Section 7.

Terms of Reference 77

Section 7. Terms of Reference

Assam Integrated River Basin Management Program

Terms of Reference for Project Management and Technical Consultant (PMTC)

A.Background

1. The Northeast of India – covering the States of Sikkim and the seven ‘sisters’ of
Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland and Tripura– is one of
the least developed parts of the country. Progress has been made in a few of the Northeastern
States (such as Mizoram), but overall growth rates over the past years have remained low,
poverty incidence (especially in Assam) is high, the natural capital on which growth depends is
being depleted at alarming rates, and the region is routinely subjected to devastating floods and
other hazards, such as high rates of erosion.
2. Transforming the Northeast into a vibrant center of economic activity both nationally and
regionally will require more prudent management of its natural resources, which are the basis of
the region’s wealth and the acceleration of growth. Despite the potential, the Northeast has not
been able to manage the destructive forces of water resources – including recurring floods and
massive rates of erosion – or make productive use of this tremendous asset. The State of Assam
is strategically important as the largest and most populous State in the Northeast and holds great
potential for development through improved water resources management. However, Assam is
one of the States hardest hit by soil erosion, riverbank erosion, and flood hazards. Climate change
is expected to exacerbate current hazards and lead to more frequent floods, loss of valuable land
alongside rivers, and accelerated soil erosion. A progressive and systematic approach is needed
to address the key water-related risks and opportunities in Assam.
3. The Assam Integrated River Basin Management Program (AIRBMP), responds to the
Government of Assam's (GoA) request to support improved water resources management for
economic growth and prosperity, including addressing flood and river erosion risks. The program
focuses on building the requisite institutional capacity, filling critical knowledge gaps, and
implementing integrated solutions to tackle the current challenges for climate resilient growth
and improved livelihoods. The expected funding is US$ 500 million following a Multiphase
Programmatic Approach (MPA). The MPA would consist of three overlapping phases or
projects over a total of ten years. The program aims to squarely address the “Water-DRM Nexus”
through a set of synergistic activities including the use of nature-based solutions and non-
structural approaches. The first phase of the program (referred to as "the project" from here on)
is US$ 120 million, supported by a US $100 million IBRD loan. The project is expected to be
approved by the World Bank Board in mid-2022 with loan effectiveness occurring in late 2022.
4. The Project Development Objective (PDO) of the first phase is to strengthen institutional
capacity for integrated water resources planning and management, and to enhance preparedness
for flood and river erosion risks in Assam.The project aims at: i) reducing flood and river erosion
risks in the Assam parts of the Beki and Buridehing sub-basins; ii) enhance the resilience of local
communities to flood and river erosion in selected locations; and iii) prepare integrated water
resource management plans in the Beki, Buridehing, and Jiadhal sub-basins to support future
Section 7. Terms of Reference 78

investments in subsequent program phases. Following is a description of Phase 1 activities.

Project components are briefly described below and are subject to minor adjustments as the
project design evolves during the preparation period.

Component 1: Institutional Strengthening and Strategic Studies (US$15 million)

5. This component focuses on institutional strengthening of the Assam Water Resources

Department (WRD), the Assam Disaster Management Authority (ASDMA), and the Flood and
River Erosion Management Agency of Assam (FREMAA). Subcomponents include:

x 1.1 Institutional strengthening of WRD (US$6 million): These activities will help WRD
make the transition from a department focused on structural flood control solutions to a
broader integrated water resources management department that helps Assam sustainably
develop its abundant water resources and use a portfolio of structural and non-structural
measures, including nature-based solutions, to help reduce flood and river erosion risks
in collaboration with ASDMA. Specific activities include: i) preparing an Assam Water
Policy and adjusting the functions and structure of WRD to better meet its evolving
mandate; ii) upgrading the management information systems in WRD to move towards
a paperless workflow; iii) start-up of the WRD hydro-informatics program which
includes data, modelling, and decision support-systems to help improve flood
forecasting, drought monitoring, and planning; iv) undertaking of specialized studies to
fill in critical knowledge gaps within an integrated water resources framework, such as
sediment and river morphology, fisheries and wetlands, groundwater, water uses, etc.; v)
preparation of an Assam Brahmaputra “State of the Basin Report” which will provide the
foundation for the Assam Brahmaputra Basin Strategic Plan in Phase 2 of the MPA; and
vi) transboundary experience sharing and information exchange with Bangladesh and
Bhutan.

x 1.2. Disaster Risk Management (US$2 million): These activities will help fulfill critical
knowledge gaps and influence ASDMA’s policies and programs by undertaking the
following studies: i) river erosion risk management study; ii) weather-related risk
financing strategy; and iii) economics and policy of flood proofing housing and critical
infrastructure.

x 1.3. Project-wide Outreach and Technical Assistance (US$7 million): This encompasses
the following activities: i) funding for the Project Management Technical Consultancy
(PMTC) that will provide overall implementation support and provision of technical
assistance to help WRD and ASDMA achieve the project objectives; ii) communication
and outreach to help promote the concepts of integrated water and flood risk
management; and iii) FREMAA's incremental operating costs, equipment, and
implementation support consultants.

