4i A p p s Solutions
Date: 14th April 2022
DO.070 USER TRAINING MANUAL -
SUPPLIER
ORACLE CLOUD
E-TENDERING /
SOURCING SOLUTION
IMPLEMENTATION
n
4i app s. com
Table of Contents
I DOCUMENT CONTROL.............................................................................................. 2
I.I CHANGE RECORD .................................................................................................... 2
I.II REVIEWERS.............................................................................................................. 2
I.III DISTRIBUTION ....................................................................................................... 2
1. INTRODUCTION ................................................................................................ 3
2. GETTING STARTED FOR SUPPLIERS ............................................................. 3
3. PROCEDURE FOR VIEWING THE ACTIVE TENDER .................................... 4
3.1 I N S T R U C T I O N T O V I E W T H E A C T I V E T E N D E R S .................................................................................. 4
4. PROCEDURE FOR TENDER PARTICIPATION ............................................... 5
4.1 I NSTRUCTIONS FOR P ARTICIPATION IN THE T ENDER FOR E XISTING S UPPLIER ......................................... 5
4.1.1 I NSTRUCTIONS TO PAY FOR ONLINE BIDDING FEES . ..................................................................................... 6
4.2 I NSTRUCTIONS FOR P ARTICIPATION IN THE T ENDER FOR N ON -E XISTING S UPPLIER ............................. 8
4.2.1 I NSTRUCTIONS TO PAY FOR ONLINE BIDDING FEES . ................................................................................... 12
4.2.2 I NSTRUCTIONS TO A PPLY FOR FREE OF COST TENDER SALE . .................................................................... 14
5. PROCEDURES FOR THE SUBMISSION OF TENDERS. .............................. 16
5.1 I NSTRUCTIONS RELATING TO THE TENDERING PROCESS . ............................................................................... 16
6. PROCEDURE TO SUBMIT ONLINE QUOTATIONS. ................................... 17
6.1 I NSTRUCTIONS FOR SUBMITTING QUOTES THROUGH THE PROVIDER PORTAL . ........................................ 17
7. PROCEDURE FOR NOTIFYING PUBLICATION OF THE AWARD. .......... 22
8. PROCEDURE TO CREATE ONLINE MESSAGE. ........................................... 23
8.1 P ROCEDURE TO CREATE O NLINE M ESSAGE FOR THE TENDER . ..................................................................... 23
8.2 P ROCEDURE TO VIEW THE O NLINE M ESSAGE . .................................................................................................. 25
9. END OF THE PROCEDURE ............................................................................. 26
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I Document Control
I.I Change Record
Date Author Versi Change Reference
on
26 -Jan -22 Mr. Thirumalai Kannan K Draft Initial Version
29- Jan-22 Mr. Thirumalai Kannan K V1 Alignment Changes
Reviewer position, Removal
30- Jan-22 Mr. Thirumalai Kannan K V2
of name in the Screenshot
Additional information on
22- Feb-22 Mr. Thirumalai Kannan K V3
online payment
Additional information on
14- Apr-22 Mr. Thirumalai Kannan K V4
creation of online Message
I.II Reviewers
Name Position
Mr. Hamood Al Bulushi Project Manager, NSS
Mr. Nasr Al Abri SCM Lead, NSS
Mr. Nagarajan P Project Manager, 4iapps
Mr. Shantha Kumar S Solution Architect, 4iapps
I.III Distribution
Copy Name Location
No
1 4iapps Project Repository Muscat, Oman
2 NSS Project Repository Muscat, Oman
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.
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If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes.
1. Introduction
NAMA Group subsidiaries uses systems or manual process, to manage most of
their tender related activities. NAMA Group companies would like to replace its current
process or manual process to make the vendors to access the system more user
friendly for the required business processes. Hence, the NAMA Group has decided to
implement one of the top leading Oracle tendering systems, which would indeed
support all the users of NAMA group’s system will adopt the best practices to respond
the tender quotations.
This is the manual prepared for the supplier to navigate to respond their bid
received from the buyer.
2. Getting Started for Suppliers
▪ Oracle Sourcing Suppliers can use the product functionality to quickly locate
and respond to Tenders.
▪ Sourcing Buyers can invite you to register with the system. Once you receive a
registration invitation and have registered and been approved, you can start
participating in Tenders.
▪ To respond the Tenders to which you have been specifically invited, view the
Open Invitations section of the Tender Home page.
▪ To respond to a Tender, click the Tender number. Use the Search Negotiations
fields to search for a particular negotiation.
▪ To monitor the Tenders in which you are participating, check the Your Active
and Draft Responses section.
▪ To edit your personal information, click the Preferences link at the top of the
page. You can enter many different personal options such as your language,
date format, and password, among others.
▪ You can also click "Edit" link in the Profile section of Quick Links update
contact information such as your name and email address
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3. Procedure for Viewing the Active Tender
3.1 I n s t r u c t i o n t o V i e w t h e A c t i v e T e n d e r s
Interested supplier to view the active tenders in the Nama groups website can
follow the steps below after entering the Nam Group’s Website
Step 1 : Check the floating tender details in the webpage of company site
Step 2 : Click “Active Tenders”
Steps 3 : Click “Apply”
Steps 4 : View the Tender details
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4. Procedure for Tender Participation
4.1 Instructions for Participation in the Tender for Existing Supplier
Nama Group’s Existing Supplier can actively participate in the Tender with the help of
following steps
Step 1 : Eligibility check
Step 2 : Enter “CR Number” and Click “Confirm Availability”
Step 3 : Confirmation message will receive if CR Number is Available
Step 4 : Check the contact details and Click “Make payment”
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4.1.1 Instructions to pay for online bidding fees.
