HQs Consultancy Service

Procurement Process
[Detail Review]

Committed to Breakthrough!
Headquarters' Procurement Process and Summary of Evaluation Report

▪ MEMBERS PARTICIPATE IN THE PROCUREMENT PROCESS

1. Executives Management
2. Construction Steering Committee
2.1 Previous Construction Steering Committee (From December 01, 2019 to May 23, 2022)
No. Name Designation Running
1 Obbo Deribie Asfaw President Until May 23, 2022

2 Obbo Ahmed Hassen VP – Corporate Banking Until May 23, 2022

3 Obbo Desalegn Tadesse VP – Retail and SMEs Banking Until May 23, 2022

4 Obbo Liko Tolesa VP – HC and Projects Management Until May 23, 2022

Obbo Gadissa Mamo Until Jan. 06, 2022

VP – Finance and Facilities Management From Jan. 07, 2022 until May
5 Obbo Gragn Garo 23, 2022
6 Obbo Negasa Dibaba Director – Supply Chain Management Until May 23, 2022

7 Obbo Anteneh Demerew Manager – Construction Projects Management Until May 23, 2022
Headquarters' Procurement Process and Summary of Evaluation Report

2.2 Current Construction Steering Committee (From May 24, 2022 to date)
No. Name Designation Running

From May 24, 2022 to date

1 Obbo Deribie Asfaw President

From May 24, 2022 to date

2 Obbo Liko Tolesa VP – HC and Projects Management

From May 24, 2022 to date

3 Obbo Gadissa Mamo VP – Banking Operations

From May 24, 2022 to date

4 Obbo Gragn Garo VP – Finance and Facilities Management

From May 24, 2022 to date

5 Obbo Ahmed Hassen VP – Corporate Banking

Manager – Construction Projects Management From May 24, 2022 to date

6 Obbo Anteneh Demerew
Headquarters' Procurement Process and Summary of Evaluation Report

3. Procurement Committee

No. Name Designation

1 Obbo Gragn Garo / Gadissa Mamo VP - Finance and Facilities Management

2 Obbo Liko Tolesa VP - HC and Projects Management

3 Obbo Negasa Dibaba Director, Supply Chain Management

4 Obbo Anteneh Demerew Manager, Construction Projects Management

5 Obbo Bikila Debela / Alemisa Gebisa Manager, Procurement team

Headquarters' Procurement Process and Summary of Evaluation Report

4. Sub Evaluation Team

No. Name Designation

1 Obbo Bikila Debela / Alemisa Gebisa Manager – Procurement team

2 Obbo Anteneh Demerew Manager, Construction Projects Management

3 Obbo Shiferaw Kumbi Senior, Office Engineer

4 Obbo Derara Emana Senior, Office Engineer

5 Obbo Miliyon Andarge Junior, Office Engineer

Headquarters' Procurement Process and Summary of Evaluation Report
Headquarters' Procurement Process and Summary of Evaluation Report

Chapter Three
BID No. 03 – Bid Three Process through Short listing
1. List of Invited Consultants
The Employer announced a call to bidders (including DAR from the previous bid process) to
participate on the bid through invitation letter dated on January 12, 2022 to the
understated International Consultant – as per the direction forwarded by the Construction
Steering Committee (with its minute CSC-1-2022).
S/No Bidders Name
1 Solidus S.R.L
2 Treinador International Services (PVT)
3 Dar Al-Handasah Consultant
4 ECG Consultant
5 CIMOLAI
6 General Group AG
2. Bid Submission
During bid submission dated February 21, 2022, out of the aforesaid six (6) Consultants, only
two (2) Consultants submitted packages of technical and financial proposals.
Headquarters' Procurement Process and Summary of Evaluation Report
Headquarters' Procurement Process and Summary of Evaluation Report

3.Bid Opening
Attendance of purchase approval committee during bid opening
Headquarters' Procurement Process and Summary of Evaluation Report

Picture Captured during bid Opening

Headquarters' Procurement Process and Summary of Evaluation Report
Headquarters' Procurement Process and Summary of Evaluation Report

4.The Bidding Evaluation Process

After First Bid Opening (Technical Proposal Opening) was conducted on March 9, 2022, the
Procurement Committee orders to proceed the evaluation with a Sub Evaluation committee.
Thus, proposal documents were dispatched to the sub evaluation committee and the
corresponding Technical Evaluation commenced accordingly
4.1.Bid Evaluation Criteria

The evaluation has been done on the basis of RFP evaluation criteria which were prepared
in the light of PPAs 2011 Guidelines by Public procurement agency, for Procurement of
Goods, Works & Services.

