only Combine is allowed.

EcoPrint Restriction Specify whether only EcoPrint is allowed.

Send Select whether or not to reject usage of the send functions.

FAX Transmission*2 Specify whether or not to disable FAX transmission.

Storing in Box Select whether or not to reject usage of storing in the document boxes.

Storing Restr. in Memory Select whether or not to reject usage of storing in the removable memory.

*1 For "Group ID", specify PrimaryGroupID assigned by Active Directory of Windows. If you are using Windows Server 2008,
check Attribute Editor tab of user properties.
*2 Displayed only when the optional fax function is installed.

NOTE
For details on entering characters, refer to the the following:
Character Entry Method (12-11)

3 Select Access Level > [Next >].

4 Check the content. Change or add information as needed.

5 Register the destination.

Select [Save].
A new group is added on the group list.

Guest Authorization Set

When User Login Administration is enabled, set the functions that guest users who cannot log in to the machine are
allowed to use.

NOTE
To use Guest Authorization Set., User Login Administration must be enabled in "User Login Settings".
Enabling User Login Administration (9-4)

Enabling Guest Authorization

Enable the guest authorization.

9-18
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [Guest Authorization Set.] > [Guest Authorization]

2 Configure the settings.

Select [Off] or [On].

NOTE
If the guest authorization setting is enabled, the [Authentication / Logout] key must be selected when logging in.
In the guest user default settings, only monochrome copying can be used. If you wish to use a different function,
log in as a user who can use that function, or change the settings in the guest properties.

Configuring Guest Property

Register guest user information and functions that are restricted.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [Guest Authorization Set.] > [Guest Property]

9-19
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

2 Configure the settings.

Change or add information as needed.

Item Descriptions
User Name Enter the name displayed on the user list (up to 32 characters).
The default setting is "Guest User".

Access Level The authority of the user appears. This cannot be changed.

Account Name Add an account where the user belongs.

If the user does not belong to any account, select [Other Account].

Authorization Rules Set usage authority for each user.The items you can restrict the access level with are as follows.
Print Restriction:
Select whether or not use of the print function of the printer is prohibited.
Copy Restriction:
Select whether or not use of the copy print function is prohibited.
Duplex Restriction:
Select whether only duplex printing is allowed.
Combine Restrict:
Specify whether only Combine is allowed.
EcoPrint Restriction:
Specify whether only EcoPrint is allowed.
Send Restriction:
Select whether or not use of the send function is prohibited.
FAX TX Restriction*1:
Select whether or not use of the fax send function is prohibited.
Storing Restr. in Box:
Select whether or not use of the box store function is prohibited.
Storing Restr. in Memory:
Select whether or not use of the removable memory store function is prohibited.

*1 Displayed only when the optional fax function is installed.

3 Registering the group.

Select [Save].

Obtain NW User Property

Set the required information to obtain the network user property from the LDAP server. The user name and E-mail
address obtained with this setting is shown in the user information, the status confirmation screen, and the header of E-
mail.

NOTE
To obtain the network user property from the LDAP server, [Network Authentication] must be selected for the
authentication method in "User Login Settings". Select "On" for "LDAP" in "Protocol Settings".
Enabling User Login Administration (9-4)
LDAP (8-41)

9-20
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

1 Display the screen.

1 [System Menu / Counter]key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [Obtain NW User Property] > [On]

2 Configure the settings.

Add information on each item > [OK]
Item Description
Server Name*1 Enter the LDAP server name or the IP address (up to 64 characters). If a server name is not
entered, user information will be acquired from the server set for Network Authentication.

Port Port number for LDAP server. The default port number is 389.

Name 1*2 Enter the LDAP Attribute to obtain the user name to be displayed from the LDAP server (up to
32 characters).
Name 2*3

E-mail Address*4 Enter the LDAP Attribute to obtain the E-mail address from the LDAP server (up to 128
characters).

Authentication Type*5 Set the authentication method. Select [Simple] or [SASL]. After changing the setting, restart
the system or turn the power off and then on.

Search Timeout Set the amount of time to wait before time-out in seconds (from 5 to 255 seconds).

LDAP Security (User Select the type of encryption according to the type of security employed by the LDAP server.
Property) The value is [Off], [SSL/TLS] or [STARTTLS].

*1 If your Windows Active Directory is being used, the server name may be the same as the server name entered for network
authentication.
*2 If Windows Active Directory is being used, this normally uses the attribute's displayName.
*3 Name 2 can be left out. When you assign displayName in "Name 1" and department in "Name 2", and if the value of dis-
playName is "Mike Smith" and the value of department is "Sales" in Active Directory of Windows, the user name appears
as "Mike Smith Sales".
*4 If using Windows Active Directory is being used, the attribute's mail is normally used.
*5 Appears when the server type is set to "Kerberos" in "Network Authentication".

9-21
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

Simple Login Settings

The simple login function allows users to log in simply by selecting a user name. Users must be registered in advance to
use this functionality.

NOTE
• For user registration, refer to the following:
Adding a User (Local User List) (9-6)
• To use Simple Login, User Login Administration must be enabled in "User Login Settings".
Enabling User Login Administration (9-4)
• When the guest authorization setting is enabled, the Simple Login screen is not displayed.

Enabling Simple Login

Select whether or not simple login is enabled.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [Simple Login Settings] > [Simple Login]

2 Configure the settings.

Select [Off] or [On].

Simple Login Key

Register users to use simple login. You can add up to 20 users.

1 Display the screen.

1 [System Menu / Counter]key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

9-22
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

2 [User Login Settings] > [Simple Login Settings] > [Simple Login Setup]

2 Enter the user information.

1 Select the key to which you want to register a user.

2 Select [ ].
System Menu/Counter. 10:10
Simple login settings - Simple Login Setup
01 None 02 None 03 None

04 None 05 None 06 None

1/3

07 None 08 None 09 None

Menu End

3 To specify the user from local users, select [Local User]. To specify from network users, select [Network User].
The procedure differs depending on the transmission method selected.
Specifying the user from local users
Select the user to be set for simple login.

NOTE
• To sort the user list, select [Menu] > [Sort (Name)] or [Sort (Login User Name)].
• Select [Menu] > [Search(Name)] or [Search (Login User Name)] to search by account name or account ID.

Specifying the user from network users

System Menu/Counter. 10:10
Add - Network User

Login User Name

Keyboard

Login Password
Keyboard

Cancel < Back Next >

Select [Keyboard] of [Login User Name] and [Login Password], enter the information of the user to be registered, and
select [OK].
If you are specifying a user for whom a domain is set in network authentication, select the "Domain Name" and select the
domain where the user is registered.
Select [Next >].

NOTE
For details on entering characters, refer to the the following:
Character Entry Method (12-11)

4 Enter the user name to be displayed, select [Next >].

NOTE
For details on entering characters, refer to the information below.
Character Entry Method (12-11)

5 [Password Login] > [On] or [Off] > "Icon"

9-23
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

6 Select the user icon to be displayed.

3 Registering
Select [Register].

ID Card Settings
If ID card authentication is enabled, select the authentication type.

NOTE
• This functions appears when the Card Authentication kit is activated.
Card Authentication Kit(B) <Card Authentication Kit> (12-3)
• This function does not appear when the user logs in as a network authentication user.

1 Display the screen.

1 [System Menu / Counter]key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [ID Card Settings]

2 Configure the settings.

The settings below can be configured.
Item Description
Keyboard Login When ID card authentication is enabled, select whether or not login by keyboard is allowed.
Value: Permit, Prohibit

Additional Select whether or not to require password entry after authenticating by ID card.
Authentication*1 Value: Off, Use Password, Use PIN Code

*1 This function does not appear when the server type is set to [NTLM] or [Kerberos] in "Network Authentication".

9-24
User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration

PIN Code Authorization

Select whether or not to use PIN Code Authorization.

NOTE
To select [Network], network authentication must be enabled and [Ext.] must be selected for server type.
Enabling User Login Administration (9-4)

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [User Login Settings] > [PIN Login]

2 Configure the settings.

1 Select [Off] or [On].

2 Select [OK].

9-25
User Authentication and Accounting (User Login, Job Accounting) > Using User Login Administration

Using User Login Administration

This section explains procedures while setting job accounting.

Login/Logout
If user login administration is enabled, the login user name and login password entry screen appears each time you use
this machine.

Login
If the login user name entry screen appears during operations, log in by referring to the following:

Login (3-14)

Logout
When the operations are complete, select the [Authentication / Logout] key to return to the account ID entry screen.

9-26
User Authentication and Accounting (User Login, Job Accounting) > User Login/Job Accounting

User Login/Job Accounting

Job accounting manages the copy/print/scan/FAX count accumulated by individual accounts by assigning an ID to each
account.
1 Enable job accounting. (9-28)
A: 00000001 2 Configure account settings. (9-29)
3 Enter the assigned account ID when
executing the job. (9-43)
4 This counts the number of sheets used.

100 400 200

To Manage the Number of Sheets Used on Jobs Printed from a PC

To manage the number of jobs to be printed from the PC on the network, you need to configure settings by using the
printer driver on the PC.
1 Set Job Accounting for the PC on the
network by using the printer driver. (9-
A: 00000001 33)
2 Print the document.
100 400 200 3 Count the number of pages printed.
B: 00000002

C: 00000003

Managing the Scan Job Account by Using TWAIN

To manage the scan job account by using TWAIN, you need to configure the TWAIN driver settings on the computer
connected to the machine.

Job Accounting for Scan Using TWAIN (9-34)

Managing the Scan Job Account by Using WIA
To manage the scan job account by using WIA, you need to configure the WIA driver settings on the computer
connected to the machine.

Job Accounting for Scan Using WIA (9-35)

Managing the FAX Job Transmitted from a PC
To manage the number of FAX jobs transmitted from the PC, you need to configure the settings by using the FAX Driver
on the PC.

Job Accounting for the FAX Transmitted from a Computer (9-36)

The optional FAX Kit is required in order to make use of fax functionality.

9-27
User Authentication and Accounting (User Login, Job Accounting) > Enabling Job Accounting

Enabling Job Accounting

1 Display the screen.
1 [System Menu / Counter] key > [User Login/Job Accounting

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Job Accounting Settings]

2 Select [On].

NOTE
• To disable job accounting, select [Off].
• When the display returns to System Menu default screen, logout is automatically executed and the screen to
enter the Account ID appears. To continue the operation, enter the Account ID.

Job Accounting Access

1 Display the screen.
1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Job Accounting Access]

2 Configure the settings.

Select [Local] or [Network].

NOTE
To select [Network], network authentication must be enabled and [Ext.] must be selected for server type.
Enabling User Login Administration (9-4)

9-28
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local]

Setting an account. [Local]

You can add, change and delete an account and set the restriction for each account.

Adding an Account [Accounting List]

Number of Allowable Accounts: 100
The following entries are required.
Item Description
Account Name Number of characters: Up to 32

Account ID Allowable Input Range: 0 to 99999999 (up to 8 digits)

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Accounting List] > [ ]

2 Enter the account information.

1 Enter the account name > [Next >]

NOTE
For details on entering characters, refer to the the following:
Character Entry Method (12-11)

2 Enter the account ID > [Next >]

NOTE
Any "Account ID" that has already registered cannot be used. Enter any other account ID.

3 Activate or deactivate restriction.

Restricting the Use of the Machine (9-30)

4 Select [Register].
A new account is added on the Account List.

9-29
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local]

Restricting the Use of the Machine

This section explains how to restrict the use of the machine by account or the number of sheets available.
The items that can be restricted differ depending on whether "Individual" or "Total" is selected for "Copy/Printer Count".

Copier/Printer Count Method Setting (9-42)

Restriction Items

[Individual] selected for Copy/Printer Count

Item Description
Copy (Total) Limits the number of sheets used for copying.

Printer (Total) Limits the number of sheets used for printing.

Applicable print functions are those below.
• Printing from a box
• Printing from removable memory
• Printing from PC

Scan (Others) Limits the number of sheets scanned (excludes copying).

FAX Transmission Restricts the number of fax sheets that can be sent. Displayed only on products with
the optional fax function installed.

[Total] selected for Copy/Printer Count

Item Description
Print (Total) Limits the total number of sheets used for copying and printing.

Scan (Others) Limits the number of sheets scanned (excludes copying).

FAX Transmission Restricts the number of fax sheets that can be sent. Displayed only on products with
the optional fax function installed.

Applying Restriction
Restriction can be applied in the following modes:

Item Description
Off No restriction is applied.

Default Counter Limit Restricts the print counter in one-page increments up to 9,999,999 copies.

Reject Usage Restriction is applied.

9-30
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local]

Setting Processing When the Limit is Exceeded

This specifies how the machine behaves when the counter has reached the limit of restriction.
Item Description
Immediately*1 Job stops when the counter reaches its limit.

Subsequently Printing/scanning of the job continues but the subsequent job will be rejected.

Alert Only Job continues while displaying an alert message.

*1 If send or box storage is in progress, the next job will be prohibited.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Default Setting] > [Apply Limit]

2 On
1 Select [Immediately], [Subsequently], or [Alert Only].

2 Select [OK].

Editing an Account
1 Display the screen.
1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Accounting List]

9-31
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local]

2 Edit an account.
1 Select [ ] for the account information you want to modify.
System Menu/Counter. 10:10
Job Accounti... - Accounting List

AAA 00000001

1/1

Menu End

NOTE
• To perform a name or ID search, select [Menu] > [Search (Name)] or [Search(ID)].
• To sort the account name, select [Menu] > [Sort (Name)] or [Sort (ID)].

2 Select the account information to be changed and change the account information.

3 [Save] > [Yes]

The account information is changed.

Deleting an Account
1 Display the screen.
1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Accounting List]

2 Deleting.
1 Select the account name you wish to delete.

2 [ ] > [Yes]
The account is deleted.

9-32
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local]

Managing the Job Print Status

To manage the number of jobs to be printed from the PC on the network, you need configure the following settings by
using the printer driver on the PC. Instructions are based on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 From the desktop charms: [Settings] > [Control Panel] > [Devices and Printers].

NOTE
In Windows 7: [Start] button > [Devices and Printers]

2 Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver.

3 Click [Administrator] on the [Device Settings] tab.

2 Configure the settings.

1 Select [Job accounting] on the [Job Accounting] tab.

1
2

2 Set the Job Accounting.

[Use specific account ID]: Enter the Account ID. Printing will be performed using the entered Account ID. If this option is
selected, the user does not have to enter the Account ID for each print job.
[Prompt for account ID]: A screen for entering the Account ID will be displayed when attempting a printing. The Account ID
must be entered each time a printing is attempted.
[Prompt for account ID and validate]: A screen for entering the Account ID will be displayed when attempting a printing. The
Account ID stored in the Account ID list needs to be entered. The Account ID must be entered each time a printing is
attempted.
[Display account ID list]: The Account ID list is displayed when printing. The Account ID to be used needs to be selected
from the list.
[Validate account ID for each user (host) name]: When printing, the Windows user name is searched for in the "Account ID
list" and printing is possible if the name is registered there. If a name is note registered in the list, the account ID entry
screen will appear.

3 Click [OK].

NOTE
For other settings of job accounting, refer to the following:
Printer Driver User Guide

9-33
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local]

Job Accounting for Scan Using TWAIN

To manage the number of jobs scanned by using TWAIN, you need to configure the following settings by using the
TWAIN Driver on the computer. Instructions are based on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 Click [Search] in charms, and enter "TWAIN Driver Setting" in the search box. Select [TWAIN Driver Setting] in
the search list.

NOTE
Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting].

2 Select the machine, click [Edit].

2 Configure the settings.

1 Click [User Authentication Settings].

2 Select the checkbox beside [Account], and enter the account ID.

3 Click [OK].

9-34
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local]

Job Accounting for Scan Using WIA

To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA
Driver on the computer. Instructions are based on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 Click [Search] in charms, and enter "View scanners and cameras" in the search box.

NOTE
In Windows 7, click [Start] button on the Windows and enter [Scanner] in [Program and File Search]. Click [View
scanners and cameras] in the search list then the Scanners and Cameras screen appears.

2 Select the same name as this machine from WIA Drivers, and click [Properties].

1
2

2 Configure the settings.

1 Select the checkbox beside [Account ID] on the [Settings] tab, and enter the Account ID.

1 2

2 Click [OK].

9-35
User Authentication and Accounting (User Login, Job Accounting) > Setting an account. [Local]

Job Accounting for the FAX Transmitted from a Computer

To manage the number of FAX jobs transmitted from the computer, you need to configure the following settings by using
the FAX Driver on the computer. Instructions are based on interface elements as they appear in Windows 8.1.

1 Display the screen.

1 From the desktop charms: [Settings] > [Control Panel] > [Devices and Printers].

NOTE
In Windows 7: [Start] button > [Devices and Printers]

2 Right click the name of the machine to be used as the FAX Driver and select [Printing preferences] from the
pull-down menu that appears.

