1.

2 CONSOLIDATION/SUBDIVISION OR SEGREGATION OF
LOT/IMPROVEMENT OR BUILDING 1.3
CONSOLIDATION/SEGREGATION WITH TRANSFER OF REAL
PROPERTY 1.4 CONSOLIDATION OF OWNERSHIP OF REAL
PROPERTY

These three (3) transactions are inter-related and involves almost similar processes,
the City Assessor’s Office is also mandated to Consolidate and Subdivide lots and even
improvements, as the case maybe, depending on submitted documents, and most of
the time, involves simultaneous change in ownership, based on approved subdivision
plans submitted by the owner or any transacting public.

Considered a complex transactions to highly technical as it necessitates inspection, tax

mapping, further evaluation and revalidation in order to plot exact location, resolve
issues on area/size, and location, and other issues.

Processing Period :

Complex - 1-5 parcels w/out improvement, 5-7 days

- 1-5 parcels with improvement, 6-7 days
Highly Technical - 6-10 parcels w/out improvement, 8-10 days
- 6-10 parcels with improvement, 8-10 days

Transaction’s processing period may also be affected by the following factors:

1. When subdivision plan involves many resulting lots or many consolidated lots
in the case of consolidation.
2. Volume of transactions
3. System down time/network-related issues/system-generated errors
4. Mis-Sending of documents for compliance
5. Evaluation findings require completion of real property tax payment,
validation of continuity of ownership based on TCTs/CCTs on record,
incomplete transfer tax payment, unplotted properties subject for tax map
validation, and many other issues.
6. Again, it is important to note that processing of transactions commences only
upon submission of complete documents. Incomplete requirements will not
be processed or will be returned to applicant, on both cases (whether thru
email or online-on premise applications).

Office or Division: CITY ASSESSOR’S OFFICE

Classification: COMPLEX, HIGHLY TECHNICAL

Type of G2G-Government to Government, G2B-Government to
Transaction: Business, G2C-Government to Citizens

Who may avail: All Quezon City real property owners/taxpayers, buyers, brokers,
Consultants, realtors/developers, and other parties of interest.

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Duly Accomplished digital Application Form Quezon City Website:

102 (QCG-CAO-QP/SOI-B02-v05) for https://quezoncity.gov.ph/department
electronic submission, requiring the following s/city-assessors-department/
information: https://assessorsoffice.quezoncity.go
• Full Name and Signature of the owner and v.ph/
submitting person/authorized representative CAO’s Facebook page/Messenger
• Contact Number and E-mail Address of the https://www.facebook.com/quezoncity
owner and authorized representative assessorsoffice
together with the following documents:

Properly Filled-out FORM 102(QCG- City Assessor’s Office, Ground Floor,

CAOQP/SOI-B02-v05) for on-premise online Information Desk
submission
Original copy of notarized Special Power of Property Owner
Attorney or Authorization, if filing thru a
representative
Photocopy of the Principal and Presenters valid Presenter/Applicant
ID
Mandatory requirements:
Transfer Certificate of Title/Condominium Register of Deeds
Certificate of Title (Present original or
certified copy from Registry of Deeds)
Certified true copy of previous Transfer
Certificate of Title/Condominium Certificate
of Title
LRA Approved Subdivision Plan Land Registration Authority/Register of
Deeds; Bureau of Lands; Owner
Clear copy of latest tax declaration (if City Assessor’s Office
necessary)
Current Realty Tax Clearance of correct and City Treasurer’s Office
updated current RPT Payments and/or
photocopy of latest year full payment
Deed of Partition (Partition Agreement) Property Owner
Affidavit of Consolidation, as the case may be
If with Change of Ownership, the following Property Owner
additional documents are required:
Deed of Conveyance is required, which maybe:
__Deed of Sale/Donation

__Deed of Exchange
__Extrajudicial settlement of an estate
__Affidavit of Self Adjudication (sole heir)
__Deed of Conditional Sale
__Others (Specify) ____________

o Note: In case the foregoing documents are no longer available, please submit:
LRA/RD Certification
Notarized Affidavit of Loss executed by the Registered Owner
Affidavit of actual possession/ownership, if warranted
Affidavit of Undertaking, if warranted
Transfer tax receipt (original or certified copy City Treasurer’s Office
from CTO & photocopy) 1/ and Tax Bill
Seller’s Business Tax Receipt/Business Permit
(original & photocopy)
Electronic-Certificate Authorizing Registration Bureau of Internal Revenue
(eCAR), duplicate or photocopy(AO 186,
s2007)1/
o Latest Picture of Property not more than 3 Property Owner/Authorized
months (3x5 colored, photo paper), Representative
frontage/façade showing a full view of the
structure
Affidavit of undertaking may also be required if Property Owner/Authorized
the above-cited documents proved Representative
insufficient.
A penalty of P2,000.00 per title (if necessary) City Treasurer’s Office
imposed for late declaration filed sixty (60) days
after the issuance of the Transfer Certificate of
Title from the Registry of Deeds (Ordinance
No.2361, Series of 2014).
To show proof of release, submit Acknowledgement Slip
reflecting EPEB No. or Certification of Release from RD.
Arrange all the requirements in a sequential manner as enumerated in the Checklist of
Requirements.
 FEES
TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS BE TIME RESPONSIBLE
PAID
TRANSACTIONS SUBMITTED THRU EMAIL
1. Submit thru email None 15 mins Receiving
(CityAssessor@quez (Prereceiving/ Clerk/Email
oncity.gov.ph) 1.1 Automatic email Intermediary Administrator
properly Filled-out reply sent. stage) (Administrativ
FORM 102(QCGCAO- eDivision)
QP/SOI-B02- 1.2 Receive e-mail;
v05) inclusive of check on all