1.Professional, Technical, and Financial Qualification Criteria

1.1.Professional Qualifications and Capability of the Consultant (ITC Clause 14)

A. At least 1,000 professional staff currently work for the Consultant worldwide,
B. Among the professional staff mentioned in sub-clause (a) should be at least 150
needs to be of higher/management (minimum 15 years of experience) position.
Headquarters' Procurement Process and Summary of Evaluation Report

1.2.Technical Qualifications, Competence, and Experience of the Consultant (ITC Clause 16)
A. The Consultant has successfully completed at least three (3) similar Contracts for Banks
or similar high-rise building projects with a construction value of at least USD 20,000,000
(Twenty Million USD) , in the past ten (10) years;

1.3.Financial Standing of the Consultant (ITC Clause 15)

A. The average annual turnover for the last consecutive five (5) years must exceed USD
50,000,000 (Fifty million USD).

2.Evaluation of the Technical Proposal

For Personnel Capabilities, the number of points to be assigned to each of the positions or
disciplines shall be determined by using proportions of 30.00%, 40.00% and 30.00% for relevant
total experience, Experience in similar works and experience in proposed position
respectively.
Headquarters' Procurement Process and Summary of Evaluation Report

Summary of Criteria for Technical Document Evaluation

Proportional
Priority Name of criteria
Points in %
Total points for criterion (1): 55%

The number of points to be assigned to each of the positions or disciplines shall be determined
considering the following three sub-criteria and relevant percentage weights:

1 (a) Total experience 30%

(b) Experience in similar works 40%
(c) Experience in proposed position 30%
Total weight: 100%
Total points for criterion (2): 30%
Adequacy of the proposed methodology and work
Allotted point
plan in responding to the Terms of Reference:
2 (a) Technical approach and methodology 10%
(b) Work plan 10%
(c) Organization and staffing 10%
Total points for criterion (3): 15%
Currencies of Financial Proposal offer
% of Currency offer in
% of Currency offer in
Employer country Allotted point
USD or EURO.
(Birr)
0 100 3%
3
10 90 6%
20 80 9%
30 70 12%
40 60 15%
Σ Total Points for the two Criteria (1+2+3) 100.00%
Headquarters' Procurement Process and Summary of Evaluation Report

4.2.Bidder Result Under Must Meet Evaluation and Qualification Criteria

1. Professional Qualifications and Capability of the Consultant (ITC Clause 14
Bidder 1: - Dar Al-Handash Consultant

❑ There are 8600 staff currently working world wide and among them 5955 are professionally
qualified Engineers, Architects, Town planners, Environmentalist, Economist, Finance,
Marketing and Management specialist, Quantity surveyors and others,
❑ More than 150 of their professionals are found to be at higher level with minimum of 15
years’ experience.

Accordingly, we found the bidder full filled the must meet criteria
Bidder 2: - Engineering Consultants Group (ECG)

❑ There are 3143 staff currently working world wide among them 2496 are professionally
qualified Engineers, Architects, Town planners, Environmentalist, Economist, Finance,
Marketing and Management specialist, Quantity surveyors and others and,
❑ More than 150 their professionals are found to be at higher level with minimum of 15 years’
experience.
Accordingly, we found the bidder full filled the must meet criteria
2.Technical Qualifications, Competence, and Experience of the Consultant (ITC Clause 16)
 Headquarters' Procurement Process and Summary of Evaluation Report

Similar Projects Handled by (Dar Al-Handash Consultant)

N0. Client Location Project Size Service provided Status

Building Design, program

A four phased mixed used development comprising 10% housing 20
United development management of a pool of projects, 2004 to
1 Doha, Qatar to 40 story residential towers, Villa, 3 five star hotels on a site area
Company Project management and 2012
of 400 hectares.
Supervision of the construction.

