ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

p Place the ballot secrecy folders on top of the

DATE: October 30, 2023 (Monday)
desks/chairs/tables.
VOTING HOURS: 7:00 o’clock in the
morning until 3:00 o’clock in the afternoon. *
Before the start of voting, the EB
*However, if there are still voters within thirty (30) meters in B Chairperson shall:
front of the polling place who have not yet cast their votes, voting
shall continue but only to allow said voters to cast their votes p Open the ballot box, empty both compartments,
without interruption. The Poll Clerk shall consecutively list the
names of those who are still in the line. Each voter listed shall be
and show to the public that they are empty. Then
called three times by the Poll Clerk by announcing their names in the EB Chairperson shall lock its interior cover
the order that they were listed. Voters who are in the list but failed with one (1) padlock.
to come when called shall not be permitted to vote at any later
time.
The Poll Clerk shall retain the key to the padlock
PRELIMINARIES during the voting.

* The interior cover of the ballot box shall remain locked

(Essential steps to perform at the polling place in until the voting is finished and the counting begins, except when it
the morning of Election Day) becomes necessary to make room for more ballots, the Chairperson,
may, in the presence of watchers, open the box, press down the
ballots without removing any of them. After which, the Chairperson
At six (6:00) o’clock in the morning of
A
shall again close the interior cover of the ballot box and lock it with
the padlock. This fact shall be recorded in the minutes.
election day:

p Ensure that you have all the election forms, p Show to the public and to the watchers present, the
documents, and supplies needed. package of official ballots (CEF No. 6). Enter in the
Minutes the number of pads and the serial
*The duly designated EB member should obtain from the Office of numbers (SNs) of the ballots in each pad, and the
the City/Municipal Treasurer the forms, documents, and supplies fact that the package of ballots was shown to the
early in the morning of Election Day, or at an earlier date when public.
authorized to do so by the Commission.

**For the complete checklist of supplies, documents, and forms to

be used see Election Forms, Documents, and Supplies Module.

p Post one (1) copy of each PCVL for Barangay VOTING PROPER
voters and SK voters outside the polling place.

p Display the poster indicating the precinct The voters shall vote in
number and location of the polling place (CE the order of their arrival
Form No. 3) near or at the door of the polling in the polling place and
place. cast their votes in the
same order. Whenever
o Set-up or arrange the polling place in necessary, an adjacent room
accordance with the recommended Lay-out of with ample space and accessible to wheelchair
Polling Place. See Annex “EE” of the GI. users may be designated and used as a
HOLDING AREA where the voters may wait
p Staple or paste the Certified Lists of Candidates
for the Barangay and SK positions in the ballot
secrecy folders or desks/chairs/tables; and

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

for their turn to vote. The voters shall sit and

arrange themselves such as they will vote
according to the sequence of their arrival. The
voters in the holding area shall be assisted by other authentic identification
the EB support staff. document, except community tax
certificate; or
Priority should be given to PWDs, Senior
Citizens and heavily pregnant voters.
ii. in the absence of any of the above-
mentioned proof of identity, any
Giving numbers to voters to determine their member of the EB or any
sequence of is strictly prohibited. registered voter of the
precinct/clustered precinct may
VOTING PROCEDURES identify under oath the voter, and
such fact shall be reflected in the
minutes.
Find the name of the voter in
Step 1
the EDCVL. If not satisfied with the voter’s identity, the voter
shall be directed to leave the polling place after
informing him/her of the reason thereof.
Poll Clerk

The Poll Clerk shall find the name of the voter in Announce the name of the
the EDCVL. If the voter’s name is not in the Step 4
voter in the polling place.
EDCVL, the voter shall not be allowed to vote and
shall be requested to leave the polling place.
Poll Clerk

Check the fingernails of the If satisfied with the voter’s identity, the name of
Step 2
voter for any indelible ink. the voter shall be distinctly announced in a tone
loud enough to be heard through the polling place.
Poll Clerk
Require the voter to sign in
If the identity is established, check the fingernails Step 5 the EDCVL and direct him/her
for any indelible ink stain. If stained, it shall be to the Chairperson.
conclusive presumption that the voter has already
cast his/her votes. As such, the voter shall be Poll Clerk
directed to leave the polling place after informing
him/her of the reason thereof.

This fact, including the name and precinct of the If the voter is not challenged or having been
voter, shall be recorded in the Minutes. challenged, and the question has been decided in
his/her favor, require the voter to sign in the
EDCVL.
Establish the identity of the
Step 3
voter. If the identity of the voter has been challenged,
see page 2 of the Legal Matters and Other
Poll Clerk Procedures Module for the procedures.

If the fingernail is not stained, establish the In case of illiterate voters or PWDs who cannot
identity of the voter through the following: sign, require said voters to affix their thumbmarks
in the EDCVL.
i. Voter’s photograph or specimen
signature in the EDCVL or in any

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

The
Chairperson

shall distinctly announce the In the event that any of the following circumstances
1. Name; occur:
Step 6
2. Precinct Number, and
3. Serial Number (SN) of 1. A voter under any voter, under the 18-30 years
the Barangay ballot old category, refuses to accept any of the two
and/or SK ballot to be (2) ballots (SK and Barangay);
issued to the voter. 2. The voter is an illiterate, PWD, or Senior
Citizen who cannot by themselves accomplish
Poll Clerk the ballot; or
3. The ballot given was accidentally spoiled or
defaced in such a way that it cannot be lawfully
The Poll Clerk shall enter the announced name, used.
precinct number, and serial number of the
Barangay ballot and/or SK ballot to be issued to See Legal Matters and Other Procedures Module for
the voter in the corresponding space labeled the procedures.
“Ballot SN” beside the name of the voter in the
EDCVL-Barangay and/or EDCVL-SK. Verify the SN/s of the ballot/s
accomplished by the voter against
Step 8
the number/s previously entered
Chairperson
in the EDCVL.
The Chairperson shall then: Poll Clerk

1. Authenticate the ballot by affixing his/her

After accomplishing the ballot/s, the voter must
signature at the back thereof;
proceed to the Poll Clerk who shall, within view of the
2. Fold the ballot in such a manner that its
voter and other EB Members, without unfolding the
face, except the portion where the SN
ballot/s or seeing its contents, verify the SN/s against
appears, is covered. In case the voter is
the number/s previously entered in the EDCV to
entitled to vote in the barangay and SK
determine whether it is the same ballot/s given to the
elections, the ballots shall be folded
voter.
separately;
3. Give the ballot to the voter;
If the SN/s is/are not the same with the SN/s entered
4. Ask the voter to affix his/her signature in
in the EDCVL, see Procedures on Spoiled ballots found
the space provided in the EDCVL; and
in page 5 of the Legal and Other Matters Procedures
5. Affix his/her signature in the space
Module.
provided in the EDCVL.
Instruct the voter to affix his/her
Require the voter to sign in the Step 9 thumbmark in the corresponding
Step 7 EDCVL and direct him/her to space
the Chairperson.
Poll Clerk

Chairperson
If the SN/s of the ballots returned by the voter is the
same as that recorded in the EDCVL, the voter shall
Only the Chairperson shall issue the ballot and not affix his/her thumbmark in the corresponding space in
more than one (1) ballot shall be issued at one time the ballot coupon/s and return it to the Poll Clerk.
except in cases where the voter is a barangay
resident and at the same time, within the range of Ballots returned to the Poll Clerk with the detachable
18-30. coupon/s not removed in the presence of the EB
members and the voter shall be considered spoiled. For
procedures, see page 5 of the Legal Procedures Module.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Apply indelible ink at the

base of the right forefinger Disposition of unused ballots at the
nail of the voter, extending to end of voting hours.
Step 10
the cuticle; or at the base of
any other fingernail if the
Chairperson
voter has no right forefinger. shall count the number of unused
ballots, if any.
Poll Clerk

Poll Clerk
shall record in Part A of the Minutes the
The Poll Clerk shall apply the indelible ink at the
quantity of unused ballots, and their SNs.
base of the right forefinger nail of the voter,
extending to the cuticle. If the the voter has no right
forefinger, the the ink may be applied to any other Chairperson
shall tear the unused ballots lengthwise
fingernail of said voter.
in half without removing the stubs and detachable
In case of refusal by the voter to have his or her coupon, in the presence of other EB members and
fingernail stained with indelible ink, see watchers, if any.
procedures on Spoiled Ballots found in page 5 of
Legal and Other Matters Procedures Module. The first half of the torn ballots shall be placed in the
“Envelope for Other Half of Torn Unused Ballots” which
envelope shall be sealed with the paper seal to be
Detach the ballot coup0n/s in submitted to the EO for safekeeping.
the presence of the voter and
deposit the folded ballot/s in The second half of the torn ballots shall be placed in teh
the ballot box compartment “Envelope for Excess/Half of Torn Unsed Ballots”
Step 11 which shall be sealed and then deposited inside the
for valid ballots and the
detachable coupon/s in the compartment of the ballot box for spoiled ballots. Such
compartment for spoiled fact shall be entered in Part C of the Minutes.
ballots.

Chairperson Counting of Votes

After the Chairpererson has detached the ballot
coupons and deposited it to the designated The counting of votes
compartment, the voter shall be instructed to leave by the EB members
the polling place. shall be made
publicly in the polling
place.
Repeat the entire process for every
voter allowed to vote in the polling Physical set-up of the
place until the end of voting hours. polling place may be
re-arranged for
counting and to
perform any other
activity to accomplish
POST-VOTING PROCEDURES an orderly counting.

(Essential steps to perform after the end of Counting shall not be adjourned or delayed until it
voting hours) has been fully completed, unless ordered otherwise by
the Commission.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Preliminaries to the counting of

votes
shall be placed in the
compartment for spoiled
Before the counting of the ballots case, the following
ballots.
activities shall be undertaken:
d. Marked Ballots – The EB
For votes cast in the clustered precinct: shall then unfold the ballots and
determine whether there are
p UNLOCK the padlock, open the ballot any marked ballots. If any
box and take out the ballots from the should be found, they shall be
compartment for valid ballots; placed in the corresponding
envelope.
p SEGREGATE the ballot cast for
barangay elections from those cast for the Excess, spoiled, and marked ballots shall
SK elections; not be read during the counting of votes.
The envelope containing the excess and marked
p EXAMINE the ballots to determine ballots shall be signed and sealed by the EB
whether there are: members and deposited in the compartment for
valid ballots.
a. Excess Ballots – The EB shall, After completion of the
without unfolding the ballots or preliminary activities, SK
exposing their contents: ballots shall be placed inside
the ballot box, lock with one
1. Count the number of ballots (1) padlock, then proceed to
in the compartment for count the ballots cast for the
valid ballots, and barangay elections.
2. Compare the number of
ballots inside the ballot box
with the number of voters
who actually voted as Manner of Counting Votes
reflected in the EDCVL.

