Empower to Change
Proposal for Nimble HR-MIS
The Integrated Attendance, HR Management & Payroll Software
Nimble Infosys Pvt. Ltd. is a software development company based in Nepal providing services in the areas of
Software Development, Web Development, Web Hosting, IT Consultancy, Software Analysis, Analysis and
Critical Review of Computerized Systems, Information System Audit, Accounting, Management Consultancy
Services, E-commerce Solutions, Database Management and Data Migration Services etc.
Company develops software (web based, desktop) and websites of various areas and on demand basis to
support smooth functioning of core activities for overall achievement of goals of the organizations. The
company has developed different software such as Attendance Management, Payroll Management, HR &
Leave Management, TDS Calculation, Tax Calculator, Accounting System, Inventory Management, Customer
Management System, various Content Management Systems etc. and other various software and websites on
demand of our valued clients.
Summary of Features on Nimble HR-MIS
1. Attendance and Leave Module:
Leave Management
Leave Master Setup
Daily / Monthly Leave Entry
Leave option: whole day, half day or hourly leave
Lapsable Leaves in Monthly, Yearly, Service Period or Contract Period wise lapses.
Leave Balance, Opening and Closing Transfer
Leave Encashment Calculation
Leave Salary Title Relation to Calculate Salary
Online (LAN/Internet) leave application and approval to reduce paperwork and effective leave
management
Employee Leave History and Collusion Control
Various Leave Reports such as Periodic Leave Taken Reports (Detailed and Summarized), Periodic Leave
Balance Reports, Periodic Matured Leave Summary Reports, Leave Encashment Reports etc.
Holiday Management
Weekly Holiday Settings for multiple days
Group based Public Holiday Setting such as caste, gender and locality based public holidays.
Attendance Management
Can attach software with existing or new e-attendance system or Attendance Device (Optional).
Auto download attendance log and calculate attendance and generate reports.
Auto generates late coming and early going reports and send email to related supervisor.
Auto Enable and Disable users after a time period in duty time.
Auto synchronizes users for different devices.
Generate Monthly Attendance for Salary Calculation. Salary Calculation and Leave Adjustment Dates
can different.
Can record separate attendance for each salary title (i.e. attendance for Overtime, Holiday Duty and
Extra Duty etc.). Payment of recorded attendance will generate accordingly.
Generate Various Attendance Reports such as Daily Present, Absent and Leave Status, Periodic
Attendance Summary, Periodic Overtime Summary, Periodic In/Out Summary etc.
Kathmandu-35, Koteshwor, Nepal. Ph: +977-1-4155019, 98511-26328, info@nimbleinfosys.com, http://nimbleinfosys.com
Empower to Change
Shift Management
Can Define Shift Master, Working Hour, Holidays, and Salary Title Relation with Shift etc.
Allocate Employee for any Shift, Allow Multiple shift in same day for an employee, Allow shift
exchange.
Auto collect balance for exchanged leave type if worked in holiday or shift in holidays.
Auto Allocation of shift through Shift Rosters.
Allow plan periodic shift for employees or group of employees in single window.
Supervisor can manage duty roster & shifts of their respected departments & employees under
them.
Reporting List of Employees in selected Shift in given Date, various shift reports etc.
1. Employee Management Module (PIS):
Branch, Department, Unit, Employment Type, Appointment Type, Employees Group, Level, Rank and
Designation, Job Details Creation & Management.
Fixed Position (Darbandi) Management
Allow to create Branch, Department, Level and Designation Wise Darbandi.
Setting Service, Service Group, Service Sub Groups wise number of Darbandi.
Allow allocate employees to Darbandi.
Various reports related to availability and allocation of Darbandi with employees.
Employees' Master Setup
Personal Information Recording PanNo, PF, CIT, Insurance Number,
Service Information Bank Account etc. for Generating Related
Other Official Information Reports
Salary Information Block/Release Employee's for Salary
Generation
Employees' Personal Information & History Setup
Unlimited Documents List Attachment Medical Details.
with notes. Performance Evaluations.
Nominee Information. Yearly Asset Details Records.
Record Family Details. Retirement Details.
Previous Employment Details. Contracts/Probation/Trainee and Contract
Record Education Details which may be Renewal Management & Contract Expiry
used for marks calculation for promotions. Alert System.
Job Allocation Details. Other Various HR Related Reports
Transfer / Promotion & Job History Reporting Senior and Junior Employees
Management. Hierarchy
Training Details. Auto alert selected reports in dashboard
Travel Details. when login.
Award Details. User can manage their notes, tasks &
Punishment Details. completion status of tasks & tracking etc.
Research and Publications.
Gratuity Management & Calculation
Custom Gratuity Formula Setup Option.
Automatic Calculation of Gratuity Amount on Retirement of Employee.
Yearly Gratuity Provision Amount Calculation & Recording.
Can Pre-Calculate & Estimate Gratuity Amount of Employee for any Date.