Design review, Construction

Al Tadamon company
The project consists of 35 floors (140m high) with total floor area of supervision, Support during 2007 to
2 for Real Estate Libya
51,000m2 with construction cost of USD 78.5 Million. commissioning and balancing of 2010
investment
the system
H.E Sheik Saud Bin
The tower consists of 44 floors (238m high) with built up area of Post contract project Management 2007 to
3 Mohammed Qatar
113,000 m2 with construction cost USD 129.3 million and Construction supervision 2014
Bin Ali Al-Thani

The tower consists of 53 floors Preliminary & final design, Project

Magna Holdings Burji Libya 2007 to
4 of total height about 210mwith built up area of 147,000 m2 with management and Supervision of
Limited (Libya) 2010
construction cost of USD 200 Million the construction.

The project consists of 12 towers with varying floor from 30 to 50 Concept design, Detail design,
2012 to
5 Ministry of Finance Saudi Arabia stories and total built up area 1.5 million square meters with Tender document preparation and
2019
construction cost of USD 4.2 Billion Construction supervision
Headquarters' Procurement Process and Summary of Evaluation Report
Headquarters' Procurement Process and Summary of Evaluation Report

●Concept Design
The project consists of 12 towers with varying
Ministry of Finance (Abraj floor from 30 to 50 stories and total built up ●Detail design
2 Makkah, Kingdom of Saudi Arabia 2012- 2019
Kudai) area 1.5mil m2 with construction cost of USD ●Tender documents
4.2Billion ●Supervision of Construction
 Headquarters' Procurement Process and Summary of Evaluation Report

Similar Projects Handled by (Engineering Consultants Group (ECG))

N0. Client Location Project Size Service provided Status
Project management, Supervision of the
The JW Marriot Hotel consists of 51 floors with 5
Daphne Hotel Construction, Design (Architectural, Civil Works, 2015 to
1 Doha, Qatar star hotel with built up area of 119,285m2 with
Company ICT, Electrical, HVAC, Mechanical & Interior Ongoing
construction cost of USD 300 Million.
design)
The Ocean Heights consists of 87 floors with 680 Project management, Supervision of the
condominiums and other facilities 5star hotel and Construction, Design (Architectural, Civil Works, 2006 to
2 DAMAC Properties UAE
has total height of 310m with construction cost of ICT, Electrical, HVAC, Mechanical & Interior 2010
USD 205 million. design)
Project management, Supervision of the
The Park Tower consists of
Construction. Design (Architectural, Civil Works, 2004 to
3 DAMAC Properties UAE 49 floors with built up area of 185,800m2 with
ICT, Electrical, HVAC, Mechanical & Interior 2011
construction cost of USD 603,280,000 million.
design)
Project management, Supervision of the
The Samrya Twin Towers consists of 44 floors with
Gulf East Trading Construction, Design (Architectural, Civil 2008 to
4 Qatar built up area of 111,893m2 with construction cost
& Contracting Works, ICT, Electrical, HVAC, Mechanical & 2010
of USD 96 million.
Interior design)
Qatar Investment The 44 West Bay Residential Tower consists of 44 Design Review, project management and 2006 to
5 Doha
Group floors with built up area of 65,000m2 construction supervision 2010
Headquarters' Procurement Process and Summary of Evaluation Report

●Project ●Project
The Park Tower consists Management
Management Ocean Heights Facilities include 310 meters
of 49 floors with built up ●Detail design ●Detail design
DAMAC 2004- DAMAC Ocean Heights Soars with 87 floors. The 2006-
3 UAE area of 185,800m2 with 3 UAE
2011 2010
Properties ●Supervision of Properties approximate construction cost is USD 205 Million ●Supervision of
construction cost of USD Construction Construction
and service fee for consultant is USD 4.1 Million
603,280,000 million.
Headquarters' Procurement Process and Summary of Evaluation Report

3.Financial Standing of the Consultant

Bidders were requested to present the average annual turnover calculated as total
certified payments received for contracts in progress or completed within the last five
(5) years must exceed USD 50,000,000.00 (Fifty million USD).
Accordingly Both Bidders has full filled as per the criteria
4.2.Bidder result under Qualification with points
4.2.1.Personnel Experience (100%)
❑ Total Experience = 30.00%
❑ Experience in similar works = 40.00%
❑ Experience in proposed position = 30.00%
With the following Team Composition
❑ Environmental and Social Impact Assessment Plan
❑ Preparation of Bidding Documents
❑ Design Review Team
❑ Concept Design Team
❑ Construction Supervision and Contract Administration Team
 Headquarters' Procurement Process and Summary of Evaluation Report