For the procedures in case of REMEMBER: In reading the ballots during the
excess ballots, see page 6 of Legal and counting, the
Other Matters Procedures Module. Third Member
Chairperson Poll Clerk

b. Ballots with Detachable

Coupons – In case a ballot with shall assume such positions as to provide the watchers
an undetached coupon is found and the public as may be conveniently accommodated
in the ballot box, the coupon in the polling place, and unimpeded view of the ballot
shall be removed and deposited being read by the Chairperson, the ER, and the tally
in the compartment for spoiled board being simultaneously accomplished by the Poll
ballots. The ballot shall be Clerk and Third member, respectively, without
included in the pile of valid touching any of the election documents.
ballots.

c. Ballots with the word EB shall unfold the ballots and form
“Spoiled” – If a ballot with the Step 1 separate piles of one hundred (100)
word “spoiled” is found in the ballots each,
compartment for valid ballots, it

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

which shall be held together

with rubber band.

The tally board as accomplished

Chairperson and certified by the EB shall not be
Step 6 changed or destroyed, instead, it
shall be deposited in the
Step 2 The Chairperson shall take the compartment for valid ballots.
ballots of the first pile one by one
and read the names of the
candidate voted for.
After the completion
of the counting of
Poll Clerk
the votes cast for the
Third Member
barangay elections,
Step 7
the EB shall
The Poll Clerk and Third announce the result of the
Member shall record each vote elections of barangay officials in
on the ERs and tally board, the precinct.
respectively, as the name of the
candidate voted for is read.
FOR SK BALLOTS
Step 3 Each vote for a candidate shall
be recorded by a vertical line, (After the completion of the counting of
except every fifth vote for the votes cast for barangay elections, and
same candidate, which shall be the announcment of winning barangay
recorded by a offical candidates in the precinct,
diagonal line proceed with the counting of the votes
crossing the cast for SK elections.)
previous four
vertical lines.
Unlock the padlock, open the
In appreciation of ballots, every ballot shall be ballot box, take out the ballots for
presumed valid unless there is clear and good the SK elections, place the
reason to justify its rejection. For the rules on the accomplished barangay ERs and
appreciation of ballots, see Appreciation of Ballots barangay tally board inside the
Module.
ballot box, lock the same, and
Step 8
proceed with the counting of the
After all the ballots have been votes cast for the SK elections,
read, the EB shall record in announcement of results and
words and figures, the total safekeeping of ERs and tally
Step 4 board, using the same procedure
votes obtained by each
candidate both in the ERs and in above stated.
the tally board.

After the counting of the votes, in no case

The counted ballots shall be shall the EBs conduct a revision and
placed in an envelope provided
recount of the ballots.
for the purpose, which shall be
Step 5
sealed, signed and deposited in
the compartment for valid
ballots.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Preparation and Safekeeping of

Election Returns and Other Election immediately after the name of the candidate
Forms and Paraphernalia receiving no vote.

There shall be separate ERs for The EB members and the watchers available shall
the Barangay and SK elections. accomplish the certification portion of the ERs.

The ERs for Barangay elections The Chairperson shall publicly

shall be accomplished in four announce the votes obtained by each
(4) copies, while the ERs for SK elections shall candidate.
be accomplished in three (3) copies.
Any correction or alteration made on
Each copy of the ERs shall be: the ERs b the EB members before the
announcement of the results of the
1. Signed and thumbmarked by elections in the precinct shall be duly
the EB members and initialed by all the members thereof.
watchers, if the latter is
available;
NO alteration or amendment in any copy
2. Sealed with a paper seal; of the ERs unless so ordered by the
COMELEC.
3. Placed in an envelope provided for the purpose,
which envelop shall likewise be sealed with a
paper seal; and Certificate of Votes
4. Distributed under proper receipt to the
following: After the counting of votes and announcement of
the results of the election in the precinct, and
For the Barangay Elections: before leaving the polling place, the EB members
shall issue Certificates of Votes (CEF No. 13) upon
a. Original, to the Barangay Board of request of the candidates or their watchers.
Canvasser (BBOC);
b. Second copy, to the EO; The Certificate of Votes shall contain:
c. Third copy, to be deposited inside the ballot
box; and p The total number of votes received by the
d. Fourth copy, to the Secretary of candidate, written in words and figures;
Sangguniang Barangay.
p The precinct number;
For the SK Elections:
p The name of the barangay, city, or
a. Original, to the BBOC; municipality and province;
b. Second copy, to the EO; and
c. Third copy, to be deposited in the ballot box.
p The total number of voters who voted in
All data required in the ERs shall be the precinct and the date of its issuance.
accomplished in handwriting in such
a manner that the entries on the first The Certificate of Votes shall be signed and
(original copy) are clearly impressed thumb marked by all EB members.
in all other copies. The total number of votes for
each candidate shall be closed with the signatures The refusal of the EB or any its
and the clear imprints of the right thumb of all the members to furnish the Certificate of
EB members, affixed in full view of the public Votes shall constitute as an election
immediately after the last vote recorded or offense.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

After the
Disposition of Ballot Boxes, Keys,
Election Returns and other
Documents Deliver to the City/Municipal
Treasurer the ballot box
locked and sealed as well as all
Step 3
documents and supplies,
Upon the termination of the accompanied by the watchers
counting of votes and the present, if any.
announcement of the results of
the election in the precinct, the EB
For this purpose, the City/Municpal Treasurer,
shall
shall if necessary, keep his office open all night on
the day of the election, and provide the necesssary
Place the following documents facilities for said delivery at the expene of the
Step 1 inside the compartment of the city/municipality;
ballot box for valid ballots:
In case the ballot box delivered by the EB is not
1. Envelopes containing: locked and sealed, the City/Municipal Treasurer
shall lock and/or seal the ballot box and shall
a. Counted official ballots; include such fact and the SN of the plastic security
b. Excess/marked/spoiled ballots and seal used in his report to the Commission.
one-half of the torn unused official
ballots;
Deliver to the EO the
c. ERs (copy for the ballot box); and Step 4
d. Minutes (copy for the ballot box). following:

2. Tally board; and

3. Stubs of used official ballots. 1. Envelope containing the copy of the ERs
intended for the EO;
2. Envelope containing the key to the padlock
Close, seal, and lock the ballot of the ballot box;
Step 2
box. 3. Envelope containing a copy of the Minutes;
4. EDCVL (Barangay and SK)
5. PCVL (Barangay and SK)
Close the inner compartments of the ballot box and 6. Unused thumbmark takers; and
seal them with one (1) plastic security seal. Lock the 7. Envelope containing the other half of torn
outer cover of the ballot box with one (1) padlock unused ballots.
and two (2) plastic security seals. The EB shall wrap
the ballot box with packaging Failure to deliver the EDCVLs (barangay and SK)
tape and affix their signatures. shall be a ground for the withholding of the payment
The SNs of plastic security of honoraria and benefits and the filing of
seals must be recorded in the appropriate case against the concerned members of
Minutes before the same shall the EB.
be deposited inside the ballot
box. The key to the padlock
shall be placed in a separate
envelop, which shall be sealed and signed by all EB Deliver to the Secretary of the
members. Sangguniang Barangay the
copy of the PCVL for the SK
The envelope with key shall be submitted to the EO. Step 5 voters (CEF 2-A) and ER
(barangay elections) copy for
the Secretary of the
Sangguniang Barangay.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Omission of Documents to be placed

inside the ballot box and Retrieval of
inadvertently placed election
documents inside.

If after locking and

sealing the ballot box,
the EB discovers that
some election
documents required to
be placed in the ballot
box were not placed
therein, the EB instead
of opening the ballot
box in order to place
therein said documents or articles, shall deliver
the same to the EO.

If there are inadvertently placed documents

inside the ballot box, the EO is authorized to open
the ballot box to retrieve the documents, subject
to the issuance of notice to EB members, etc.

Delivery and Transmittal of

Election Returns

The copy of the ERs

intended for the
BBOC, placed inside
the envelope, shall be
personally delivered
by the EB of the BBOC
or through the BBOC
Support Staff under
proper receipt.

It shall be unlawful to violate the right of the

watchers to accompany the EB in delivering the
ERs to the BBOC/BBOC Support Staff.

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

The EB shall be provided with the forms, documents and supplies for use on
Election Day:

A. VOTING AND COUNTING

Election Forms Checklist

RATE OF
CEF No. FORMS
DISTRIBUTION

3 Poster Indicating Precinct Number 1 piece

6-BGY Official Ballots for Barangay Elections 1 piece per voter
6-SK Official Ballots for SK Elections 1 piece per voter
1 set of 3 pages by
9-BGY Election Returns for SK Elections
4 copies
1 set of 2 pages by
9-SK Election Returns for SK Elections
3 copies
10-BGY Tally Sheet for Barangay Elections 1 set
10-SK Tally Sheet for SK Elections 1 set
11 Minutes of Voting and Counting of Votes 1 set of 2 pieces
18 pieces for BGY
12 Paper Seals
16 pieces for SK
13 Certificates of Votes 20 pieces
Certificate of Receipt of Official Ballots,
14 Other Forms and Supplies by Board of 3 pieces
Election Tellers
Official Receipt of Election Returns
- Copy for the Barangay Board of
27-E, 27- Canvassers
1 set of 3 pieces
F & 27-G - Copy for the Election Officer
- Copy for the Secretary of Sangguniang
Barangay

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

Envelope for Voting and Counting Checklist

RATE OF
CEF No. FORMS
DISTRIBUTION

28BGY,
15 BGY,
16BGY,
For BGY Official Ballots, Counted Official
16BGY-
Ballots, Excess, Marked, Spoiled, Torn Half
A,
of Unused Official Ballots, Other Half of 1 set of 7 pieces
16BGY-
Torn Unused Official Ballots for Barangay
B,
Elections
16BGY-
C,
16BGY-D
28SK, For SK Official Ballots, Counted Official
15SK, Ballots, Excess, Marked, Spoiled, Torn Half
16SK-A, of Unused Official Ballots, Other Half of 1 set of 7 pieces
16SK-B, Torn Unused Official Ballots for SK
16SK-D Elections
For Election Returns for Barangay Elections
- Copy for the Barangay Board of
17-H-
Canvassers
BRGY to 1 set of 4 pieces
- Copy for the Election Officer
17-K BGY
- Copy for the Ballot Box
- Copy for the Secretary, SB
For Election Returns for SK Elections
- Copy for the Barangay Board of
17H-SK
Canvassers 1 set of 3 pieces
to 17J-SK
- Copy for the Election Officer
- Copy for the Ballot Box

19-A &
For Key of Ballot Box 1 piece
19B

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

Other Forms Checklist

RATE OF
CEF No. FORMS
DISTRIBUTION

30/31 Temporary Appointment and Oath of

Chairperson/Poll Clerk/Third Member of
3 pieces
Election Tellers & Oath of Temporary BET
Chairperson Poll Clerk/Third Member
35 Certificate of Challenge/Protest and Decision
3 pieces
of the Board
39 Oath of Voter Challenged for Illegal Acts 5 pieces
40 Oath to Identify a Challenged Voter 5 pieces
General Instructions for EB/BBOCs 3 pieces

Supplies Checklist

RATE OF
SUPPLIES
DISTRIBUTION

Ballpen 12 pieces
Rubber Band 8 pieces
Bond Paper Long 20 pieces
Carbon Paper 5 pieces
Thumbprint/Fingerprint Takers 2 pieces
Plastic Security Seal for the Ballot Box 3 pieces
Indelible Stain Ink 2 pieces
Ballot Secrecy Folder 12 pieces
Comelec Padlock with Key 1 piece
Packaging Tape 1 piece

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

B. CANVASSING FORMS CHECKLIST

FORMS SUPPLIES

20-A-BGY Statements of Votes by Precinct for Barangay Elections

20-A-SK Statement of Votes by Precinct for SK Elections
20-A-1 Summary Statement of Votes for SK and Barangay
Elections
25-A-SK Certificate of Canvass and Proclamation of Winning
Candidates for SK Elections
17-L Envelope for Canvassed Election Returns
12 Paper Seals

VERIFICATION OF FORMS, DOCUMENTS AND SUPPLIES BEFORE

THE CITY/MUNICIPAL TREASURER

Before the Election Day

The Treasurer shall notify the EBs that the forms, documents,
and supplies have been delivered to the City/Municipal
Treasurer’s Office and is ready for verification for completeness.
For this purpose, a duly designated number of the EB shall
verify the forms, documents and supplies assigned to their
polling place.