3 Click [FAX TX Setting] in the [Printing Preferences] window.

2 Configure the settings.

1 Select [Job Accounting] on the [Authentication] tab.

2 Configure job accounting settings.

[Use Specific Account ID]: This option can be used to specify an account ID to use the same Account ID for every FAX job.
If this option is selected, the user does not have to enter the Account ID for each FAX job.
[Prompt for Account ID]: A screen for entering the Account ID will be displayed when attempting a transmission. The
Account ID must be entered each time a transmission is attempted.

3 Click [OK].

9-36
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting

Using Job Accounting

Configuring the Job Accounting Default Settings
Select the item in Default Setting.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Default Setting] > [Default Counter Limit]

2 Configure the settings.

1 Select the item whose maximum sheets default setting you want to configure. > Use the [], [] ?,? or the
numeric keys to enter a default value.
Item Description
Default Counter Limit When you add a new account, you can change the default restrictions on the number of
sheets used. You can set any number from 1 to 9,999,999.
The items that can be set differ depending on whether [Individual] or [Total] is selected for
[Copy/Printer Count].
Copier/Printer Count Method Setting (9-42)

[Individual] selected for Copy/Printer Count

Copy (Total) Sets the default restriction on the number of sheets used for copying.

Printer (Total) Sets the default restriction on the number of sheets used for printing.
Applicable print functions are those below.
• Printing from a box
• Printing from removable memory
• Printing from PC

Scan (Others) Sets the default restriction on the number of sheets used for scanning (excludes copying).

FAX Transmission*1 Sets the default restriction on the number of sheets used for sending faxes. Displayed
only on products with the optional fax function installed.

[Total] selected for Copy/Printer Count

Print (Total) Sets the default restriction on the total number of sheets used for copying and printing.

Scan (Others) Sets the default restriction on the number of sheets used for scanning (excludes copying).

FAX Transmission*1 Sets the default restriction on the number of sheets used for sending faxes. Displayed
only on products with the optional fax function installed.

*1 FAX functions are available only on products with the optional fax function installed.

2 Select [OK].

9-37
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting

3 To configure other default values to restrict the number of sheets for printing, repeat steps 1 and 2.

Count by Paper Size

This counts the number of pages by paper size (e.g. Letter).

NOTE
Paper size is available in four types, 1 to 5. These types are specified in accounting reports.
Print Accounting Report (9-41)

In addition to paper size, media type can also be specified (e.g. count the letter-size color paper used). If you do not
specify the media type, the number of used sheets will be counted for the specified sheet size, regardless of the media
type.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Default Setting] > [Count by Paper Size] > [Paper Size 1(-5)]

2 Configure the settings.

1 Select [On].

2 Select the paper size.

3 Select [Media Type] to specify media type.

4 Select the media type and select [OK].

5 Select [OK].

9-38
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting

Counting the Number of Pages Printed

This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A
new count can also be started after resetting the count data which was stored for a certain period of time.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Total Job Accounting] or [Each Job Accounting]

9-39
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting

2 Configure the settings.

The table below lists the item you can view.
Item Description
Printed Pages Displays the number of pages copied and printed, and the total number of pages
used. You can also use [FAX], [Count by Paper Size], [by Duplex] and [by
Combine] to check the number of pages used.

Count by Paper Size

Copy (Total) Displays the number of pages copied.

Printer (Total) Displays the number of pages printed.

Applicable print functions are those below.
• Printing from a box
• Printing from removable memory
• Printing from PC

Copy/Print.(Total) Displays the total number of pages used for copying and printing.

FAX*1 Displays the number of pages received.

Total Displays the total number of pages used.

by Duplex Displays the number of pages used in Duplex (1-sided) mode, Duplex (2-sided)
mode and the total for both.

by Combine Displays the pages used in Combine (None) mode, Combine (2in1) mode,
Combine (4in1) mode and the total for all three.

Count by Paper Size Displays the number of pages used in the selected paper size as well as the
number of pages used in other paper sizes.

Scanned Pages Displays the number of pages scanned for copying, faxing and other functions, as
well as the total number of pages scanned.

FAX TX Pages*1 Displays the number of pages faxed.

FAX TX Time*1 Displays the total duration of FAX transmissions.

Counter Reset Resets the counter.

Select [Yes] in the confirmation screen.

*1 FAX functions are available when the optional fax function is installed.

Counting the Number of Sheet Used by All Accounts

Counting the Number of Pages PrintedTotal Accounting

1 Check the number of pages.

1 Select [Check] at the function to check the count.
The results will be displayed.

2 Confirm the count and select [Close].

Counting the Number of Sheet Used by Individual Accounts

This counts the number of pages for each account and resets the counts by account.

1 Display the screen.

1 Select the account to check the count.

9-40
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting

2 Select [ ].

NOTE
• To perform the Account ID select [Menu] > [Search (Name)] or [Search(ID)]. Select [Select Others] to search
by account name or account ID.
• To sort the account name, select [Menu] > [Sort (Name)] or [Sort (ID)].

3 Select the function you want to check.

The results will be displayed.

4 Confirm the count and select [End].

Print Accounting Report

The total pages counted of all relevant accounts can be printed as an accounting report.
Reports have different formats depending on how the count of copiers and printers is administered.

When "Individual" is selected for Managing the Copy/Printer Count.

ACCOUNT. REPORT

1 Prepare paper.
Check that A4 or Letter paper is loaded in the cassette.

2 Display the screen.

[System Menu / Counter] key > [User Login/Job Accounting] > [Job Accounting Settings]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

3 Print the document.

[Print Accounting Report] > [Yes]
Accounting report is printed.

9-41
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting

Copier/Printer Count Method Setting

You can select management based on a count of the number of sheets used for copying and printing, management
based on individual counts. This setting changes the sheet use restriction and count method, so select the setting best
suited to your usage environment.
If the login user name entry screen appears during operations, log in by referring to the following:

Restricting the Use of the Machine (9-30)

Counting the Number of Pages Printed (9-39)

Print Accounting Report (9-41)

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 [Job Accounting Settings] > [Default Setting] > [Copy/Printer Count]

2 On
1 Select [Total] or [Individual].

2 Select [OK].

9-42
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting

Logging In and Logging Out (Job Accounting)

If job accounting is enabled, an account ID entry screen appears each time you use this machine.

Logging In (Job Accounting)

Perform the operation below when machine operation causes the account ID entry screen to appear.

1 Enter the account ID using the numeric keys and select [Login].

NOTE
• If you entered a wrong character, select the [Reload] key and enter the account ID again.
• By selecting [Check Counter], you can refer to the number of pages printed and the number of pages
scanned.

When the screen to enter the login user name and password appears
If user login administration is enabled, the screen to enter the login user name and password appears. Enter a
login user name and password to login. If the user has already registered the account information, the account ID
entry would be skipped.

Adding a User (Local User List) (9-6)

2 Proceed to complete the rest of the steps.

Logging Out (Job Accounting)

When the operations are complete, select the [Authentication / Logout] key to return to the account ID entry screen.
Return to the account ID entry screen.

9-43
User Authentication and Accounting (User Login, Job Accounting) > Setting Unknown Number Processing Method

Setting Unknown Number Processing Method

Setting Unknown ID Job Processing
This specifies the behavior for handling the jobs sent with unknown or unsent login user names or User ID. It is the
handling that is used when there is an unknown job accounting ID while user login administration is disabled and
account administration is enabled.
Setting items are shown below.
Item Description
Permit The job is processed.

Reject The job is not processed.

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Select [Unknown ID Job].

2 On
Select [Reject] or [Permit].

9-44
User Authentication and Accounting (User Login, Job Accounting) > Setting Unknown Number Processing Method

Registering User Property for an Unknown ID User

User information registered for an unknown ID user makes can be checked on the job status screen and job log screen.
It also makes it possible to limit available functions.

NOTE
This function is displayed when [Unknown ID Job] is set to [Permit].

1 Display the screen.

1 [System Menu / Counter] key > [User Login/Job Accounting]

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges. The factory default login user name and login password
are set as shown below.
Login User Name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Select [Unknown User Settings] > [User Property].

2 Enter the user information.

Add information on each item > [OK]
Item Description
User Name Enter up to 32 characters for the user name.

Account Name This assigns an account to an unknown ID user.

User Login/Job Accounting (9-27)

NOTE
• To perform the Account ID select [Menu] > [Search (Name)] or [Search(ID)].
• To sort the account name, select [Menu] > [Sort (Name)] or [Sort (ID)].
• This is displayed when account administration is enabled.

Authorization Rules This configures restriction settings.

The following restriction items are available:
Printer:
Select whether or not to disable print functions for the printer.
Applicable print functions are those below.
• Printing from PC

9-45
Maintenance >

10 Maintenance
This chapter explains the following topics:
Regular Maintenance ....................................................................................................................................... 10-2
Cleaning Glass Platen ........................................................................................................................... 10-2
Cleaning Slit Glass ................................................................................................................................ 10-2
Toner Container Replacement ............................................................................................................... 10-4
Waste Toner Box Replacement ............................................................................................................. 10-7
Loading Paper ....................................................................................................................................... 10-9
Staple Cartridge Replacement (Document Finisher) ........................................................................... 10-10

10-1
Maintenance > Regular Maintenance

Regular Maintenance
Clean the machine regularly to ensure optimum printing quality.

CAUTION

For safety, always unplug the power cord before cleaning the machine.

Cleaning Glass Platen

Wipe the glass platen, the original holder, and the inside of the original feeder with a soft cloth moistened with alcohol or
a mild detergent.

IMPORTANT
Do not use thinner or other organic solvents.

Cleaning Slit Glass

When using the original feeder, clean the slit glass surface and the reading guide with the provided cleaning cloth.

NOTE
Dirt on the slit glass or the reading guide may cause black streaks to appear in the output.

1 Take out the cleaning cloth.

10-2
Maintenance > Regular Maintenance

2 Clean the slit glass and the reading guide.

10-3
Maintenance > Consumable Replacement and Replenishment

Consumable Replacement and Replenishment

Messages will appear when toner runs out or when a cassette runs out of paper. Replace or replenish as required in
accordance with the message.

Toner Container Replacement

The message shown below will appear when toner runs out. If this happens, replace the toner container.
"Toner is empty."
The message shown below will appear when toner runs low. Make sure you have a new toner container available for
replacement.
"Toner is low. (Replace when empty.)"

NOTE
• For the toner container, always use a genuine toner container. Using a toner container that is not genuine may
cause image defects and product failure.
• The memory chip in the toner container of this product stores information necessary for improving customer
convenience, operation of the recycling system for used toner containers, and planning and development of
new products. The stored information does not include information that makes it possible to identify
individuals, and is only used anonymously for the above purposes.

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

1 Open the front cover.

2 Remove the toner container.

10-4
Maintenance > Consumable Replacement and Replenishment

3 Put used toner containers into the plastic waste bag.

4 Remove the new toner container from the box.

IMPORTANT
Do not touch the points shown below.

5 Tap the toner container.

10-5
Maintenance > Consumable Replacement and Replenishment

6 Shake the toner container.

7 Install the toner container.

IMPORTANT
Insert the toner container as far as it will go.

8 Close the front cover.

NOTE
• If the front cover does not close, check that the new toner container is installed correctly.
• Return the used toner container to your dealer or service representative. The collected toner container will be
recycled or disposed in accordance with the relevant regulations.

10-6
Maintenance > Consumable Replacement and Replenishment

Waste Toner Box Replacement

The message shown below will appear when the waste toner box is full. Replace the waste toner box.
"Check the waste toner box."

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

1 Open the front cover.

2 Remove the Waste Toner Box.

3 Put used toner containers into the plastic waste bag.

10-7
Maintenance > Consumable Replacement and Replenishment

4 Remove the new Waste Toner Box.

5 Install the Waste Toner Box.

6 Close the front cover.

NOTE
Return the used waste toner box to your dealer or service representative. The collected waste toner box will be
recycled or disposed in accordance with the relevant regulations.

10-8
Maintenance > Consumable Replacement and Replenishment

Loading Paper
The message shown below will appear when a cassette runs out of paper. Load paper.
Add paper in cassette #. (# stands for the cassette number.)
Add paper in Multi Purpose tray.

Loading Paper into Cassette 1 (to 3) (3-18)

Loading Paper in the Multi Purpose Tray (5-7)

NOTE
When [On] is selected for the [Show Paper Setup Message], the paper setting confirmation screen will appear.
If you changed to a different paper type, select [Change] and then configure the paper settings as required.

[Cassette 1 (to 3)] (8-9)

[Multi Purpose Tray] (8-10)

10-9
Maintenance > Consumable Replacement and Replenishment

Staple Cartridge Replacement (Document Finisher)

The message shown below will appear when staples run out. When this happens, replace the staple cartridge.
"Staple is empty."

NOTE
If staples run out, contact your dealer or service representative.

1 Open the Staple Cover of the Document Finisher.

2 Remove the Staple Cartridge Holder.

3 Replace the staples.

10-10
Maintenance > Consumable Replacement and Replenishment

4 Install the Staple Cartridge Holder.

5 Close the staple cover.

10-11
Troubleshooting >

11 Troubleshooting
This chapter explains the following topics:
General Troubles .............................................................................................................................................. 11-2
Solving Malfunctions ............................................................................................................................... 11-2
Machine Operation Trouble .................................................................................................................... 11-3
Printed Image Trouble ............................................................................................................................ 11-6
Responding to Messages ................................................................................................................................. 11-9
Responding to Send Error .................................................................................................................... 11-22
Adjustment/Maintenance ................................................................................................................................ 11-25
Overview of Adjustment/Maintenance .................................................................................................. 11-25
Tone Curve Adjustment ........................................................................................................................ 11-25
Drum Refresh ....................................................................................................................................... 11-26
Clearing Paper Jams ...................................................................................................................................... 11-27
Jam Location Indicators ........................................................................................................................ 11-27
Remove any jammed paper in the Multipurpose Tray .......................................................................... 11-28
Remove any jammed paper in Right Cover 1 ....................................................................................... 11-29
Remove any jammed paper in Cassette 1, 2 and 3 .............................................................................. 11-30
Remove any jammed paper in Right Cover 2, 3 ................................................................................... 11-31
Remove any jammed paper in the Document Finisher ......................................................................... 11-33
Remove any jammed paper in the Bridge Unit ..................................................................................... 11-34
Remove any jammed paper in the Document Processor ..................................................................... 11-35
Clearing a Staple Jam ..................................................................................................................................... 11-37
Clearing a staple jam of the Document Finisher ................................................................................... 11-37

11-1
Troubleshooting > General Troubles

General Troubles
Solving Malfunctions
The table below provides general guidelines for problem solving. It describes various problems and provides corrective
actions you should take. If a problem occurs with your machine, look into the checkpoints and take the indicated actions.
If the problem persists, contact your dealer or Service Representative. See the last page of this manual for contact
phone numbers.

NOTE
When contacting us, the serial number will be necessary.
To check the serial number, refer to the following.
Display for Device Information (3-10)

11-2
Troubleshooting > General Troubles

Machine Operation Trouble

Machine trouble is indicated by the symptoms in the table below. Implement appropriate procedures.
Symptom Checkpoints Corrective Actions Reference
Page

An application does Is the Auto Panel Reset time short? Set the Auto Panel Reset time to 30 8-56
not start. seconds or more.

The screen does not Check the power cord. Connect both ends of the power cord 2-9
respond when the securely.
power switch is
turned on.

Pressing the [Start] Is there a message on the screen? Determine the appropriate response 11-9
key does not produce to the message and respond
copies. accordingly.

Is the machine in Sleep mode? Select any key on the operation 2-23
panel to recover the machine from
Sleep mode.

Blank sheets are Are the originals placed correctly? When placing originals on the platen, 5-3
ejected. place them face-down and align them
with the original size indicator plates.

When placing originals in the 5-5

document processor, place them
face-up.

― Check that the settings of the ―

application software.

Paper often jams. Is the paper loaded correctly? Load the paper correctly. 3-18

― Turn the orientation 180 degrees 3-18

around in which the paper is
positioned.

Is the paper of the supported type? Is Remove the paper, turn it over, and 3-18
it in good condition? reload it.

Is the paper curled, folded or Replace the paper with new paper. 3-17
wrinkled?

Are there any loose scraps or Remove any jammed paper. 11-27
jammed paper in the machine?

2 or more sheets are ― Load the paper correctly. 3-18

overlaps when
ejected. (multi feed)

Printouts are Is the paper loaded correctly? Load the paper correctly. 3-17
wrinkled.
― Turn the orientation 180 degrees 3-17
around in which the paper is
positioned.

Is the paper damp? Replace the paper with new paper. 3-18

If the problem occurs frequently, turn 2-5

on the Cassette Heater switch.

11-3
Troubleshooting > General Troubles

Symptom Checkpoints Corrective Actions Reference

Page

Printouts are curled. ― Remove the paper from the cassette, 3-18
turn the stack over, and reload the
paper. You can also try turning the
paper around 180 degrees.