clear soft copy of all attachments

required documents submitted.
in PDF or JPEG file..
1.3 Forwards e-mail to
Records Clerk
1.1 Receive an RRE for review
(Records
automatic email reply and evaluation and Section)
acknowledging control
receipt of the request
and wait for the
application to be
evaluated
2.Wait for the request 2.1 Receives None 15 mins Receiving
to be evaluated. forwarded email, track (Prereceiving/ clerks (RRE
for control purposes Intermediary Unit)
and print all stage)
attachments;.
15mins or
2.2 Checks and more Assessment
evaluates property depending Clerks/Verifier
subject of transfer as on the lot s & Evaluators
against proper area and (RRE Unit)
documentation number of
submitted. parcels

5 mins.
2.3 Upon record
Receiving
validation, refer
clerks (RRE
transaction for Unit)
processing/tracking
 2.4 Encodes 5 mins. Tax Mapping
transaction using the Receiving
Transaction Document Clerk (Window
Tracking System for 4)
proper monitoring
3.Receive an official 3.1 E-mail back to None 5 mins Receiving
acknowledgement officially acknowledge (Prereceiving/ clerks (RRE
thru email on-line request if Intermediary Unit)
acknowledging compliant; or stage)
receipt with
Tracking Control 3.1.1 E-mail applicant
No. & schedule of as to automatic denial
release; or Notice of due to lacking
denial (as the case requirements found
upon evaluation.

may be) on the

application/ request.
Note:
Compliance to any of the lacking requirement is considered, back to first stage, thus,
considered refiled and new Tracking No. will be assigned.
4.0 Prints property None 2 days or Tax Mapping
record and latest tax more Division, and
map depending on Property
4.1 Researches and the lot area, Appraisal
checks parcel complexity Division)
configuration/plat and number Verifier,
4.2 Conducts ocular
of parcels Evaluator
inspection (if
necessary)
4.3 Validates, checks &
approves for
computerized platting
4.4 Prepares FAAS
(Assign respective
PIN; Prepare
computation and
completion of manual
FAAS)
4.5 Prepares transmittal
listing to
Station 2
 5.0 Validate/verify None 1 day Station 2
property record; EDP Division
Checks RPT payment Data
5.1 Encode FAAS Controller and
5.2 Print FAAS Computer
5.3Track & Transmit Operators
6.0 Review & Verify None 1 day Station 3
encoded FAAS Property
6.1Recommend editing Appraisers,
(if necessary) Section Chief,
6.2 Route for Approval PAD Chief
6.3 Record & Track
transaction Assessment
6.4 Track & Transmit Clerk
2/ Property/ies requiring field validation requires 1 day

7.0 Review & submit None ½ day Station 4

FAAS Electronic
7.1 Assign TDN Data
7.2 Print/ generate Processing
NOA/TD Division
7.3 Encode Data Encoders
annotations
7.4 Track and Transmit
8.0 Final review and None 1 hr. Station 5
Pre-Approval Assistant City
8.1Counter-sign on Assessor for
NOA/TD Operation
8.2 Track and Transmit
9.0 Approval, Posting None 2 hrs Station 6 City
and Sorting of TD for Assessor
release
4. Applicant receives 10.0 Notify clientele None 30 minutes Assessment
email as to the through e-mail/SMS Records Mgt.
availability of TD. He/ on the availability of Division or
she may coordinate TD/NOA for release Records
as well as to the Section of
preferred mode of Admin Division
release.
5. Proceeds to 10.1 Releases Tax None 30 minutes Assessment
releasing window with Declaration Records
the email confirmation Management
to be presented & Division
receive owner’s copy Releasing
of new Tax Clerk
Declaration. (Window
Counter 6)
TOTAL: 5-7 days
complex