Component 2: Integrated Water and Flood/River Erosion Risk Management-WRD

(US$83 million)
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6. This component will finance the structural and non-structural activities to reduce flood
and river erosion risks and establish a foundation of integrated water resources management in
selected sub-basins. Subcomponents include:

x 2.1. No-Regret Investments in Assam part of the Beki and Buridehing Sub-Basins and
Emergency Works (US$70 million): This includes anti-erosion works along critical
riverbank stretches and rehabilitation of existing levees to ensure structural integrity and
enhance climate resilience. In Buridehing, this includes 18.55 kms of anti-erosion works
and 20.10 kms of levee strengthening. In Beki, this includes 13.67 kms of anti-erosion
works and 4.0 kms of levee strengthening. A provisional sum, approximately US$20
million, will be reserved for emergency works that may emerge in any part of Assam
over the course of the project.

x 2.2. Integrated Water and Flood Management Planning in Selected Sub-Basins: This
sub-component will prepare comprehensive integrated plans for the Assam parts of the
Beki, Buridehing, and Jiadhal sub-basins that include both gray and green infrastructure
and incorporate non-structural solutions to reduce flood and river erosion risk, as well as
opportunities to sustainably develop water resources. Activities for each sub-basin
include: i) developing the overall plan; ii) preparing new or updated detailed project
reports (DPRs);
(DPRs) and iii) environmental and social impact assessments (ESIA) (ESIA),
environmental and social management plans (ESMP) and d resettlement actions plans
(RAP) for the proposed investments in each sub-basin. Some of these investments are
expected to be financed under Phase 2 of AIRBMP.

x 2.3. Flood Forecasting in Selected Sub-Basins: This sub-component will assist WRD, in
collaboration with the North Eastern Space Applications Centre (NESAC) and the Assam
Water Research and Management Institute (AWRMI) which is under WRD, to develop
a state-of-the art flood forecasting system in the Beki, Buridehing and Jiadhal sub-basins.
WRD will work closely with ASDMA to ensure seamless integration of flood forecasts
into ASDMA’s early warning and dissemination (EWDS) that is being upgraded under
Component 3. The flood forecasting system will be extended to other tributaries under
Phase 2 and to the Brahmaputra mainstream under Phase 3 of AIRBMP.

x 2.4. Baseline Information and Levee Asset Management: This sub-component will
support the collection of baseline hydrological, topographical, and geotechnical
information from cross-section surveys, LIDAR mapping, and expansion of hydrological
and meteorological monitoring stations in the Beki, Buridehing, and Jiadhal sub-basins.
This information will support the planning and flood forecasting activities in these sub-
basins. Assam has over 4,000 kms of river levees, many of them in poor and unsafe
condition. This sub-component will also set up WRD’s levee asset management system
and will enhance monitoring, maintenance, and upgrading of levees using modern
methods and involving local communities.

x 2.5. WRD Implementation Support: This will cover WRD’s incremental operating costs,
equipment, and additional implementation support consultants.

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Component 3: Integrated Flood/River Erosion Risk Management-ASDMA (US$22

million)

7. This component supports the development of early warning and dissemination systems,
enhances disaster response at the local levels, and helps enhance flood sheltering arrangements
and climate resilience of selected villages. Sub-components include:

x 3.1. Climate Resilient Villages (US$5 million): A community driven development (CDD)
process will be used to enhance the climate resilience of approximately 100 villages
located in the Brahmaputra river basin. A menu of options for enhancing resilience will
be implemented at the village level, based on a participatory risk assessment and planning
exercise, and including towards resilient housing and community infrastructure, risk
education, early warning systems, and disaster management plans. The sub-component
will support enhancing emergency management measures including helping to meet
health, housing, food, safety and other essential needs of at-risk communities in flood
and erosion prone villages. The CDD process will be facilitated by a specialized “Social
and Technical Agency” that will guide planning and implementation, while ASDMA
works in parallel to ensure the progressive institutionalization of these activities through
subsequent phases of AIRBMP.