Is the paper damp? Replace the paper with new paper. 3-17

If the problem occurs frequently, turn 2-5

on the Cassette Heater switch.

The printer driver While Wi-Fi or the Wi-Fi Direct Instead of the host name, specify the 2-28
won't install. function is enabled, are you trying to IP address.
install the driver using the host
name?

Cannot print. Check the power cord. Connect both ends of the power cord 2-9
securely.

Is the machine powered on? Turn on the power switch. 2-10

Are the USB cable and network cable Connect the correct USB cable and 2-9
connected? network cable securely. 2-9

Is the print job paused? Resume printing. 7-9

If wired or Wi-Fi network settings Only one host name and one domain ―
were configured using name name can be used with the MFP.
resolution, is there intermixing with Configure network settings keeping
an IP address (private address) of this restriction in mind.
another network that cannot access?

Use Command Center RX to change CommandCen

the NetBEUI, DNS, and other name ter RX User
resolution settings, or change the Guide
network environment settings.

On the Primary Network (Client), 8-50

select Wi-Fi, Wired Network, or
Optional Network as an unlimited-use
network.

With the protocol settings, select 8-40

[Enable] for either the [Wired
Network] or [Wi-Fi] setting, and
[Disable] for the other setting.

Cannot print with Is the USB host blocked[Block]? Select [Unblock] in the USB host 8-50
USB memory. settings.

USB memory not ― Check that the USB memory is ―

recognized. securely plugged into the machine.

While “On" is set to Is a value other than "0.0.0.0" Enter "0.0.0.0" for the IP address of 2-13
[Auto-IP], the IP entered for the IP address of TCP/ TCP/IP(v4).
address is not IP(v4)?
assigned
automatically.

11-4
Troubleshooting > General Troubles

Symptom Checkpoints Corrective Actions Reference

Page

Cannot send via Is the network cable connected? Connect the correct network cable 2-9
SMB. securely.

Have the network settings for the Configure the TCP/IP settings 8-37
equipment been configured properly? properly.

Have the folder sharing settings been Check sharing settings and access 3-26
configured properly? privileges under the folder properties.

Is [Local] selected for the "SMB Change the "SMB Client 8-40
Client (Transmission)" setting? (Transmission)" setting to [On].

Has [Port] been entered properly?*1 Check the name of the computer to 5-16
which data is being sent.

Has [FTP] been entered properly? Check the share name for the shared 5-16
folder.

Has [Search Folder by Host Name] Check the domain name and login 5-16
been entered properly? *1*2 user name.

Has the same domain name been Delete the domain name and 5-16
used for [Port] and [Search Folder by backslash (¥) from [Search Folder by
Host Name]? Host Name].

Has [Connection Test] been entered Check the login password. 5-16
properly?

Have exceptions for Windows Configure exceptions for Windows 3-30

Firewall been configured properly? Firewall properly.

Do the time settings for the Set the equipment, domain server, ―
equipment, domain server, and data and data destination computer to the
destination computer differ? same time.

Is the screen displaying “Send Refer to the Send Error Codes. 11-22
error.”?

Cannot connect to Are three handheld devices Manually disconnect the currently 8-32
this MFP using Wi-Fi connected at the same time? connected handheld devices or wait
Direct. until disconnection when the
specified auto disconnect connection
time expires, and then configure
connection settings.

Cannot send via the Is the E-mail send size limit set in the Check whether a limit value is 2-45
e-mail. SMTP server registered on the entered in Command Center RX for
machine? the following setting: [E-mail Size
Limit] > "Address Book". Change the
setting if necessary.

The machine is Check the room temperature to see if Depending on the printing ―
emitting steam in the it is low, or if damp paper was used. environment and the paper's
area around the condition, the heat generated during
paper ejection slot. printing will cause the moisture in the
paper to evaporate, and the steam
emitted may look like smoke. This is
not a problem, and you can continue
printing. If the steam concerns you,
raise the room temperature, or
replace the paper with a newer, dryer
paper.

*1 You can also enter a full computer name as the host name. (Example: pc001.abcdnet.com)
*2 You can also enter login user names in the formats below.

11-5
Troubleshooting > General Troubles

Domain_name\user_name (for example, abcdnet\james.smith)

User_name@domain_name (for example, james.smith@abcdnet)

Printed Image Trouble

Image trouble is indicated by the symptoms in the table below. Implement appropriate procedures.
Symptom Checkpoints Corrective Actions Reference
Page

The overall image is Is the paper damp? Replace the paper with new paper. 3-17
too light.
If the problem occurs frequently, turn 2-5
on the Cassette Heater switch.

Have you changed the density? Select appropriate density level. 6-16
8-59

Is the toner distributed evenly within Shake the toner container from side 10-4
the toner container? to side several times.

Is EcoPrint mode enabled? Change the [EcoPrint] setting to [Off]. 6-18

― Run [Drum Refresh]. 11-26

― Make sure the paper type setting is 8-9

correct for the paper being used.

The white parts of the Have you changed the density? Select appropriate density level. 6-16
image seem to have a 8-59
grayish cast.

Copies have a moire Is the original a printed photograph? Change the [Original Image (Copy)] 6-17
pattern (dots grouped or [Original Image (Send/Store)]
together in patterns setting to [Photo].
and not aligned
uniformly).

Texts are not clearly Did you choose appropriate image Change [Original Image (Copy)] or 6-17
printed. quality for the original? [Original Image (Send/Store)] to the
appropriate setting.

11-6
Troubleshooting > General Troubles

Symptom Checkpoints Corrective Actions Reference

Page

There are black dots Is the original holder or the glass Clean the original holder or the glass 10-2
in the white parts of platen dirty? platen.
the image.

Printouts are fuzzy. Is the device used in an environment Use in an environment that has ―
with high humidity or where the suitable humidity.
temperature or humidity changes
suddenly? If the problem occurs frequently, turn 2-5
on the Cassette Heater switch.

― Run [Drum Refresh]. 11-26

The image is Are the originals placed correctly? When placing originals on the platen, 5-3
misaligned. align them with the original size
indicator plates.

When placing originals in the 5-5

document processor, align the
original width guides securely before
placing the originals.

Is the paper loaded correctly? Check the position of the paper width 3-18
guides.

― Perform centerline adjustment. For

information about this adjustment,
contact your Service Representative.

Printouts have Is the slit glass dirty? Clean the slit glass. 10-2
vertical lines.

Dirt on the top edge Is the interior of the machine dirty? Open the right cover. If the machine ―
or back of the paper. interior is dirty with toner, clean it
using soft, dry, lint-free cloth.

There is a regular Are the developing unit and drum unit Remove and correctly re-install the ―
repeating pattern of installed correctly? developing unit and drum unit.
faintness, blurring, or
― Open right cover and then close it ―
whiteness in the again.
image.
― Run [Drum Refresh]. 11-26

― If the problem occurs frequently, turn 2-5

on the Cassette Heater switch.

11-7
Troubleshooting > General Troubles

Symptom Checkpoints Corrective Actions Reference

Page

Print on the back of ― Change the [Prevent Bleed-thru 6-23

the sheet is visible on (Copy)] or [Prevent Bleed(Send/
the front. Store)] setting to [On].

The color of the ― Run [Background Density Adj.]. 6-22

original is of concern.

Color shading is not ― Run [Tone Curve Adjustment]. 11-25

as expected.

11-8
Troubleshooting > Responding to Messages

Responding to Messages
If the touch panel or the computer displays any of these messages, follow the corresponding procedure.

NOTE
When contacting us, the serial number will be necessary. To check the serial number, refer to the following:
Display for Device Information (3-10)

A
Symptom Checkpoints Corrective Actions Reference
Page
Acceptable staple Is the acceptable staple count exceeded? Select [Continue] to print without -
count exceeded. stapling. Select [Cancel] to cancel
the job.

Access point was - Check if the access point has been 2-15
not detected. set correctly.

Activation error. - Turn the power switch off and on. If 2-9
the error exists, contact
administrator.

Add the following Is the indicated cassette out of paper? Load paper. 3-18
paper in cassette #. Select [Paper Selection] to select
the other paper source. Select
[Continue] to print on the paper in
the currently selected paper
source.

Add staples. Has any of the document finisher run out If the staples are depleted, the 10-10
of staples? machine will stop and the location
of staple depletion will be indicated
on the screen. Leave the machine
on and follow the instruction to
replace the staple case.
Select [Continue] to print without
stapling. Press [Cancel] to cancel
the job.

Add the following Does the paper size set for the paper Select [Continue] to continue 5-7
paper in the source matches the paper size that was printing.
multipurpose tray. actually loaded? Select [Cancel] to cancel the job.

Is the indicated cassette out of paper? Load paper. 3-18

Select [Paper Selection] to select
the other paper source. Select
[Continue] to print on the paper in
the currently selected paper
source.

Adjusting... - The machine is under the -

adjustment to maintain its quality.
Please wait.

11-9
Troubleshooting > Responding to Messages

B
Symptom Checkpoints Corrective Actions Reference
Page
Box is not found. - The specified box cannot be found. -
Job is canceled. Select [End].

Box limit exceeded. Is [End] displayed on the screen? The specified box is full, and no -
further storage is available; Job is
canceled. Select [End]. Try to
perform the job again after printing
or deleting data from the box.

C
Symptom Checkpoints Corrective Actions Reference
Page
Cassette is not - Cannot feed paper. Set the -
installed. cassette indicated on the screen.

Cannot connect to - Set machine time to match the 2-12

Authentication server’s time.
Server.
- Check the domain name. 9-4

- Check the host name. 9-4

- Check the connection status with -

the server.

Cannot connect. - This appears when the Wi-Fi or Wi- -

Fi Direct connection did not
complete. Check the settings, and
check the signal conditions.

Cannot duplex print Did you select a paper size/type that Select [Paper Selection] to select 6-29
on the following cannot be duplex printed? the available paper. Select
paper. [Continue] to print without using
Duplex function.

Cannot offset the Did you select a paper size/type that Select [Paper Selection] to select 6-10
following paper. cannot be offset? the available paper. Select
[Continue] to print without using
Offset function.

11-10
Troubleshooting > Responding to Messages

Symptom Checkpoints Corrective Actions Reference

Page
Cannot print the Do you want to print the data stored in the Only one copy is available. Select 8-51
specified number of USB memory? [Continue] to continue printing.
copies. Select [Cancel] to cancel the job.
The machine may reproduce the
same originals by arranging the
following settings:
-Reduce the number of copies to
be printed at once.
Furthermore, the machine may
reproduce the same originals by
arranging the following settings:
- Select [Copy Priority] of "Optional
Memory" in [System Menu].

NOTE
Before changing the "Optional
Memory" setting, contact your
administrator.

- Only one copy is available. Select -

[Continue] to continue printing.
Select [Cancel] to cancel the job.
The machine may reproduce the
same originals by arranging the
following settings:
- Uncheck [System Menu] in the
"Adjustment/Maintenance" tab of
the printer's properties.

NOTE
If you unchecked the [System
Menu], check the [System Menu]
again after the printing is
completed. If not, print speed may
be reduced.

Cannot process this - This job is canceled because it is -

job. restricted by User Authorization or
Job Accounting. Select [End].

Cannot read data in - In registration process, the ID card 9-8

this ID card. information was not read correctly.
Hold again the ID card over the ID
card reading part.
If the same message still appears,
the ID card may not be compatible
with this product. Change it to
another ID card.

Cannot recognize. - Make sure your ID card has been 9-24

registered.

Cannot staple at the Have you selected a position that cannot Select [Paper Selection] to select -
specified position. be stapled? the available paper. Select
[Continue] to print without using
Staple function.

Cannot staple the Did you select a paper size/type that Press Select [Paper Selection] to -
following paper. cannot be stapled? select the available paper. Press
Select [Continue] to print without
using Staple function.

11-11
Troubleshooting > Responding to Messages

Symptom Checkpoints Corrective Actions Reference

Page
Cassette # failure. - Contact your Service -
Representative.

Check the document Is the document processor open? Close the document processor. 11-35
processor.

Check waste toner - The waste toner box is not installed 10-7
box. correctly. Set it correctly.

Is the waste toner box full? Replace the waste toner box. 10-7

D
Symptom Checkpoints Corrective Actions Reference
Page
Developer unit is not - Replace the developer unit (g). -
installed. See the leaflet supplied with the
developer unit.

Drum unit is not - Replace the drum unit. See the -

installed. leaflet supplied with the drum unit
for details.

E
Symptom Checkpoints Corrective Actions Reference
Page
Error occurred at - Remove the indicated cassette. -
cassette #. Select [Next >] to follow the
instructions.

11-12
Troubleshooting > Responding to Messages

F
Symptom Checkpoints Corrective Actions Reference
Page
Failed to send the Is the machine and the PC to which the Check the network and SMB 2-7
file information. scanned image is to be sent connected to settings.
the network?
- The network cable is connected.
- The hub is not operating properly.
- The server is not operating
properly.
- Host name and IP address
- Port number

Is the account information (user ID, Check the following settings of the -
password) used to access the shared PC to which the scanned image is
folder to which the scanned image is to to be sent.
be sent incorrect?
- Host name
- Path
- Login user name

NOTE
If the sender is a domain user,
specify the domain name.
[<Login User ID>]@[<Domain
Name>]
Example: sa720XXXX@km

- Login password
- Folder share permissions of the
recipient

Failed to specify Job - Failed to specify Job Accounting -

Accounting. when processing the job externally.
The job is canceled. Select [End].

Failed to store job - The job is canceled. Select [End]. -

retention data. Insufficient free space in the Job
Box. Try to perform the job again
after printing or deleting data from
the Job Box.

Finisher tray is full Is the acceptable storage capacity Remove paper from the document -
of paper. exceeded for the document finisher tray? finisher tray.

Fuser unit is not - Replace the fuser unit. See the -

installed. leaflet supplied with the fuser unit
for details.

H
Symptom Checkpoints Corrective Actions Reference
Page
High temperature. - Adjust the temperature and the -
Adjust room temp. humidity of your room.

11-13
Troubleshooting > Responding to Messages

I
Symptom Checkpoints Corrective Actions Reference
Page
Incorrect account ID. - The account ID was incorrect when -
processing the job externally. The
job is canceled. Select [End].

Incorrect box - The box password was incorrect -

password. when processing the job externally.
The job is canceled. Select [End].

Incorrect login user - The login user name or password -

name or password. was incorrect when processing the
job externally. The job is canceled.
Select [End].

Inner tray is full of - Remove paper from the inner tray. -

paper. Printing then resumes.

J
Symptom Checkpoints Corrective Actions Reference
Page
Job Accounting Is the acceptable printing count restricted The printing count exceeded the -
restriction exceeded. by Job Accounting exceeded? acceptable count restricted by Job
Accounting. Cannot print any
more. This job is canceled. Select
[End].

Job separator tray is Is the maximum capacity of the job Follow the instruction indicated on -
full of paper. separator tray exceeded? the machine and remove paper
from the job separator tray.

K
Symptom Checkpoints Corrective Actions Reference
Page
KPDL error. - PostScript error has occurred. The -
job is canceled. Select [End].

L
Error Message Checkpoints Corrective Actions Reference
Page
Low temperature. - Adjust the temperature and the -
Adjust room temp. humidity of your room.

11-14
Troubleshooting > Responding to Messages

M
Symptom Checkpoints Corrective Actions Reference
Page
Machine failure. - Internal error has occurred. Make a -
note of the error code displayed on
the screen, and contact your
Service Representative.

Maximum number of Is the acceptable scanning count Only one copy of the scanned -
scanned pages. exceeded? pages is available. Select
[Continue] to print, send or store
the scanned pages. Select
[Cancel] to cancel printing, sending
or storing.

Memory card error. - An error has occurred on the -

memory card. Job is canceled.
Select [End].
The error cord is as follows.
04: Insufficient space on the
memory card to complete this
operation. Move data or delete
unneeded data.

11-15
Troubleshooting > Responding to Messages

Symptom Checkpoints Corrective Actions Reference

Page
Memory is full. Do you want to send the scanned image The process cannot be performed 8-51
to the PC, or store the image in the due to insufficient memory. If only
machine? [End] is available, select [End]. The
job will be canceled.
The machine may reproduce the
same originals by arranging the
following settings:
- Decrease [Image Quality] of [File
Format].
Furthermore, the machine may
reproduce the same originals by
arranging the following settings:
- Select [Normal] of "Optional
Memory" in [System Menu].

NOTE
Before changing the "Optional
Memory" setting, contact your
administrator.

Do you want to print data from the PC? Unable to Continue the job as the 8-51
memory is used up. Select
[Continue] to print the scanned
pages. The print job cannot be
processed completely. Select
[Cancel] to cancel the job.
The machine may reproduce the
same originals by arranging the
following settings:
- Select [On] of "RAM Disk Setting"
in [System Menu], and then
decrease the RAM disk size.
- Select [Printer Priority] of
"Optional Memory" in [System
Menu].