Suppliers are having option to buy the active tenders through online mode with the help of
following steps
Step 5 : Check Payment Details
Step 6 : Enter Contact Details
Step 7 : Enter Card Details
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Step 8 : Receipt details for future reference
Note to Suppliers:
▪ Once the payment has been done successfully, supplier will get the payment
confirmation immediately on the website & also payment receipt will be sent through e-
mail.
▪ The Tender Documents will be sent to registered supplier contact email-id.
▪ You can use the payment receipt details for the future reference.
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4.2 Instructions for Participation in the Tender for Non-Existing Supplier
The suppliers who are not registered with the Nama Group’s company can use the
following steps to complete their registration for applying active tenders
Step 1 : Check for Tender details
Step 2 : Enter “CR Number” and Confirm Availability
Step 3 : If error message comes then click the “ click here to register supplier”
Step 4 : New window will open for supplier registration
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Step 5 : Click 2 for Adding additional contact details
Step 6 : Click “+” to create Address
Step 7 : Create Address in the newly opened window
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Step 8 : Click “4” to answer the Questionnaire section
Step 9 : Click “+” to add the attachments
Step 10 : Click “5” to Review the entered details
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Step 11 : Click “OK ” to Confirm the registration
Step 12 : Once Registration is verified & approved by Supplier Administrator, you will get
e-mail notification on your register Supplier Contact E-Mail ID.( Eg. Is Shown below)
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4.2.1 Instructions to pay for online bidding fees.
Step 1 : Check Payment Details
Step 2 : Enter Contact Details
Step 3 : Enter Card Details
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Step 4 : Receipt details for future reference
Note:
▪ Once the payment has been done successfully, supplier will get the payment
confirmation immediately on the website & also payment receipt will be sent
through e-mail.
▪ The Tender Documents will be sent to registered supplier contact email-id.
▪ You can use the payment receipt for future references
Sample Receipt received through mail
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4.2.2 Instructions to Apply for free of cost tender sale.
Step 1 : Select the Tender and click “Apply”
Step 2 : Enter CR number and Click “ Confirm Availability”
Step 3 : Enter CR number and Click “ Confirm Availability”
Step 4 : New window appears and Search contact name and add
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Step 5 : Check the contact details and Click “ Apply for the Tender”
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5. Procedures for the Submission of Tenders.
5.1 Instructions relating to the tendering process.
▪ Once the sales cut-off date is reached, Supplier will be provided access in the system
to submit the tender response for both Technical and Commercial assessments.
▪ You are advised to check your supplier portal frequently for further notifications
regarding the BID Submission & the Status of the tender.
Supplier will get the Notification in the registered email and an example is shown
below:
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6. Procedure to Submit Online Quotations.
6.1 Instructions for submitting quotes through the provider portal.
Step 1: Open the Supplier URL & enter login details provided by the buyer
Note: You can refer your email for the Supplier URL & Login Credentials
Step 2: Enter the login Page
Step 3: Click the recent activity
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Step 4 : Click the “Actions “ > “Respond” > “Acknowledge Participation”
Step 5 : Click the “Create Response”
Step 6: Accept Terms and Conditions
Step : 7 Enter the required details in “ Overview” Section
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Step : 8 Fill all the section as shown below
Step : 9 Adding attachments to the required information
Step : 10 Click 3 to Create Response
Step : 11 Click “Review” to check the entered values
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Step : 12 Click “Action” > “Validate” to check the entered values
Step : 13 Click “Ok” for Confirmation and click ”Submit”
Step : 14 Click “Ok” for confirmation
Step : 15 Click “Supplier Portal“
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Step 16: Click “Manage Responses”
Step 17 : Click “Responses”
Step 18 : Click “Revise” for resubmit the Quote
Step 19 : The Steps from 7 to 14 is to be repeated
Instruction to Supplier : The Quote submission process is completed and after
assessment the mail will be received from the company for the status of the Tender.
Hence, Supplier need to check the email frequently.
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7. Procedure for Notifying Publication of the Award.
Notification will be received through user active login mail regarding the status of award
Step : 1 Click Notification icon to view award details
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8. Procedure to Create Online Message
In order to get the clarification regarding the tender, the Supplier can follow the below steps to
communicate with the buyers
8.1 Procedure to create Online Message for the tender
Step 1 : Use the Supplier portal login and enter the home page
Step 2 : Click Supplier portal
Step 3 : Click View Active Tender
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Step 4 : Click View Active Tender
Step 5 : Click the Tender Number
Step 6 : Click the Message icon
Step 7 : Click the “+” symbol to create Message
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Step 8 : Complete the required details and click send
8.2 Procedure to view the Online Message.
Step 9 : Click the notification icon in the supplier login page
Step 10 : Click the notification message
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Step 11 : View the reply from the company
Instruction : To reply to the message follow the steps from 1 to 8
9. End of the Procedure
End of the Procedure
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