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Election Report Checklist

The document outlines the election reports checklist that must be submitted to the Regional Office within 15 days of any regular or special homeowner association election. It lists the required documents, including: notice of election, proof of notice posting/delivery, voter list, attendance sheet, notarized election minutes detailing voting results, tally sheets, and updated general information sheet. For mobile voting, it also requires certification of ballot distribution/collection details and a list of members who voted at their residence.

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Villanueva Yuri
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1K views2 pages

Election Report Checklist

The document outlines the election reports checklist that must be submitted to the Regional Office within 15 days of any regular or special homeowner association election. It lists the required documents, including: notice of election, proof of notice posting/delivery, voter list, attendance sheet, notarized election minutes detailing voting results, tally sheets, and updated general information sheet. For mobile voting, it also requires certification of ballot distribution/collection details and a list of members who voted at their residence.

Uploaded by

Villanueva Yuri
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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ELECTION REPORTS CHECKLIST

Section 98 of the Revised IRR of RA 9904

HOA NAME & ADDRESS

DATE OF ELECTION

Regular

Special

Within 15 days from the date of any regular of special election, the Election Committee (ELECOM) shall submit the
following documents to the Regional Office:

Copy of the NOTICE OF ELECTION sent to the members and posted in conspicuous places in the
subdivision/village or communication

Proof of services and publication/posting of the Notice of Election, or notarized certification issued by
the Election Committee (ELECOM) attesting that notices of election were sent and/or delivered to all
members, and that said notices were posted at the office of the association, on bulletin boards and
other common areas and in con conspicuous places within the subdivision/village or community

Master list of qualified voters as certified by the association Secretary and attested to by the Treasurer

List of members who participated in the election or the attendance sheet with the corresponding
signatures of the members present, certified by the Election Committee

Notarized minutes of elections prepared and signed by the Election Committee stating, among others,
the following:

1. Mode or modes of conducting


the election

2. Total number of qualified voters,


the number of voters who cast
their votes or participated in the
elections.

3. The number of votes garnered


by each candidate, ranking and
result of the voting.

4. Copy of the election tally sheets


certified by the Election
Committee.

Notarized Updated General Information Sheet signed by the association secretary.


For mobile ballot box voting system, in addition to the above, the ELECOM shall
certify as to the following:
Date and time the ELECOM and the representatives of the candidates departed from the polling place
to conduct mobile ballot box voting.

Number of ballots distributed to the members or their proxies and the number of ballots dropped in the
sealed transparent ballot boxes, the name of the ELECOM member who issued the ballots, and the
name of the ELECOM member who collected the ballots and brought the sealed ballot boxes to the
designated polling place for counting.

List of members who voted at the place of residence, ballot number and signature of the member or
proxy who received and dropped the ballot in the sealed ballot box.

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