NOTE
Before changing the "RAM Disk
Setting" or "Optional Memory"
setting, contact your administrator.

MK near end. - It is almost time to replace the -

parts. Obtain the maintenance kit
container. Contact your Service
Representative.

N
Symptom Checkpoints Corrective Actions Reference
Page
Non-genuine Toner. Is the installed toner container our own We will not be liable for any 10-4
brand? damage caused by the use of third
party supplies in this machine.

11-16
Troubleshooting > Responding to Messages

O
Error Message Checkpoints Corrective Actions Reference
Page
Only one destination Did you specify multiple contacts Only one contact can be specified -
is available for FAX for polling reception? at a time for polling reception.
Polling RX. Enter the Specify the contact again.
destination again.

P
Symptom Checkpoints Corrective Actions Reference
Page
Paper is left. - Remove paper from the document -
finisher.

Paper jam. - If a paper jam occurs, the machine 11-27

will stop and the location of the jam
will be indicated on the screen.
Leave the machine on and follow
the instruction to remove the
jammed paper.

Perform Tone Curve Over long periods of use, the effects of Run [Tone Curve Adjustment]. 11-25
Adjustment. the ambient temperature and humidity
can cause color output hues to vary
slightly.

Performing Drum - The machine is under the 11-26

Refresh... adjustment to maintain its quality.
Please wait.

Print overrun. - Warning. Low printer memory. The -

job was paused. Re-starting the
job. Select [Continue].

Preparing... - The machine is under the -

adjustment to maintain its quality.
Please wait.

11-17
Troubleshooting > Responding to Messages

R
Symptom Checkpoints Corrective Actions Reference
Page
RAM disk error. - An error has occurred on the RAM 8-52
disk. Job is canceled. Select [End].
The error cord is as follows.
04: Insufficient space on the RAM
disk. If the optional RAM dis is
installed, increase the RAM disk
size by changing "RAM Disk
Setting" in [System Menu].

NOTE
The range of RAM disk size can be
increased by selecting [Printer
Priority] in "Optional Memory".

Register with Google - The message is displayed when 5-45

Cloud Print. Are you this machine? receives the register
sure? request for Google Cloud Print.
Select the [Yes] key to register the
printer as a Google Cloud Print
device. Select the [No] key to
cancel the registration.

Removable memory - An error occurred in the removable -

error. memory. The job stopped. Select
[End].
The error cord is as follows.
01: The amount of data that can be
saved at once has been exceeded.
Restart the system or turn the
power OFF/ON. If the error still
occurs, the removable memory is
not compatible with the machine.
Use the removable memory
formatted by this machine. If the
removable memory cannot be
formatted, it is damaged. Connect
a compatible removable memory.

Is writing to a removable An error occurred in the removable 7-10

memory prohibited? memory. The job stopped. Select
[End].
The error cord is as follows.
01: Connect a removable memory
that can be written to.

Removable Memory - Job is canceled. Select [End]. -

is full. Insufficient free space in the
removable memory. Delete
unnecessary files.

Remove originals in Are there any originals left in the Remove originals from the 11-35
the document document processor? document processor.
processor.

Replace all originals - Remove originals from the -

and press document processor, put them
[Continue]. back in their original order, and
place them again. Select
[Continue] to resume printing.
Select [Cancel] to cancel the job.

11-18
Troubleshooting > Responding to Messages

Symptom Checkpoints Corrective Actions Reference

Page
Replace MK. - Replacement of the parts in the -
maintenance kit is necessary at
every 300,000 pages of printing
and requires professional
servicing. Contact your Service
Representative.

Running security - Running security function. Please -

function... wait.

S
Symptom Checkpoints Corrective Actions Reference
Page
Scanner memory is - Scanning cannot be performed due 8-51
full. to insufficient memory of scanner.
Only one copy of the scanned
pages is available. Select
[Continue] to print, send or store
the scanned pages. Select
[Cancel] to cancel the printing job.
The machine may reproduce the
same originals by arranging the
following settings:
-Reduce the number of originals to
be scanned at once.
Furthermore, the machine may
reproduce the same originals by
arranging the following settings:
- Select [Copy Priority] of "Optional
Memory" in [System Menu].

NOTE
Before changing the "Optional
Memory" setting, contact your
administrator.

Scheduled sending - The number of jobs has exceeded -

jobs exceeded. the limit set for delayed
transmission. Select [End]. The job
is canceled.
Wait until the delayed transmission
is executed, or cancel the delayed
transmission and then perform the
job again.

Send error. - An error has occurred during 11-22

transmission. The job is canceled.
Select [End].
Refer to Responding to End Error
for the error code and corrective
actions.

Set cassette. Have the paper width guide and paper Load the paper width guide and -
length guide been loaded properly? paper length guide properly so that
there is no space between the
guides and the paper.

11-19
Troubleshooting > Responding to Messages

Symptom Checkpoints Corrective Actions Reference

Page
SSD error. - An error has occurred on SSD. Job -
is canceled. Select [End].
The error cords are as follows.
01: The amount of data that can be
saved at once has been exceeded.
Turn the power OFF/ON. If the
error still occurs, divide the file into
smaller files. If the error occurs
after the file is divided, the
specified file may be damaged.
Delete the file.
04: Insufficient space on SSD to
complete this operation. Move data
or delete unneeded data.

NOTE
Please be aware that when you
carry out initialization of the
system, the data saved in SSD
will be erased.

System error. - System error has occurred. Follow -

the instructions on the screen.

T
Symptom Checkpoints Corrective Actions Reference
Page
The cover is open. Is there any cover which is Close the cover indicated on the -
open? screen.

Is the top cover of the document Close the document processor -

processor open? cover.

Is there any cover which is Close the cover indicated on the -

open? screen.

The device cannot Are three handheld devices connected Cancel a connection to a portable -
be connected simultaneously? device that is not being used, or set
because allowed the machine's auto disconnect time
connections would to break portable device
be exceeded. connections.

The manufacturer Is the installed toner container our own We will not be liable for any 10-4
assumes no brand? damage caused by the use of third
responsibility for party supplies in this machine. If
damage caused by a you want to continue, select [Next
non-genuine toner. >].

The phone receiver - Put down the receiver. -

is off the hook.

The SD Card is not Is the SD Card formatted by this Select [Format] from [Common -
formatted. machine? Settings], under [System Menu].

The slit glass - Clean the slit glass using the 10-2
requires cleaning. cleaning cloth supplied with the
document processor.

11-20
Troubleshooting > Responding to Messages

Symptom Checkpoints Corrective Actions Reference

Page
This ID card is - Your ID card has already been -
already registered to registered. Change it to another ID
another user. card.

The toner container Is the toner container installed correctly? Correctly install the toner container. 10-4
is not properly
installed.

This memory is not Is the removable memory formatted by Perform [Format] on this machine. 7-10
formatted. This will this machine?
be formatted. Are
you sure?

This user account is - Contact administrator. -

locked out. Job is canceled. Select [End].

Toner container not - Install the toner container. 10-4

installed.

Toner is empty. - Replace the toner container. 10-4

Toner is low. - It is almost time to replace the 10-4

(Replace when toner container. Obtain a new toner
empty.) container.

U
Symptom Checkpoints Corrective Actions Reference
Page
Unknown Toner Does the installed toner container's Install the specified container. 10-4
Installed. regional specification match the
PC machine’s?

Use MP tray to print - Set paper displayed on the screen -

on the following and press [Continue].
paper.

W
Symptom Checkpoints Corrective Actions Reference
Page
Warning low - Cannot start the job. Try again -
memory. later.

Y
Symptom Checkpoints Corrective Actions Reference
Page
You cannot use this - You cannot use the specified box. -
box. Job is canceled. Select [End].

11-21
Troubleshooting > Responding to Messages

Responding to Send Error

The send error displayed on the screen are as follows.
Error Message Corrective Actions Reference
Code Page
1101 Failed to send the e-mail. Check the host name of the SMTP server on the 2-45
Command Center RX.

Failed to send via FTP. Check the host name of FTP. 5-18

Failed to send via SMB. Check the host name of SMB. 5-16

1102 Failed to send via SMB. Check the SMB settings. 5-16
• Login user name and login password

NOTE
If the sender is a domain user, specify the domain name.
• Host name
• Path

Failed to send the e-mail. Check the following on the Command Center RX. 2-45
• SMTP login user name and login password
• POP3 login user name and login password
• E-mail size limit

Failed to send via FTP. Check the FTP settings. 5-18

• Login user name and login password

NOTE
If the sender is a domain user, specify the domain name.

• Path
• Folder share permissions of the recipient

1103 Failed to send via SMB. Check the SMB settings. 5-16
• Login user name and login password

NOTE
If the sender is a domain user, specify the domain name.

• Path
• Folder share permissions of the recipient

Failed to send via FTP. Check the FTP settings. 5-18

• Path
• Folder share permissions of the recipient

1104 Failed to send the e-mail. Check the e-mail address. 5-14

NOTE
If the address is rejected by the domain, you cannot send
the email.

11-22
Troubleshooting > Responding to Messages

Error Message Corrective Actions Reference

Code Page
1105 Failed to send via SMB. Check the following settings. 5-16
[System Menu / Counter] key > [Function Key
Assignment] > [Menu] > [Store File] > [Quick Setup
Wizard] > [SMB Client (Transmission)]

Failed to send the e-mail. Select [Submit] of the SMTP settings on the Command 2-45
Center RX.

Failed to send via FTP. Check the following settings. 5-18

[System Menu / Counter] key > [Function Key
Assignment] > [Menu] > [Store File] > [Quick Setup
Wizard] > [Function Type]

1106 Failed to send the e-mail. Check the sender address of SMTP on the Command 2-45
Center RX.

1131 Failed to send via FTP. Enable the SSL. 5-18

[System Menu / Counter] key > [Function Key
Assignment] > [Menu] > [Report] > [Print]

1132 Failed to send via FTP. Check the following of the FTP server. —
• Is FTPS available?
• Is the encryption available?

2101 Failed to send via SMB. Check the network and SMB settings. —
• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.
• Host name and IP address
• Port number

Failed to send via FTP. Check the network and FTP settings. —
• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.
• Host name and IP address
• Port number

Failed to send the e-mail. Check the network and Command Center RX. 2-45
• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.
• POP3 server name of the POP3 user
• SMTP server name

11-23
Troubleshooting > Responding to Messages

Error Message Corrective Actions Reference

Code Page
2102 Failed to send via FTP. Check the network. —
2103 • The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.

Check the following of the FTP server. —

• Is FTP available?
• The server is not operating properly.

Failed to send the e-mail. Check the network. —

• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.

2201 Failed to send the e-mail. Check the network. —

2202 Failed to send via FTP. • The network cable is connected.
2203 Failed to send via SMB. • The hub is not operating properly.
2231 • The server is not operating properly.

2204 Failed to send the e-mail. Check the e-mail size limit of the SMTP settings on the 2-45
Command Center RX.

3101 Failed to send the e-mail. Check the authentication methods of both the sender and —
the recipient.

Failed to send via FTP. Check the network. —

• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.

3201 Failed to send the e-mail. Check the SMTP user authentication method of the —
recipient.

0007 — Turn the power switch off and back on. If this error occurs 2-10
4201 several times, make a note of the displayed error code
and contact your service representative.
4701
5101
5102
5103
5104
7101
7102
7103
720f

11-24
Troubleshooting > Adjustment/Maintenance

Adjustment/Maintenance
Overview of Adjustment/Maintenance
If there is an image problem and the message to run adjustment or maintenance menu appears, run Adjustment/
Maintenance in the system menu.
The table below lists the item you can Procedure.
Menu Description Reference page
Tone Curve Adjustment Adjusts the shading of the printed image. 11-25

Drum Refresh Remove image blur and white dots from the printout. 11-26

Tone Curve Adjustment

After prolonged use, or from the effects of surrounding temperature or humidity, the color shading of the printing may
differ from the original. Perform this function to ensure consistency with the color shading of the original.
A total of 2 pattern pages (No. 1 to 2) are printed during adjustment. The printed patterns are read sequentially during
the adjustment.

1 Load paper.

IMPORTANT
• Load the paper with the print side facing up.
• After removing new paper from its packaging, fan the paper before loading it in the multi-purpose tray.
Precaution for Loading Paper (3-17)
• Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may
cause paper jams.
• Ensure that the loaded paper does not exceed the level indicator.
• If paper is loaded without adjusting the paper length guide and paper width guide, the paper may
skew or become jammed.

2 Display the screen.

1 [System Menu / Counter] key > [Adjustment/Maintenance] > [Tone Curve Adjustment]

11-25
Troubleshooting > Adjustment/Maintenance

3 Adjust as required.
1 Select [Start].
A pattern is printed. Check that the number "1" is printed at the bottom of the pattern.

2 As shown in the illustration, place the printed side down on the platen with the edge with the arrows toward the
back.

1 2

3 Select [Start].
The pattern is read and adjustment begins.
The second pattern is output.

4 Check that the number 2 is printed at the bottom of the pattern and repeat steps 2 to 3 once again to scan
pattern 2.

5 Select [OK] in the adjustment end confirmation screen.

Drum Refresh
Remove image blur and white dots from the printout.

NOTE
Drum Refresh cannot be performed while printing. Execute Drum Refresh after the printing is done.

1 Display the screen.

[System Menu / Counter] key > [Adjustment/Maintenance] > [Drum Refresh]

2 Adjust as required.
Select [Start]. Drum Refresh begins.

11-26
Troubleshooting > Clearing Paper Jams

Clearing Paper Jams

If a paper jam occurs, printing stops and the message below appears on the touch panel along with an indication of the
location of the paper jam.
Paper jam.
Refer to these procedures to remove the jammed paper.

Jam Location Indicators

10:10
1 Shows the location of a paper jam.
2 Shows the previous step.
Paper jam.
4
Clear the paper jammed in 3 Shows the next step.
Cassette 1.

Press [Next >] to follow 4 Shows the removal procedure.

the instructions.

JAM 0001 1/3 3 5 Selecting the [Status/ Job Cancel] key will
cause [Hold] to become selected. Selecting
1 2 < Back Next >

[Hold] displays the status screen, which

you can use to check the status of jobs.
6 Selecting [Display Error] returns to paper
jam guidance.
Status/Job Cancel. 10:10
Status

Print Job Status

Send Job Status

1/5
Store Job Status

Scheduled Job

Display
Error 6 Pause All
Print Jobs
Close

If a paper jam occurs, the location of the jam will be displayed on the touch panel as well as the clearing instructions.

10:10

Paper jam.
9
Clear the paper jammed in
Cassette 1.

Press [Next >] to follow 7 7 8 2 2

the instructions.

JAM 0001 1/3 2 1

< Back Next >

3
5
4
6

Paper Jam Location Paper Jam Location Reference page

Indicator
1 Multipurpose Tray 11-28

2 Right Cover 1 11-29

3 Cassette 1 11-30

4 Right Cover 3 11-31

5 Cassette 2 11-30

11-27
Troubleshooting > Clearing Paper Jams

Paper Jam Location Paper Jam Location Reference page

Indicator
6 Cassette 3 11-30

7 Document Finisher 11-33

8 Bridge Unit 11-34

9 SpecificationsDocument Processor 11-35

After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes
with the page that was printing when the jam occurred.

Remove any jammed paper in the Multipurpose Tray

CAUTION

• Do not reuse jammed papers.

• If the paper tears during removal, be sure to remove any loose scraps of paper from inside the
machine. Scraps of paper left in the machine could cause subsequent jamming.

1 Remove any jammed paper.

2 Remove all the paper.

3 Reload the paper.

11-28
Troubleshooting > Clearing Paper Jams

Remove any jammed paper in Right Cover 1

CAUTION

The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of
getting burned.

1 Open Right Cover 1.

2 Remove any jammed paper.

3 Open the fuser cover (a) and remove any jammed paper.

11-29
Troubleshooting > Clearing Paper Jams

4 Open the duplex unit.

5 Remove any jammed paper.

6 Push Right Cover 1.

Remove any jammed paper in Cassette 1, 2 and 3

Here, we'll explain the procedures for Cassette 1, as an example.

CAUTION

• Do not reuse jammed papers.

• If the paper tears during removal, be sure to remove any loose scraps of paper from inside the
machine. Scraps of paper left in the machine could cause subsequent jamming.

11-30
Troubleshooting > Clearing Paper Jams

1 Pull Cassette 1 out toward you until it stops.

2 Remove any jammed paper.

3 Push Cassette 1 back in.

Remove any jammed paper in Right Cover 2, 3

CAUTION

• Do not reuse jammed papers.

• If the paper tears during removal, be sure to remove any loose scraps of paper from inside the
machine. Scraps of paper left in the machine could cause subsequent jamming.

11-31
Troubleshooting > Clearing Paper Jams

1 Open Right Cover 3.

2 Remove any jammed paper.

3 Open Right Cover 2.

4 Remove any jammed paper.

11-32
Troubleshooting > Clearing Paper Jams

5 Push Right Cover 2,3.

Remove any jammed paper in the Document Finisher

CAUTION

• Do not reuse jammed papers.