RETRIEVAL OF FORMS, DOCUMENTS, AND SUPPLIES ON

ELECTION DAY

On Election Day

The duly designated member of the EB shall obtain from the Office of the
City/Municipal Treasurer the forms, documents, and supplies early in the morning
of Election Day, except, when authorized to do so earlier by the Commission,
through the RED in the case of NCR, Davao City, and Zamboanga City or the PES
in the rest of the provinces.

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

A. The EB member shall check the completeness of the

documents and the quantities of the forms and the
quantities of the forms and supplies received and
immediately call the attention of the EO or the
City/Municipal Treasurer, as the case may be, on
any deficiency or shortage thereof.

B. Thereafter, the EB members shall sign a Certificate of Receipt (CEF

Form No. 14) in three (3) copies, one (1) copy of which shall be retained by
the EB. The two (2) other copies shall be returned to the City/Municipal
Treasurer who, after the elections, shall immediately transmit one (1) copy
thereof to the concerned EO.

C. The EB members shall also receive from the EO the following documents
duly certified by the ERB:

p One (1) copy of the EDCVL for Barangay voters;

p One (1) copy of the EDCVL for SK voters;
p Two (2) copies of the PCVL for Barangay voters; and
p Two (2) copies of the PCVL for SK voters.

The Poll Clerk shall have custody of the EDCVLs. The Third Member shall have
custody of one (1) copy of PCVL. The other copy of the PCVL shall be posted at the
door of the polling place.

FORMS TO BE REPRODUCED WHEN NEEDED

The following forms may be reproduced by the EO through the EB

when need arises:

1. Temporary Appointment of Chairperson, Poll Clerk/Member

(Annex “AA”);
2. Certificate of Challenge or Protest and Decision of the EB
(Annex “BB”);
3. Oath of Voter Challenged for Illegal Acts (Annex “CC”); and
4. Oath of Identification of Challenged Voter (Annex “DD”).

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

MINUTES OF VOTING AND COUNTING VOTES

The EB shall accomplish in two (2) copies the Minute (CEF No. 11), entering
therein all the data, and acts, or incidents required to be recorded as they become
available or as they occur. Copies of the Minutes shall be signed and sealed in
separate envelopes (CEF Nos. 18 and 18A) for distribution as follows:

a. The copy intended for the Commission shall be delivered to the EO who shall
have custody over the same; and

b. The copy intended for the ballot box shall be deposited inside the ballot box
compartment for valid ballots.

The following are the forms and supplies to be provided in the EAPP/S-EAPP:

CEF No. DESCRIPTION QUANTITY

Election Forms
A12 Paper Seals
Envelopes
Envelopes for the Official Ballots 20 pieces
Other Forms
Temporary Appointment of DESO EAPP/S-
A31 5 pieces
EAPP SS
Certificate of Challenge of Protest and
A35 5 pieces
Decision of the EB
39 Oath of Voter Challenged for Illegal Acts 5 pieces
40 Oath to Identify a Challenged Voter 5 pieces
Authorization Forms 100 pieces
EAPP Voters’ Turn-Out Template 1 piece

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

Supplies
Bond Paper (long) 20 pieces
Ballot Secrecy Folder 10 pieces
Thumbprint Taker 1 piece
Indelible Stain Ink 5 bottles
Ballpens 10 pieces
Log Book 1 piece

RATE OF
DISTRIBUTION
CEF No. FORMS AND SUPPLIES PER CLUSTERED
PRECINCT

IPP FORMS
Authorization Forms 100 pieces
SPECIAL ENVELOPES
For Excess/Marked/Spoiled/Unused Official
16 1 piece
Ballots
Envelope for Ballots 20 pieces
SUPPLIES
Ballpen 5 pieces
Marking Pen 2 pieces
Rubber Band 8 pieces
Packaging Tape (Brown) 1 piece
Bond Paper (Long) 30 pieces
Carbon Paper 5 pieces
Thumbprint Taker 1 piece
Ballot Secrecy Folder 10 pieces
Indelible Stain Ink 1 bottle
Record Sheets 5 pages

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

RATE OF
DISTRIBUTION
CEF No. FORMS AND SUPPLIES PER CLUSTERED
PRECINCT

ELECTION FORMS
A3 Poster Indicating Precinct Number 1 piece
Appointment of Chairperson/Poll
Clerk/Third Member Board of Election
5 & 5-A 9 pieces
Tellers and Oath of BET Chairperson/Poll
Clerk/Third Member
A11 Minutes of Voting and Counting 1 set of 2 pieces
A12 Paper Seals 8 piece
For A 15, A 16, A 16-A, and A16-B 4 pieces
For A 18 and A 18-A 2 pieces
For Expandable Envelopes for Official
ballots (from precincts with Detainee 2 pieces
Voters
Certificate of Receipt of Official Ballots,
14 2 pieces
Other Forms and Supplies for SEB
Instruction to Voters 1 piece
ENVELOPES
A15, A16, For Rejected Ballots, Half of Torn Unused
A16-A, A- Official Ballots, Other Half of Torn 4 pieces
16B Unused Ballots, and Marked Ballots
For Minutes of Voting and Counting of
A18 & 18-A 1 set of 2 pieces
Votes
For
Barangay
A4 sized envelopes for Official Ballots
and
(from Special Polling Place with PDL 60,000 pieces
Sangguniang
Voters)
Kabataan
Elections

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

OTHER FORMS
Temporary Appointment of
30/31 Chairman/Poll Clerk/ Third 10 pieces
Member/Support Staff
Certificate of Challenge or Protest and
A35 10 pieces
Decision of the Board
A39 Oath of Voter Challenge for Illegal 10 pieces
A40 Oath of Identification of Challenged Voter 10 pieces
Election Watcher’s ID in Polling Place 20 pieces
1 copy per Support
Election Day Monitoring Report
Staff

SUPPLIES
Ballpen 6 pieces
Ballot Secrecy Folder 22 pieces
Rubber Band 10 pieces
Bond Paper 30 pieces
Packaging Tape 1 piece
Thumbprint/Fingerprint Taker 1 piece
Marking Pen 2 boxes
Indelible Ink Stain 2 bottles

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ELECTION FORMS, DOCUMENTS, AND SUPPLIES
FOR 2023 BSKE

FORMS, DOCUMENTS AND SUPPLIES FOR SEB-C

The following forms, documents and supplies shall be provided to the SEB-C
prior to the counting of PDL ballots:

RATE OF
DISTRIBUTION
CEF No. FORMS AND SUPPLIES PER CLUSTERED
PRECINCT

ENVELOPES
17, 17-A, 17-
B, 17-D, 17- Envelope for Election Returns 1 set of 8 pieces
E, 17-F, 17-G
Envelope for Minutes of Voting and
A18 & 18-A 1 set of 2 pieces
Counting of Votes
A19 and
Envelope for Key of Padlock 1 piece
A19-A
OTHER FORMS
Temporary Appointment of
A30/A31 10 pieces
Chairman/Poll Clerk/Member
Certificate of Challenge or Protest and
A35 10 pieces
Decision of the Board
SUPPLIES
Ballpen 6 pieces
Rubberband 10 pieces
Bond paper 10 pieces
Packaging tape 1 piece
Thumbprint/Fingerprint Taker 1 piece
Marking pen (red) 2 pieces
Seal with steel sire 1 piece
Plastic Security Seal 5 pieces
Comelec Padlock with Key 1 piece
Ballot Boxes 1 unit

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

VOTERS, CHALLENGES, 6. Others who are specifically authorized

OBJECTIONS, SPOILED by the Commission.
BALLOTS, & OTHER MATTERS
Persons Not Allowed
VOTERS In and Around the
Voting Place – Unless
Persons Allowed to Vote: specifically authorized by
the Commission, it is
1. Registered unlawful for the following
voters of the person to any polling place or stay within a
precinct whose radius fifty (50) meters thereof, except to
name appear in vote;
the EDCVL for
the Barangay 1. Any officer or member of the Armed
and/or SK Forces of the Philippines (AFP) or the
levels; Philippine National Police (PNP),
unless said PNP personnel is duly
2. Voters presenting final order of the court appointed as EB members pursuant to
certified by the clerk of court and verified by Section 147 hereof;
the EO; and
2. Any peace officer or armed persons
3. EB members entitled to avail of voting belonging to any extra-legal police
privileges under Section 137 of the General agency, special forces, reaction forces,
Guidelines for the 2o23 BSKE. strike forces, Civilian Armed Force
Geographical Units (CAFGUs),
Barangay Tanods, or other similar
Persons Allowed Inside forces or paramilitary forces, including
the Voting Place - Only the special forces, security guards, special
following persons shall be policemen;
allowed inside the polling
3. All other kinds of armed or unarmed
place. extra-legal police forces; and
1. EB members; 4. Incumbent Barangay and SK official,
whether elected or appointed.
2. Watchers who shall stay only in the
space reserved for them; EB Members, by
majority vote, if it deems
3. Voter casting their votes; necessary, may order in
writing the detail of a
4. Voters waiting for their turn to vote; police officer or any
peace officer for their protection or for the
protection of the election documents and
5. Voters waiting for their turn to get their paraphernalia. Such order shall be entered
ballots; in the Minutes. Said police officer shall stay

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

outside the polling place within a radius of

thirty (30) meters or near enough to be
easily called by EB at any time, but never at
the door, except in areas declared under 2. By another registered voter of the
COMELEC control, in which case the same barangay; or
police officer shall stay near or at the door
of the polling place.
3. Any relative by consanguinity or
affinity within the 4th civil degree.
CHALLENGES
A barangay and/or SK voter can only be
identified by another voter of the same
A. Challenge Against Illegal Voters barangay. Such identification shall be
recorded in Part E of the Minutes.
Who may challenge: Any voter or
AUTHENTICATION DOCUMENTS
watcher any person offering to vote.
Any of the following authentication
Grounds:
documents may be presented by the voter
when challenged or the identity is in doubt:
1. Not being registered;