x 3.2. Flood Shelters (US$7 million): This involves the construction of approximately 10
(perhaps fewer) new flood shelters and the retrofitting of around 30 existing structures,
mainly schools. The flood shelters will be designed to offer people a safe haven from the
floods and river erosion, taking into account the specific needs of women, children, and
the vulnerable populations while also accounting for their multi-purpose use throughout
the year.

x 3.3. Strengthening of Circle Disaster Management Committees (US$3 million): Circle

quick response teams (CQRTs) will be formed in approximately eight districts in Assam,
along with the establishment of emergency operation centers (EOC) at the revenue circle
level. The teams will be trained on disaster response and be provided with emergency
equipment and supplies. An incentive-based program will be piloted to encourage the
teams to effectively mobilize and prepare for disasters.

x 3.4. Early Warning and Dissemination System (US$4 million): This will support the
development of an integrated public alert and dissemination system at multiple levels
within Assam. A state-of-the-art Assam Emergency Operations Center (EOC) will be
supported for integrated incident command and operations. A geo-spatial disaster
management laboratory will be established to better understand various hazards.
Communication and IT systems will be enhanced for first responders and to improve
early warning dissemination to affected populations. This sub-activity will also support
towards development of Community Based Flood Early Warning System (CBFLEWS).

x 3.5. ASDMA Implementation Support (US$3 million): This will cover ASDMA’s
incremental operating costs, equipment, and additional implementation support
consultants.
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Component 4: Contingent Emergency Response (US$ 0)

8. This component allows an immediate response to an Eligible Crisis or Emergency, as

needed, from other project components to partially cover emergency response and recovery
costs. This component could also be used to channel additional funds from other sources should
they become available because of the Emergency.

B. Overall Objective of the assignment

9. The objective of the Project Management & Technical Consultancy (PMTC) is to provide
implementation support and technical assistance to the three project implementing units (PIU):
FREMAA, WRD, and ASDMA to achieve the project objectives.

C. Project Organization

10. FREMAA will be the nodal coordinating agency while WRD and ASDMA will be the
primary implementing agencies for the project. The PMTC will be contracted by FREMAA,
housed in FREMAA offices, and report to the Chief Executive Officer (CEO), FREMA. The
WRD PIU will be headed by the Department’s Chief Engineer and the ASDMA PIU will be
headed by its CEO.

D. Scope of Work and Key Tasks

The broad scope of work includes the following sub-activities:

a. Provide project management support to FREMAA, WRD and ASDMA and other
agencies involved in the project, including but not limited to project planning,
procurement, financial management, progress monitoring, evaluation and reporting, and
preparation of phase 2 of the program (MPA).
b. Provide technical assistance and construction supervision support to FREMAA, WRD
and ASDMA across all project activities, including (but not limited to) support in
procurement processes, supervision of large consultancy contracts, overseeing
construction supervision of river works, and ensuring compliance with environmental
and social safeguard standards.
c. Institutional Strengthening, Training and Capacity Building of FREMAA, WRD, and
ASDMA and related institutions.
Specific tasks include, but are not limited to, the following:
1. Project Management Support
1.1.Procurement Support
Provide general procurement support to FREMAA, WRD and ASDMA in all aspects of
procurement and contract management for goods, works, consultancy, and non-consultant
services and ensuring compliance with World Bank Procurement Regulations. The consultant
shall help prepare and maintain procurement plans, develop procurement manuals, and train staff
from FREMAA, WRD, and ASDMA. It is anticipated that when the PMTC consultant is

