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Hot Work Policy and Procedure
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HW.1 – Hot Work Policy and Procedure Version 1.01 –Page 1
Kamarjuri, Natun Bazar, National University, Gazipur-1704, Bangladesh
Hot Work Policy and Procedure
Preamble
The company is committed to a workplace free of injuries. Given the diverse nature of
the operations, each operation will have a Hot Work policy in place which ensures
that employees or visitors to the operation are protected from the potential from
related injuries and that site property and product is protected. It is required that all
employees and visitors to our operations familiarize themselves with our policies and
adhere to those policies.
Policy
This policy was developed to ensure that the Hot Work will be managed and proper
actions are taken to prevent loss due to fire caused by Hot Work (cutting, soldering &
welding, explosion or any other activity that involves an open flame). All affected
employees and contractors will receive instruction as to the expectations of them to
ensure compliance with this policy.
Scope
The provisions set out in this policy apply to any work done on site using a welder,
torch, or any other facsimile and is to be strictly adhered to by all parties. The use of a
Hot Work Permit when that hot work takes place away from the designated hot work
areas is mandatory.
Responsibilities
Management
To ensure that all employees involved in the Hot Work Process are trained
(including Permit Authorizing Individual, Hot Work Operator and Fire Watch).
Conduct periodic audits to ensure compliance with this policy.
EHS are to communicate any changes to this policy with respect to regulation
and interpretation.
Ensure that the policy is reviewed annually and is current with all applicable
regulations.
PAI (Permit Authorizing Individual)
Assess the work area and sign the Hot Work Permit PRIOR to work
commencing.
Post one part of permit at job site and place top copy of permit at the site
designated area. (i.e. permit board).
Have a designated Fire Watch during Hot Work. This could be anyone who has
been trained as Fire Watch.
Ensure sprinkler systems are in working order monitoring once per hour for
minimum of 6 hours or longer as determined.
After completion of Hot Work ensure continuous monitoring for minimum of
30 minutes or longer as determined by the PAI. As well continue by the PAI.
This function may be performed by a designated Fire Watch, Plant Security
Guard, Machine Operator or maintenance person.
See Appendix #1 for Sample Hot Work Permit
HW.1 – Hot Work Policy and Procedure Version 1.01 –Page 2
Kamarjuri, Natun Bazar, National University, Gazipur-1704, Bangladesh
Person Performing Hot Work
The person doing the Hot Work must verify that a hot work permit is in place before
starting Hot Work. The permit is issued for one location only and is valid for no
longer than 24 hours. It may become invalid if conditions change (i.e. adverse
environmental condition).
The person doing the Hot Work is responsible for complying with all rules and
regulations concerning safe work practices and all requirements stated on the permit.
The Fire Watch
Assist Hot Work Operator in preparation and clean up of Hot Work area.
Wet down surrounding areas including lower floors and beams if applicable.
Assess 35’ radius for potential fire hazards.
Be alert to any changes and identify changes or concerns to Hot Work
Operator.
The Security Guard or Monitor
At the end of the monitoring period, the completed forms are picked up and
delivered to the designated area. They are stored according to underwriter’s
requirements.
Outside Contractors
Will be trained and held to the same Hot Work Standards as the company
employees. The supervisor who hires the contractor will ensure that this
training has taken place prior to starting Hot Work and audits the process.
Appendices
1. Hot Work Permit
2. GAP Impairment Handling Program
3. Impairment Handling Report Form
Appendix #1 Hot Work Permit
(see following pages)
HW.1 – Hot Work Policy and Procedure Version 1.01 –Page 3
Kamarjuri, Natun Bazar, National University, Gazipur-1704, Bangladesh
HW.1 – Hot Work Policy and Procedure Version 1.01 –Page 4
Kamarjuri, Natun Bazar, National University, Gazipur-1704, Bangladesh
HW.1 – Hot Work Policy and Procedure Version 1.01 –Page 5
Kamarjuri, Natun Bazar, National University, Gazipur-1704, Bangladesh
HW.1 – Hot Work Policy and Procedure Version 1.01 –Page 6
Kamarjuri, Natun Bazar, National University, Gazipur-1704, Bangladesh
Appendix #2
GAPS Impairment Handling Program (RSVP)
1. Telephone, email or fax the RSVP call center. Efforts should be made to notify the call
center at least 48 hours in advance of the impairment, whenever possible.
Telephone: 800-243-8222
Fax: 913-676-3196
Email: rsvp_gaps@swissre.com
Email/Fax Form: (See attached file: RSVP Impairment Handling Report Form.doc)
2. Notify the public fire department when your fire protection will be shut off so they can
plan accordingly.
3. Contact your alarm service agency.
When notifying the RSVP Call Center, use the Corporate Account Name and/or the
Corporate Account Number, then Division Name and Location Address.
The Call Center will provide an Impairment Number for your records and to use with the
restoration call.
The Call Center uses an "escalation process" and will transfer callers to GAPS personnel as
needed or as requested.
The Call Center will follow-up on outstanding impairments based on the "estimated
restoration date". GAPS will receive a daily spreadsheet of open impairments for review.
If you have any issues or concerns please contact Riskcorp at 519-432-6282.
HW.1 – Hot Work Policy and Procedure Version 1.01 –Page 7
Kamarjuri, Natun Bazar, National University, Gazipur-1704, Bangladesh
Appendix #3
Prepared By Review By Distribution Approved By
By Date & Signature
Md. Humayun Kabir Participants Md. Abdul Hye Siddique
Asst. Manager, Committee Manager,
(HR, Admin & Compliance) (HR, Admin & Compliance)
HW.1 – Hot Work Policy and Procedure Version 1.01 –Page 8