2. Using the name of 1. Employee’s identification card

another; (ID), with the signature of the
employer or authorized
3. Suffering from existing
representative;
disqualification; or
2. Postal ID;
3. PWD ID;
4. Being a double or multiple
4. Student’s ID or library card signed
registrants.
by the school authority;
5. Senior Citizen’s ID;
The EB shall satisfy itself as to whether the
6. Driver’s License;
ground for the challenge is true by
7. NBI Clearance;
requiring:
8. Passport;
9. SSS/GSIS ID;
a. Proof of registration; 10. Unified Multiple-Purpose
b. Identity; or Identification (UMID);
c. Qualification. 11. National ID (PhilSys);
12. PAG-IBIG ID;
No voter shall be required to present
13. Integrated Bar of the Philippines;
voter’s identification card or any other
14. License issued by the Professional
valid identification cards, unless the
Regulatory Commission (PRC);
identity is in doubt or challenged.
15. Certificate of Confirmation issued
However, the failure or inability to present
by the National Commission on
an authentic identification document upon
Indigenous Peoples (NCIP) in case
being challenged shall not preclude the
of members ICCs or Ips;
voter from voting if identified under oath
16. Any other government-issued ID;
by: and
17. Barangay Identification/Certification
1. Any EB member; with photo and signature of the voter

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

and Barangay Chairman or his/her

signatory.
RECORDING OF CHALLENGES AND
OATHS
B. Challenge Against Certain Illegal
All challenges and oaths taken in connection
Acts
with voting shall be recorded by the Poll Clerk
in Part E of the Minutes.
Who may challenge:
Any voter or watcher. In case the voter refuses to take such oath,
the challenge shall be sustained, and the
voter shall not be allowed to vote.
Grounds:

1. Received or expected to WATCHERS

receive, paid, offered or
promised to pay,
contributed, offered or QUALIFICATIONS
promised to contribute
money or anything of value
in consideration for his vote p A registered
or for the vote of another; voter of the
barangay or a
2. Made or received a promise member of
to influence the giving or the
withholding of any such Katipunan ng
vote; or Kabataan, as the case may be, in
the assigned barangay;
3. Made a bet or is interested
directly or indirectly in a bet p Is of good reputation;
which depends upon the
results of the election. p Has not been convicted by final
judgment of any election offense
The challenged or of any other crime;
person shall take
an oath before the p Knows how to read and write
EB that he has not Filipino, English, or any of the
committed any of prevailing local dialect; and
the acts alleged in
the challenge. p Is not related within the fourth
Upon the taking of (4th) civil degree of consanguinity
such oath, the challenge shall be dismissed, or affinity to the Chairperson or
and the voter shall be allowed to vote. In any EB members in the polling
case the voter refuses to take such oath, the place where the watcher seeks
challenge shall be sustained, and the voter appointment.
shall not be allowed to vote.
Incumbent Barangay Officials including
Barangay Tanods shall not be appointed as
watchers of any candidate or citizen’s arms.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

RIGHTS AND DUTIES OF WATCHERS

Upon entering the polling place, the watcher

shall present to the EB Chairperson his or PROCEDURES ON SPOILED
her sworn appointment. The appointment BALLOTS
shall bear the following the signature of the
candidate with a statement that the
REPLACEMENT OF ACCIDENTALLY
watcher possesses all the qualifications and SPOILED BALLOTS
none of the disqualifications as watcher. The
Poll Clerk shall record the name of the
If the ballot is accidentally spoiled or
watcher in the Minutes with a notation under
the watcher’s signature that said person is defaced in such a way that it cannot be
not disqualified to serve as such. lawfully used, the following procedures
must be followed:
The watchers shall have the right to:
The voter shall surrender the
1. Stay in the space reserved for them inside ballot folded in the same way
the polling place; Step 1
that it was issued by the EB
Chairperson.
2. Witness the proceedings of the EB;
The EB Chairperson shall
3. Take note of what they may see or hear; write the word “spoiled”
Step 2 beside the ballot SN
4. Take photographs of the procedures and previously recorded in the
incidents, if any, during the counting of EDCVL.
votes, as well as the Election Returns The EB Chairperson shall
(ERs), tally board and ballot boxes; then give the voter a second
Step 3
authenticated ballot after
5. File a protest against any irregularity or
announcing its SN.
violation of law which they believe may
have been committed by any EB member The Poll Clerk shall record
or by any person; the announced SN number in
Step 4
the available place in the
6. Obtain from the EB a certificate as to the EDCVL.
filing of such protest and/or of the The spoiled ballot shall,
resolution thereon; without being unfolded and
without removing the
7. Have unimpeded view of the ballot being detachable coupon, be
read by the Chairperson, the election
returns (CEF No. 9) and the tally board
distinctly marked with the
Step 5
(CEF No. 10) being simultaneously word “spoiled”, signed by
accomplished by the Poll Clerk and the the EB Chairperson at the
Third Member respectively, without back thereof and deposited in
touching any of these election the compartment for spoiled
documents; and ballots of the ballot box.
The Poll Clerk shall record
8. Be furnished, upon request, with the in the Minutes the name of the
Certificate of Votes (CEF no. 13), duly Step 6
voter and the SN of the spoiled
signed and thumb marked by the
Chairperson and all EB Members.
ballot.

Watchers shall not speak to any EB member,

or to any voter, or among themselves, in such If the second issued ballot is spoiled or
a manner as would disturb the EB defaced again in such a way that it can no
proceedings. longer be lawfully used, the same shall be

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

surrendered by the voter to the EB

Chairperson in the same manner as the
first spoiled or defaced ballot.
In all cases, the Poll Clerk
No voter shall be shall record in the Minutes
allowed to change the name of the voter and
spoiled/defaced ballot more the SN of the spoiled or
than once. replacement ballot.

INSTANCES WHERE NEW BALLOT BALLOTS DEPOSITED IN THE

CANNOT BE ISSUED IN CASE THE COMPARTMENT FOR SPOILED
FORMERLY ISSUED BALLOT HAS BALLOTS – Ballots deposited in the
BEEN SPOILED compartment for spoiled ballots shall be
presumed to be spoiled, whether or not
1. The SN/s of the ballot/s is/are not they contain such notation; but if the EB
the same with SN/s as entered in should find that during the voting, any
the EDCVL - The ballot/s shall be valid ballot was erroneously deposited
considered “spoiled” and shall be so therein. The valid ballot so withdrawn shall
marked and signed by the Chairperson be mixed with other valid ballots, and such
and placed fact shall be recorded in Part C of the
inside the Minutes.
compartment
for spoiled
ballots. Such
fact shall be ACCOMPLISHMENT OF
indicated in BALLOTS FOR
Part C of the ILLITERATE, PWD, OR
Minutes. SENIOR CITIZENS

2. The voter refuses to have the

fingernail stained with indelible
ink and still refused to have them
stained despite being informed Illiterate, PWD, or SC
that it will render their ballot who cannot by
spoiled – In such case the EB themselves accomplish
Chairperson shall without unfolding the ballot may vote
the ballot and without removing the with the assistance of
detachable coupon, write at the back of any of the following:
the ballot the word “spoiled,” sign the
same and immediately place said ballot a. A relative within the 4th civil
in the ballot box compartment for degree of consanguinity or
spoiled ballots. The voter shall then be affinity;
required to leave. Such fact shall be
recorded in Part C of the Minutes. b. A person of his/her confidence
who belongs to the same
household as that of the voter.
3. The second issued ballot has been For this purpose, the person
accidentally spoiled or defaced.
who usually assists the PWD,
such as personal assistant,
caregiver, or a nurse shall be

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

considered a member of the

voter’s household; and

c. Any EB member. All ballots should be returned

to the compartment of valid
Step 1
ballots and thoroughly mixed
All assistants must be of voting therein.
age. No person, except the EB The Poll Clerk, without
members may assist an seeing the ballots and with
his/her back to the ballot box,
illiterate, PWD or SC more than Step 2
shall publicly draw out as
three (3) times. many ballots as may be equal
to the excess.
Without unfolding the excess
The assistor ballots, the Poll Clerk shall
shall be Step 3
write at the back thereof the
bound in word “excess ballots”
writing and The Poll Clerk shall then
under oath to Step 4
place the excess ballots inside
fill-up the the Envelope for Excess
ballot/s Ballots.
strictly in
accordance with the instructions of the
voter and not to reveal the contents
thereof, by affixing the signature on the
appropriate space in the Minutes.

For such purpose, the EDCVL shall

bear the following markings:

* -- 18 to 30 years old

A – Illiterate
B – Persons with Disability (PWD)
C – Senior Citizen (SC)

PROCEDURE IN CASE OF
EXCESS BALLOTS

If there are more ballots than there are

voters who actually voted in the
precinct, the following procedures
should be followed:

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

GENERAL RULE: In the appreciation of ballots, every ballot shall be presumed

valid unless there is clear and good reason to justify its rejection.

MAJORITY VOTING: Any question on the appreciation of ballots

shall be decided by a majority of the EB members.

No watcher, candidate, or any other person inside the polling place

shall be allowed to participate in the appreciation of ballots, except that
any watcher may file a protest which shall be recorded in the Minutes.

RULE EXAMPLE
Candidates for Barangay Captain:
A. Where only the first name or surname of a
candidate is written, the vote for such 1. John Dela Rama
candidate is valid, if there is no other 2. Mary Claire Santos
candidate with the same first name or 3. Peter Parkero
surname for the same office. 4. Eleanor Moreno

A.

Name written on the ballot: Santos

Vote counted for: Mary Claire Santos

Validity of Ballot: Valid

B.

Name written on the ballot: John

Vote counted for: John Dela Rama

Validity of Ballot: Valid

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Candidates for Barangay Captain:

1. Maureno Intal (new candidate)

2. Mary Claire Santos (new candidate)
3. Peter Parkero (new candidate)
Where only the first name of a candidate is 4. Eleanor Moreno (new candidate)
written on the ballot which when read has 5. Francis Santos (incumbent)
a sound similar to the surname of another
candidate, the vote shall be counted in A.
B. favor of the candidate with such surname.
Name written on the ballot: Murrenno
If there are two (2) or more candidates
with the same full name, first name, or Vote counted for: Eleanor Moreno
surname and one of them is the Validity of Ballot: Valid
incumbent, and on the ballot is written
only such full name, first name or
surname, the vote shall be counted in favor B.
of the incumbent.
Name written on the ballot: Santos

Vote counted for: Francis Santos

Validity of Ballot: Valid

Candidates for Barangay Captain:

1. Mary Claire Dela Cruz - Santos (new

candidate)
2. Juan Dela Cruz (Incumbent)
A.

In case the candidate is a woman who uses Name written on the ballot: Dela Cruz
her maiden or married surname or both
C. and there is another candidate with the Vote counted for: Juan Dela Cruz
same surname, a ballot bearing only such Validity of Ballot: Valid
surname shall be counted in favor of the
candidate who is an incumbent. B.

Candidates for Barangay Captain:

1. Mary Claire Dela Cruz - Santos

(incumebent)
2. Juan Dela Cruz (new candidate)

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Candidates for Barangay Captain:

1. Mary Claire Dela Cruz - Santos

(Incumbent)
2. Juan Dela Cruz (new candidate)

B.