• If the paper tears during removal, be sure to remove any loose scraps of paper from inside the
machine. Scraps of paper left in the machine could cause subsequent jamming.

1 Remove any jammed paper.

2 Open the top cover.

11-33
Troubleshooting > Clearing Paper Jams

3 Remove any jammed paper.

4 Push the top cover.

Remove any jammed paper in the Bridge Unit

CAUTION

• Do not reuse jammed papers.

• If the paper tears during removal, be sure to remove any loose scraps of paper from inside the
machine. Scraps of paper left in the machine could cause subsequent jamming.

1 Open the Bridge Unit cover and remove any jammed paper.

11-34
Troubleshooting > Clearing Paper Jams

2 Return the Bridge Unit cover to its original position.

Remove any jammed paper in the Document Processor

CAUTION

If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine.
Scraps of paper left in the machine could cause subsequent jamming.

1 Remove the originals from the Original Table.

2 Open the front cover and remove any jammed paper.

11-35
Troubleshooting > Clearing Paper Jams

3 Open Reverse Unit C and remove any jammed paper.

4 Turn dial B clockwise to feed jammed paper and remove it.

5 Push the top cover.

11-36
Troubleshooting > Clearing a Staple Jam

Clearing a Staple Jam

Clearing a staple jam of the Document Finisher
1 Open the staple cover of the Document Finisher

2 Remove the Staple Cartridge Holder.

3 Remove the jammed staple.

4 Install the Staple Cartridge Holder.

11-37
Troubleshooting > Clearing a Staple Jam

5 Close the staple cover.

11-38
Appendix >

12 Appendix
This chapter explains the following topics:
Optional Equipment ......................................................................................................................................... 12-2
Overview of Optional Equipment ........................................................................................................... 12-2
Optional Applications ............................................................................................................................. 12-9
Starting Application Use ......................................................................................................................... 12-9
Checking Details of Application ........................................................................................................... 12-10
Character Entry Method .................................................................................................................................. 12-11
Entry Screens ....................................................................................................................................... 12-11
Entering Characters ............................................................................................................................. 12-12
Specifications ................................................................................................................................................. 12-21
Machine ............................................................................................................................................... 12-21
Copy Functions .................................................................................................................................... 12-23
Printer Functions .................................................................................................................................. 12-24
Scanner Functions ............................................................................................................................... 12-25
Document Processor ........................................................................................................................... 12-25
Paper Feeder (500-sheet) ................................................................................................................... 12-26
Paper Feeder (500-sheet x 2) .............................................................................................................. 12-26
Document Finisher ............................................................................................................................... 12-26
Glossary ......................................................................................................................................................... 12-28

12-1
Appendix > Optional Equipment

Optional Equipment
Overview of Optional Equipment
The following optional equipment is available for the machine.

(4)IB-36
(5)Card Authentication Kit (B)

(3)DF-470

(8)HD-6/HD-7 (9)IB-50 (10)IB-51

(2)PF-471 (1)PF-470

(6)Fax System 13

(7)Expansion Memory

12-2
Appendix > Optional Equipment

IMPORTANT
If PF-470 or PF-471 is installed, toppling prevention kit must be installed.

(1)PF-470 <Paper Feeder (500-sheet×1)>

Two additional cassettes identical to the printer's cassette can be installed in the printer. Paper capacity and loading
method are the same as the standard cassettes.

Loading Paper into Cassette 1 (to 3) (3-18)

(2)PF-471 <Paper Feeder (500-sheet×2)>

Two additional cassettes identical to the printer's cassette can be installed in the printer. Paper capacity and loading
method are the same as the standard cassettes.
Loading Paper into Cassette 1 (to 3) (3-18)

(3)DF-470 <Document Finisher> (ECOSYS M4132idn)

This is a document finisher capable of holding large print runs and of separating and offsetting multiple copies of a
printout into individual copies. It can also staple the offset printouts.

(4)IB-36 <Wireless Network Interface Kit>

This is a wireless LAN interface card which supports the wireless LAN specifications IEEE802.11n (max. 65 Mbps) and
IEEE802.11 g/b. In addition, network printing is possible without using the wireless LAN router because Wi-Fi Direct is
supported. This is standard in Inch Model.

(5)Card Authentication Kit(B) <Card Authentication Kit>

Option Card Authentication Kit User login administration can be performed using ID cards. To do so, it is necessary to
register ID card information on the previously registered local user list.

Card Authentication Kit(B) Operation Guide

(6)FAX System 13 <FAX Kit>

By installing the FAX kit, fax send/receive is enabled. Also, it is possible to use it as a network fax, by using it with a
computer.

FAX Operation Guide

(7)Expansion Memory
Expanding memory enables more complex printing and speeds up print job processing. The optional Expansion Memory
provides an additional 2048 MB of memory, allowing expansion up to 3072 MB.

12-3
Appendix > Optional Equipment

Memory Handling Precautions

Electrostatic charge that builds up in the body through contact with clothing, carpeting, and other sources is a major
enemy of chip memory. To protect memory from damage caused by electrostatic charge, touch a water tap or some
metal object to discharge it from your body before loading the expansion memory. If possible, you should wear an anti-
static wristband or take other anti-static measures.

Installing or Replacing Memory

1 Power Off.
Turn off power, and disconnect the power cord and any cables connected to the machine.

2 Remove the covers.

3 Install the memory.

1 Remove the optional Expansion Memory from its package.

12-4
Appendix > Optional Equipment

2 With the memory connection terminals pointing toward the socket, align the cut-out part of the memory with the
tab of the socket and insert the memory at an angle.

IMPORTANT
Before inserting memory, check to make sure that the machine power switch is in the off
position.

3 Carefully swing the inserted memory towards the machine.

4 Replace the covers you removed at the beginning of this procedure.

Removing Expansion Memory

To remove Expansion Memory that has been installed, remove the machine's right cover. Carefully press the two
stoppers of the socket, and then remove the Expansion Memory from the socket.

Checking Expansion Memory

Improperly installed Expansion Memory will cause the following message to appear: "Machine Failure". Re-install the
memory to clear the error. You can check whether or not Expansion Memory is properly installed by printing a status
page.
[Print Report] (8-5)

12-5
Appendix > Optional Equipment

(8)HD-6/7 <Large Capacity Storage: SSD>

The Solid State Device (SSD) is used for storing print data. With Hard Disk installed in the machine, received data can
be rasterized and stored on this Hard Disk. Installation of an SSD enables use of Document Box functions.

Using Document Boxes (3-50)

Installing the SSD

1 Power Off.
Turn off power, and disconnect the power cord and any cables connected to the machine.

2 Remove the covers.

OPT2/
NETWORK

12-6
Appendix > Optional Equipment

3 Install the SSD.

1 Remove the SSD from its package.

2 Insert straight into the Option Interface Slot.

3 Fix it with the (2) screws.

12-7
Appendix > Optional Equipment

4 Replace the covers you removed at the beginning of this procedure.

(9)IB-50 <Network Interface Kit>

The Network Interface Kit provides a high-speed connection for the Gigabit-per-second interface. The IB-50 provides
support for AppleTalk, Netware, and similar conventional protocols.
Only supports minimum function of standard utilities.

(10)IB-51 <Wireless Network Interface Kit>

This is a wireless LAN interface card which supports the wireless LAN specifications IEEE802.11n (Max 300 Mbps) and
11 g/b. The IB-51 provides support for AppleTalk, Netware, and similar conventional protocols.
Only supports minimum function of standard utilities.
The IB-51 setup utility is compatible with a Windows OS and Mac OSX.

(11)Data Security kit(E) <Data Security Kit>

The Data Security Kit overwrites all unnecessary data in the storage area of the hard disk so that it cannot be retrieved.
Also, the kit encrypts data before storing it in the SSD. It guarantees higher security because no data cannot be decoded
by ordinary output or operations.

(12)UG-33 <ThinPrint Option>

This application allows print data to be printed directly without a print driver.

12-8
Appendix > Optional Equipment

Optional Applications
The applications listed below are installed on this machine.
Application
Data Security Kit

Card Authentication Kit*1

ThinPrint Option*1

*1 This can be used on a trial basis for a limited time.

NOTE
• Restrictions such as the number of times the application can be used during the trial period differ depending
on the application.
• If you change the date/time while using the trial version of an application, you will no longer be able to use the
application.

Starting Application Use

1 Display the screen.
[System Menu / Counter] key > [System/Network] > Optional Function

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
• Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
• Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Select the desired application > [Activate].

You can view detailed information on the selected application by selecting [ ].

3 [Official] > [Next >] > Input the license key. > [OK]
Some applications do not require you to enter a license key. If the license key entry screen does not appear, go to
Step 4.
To use the application as a trial, select [Trial] without entering the license key.

4 Select [Yes] in the confirmation screen.

NOTE
• If you started the Data Security Kit or ThinPrint Option and entered the license key, you need to turn power
OFF and then back ON again.
• Icons of activated application are displayed in the Home screen.

12-9
Appendix > Optional Equipment

Checking Details of Application

1 [System Menu / Counter] key > [System/Network] > Optional Function

NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
For this, you need to log in with administrator privileges.
The factory default login user name and login password are set as shown below.
• Login user name
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200
• Login Password
ECOSYS M4125idn:2500, ECOSYS M4132idn:3200

2 Select [ ] for the application whose detailed information you want check.
You can view detailed information on the selected application.
The table below lists the item you can view.
Description
Function Name

License

Remaining Counts

Expiration Date

Operational Status

To extend the trial period, select [Print after Change Settings] > [Yes]

12-10
Appendix > Character Entry Method

Character Entry Method

To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.

NOTE
Keyboard Layout
"QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select
the [System Menu/Counter] key, [Common Settings] and then [Keyboard Layout] to choose the desired layout.
"QWERTY" layout is used here as an example. You may use another layout following the same steps.

Entry Screens
Lower-case Letter Entry Screen

㻝㻞 㻝㻝 㻝㻜 㻥 㻤
Add - Name

Abc Input: 3
㻝 ABC A/a
Limit: 32
Del.

q w e r t y u i o p

㻞 a s d f g h j k l 㻣
@ z x c v b n m .
㻢
Cancel < Back Next >

㻟 㻠 㻡
No. Display/Key Description
1 Display Displays entered characters.

2 Keyboard Select the character to enter.

3 [Cancel] Select to cancel entered characters and return to the screen before
the entry was made.

4 [< Back] Select to return to the previous screen.

5 [OK] / [Next >] Select to save the entered characters and move to the next screen.

6 Enter Key Select to enter a line break.

7 Space Key Select to insert a space.

8 Delete Key Select to delete a character to the left of the cursor.

9 [Input] / [Limit] Display Displays maximum number of characters and the number of
characters entered.

10 Cursor Key Select to move the cursor on the display.

11 [A/a] / [A/a] Select to switch between upper case and lower case.

12 [ABC] / [Symbol] Select the characters that are entered. To enter symbols or numbers,
select [Symbol].

12-11
Appendix > Character Entry Method

Upper-case Letter Entry Screen

Add - Name

AB Input: 2
Limit: 32
ABC A/a Del.

Q W E R T Y U I O P

A S D F G H J K L

_ Z X C V B N M ~
Cancel < Back Next >

Number/Symbol Entry Screen

Add - Name

123 Input: 3
Limit: 32
Symbol ─ Del.

㻝㻟

Cancel < Back Next >

No. Display/Key Description

13 [ ]/[ ] To enter a number or symbol not shown in the keyboard, select the
cursor key and scroll the screen to view other numbers or symbols to
enter.

Entering Characters
Follow the steps below to enter 'List A-1' for an example.

1 Enter 'List', (space).

Add - Name Add - Name

L
㻝㻘㻟 Input: 1
Limit: 32
List
㻤 Input: 5
Limit: 32
ABC A/a Del. ABC A/a 㻠 Del.

Q W E R T Y U
㻞
I O P q
㻡 w e
㻢r t y u i o 㻣 p

A S D F G H J K L a s d f g h j k l

_ Z X C V B N M ~ @ z x c v b n m .
Cancel < Back Next > Cancel < Back Next >

To shift from lower case to upper case letters, select [A/a]. To shift from upper case to lower case letters, select [A/
a].

2 Enter 'A-1'.
Add - Name Add - Name

List A 㻞 Input: 6
Limit: 32
List A-1 Input: 8

ABC A/a Del. 㻠 Symbol ─

Limit: 32
Del.

㻝Q W E R T Y U I O P

A S D F G H J K L

_ Z X C V B N M ~
㻟
Cancel < Back Next > Cancel < Back Next >

To enter numbers or symbols, select [ABC] to display [Symbol].

12-12
Appendix > Character Entry Method

3 Register the characters you entered.

Add - Name

List A-1 Input: 8

Limit: 32
Symbol ─ Del.

Cancel < Back Next >

Select [Next>]. The entered characters are registered.

12-13
Appendix > Paper

Paper
This section explains the paper sizes and types that can be used in the paper source.
For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to the
following.

Machine (12-21)

Basic Paper Specifications

This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as
laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.
Be careful when choosing paper. Paper unsuitable for the machine may cause jams or may be wrinkled.

Supported Paper
Use standard copy paper for regular copiers or laser printers. The printing quality will be affected by the quality of paper.
Poor quality paper may result in unsatisfactory output.

Basic Paper Specifications that can be Used with This Machine

The following table lists the specifications of paper that is supported with this machine. Refer to the subsequent sections
for further details.
Criteria Specifications
Weight Cassettes: 60 - 163 g/m2

Multipurpose tray: 45 to 256 g/m2

Dimensional accuracy ±0.7 mm

Squareness of corners 90° ±0.2°

Moisture content 4 to 6%

Pulp content 80% or more

NOTE
Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper
Specifications shown below, such as moisture or pulp content. For this reason, we recommend purchasing a
small amount of recycled paper as a sample for testing prior to use. Choose recycled paper that gives the best
printing results and
contains low levels of paper dust.

We are not responsible for the problems occurred from the use of paper that does not conform to our specifications.

12-14
Appendix > Paper

Paper Appropriate Paper

This section describes guidelines for choosing paper.

Condition
Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper
fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may
also cause jams and shorten the useful life of the machine. Choose paper with a smooth and even surface; however,
avoid coated paper or paper with a treated surface as it may damage the drum or fusing unit.

Ingredients
Do not use paper such as paper that has been coated or surface-treated or paper that contains plastic or carbon. Those
types of paper may produce harmful fumes from the heat of printing and may damage the drum.
Be sure to use the standard paper that contains at least 80% pulp, i.e., not more than 20% of the total paper content
consists of cotton or other fibers.

Smoothness
The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several
sheets may accidentally be supplied at once, causing jams.

Basis Weight
In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in
area. Paper that is too heavy or too light may be supplied incorrectly or cause paper jams, which may cause excessive
wear of the machine. Mixed paper weight (i.e., thickness) may cause several sheets to be supplied at once accidentally
and may also cause blurring or other printing problems if the toner fails to adhere correctly.

Moisture content
Paper moisture content is the ratio of moisture to dryness expressed as a percentage. Moisture affects how the paper is
supplied, the electrostatic chargeability of the paper, and how the toner adheres.
Paper moisture content varies depending on the relative humidity in the room. High relative humidity causes paper to
become damp, making the edges expand so it appears wavy. Low relative humidity causes paper to lose moisture,
making the edges tighten and weakening print contrast.
Wavy or tight edges may cause the paper to slip when it is supplied. Try to keep the moisture content between 4 to 6%.
To maintain the right level of moisture content, bear in mind the following considerations.
• Store paper in a cool, well-ventilated place.
• Store paper flat and unopened in the package. Once the package is opened, reseal it if the paper is not to be used for
a while.
• Store paper sealed in the original package and box. Put a pallet under the carton to keep it raised above the floor.
Especially during rainy seasons keep the paper a sufficient distance away from wooden or concrete floors.
• Before using paper that has been stored, keep it at the proper moisture level for at least 48 hours.
• Do not store paper where it is exposed to heat, sunlight, or dampness.

Other Paper Specifications

Porosity
The density of the paper fibers.

Stiffness
Paper must be stiff enough or it may buckle in the machine, causing jams.

12-15
Appendix > Paper

Curl
Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls
upward slightly. To deliver flat printouts, load the paper so that the curl faces towards the bottom of the paper tray.

Static electricity
During printing, paper is electrostatically charged so that the toner adheres. Choose paper that can be discharged
quickly so that copies do not cling together.

Whiteness
Paper whiteness affects print contrast. Use whiter paper for sharper, brighter copies.

Quality
Machine problems may occur if sheet sizes are not uniform or if corners are not square, edges are rough, sheets are
uncut, or edges or corners are crushed. In order to prevent these problems, be especially careful when you cut the
paper yourself.

Packaging
Choose paper that is properly packaged and stacked in boxes. Ideally, the packaging itself should have been treated
with a coating to inhibit moisture.

