OFFICE SUPPLIES PURCHASE REQUEST
DATE:
BRANCH/DEP'T:
NUMBER OF EMPLOYEES:
CONTACT NUMBER:
EMAIL ADDRESS:
PURPOSE:
LIST OF REQUESTS
No. QTY UNIT FULL DESCRIPTION REMARKS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Prepared & Requested by: Recommending Approval by: Approved by:
(Department/Division Head) (Mam Neng/Doc FGB)
Name: Name:
Date Date
ARCH FILE FOLDER HORIZONTAL 13.5X9.5
BALLPEN BLACK HBW
BALLPEN BLUE HBW
BALLPEN RED HBW
BATTERY AA 4'S EVEREADY
BATTERY AAA 4'S EVEREADY
BINDER CLIP 1" PRINCE
BINDER CLIP 2" PRINCE
BOND PAPER A4 70GSM
BOND PAPER A4 80GSM
BOND PAPER LEGAL 80GSM
BOND PAPER LONG 70GSM IT
BOND PAPER LONG 80 GSM
BOND PAPER SHORT 70GSM IT
BOND PAPER SHORT 80 GSM
BROWN ENVELOPE LONG
BROWN ENVELOPE SHORT
BROWN FOLDER LONG
CARTOLINA BLACK
CASIO CALCULATOR W/ SOLAR PANEL CASIO
CERTIFICATE HOLDER LONG 8.5X14
CLEAR BOOK LONG GRAY
CLEARBOOK LONG ORANGE
CLEARBOOK LONG YELLOW
CLIP BOARD LONG 9X12.5
COLORED PAPER ASSORTED
COLORED PAPER BLACK
COLUMNAR NOTEBOOK 8 COLUMNS
CONSTRUCTION PAPER A4 PINK 10'S
CONSTRUCTION PAPER A4 YELLOW 10'S
CORK BOARD WALL 30x45cm
CORRECTION TAPE J-863 JOY
CUTTER BIG ORDINARY JOY
CUTTER BLADE FOR REFILL
DOUBLE SIDED TAPE 1 INCH
ERC RIBBON EPSON ERC 30 (PURPLE) EPSON
EXPANDED ENVELOPE GREEN
EXPANDED ENVELOPE RED
EXPANDED FOLDER LONG GREEN
EXPANDED FOLDER LONG PINK
EXPANDED PLASTIC ENVELOPE WITH HANDLE LONG
GELPEN BALLPEN 0.5 BLACK DONG A
GLOSSY STICKER PAPER A4 10's
GLUE BIG 130G ELMERS
HIGHLIGHTER - BLUE FABER CASTEL
HIGHLIGHTER - ORANGE FABER CASTEL
HIGHLIGHTER - PINK FABER CASTEL
INK BLUE (FOR STAMP PAD)
INKJET PHOTO GLOSSY PAPER A4 200GSM 20'S ACACIA
LAMINATING FILM A4 125mic 100's ANY
MASKING TAPE 1"X100M CROCO
MATTE STICKER PAPER A4 10's VECO
MY GEL BALLPEN Blue 12's DONG A
PACKAGING TAPE BROWN 2"x100m
PACKAGING TAPE CLEAR 2"x100m CROCO
PAPER CLIP BIG 50MM
PAPER CLIP SMALL 33MM
PENCIL NO. 2 MONGOL
PENTEL PEN BLACK (BROAD) PILOT
PENTEL PEN BLACK (FINE) PILOT
PENTEL PEN RED (FINE) PILOT
PLASTIC ENVELOPE LONG
PLASTIC ENVELOPE SHORT
PLASTIC ENVELOPE WITH LOCK LONG
PLASTIC FASTENER 50's
PLASTIC FASTENER LONG 8 1/2"
POS RECEIPT PAPER THERMAL PAPER 80X70
POS TAPE JOURNAL 76MM X 70MM, 1 PLY CARBONLESS
PUNCHER 2 HOLE
PUSH PINS 100's
RECORD BOOK 500 PAGES (LOGBOOK)
REFILL INK BLACK PILOT
RUBBER BAND
RULER 12 INCH
SCISSORS BIG
SCOTCH TAPE 1"X100M CROCO
SCOTCH TAPE 1/2 INCH
SCOTCH TAPE DISPENSER FOR 1"
STAMPING PAD (PURPLE) NO.2 HBW
STAPLE WIRE NO.35-5M EXCEL
STAPLER WITH STAPLE REMOVER NO. 35 JOY
STICKY NOTE 1.5X2 ASSORTED
STICKY NOTE 3X2 ASSORTED
STICKY NOTE 3x3 MULTICOLORED JOY
WHITE BOARD MARKER BLACK PILOT
WHITE FOLDER LONG
WHITE FOLDER SHORT
WHITEBOARD ERASER
STANDARD OPERATING PROCEDURE (SOP) IN OFFICE SUPPLIES REQUEST:
1. OFFICE SUPPLIES PURCHASE REQUEST SHOULD BE DONE PER DEPARTMENT/DIVISION/BRANCH
A. MAKE SURE THAT FREQUENTLY USED OFFICE SUPPLIES ARE REQUESTED WITH ENOUGH QUANTITY TO SUPPLY A MONTH
B. OFFICE SUPPLIES REQUIREMENT WILL BE CONSOLIDATED BY THE BRANCH ADMIN/DESIGNATED PERSON IN EACH DEPAR
C. EMERGENCY REQUEST ARE ALLOWED GIVEN WITH REASONABLE JUSTIFICATION, URGENCY & PURPOSE.
D. SCHEDULE FOR OFFICE SUPPLIES REQUEST WILL BE DONE ONCE A MONTH ONLY. EVERY FIRST WEEK OF THE MONTH, CU
E. SECURE A LOGBOOK FOR ALL MONTH'S SUPPLY REQUEST. THERE WILL BE A RANDOM CHECK FOR YOUR OFFICE SUPPLIES
REMINDERS:
Ø Every request po ay need ma-include kung ilan ang employees na gumagamit ng supplies.
Ø Need na po natin gumawa ng Log book or Record ng usage of Supplies dahil hihingin na po yan ng ating Procureme
Ø Every Supplies po na Bago, o mga nasira o di na magagamit (ex. Stapler, Puncher, Ballpen etc), ay kailangan mai-re
Ø Next request po ay kailangan na mai-attached po sa file request ang Logbook/Record of supplies.
Ø Sa every ITEM po please specific po natin. Include ITEM, BRAND, COLOR (if any), UNIT.
Ex. Bond paper Short, Croco Paper, 5 REAM
Example Format for Log book/Record:
Qty
ITEM Received QTY Used Qty Left
Ex. BOND PAPER SHORT 5 REAMS 4 REAMS 1 REAM
TITY TO SUPPLY A MONTH LONG USE.
D PERSON IN EACH DEPARTMENT/DIVISION.
URPOSE.
WEEK OF THE MONTH, CUT OFF EVERY WEDS, FIRST WEEK.
OR YOUR OFFICE SUPPLIES INVENTORY.
o yan ng ating Procurement officer every request po natin.
n etc), ay kailangan mai-record po natin para may ma-ipakita po tayo as a proof na need na ng bago.
