CONSTITUTION AND BYLAWS

MATHEMATICS CLUB at CSU DOMINGUEZ HILLS

ARTICLE I NAME OF THE ORGANIZATION

Section 1. The name of the organization shall be the Mathematics Club at CSU
Dominguez Hills.

ARTICLE II PURPOSE OF THE ORGANIZATION

Section 1. The purpose of this organization shall be to spread the joy of mathematics
throughout the CSU Dominguez Hills campus by promoting a social and
intellectual environment to all students with an interest in mathematics;
exposing students to interesting topics in mathematics that they would not
normally encounter in the classroom; inviting guests to speak to club
members; and educating members about possible career options involving
mathematics.

ARTICLE III AUTHORITY

Section 1. This organization is a recognized student organization at CSU Dominguez

Hills and adheres to all campus policies.

Section 2. This organization may establish Standing Rules to govern administrative

and procedural matters (such as time and location of meetings, etc.).
Standing rules shall not conflict with these bylaws. Standing Rules may be
adopted, amended, or temporarily suspended by a majority vote present at
an organization meeting where a quorum is present (advance notice is not
required).

Section 3. The rules contained in the most recent version of Robert’s Rules of Order,
Newly Revised shall be the parliamentary authority for this organization
and shall govern in all cases to which they are applicable and in which
they are not inconsistent with these bylaws and any special rules of order
the organization may adopt.

ARTICLE IV MEMBERSHIP

Section 1. Membership in the organization shall be open to all those regularly

enrolled CSU Dominguez Hills students who are interested in
membership. There shall be no other requirements for admission to regular
membership. Each regular member has equal rights and privileges.

Page 1! of 8!
Section 2. Eligibility for membership or appointed or elected student officer
positions shall not be limited on the basis of race, religion, national origin,
ethnicity, color, age, gender, gender identity, marital status, citizenship,
sexual orientation, or disability. The organization shall have no rules or
policies that discriminate on the basis of race, religion, national origin,
ethnicity, color, age, gender, gender identity, marital status, citizenship,
sexual orientation, or disability.

Section 3. This organization shall prohibit all members and officers from engaging in
hazing or committing any act that injures, degrades or disgraces any
fellow student.

Section 4. This organization shall comply with Title 5, Section 41301, Standards for
Student Conduct.

Section 5. Members may be required to pay dues, which will be determined by the
presiding President and Advisor of each academic year.

Section 6. Members shall be required to attend at least 60 % of the organization’s

regularly scheduled meetings.

ARTICLE V OFFICERS OF THE ORGANIZATION

Section 1. The elected officers of this organization shall be: President, Vice
President, Treasurer, and Secretary.

Section 2. Powers and Duties of Officers:

a. The President shall serve as the chief executive officer of the

organization, shall preside at all meetings of the organization and
shall prepare the agenda for meetings. The President shall be the
official spokesperson of the organization, representing the policies,
views, and opinions of the organization in its relations with the
campus and community at large. The President shall appoint all
committees and committee chairs. The President shall be an ex
officio member of all committees. The President shall have such
further powers and duties as may be prescribed by the
organization.

Page 2! of 8!
 b. The Vice President shall preside at organization meetings in the
absence of the President. The Vice President shall perform all legal
duties assigned by the President. The Vice President shall assume
the office of President if the office becomes vacant. 


c. The Treasurer shall handle all financial affairs and budgeting of the
organization, maintain all necessary accounting records, and
prepare monthly financial reports for the membership. These
records shall be maintained in accordance with generally accepted
accounting principles. The Treasurer shall collect and deposit all
dues and fees. The Treasurer shall work with the Advisor to
maintain the organization’s financial records. In order for a
disbursement to occur, it will require signatures of both the
Treasurer and President.


d. The Secretary shall take minutes at all meetings of the

organization, keep these on file, and submit required copies to all
organization members. The Secretary shall be responsible for all
organization correspondence and shall keep copies thereof on file.
The Secretary shall maintain membership records for the
organization.