Name written on the ballot: Dela Cruz

Vote counted for: Mary Claire Dela Cruz-

Santos
Validity of Ballot: Valid

Candidates for Barangay Captain:

1. Mary Claire Dela Cruz (new

candidate)
2. Juan Dela Cruz (new candidate)
When two (2) or more words are written
on the same line on the ballot, all of which A.
are the surnames of two (2) or more
candidates, the same shall not be counted Name written on the ballot:
for any of them unless one is a surname of Dela Cruz Dela Cruz
incumbent who has served for at least one
(1) year, in which case it shall be counted Vote counted for: None
D. in favor of the latter; Validity of Ballot: Valid

B.

When two (2) or more words are written Candidates for Barangay Captain:
on different lines on the ballot all of which
are surnames of two (2) candidates or 1. Mary Claire Dela Cruz (Incumbent
more candidates bearing the same who served for more than 1 year)
surname for an office for which the law 2. Juan Dela Cruz (new candidate)
authorizes the election of more than one
and there are the same number Name written on the ballot:
Dela Cruz Dela Cruz

Vote counted for: Mary Claire Dela Cruz

Validity of Ballot: Valid

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

C.
Candidates for Barangay Kagawad:

1. Mary Claire Dela Cruz - Santos

(Incumbent)
2. Juan Dela Cruz (new candidate)

Name written on the ballot:

__Dela Cruz__________
__Dela Cruz__________

Vote counted for: Both Mary Claire Dela

Cruz-Santos and Juan Dela Cruz
Validity of Ballot: Valid

Candidates for Barangay Captain:

1. Juan Dela Cruz

When on the ballot is written a single 2. Daniel Juan
word, which is the first name of a
E. candidate and which is at the same time A.
the surname of his opponent, the vote
shall be counted in favor of the latter. Name written on the ballot: Juan

Vote counted for: Daniel Juan

Validity of Ballot: Valid

Candidates for Barangay Captain:

1. Juan Dela Cruz

When two (2) words are written on the 2. Daniel Juan
ballot, one of which is the first name of a
F. candidate and the other is the surname of A.
his opponent, the vote shall not be counted
for either one. Name written on the ballot: Daniel Dela Cruz

Vote counted for: None

Validity of Ballot: Valid

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Candidates for Barangay Captain:

1. Juan Dela Cruz

2. Daniel Juan
A name or surname incorrectly written 3. Linda Evangelista
which, when read, has a sound similar to
G. the name of a candidate when correctly A.
written shall be counted in favor of such
candidate. Name written on the ballot: Lynda
Ivangelista

Vote counted for: Linda Evangelista

Validity of Ballot: Valid

Candidates for Barangay Captain:

1. Juan Dela Cruz

2. Daniel Juan

Candidates for Barangay Kagawad

1. Peter Parkero
When a name of a candidate appears in 2. Eleanor Moreno
a space of the ballot for an office for
which he is a candidate and in another Name written on the ballot for Barangay
space for which he is not a candidate, it Captain: Daniel Juan
shall be counted in his favor for the
H. office for which he is a candidate and Name written on the ballot for Barangay
Kagawad: Daniel Juan
the vote for the office for which he is
not a candidate shall be considered a For Barangay Captain position, the
stray, except when it is used as a means vote shall be counted for: Daniel Juan
to identify the voter, in which case, the
whole ballot shall be void. For Barangay Kagawad position, the
vote shall be counted for: None. Vote will
be considered as stray.

Validity of Ballot: Valid

If the error was found to have been

committed as a means to identify the voter,
the whole ballot shall be considered VOID.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Candidates for Barangay Kagawad:

3. Mary Claire Moreno

When in a space in the ballot the appears a 1. Peter Parkero
name of a candidate that is erased and
I. another clearly written the vote is valid for A.
the latter.
Name written on the ballot:
__Parkero__Moreno.

Vote counted for: Mary Claire Moreno

Validity of Ballot: Valid

Candidates for Barangay Captain:

The erroneous initial of the first name 1. Juan B. Dela Cruz

which accompanies the correct surname of 2. Daniel C. Leon
the candidate, the erroneous initial of the
J. surname accompanying the correct first Name written on the ballot: M. Dela Cruz
name of a candidate, or the erroneous
middle initial of the candidate shall not Vote counted for: Juan B. Dela Cruz
annul the vote in favor of the latter. Validity of Ballot: Valid

Candidates for Barangay Captain:

The fact that there exists another person 1. Bea Tenoso

K. who is not a candidate with a first name or 2. Daniel Juan
surname of a candidate shall not prevent
the adjudication of the vote of the latter. Name written on the ballot: Bea Alonzo

Vote counted for: Bea Tenoso

Validity of Ballot: Valid

Candidates for Barangay Captain:

1. Peter Parkero
Ballots which contain prefixes such as 2. Daniel Juan
L. “Sir”, “Mr.”, “Datu”, “Don”, “Ginoo”,
“Hon.”, “Gob”. Or suffixes like “Hijo”, Name written on the ballot: Mr. Daniel Juan
“Jr.”, “Segundo”, are valid.
Vote counted for: Daniel Juan
Validity of Ballot: Valid

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Candidates for Barangay Captain:

1. Juan Dela Cruz

2. Daniel Pablo (known as “Pogi” in the
The use of nicknames and appellations of locality)
affection and friendship, if accompanied 3. Linda Evangelista
by the first name or surname of the
candidate, does not annul such vote, A.
except when there were used as a means to
identify the voter, in which case the whole Name written on the ballot: Pareng Juan
M. ballot is invalid. Provided, that if the
nickname used is unaccompanied by the Vote counted for: Juan Dela Cruz
name or surname of a candidate and it is Validity of Ballot: Valid
the one by which he is generally or
popularly known in the locality, the name B.
shall be counted in favor of the said
candidate for the same office with the Name written on the ballot: Pogi
same nickname.
Vote counted for: Daniel Pablo
Validity of Ballot: Valid

Candidates for Barangay Captain:

Any vote containing initials only or 1. Lisa Emilio

which is illegible, or which does not 2. Linda Evangelista
sufficiently identify the candidate for 3. Limuel Estacio
N.
whom it is intended shall be
considered as a stray vote but shall not Name written on the ballot: L.E.
invalidate the whole ballot; Vote counted for: None. It shall be
considered as stray vote.
Validity of Ballot: Valid

If on the ballot is correctly written the first Candidates for Barangay Captain:
name of a candidate but with a different
surname, or the surname of the candidate 1. Lisa Emilio
O. is correctly written but with a different 2. Linda Evangelista
first name, the vote shall not be counted in A.
favor of any candidate having such first
name and/or surname, but the ballot shall Name written on the ballot: Lisa Evangelista
be considered valid for other candidates.
Vote counted for: None
Validity of Ballot: Valid

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Candidates for Barangay Captain:

1. Juan Dela Cruz

2. Daniel Pablo
Any ballot written with crayon, lead 3. Linda Evangelista
P. pencil, or ink, wholly in part shall be valid.
Name written on the ballot:

Vote counted for: Linda Evangelista

Validity of Ballot: Valid

Candidates for Barangay Captain:

Where there are two (2) or more
candidates voted for in office for which 1. Juan Dela Cruz
2. Daniel Pablo
the law authorizes the election of only
3. Linda Evangelista
Q. one, the vote shall not be counted in
favor of any of them, but this shall not Name written on the ballot: Juan Dela Cruz
affect the validity of the other votes and Daniel Pablo
therein.
Vote counted for: None
Validity of Ballot: Valid

Candidates for Barangay Kagawad (7 seats):

1. Mary Claire Santos

2. Juan Dela Cruz
3. Bea Alonzo
If the candidates voted for exceed the 4. Eleanor Moreno
number of those to be elected, the ballot is 5. Linda Evangelista
valid, but the votes shall be counted only 6. Mario Estacio
R. in favor of the candidates whose names 7. Daniel Intal
were firstly written by the voter within the 8. Pablo Alba
space provided for said office in the ballot
until the authorized number is covered. Name written on the ballot:
1.Santos 2. Dela Cruz 3. Alonzo
4. Moreno 5. Evangelista 6. Estacio
7. Intal 8. Alba

Vote counted for: The first seven

candidates written on the ballot. (Santos to
Intal)
Validity of Ballot: Valid

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Candidates for Barangay Captain:

1. Juan Dela Cruz

2. Daniel Pablo
Any vote in favor of a person who has not 3. Linda Evangelista
filed a certificate of candidacy or in favor
S. of a candidate for an office for which he
does not present himself shall be Name written on the ballot for Barangay
considered as stray vote, but it shall not Captain: Eleanor Moreno
invalidate the whole ballot.
Vote counted for: None. Vote is stray.
Validity of Ballot: Valid

A ballot containing the name of a

candidate printed and pasted on a
T. blank space of the ballot or affixed
thereto through any mechanical Elias Nepomoceno
Validity of Ballot: Null and
Void
process is totally null and void.

Circles, crosses, or lines put on the spaces

on which the voter has not voted shall be
U. considered as signs to indicate his Johnny Cruz Validity of Ballot: Valid
desistance from voting and shall not
invalidate his ballot.

Unless it should clearly appear that they Candidates for Barangay Captain:
have been deliberately put by the voter to
serve as identification marks, commas, 1. Juan Dela Cruz
dots, lines, or hyphens between the first 2. Daniel Pablo
name and surname of a candidate, or in 3. Eleanor Moreno
other parts of the ballots, traces of the
V. letter “T”, “J”, and other similar ones, the
first letters or syllables of names which the Name written on the ballot for Barangay
voter does not continue, the use of two (2) Captain: Eleanor, Moreno…
or more kinds of writing and unintentional
or accidental flourishes, strokes, or Vote counted for: Eleanor Moreno
strains, shall not invalidate the ballot. Validity of Ballot: Valid

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Any ballot which clearly appears to have

W. been filled by two distinct persons before Validity of Ballot: Null and Void.
it was deposited in the ballot box during
the voting is totally null and void.

Candidates for Barangay Captain:

1. Juan Dela Cruz

Any vote cases in favor of a candidate 2. Daniel Pablo
3. Linda Evangelista (Disqualified
who has been disqualified by final before the Elections)
X. judgment shall be considered as stray
and shall not be counted but it shall Name written on the ballot: Linda
not invalidate the ballot. Evangelista

Vote counted for: None

Validity of Ballot: Valid

Candidates for Barangay Captain in one of

the Barangays in South Cotabato:

Ballots wholly written in Arabic in 1. Hadji Barra

localities where it is of general use are 2. Nurallah Kiamba
valid. To read them, the board of election
Y. tellers may employ an interpreter who Name written on the ballot: ‫[ ﺣﺠﻲ ﺑﺮى‬trans:
shall take an oath that he/she shall read Hadji Barra)
the votes correctly.
Vote counted for: Hadji Barra
Validity of Ballot: Valid

Z. The accidental tearing or perforation of a Validity of Ballot:

ballot does not annul it. Valid

AA. Failure to remove the detachable coupon

from a ballot does not annul such ballot.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

APPRECIATION OF BALLOTS IN CASE OF SUBSTITUTION

The name of substitute shall be reflected in the Certified List of Official Candidates.

