191 Shortcuts for Microsoft Word 2013 (Windows)

Manage Word Documents and View Enter (in extended After pressing FBfor Extended Mode, adds one
mode) paragraph to selection
Ctrl+N Create new document
Arrow keys , Page Extend selection in Extended Mode:
Ctrl+O Open document up/Page down
Ctrl+W Close document Shift+FB Reduce the size of a selection in Extended Mode
Ctrl+S Save document Ctrl+Shift+f8,and Select a vertical block of text in Extended Mode
F12 Save document as arrow keys
Ctrl+P Print document/ print preview Esc Turn extend mode off
Ctrl+FG Switch between multiple Word documents F2, then move to Move selected text to different position
position and press
Alt, then F, R Open Recent (file, recent) Enter
Alt+Ctrl+P Switch to Print Layout view Shift+F2, then Copy selected text to different position
Alt+Ctrl+O Switch to Outline view move to position
and press Enter
Alt+Ctrl+N Switch to Draft view (used to be normal view)
Delete/Backspace Delete one character to the right/ to the left (or
Ctrl +scroll mouse Zoom in and zoom out delete selection)
Altthenw, q Open Zoom Menu (no native shortcut exists for zoom Ctrl+Delete/Backsp Delete one word to the right / to the left
in/ zoom out) ace
Alt+Ctrl+S Split the document window Delete Delete one character to the right or delete selection
Ctrl+Shift+«/sc>/<s Decrease/ Increase font size one value
Navigate in Word Documents c>Ctrl+Shift+>
Arrow Left/Arrow Jump one character to the left/ to the right
Right Undo, Copy and Paste
Ctrl+Arrow Left/Ctr Jump one word to the left/ to the right Ctrl+z Undo the last action
!+Arrow Right
Ctrl+Y Redo the last action
End/Home Jump to the end of a line/ beginning of a line
Ctrl+X / Ctrl+CI Ctrl Cut I copy/ paste selected text or object
Arrow Down/Arro Jump one line down/ one line down +V
wUp
Ctrl+Shift+C Copy text format
Ctrl+Arrow Down/ Jump one paragraph down/ one paragraph up
ArrowUp Ctrl+Shift+V Paste text format
Page Down/Page Jump one screen down/ one screen up Ctrl+V,then Ctrl, Paste and keep Source Formatting
Up thenK
Ctrl+Page Down/Pa Move to beginning of next page/ beginning of Ctrl+V,then Ctrl, Paste and keep Text only
geUp previous page thenT
Alt+Ctrl+Page Jump to top / to bottom of visible window Alt+Shift+R Copy the header or footer from previous section of
Down/Page Up the document
Ctrl+End/Home Jump to end/ to beginning of document
Insert Special Characters, Text Elements, and Breaks
FG Cycle through Ribbon/open panes/Status
Bar/document window Alt+Ctrl+C Insert Copyright symbol
Ctrl+G or FS Go to a page, bookmark, foomote, table, comment, Alt+Ctrl+T Insert Ttrademark symbol
graphic, or other location
Alt+Ctrl+R Insert Registered Trademark symbol
Alt+Ctrl+Z Go back to previously edited location in document
(up to 4 places) Alt+Ctrl+E Insert Euro Currency symbol

