Key Components of a Project Proposal
A good project proposal should communicate the signi cance of the project, the
team’s capabilities, and project feasibility and viability. There’s no one way to make a
proposal. But here are the essential components to include in your project proposal
outline.
Problem Statement
• Establish why your prospect should approve your project
• Display a thorough understanding of your bene ciary’s industry and situation
• Help them see the opportunities
Vision and Bene ts
• Research from the stakeholders’ perspectives how and why this project matters
• Articulate how the proposed project positively impacts their organizational goals,
values, and priorities
Goals and Objectives
• Set SMART goals and measurable objectives that support the vision and
achieve the bene ts
• Identify speci c parameters that will de ne what a successful project will look
like
• Ensure your stakeholders understand how these all contribute to solving their
problems
Project Plan and Methods
• Support your stated goals with information on how you and your team plan to
achieve them
• Convince your client of your team’s capability to ful ll your promises
• Share the project deliverables they can expect from you
• Provide a timeline and how you’ll report progress
Resources
• Communicate your prospect’s role and responsibility in making the project
happen
• Be transparent about the nancial, material, manpower, and other resources you
need to implement your plans
• Estimate costs and draft contingency plans as accurately as possible
Executive Summary
• Summarizes the most relevant parts of the project proposal
• Make the executive summary easily skimmable
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DEPED FORMAT OF A COMPLETED PROJECT FOR INNOVATION IN SCHOOLS
Name of Proponent:
Project Title: sentence summary of the project scope
Project Time-frame:
I. Project Contacts
List the persons who are involved with the project and can be contacted. Be sure to
include their names, titles, roles in the project, as well as phone numbers and email
addresses.
II. Project Summary
The goal of this section is to present the reasons for doing this project as well as
stating the project’s objectives. In this section in particular it is very important to write
concisely and clearly. Be able to answer the following questions:
• Why are you doing this project?
• What will you be doing?
• How will you be doing it?
• Who will be doing it?
• Where will it be done?
• How long will it take?
• How much will it cost?
III. Project Background
Explain what needs/problems you are trying to solve, and why these needs/problems
are worth solving. You should also provide a brief setting and history behind the
project. This section should be no more than a page. Include references to supporting
documentation, such as project design or lay-out. This information can be placed in
the Index.
IV. Project Objectives
State explicit/ what goals the project is aiming to achieve.
V. Project Methodology
This sections details the plan for how the project objectives will be achieved. It usually
starts with a description of the overall approach.
A. Work Breakdown and Task Time Estimates
In this section you should create a detailed project schedule. Make a list of tasks that
will be performed for this project, make sure the list is detailed enough and the tasks
broken down
B. Project Deliverables
Make a list of project “deliverables.” (These are the products that will be delivered to
the client at the end and throughout the duration of the project). Make sure to include a
description of the deliverable.
C. Project Risk Management
This section details the major project risks and delineates the plans to alleviate or
control them. Make sure to address each risk’s likelihood of occurring as well as its
impact on the project and the school.
VI. Project Costs
In this section you will need to estimate the overall cost of the project.
A. Project Budget – must be detailed
B. Sources – (source of fund) Should not come from the MOOE fund.
VII. Monitoring and Evaluation
(Describe how progress will be evaluated throughout and at the end of the project.
Formulate clear indicators for objectives and result.)
VIII. Next Steps
Specify the actions required for sustainability of the Project
• Next Step 1
• Next Step 2
• Next Step 3
IX. Appendices
Pictures, Letter/ MOA (Donors) Bill of materials, receipts of deliverables, Letter of
Acceptance, Approved evaluation form signed by project evaluator
SAMPLE