If the death should occur between the day before the election day and mid-day of election day,
the substitute may file the COC with any of the Electoral Boards in the political subdivision where
the deceased candidate sought to be voted.

In case the name of the substitute is not reflected in the Certified List of Candidates, the EO
Concerned shall manually strike out in the list the name of the deceased candidate and shall write
the name of the substitute in the space beside the struck-out name of the deceased candidate. The
EO shall inform the Electoral Boards concerned of the fact of substitution and shall also cause the
widest dissemination thereof.

RULE EXAMPLE
If the name of the substitute is included in Candidates for Barangay Captain:
A. the List of Official Candidates, votes cast in
favor of the substitute shall be counted in 1. John Dela Rama (substitute)
favor of said candidate. 2. Mary Claire Santos
3. Peter Parkero
4. Eleanor Moreno

A.

Name written on the ballot: John Dela Rama

Vote counted for: John Dela Rama

Validity of Ballot: Valid

B.
If the name of the substitute is not Candidates for Barangay Captain:
included in the List of Official
Candidates, votes cast in favor of the 1. Mary Claire Santos (Deceased but
deceased candidate shall be counted in substituted by Linda Evangelista)
favor of the substitute. 2. Peter Parkero
3. Eleanor Moreno

A.

Name written on the ballot: Mary Claire

Santos

Vote counted for: Linda Evangelista

Validity of Ballot: Valid

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CONTINGENCY PLAN FOR THE 2023 BSKE

PROBLEMS THAT MAY BE ENCOUNTERED AND CONTINGENCY

MEASURES (CHAPTER XX)
I. LATE ARRIVAL OF OFFICIAL BALLOTS, ACCOUNTABLE ELECTION FORMS AND OTHER ELECTION PARAPHERNALIA

The EO, City/Municipal Treasurer and the EB shall

jointly assess based on the information from the
Administrative Services Department
(ASD)/Packing and Shipping Committee (ASD),
the time of arrival of the ballots, accountable
election forms and other paraphernalia at the
concerned polling place.

WILL THE BALLOTS, ACCOUNTABLE

ELECTION FORMS AND OTHER
PARAPHERNALIA ARRIVE BEFORE
YES 12:00PM ON ELECTION DAY? NO

They shall inform the voters of this situation. Such election shall be reset to the following day,
or if it is not feasible, on the day after.
Upon arrival of the ballots, voting shall
immediately start and continue up to 5:00pm. Voting, counting and canvassing shall continue in
the CPs NOT affected.
If after 5:00pm there are still voters present who
have not yet cast their votes, Section 26 of RESULTS WILL BE
AFFECTED BY THE
Resolution No. 10602 shall apply. YES RESCHEDULED ELECTIONS? NO
The BBOC may PROCLAIM The BBOC shall SUSPEND
the winning candidates its proceedings and
whose election will not reconvene at 6:00pm of
be affected by the the day after the election
number of votes cast in day, or if not feasible, on
The EO shall announce and the CPs where the such other dates as may
post notice on the date of elections was be fixed by law or the
resetting of elections in the rescheduled. Commission.
CPs affected.

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CONTINGENCY PLAN FOR THE 2023 BSKE

II. SHORTAGE, NON-AVAILABILITY OR MISSING PAGES OF ACCOUNTABLE AND NON-

ACCOUNTABLE ELECTION FORMS AND SUPPLIES

A. ACCOUNTABLE FORMS AND OFFICIAL BALLOTS

a) Official Ballots
1. Lost/damaged in transit, shortage or non-availability of official ballots

The EO shall report, by the fastest means

available, the lost/damaged in transit, shortage or
non-availability of ballots to the CIC through the
Allocation Committee of the PMO copy furnished
the Command Center.
BEFORE REPORTED ON? ON E-DAY
E-DAY
The Allocation Committee (AC) shall determine the The provisions of Section 182 (Emergency Ballots)
necessity of printing the ballots. of BP Blg. 881 shall apply on the shortage or non-
availability of ballots on election day.
YES NECESSARY? NO
The AC is authorized to The AC is authorized to
determine the quantity instruct the City/Municipal
requirements for printing. Treasurer and the EO on the
manner of re-allocating the
ballots.

ü Authority from the Commission En Banc is REQUIRED

in the printing of emergency ballots.
o IF THERE IS TIME – printing shall be done by the
Printing Committee
o IF NOT – the EO through the Municipal/City
Treasurer shall print the same
ü If the shortage is INSIGNIFICANT and it is
IMPRACTICAL to print the required official ballots, the
EB members shall obtain the needed ballots from the
nearest polling place/s. The source and recipient EBs shall
record in the Minutes of Voting the number of official
ballots obtained.

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CONTINGENCY PLAN FOR THE 2023 BSKE

b) Election Returns/Tally Boards

1. Lost/damaged in transit, shortage or non-availability of election
returns/tally boards

Report such fact to the CIC through the Allocation Committee of the
EO PMO copy furnished the Command Center

1. Improvised ERs or Tally Boards and proceed with the counting

EB votes
2. After the counting, sign the improvised ERs or Tally Boards
and imprint their thumbmarks
3. Distribute copies of the improvised ERs or Tally Boards in
accordance with 53 of Resolution No. 10602
4. Enter in the Minutes that the ERs or Tally Boards are not
available and that the EB together with the watchers decided to
use improvised ERs or Tally Boards
5. Place all the forms used inside the corresponding envelopes
and deposit the same inside the ballot box
In case of missing page/s/copies of the ERs, the EB shall take
measures to reproduce/photocopy such missing page/s/copies. It
shall take steps to ensure that the copy intended for the BBOC is
complete by obtaining the missing page/s/copies from the other
copies of the ERs with no missing pages. Missing pages/copies of
the ERs shall be certified by the EB and watchers, if available.

c) Statement of Votes by Precinct

1. Non-availability of Statement of Votes by Precinct (SOVP)

Report the same to the CIC through the Allocation Committee of the
EO PMO copy furnished the Command Center

EB 1. Improvised SOVP and proceed with the canvass of ERs

2. After the canvass, sign the improvised SOVP and imprint
their thumbmarks
3. Distribute copies of the improvised SOVP in accordance with
53 of Resolution No. 10602
4. Enter in the Minutes that the SOVP is not available and that
the BBOC together with watchers decided to use improvised
SOVP
5. Place all the forms used inside the corresponding envelopes
and deposit the same inside the ballot box

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CONTINGENCY PLAN FOR THE 2023 BSKE

2. Missing pages/copies of Statement of Votes by Precinct (SOVP)

The BBOC shall measures to reproduce/photocopy the SOVPs. All

BBOC such photocopies shall be certified to by the BBOC.

B. NON-ACCOUNTABLE FORMS

a) Lost/damaged in transit, shortage or non-availability of Minutes of Voting and Counting and

other non-accountable forms

1. Report such fact to the CIC through the AC of the PMO copy
EO furnished the Command Center
2. Approve the reproduction/photocopying of all non-accountable
forms and supplies by the EB
3. Reimburse the cost of photocopying

1. Cause the reproduction/copying of non-accountable form upon

EB approval of the EO
2. Certify, with the watchers, such photocopies, if available

AUTHORITY IS HEREBY GRANTED TO THE FOLLOWING

EWC ELECTION WORKING COMMITTEES (EWC):

1. PRINTING COMMITTEE

Upon approval of the CIC, print the required ballots/ERs as

determined by the AC, subject to the confirmation of the
Commission En Banc

2. PACKING AND SHIPPING COMMITTEE

Immediately pack and ship the lacking ballots/ERs through the

fastest means possible and ensure that the same arrive at and are
received by the intended recipients on or before election day

METRO MANILA
In the Metro Manila Area OUTSIDE Metro Manila, all non-
and whenever possible, ALL accountable forms and supplies
lacking or missing pages of may be reproduced/photocopied
all accountable forms shall upon prior approval of the Election
be replaced Officer

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CONTINGENCY PLAN FOR THE 2023 BSKE

III. OFFICIAL BALLOTS BEARING THE SAME SERIAL NUMBERS; THE UPPER AND LOWER SERIAL
NUMBERS OF THE BALLOT ARE DIFFERENT; EITHER THE UPPER OR LOWER SERIAL NUMBER OF
THE BALLOT OR BOTH IS MISSING; THE SERIAL NUMBER OF THE BALLOT IS UNREADABLE OR
HARD TO ASCERTAIN; OR THE SERIAL NUMBER OF THE BALLOT DOES NOT BELONG TO THE
SERIES OF BALLOT ISSUED

a) Official ballots bearing the SAME serial numbers

The City/Municipal Treasurer shall:

TREAS 1. Issue the subject ballots to the EB
2. Take note of its condition in the inventory report

The Chairperson of the EB:

EB 1. Prior to the issuance of subject ballots to the registered
voters, shall add one Arabic numeral after the last digit of the
serial number, starting with number 1, then 2, and so on and
affix his initial thereon. In so doing, the ballots will now have
different SNs
2. Record opposite the name of the voters in the EDCVL-
Barangay/EDCVL-SK, the new SNs

In all instances, the EBs are directed to issue first the ballots with
complete and regular SNs. Except those which were marked as
defective ballots, the EB shall only issue ballots with the same SNs to
the voters, if there are no more available ballots with complete and
regular SN in the polling place concerned.

What to note in the Minutes?

ü That the ballots have
the same SNs
ü Quantity
ü New SNs

b) Upper and lower serial numbers of the official ballot are

DIFFERENT

The Poll Clerk:

EB 1. Enter in the Minutes the different SNs appearing in the
ballot, indicating therein whether it is located in the upper or
lower
2. Record opposite the name of the voter in the EDCVL-
Barangay/EDCVL-SK, the two (2) different SNs

The Chairperson shall issue that ballot to the voter.

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CONTINGENCY PLAN FOR THE 2023 BSKE

c) EITHER the upper or lower serial number of the official ballot is MISSING
The Poll Clerk:
EB 3. Take note in the Minutes the missing SN in the ballot either
in the upper or lower portion, indicating whether it is located
in the upper or lower portion thereof
4. Record opposite the name of the voter in the EDCVL-
Barangay/EDCVL-SK the available SN

The Chairperson:
1. Copy the available SN in the portion of the ballot where it
does not appear and affix signature therein
2. Issue the ballot to the voter

d) BOTH the upper and lower serial number of the official ballot are MISSING
The Poll Clerk:
EB 1. Record the fact in the Minutes
The Chairperson:
1. Mark the ballot as “defective ballot”
2. Place the same inside the envelope intended for spoiled
ballots

e) Serial number of the official ballot is UNREADABLE or hard to ascertain

The Poll Clerk:

EB 1. Check the SN of the ballot preceding the ballot with blurred
SN and follow the sequence of the SN
2. Enter in the Minutes the ascertained SN
3. Record opposite the name of the voter in the EDCVL-
Barangay/EDCVL-SK

The Chairperson shall issue the ballot to the voter.