Specially treated paper

We do not recommend printing onto the following types of paper, even if it conforms to the basic specifications. When
you use these kinds of paper, purchase a small amount first as a sample to test.
• Glossy paper
• Watermarked paper
• Paper with an uneven surface
• Perforated paper

Paper Sizes that can be Used with This Machine

Paper of the following sizes is supported by the machine.
Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must
be 90° ± 0.2°.
• A3 (297 × 420 mm)
• A4 (297 × 210 mm)
• A5 (210 × 148 mm)
• A6 (148 × 105 mm) *1
• B4 (257 × 364 mm)
• B5 (257 × 182 mm)
• B6 (182 × 128 mm) *1
• 216 × 340 mm
• Ledger
• Letter
• Legal
• Statement
• Executive (7-1/4 × 10-1/2") *1
• Oficio II
• Folio (210 × 330 mm)

12-16
Appendix > Paper

• 8K (273 × 394 mm)

• 16K (273 × 197 mm)
• ISO B5 (176 × 250 mm) *1
• Envelope #10 (4-1/8 × 9-1/2") *1
• Envelope #9 (3-7/8 × 8-7/8") *1
• Envelope #6 3/4 (3-5/8 × 6-1/2") *1
• Envelope Monarch (3-7/8 × 7-1/2") *1
• Envelope DL (110 × 220 mm) *1
• Envelope C5 (162 × 229 mm) *1
• Envelope C4 (229 × 324 mm) *1
• Hagaki (Cardstock) (100 × 148 mm) *1
• Oufuku hagaki (Return postcard) (148 × 200 mm) *1
• Youkei 4 (105 × 235 mm) *1
• Youkei 2 (114 × 162 mm) *1
• Custom (Multi Purpose Tray: 98 × 148 to 297 × 432 mm) *1
*1 This paper can be used in Multi Purpose Tray.

12-17
Appendix > Paper

Special Paper
The following paper and media can be used.
Special Paper that can be Used with This Machine
• OHP Transparencies
• Preprinted paper
• Bond paper
• Recycled paper
• Thin paper
• Letterhead
• Colored paper
• Prepunched paper
• Envelopes
• Hagaki (Cardstock)
• Thick paper
• Labels
• High-quality paper
When using these paper and media, choose those that are designed specifically for copiers or page printers (such as
laser printers). Use the multi purpose tray for transparencies, envelopes, cardstocks, and label paper.

Choosing Special Paper

Although special paper that meets the following requirements can be used with the machine, print quality will vary
considerably due to differences in the construction and quality of special paper. Thus, special paper is more likely than
regular paper to cause printing problems. Before purchasing special paper in volume, try testing a sample to ensure the
print quality is satisfactory. General precautions when printing onto special paper are given below. Note that we are not
responsible for any harm to the user or damage to the machine caused by moisture or specifications of special paper.
Select a cassette or multi purpose tray for special paper.

OHP Transparencies
Transparencies must be able to withstand the heat of printing. Transparencies must meet the following conditions.
Heat resistance Must withstand at least 190°C

Thickness 0.100 to 0.110 mm

Material Polyester

Dimensional accuracy ±0.7 mm

Squareness of corners 90° ±0.2°

To avoid problems, use the multipurpose tray for transparencies and load transparencies with the long side facing the
machine.
If transparencies jam frequently at output, try pulling the leading edge of sheets gently as they are ejected.

Labels
Be sure to feed labels from the multi purpose tray.
For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine
and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled
labels remaining in the machine may cause a failure.

12-18
Appendix > Paper

When printing onto labels, you must be liable for the print quality and possible trouble.

Top sheet

Adhesive layer
Carrier sheet

Labels consist of three layers as shown in the illustration. The adhesive layer contains materials that are easily affected
by the force applied in the machine. The carrier sheet bears the top sheet until the label is used. This composition of
labels may cause more problems.
The label surface must be covered completely with the top sheet. Gaps between labels may cause peeling of labels,
resulting in a serious failure.
Some label paper has large margins on the top sheet. When using such paper, do not peel these margins from the
carrier sheet before completing output.
Allowed Not allowed

Top sheet

Carrier sheet

Use label paper that conforms to the following specifications.

Criteria Specifications
Top sheet weight 44 to 74 g/m²

Basis weight (overall paper 104 to 151 g/m²

weight)

Top sheet thickness 0.086 to 0.107 mm

Overall paper thickness 0.115 to 0.145 mm

Moisture content 4 to 6 % (composite)

Hagaki (Cardstock)

Burrs

Burrs

Before loading Hagaki (Cardstock), fan them and align the edges. Hagaki (Cardstock) should be fed from the MP tray
with the print-side down or the cassette and the optional paper feeder with the print-side up. If the Hagaki (Cardstock)
paper is curled, straighten it before loading. Printing onto curled Hagaki (Cardstock) may cause jams.
Use unfolded Oufuku hagaki (Return postcard) (available at post offices). Some Hagaki (Cardstock) may still have rough
edges developed by a paper cutter on the back side. Remove any such rough edges by placing the Hagaki (Cardstock)
on a flat surface and rubbing the edges gently a few times with a ruler. gently a few times with a ruler.

12-19
Appendix > Paper

Envelopes
Envelopes should be fed from the MP tray with the print-side down.

Due to the structure of envelopes, printing evenly over the entire surface may not be possible in some cases. Thin
envelopes in particular may be wrinkled by the machine in some cases as they pass through. Before purchasing
envelopes in volume, try testing a sample to ensure the print quality.
Storing envelopes for a long period may cause them to become wrinkled. Thus, keep the package sealed until you are
ready to use them.
Keep the following points in mind.
• Do not use envelopes with exposed adhesive. In addition, do not use the type of envelope in which the adhesive is
exposed after the top layer is peeled off. Serious damage may be caused if the paper covering the adhesive comes
off in the machine.
• Do not use envelopes with certain special features. For example, do not use envelopes with a grommet for winding a
string to close the flap or envelopes with an open or film-covered window.
• If paper jams occur, load fewer envelopes at once.

Thick paper
Before loading thick paper, fan it and align the edges. Some thick paper may still have rough edges developed by a
paper cutter on the back side. Remove any such rough edges just as with Hagaki (Cardstock) by placing the paper on a
flat surface and rubbing the edges gently a few times with a ruler. Printing onto paper with rough edges may cause jams.

NOTE
If the paper is not supplied correctly even after it is smoothed, load the paper with the leading edge raised a few
millimeters.

Colored paper
Colored paper must conform to the specifications.

Basic Paper Specifications that can be Used with This Machine (12-14)
In addition, the pigments in the paper must be able to withstand the heat of printing (up to 200°C or 392°F).

Preprinted paper
Preprinted paper must conform to the specifications.

Basic Paper Specifications that can be Used with This Machine (12-14)
The colored ink must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use
paper with a treated surface such as glossy paper used for calendars.

Recycled paper
Recycled paper must conform to the specifications; however, its whiteness may be considered separately.

Basic Paper Specifications that can be Used with This Machine (12-14)

NOTE
Before purchasing recycled paper in volume, try testing a sample to ensure satisfactory print quality.

12-20
Appendix > Specifications

Specifications
IMPORTANT
Specifications are subject to change without notice.

NOTE
For more information on using the FAX, refer to the following:
FAX Operation Guide

Machine
Item Description
Type Desktop

Printing Method Electrophotography by semiconductor laser, single drum system

Paper Weight Cassette 60 to 163 g/m2

Multi Purpose 45 to 256 g/m2

Tray

Paper Type Cassette Plain, Preprinted, Bond, Recycled, Vellum, Rough, Letterhead, Color,
Prepunched, Thick, High Quality, Custom 1 to 8
(Duplex: Same as Simplex, exclude Vellum)

Multi Purpose Plain, Transparency, Preprinted, Labels, Bond, Recycled, Vellum, Rough,
Tray Letterhead, Color, Prepunched, Envelope, Cardstock, Thick, High Quality,
Custom 1 to 8

Paper Size Cassette A3, A4, A5, B4, B5, Ledger, Letter, Legal, Statement, Oficio II, 216×340 mm,
Folio, 8K, 16K

Multi Purpose A3, A4, A5, A6, B4, B5, B6, 216×340 mm, Ledger, Letter, Legal, Statement,
Tray Executive, Oficio II, Folio, 8K, 16K, ISO B5, Envelope #10, Envelope #9,
Envelope #6 3/4, Envelope Monarch, Envelope DL, Envelope C5, Envelope C4,
Hagaki (Cardstock), Oufuku Hagaki (Return postcard), Youkei 4, Youkei 2,
Custom(98 x 148 to 297 x 432 mm)

Printable Area Print margin for top is 4.5 ± 1.5 mm, bottom is 3 ± 2.5 mm, both sides is 4 mm.

Warm-up Time Power on ECOSYS M4125idn: 20 seconds or less (Inch Model: 21 seconds or less)
(23°C/73.4°F, ECOSYS M4132idn: 20 seconds or less (Inch Model: 21 seconds or less)
60%)
Low Power ECOSYS M4125idn: 8 seconds or less
ECOSYS M4132idn: 8 seconds or less

Sleep ECOSYS M4125idn: 13.9 seconds or less

ECOSYS M4132idn: 16.4 seconds or less

Paper Capacity Cassette 500 sheets (80 g/m2)*1

Multi Purpose 100 sheets (A4/Letter or smaller, 80 g/m2)

Tray 25 sheets (Larger than A4/Letter, 80 g/m2)

Output Tray Inner Tray 250 sheets (80 g/m2)

Capacity
Job Separator 50 sheets (80 g/m2)

Image Write System Semiconductor laser and electrophotography

Memory Standard: 1024 MB (1.0 GB), Maximum: 3072 MB (3.0 GB)

12-21
Appendix > Specifications

Item Description
Interface Standard USB Interface Connector: 1 (Hi-Speed USB)
Network interface: 1 (1000Base-T/100Base-TX/10BASE-T [ IPv6IPv4IPSec],
802.3az supported)
USB Host: 2 (USB memory slot)
Wireless LAN: 1*2
Option eKUIO: 2
(For HD-6/HD-7/FAX System*3/IB-50/IB-51 mounting.)

Operating Temperature 10 to 32.5 °C/ 50 to 90.5 °F

Environment
Humidity 10 to 80%

Altitude 3,500 m/ 11.482 ft maximum

Brightness 1,500 lux maximum

Dimension (W × D × H) 23.23 x 23.23 x 27.09 "

(without Document Processor) 590 x 590 x 688 mm

Weight ECOSYS M4125idn: Approx. 108.0 lb/ Approx.49 kg

(without toner container) ECOSYS M4132idn: Approx. 114.6 lb/ Approx.52 kg

Space Required (W × D) 34.37 x 23.23 "

(Using multi purpose tray) 873 x 590 mm

Power Source 120 V Specification Model: 120 V 60 Hz, 9.8 A

220 V -240 V Specification Model: 220 to 240 V 50 Hz, 5.5 A

The power consumption of the The information is available at the website below.
product in networked standby (If all http://www.kyoceradocumentsolutions.eu/index/environment/
network ports are connected.)
green_products/low_power_consumption.html
Options Optional Equipment (12-2)

*1 Up to upper limit height line in the cassette.

*2 This is standard in Inch Model.
*3 Use slot 2 for FAX system.

12-22
Appendix > Specifications

Copy Functions
Item Description
Copy Speed ECOSYS Feed from Cassette Feed from MP Tray
M4125idn
A4/Letter 25 sheets/min 17 sheets/min

A4-R/Letter-R 18 sheets/min 14 sheets/min

A3/Ledger 12 sheets/min 11 sheets/min

B4/Legal 12 sheets/min 11 sheets/min

B5 25 sheets/min 17 sheets/min

B5-R 16 sheets/min 14 sheets/min

A5-R 12 sheets/min 12 sheets/min

A6-R - 12 sheets/min

ECOSYS Feed from Cassette Feed from MP Tray

M4132idn
A4/Letter 32 sheets/min 23 sheets/min

A4-R/Letter-R 23 sheets/min 19 sheets/min

A3/Ledger 17 sheets/min 15 sheets/min

B4/Legal 17 sheets/min 15 sheets/min

B5 32 sheets/min 23 sheets/min

B5-R 20 sheets/min 19 sheets/min

A5-R 15 sheets/min 15 sheets/min

A6-R - 15 sheets/min

First Copy Time ECOSYS M4125idn: 5.8 seconds or less

(A4, place on the platen, feed from ECOSYS M4132idn: 5.2 seconds or less
Cassette)

Zoom Level Manual mode: 25 to 400%, 1% increments

Auto mode: Preset Zoom

Continuous Copying 1 to 999 sheets

Resolution 600 × 600 dpi

Supported Original Types Sheet, Book, 3-dimensional objects (maximum original size: A3/Ledger)

Original Feed System Fixed

12-23
Appendix > Specifications

Printer Functions
Item Description
Printing Speed ECOSYS Feed from Cassette Feed from MP Tray
(Simplex) M4125idn
A4/Letter 25 sheets/min 17 sheets/min

A4-R/Letter-R 18 sheets/min 14 sheets/min

A3/Ledger 12 sheets/min 11 sheets/min

B4/Legal 12 sheets/min 11 sheets/min

B5 25 sheets/min 17 sheets/min

B5-R 16 sheets/min 14 sheets/min

A5-R 12 sheets/min 12 sheets/min

A6-R - 12 sheets/min

ECOSYS Feed from Cassette Feed from MP Tray

M4132idn
A4/Letter 32 sheets/min 23 sheets/min

A4-R/Letter-R 23 sheets/min 19 sheets/min

A3/Ledger 17 sheets/min 15 sheets/min

B4/Legal 17 sheets/min 15 sheets/min

B5 32 sheets/min 23 sheets/min

B5-R 20 sheets/min 19 sheets/min

A5-R 15 sheets/min 15 sheets/min

A6-R - 15 sheets/min

Printing Speed ECOSYS Feed from Cassette Feed from MP Tray

(Duplex) M4125idn
A4/Letter 22 sheets/min 17 sheets/min

A4-R/Letter-R 9 sheets/min 8 sheets/min

A3/Ledger 8 sheets/min 7 sheets/min

B4/Legal 8 sheets/min 7 sheets/min

B5 22 sheets/min 17 sheets/min

B5-R 10 sheets/min 9 sheets/min

A5-R 12 sheets/min 12 sheets/min

ECOSYS Feed from Cassette Feed from MP Tray

M4132idn
A4/Letter 29 sheets/min 22 sheets/min

A4-R/Letter-R 13 sheets/min 11 sheets/min

A3/Ledger 11 sheets/min 10 sheets/min

B4/Legal 11 sheets/min 10 sheets/min

B5 30 sheets/min 22 sheets/min

B5-R 13 sheets/min 11 sheets/min

A5-R 15 sheets/min 15 sheets/min

First Print Time (A4, feed from ECOSYS M4125idn: 5.8 seconds or less
Cassette) ECOSYS M4132idn: 5.8 seconds or less

12-24
Appendix > Specifications

Item Description
Resolution 600 x 600 dpi, Fine 1200

Operating System Windows Vista, Windows 7, Windows 8, Windows 8.1, Windows 10, Windows
Server 2008/R2, Windows Server 2012/R2, Windows Server 2016, Mac OS
X(10.5 or more)

Interface USB Interface Connector: 1 (Hi-Speed USB)

Network interface: 1 (10 BASE-T/100 BASE-TX/1000 BASE-T [IPv6, IPv4,
IPSec], 802.3a supported)
Wireless LAN (Option): 1 (For IB-36 mounting)*1

Page Description Language PRESCRIBE

Emulations PCL6 (PCL5c/ PCL-XL), KPDL3, AES, PDF, XPS, OpenXPS

*1 This is standard in Inch Model.

Scanner Functions
Item Description
Resolution 600 x 600 dpi, 400 x400 dpi, 200 x 400 dpi, 300 x 300 dpi, 200 x 200 dpi, 200 x
100 dpi

File Format TIFF, JPEG, XPS, OpenXPS, PDF (MMR/JPEG compression)

Scanning ECOSYS Simplex:

Speed*1 M4125idn B/W 50 Images/min, Color 50 Images/min
(A4 landscape, Duplex:
300 dpi, Image
B/W 16 Images/min, Color 16 Images/min
quality: Text/
Photo original) ECOSYS Simplex:
M4132idn B/W 50 Images/min, Color 50 Images/min
Duplex:
B/W 16 Images/min, Color 16 Images/min

Interface Ethernet (10 BASE-T/100 BASE-TX/1000 BASE-T)

Wireless LAN (Option): 1 (For IB-36 mounting)*2

Transmission System SMB, SMTP, SMTP over SSL, FTP, FTP over SSL, TWAIN*3, WIA*3, WSD

*1 When using the document processor (except TWAIN and WIA scanning)
*2 This is standard in Inch Model.
*3 Available Operating System: Windows Vista, Windows Server 2008, Windows Server 2008 R2, Windows 7, Windows 8,
Windows 8.1, Windows 10, Windows Server 2012, Windows Server 2012 R2, Windows Server 2016

Document Processor
Item Description
Original Feed Method Automatic feed

Supported Original Types Sheet originals

Paper Size Maximum: A3/ Ledger (Custom: 297 x 432 mm, Long-sized: 297 x 1900 mm)

Minimum: A5-R/ Statement-R (Custom: 140 x 182 mm)

12-25
Appendix > Specifications

Item Description
Paper Weight 1-sided: 45 to 160 g/m2
2-sided: 50 to 120 g/m2

Loading Capacity 50 sheets or less (50 to 80 g/m2)*1

*1 Up to upper limit height line in the document processor.