Section 3. Qualifications necessary to hold office in this organization are as follows:

a. To be eligible for and to hold office, candidates must meet the

requirements of CSU’s policy on minimum academic
qualifications for student office holders for major and minor
student officers or representatives that is found at
http://www.calstate.edu/SAS/stdsrvc.shtml.

ARTICLE VI SELECTION OF OFFICERS

Section 1. The President, Vice President, Treasurer, and Secretary are elected
annually. Elections are held at the end of each spring semester and shall
take place at a regularly scheduled meeting of the organization at which a

Page 3! of 8!
 quorum is present. At least one week’s notice shall be provided for any
meeting at which an election is to be held.

Section 2. Nominations for officers shall be made at the regular meeting immediately
preceding the election. Nominations may also be made from the floor
immediately prior to the election for each office. Members may nominate
themselves for an office.

Section 3. The officers shall be elected in this order: President, Vice President,
Treasurer, and Secretary.

Section 4. Officers shall be elected by majority vote. If no candidate receives a

majority vote, a runoff election shall be held between the two candidates
receiving the highest number of votes. In the event of a tie, there shall be a
revote. If the result of the revote is still a tie, the election shall be decided
by the flip of a coin.

Section 5. Votes shall be cast by secret ballot; however, when there is only one
candidate for an office, a motion may be made to elect the candidate by
acclamation.

Section 6. Officers shall assume office on the first day of the semester following the
election and shall serve for one academic year.

Section 7. Officers may be recalled from office for cause. To initiate a recall election,
a petition signed by two-thirds of voting members must be submitted at a
regular meeting and a recall vote shall be taken at the next regular
meeting. The officer subject to recall shall be given written notice of the
recall at least 72 hours prior to the meeting at which the recall vote will be
held and shall be given an opportunity to provide a defense. A two-thirds
vote is required to remove an officer.

Section 8. If the position of President becomes vacant as the result of resignation,

ineligibility or recall, the Vice President shall assume the office of
President. Vacancies in any other elected office shall be filled by an
election held at the next regular meeting where the vacancy was
announced. Nominations may be made at the meeting where the vacancy
is announced, and nominations may also be made from the floor at the

Page 4! of 8!
 time of the election. The President may appoint an interim officer to fill
the vacancy until the election is held

ARTICLE VII MEETINGS

Section 1. Regular meetings shall be scheduled bi-weekly during the academic year.

Section 2. Special meetings may be called by the President or a majority of the

Executive Committee. All members must be given a minimum of 24 hours
notice prior to the meeting time.

Section 3. Business cannot be conducted unless a quorum of the membership is

present. A quorum for this organization is defined as a majority of the
voting membership.

Section 4. Members must be present to vote. Absentee or proxy voting is not

permitted.

Section 5. In order to vote a member must be in good standing. To be in good

standing requires that members miss no more than 40% of regularly
scheduled meetings with an unexcused absence during the academic
semester.

ARTICLE VIII ADVISOR

Section 1. The organization shall appoint an individual employed as a faculty or staff

member by CSU Dominguez Hills to serve as the university advisor to this
organization. Auxiliary staff and student assistants are not eligible to serve
as advisors. The advisor shall fulfill the responsibilities specified in the
Clarification of Advisors Role document. Advisors shall serve on an
academic year basis or until their successor has been selected.

ARTICLE IX. EXECUTIVE COMMITTEE

Section 1. The Executive Committee shall consist of the elected and appointed
officers, with the advisor(s) serving as non-voting member(s).

Section 2. The Executive Committee shall meet weekly during the academic year.
Special meetings may be called by the President or a majority of the
Executive Committee. All members must be given 24 hours’ notice of the
meeting. A quorum shall consist of a majority of the Executive Committee
members.

Page 5! of 8!
Section 3. When necessary, Executive Committee business can be conducted via
email or via online meetings.

Section 4. The Executive Committee shall have general supervision of the affairs of
the organization between meetings and is authorized to take action when
action must be taken prior to the next meeting.

Section 5. The Executive Committee shall report to the membership all actions taken
between meetings. Except when it is too late to do so (such as when a
contract has been executed), any actions taken by the Executive
Committee may be rescinded or modified by the membership by a
majority vote.