Shift+FS Go to a the last change or revision. Also works after Alt+Ctrl+. Insert horizontal ellipsis (?)
opening document. Alt+Ctrl+- Insert em dash
Ctrl +Shift+FS Set, go to and edit bookmarks Alt+Ctrl+<sc>+</sc> Insert en dash
Alt, thenn,u Insert Symbol (insert menu)
Select Text, Move, and Delete Text Type character Insert Unicode character, e.g. 20ac
Shift+Arrow Right/ Extend selection one character to the right/ to the code and press Alt+
Arrow Left left X
Ctrl+Shift+Arrow Extend selection one word to the right/ to the left Alt+character code Insert ANSIcharacter
Right/ Arrow Left on numeric
keyboard
Shift+End/ Home Extend selection to the end/ to beginning of a line
Alt+Ctrl+F Insert a Foomote
Shift+Arrow Down/ Extend selection one line down/ one line up
ArrowUp Alt+Ctrl+D Insert an Endnote
Shift+Page Down/ Extend selection one screen down / one screen up Ctrl+k Insert a hyperlink
Page Up Alt+Shift+i Insert Citation Mark
Ctrl+Shift+End/ Extend selection to end/ to beginning of document Alt+Shift+x Insert Index Mark
Home
Enter Insert paragraph break
Alt+Ctrl+Shift+Page Extend selection to end/ to beginning of visible
Down/ Page Up window Shift+Enter Insert line break without breaking paragraph
Ctrl+A Select all - Extend selection to entire document Ctrl+Enter Insert page break
Arrow Keys Cancel selection and return to beginning / to end of Ctrl+Shift+Enter Insert column break (break table)
selection Ctrl+Shift+Space Insert nonbreaking space
FB Turn Extend Mode on: Extend selection without Ctrl+Shift+- Insert nonbreaking hyphen
pressing Shift (Hyphen)

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191 Shortcuts for Microsoft Word 2013 (Windows)

ICtrl+- Insert optional hyphen IAit.W,K Open and close Navigation pane (View, Navigation)

FormatText and Paragraph Ribbons and Navigation Pane

Ctrl+B Apply/remove bold Ctrl+Fl Show or hide the ribbon
Ctrl+I Apply/remove italic Space or Enter When in ribbon Open or activate selected item
Ctrl+U Apply/remove underline Alt,W,K Open and close Navigation pane (View, Navigation)
Ctrl+Shift+D Apply/remove double-underline F6/Shift+F6 With Navigation Pane open: Switch forward/
backwards between (1) Navigation Pane, (2) Bottom
Ctrl+Shift+W Apply/remove words underline (only words, no
Taskbar, (3) Ribbon, and (4) Document
spaces)
Tab/Shift+Tab In Navigation Pane: Move through Navigation Pane
Ctrl+Shift+H Apply/remove hidden formatting
options
Ctrl+Shift+A Apply/remove all Cap
Ctrl+Shift+k Apply/remove small capitals Tables
Ctrl+D Open the Font dialog box Arrow Down/Arro Jump one row down/ one row up
Ctrl+Shift+«/sc>/<s Decrease / Increase font size one value wUp
c» Tab/Shift+Tab Jump to (and select) next/ previous table cell
Ctrl+<sc>/</sc> Decrease / Increase font size one point Alt+Home/Alt+End Jump to first column/ jump to last column
Ctrl+= Apply/remove subscript Alt+Page Up/Alt+Pa Jump to first row/ jump to last row
Ctrl+Shift+= Apply/remove superscript geDown
Ctrl+Shift+C Copy formatting Ctrl+Arrow Left/Ctr One cell to the left/ to the right
!+Arrow Right
Ctrl+Shift+V Paste formatting
Shift+End Select current table cell
Shift+F3 Change between all upper-, first letter upper- and all
Iow:er-case end, then shift+ Ho Select content of current table cell
me
Alt+H,4 Apply strike-through formatting (font dialog)
Press and hold Extend selection to adjacent cells
Ctrl+Shift+Q Change the selection to the Symbol font shift and press
Shift+Fl Reveal Formatting (show all formats of selection) arrow keys
repeatedly
Ctrl+Alt+H Apply/remove Highlight Text Feature
Ctrl+Shift+f8, then Extend selection or block
press
FormatParagraphs and Apply Styles
Alt+S on numeric Select an entire table
Ctrl+R Right-align paragraph keypad (with
Ctrl+L Left-align paragraph numLock off)
Ctrl+E Center-align paragraph Alt+Shift+Arrow Move current row up or down
Up/Alt+Shift+Arro
Ctrl+J Justify-align paragraph wDown
Ctrl+M/Ctrl+Shift+ Indent paragraph from the left and increase / In first column, Select row"
M decrease indent press shift+end
Ctrl+T Increase hanging indent In first row press Select column
Ctrl+Shift+T Decrease hanging indent alt+Shift+Page
Down
Ctrl+l Set line-spacing to single-space
Shift+Del Delete columns with columns selected
Ctrl+2 Set line-spacing to double-space
Ctrl+S Set line-spacing to 1.5 Outline View
Ctrl+0 (zero) Add or remove one line space preceding a paragraph
Ctrl+Shift+O Switch to Outline View
Alt+Ctrl+Shift+s Open or close Styles task pane
Tab/Shift+Tab Promote/ Demote a paragraph (or Alt+Shift+Arrow
Alt+Ctrl+l Apply Heading 1 style Left/Arrow Right)
Alt+Ctrl+2 Apply Heading 2 style Alt+Shift+Arrow Move selected paragraphs up / down
Alt+Ctrl+3 Apply Heading 3 style Up/ Arrow Down
Alt+Shift+Arrow Promote / demote Headings Ctrl+Shift+N Demote to body text (set style to normal)
Right/Arrow Left Alt+Shift++I - Expand/ Collapse text under a heading
Ctrl+Shift+N Apply Normal style Alt+Shift+A Expand or collapse all text or headings
Ctrl+Shift+S Open Apply Styles task pane (will not close with /key on the Hide or display character formatting
pressing it a second time) numeric keypad
Alt+Shift+L Show the first line of body text or all body text
Search and Replace Alt+Shift+l Show all headings with the Heading 1 style
Ctrl+H Open traditional find and replace window Alt+Shift+n Show all headings up to Heading n
Ctrl+H, then Alt+D Open traditional find window Ctrl+Tab Insert a tab character
Shift+F4 Repeat last find after closing find window
Ctrl+Tab Jump between find menu and document
Alt+Space, Arrow Move find menu window
keys and Enter
Esc Close traditional search window if active
Ctrl+f Open (new) search menu in navigation task pane