If the SN of the ballot is TOTALLY UNREADABLE, the Poll Clerk

shall record the same in the Minutes while the Chairperson
shall mark the ballot as “defective ballot”, and thereafter,
place the ballot inside the envelope intended for spoiled
ballots.

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CONTINGENCY PLAN FOR THE 2023 BSKE

f) Serial number of the official ballot DOES NOT BELONG to the series
The Poll Clerk:
EB 1. Note in the Minutes, the SN of the ballot that does not belong
to the series
2. Record the same opposite the name of the voter in the
EDCVL-Barangay/EDCVL-SK

The Chairperson shall issue the ballot to the voter.

In all instances, the EBs are directed to issue first the ballots with
complete and regular SNs. Except those which were marked as
defective ballots; the EBs shall only issue to the voters, ballots with
SNs not belonging to the series, if there are no more in-series ballots
available in the polling place concerned.

ELECTION-RELATED INCIDENTS AND CATASTROPHE (CHAPTER XXI)

A. THERE IS SABOTAGE, EXPLOSION, EQUIPMENT B. THERE IS CATASTROPHE LIKE FIRE, FLOOD,

ROBBERY AND OTHER SIMILAR CIRCUMSTANCES EARTHQUAKE AND OTHERS, OR BY REASON OR
EMERGENCY OR HEALTH/IATF RULES AND
1. If required to leave the precinct, the EB REGULATIONS IN THE LOCALITY
shall report this to the EO and
immediately secure all equipment,
1. If required to leave the precinct, the
election forms and supplies, inform all
EB shall report this to the EO and
political party representatives, citizens’
immediately secure all equipment,
arm and watchers present of the
election forms and supplies, inform all
transfer or suspension of voting, and
political party representatives,
then proceed with security or health
citizens’ arm and watchers present of
personnel to a safer place
the transfer or suspension of voting,
and then proceed with security or
2. If peace and order is restored, the EB
health personnel to a safer place
shall conduct an inventory of all
equipment forms and election supplies.
2. The EO shall report this to the
If there are missing item/s, the EB shall
Command Center
report to the EO and local PNP for
proper documentation and
3. This incident shall be recorded in the
investigation. Thereafter, the EO shall
Minutes
call the Command Center to inform
about the missing item/s

3. The EB shall record this in their Minutes

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CONTINGENCY PLAN FOR THE 2023 BSKE

CONTINGENCY PROCEDURES FOR THE AUTOMATED BSKE

(CHAPTER XXII)

*For purposes of the Automated BSKE, to be conducted in Barangay Pasong Tamo, 6th
District of Quezon City and Barangays Paliparan III and Zone II (Pob.) of Dasmariñas
City, Cavite and other areas as may be approved by the Commission En Banc, the
provisions of Resolution No. 10759 (“Contingency Procedures in connection with the
May 9, 2022 National and Local Elections”) are hereby ADOPTED, unless a different
resolution is issued by the Commission En Banc for such purpose.

Further, the Commission may adopt additional contingency procedures in the voting,
counting, canvassing, storage, custody, distribution and retrieval of accountable forms
and paraphernalia to fulfill its Constitutional mandate to ensure free, orderly, honest,
peaceful and credible elections. Furthermore, the Commission may adopt the use of
automated BSKE in other areas aside from the above-mentioned barangays, as it may
deem proper.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Emergency Accessible Polling Place c. Voters who become disabled,

(EAPP) and Special EAPP for Persons temporarily or permanently, after
with Disabilities, Senior Citizens and the continuing registration of
Heavily Pregnant Voters voters ended; and

Types: d. Heavily pregnant voters.

Exercise of Choice:
EAPP- shall refer to an
EAPP temporarily A PWD, SC or heavily
established in one of the pregnant voter may opt
rooms at the first or to vote in the EAPP or in
ground floor of all covered voting centers, the Polling Place where
regardless of whether an APP has been his/her precinct is
established therein or not. Otherwise, a assigned. To assist a
makeshift/temporary polling place shall be voter in making a choice, the EAPP/S-
built inside or in close proximity to the voting EAPP SS shall explain, in clear and
center, which shall be strategically located near understandable terms, the procedures that
its entrance and health desk, if any. will be followed in the EAPP/S-EAPP.
S-EAPP – shall refer to an EAPP temporarily
established in a building used as a home or Voting in EAPP and S-
residence of PWDs and/or SCs, including EAPP shall be based on a
rehabilitation centers and sheltered first come and first serve
workshops were said PWDs and/or SCs are basis. All voters availing
living or outside thereof but in close proximity thereof shall be treated
thereto, whether administered by the equally and shall vote in
government or a private institution. the order of their arrival.
Who may avail of the EAPP/S-EAPP?

a. PWD and SC voters who did not Voting Hours: EAPP voting shall be
avail of APP. For this purpose, from 7:00 A.M.
PWD and SC voters, who to 1:00 P.M.
manifested their intent to vote in
EAPP shall be allowed to vote in the Voting in the S-
EAPP/S-EAPP; EAPPs shall be
from 7:00 A.M.
b. PWD voters who failed to update to 12:00 P.M.,
their registration records during unless otherwise
the continuing registration of fixed by the
voters; Commission.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

The last hours of voting shall not apply

when there are PWD, SC and heavily
pregnant voters present within thirty (30) All assistors must be of voting age.
meters from S-EAPP, who have not yet cast
their votes, in which case the voting shall The EAPP/S-EAPP SS shall be allowed to
continue but only to allow said voters to assist more than three (3) voters availing
cast their votes without interruption. One of the EAPP and S-EAPP.
of the S-EAPP Support Staff shall, without
delay, prepare a complete list containing The fact that a PWD, SC, or heavily
the names of said voters consecutively pregnant voter availing of the EAPP had
numbered, and the voters so listed shall be been assisted in the preparation of the
called to vote by announcing each name ballot and the name of the assistor shall be
audibly repeated three (3) times in the indicated in the Authorization Form.
order in which they are listed or by showing
the names to Deaf or Hard of Hearing EAPP Election Day Computerized
voters or through any other applicable Voter’s List (EDCVL)
methods. Any voter in the list who is not
present when his/her name is called out The EAPP shall be provided with a separate
shall not be permitted to vote. EDCVL of all registered PWD and SC
voters assigned in the voting center where
Notwithstanding, the S-EAPP SS shall it will be established, including those
make sure that voting in the S-EAPP shall assigned in the APPs to facilitate the
be finished at least two (2) hours before identification of PWD voters and SC voters
7:00 P.M. or two (2) hours before the who may possibly avail of the EAPP, the
closing time set forth by the Commission polling place where they belong and where
En Banc. the ballot shall be obtained and returned.

PERSONS ALLOWED INSIDE THE

ASSISTORS EAPP and S-EAPP
A PWD or SC voter may be assisted in the
a. EAPP/S – EAPP SS;
accomplishment of ballot by a third party, if
such fact is indicated in the EDCVL.
b. Watchers who shall stay only in the
However, in case where the PWD or SC voter space reserved for them;
cannot manifestly accomplish the ballot,
he/she may be assisted by the following, in the c. Representatives of the
order provided: Commission;

a. A relative by d. PWD, SC and heavily pregnant

consanguinity or affinity voters casting their votes;
within the 4th civil
degree; e. PWD, SC and heavily pregnant
voters waiting for their turn to cast
b. By any person of their confidence their votes; and
who belongs to the same
household (e.g., personal f. Other persons who may be
caregivers and nurse); specifically authorized by the
Commission.
c. By EAPP/S-EAPP SS.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

EAPP/ S-EAPP VOTING AND

CLOSING PROCEDURES
Such identification shall be
Voting Procedures in the EAPP recorded in the logbook of the
EAPP.
The EAPP Support Staff shall:
For a voter with non-manifest
disability who are not
1. Explain to the voter/s the included in the EDCVL, the
procedures and effect of voting EAPP SS shall require the
in the EAPP; and presentation of a National
Step 2
PWD ID card or any other
2. Ensure that the provision of document as proof of such
Minimum Health and Safety disability.
Protocol shall be strictly
followed in the EAPP. Any registered voter belonging
to the same precinct as the voter
identified shall be allowed to
A. The EAPP SS tasked to obtain the identify only up to three (3)
ballot/s from the polling place/s voters availing of the EAPP.
shall:
After establishing the voter’s
Upon arrival of the PWD, SC identity, instruct him/her to
or heavily pregnant voter, Step 3
fill-out the Authorization
inspect his/her fingernail Form.
for any stink stain. If there Proceed to the polling place
Step 1 be none, explain the option where the voter’s precinct is
available to him/her to assigned to obtain the ballot.
vote either in the EAPP or
the Polling Place where The EAPP SS may opt to wait
he/she is assigned. until a minimum of ten (10)
voters have availed
If the voter chooses to vote in themselves of the EAPP before
the EAPP, look for his/her Step 4
obtaining the ballots.
name, photo, and Provided, however, that no
precinct number in the voter shall be made to wait
EDCVL, if applicable. for an unreasonably long
time. Provided further, that
the EAPP shall not be left
In case of doubt in the identity without any EAPP SS
of the voter, the EAPP SS shall managing at any given time.
Step 2
require the presentation of an Upon reaching the polling
ID Card or any document for place, turn over the
identification purposes. If no Authorization Form and the
ID card or any other ID card or any other
document is presented, the Step 5
document presented for
voter may be identified by an identification purpose, if any,
EAPP SS or registered voter to the EB Chairperson
belonging to the same assigned in the polling place.
precinct as the voter availing
of the EAPP.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

B. The EB Chairperson shall:

Upon receipt of the If the ballot cannot be issued

Authorization Form and ID for whatever reason, the EB
Card or any other document Chairperson shall authorize
presented for identification the Third Member or Poll
purposes, if any check the Clerk to go to the EAPP and
name, signature of the voter Step 9 explain to the voter the reason
in the EDCVL. for non-issuance of the ballot.
This fact shall be recorded in
Step 6 the Minutes of the polling
The EB Chairperson shall
prioritize all ballots requests place and log book of the
of the EAPP SS over regular EAPP.
voters in the polling place
except in cases where the C. The EAPP SS who remained in
request comes from a PWD, the EAPP shall:
SC, or heavily pregnant voter,
who opt to vote in the latter. Upon receipt of the envelope
from the EAPP SS who
After the voter’s identity has obtained the ballots:
been validated, note in the
Minutes of Voting (Minutes): 1. Inspect the envelope
before extracting the
1. His/her name; ballots therefrom;
2. The ID card or any
other document Step 2. Inspect the ballots to
presented for 10 ensure that they have
Step 7
identification not been filled-out,
purposes, if any, marked, mutilated, or
3. Precinct number; and otherwise rendered
4. Serial number of the unusable; and
ballot given to the
EAPP SS. 3. Enter in the logbook
the conditions of the
The Authorization Form shall envelope and ballots.
be attached to the Minutes. If the ballots have already
Insert the ballot in the been filled-out, have marks,
envelope provided by the have been mutilated or
EAPP SS and write at the back otherwise rendered unusable,
of the envelope the precinct direct the EAPP SS who
number of the voter for whom Step obtained the ballots to return
the ballot is obtained, the time 11 them to the polling places
the ballot was obtained from where they were obtained,
Step 8
the polling place and the otherwise the ballots shall be
number of the ballots given to the voters, who may
obtained. The same envelope accomplish the same with or
may be used for subsequent without assistors.
procurement of ballots
provided the same procedures
shall be followed.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