Kathmandu-35, Koteshwor, Nepal. Ph: +977-1-4155019, 98511-26328, info@nimbleinfosys.com, http://nimbleinfosys.com
Empower to Change
2. Payroll Module:
Salary Title Management
Can Create Dynamic Salary Titles according to requirements.
Complete Formula Based Salary Titles, So easily customized with any types of organization.
Payment option for Monthly, Periodic or On Demand etc.
Automatic Attach with Tax Heads and Tax Deduction Options (RF, Donation, Pension etc.) for
accurate TDS Calculation.
Can setup Mass salary increment rule i.e. working age wise, employment type, designation wise
etc., so that no need to increment salary one by one.
Grade Management
Automatic Control for Maximum Grade.
Automatic Grade Update after one year for permanent staffs.
Grade/Level Update History Recording and Reporting.
Relate Grade with Salary Title to Update Salary on change of Grade.
Automatic estimate increasing grade amount in current fiscal year for TDS calculation.
Automatic Update Grade according to grade update plan.
Settings for TDS Calculation
Allow to Update TDS exemptions, deductions and rebate in TDS such as Insurance, Retirement Fund
Contribution, Marital Status, Gender, Donation, and Handicap etc. are systemically incorporated in the
software.
Valuation of perquisites such as accommodation, vehicles facilities, interest difference in loan with
market rate provided to the employees, is incorporated for TDS computation.
Allow to Merge Income, Deductions and paid TDS from other office for any employees to calculate the
accurate TDS.
Advance and Loan Management
Allow to add advances and loans amount, calculate interest and schedule the installment for recovery
from monthly salary.
Manage the ledger and balance of loan and advances of employees.
Auto calculates Interest difference for TDS calculation if any.
Auto deducts scheduled loan & interest from salary sheet.
Salary Calculation and Payment
Can generate any number of payment sheet in a single month such as. Salary Sheet, Overtime Sheet,
Expense Sheet, Tiffin Allowance, Bonus Sheet etc.
Automatic Salary Calculation for selected month according to generated attendance.
Department, Designation, Branch, Employees Groups, Level or Employment Type Wise salary can be
generated.
Automatic TDS Calculation (1% and other TDS separately) and deduct from the salary of current month.
Calculation of bonus as per Bonus Act.
Calculation of Gratuity.
Manage temporary/ short time period/seasonal employees' salary, TDS & history.
Generate Salary Slip and send slip in email address of respected employee.
Other salary reports such as PF, CIT, Bank, Tax deposit, Loans deductions etc.
Reports based on various cost centers.
Shows individual ledger of employee related to salary, loans and advances on month wise and date
wise.
Kathmandu-35, Koteshwor, Nepal. Ph: +977-1-4155019, 98511-26328, info@nimbleinfosys.com, http://nimbleinfosys.com
Empower to Change
3. Employee/Supervisor Login Module:
Display all attendance status in single window called Dashboard.
Employee Login, view employee personal details, history and various reporting.
Online pay slip posting. And various payroll and tax reports in employee login.
Leave taken and leave availability reports.
Online leave request, leave planning, recommend/reject/pending requested leave by immediate
supervisor, Leave Approve/reject/pending by Admin or Authorized Login.
Online Attendance, track attendance IP & attendance branch.
Auto synchronizes leave details with payroll module.
Online message sending features among employees and also with admin
Online Notice Publishing, Publish Holiday Calendar to all employees.
Various attendance related reports such as present, absent, late coming, early going, on leave, on field
work reports in supervisor login and admin login.
Complete automation of leave & attendance system.
Allow manage internal Content Management System menus, so that employees no need to remember
all links for various operations.
4. Other Special Reports
TDS Reports
Shows the detail of monthly Payable TDS, Paid TDS and Due TDS if any.
Export TDS report for IRD (Tax Office) website upload.
Yearly TDS Calculation Summary, Income Summary, Due TDS.
Tax Plan Sheet which guided to minimize the tax amounts.
Employee Wise TDS Calculation Sheet (In detail Income, Deduction etc.) / TDS Plan Sheet
Other Reports
More than 50 predefined HR & Salary Reports
Additional reports can be added by user with user friendly report designing tools.
Query Window allow to Write SQL Query for Custom Reports. Report Templates, Tables, Fields are
available in this window. User can personally write, save and execute the query to generate their
required reports.
All the reports and data in this software can Copy, Print directly or export to Excel, XML various formats.
5. Technical Summary:
This software has been developed in SQL Server and .Net (VB.Net/C#), Asp.Net with MVC4
Technologies.
This software can be operated in single user as well as multiple user environments.
It can be simultaneously operated from multiple clients at the same time.
It can work in centralized computing environment.
Support duel date (BS & AD) system.
Support duel language (English & Nepali)
Available in both Web & Desktop based system.
Periodic data backup scheduler system.
Data and password stored and transmitted in encrypted form.
Different user access level facility.
Complete activity log.
No need of special hardware, the software can run on any normal server.
Kathmandu-35, Koteshwor, Nepal. Ph: +977-1-4155019, 98511-26328, info@nimbleinfosys.com, http://nimbleinfosys.com