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mobilized, there will be approximately US $30 million in river works under Component 2 in an
advanced stage of procurement
1.2.Financial Management
FREMAA, WRD, and ASDMA will each have their own primary account, however funds to
WRD and ASDMA will be channeled through FREMAA. WRD and ASDMA will also have
child accounts to support activities by their local district offices. The PMTC consultant shall
provide general financial management support to FREMAA, WRD and ASDMA, including but
not limited to the following:
a. Preparing and reviewing annual budgets for project implementation and supporting
prioritization for fund allocation.
b. Developing/updating the finance management manual (FFM) as necessary.
c. Providing support in the consolidation of project accounts and compilation of quarterly
expenditure reports to be submitted to the World Bank for reimbursement of claims.
d. Supporting the review of the Internal Audit reports.
e. Supporting the finalization of the annual accounts to be presented for audit.
1.3.Monitoring & Evaluation
Provide general Monitoring & Evaluation (M&E) support to FREMAA, WRD and ASDMA,
including:
a. Monitoring the progress achieved across components towards achieving the Project
Development Objectives (PDO), as well as progress achieved against the PDO Indicators
and Intermediate Results Indicators as specified in the Project’s Results Framework.
b. Monitoring the conformity of project activities with all provisions listed in the project’s
Environment and Social Management Framework (ESMF), Environmental & Social
Commitment Plan (ESCP) and Environment and Social Management Plans (ESMPs) and
Resettlement Action Plans (RAPs) for the river works contracts, including but not limited
to monitoring the implementation of stakeholder engagement plan and functioning of
grievance redressal mechanism set up by the project.
c. Support the PMU and PIUs in preparing regular progress reports (including quarterly,
semi-annual, annual progress reports), mid-term and project completion reports (for each
phase), other M&E reports and briefs as required by the FREMAA, WRD, or ASDMA.
d. Supporting the WRD in transitioning to a paperless organization through implementation
of an organization-wide Management Information System (MIS). This MIS should go
beyond the specific AIRBMP project management system to cover all aspects of WRD
operations. The transitioning to a MIS should enable WRD to better procure and manage
contracts, facilitate financial management, and increase transparency. The PMTC is
tasked with developing a scope of work for the WRD-wide MIS, preparing consultant
ToRs and supporting the implementation of the activities.
1.4.Phase 2 of the AIRBMP
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Support FREMAA, WRD, and ASDMA in the formulation of the Phase 2 project under the
overall program. Phase 2 of the program is expected to follow the same general structure as
Phase 1 but involve a geographical expansion in the scope of activities with an estimated overall
cost of around US $250 million. Phase 2 is expected to be approved in 2025 or 2026.
2. Technical Assistance and Construction Supervision Support
The PMTC will provide technical assistance to the PIUs in the procurement, contract
management, technical review, and quality assurance for a variety of consultant assignments
undertaken by other firms. WRD will be responsible for supervising construction companies
contracted for river works under Component 2. The PMTC will provide technical assistance and
support to WRD in the procurement, contract management, technical review, and quality
assurance for the river civil works contracts in Component 2. ASDMA is responsible for
supervising civil works under Component 3 in coordination with the Assam Public Works
Department PWD). The PMTC is not expected to provide significant support to ASDMA in the
supervision of civil works contracts under Component 3. Specific tasks are described below,
which can be adjusted during the PMTC assignment.
2.1 Formulation of a Assam State Water Policy (Component 1):
Support WRD in the formulation of an Assam State Water Policy that highlights the importance
of integrated water resources management and a comprehensive approach to flood and river
erosion risk management. The PMTC will take the lead role in this activity, interacting with GoA
policy makers, WRD and other state agencies, and various stakeholders. The PMTC is expected
prepare the State Water Policy for consideration by the GoA. In consultation and through
FREMAA, the PMTC may also contract local experts to assist in this process.
2.2 Special Studies / Assam- Brahmaputra State of the Basin Report (Component 1)
Support FREMAA and WRD in conceptualizing and undertaking a set of special studies,
implemented by other consultant firms or organizations, that support integrated water resources
management in the Brahmaputra Basin. These special studies may include the following
subjects: i) sediment and river morphology; ii) hydrology; iii) fisheries and eco-systems; iv)
groundwater; v) water uses; vi) flooding; vii) river erosion; viii) hydropower, etc. These special
studies will then feed into a State of the Basin Report which will serve as a baseline for a
Brahmaputra River Basin Strategic Plan that will be formulated during Phase 2. The PMTC shall
assist in the preparation of the TOR of the Brahmaputra River Basin Strategic Plan.
2.3 Disaster Risk Management Studies (Component 1)
The PMTC shall support ASDMA in the conceptualization and undertaking of a set of studies,
implemented by other consultant firms or organizations, that support water related disaster risk
management. This includes the following studies: i) River Erosion Risk Management Study that
looks at river erosion as a distinct hazard category (instead of considering it a flood hazard) and
conceptualizes fit-for-purpose disaster risk management strategy; ii) a Weather-related Risk
Financing Study; and iii) a study on Economics and Policy of Flood-Proofing Housing and
Infrastructure.
2.4 Integrated Water and Flood Management (Component 2)