The returned ballots shall be

considered spoiled ballots and
such fact shall be indicated in
the Minutes of the polling Require the voters to fill-out
place. Thereafter, the EB the Authorization Forms
Chairperson shall issue new Step 3 unless the voters already did
Step
ballots in place of the latter in pursuant to EAPP voting
11
accordance with the usual procedures.
process. The circumstance
Go to the concerned polling
attendant to the issuance of Step 4
new ballots shall also be place/s to obtain the ballot/s.
recorded in the log book of the Submit the Authorization
EAPP. Forms to the EB Chairperson
After accomplishing the of the polling place/s where
ballots, insert them in the Step 5
the ballots are obtained and
Step envelop. One EAPP SS shall be the envelope/s where the
12 assigned to ensure the ballots will be placed; and
security and sanctity of the
accomplished ballots. Step 6 Return to the S-EAPP
Instruct the voter to sign the
EDCVL and impress his/her
thumbprint therein. Apply
indelible ink to the voter’s B. The EB Chairperson shall
Step right forefinger nail or any
13 other nail if there be no
forefinger nail, or in any Observe the same procedures
other suitable part of the conducted by EB Chairperson
voter’s body if there are no in the EAPP
fingernails; and
Step Request the voter to leave the
C. The S-EAPP SS who remained
14 EAPP. in the S-EAPP shall

Observe the same procedures

conducted by the EAPP-SS
Voting Procedures in the S- who remained in the EAPP
EAPP

The following procedures shall be Closing Procedures in the

observed in the S-EAPP EAPP and S-EAPP
A. The S-EAPP SS shall: Before Closing the EAPP
and S-EAPP SS shall
Explain to the voters the accomplish the
Step 1 procedures and effect of Template for Voter’s
voting in the S-EAPP Turn-Out.
Ensure that the same
Step 2 procedures conducted by the
EAPP-SS shall be observed.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Copies of Template for Voter’s Turn-Out

and the logbook shall be turned over to
the concerned EO/AEO.
cast their votes before the period provided
After Closing in the General Instructions, the S-EAPP SS,
by unanimous agreement, may declare
The exact time of the closing of the early close of voting therein.
EAPP/S-EAPP and the turn-over of the
ballots to the EB Chairpersons shall be
entered in the logbook, and thereafter the
EAPP/S-EAPP SS shall affix their Isolation Polling Place
signatures thereto.

Once the EAPP/S-EAPP are closed, the Whenever

EAPP/S-EAPP SS shall seal the necessary, there
envelopes containing the shall be an
accomplished ballots. Thereafter, the Isolation Polling
EAPP/S-EAPP SS shall deliver the securely Place (IPP) in
sealed envelopes to the EB Chairperson every voting
who issued said ballots. center, which shall
The EB Chairperson shall then:
be set up, as far as
practicable, in one of the class rooms
1. Inspect the conditions of the that is in a building separate from the
envelope and ballots; other buildings of the voting center,
preferably near the entrance and the
2. Compare the number of ballots health personnel station.
received with the number of
Authorization Forms previously The IPP must have an ample space
submitted to them; and capable of accommodating at least five
(5) voters, the DESO Support Staff and
3. Record in the Minutes the watchers, observing one (1) meter
conditions of the envelopes, and
ballots and discrepancies in the
physical distancing at any given time.
number of the ballots as against the
number of Authorization Forms
WHO MAY VOTE AT THE IPP?
recorded in the Minutes, if any.

The time of the - Voters who register

receipt of the a temperature of
envelopes and 37.5 degrees
ballots from the Celsius or higher,
EAPP/S-EAPP shall cast their votes
SS shall likewise in the IPP. The
be entered in the DESO
Minutes.

Early Close Voting in S-EAPP

- In. case all the voters expected to

vote in the S-EAPP have already

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

Voting Procedures in the IPP

If the voter
Should there be a voter who will cast
is not
his/her vote in the IPP, the following are
personally
the procedures to be followed:
known to
any of the
mentioned
A. The DESO Support Staff Shall:
persons,
the DESO shall request the
Escort the voter to the IPP and voter’s permission to be
direct the latter to disinfect photographed using the
Step 1 DESO’s smartphone, which
his/her hands before entering
the IPP photo shall be shown to the EB
Call the DESO and Return to of the voter’s precinct for
the entrance of the voting comparison with photograph
Step 2 center and continue checking appearing in the EDCVL.
the temperature of all persons
entering For such purpose, the voter
must accomplish the IPP
Authorization for with
waiver of the right to vote
B. The DESO shall: in the assigned polling
place and waiver of the
right to sign in the
EDCVL.
Explain to the voter/s the
procedure and effect of voting After establishing the voter’s
in the IPP identity, instruct him or her to
fill out the Authorization
1. Waiver of the right to vote Form using his or her own
Step 3 Step 5
in the assigned polling pen. Insert the Authorization
place; and Form in the brown envelope
and immediately disinfect
2. Waiver of the right to sign hands.
the EDCVL Proceed to the polling place
Inspect without touching the Step 6 where the voter’s precinct is
voter’s fingernail, for any assigned to obtain the ballot.
stink stain. Thereafter, Upon reaching the polling
request for the voter’s valid place, turn over the
ID, if any, except community Step 7 Authorization Form to the EB
tax certificate. Chairperson assigned in the
Step 4 polling place.
In the absence of a valid IP, Immediately delete the photo
the DESO or any registered of the IPP voter after showing
voter voting in the IPP may Step 8
the same to the EB
identify under oath the voter, Chairperson.
using the IPP Voter’s
Identification Form.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

C. The EB shall:

Upon receipt of the

Authorization Form, the valid Step Note in the EDCVL that the
ID, if any, or the 11 voter voted in the IPP.
accomplished IPP Voter’s
Identification Form, and after Allow the DESO to inspect the
examination of the ballot, without touching the
Step
photograph shown by the same, to make sure that is not
12
DESO, check the name, filled up, or otherwise
signature and photo of the marked.
voter in the EDCVL. Insert the ballot in an
envelope and write at the
If no ID was presented, and back of the envelope the
Step
no one personally identified precinct number from which
13
Step 9 the voter, the signature of the the ballot was obtained, as
voter appearing in the well as the time the ballot was
authorization form shall be obtained.
used for comparison with the If the ballot cannot be
signature appearing on the obtained for whatever
EDCVL. reason, the EB Chairperson
shall authorize the DESO to
As much as possible, the EB Step explain to the voter the reason
Chairperson shall refrain 14 for the non-issuance of the
from touching the documents, ballot. This fact shall be
and if it cannot be avoided, recorded in the Minutes of the
the EB Chairperson shall Polling Place and the record
immediately disinfect his/her sheet of the IPP.
hands thereafter.
After the voter’s identity has
been validated, note in the D. The DESO shall:
Minutes of Voting (Minutes)
the:
Return to the IPP upon receipt
1. Voter’s name; Step
of the envelope from the EB
2. ID card, if any, or 15
Chairperson.
Accomplished IPP
Authorization Form; Have the said ballot
3. Precinct and Serial Step
accomplished by the IPP
Step Number of ballot given 16
voter.
10 to the DESO.
After the voter accomplished
the ballot, insert the ballot in
The Authorization Form and Step
an envelope and label the
any other documents 17
same with precinct number
submitted shall be placed
where the ballot came from.
inside an envelope which will
be attached to the Minutes. Without touching the voter,
Documents received from the apply indelible ink to the
Step
IPP shall not be comingled voter’s right forefinger nail or
18
with other documents in the any other nail if there be no
polling place. forefinger nail, or any other

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

suitable part of the voter’s

body if there are no
Step fingernail, or any other o The EB Chairperson shall:
18 suitable part of the voter’s
body if there are no 1. Publicly announce the receipt
fingernails. of the IPP ballots;
Request the voter to affix
Step his/her signature and the 2. Inspect the conditions of the
19 time said voter finished envelopes and ballots;
voting in the log sheet.
Disinfect the frequently 3. Compare the number of
Step ballots received with the
touched surfaces after voting
20 number of Authorization
of any IPP voter.
Follow all the previous Forms previously submitted
Step to them;
procedure for the succeeding
21
IPP voters.
By the close of voting, turn 4. Record in the Minutes the
over the IPP record sheet and conditions of the envelopes
all the ballots to the EB and ballots, including the
Step discrepancies in the number
Chairperson. The latter shall
22 of the ballots as against the
announce the receipt of the
IPP ballots and note the same number of Authorization
in the Minutes. Forms recorded in the
Minutes, if any;

Submission of IPP record sheets: The 5. Record in the time and

IPP record sheets shall receipt of the envelope s and
be turned over to the ballots from the DESO shall
concerned EO/AEO. likewise be entered in the
Minutes.

Before putting the

ballots inside the
Closing Procedures in the ballot box, the EB
IPP Chairperson shall
announce such
o The exact time of the closing of the action in the
IPP and the turn-over of the ballots polling place.
to the EB Chairperson shall be
entered in the record sheet. Thereafter, the Chairperson shall
Thereafter, the DESO shall affix place said ballots inside the ballot
their signatures thereon. box in the presence of the other
members of the EB, and watchers.
o The DESO shall ensure that the This shall take place before the
turnover of the filled-up ballots to closing of voting in the polling
the concerned EBs of the polling place.
place/s be made prior to the closing
of the voting.

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ELECTORAL BOARD GUIDE FOR THE 2023 BSKE

PERSONS DEPRIVED OF
LIBERTY (PDL) VOTING
election day shall be allowed to vote in the
regular polling place where his/her
precinct is assigned.

The released PDL voter shall

present to the EB
Chairperson his or her
release order or paper on
the basis of which the EB
Chairperson shall issue the
ballot to him or her.

Before doing so, however, the EB

Chairperson shall annotate in the
PDL Voting may be availed of by a PDL EDCVL, on top of the PDL voter’s name
voter either through: the:

1. Special Polling Place established 1. Date of the release order or paper; and
inside a jail facility; or
2. Name of the official who issued and
2. Detention Center; or signed the same.

3. Escorted voting in a regular polling

place.

Who are allowed to vote in the PDL

Special Polling Place?

- Only PDL voters whose names appear

in the EDCVL-PDL and PCVL-PDL
may vote in the PDL-SPP.

- For Barangay and Sangguniang

Kabataan Election, the registered PDL
voter can cast their votes for the
respective candidates in the barangay
where they are listed as registered
voter.

Released PDL listed voters before

election day:

PDL voters included

in the EDCVL- PDL
and PCVL-PDL but
released before

10
2023 BSKE MODULES

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FOR ELECTORAL BOARDS

Election Day Procedures Legal Matters and Other Appreciation of Ballots Special Polling Places
Manual Procedures Module Module Module

Election Forms, Supplies,

Contingency Procedures
and Documents Checklist
Module

FOR BOARD OF CANVASSERS

Preliminaries Module Post-Canvassing Module Procedures Module Remedies Module