Accordingly the bidders submitted the required personnel as per the terms of reference and scored
the following point

DAR:-Personnel Capabilities ECG:-Personnel Capabilities

Percentage Points Percentage Points
No. Position Allotted Awarded Remark No. Position Allotted Awarded Remark
(%) (%) (%) (%)
A Concept Design Team A Concept Design Team
I General 5.00 3.50 I General 5.00 3.5
II Architectural Design Team 17.50 14.95 II Architectural Design Team 17.50 14.95
III Structural Design Team 8.50 6.85 III Structural Design Team 8.50 6.85

MEP, HVAC, ICT & Fire Precaution MEP, HVAC, ICT & Fire Precaution
IV 14.50 10.15 IV 14.50 10.1
Service Design Team Service Design Team

V Transportation 1.50 1.5 V Transportation 1.50 1.55

Environmental and Social Impact Environmental and Social Impact
B B
Assessment Plan 4.00 3.4 Assessment Plan 4.00 3.05
Preparation of Bidding C Preparation of Bidding Documents
C
Documents 4.00 3.1 4.00 3.15
D Design Review Team 20.00 16.7 D Design Review Team 20.00 16.7

Construction Supervision and Construction Supervision and

E E
Contract Administration Team Contract Administration Team
25.00 21.1 25.00 21.1
Total 100.00 81.25 Total 100.00 80.95
After Conversion - Total 55.00 44.69 After Conversion - Total 55.00 44.52
Headquarters' Procurement Process and Summary of Evaluation Report

4.2.2 Adequacy of the proposed methodology and work plan(30%)

❑ Technical Approach and Methodology = 10%
❑ Work Plan= 10%
❑ Organization and staffing = 10%

Accordingly, Out of 30% both bidders Dar Al-Handash Consultant and ECG have scores 30%
4.2.3.Currencies of Financial offer in%
❑ Bidder were requested to present the financial proposal offer in the employer country and in
foreign currency in the following option.

Currencies of Financial Proposal offer

Percentage Points
% of Currency offer in USD or
No. % of Currency Offer in ETB Allotted Awarded Max
EURO.
(%) (%)
1 0 100 0 0
2 10 90 3 0
3 20 80 9 0
4 30 70 12 0
5 40 60 15 15
Total 15.00 15.00
 Headquarters' Procurement Process and Summary of Evaluation Report

Bidder 1: - Dar Al-Handash Consultant

Proposed:- 40 percent in local currency (ETB) and 60 percent in foreign currency.
Accordingly, out of 15.00% the bidder (Dar Al-Handash Consultant) scores 15.00%.

Bidder 2: - Engineering consultant group

Proposed:- 20 percent in local currency (ETB) and 80 percent in foreign currency.
Accordingly, out of 15.00% the bidder (Engineering consultant group) scores 9.00%.
5.Summary of Technical Evaluation Result
Summary of Technical Evaluation of Dar Al-Handash Consultant

No. Description Allotted Percentage (%) Awarded Percentage (%) Remark

1
Personnel Capabilities 55.00% 44.69%

Adequacy of the proposed methodology and work plan

2 in responding to the terms of reference 30.00% 30.00%

Currencies of Financial Proposal offer 15.00% 15.00%

3
Total 100.00% 89.69%
Headquarters' Procurement Process and Summary of Evaluation Report

Summary of Technical Evaluation of Engineering Consultant Group (ECG)

No. Description Allotted Percentage (%) Awarded Percentage (%) Remark

1
Personnel Capabilities 55.00% 44.52%

Adequacy of the proposed methodology and work

2 plan in responding to the terms of reference 30.00% 30.00%

Currencies of Financial Proposal offer 15.00% 9.00%

3
Total 100.00% 83.52%

Recommendation of the Sub Evaluation Team

As per the RFP, The evaluation committee found Dar Al-Handash Consultant and
Engineering Consultants Group (ECG) as technically responsive bidder.
 Headquarters' Procurement Process and Summary of Evaluation Report