TRANSACTIONS SUBMITTED THRU ON-PREMISE ONLINE SUBMISSION

Arrange all the requirements in a sequential manner as enumerated in the Checklist of
Requirements.
FEES
TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS BE TIME RESPONSIBLE
PAID
1. Request for a
schedule by setting
an appointment

online via
https://qceservices.qu
ezoncity.gov.ph/
2. Organize all the 2.0 Officer of the Day None 15 mins Property
requirements and reviews and checks Owner/
request for the completeness of Applicant/
Application FORM requirements; Officer of the
102(QCG- 2.1 Provide applicant Day
CAOQP/SOI-B02-v05) with the prescribed
form.
2.2 Receives/collects
hard copies from
taxpayer
3. Properly 3.0 Automatic email None 15 mins Property
assisted, applicant reply sent. (Prereceiving/ Owner/
fills-out application Intermediary Applicant/
form online, scan all 3.1 Receive e-mail; stage) Officer of the
the requirements and check on all Day/Email
submit the same on attachments administrator
premise via email submitted. (Admin. Div.)
CityAssessor@quezo
ncity.gov.ph. 3.2 Forwards e-mail to Receiving
3.1 Receive an RRE Unit for Clerk
automatic email reply review, evaluation (Records
acknowledging and control. Section)
receipt of the request
and wait for the
application to be
evaluated
3.2 In the absence of 3.3 OD scans the 15-30 mins Applicant/
available email documents submitted & (Prereceiving/ Officer of the
address on the part of forwards the same via Intermediary Day/Email
applicant, he/ she email to stage) administrator
shall be assisted to CityAssessor@quezon (Admin. Div.)
have the same city.gov.ph which in Receiving
emailed/sent thru turn shall directly Clerk
dropbox.CityAssessor forward the same to (Records
@quezoncity.gov.ph RRE for review, Section)
evaluation and control.
3.2.1 Receive an 3.3.1 Auto email reply
acknowledgement/ is relayed thru SMS
reply via SMS. 3.3.2 Received/
collected hard copies
from taxpayer are
forwarded to RRE Unit

to minimize printing
activities.
3.3 On both cases 3.4 Receives None 15 mins Receiving
applicant waits for the forwarded email, track (Prereceiving/ clerks (RRE
request to be for control purposes Intermediary Unit)
evaluated. and print all stage)
attachments;. 15mins or
3.5 Checks and more Assessment
evaluates property depending on Clerks/Verifier
subject of transfer as the lot area s & Evaluators
against proper and (RRE Unit)
documentation number of
submitted. parcels
6 mins.
3.6 Upon record
Receiving
validation, refer
transaction for Clerk (RRE
processing/tracking Unit)
5 mins.
3.7 Encodes
transaction using the Tax Mapping
Transaction Document Receiving
Tracking System for Clerk (Window
proper monitoring 4)
3.4 Receive an official 3.8 Notify/email back to None 5 mins Receiving
acknowledgement officially acknowledge (Prereceiving/ Clerks (RRE
thru email/SMS on-line request if Intermediary Unit)
acknowledging compliant together with stage)
receipt with Tracking Tracking No.; or
Control No. &
schedule of release; 3.8.1 Notify/email
or Notice of denial (as applicant as to lacking
the case may be) on documents for
the application/ submission
request. requirements found
upon evaluation.
Note:
Compliance to any of the lacking requirement is considered, back to first stage, thus,
considered refiled and new Tracking No. will be assigned.
4.0 Prints property None 2 days or more Tax Mapping
record and latest tax depending on Division, and
map the lot area Property
4.1 Researches and and number of Appraisal
checks parcel parcels Division)
configuration/plat Verifier,
4.2 Conducts ocular
Evaluator
inspection (if
necessary)
4.3 Validates, checks
& approves for
computerized platting
4.4 Prepares FAAS
(Assign respective PIN;
Prepare computation
and completion of
manual FAAS)
4.5 Prepares transmittal
listing to
Station 2

5.0 Validate/verify None 1 day Station 2

property record; EDP Division
Checks RPT payment Data
5.1 Encode FAAS Controller and
5.2 Print FAAS Computer
5.3Track & Transmit Operators
6.0 Review & Verify None 1 day Station 3
encoded FAAS Property
6.1Recommend editing Appraisers,
(if necessary) Section Chief,
6.2 Route for Approval PAD Chief
6.3 Record & Track
transaction Assessment
6.4 Track & Transmit Clerk
2/ Property/ies requiring field validation requires 1 day

7.0 Review & submit None ½ day Station 4

FAAS Electronic
7.1 Assign TDN Data
7.2 Print/ generate Processing
NOA/TD Division
 7.3 Encode Data
annotations Encoders
7.4 Track and Transmit
8.0 Final review and None 1 hr. Station 5
Pre-Approval Assistant City
8.1Counter-sign on Assessor for
NOA/TD Operation
8.2 Track and Transmit
9.0 Approval, Posting None 2 hrs Station 6 City
and Sorting of TD for Assessor
release
4. Applicant receives 10.0 Notify clientele None 30 minutes Assessment
email as to the through e-mail/ or Records Mgt.
availability of TD. He/ sms for the schedule Division or
she may coordinate of release. Records
as well as to the Section of
preferred mode of Admin
release. Division

5. Proceeds to 10.1 Releases Tax None 30 minutes Assessment

releasing window with Declaration Records
the email confirmation Management
to be presented & Division
receive owner’s copy Releasing
of new Tax Clerk
Declaration. (Window
Counter 6)
TOTAL: 5 -7 days
complex