Workday Procurement

Indirect spend can make up a significant portion of your corporate Key benefits
spending. In today’s business environment, building a world-class • Single comprehensive system for

procurement organisation requires you to drive cost savings and implement indirect spend management

• Streamlined procure-to-pay process

best practices in spend management. That’s where Workday comes in.
• Consumer-friendly interface for
Workday addresses the unique requirements of both goods and services high self-service adoption

spend, and doesn't require you to deploy multiple systems to manage it. • Reduced “maverick” spending

From requisition to payment, Workday Procurement provides a single system • Potential savings identified through
better spend insight
for the procure-to-pay process and is built for today's global businesses.
• Stronger internal spend policies
and adherence
End-to-end goods and services procurement • Consistent global spend controls
Workday Procurement enables you to bring user profiles, business process • Multi-supplier punchout for seamless
controls, and analytics into one system, streamlining the entire indirect purchase requisitions

procurement process. With everything in one place, you can establish • Management spend reporting
with multidimensional drill-down
consistency and gain real-time visibility into spending trends across your
• Cloud delivery model for easier
organisation.
maintenance and improved
cost-effectiveness
Self-service supplier management
• Faster cost savings with online
Extend the Workday experience to your suppliers through the supplier RFQ process for standardised
portal, which allows suppliers to maintain their personal data and specify goods and services

their goods and services. Suppliers can also view their purchase orders
(POs), view and load catalogues, view and respond to request-for-quotes
(RFQs), and view and create invoices from POs. This allows you to automate
invoice processing and payments while improving supplier maintenance.

Supplier punchout
Connect to the supplier website or network of your choice to access a
broad, open community of suppliers. Select the items you would like
to purchase and add them to your shopping basket to create a requisition
from the punchout session. You can select from preconfigured punchout
suppliers in Workday or use the supplier network punchout connector
to access other suppliers who support the punchout standard, allowing
you to access and procure goods from multiple catalogues.

Supplier contracts
Use your company procurement policies to enforce contractual agreements
with preferred suppliers. With Workday, you can configure business
processes within your procurement practice to validate against pricing
thresholds, and automatically generate invoices and POs from a contract or
instalment schedule. Combine these capabilities with powerful analytics on
contractual spend to realise better control and standardisation.
 Gain insight into suppliers and organisational spend directly
from the procurement and supplier accounts dashboards.

Real-time spend insights One system with Workday Financial Management

Workday gives you the details on who, what, when, where, and Workday Human Capital Management
and why in every transaction. With the ability to capture Workday is the only provider of enterprise cloud
and analyse data in business terms, Workday allows applications that give you financial management and
you to better understand your organisational spend. HR in a single system. As a result, your organisation can
These reporting dimensions, known as worktags, provide rely on a real-time single source of truth. When Workday
deeper and richer reporting capabilities than traditional Procurement is used with Workday Financial Management,
procurement systems. They are always drawn directly the financial and accounting impact is instantaneous. When
from transactional data in real time – not a delayed combined with Workday HCM, Workday Procurement
business intelligence repository. immediately updates any changes in your organisation
that affect employee roles or approvals. In addition, you'll
Global controls realise consistency across your data, security policies, and
Workday gives you the power to establish consistent global processes for even greater efficiency, management,
security and controls across your global organisation. and control.
Ensure that every type of requisition adheres to
“TripAdvisor is an incredibly
the rules and approvals set up for the organisation.
international company. We’ve got
Specialised approvals or validation needed by any part
sites in over 20 languages and we
of your organisation can be provided without a separate
deployment. Even with employee and manager self-
conduct business all around the globe.
service, each person has visibility and rights according to We really needed an enterprise-
their role and permissions within the organisation. level system that could handle all the
different subsidiaries, all the different
payments, all the different pieces
that come with running a pretty big
company. And we’re very pleased
with what Workday has been able to
provide for us.”
— TripAdvisor
 Workday Procurement

Goods procurement Spend control

• Create and issue requisitions and RFQs • Supplier invoice retention

• Item catalogue search • Supplier invoice accounting date override
• Side-by-side item comparison in requisitions • Spend freezes
• Multi-supplier punchout • Requisition templates
• Buyer console for visibility and control • Configurable approval processes
• Side-by-side comparison of RFQ responses • Requisition consolidation into a single PO
• Specify ship-to and deliver-to information at the line • PO change orders
level on procurement documents • Two- and three-way matching
• Invoice creation from PO or receipt
• Internal services provisioning Reporting and insight

• Embedded analytics during approvals

Services procurement
• Real-time, consolidated spend insight
• Use service coordinator console for manual sourcing • Reporting for contract history including any amendments
• See project-based milestones, deliverables, and tasks • Standard reporting library and custom report writer
• Fill internally or through supplier PO • Configurable procurement and supplier accounts
• Task log entry by supplier or internal dashboards
• Create invoice from PO or task log
Global readiness
Supplier management
• Intercompany transaction documentation for
• Allow prospective suppliers to self-register through an supplier invoices
external website • Requisitions in foreign currencies
• View and create invoices from POs and load catalogues, • Multilanguage and available translations
and respond to RFQs • Global consistency and auditability
• Deliver RFQ documents electronically • Business processes configurable for specific
• View and print RFQs on the portal regional requirements
• Collaborate with suppliers through the activity stream
• RFQ dashboard One system with Workday Financial Management

• Immediate capture of accounting impact

Supplier contracts
• A single settlement engine across all financial functions
• Record and enforce agreements with preferred suppliers • Budget checking and commitment accounting
• Implement contractual spend
• Automatically generate invoices/POs from contract or One system with Workday Inventory
instalment schedule • Automatic purchase requisitions for replenishment
• Define contract renewal terms and notifications before • Common item master with inventory
contracts expire • Source requisition from inventory
• Partition suppliers by company • Unit of measure conversion
• Amend supplier contracts
One system with Workday Human Capital Management
Integrations
• Visibility into employees and contingent workers
• EDI supplier integrations (EDI 810, 850, 855, and 856) • More-accurate insight into workforce capacity,
• cXML format for purchase orders and invoices capabilities, and costs
• Integration templates • Automatic business process updates with organisational
• Supplier network connector or worker role changes
• Web services to support integrations with other
procurement or sourcing systems

Workday | Phone: +44 (0)20 3318 2336 | workday.com/uk

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