Paper Feeder (500-sheet)

Item Description
Paper Supply Method Friction roller feeder
(No. Sheets: 500, 80 g/m2, 1 cassette)

Paper Size A3, A4, A5, B4, B5, Ledger, Letter, Legal, Statement, Oficio II, 216×340 mm,
Folio, 8K, 16K

Supported Paper Paper weight: 60 to 163 g/m2

Media types: Plain, Recycled, Material

Dimensions (W) × (D) × (H) 23.23 x 23.19 x 13.86 "

590 × 589 × 352 mm

Weight Approx. 45.9 lb/ Approx. 20.8 kg

Paper Feeder (500-sheet x 2)

Item Description
Paper Supply Method Friction roller feeder
(No. Sheets: 500, 80 g/m2, 2 cassettes)

Paper Size A3, A4, A5, B4, B5, Ledger, Letter, Legal, Statement, Oficio II, 216×340 mm,
Folio, 8K, 16K

Supported Paper Paper weight: 60 to 163 g/m2

Media types: Plain, Recycled, Material

Dimensions (W) × (D) × (H) 23.23 x 23.19 x 13.86 "

590 × 589 × 352 mm

Weight Approx. 46lb/ Approx. 21 kg

Document Finisher
Item Description
Number of Trays 1 tray

Paper Size Tray (Non- A3, B4, Folio, 216 x 340 mm, Ledger, Legal, Oficio II, 8K: 250 sheets
(80 g/m2) stapling) A4, B5, A5, Letter, Executive, Statement, 16K: 500 sheets

Supported Paper Weight 45 to 256 g/m2 (Stapling: 90 g/m2 or less)

Stapling Number of A3, B4, Ledger, Legal, Oficio II, 216 × 340 mm, 8K: 25 sheets
Sheets A4, B5, Letter, 16K: 50 sheets
(Paper weight 90 g/m2 or less)

Media types Plain, Recycled, Preprinted, Bond, Color, Prepunched, Letterhead, High Quality,
Rough, Custom 1 to 8

12-26
Appendix > Specifications

Item Description
Dimensions (W) × (D) × (H) 16.38 x 20.51 x 10.85 "
416 x 521 x 275.5 mm

Weight Approx. 26.4lb/ Approx. 12 kg or less

Space Required (W × D) 24.09 x 20.51 "

(When pulling the tray) 612 x 521 mm

12-27
Appendix > Glossary

Glossary
Accessibility
The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or
visually impaired. Touch panel is adjustable in two angles.

Apple Talk
AppleTalk offers file sharing and printer sharing and it also enables you to utilize application software that is on another
computer on the same AppleTalk network.

Auto Form Feed Timeout

During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form
feed timeout. When the preset timeout passes, the machine automatically prints output. However, no output is
performed if the last page has no data to be printed.

Auto-IP
Auto-IP is a module that enables dynamic IPv4 addresses to be assigned to a device on startup. However, DHCP
requires a DHCP server. Auto-IP is a server-less method of choosing an IP address. IP addresses between 169.254.0.0
to 169.254.255.255 are reserved for Auto-IP and assigned automatically.

Auto Paper Selection

A function to automatically select paper in the same size as originals when printing.

Auto Sleep
A mode designed for electrical power saving, activated when the machine is left unused or there is no data transfer for a
specific period. In Sleep mode, power consumption is kept to a minimum.

Bonjour
Bonjour, also known as zero-configuration networking, is a service that automatically detects computers, devices and
services on an IP network. Bonjour, because an industry-standard IP protocol is used, allows devices to automatically
recognize each other without an IP address being specified or DNS server being set. Bonjour also sends and receives
network packets by UDP port 5353. If a firewall is enabled, the user must check that UDP port 5353 is left open so that
Bonjour will run correctly. Some firewalls are set up so as to reject only certain Bonjour packets. If Bonjour does not run
stably, check the firewall settings and ensure that Bonjour is registered on the exceptions list and that Bonjour packets
are accepted. If you install Bonjour on Windows XP Service Pack 2 or later, the Windows firewall will be set up correctly
for Bonjour.

Custom Box
The Custom Box function stores print data for each individual user on the printer and allows the user to print single or
multiple copies of the stored data later using the printer's operation panel.

Default Gateway
This indicates the device, such as a computer or router, that serves as the entrance/exit (gateway) for accessing
computers outside the network that you are on. When no specific gateway is designated for a destination IP address,
data is sent to the host designated as the Default Gateway.

12-28
Appendix > Glossary

DHCP (Dynamic Host Configuration Protocol)

Dynamic Host Configuration Protocol (DHCP) that automatically resolves IP addresses, subnet masks, and gateway
addresses on a TCP/IP network. DHCP minimizes the load of network management employing a large number of client
computers because it relieves individual clients including printers from the IP address being assigned.

DHCP (IPv6)
DHCP (IPv6) is the next-generation of the Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends
the BOOTP startup protocol that defines the protocols used for transferring configuration information to hosts on the
network. DHCP (IPv6) permits the DHCP server to use its expanded functionality to send configuration parameters to an
IPv6 node. Because the network addresses that can be used are allocated automatically, the IPv6 node management
workload is reduced in systems where the administrator has to exercise close control over IP address allocation.

dpi (dots per inch)

A unit for resolution, representing the number of dots printed per inch (25.4 mm).

EcoPrint Mode
A printing mode that helps save toner. Copies made in this mode are thus lighter than normal.

Emulation
The function to interpret and execute other printers' page description languages. The machine emulates operation of
PCL6, KPDL3 (PostScript 3 compatible).

Enhanced WSD
Proprietary web services.

FTP (File Transfer Protocol)

A protocol to transfer files on the TCP/IP network, whether the Internet or an intranet. Along with HTTP and SMTP/POP,
FTP is now frequently used on the Internet.

Grayscale
A computer color expression. Displayed images of this sort are typically composed of shades of gray, varying from black
at the weakest intensity to white at the strongest, without any other colors. Gray levels are displayed in numerical levels:
that is, white and black only for 1 bit; 256 gray levels (including white and black) for 8 bits; and 65,536 gray levels for 16
bits.

Help
A ? (Help) key is provided on this machine's operation panel. If you are unsure of how to operate the machine, would like
more information on its functions or are having problems getting the machine to work properly, press the ? (Help) key to
view a detailed explanation on the touch panel.

IP Address
An Internet protocol address is a unique number that represents a specific computer or related device on the network.
The format of an IP address is four sets of numbers separated by dots, e.g. 192.168.110.171. Each number should be
between 0 and 255.

12-29
Appendix > Glossary

IPP
IPP (Internet Printing Protocol) is a standard that uses TCP/IP networks such as the Internet to enable print jobs to be
sent between remote computers and printers. IPP is an extension of the HTTP protocol used to view websites and
enables printing to be carried out via routers on printers in remote locations. It also supports the HTTP authentication
mechanisms along with SSL server and client authentication as well as encryption.

Job Box
The Job Box function stores print data on the printer and allows users to print single or multiple copies of the stored data
later using the printer's operation panel.

KPDL (Kyocera Page Description Language)

Kyocera's PostScript page description language compatible with Adobe PostScript Level 3.

Multi Purpose (MP) Tray

The paper supply tray on the front side of the machine. Use this tray instead of the cassettes when printing onto
envelopes, Hagaki (Cardstock), transparencies, or labels.

NetBEUI (NetBIOS Extended User Interface)

An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller
networks than other protocols such as TCP/IP, etc. It is not suitable for larger networks due to lack of routing capabilities
to choose the most appropriate routes. NetBEUI has been adopted by IBM for its OS/2 and Microsoft for its Windows as
a standard protocol for file sharing and printing services.

Outline font
With outline fonts, character outlines are represented with numerical expressions and fonts can be enlarged or reduced
in different ways by changing the numeric values of those expressions. Printing remains clear even if you enlarge fonts,
since the characters are defined with outlines represented with numerical expressions. You can specify the font size in
steps of 0.25 points up to 999.75 points.

PDF/A
This is "ISO 19005-1. Document management - Electronic document file format for long-term preservation - Part 1: Use
of PDF (PDF/A)", and is a file format based on PDF 1.4. It has been standardized as ISO 19005-1, and is a
specialization of PDF, which has been mainly used for printing, for long-term storage. A new part, ISO 19005-2 (PDF/A-
2), is currently being prepared.

POP3 (Post Office Protocol 3)

A standard protocol to receive E-mail from the server in which the mail is stored on the Internet or an intranet.

PostScript
A page description language developed by Adobe Systems. It enables flexible font functions and highly-functional
graphics, allowing higher quality printing. The first version called Level 1 was launched in 1985, followed by Level 2 that
enabled color printing and two-byte languages (e.g. Japanese) in 1990. In 1996, Level 3 was released as an update for
the Internet access and PDF format as well as gradual improvements in implementation technologies.

PPM (prints per minute)

This indicates the number of A4 size printouts made in one minute.

12-30
Appendix > Glossary

Printer Driver
The software to enable you to print data created on any application software. The printer driver for the machine is
contained in the DVD enclosed in the package. Install the printer driver on the computer connected to the machine.

RA(Stateless)
The IPv6 router communicates (transmits) information such as the global address prefix using ICMPv6. This information
is the Router Advertisement (RA).
ICMPv6 stands for Internet Control Message Protocol, and is a IPv6 standard defined in the RFC 2463 "Internet Control
Message Protocol (ICMPv6) for the Internet Protocol Version 6 (IPv6) Specification".

RAM Disk
Using part of the printer's memory as a virtual disk, you can set any amount of memory from overall printer memory as a
RAM disk in order to use features such as electronic sorting (shortening print time).

Send as E-mail
A function to send the image data stored in the machine as an E-mail attachment. E-mail addresses can be selected
from the list or entered at each time.

SMTP (Simple Mail Transfer Protocol)

A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail between mail servers as
well as for sending mail from clients to their servers.

Status Page
The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source
settings.

Subnet Mask
The subnet mask is a way of augmenting the network address section of an IP address.
A subnet mask represents all network address sections as 1 and all host address sections as 0. The number of bits in
the prefix indicates the length of the network address. The term "prefix" refers to something added to the beginning and,
in this context, indicates the first section of the IP address. When an IP address is written, the length of the network
address is indicated by the prefix length after a forward slash (/). For example, "24" in the address "133.210.2.0/24". In
this way, "133.210.2.0/24" denotes the IP address "133.210.2.0" with a 24-bit prefix (network section). This new network
address section (originally part of the host address) made possible by the subnet mask is referred to as the subnet
address. When you enter the subnet mask, be sure to set the "DHCP" setting to "Off".

TCP/IP (Transmission Control Protocol/Internet Protocol)

TCP/IP is a suite of protocols designed to define the way computers and other devices communicate with each other
over a network.

TCP/IP (IPv6)
TCP/IP (IPv6) is based on the current Internet protocol, TCP/IP (IPv4). IPv6 is the next-generation Internet protocol and
expands the available address space, which resolves the problem of the lack of addresses under IPv4, while also
introducing other improvements such as additional security functionality and the capacity to prioritize data transmission.

12-31
Appendix > Glossary

TWAIN (Technology Without An Interesting Name)

A technical specification for connecting scanners, digital cameras, and other image equipment to computers. The
TWAIN compatible devices enable you to process image data on any relevant application software. TWAIN is adopted
on a large amount of graphic software (e.g. Adobe Photoshop) and OCR software.

USB (Universal Serial Bus) 2.0

A USB interface standard for Hi-Speed USB 2.0. The maximum transfer rate is 480 Mbps. This machine is equipped with
USB 2.0 for high-speed data transfer.

WIA (Windows Imaging Acquisition)

A function to import images supported after Windows Me/XP from digital cameras and other peripheral devices. This
function replaces what TWAIN used to do. The feature is provided as a part of Windows functions and improves ease of
operation, so that you import images directly to My Computer without using any application.

12-32
> Index

Clearing Paper Jams

Index Bride Unit 11-34
Jam Location Indicators 11-27
A Multi Purpose Tray 11-28
Accessibility 12-28 Original Feeder (Reverse Automatic) 11-35
Address Book 3-34 Right Cover 1 11-29
Assign 3-34 Right Cover 2, 3 11-31
Deleting 3-39 Collate/Offset 6-10
Editing and Deleting 3-38 Color
Individual 3-34 Background Density Adjustment 6-22, 8-59
Private 3-37 Color Selection 6-19
Adjustment/Maintenance 8-59 Combine 6-26
Auto Color Correction 8-59 Command Center RX 2-42
Drum Refresh 8-60, 11-26 Common Settings 8-11
Sharpness Adjustment 8-59 Default Screen 8-11
Tone Curve Adjustment 8-60 Display Status/Log 8-21
Adjustment/Maintenance Menu 11-25 Error Handling 8-19
AirPrint 5-45 Finish Documents by Job 8-20
AppleTalk 12-28 Function Defaults 8-16
Application 2-54, 8-26 Function Key Assignment 8-21
Auto Drum Refresh 8-60 Low Toner Alert Level 8-20
Auto Form Feed Timeout 12-28 Measurement 8-19
Auto Image Rotation 6-33 Number of Copies Limit 8-18
Auto Paper Selection 12-28 Offset One Page Documents 8-20
Auto Sleep 2-23, 12-28 Original Settings 8-12, 8-13
Auto-IP 12-28 Show Power Off Message 8-21
Settings 8-35, 8-37 Sound 8-11
Automatic 2-Sided Print Function 1-18 Connecting
LAN Cable 2-9
Power Cable 2-9
B USB Cable 2-9
Background Density Adjustment 6-22, 8-59 Connection Method 2-12
Bonjour 12-28 Consumable Replacement and Replenishment
Settings 8-39 Loading Paper 10-9
Staple Cartridge Replacement (Document Finisher) 10-
C 10
Cables 2-8 Toner Container Replacement 10-4
Cancel Printing 4-9 Waste Toner Box Replacement 10-7
Canceling a Print Job 5-13 Contrast 6-21
Canceling Scanning 5-26 Conventions Used in This Guide l
Cassette Copy 5-14
Paper Size and Media Type 8-9 Copy Speed 12-23
Cassette 1 2-3 Counting the Number of Used Sheets
Cassette/MP Tray Settings 8-9 Counter 3-16
Cassettes Custom Box 12-28
Loading Paper 3-18 Creating a Box 3-51
Checking and Editing Destinations 5-30 Delete Box 3-55
Checking the Counter 3-16 Custom BoxDeleting Documents 5-37
By Paper Size 9-38 Custom BoxPrinting Documents 5-43
Each Job Accounting 9-40 Custom BoxSend 5-37
Print Accounting Report 9-41 Custom BoxStoring Documents 5-34
Total Job Accounting 9-40
Checking the Remaining Amount of Toner 7-12 D
Cleaning Data Sanitization 8-53
Glass Platen 10-2 Date/Timer/Energy Saver 8-56
Slit Glass 10-2 Panel Reset Timer 8-56
Clearing a Staple Jam Default
Clearing a Staple Jam of the Inner Finisher 11-37 XPS Fit to Page 8-17
Default Gateway 12-28
Settings 8-37