6.Final Direction’s Passed by Construction Steering Committees on the Team Recommendation

After thoroughly discussing on the agenda, the members of the Construction Steering Committee
unanimously forwarded the following condition with its minute CSC-4-2022, i.e. order was given to
proceed with the Second Bid Opening (Financial Proposal Opening) and is to be conducted on April 9,
2022.
Picture Captured during Financial Proposal Opening
Headquarters' Procurement Process and Summary of Evaluation Report
 Headquarters' Procurement Process and Summary of Evaluation Report

7.Summary of Financial Evaluation

Detailed Evaluation before and after arithmetic check:

Total Amount
Total Amount Before Deviation after
After arithmetic Remarks
No Bidders Name arithmetic check (in USD) arithmetic check
check (in USD)
(in USD)

Engineering
The price offered includes
1 Consultants 17,395,244.00 17,395,202.00 -42 USD
payable local taxes and
Group (ECG)
Vat (15%)

The price offered includes

2 Dar Al- 10,165,538 10,158,538.0 +7000 USD
payable local taxes and
Handasah
Vat (15%)
Consultant
 Headquarters' Procurement Process and Summary of Evaluation Report

8.Consolidated Evaluation
Technical Score
S/No Firm Name Technical Score out of Converted Technical score to 60% Remark
100%
1 DAR 89.69 53.82
2 ECG 83.52 50.11

Financial Score
S/No Firm Name Financial offer Converted Financial Remark
score to 40%
1 DAR 10,158,538.0 40
2 ECG 17,395,202.0 23.36

Combined Total Score

S/No Firm Name Technical Score Financial score(Sf) Total Score Rank
out of 60% out of 40%
1 DAR 53.82 40 93.82% 1st

2 ECG 50.11 23.36 73.47% 2nd

 Headquarters' Procurement Process and Summary of Evaluation Report

9. Direction’s Passed by Construction Steering Committees on different issue related with Evaluation

Discussion on the Overall Evaluation Report with its minute CSC-5-2022:

After reviewing the Overall Evaluation Report and observing the exorbitant variation in price offer (which is USD 7,236,664.00)
between the two (2) technically responsive bidders, the Construction Steering Committee made a thorough discussion on the following
points:
❑ This high offered price variation is not sufficient for using as basis for reaching on the right price given the complex nature of the
project and availability of few bidders involved on the same,
❑ And the Bank has already gone through the three (3) bid processes for purchase of Design-Build Consultant Services and
rebidding will expose the Bank of being dispossessed from the given land by Addis Ababa Land Administration and Management
Bureau as it already gave warning to the Bank to start construction within six (6) months.
Having the above stated points realized, Construction Steering Committee also made a thorough discussion in obtaining a reference
price through an intense negotiation with both bidders by having the necessary point of negotiations (both Technical and Financial) in
reference to Sub-Article No. - 2.3.4.2. of the Bank’s Procurement Policy [September 18, 2021] (stipulates that the Steering Committee
shall negotiate with the main supplier/vendor of high-value purchases (in the case of lT and Construction works) even though the price
proposed is not the minimum compared to other bidders' Financial Proposal aiming the bank to have compatible and flawless system
across technologies already implemented in the bank).
 Headquarters' Procurement Process and Summary of Evaluation Report

Construction Steering Committee’s Decision:-

❑ It was decided to engage both bidders (Dar Al-Handasah Consultants and ECG Qatar) for negotiations considering that ECG Qatar
already highlighted its interest for negotiation on its Financial Proposal which will accordingly help the committee to get a basis to
reach on the right price for the intended services,
❑ In line with that, Procurement Committee was ordered to make a call for negotiation with both bidders (Dar Al-Handasah
Consultants and ECG Qatar) in pursuit of having the right price for the intended services.