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The PMTC shall support WRD in conceptualizing and undertaking a set of activities,
implemented by other consultant firms or organizations, for the Integrated Water and Flood
Management Plans/DPRs for Phase 2 Investments in Beki, Buridehing, and Jiadhal sub-basins.
The objective of this activity is to prepare IWRM plans that address flood and river erosion risks
from an integrated perspective and considers economic, social, and environmental dimensions.
The plans should also incorporate concepts such as nature-based solutions and room for the river.
The IWRM plans will form the basis for a Detailed Project Report (DPR) that serves as the basis
for project investments in the Indian administrative system. The investments identified in the
IWRM/DPRs will be financed under Phase 2 of the Program.
2.5 Flood Forecasting for Beki and Buridehing sub-basins (Component 2)
WRD, through its newly established hydro-informatics unit (HIU), has been designated as the
lead flood forecasting agency in Assam. Currently, the Northeastern Space Applications Center
(NESAC) is providing flood forecasting services through its flood early warning system
(FLEWS). There will be a gradual transition from NESAC to WRD in the provision of flood
forecasting services in Assam. The PMTC shall support WRD in conceptualizing and
undertaking a set of activities, implemented by other consultant firms or organizations, to
develop an upgraded flood forecasting system for two pilot river basin, Beki and Buridehing,
and to establish a foundation for WRD’s flood forecasting program. Close cooperation between
WRD and NESAC will be necessary and will be governed by a MOU between the two entities.
2.6 Baseline Hydrological Data for Planning and Forecasting (Component 2).
WRD, through its newly establish HIU, will undertake several activities, through consultant
firms or organizations, to improve the information base for flood forecasting and IWRM
planning. The PMTC shall support WRD in conceptualizing and undertaking a set of activities,
implemented by other consultant firms or organizations, including: i) Lidar surveys; ii) river
cross section and stage-discharge survey; iii) purchase of high-performance computers (HPCs);
iv) installation of hydro-met real-time data acquisition system (RTDAS); and v) meteorological
forecasting to increase rainfall lead time forecasting.
2.7 Construction Supervision Support for River Works in Beki and Buridehing Sub-Basins
(Component 2)
WRD, through construction companies, will implement approximately US$ 50 million of river
works in the Beki and Buridehing sub-basins. These works consist primarily of river erosion
works and upgrading of existing levees. WRD will take primary responsibility for supervision
of these river works contracts. The PMTC is tasked with i) supporting WRD in the procurement
process, which is currently underway, and contract management; ii) supporting WRD’s site
supervision experts in the supervision of the construction works, which involves amongst others
the supervision of compliance to the Environmental and Social Management Plans (ESMPs); iii)
undertaking regular site visits and meetings with the contractors, supporting WRD in issuing
payment and completion certificates; and iv) building capacity of mid-level WRD staff in
conduction supervision. In addition to the pre-identified river works, WRD may also undertake
limited investments for emergency river works during the course of the project and the PMTC
will support this activity in a similar manner.
2.8 Levee Monitoring & Safety Program (Component 2)
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The PMTC shall support WRD in conceptualizing and undertaking a set of activities,
implemented by other consultant firms or organizations, to establish a modern river levee
monitoring and safety program. The PMTC shall provide technical assistance to help WRD start-
up this program and improve the maintenance of existing flood and erosion risk management
assets.
2.9 Assam Emergency Operations Center (EOC) and Improving Flood Warnings
(Component 3)
The PMTC shall support ASDMA in conceptualizing and undertaking a set of activities,
implemented by other consultant firms, organization, and works and suppliers, in the following
activities: i) developing a new EOC with state-of-art technology that cover all relevant hazards,
including and especially flood and weather-related hazards; and ii) improving the flood early
warning dissemination system to ensure timely and actionable information to impacted
population. Close coordination is required between the WRD HIU and NESAC which produce
flood forecasts and ASDMA will is responsible for issuing flood warnings.
3. Institutional Strengthening, Training and Capacity Building
The PMTC shall provide advisory services, training, and capacity building, as agreed upon
beforehand with the relevant PIUs, to help achieve the following objectives.
3.1 Supporting the WRD Transition to an Integrated Water Resources Management
Department
Currently, WRD primary focus is on pursuing structural solutions for flood and river erosion
hazards. The AIRBMP aims to support WRD transition to an integrated water resources
management agency that helps Assam sustainably develop its water resources and manage flood
and river erosion risks utilizing the optimal blend of structural and non-structural approaches.
3.2 Supporting the Start-Up of the WRD HIU
In early 2002, the WRD established a hydro-informatics unit (HIU) that is responsible for flood
forecasting, integrated (sub-)basin planning and all other hydrological processing activities. The
HIU shall be supported by the Assam Water Resources Management Institute (AWRMI), the
research organization affiliated to WRD. The HIU shall house the flood forecasting and sub-
basin planning systems and interface with other systems located in other agencies, including but
not limited to the Central Water Commission’s “Water Resources Information System” (WRIS),
NESAC, ASDMA, the Indian Meteorological Department (IMD), etc to draw data from to
support its activities. The HIU will be headed by a suitably qualified Executive Engineer and
include a team of Assistant Engineers.
Objectives of the WRD Hydro-Informatics Unit
The objective of the HIU is to become a knowledge center and repository of hydrological
information of the Brahmaputra – Barak basin. The HIU enables WRD to pilot the application
of an IWRM planning approach for selection and design of flood and river erosion
interventions in selected tributaries of the Brahmaputra River in Assam. To this effect, a set
number of students across various streams from IIT Guwahati, Assam Engineering College,
and TISS Guwahati will be allowed to carry out specific studies/research on topics relating to
water resources management, as approved by WRD each year.

