Work from Home Policy'2020

VU Mobile Ltd & AdPlay Technology Ltd.

Introduction:
Work-at-Home Procedure applies to employee work-at-home arrangements, whether on a
continuous basis or for a specific, limited period of time. This procedure applies to all staffs due
to COVID-19 pandemic time period.
Working at home is not an employee right or benefit and may be discontinued by the
organization for any business reason, at any time. Employees will be permitted to work at home
at the discretion of the organization policy & procedure.

Work from home criteria:

A. Mandatory (those able to complete task with less supervision)
B. Optional (those able to complete task with regular supervision)
To be eligible to work from home, employees must, among other things:
(1) Have portable job duties & able to complete respective task remotely
(2) Have a work site and equipment (telephone, Internet, supplies, etc.) suitable for working at
home
(3) Be able to work independently and productively within time period

Some positions, responsibilities and projects are more suitable for working from home than
others and may be appropriate to maintain business continuity in the event of an emergency,
or as part of a flexible work arrangement.

Also, responsibilities that do not require face-to-face interaction, require minimal supervision,
involve the extensive use of computers and/or telephones, and have clearly defined and easily
measurable tasks are more appropriate for a work from home arrangement. Appointing
authorities must examine the distinct activities, functions and tasks to determine whether a
work from home arrangement is appropriate determined by the respective supervisor.
Work Schedule:
As is required for the organization worksite, the supervisor will establish the employee’s home
work schedule. Hopefully most of the employee able to start work from 10.00 am & end within
06.00 pm.

The employee will document all time worked and account for hours not worked with the
appropriate leave designation (annual, sick, comp time, leave without pay, etc.) and, if eligible
for overtime, must receive supervisor authorization before working overtime.

The employee will not provide primary childcare or other care during work hours; formal care
arrangements must be maintained during working hours. Hope so employee must be attentive
during 09 hours’ time period. Lunch & prayer break from 01.00 pm to 02.00 pm & at evening
you will get 30-minute tea break time from 04.30 pm to 05.00 pm for personal refreshment.

Work from home documentation:

The supervisor must complete the Work from Home Approval through email/special situation
like: COVID-19 (Pandemic). Work from home documentation must include the following
components:

01. Description of the work to be accomplished as well as clearly defined performance

requirements that are measurable and results oriented—especially when the work differs from
the employee’s regular job description and performance plan; the work schedule;
In the event of an emergency closure or situation for which the Work from Home Approval
Form cannot be formalized ahead of time, the work from home approval must be documented
in an email between the employee and the supervisor.

02. A telephone number where the employee can be reached during the agreed-upon work
always be open & must give the response within 30-minute time of receiving the call.

03. If any of the organization equipment is used at home, a record of such equipment.

04. Employee must need to give the email response within next 45 minutes & Skype reply
within 15 minutes.

05. If you missed any phone call from your colleague/supervisor must back the call phone call
within next 20 minute.
When you work, work. No visits to the kitchen. No TV. No chores. No "home" paperwork.
These can be big temptations, especially if that desk is the same place you work on home
finances.

You need your family to support your homework limits. That means they can't interrupt
you at your home office any more than they interrupt you at your other office.
You might accomplish this by closing the door, setting out orange cones, or putting up a
sign. Whatever works for you is fine.

This can be very difficult, but you need to be diligent enforcing this. It will take time for the
family to get used to this, but they will.

Equipment, Supplies & Telephone/Data Connection:

01. Employee will use his/her own office provided equipment (Laptop), supplies, and personal
telephone/Internet connection to perform his/her job duties.

*Those have the desktop, they might take the upcoming task backup.

02. The employee is responsible for operating costs, home maintenance and any other cost
associated with the use of the home as an alternate work location. In the event of equipment
failure or malfunction, the employee will immediately notify the supervisor.

In the event of delay in repair or replacement, or any other circumstance which makes work
from the home location impracticable, the employee understands that the supervisor may
require the employee to report to the regular work site.

03. Employees need to use Office 365 Team for work update procedure & work completion
task.

Security:

All Organizational information security, and records management and retention policies that
apply at the regular organization worksite apply when the employee works from home.

 IT team will confirm the IT infrastructure can support remote work

 IT team be ready to address systems and equipment needs/over phone support of
employees who may not be set up to work from home
 IT Team Ensure data privacy and security (as instructed our consultant/management).
Liability:
The organization is not liable for injuries to third persons, including family members, at the
home work site. The organization is not liable for damages to the employee’s personal or real
property.

Work Compensation:
The employee is covered by Workers’ Compensation during the performance of official
organization business at the home worksite during work hours.

The employee must report work-related injuries immediately to the supervisor and will comply
with all organizational reporting requirements established for the purpose of reporting such
claims.

*No one able to move from Dhaka city during the work from home period, because any time
you need to attend office premises due to any type of work dependency.

*Department wise work distribution & Task Completion SOP will share by Team Lead