Negotiation with the Responsive Bidders (DB Consultant) – Headquarters Building (HQ) – CSC-6-2022

Technical and Financial negotiation points were raised to both bidders and detailed discussion and responses were
forwarded accordingly. DAR was not ready at the moment but ECG forwarded discount offer of USD 9,788,494.00 (with
VAT and TAXs) and hard currency (USD) to local currency (BIRR) proportion is 75% to 25% respectively.
After thoroughly discussing on the agenda, the Construction Steering Committee recognized the aforesaid facts and
unanimously forwarded the following direction, i.e.:
❑ Both bidders (Dar Al-Handasah Consultants and ECG Qatar) were requested to take the necessary
discussion/negotiation points into account and submit their final discount offer by May 20, 2022.
Compiled summary of financial offer after negotiation

Financial Offer – During Negotiation

S/No Firm First Financial offer Second Financial Third Final USD to ETB proportion
Name during Bid Offer (May 16, 2022 - Financial Offer (as of Third Financial Offer)
Opening Negotiation) (May 20, 2022)
1 DAR USD 10,158,538.0 - USD 9,710,613.00 60/40
2 ECG USD 17,395,202.0 USD 9,788,494.00 USD 8,200,000.00 60/40

10. Concurrent Incidents

While the Bank is on the process of negotiation,

❑ The City administration urged the Bank, to commence the second projects, plot of 11,244sqm.
❑ Which in turn guided the Bank to proceed for work/scope change (by including the second project).
❑ Execute both project in parallel or successively.
 Headquarters' Procurement Process and Summary of Evaluation Report

11. Conclussion
After thoroughly discussing on the recent situation, the Construction Steering Committee unanimously forwarded the
following decision with its minute CSC-7-2022, i.e.:
❑ Partially revise the Original RFP, reference to the aforementioned changes in scope of work/services,
❑ Partially cancel the recent bid process and communicate both bidders (Dar Al-Handasah Consultants and ECG Qatar) to submit a revised
Financial Proposal and a revised Technical Proposal (if need be) reference to the aforementioned changes in scope of work/services; which
are stated hereunder: -
➢ Project - A, on the 6,322 m2 plot, originally envisaged to be a 65 story skyscraper building shall be changed to a 40 story
skyscraper building,
➢ Project - B with the following understated two (2) options:-
✓ Project – B1 (Option - 1), on the recently approved 11,244 m2 plot, shall be envisaged to be a 65 story skyscraper building,
✓ Project – B2 (Option - 2), on the 20,000 m2 plot to be approved in the near future, shall be envisaged to be a 65 story skyscraper
building,
❑ Finally, Procurement Committee was ordered to thoroughly communicate the two (2) bidders (Dar Al-Handasah Consultants and ECG Qatar)
on the new directions forwarded so that they can accordingly submit their revised proposals for the Bank’s subsequent action to follow.
 Headquarters' Procurement Process and Summary of Evaluation Report

Picture Captured in the process of the new land Acquisition on requesting of 20,000m2 land
The Bank President at Addis A/A City
Letter submitted for A/A City Administration Administration and Processing the new
Proposal submitted for A/A City
land Bureau in requesting 20000sqm land land for the bank
Administration land Bureau

A proposal for
Construction of
Coopbank
Skyscraper
Headquarters' Procurement Process and Summary of Evaluation Report
 Headquarters' Procurement Process and Summary of Evaluation Report

Chapter Four
BID No. 04 – Partial Cancelation of Bid and Request for Proposal

1.General note about Technical Proposal Evaluation

Having recalled that the scope of the project changed, Our Bank's prior invitation to recruit a foreign
consultant had to be partially Cancelled. As a result, the bank was compelled to revise the original
bidding document caused by the project scope modification, and after the amendment, the document was
delivered to both consultants; so they could submit their technical and financial proposal in accordance
with the amendment.
In light of this, each bidder was able to submit their proposal, and then the bids were opened in front of in
the presence of their representatives.
On June 28, 2022, following the opening of the bids, the technical proposal was sent to the evaluation
team for additional review and the evaluation team carefully examined both bidders' technical documents
and discovered the following points aroused due to project scope change.
 Headquarters' Procurement Process and Summary of Evaluation Report

❑ Work plan
❑ Organization and staffing
❑ Work schedule/Master work schedule
❑ Team composition and task assignment Staffing schedule

Even though the previous project scope has been changed, the submitted technical document by both bidders
was not changed significantly and also can’t affect the prior awarded technical point. Thus the evaluation
team, after thoroughly review the technical document, have reached on the following recommendation.