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The IWRM planning approach enables WRD to make the shift from being a solely river works
oriented organization to an organization that serves broader water resources objectives.
Another knowledge pillar of the HIU is conducting real-time flood forecasting for ASDMA
to further process into flood early warnings.

3.3 Developing an Integrated Flood Risk Management System

Currently, the approach to flood risk management by ASDMA and WRD is fragmented,
incomplete, with low levels of coordination. The goal to is an integrated system which addresses
all aspects of the disaster risk management cycle, including: i) preparation; ii) response; iii)
recovery; and iv) mitigation and prevention. During the assignment, the PMTC should identify
gaps, constraints, and opportunities for improving the overall flood risk management system.
3.4 Facilitating Institutional Coordination, Communication, and Stakeholder
Engagement
As agreed upon with the relevant PIUs, the PMTC shall help ensure the overall smooth operation
of the AIRBMP by supporting the following activities.
x Smooth communication and workflow between FREMAA, WRD, and ASDMA and
other relevant organizations.
x Fit-for-purpose AIRBMP website or websites
x Dialogue, information exchange, and experience sharing on water resources management
and flood risk management between the north eastern states of India, and the
Brahmaputra riparian countries of Bangladesh, India, and Bhutan.
x Communication with the World Bank, including supporting Bank mission’s and
preparing supporting documentation.
x Any other activity as directed/requested from time to time by FREMAA, WRD and
ASDMA in line with the overall objectives of this assignment.

E.Reporting

The PMTC contract shall be a time-based contract with an estimated total duration of 48 months.
Due to the dynamic nature of the assignment, the primary deliverables shall be quarterly PMTC
“Consultant Assignment Progress Report (CAPR)” that describe activities, deliverables, staff,
and travel inputs, etc. for the previous period. The CAPR should also include a FREMAA
agreed-upon workplan with that describes activities, deliverables, staff, travel, etc. for the
forthcoming period. Through the CAPR process, the PMTC and FREMAA shall collaborate to
ensure that overall costs and staffing inputs are properly distributed to meet the workload and in
alignment with the contract value. The consultant should provide a template and proposed
process for the CAPR in the methodology section of their technical proposal. The template and
process will be further discussed and agreed upon during contract negotiations.
In addition to the outputs required to complete the tasks identified in this TOR, the PMTC shall
deliver following reports:
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i). Inception Report (draft submitted within 2 months of contract signing). The
inception report allows further detailing of the methodology and includes an
elaborated work plan.

ii). Quarterly Consultant Assignment Progress Report (CAPR). The Assignment

Progress Report is a key deliverable of the PMTC. The progress report allows the
PMTC to retrospectively provide justification of time spent on individual tasks,
travel, and activities completed and demonstrate substantial compliance with the
TOR for the given period. It also lays out a schedule of activities, inputs, travel,
and deliverables that should be agreed upon with FREMAA for the next 3-month
period. The Consultant is requested to provide a template of the CAPR in its
technical proposal. The format of the CAPR will be agreed upon during contract
negotiations and adjusted periodically as required.

iii). Consultant Assignment Progress Mid-Term Report: This is an extended

version of a CAPR which summarizes PMTC activities for the first half of the
assignment, takes stock of overall AIRBMP implementation, and proposes
adjustments in methodology or working arrangements for the second half of the
assignment.

iv). Consultant Assignment Completion Report: This is the final report that
summarizes PMTC activities, accomplishments, and inputs for the entire
assignment and provides evidence of substantial compliance with this TOR.