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191 Shortcuts for Microsoft Word 2013 (Windows)

Review Documents
F7 Choose the Spelling command (Review tab).
Alt+Ctrl+M Insert a comment
Ctrl+Shift+E Turn change tracking on or off
Alt+Shift+C Close the Reviewing Pane ifit is open.
Ctrl+Shift+* Display nonprinting characters.
Alt+F10 Display the Selection and Visibility task pane.
Ctrl+Shift+G Open the Word Counting dialog box.

Print Documents
Ctrl+P Print a document (print preview)
Esc Close print preview
Arrow keys, Page Move around the preview pages (with focus on
up /Page Down preview page•)
Ctrl+Home/Ctrl+En Move to first page/ last page (with focus on preview
d page)

Enter Special Fields

Alt+Shift+D Insert current Date Field
Alt+Shift+P Insert Page Number Field
Alt+Shift+t Insert current Time Field
Alt+Shift+I Insert Mark Citation Field
Alt+Shift+X Insert Mark Index Field
Alt+Shift+O Insert Tablef of Content
Ctrl+F9 Insert an empty field
Ctrl+Shift+l Insert a LISTNUMfield
Shift+F9 Show or hide field code/result of selected field
Alt+F9 Show or hide field codes/results of all fields in
document
F9 Update selected fields*
F11/Shift+F11 Go to the next field/ previous field
Ctrl+Shift+F7 Update linked information in a Microsoft Word
source document
Ctrl+Shift+F9 Unlink a field
Ctrl+F11/Ctrl+Shift Lock a field / Unlock a field
+FU

Mail Merge
Alt+Shift+K Preview a mail merge
Alt+Shift+N Merge a document
Alt+Shift+M Print the merged document
Alt+Shift+E Edit a mail-merge data document
Alt+Shift+F Insert a merge Field

The Rest
Fl Get Help or visit Microsoft Office.corn
Alt+Space Open the window menu
Alt+F4 Exit Word
Shift+F10 Display a shortcut menu (Simulate right mouse
button)
Alt+F3 Create new Building block with selected texts

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