❑ The submitted technical documents highly strengthen the previous technical document.
❑ The submitted additional technical document shall be considered during contract signing.
❑ RFP amendment made only on the project scope hence the evaluation criteria and the allotted points
shall remain the same.
❑ Thus, the new technical document does not alter the previous technical score.
Headquarters' Procurement Process and Summary of Evaluation Report

1.1 The Technical Evaluation Recommendation

Therefore, by considering the above raised points, the evaluation teams have recommended that the
previous technical evaluation report result for both bidder to be considered and at the same time
it recommended to go to the next bid proceedings.

1.2 Construction Steering Committee Discussion -

Thorough discussion was made on the recommendation and the Construction Steering
Committee unanimously forwarded the following decision with its minute CSC-9-2022 i.e.:
❑ Concerning the Technical Evaluation Report: it was decided to proceed as recommended by the assigned
evaluation team – which is not to alter both bidders (Dar Al-Handasah Consultants and ECG Qatar) previous
Technical Point and Score,
❑ And accordingly, order was given to proceed with the Second Bid Opening (Financial Proposal Opening) and
shall be conducted on July 11, 2022.
Headquarters' Procurement Process and Summary of Evaluation Report

2.Financial Evaluation
Financial Proposal before and after arithmetic check (The price is inclusive of local taxes and VAT)

No. Bidders Amount Amount

Name Proposal option (Before Arithmetic (After Arithmetic Difference (in
Checking) In USD Checking) In USD USD)

Project - A 0.00
Plot size 6322sqm 7,464,000 7,464,000
Engineering
Consultants
Group (ECG) Project - B1 12,584,000.16 -0.16
1
Plot size 11244sqm 12,584,000

Project - B2 -0.16
Plot size 20000sqm 12,584,000 12,584,000.16
Headquarters' Procurement Process and Summary of Evaluation Report

Financial Proposal before and after arithmetic check (The price is inclusive of local taxes and VAT)

No. Bidders Amount Amount

Proposal option
Name (Before Arithmetic (After Arithmetic Difference
Checking) in USD Checking) in USD (in USD)

Project - A 0.00
Plot size: 6322sqm 8,296,100 8,296,100
Dar Al-
2 Handasah Project - B1 16,427,175 0.00
Consultant Plot size:11244sqm 16,427,175

Project - B2 22,178,325 22,178,325

0.00
Plot size:20000sqm
Headquarters' Procurement Process and Summary of Evaluation Report

Financial Score (Out of 40%)

Financial Score (Out of 40%)

Proposal option Engineering Consultants Group Dar Al-Handasah Consultant Remark
(ECG)

Project - A, On Plot size

6322sqm 40 35.99

Project - B1 on Plot
size 11244sqm 30.64
40
Project-B
Project – B2 on Plot
size 20000sqm
40 22.69
Headquarters' Procurement Process and Summary of Evaluation Report

Aggregate Score (Out of 100%)

Engineering Consultants Group (ECG) Dar Al-Handasah Consultant

Technical Score Financial Total Score Technical Financial Total Remark
Proposal option
(St) – (Out of Score (Sf) – Out of 100% Score (St) – Score (Sf) – Score
60%) (Out of 40%) (Out of 60%) (Out of 40%) Out of
100%

Project-A
Plot size 6322sqm 50.11 40 90.11 53.82 35.99 89.81

Project-B-1 Plot size

11244sqm 50.11 40 90.11 53.82 30.64 84.46

Project-B-2 Plot size 50.11 40 90.11 53.82 22.69 76.51

20000sqm
 Headquarters' Procurement Process and Summary of Evaluation Report

3. Decision of Construction steering Committees

Financial and Overall Evaluation Report Review (as per the revised RFP) – Headquarters Building (HQ)
– CSC-11-2022