F. Facilities to be provided by Client

FREMAA will provide the PMTC with the following facilities and services:
a. Office space including furniture and utilities in FREMAA’s office premises (e.g. Assam
Water Centre) in Guwahati.
b. Access to all reports, studies, data, photographs, maps, and institutions relating to the works,
access to all sites.
c. Assistance to procure all necessary administrative documents including, but not limited to, visas,
exchange control documentation, import licences, exemption certificates, work permits, driving
licences, resident visas/work permits, etc.
d. Logistic support for carrying out field studies, including permission to use facilities such
as Guest Houses, payable at the official rates wherever hotels are not available, for their
official duties.
e. PMTC is required to provide its own computers, printers, and other electronic devices.
Printing and communications costs for AIRBMP purposes shall be borne by FREMAA,
but the PMTC shall bear all other non-AIRBMP related costs.

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G. Team Composition

11. The Consultant is tasked with the presentation of a team of key experts, suitable to carry
out all duties under this Terms of Reference. The following table describes the key experts
required for this assignment along with their qualification requirements. Consultant is required
to submit CVs for each expert. For the proposal technical evaluation, only Experts 1 – 12 will
be scored in accordance with the Request for Proposal. Experts 13 -21 must meet minimum
qualification standards. In the event, the Client determines that any of the Experts 13 -21 do(es)
not have adequate qualifications or experience for the specified role, the Client shall have the
right to seek their substitution by adequately qualified and experienced person(s), acceptable to
the Client, during contract negotiations with the selected Consultant.
The total estimated expert inputs are on the order of 333 person months. The Consultant
is asked to specify the proposed man-months for each expert as part of the technical proposal.
The total inputs and timing of inputs of experts will be based upon the needs of AIRBMP and
agreed upon in advance with FREMAA through the consultant assignment progress report
process identified above.

List of Key Expert Positions

Consultant Qualification and experience of experts that will be scored in the evaluation of
the technical proposal.
E1 Team Leader The Team leader will have an advanced degree in civil engineering, water resources
(TL) management or equivalent, with a minimum of 15 years of experience with river
engineering/training works, integrated river basin management or equivalent.
Experience in working in large alluvial rivers in Asia is of comparative advantage.
The Team Leader should have experience in leading a multi-disciplinary team of
experts in large river basin management or river engineering projects and should
have demonstrable experience with MDB-financed projects, such as ADB or World
Bank. The TL is expected to be available on a half-time basis (24 months).
E2 Deputy Team The Deputy Team leader should have at least 15 years’ experience working on water-
Leader related programs or projects in India. Extensive knowledge of the Indian
(DTL) administrative system is required. Fluency in English and Hindi is required. The
DTL should have demonstrable experience working in a management capacity on
MDB financed projects, such as ADB or World Bank. The DTL is expected to be
available on full time basis (42 months).
E3 Financial The FMS will have a degree in financial management or relevant field and have a
Management minimum of 15 years working experience in financial management of MDB projects.
Specialist The FMS is expected to be available on at least a half-time basis (24 months).
E4 Procurement The procurement specialist will have a degree in engineering, law or business
Specialist administration or equivalent. The candidate will have minimum 15 years of
experience in public procurement including experience with MDB projects.
The candidate should have expertise with the World Bank and/or ADB procurement
regulations. The PS is expected to be available on at least a half-time basis (24
months)
E5 Flood Risk The specialist will have a Post-graduate degree in civil engineering, river
Management engineering, water resources management or equivalent and at least 15 years of
Specialist demonstrable experience in flood risk studies of which; setting up flood risk
management methodologies, conducting vulnerability assessments, data analysis and
statistical post-processing, flood risk mapping etc. Experience in working in Asia
and on large alluvial rivers is of comparative advantage. Expected input is 6 months
Section 7. Terms of Reference 89