ARTICLE X STANDING AND AD HOC COMMITTEES

Section 1. The organization shall have the following standing committees:

Fund Raising/Finances and Social.

Section 2. The duties of each of Standing Committees are as follows:

a. Fund Raising/Finances Committee shall work on developing and

carrying out various fund raisers for the club throughout the
academic year.

b. Social Committee shall be in charge of coming up with ideas for

fun and innovative club socials throughout the year.

Section 3. The President shall have the authority to establish ad hoc committees as
may be necessary from time to time to carry out the work of the
organization.

Section 4. The President shall appoint the chairpersons and members of all
committees.

ARTICLE XI FINANCES

Section 1. Membership dues shall be collected during the Fall Semester of the
academic year. But any member wishing to join the Mathematics Club
may do so at any time. All dues will be set by the presiding President and
Advisor.

Section 2. The Executive Committee shall propose an annual budget to be voted

upon no later than the second regular meeting of the academic year. Any

Page 6! of 8!
 unbudgeted expenditures shall be approved in advance by the
membership. When financial decisions must be made between meetings,
the Executive Committee is authorized to approve expenditures not
exceeding $100.

Section 3. Organization funds shall not be used to purchase or reimburse members

for alcoholic beverages.

ARTICLE XII. DISCIPLINE OF MEMBERS

Section 1. All complaints alleging violations of the Student Conduct Code, Title 5,
section 41301, et seq., shall be investigated pursuant to Executive Order
1073 and/or 1074 (in cases involving allegations of unlawful
discrimination, harassment or retaliation based on protected status).
Investigations and other proceedings under Executive Orders 1073 and
1074 shall be conducted by campus administration, not student
organizations, and this organization shall refer any complaints alleging
subject matters covered by Executive Orders 1073 and 1074 to the campus
Vice President for Student Affairs or other designee for investigation and
resolution.

Section 2. Complaints may also be brought to the attention of the Executive

Committee or the CSUDH Institutional Review Board (IRB). A written
charge may be filed with the Executive Committee or CSUDH IRB. That
Committee/Board shall review the charges and may conduct a
preliminary investigation if deemed appropriate. If the preliminary
investigation concludes that misconduct appears to have occurred, the
Executive Committee or CSUDH IRB shall conduct a hearing on the
matter. The member alleged to have engaged in the misconduct shall be
given at least 72 hours notice of the hearing and be given an opportunity to
present a defense. By a majority vote, the Executive Committee or
CSUDH IRB shall determine whether misconduct occurred. If it
determines that misconduct did occur, the Executive Committee or
CSUDH IRB shall prepare a report to the membership of its findings and
recommended sanctions, which may include expulsion, suspension, or
lesser sanction(s) including, but not limited to, a reprimand, removal from
office, a fine or corrective remedies.

Section 3. The membership shall review the hearing report in executive session, and
the member accused of misconduct shall have an opportunity to rebut the
information in the report. After providing a statement to the membership,
the member accused of misconduct shall leave the room for the remainder
of the deliberations.

Page 7! of 8!
Section 4. The membership shall vote first on whether the member has engaged in
misconduct. If by a two-thirds vote, the membership determines that
misconduct has occurred, the membership shall then by a two-thirds vote,
determine appropriate sanction(s). The accused member shall be
immediately notified of the outcome.

Section 5. By a two-thirds vote, the membership may reinstate a member who has
been suspended or expelled.

ACRTICLE XIII AMENDMENTS

Section 1. Proposed amendments to these bylaws shall be presented to the

membership, in writing, one meeting prior to the meeting where the
amendment will be voted upon.

Section 2. Bylaw amendments require approval by two-thirds of the voting members

present at a regular meeting. The amendment shall be effective
immediately unless otherwise stipulated in the amendment.

Section 3. A copy of any amendments to these bylaws must be submitted to the

Office of Student Life at CSU Dominguez Hills within two weeks after
adoption.

These bylaws were adopted on May 25, 2016 and most recently revised on May 25, 2016.

Page 8! of 8!