After thoroughly discussing on the aggregate point, the members of the Construction Steering Committee unanimously forwarded the
following direction, i.e.:
❑ The Committee agreed to onboard both bidders for negotiation to minimize the risk which could arise from awarding both projects
to one Consultant. The Committee also agreed that this could be realized if Dar Al-Handasah Consultants agrees to make further
discount,
❑ In addition to risk minimization, the Committee reached consensus that willingness of Dar Al-Handasah Consultants for further
discount and engagement on one of the two projects will also help the Bank commence the project on top urgent given that Dar Al-
Handasah Consultants has already established a branch office here in Addis Ababa and is locally registered plus managing a
project (like Ethiopian Airlines Skylight Hotel Expansion Project),
❑ Furthermore, the Committee also agreed that triangulation of technical expertise to be deployed by the two Consultants will
significantly aid in administering both projects,
❑ Accordingly, Procurement Committee was ordered to arrange a negotiation meeting with both bidders (Dar Al-Handasah
Consultants and ECG Qatar).
Headquarters' Procurement Process and Summary of Evaluation Report

4. Negotiation
Negotiation Meeting for DB Consultant Selection (as per the revised RFP) – Headquarters
Building (HQ) – CSC-12-2022
As per the directions forwarded on previous Steering Committee Meeting, Negotiation meeting was conducted and both
bidders were communicated on sharing the two projects,
❑ Due to the highlighted interest in commencing with Project – A on top urgent, the Committee expressed to DAR that the
Bank is willing to work with them if it considers further financial discount relative to its competitor (ECG Qatar). DAR
replied that they are willing to comply with the Bank’s latest interest forwarded and will make the necessary logical reviews
on their financial offer for Project – A,
❑ In the same manner, ECG Qatar was inquired on the same session whether it is willing or not to engage on only one of
the two projects; and if it is willing, it was also inquired to choose one of the two projects. In consequence, ECG Qatar
replied that they duly understand the Bank’s perspective and are willing to work on one of the two projects and
accordingly selected Project – B1 or B2 with its latest financial offer.
Subsequent Construction Steering Committee’s direction:
❑ The Committee instructed DAR to submit its revised financial offer,
❑ Moreover, the Committee also instructed Procurement Committee to schedule opening of the revised financial offer in
the presence of the Construction Streaming Committee members.
 Headquarters' Procurement Process and Summary of Evaluation Report

5. Final Decision
Revised Financial Proposal Opening and Overall Evaluation Report Review (as per the
revised RFP) – Headquarters Building (HQ) – CSC-13-2022

❑ Following the instruction forwarded on the previous Construction Steering Committee Meeting, only DAR submitted
a Revised Financial Proposal for Project – A only; which is USD 7,397,663.00 (including VAT and applicable TAXs),
❑ Revised Financial and Overall Evaluation was conducted and is summarized as follows.

5.1 Revised Financial Offer after negotiation

Engineering Consultants Group Dar Al-Handasah Consultants

Proposal Options (ECG Qatar) [USD] [USD]

Project -A Project – A (G+40 on 6322 m2) 7,464,000.00 7,397,663.00

Project – B1 (G+65 on 11244 m2) 12,584,000.16 16,427,175.00
Project-B
Project – B2 (G+65 on 20000 m2) 12,584,000.16 22,178,325.00
Headquarters' Procurement Process and Summary of Evaluation Report

5.1 Revised Financial Score after negotiation

Engineering Consultants Dar Al-Handasah

Proposal Options Group (ECG Qatar) Consultants
[%] [%]

A Project – A (G+40 on 39.64 40

6322 m2)
Project – B1 (G+65 on 40 30.64
B 11244 m2)
Project – B2 (G+65 on 40 22.69
20000 m2)
Headquarters' Procurement Process and Summary of Evaluation Report

5.2 Aggregate Score Summary (out of 100%):

Headquarters' Procurement Process and Summary of Evaluation Report

5.3 Construction Steering Committee Recommendation

After thoroughly discussing on the aforesaid facts, the Construction Steering Committee unanimously forwarded the
following recommendation, i.e.:
❑ The Committee agreed to recommend awarding the Consultancy Services for the reference projects as
follows:-
▪ Project – A to Dar Al-Handasah Consultants; with a total price of USD 7,397,663.00 (USD Seven Million
Three Hundred Ninety Seven Thousand Six Hundred Sixty Three and 00/100 Only) including VAT and
applicable TAXs,
▪ Project – B1 or B2 to ECG Qatar; with a total price of USD 12,584,000.16 (USD Twelve Million Five Hundred
Eighty Four Thousand and 16/100 Only) including VAT and applicable TAXs.
❑ And finally, the Committee decided to forward its recommendation to the Board of Directors for final approval.