E6 Integrated The specialist will have a post-graduate degree in civil engineering, river
River Basin engineering, water resources management or equivalent and at least 15 years of
Management demonstrable experience as team leader or key expert for large IWRM studies / River
Expert Basin Master Plans or other Integrated Water Management Plans. Experience in
working in Asia and on large alluvial rivers is of comparative advantage. Expected
input is 6 months
E7 Flood The specialist will have a post-graduate degree in civil engineering, river
Forecasting engineering, water resources management or equivalent and at least 15 years of
& Early demonstrable experience in flood forecasting. The specialist should have knowledge
Warning of hydrologic and hydraulic modelling tools used in flood forecasting and is familiar
Specialist
with the principle of numerical weather predictions and rainfall forecasting.
Experience in working in Asia and on large alluvial rivers is of comparative
advantage. Expected input is 6 months.
E8 Senior River The specialist should have a post-graduate civil engineering degree with a minimum
Engineer of 15 years of experience in supervising the construction of complex river
engineering works. Experience in working in Asia and on large alluvial rivers is of
comparative advantage. Expected input is 6 months.
E9 GIS and Data The Specialist will have a post-graduate degree in information technology, geography,
Management water resources management, engineering or equivalent, with at least 15 years of
Specialist experience in developing data management systems, conducting spatial analysis in
GIS, remote sensing, data processing, and mapping. The specialist is expected to be
available for at least (10 person months).
E10 River The specialist should have a post graduate degree in civil or water resources
Morphology engineering with specialization in river morphology and at least 15 years’ experience
Specialist in river engineering. Experience working on morphological issues on large alluvial
rivers is required. Expected input is 8 months.
E11 WRM The specialist should have a post-graduate degree in engineering, public or business
Institutional administration or the equivalent and have at least 15 years in a management position
Specialist with an WRM agency and/or as a management consultant to WRM agencies. The
specialist is expected to be available as required with around 8 months total input
anticipated.
E12 DRM The specialist should have a post-graduate degree in engineering, public or business
Institutional administration or the equivalent, and have at least 15 years in a management position
Specialist with a DRM agency and/or as a management consultant to DRM agencies with a
primary focus on flood disaster risk management. The specialist is expected to be
available as required with around 8 months total input anticipated.

Additional Experts: These positions should be included in the technical and financial proposal but will not
be scored. Minimum qualifications should be ensured.
In the event, the Client determines that any of the experts proposed by the Consultant do(es) not have adequate
qualifications or experience for the specified role, the Client shall have the right to seek their substitution by
adequately qualified and experienced person(s), acceptable to the Client, during contract negotiations with the
selected Consultant.
E13 Mid-Level The specialist should have a post-graduate civil engineering degree with a minimum
River of 10 years of experience in India supervising the construction of complex river
Engineer engineering works. The specialist is expected to be available on at least a half-time
basis (18 months).
E14 Environment The specialist should have a post-graduate degree in environmental management,
Safeguards civil engineering, or the equivalent with a minimum of 10 years’ experience in
Specialist environmental management of civil engineering projects. The specialist should have
experience working as an environmental specialist on multi-lateral development bank

89 | P a g e
Section 7. Terms of Reference 90

projects in India. The specialist is expected to be available on at least 6 person

months.
E15 Social The specialist should have a post-graduate degree in a relevant social science field
Specialist with a minimum of 10 years’ experience in social management of civil engineering
projects. The specialist should have experience working as social specialist on multi-
lateral development bank projects in India. The specialist is expected to be available
for 6 person months.
E16 Construction Two mid-level field engineers, one based in Beki for 18 person months and one
and Engineer based in Buridehing sub-basins for 24 person months. Should have BE/B Tech
E17 Degree in civil engineering along with experience of at least 8 years in construction
supervision of construction of roads, bridges, dyke/Embankment, anti-erosion river
works etc. Experience in construction supervision of dyke/Embankment, anti-erosion
River works are preferable.
E18 IT Specialist Mid-level IT specialist that provides broad support to AIRBMP activities as and
when necessary. Should have BE/B Tech in Computer Science /MCA with minimum
8 years’ experience in the IT sector. Approximately 30 person months is expected.
E19 Mid-level Mid-Level Flood Farecasting Expert The expert will have a graduate degree in civil
Flood engineering, river engineering, water resources management or equivalent and at
Forecasting least 10 years of demonstrable experience in flood forecasting. The expert should
Expert have knowledge of hydrologic and hydraulic modelling tools used in flood
forecasting and is familiar with the principle of numerical weather predictions and
rainfall forecasting. Expected input is 24 person months.
E20 Mid-level The Specialist will have a post-graduate degree in information technology,
GIS and Data geography, water resources management, engineering or equivalent, with at least 10
Management years of experience in developing data management systems, conducting spatial
Specialist analysis in GIS, remote sensing, data processing, and mapping. The specialist is
expected to be available for at least (32 person months).
E21 Disaster Risk Expected input is 3 person months. Should have master degree in Actuarial Sciences,
Financing Economics, Commerce, Financial Management, or Business Administration, with
Expert specialization in Finance or post graduate in Disaster Risk Financing. PhD in a
relevant subject will be preferred. At least 10 years of overall experience with at least
4 years of leadership in Disaster Risk Finance/ Insurance regulatory organization/
Insurance sector/ Microfinance sector.