Index-1
> Index

Default Screen 8-11 dpi 12-29

Defaults DSM Scan
BackgrndDens.(Send/Store) 8-16 Protocol Settings 8-41
Continuous Scan (Send/Store) 8-17 Duplex 6-29
Document Name Entry 8-17
FAX TX Resolution 8-16 E
File Format 8-16 EcoPrint 6-18, 12-29
File Separation File Separation Edit Destination
Default 8-16 Address book 3-34
Margin 8-17 Address Book Defaults 8-27
Original Orientation (Copy) 8-16 Edit Restriction 8-27
Prevent Bleed-thru (Copy) 8-16 Group 3-37
Scan (Except FAX) 8-17 Individual 3-34
Scan Resolution 8-16 One Touch Key 3-39
Skip Blank Page (Send/Store) 8-16 E-mail Settings 2-45
Sort/Offset 8-16 Emulation 8-29, 12-29
Density 6-16 Encrypted PDF Password 6-50
Density Adjustment 8-59 Energy Saver Recovery Level 2-22
Destination Energy Saving Control Function 1-17
Add 3-34 Energy Star Program 1-21
Address Book Type 8-27 Enhanced WSD 12-29
Checking/Editing 5-30 Protocol Settings 8-45
Destination Check before Send 5-30 Enhanced WSD over SSL
One Touch Key 3-39 Protocol Settings 8-45
Quick No. Specification 5-29 Enter Key 3-12
Recall 5-31 EntryFile Name 6-35
Search 5-28 EntrySubject 6-45
Select from Address Book 5-27, 5-29 Envelope Guide 3-23
Selecting Using One Touch Keys 5-29 Envelopes 12-20
Sort 8-27 Environment 1-3
DestinationAddress Book 5-27, 5-29 Error Handling 8-19
DestinationChecking and Editing 5-30 Finished Pages Exceeded 8-19
DestinationConfirmation Screen of Destinations 5-30 Paper Mismatch Error 8-19
DestinationMulti Sending 5-23 Staples Empty 8-19
Device 7-10 eSCL
DHCP 12-29 Protocol Settings 8-45
Settings 8-35, 8-37 eSCL over SSL
DHCP (IPv6) 12-29 Protocol Settings 8-46
DHCP(IPv6)
Settings 8-36
Display for Device Information 3-10 F
Display Setting Screen 3-11 Favorites
Display Status/Log 8-21 Add 3-45
Displaying Job History Screen 7-7 Delete 3-47
Disposal 12-28 Edit 3-47
Document Box Program Mode Execution 3-47
External Memory Box 3-50 Wizard Mode Execution 3-46
Document Box Settings 8-29 FAX Settings 8-26
Document Box/Removable Memory File Format 6-40
Custom Box 8-25 File Management Utility 5-22, 5-23
PollingBox 8-25 File Name Entry 6-35
Document BoxCustom Box 3-50 File Separation 6-43
Document BoxJob Box 3-50 FilePDF 6-41
Document Name Entry Finish Documents by Job 8-20
Default 8-17 First Copy Time 12-23
Document Processor First Print Time 12-24
Loading Originals 5-5 FMU Connection 5-22
Originals Supported by the Document Processor 5-5 FTP 12-29
Document processor FTP Client (Sent)
Loading Originals 5-5 Protocol Settings 8-40

Index-2
> Index

FTP Encrypted TX 6-46 J

Default 8-17 Job Accounting 9-27
FTP Server (Receive) Accounting Report 9-41
Protocol Settings 8-40 Add 9-29
Function Key Assignment 3-4, 8-21 Checking the Counter 9-39
Functions key 3-11 Defaults 9-37
Delete 9-32
G Edit 9-31
Google Cloud Print 5-45 FAX 9-36
GPL/LGPL 1-12 Job Accounting Access 9-28
Grayscale 12-29 Logout 9-43
Group Authorization 9-16 Print 9-33
Group List 9-17 Restrictions 9-30
Group Authorization Setting TWAIN 9-34
Group Authorization 9-16 WIA 9-35
Guest Authorization Settings 9-18 Job Accounting Settings
Guest Authorization 9-18 Copy/Print Count 9-43
Guest Properties 9-19 Job Box 12-30
Guides Provided with the Machine -xlvii Private Print 5-40
Proof and Hold 5-43
Quick Copy Job Retention 8-25
H
Specifying a Job Box from a Computer and Saving a
Hagaki (Cardstock) 12-19
Job 4-11
Help 12-29
Job BoxQuick Copy Box 5-42
Hold Name 8-32
Job Finish Notice 6-34
Home 8-22
Job Finish Notice Setting 8-6
Home Screen 3-6
JobAvailable Status 7-2
HomeCustomize Taskbar 3-8
JobCanceling 7-9
HTTP
JobChecking History 7-10
Protocol Settings 8-42
JobChecking Status 7-2
HTTPS
JobDetailed Information 7-6
Protocol Settings 8-42
JobDetailed Information of Histories 7-8
JobDisplaying Status Screens 7-2
I JobPause and Resumption 7-9
ID Card Copy 6-3 JobSending the Log History 7-8, 8-7
Install JPEG/TIFF Printing 6-52
Software 2-27
InstallMacintosh 2-34
K
InstallWindows 2-28
KPDL 12-30
Interface Block Setting 8-50
Kuten Code Table 12-28
Internet 8-26
IP Address 12-29
Settings 8-35, 8-37 L
IPP 12-30 Labels 12-18
Protocol Settings 8-42 LAN Cable 2-8
IPP over SSL Connecting 2-9
Protocol Settings 8-43 Laser Scanner Cleaning 11-26
IPSec 8-39 LDAP
Protocol Settings 8-41
Loading Originals 5-14
Document processor 2-3
5-5
Loading Paper 10-9
Local Authorization 9-16
Login 3-14
Logout 3-15
Long Original 6-50
Low Power Mode 2-22
Low Toner Alert Level 8-20
LPD
Protocol Settings 8-40

Index-3
> Index

M Original width guides 2-4

Mail Subject/Body Original/Paper Settings 8-12
Default 8-17 Outline font 12-30
Maintenance Servicing 12-28 Output Stopper 3-22
Management 9-4
Manual Settings (IPv6) 8-36, 8-38 P
Margin Panel Reset Timer 8-56
Default 8-17 Paper
Measurement 8-19 5-9
Mixed Size Originals 6-7 Appropriate Paper 12-15
Combinations 6-7 Cassette 8-9
Mixed Size Stapling 6-13 Handling Precautions 3-4, 3-17
Mopria 5-45 Loading an Original on the Multi Purpose Tray 5-14
Multi Purpose Tray 2-4, 12-30 Loading Paper into a Cassette 3-18
Paper Size and Media Type 8-10 Multi Purpose Tray 8-10
Multi Purpose tray Selecting Paper Feeder Units 3-18
Loading Envelopes or Cardstock 5-9 Special Paper 12-18
Loading Paper 5-7 Specifications 12-14
Multi Sending 5-23 Paper Length Guide 3-19
Paper Output 6-15
N Paper Selection 6-7
NetBEUI 12-30 Paper Settings 8-13
Protocol Settings 8-40 Paper Width Guide 3-19
NetWare PaperChecking the Remaining Amount of PaperPaper 7-12
Settings 8-48 PaperSize and Media Type 12-14
Network Part Names 2-12
Preparation 2-13 PDF/A 12-30
Network Interface 2-8 PIN Code Authorization 9-25
Network Interface Connector 2-5 Ping 8-46
Network Settings Place the originals 5-3
NFC Settings 2-20 Platen 5-3
Network settings POP3 12-30
Wired Network Settings 2-13, 2-19 POP3 (Mail Receive)
Wireless Network Settings 2-15 Protocol Settings 8-40
NFC PostScript 12-30
Printing 5-46 Power Cable
Setup 2-20, 8-55 Connecting 2-9
Power Management 1-20
Power OFF 2-10
O
Power On 2-10
Offset One Page Documents 8-20
Power switch 2-3
OHP Transparencies 12-18
PPM 12-30
One Touch Key
Preparation for Sending a Document to a Shared Folder in
Assign 3-39
a PC 3-24
Delete 3-41
Preprinted paper 12-20
Modify 3-40
Prevent Bleed-thru 6-23
Operation panel 2-3
Default 8-16
Option
Printer
Overview of Optional Equipment 12-2
Emulation 8-29
Option Interface Slot 2-5
Print Setting 5-45
Option Network
Printer Driver 12-31
Basic Settings 8-48
Changing Defaults 3-50
Wireless Network 8-49
Help 4-4
Optional Function 8-54, 8-55
Print Settings 4-2
Original
Printer Settings 8-29
Custom 8-12
Printing
Original Image 6-17
Printing on Non-standard Size Paper 4-7
Original Orientation 6-9
Printing on Standard Size Paper 4-6
Original Preview 3-12
Printing from PC 5-45
Original Size 6-4
Printing from Removable USB Memory 5-47
Original Stopper 5-6

Index-4
> Index

Printing Speed 12-24 SMTP (Mail Send)

Product Library xlvii Protocol Settings 8-40
Proxy 8-47 SNMP
Protocol Settings 8-41
Q SNMPv3
Quick No. Search key 3-13 Protocol Settings 8-41
Quick Setup Wizard 2-25 Sort/Offset
Default 8-16
Sound 8-11
R Specifications
RA (Stateless) 12-31 Copy Functions 12-23
Setting 8-36, 8-38 Document Finisher 12-26
RAM Disk 12-31 Document Processor 12-25
Raw Port Paper Feeder (500-sheet x 2) 12-26
Protocol Settings 8-43 Paper Feeder (500-sheet) 12-26
Recycled paper 12-20 Printer Functions 12-24
Regular Maintenance 10-2 Scanner Functions 12-25
Resolution 12-23, 12-25 SSD Initialization 8-53
Resource Saving - Paper 1-19 SSL
Responding to Messages 11-9 Security Settings 8-46
Staple 6-12
S Staple Cartridge Replacement
Safety Conventions in This Guide 1-2 Document Finisher 10-10
Saving Documents to USB Memory 5-47 Status Monitor
Scan Resolution Notification Settings 4-17
Default 8-16 Quit 4-14
Send Startup 4-17
Using a FAX Server to Send 5-24 Status Page 12-31
Send Result Report 8-6 Storing Size 6-49
Send to Folder (FTP) 5-14 Subnet Mask 12-31
Send to Folder (SMB) 5-14 Settings 8-35, 8-37
Send to FTP 5-18 Supplies
Sending 5-14 Checking the Remaining Amount 7-12
Sending Mail 5-14 Symbols 1-2
Sending Size 6-39 Cassette/MP Tray Settings 8-9
Sending to a Shared Folder in a PC 5-16 System Menu
Sending to an Folder on an FTP Server 5-18 Adjustment/Maintenance 8-59
Service Parts 12-28 Application 8-26
Setting Date and Time 2-12 Common Settings 8-11
Sharpness 6-20 Copy 8-23
Shortcut Date/Timer/Energy Saver 8-56
Editing Shortcuts 3-48 Document Box 8-29
Shortcuts 3-48, 5-14 Edit Destination 8-27
Delete 3-49 FAX 8-26
Editing and Deleting Shortcuts 3-48 Home 8-22
Show Power Off Message 8-21 Internet 8-26
Simple Login 3-15 Operation Method 8-2
Simple Login Settings Printer 8-29
Simple Login 9-22 Quick Setup Wizard 2-25
Skip Blank Page 6-37 Report 8-5
Sleep 2-23 Send 8-29
Sleep Level System/Network 8-32
Energy Saver 2-24 User Information 9-11
Quick Recovery 2-24 System Menu/Counter 8-8
Slit Glass 2-3
SMB Client (Send)
Protocol Settings 8-40
SMB Send 5-16
SMTP 12-31

Index-5
> Index

System/Network 8-32 User Login Administration

Bluetooth Settings 8-51 Adding a User 9-6
Data Security 8-53 Enabling 9-4
Interface Block Settings 8-50 FAX 9-15
Network 8-32 Group Authorization 9-16
NFC 8-55 Guest Authorization Settings 9-18
Option Network 8-47 IC Card Settings 9-24
Optional Function 8-54 Local Authorization 9-16
Primary Network (Client) 8-50 Login 3-14
Restart Entire Device 8-51 Logout 3-15
Security Level 8-51 Modifying User Information 9-10
Obtain NW User Properties 9-20
T Overview of User Login Administration 9-3, 9-4
TCP/IP 12-31 PIN Code Authorization 9-25
TCP/IP (IPv4) Printing 9-12
Settings 2-13, 8-35, 8-37 Simple Login Settings 9-22
TCP/IP (IPv6) 12-29 TWAIN 9-13
Thick paper 12-20 User Account Lockout Setting 9-5
Thin Print over SSL WIA 9-14
Protocol Settings 8-44 User/Job Accounting
ThinPrint Unknown ID Job 9-44
Protocol Settings 8-44 Using the Help Screen 3-13
Toner Container 2-4
Touch Panel 3-6 W
Transmission Settings 8-29 Waste Toner Box 2-4
Recall 8-24 WIA 12-32
Tray 1 to 5 2-6 Scanning 5-19
Troubleshooting 11-2 WIA Setting
Machine Operation Trouble 11-3 WIA Driver 2-37
Printed image Trouble 11-6 WIASetting WIA Driver 2-39
TWAIN 12-32 Wi-Fi Direct
Scanning 5-19 Printing 5-45
Setup 2-19, 8-32
U Wireless Network Settings
USB 12-32 Settings 2-15
USB Cable WSD Print
Connecting 2-9 Protocol Settings 8-41
USB Interface 2-8 WSD Scan 5-21
USB Interface Connector 2-5 Protocol Setting 8-41
USB Memory
Checking Information 5-48 X
Printing 5-47 XPS Fit to Page 6-53
Remove 5-48 Default 8-17
Save 5-47
USB Memory Slot 2-3 Z
Useful Sending Method 5-21 Zoom 6-24
User Information 9-11

Index-6
KYOCERA Document Solutions America, Inc. KYOCERA Document Solutions Asia Limited
Headquarters 13/F.,Mita Centre, 552-566, Castle Peak Road Tsuen Wan,
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Phone: +562-2350-7000 KYOCERA Document Solutions
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Level 3, 6-10 Talavera Road North Ryde N.S.W, 2113, Fax: +886-2-2507-8432
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Phone: +61-2-9888-9999 KYOCERA Document Solutions Korea Co., Ltd.
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KYOCERA Document Solutions Phone: +822-6933-4050
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Ground Floor, 19 Byron Avenue, Takapuna, Auckland,
New Zealand KYOCERA Document Solutions
Phone: +64-9-415-4517 India Private Limited
Fax: +64-9-415-4597 Second Floor, Centrum Plaza, Golf Course Road,
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KYOCERA Document Solutions Europe B.V. KYOCERA Document Solutions
Bloemlaan 4, 2132 NP Hoofddorp, Deutschland GmbH
The Netherlands Otto-Hahn-Strasse 12, 40670 Meerbusch,
Phone: +31-20-654-0000 Germany
Fax: +31-20-653-1256 Phone: +49-2159-9180
Fax: +49-2159-918100
KYOCERA Document Solutions Nederland B.V.
Beechavenue 25, 1119 RA Schiphol-Rijk, KYOCERA Document Solutions Austria GmbH
The Netherlands Wienerbergstraße 11, Turm A, 18. OG, 1100 Wien,
Phone: +31-20-5877200 Austria
Fax: +31-20-5877260 Phone: +43-1-863380
Fax: +43-1-86338-400
KYOCERA Document Solutions (U.K.) Limited
Eldon Court, 75-77 London Road, KYOCERA Document Solutions Nordic AB
Reading, Berkshire RG1 5BS, Esbogatan 16B 164 75 Kista, Sweden
United Kingdom Phone: +46-8-546-550-00
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KYOCERA Document Solutions Norge Nuf
KYOCERA Document Solutions Italia S.p.A.
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Via Monfalcone 15, 20132, Milano, Italy, Phone: +47-22-62-73-00
Phone: +39-02-921791 Fax: +47-22-62-72-00
Fax: +39-02-92179-600
KYOCERA Document Solutions Danmark A/S
KYOCERA Document Solutions Belgium N.V.
Ejby Industrivej 60, DK-2600 Glostrup,
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Belgium Phone: +45-70223880
Phone: +32-2-7209270 Fax: +45-45765850
Fax: +32-2-7208748
KYOCERA Document Solutions Portugal Lda.
KYOCERA Document Solutions France S.A.S.
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28290 Las Matas (Madrid), Spain 90 Bekker Road (Cnr. Allandale), Midrand, South Africa
Phone: +34-91-6318392 Phone: +27-11-540-2600
Fax: +34-91-6318219 Fax: +27-11-466-3050

KYOCERA Document Solutions Finland Oy KYOCERA Document Solutions Russia LLC.

Atomitie 5C, 00370 Helsinki, Building 2, 51/4, Schepkina St., 129110, Moscow,
Finland Russia
Phone: +358-9-47805200 Phone: +7(495)741-0004
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KYOCERA Document Solutions KYOCERA Document Solutions Middle East

Europe B.V., Amsterdam (NL) Zürich Branch Dubai Internet City, Bldg. 17,
Office 157 P.O. Box 500817, Dubai,
Hohlstrasse 614, 8048 Zürich, United Arab Emirates
Switzerland Phone: +971-04-433-0412
Phone: +41-44-9084949
Fax: +41-44-9084950
KYOCERA Document Solutions Inc.
KYOCERA Bilgitas Document Solutions 2-28, 1-chome, Tamatsukuri, Chuo-ku
Turkey A.S. Osaka 540-8585, Japan
Gülbahar Mahallesi Otello Kamil Sk. No:6 Mecidiyeköy Phone: +81-6-6764-3555
34394 ili stanbul, Turkey http://www.kyoceradocumentsolutions.com
Phone: +90-212-356-7000
Fax: +90-212-356-6725

© 2017 KYOCERA Document Solutions Inc.

is a trademark of KYOCERA Corporation
 2017.10
2P1KDEN002