Communication could be verbal – spoken or written, or non-verbal i.e.
using
sign language, body movements, facial expressions, gestures, eye contact or
even with the tone of voice.
In an organization, there are two channels of communication – formal
communication and informal communication. People often confuse between
these two channels, so here we have presented an article which explains the
difference between formal and informal communication network.
Content: Formal Communication Vs Informal
Communication
1. Comparison Chart
2. Definition
3. Key Differences
4. Conclusion
Comparison Chart
BASIS FOR
FORMAL COMMUNICATION
COMPARISON
Meaning A type of verbal communication in which the interchange of infor
done through the pre-defined channels is known as formal comm
Another Name Official Communication
Reliability More
Speed Slow
Evidence As the communication is generally written, documentary evidence
Time Consuming Yes
Advantage Effective due to timely and systematic flow of information.
Disadvantage Distortion due to long chain of communication.
BASIS FOR
FORMAL COMMUNICATION
COMPARISON
Secrecy Full secrecy is maintained.
Flow of Information Only through predefined channels.
Definition of Formal Communication
The communication in which the flow of information is already defined is
termed as Formal Communication. The communication follows a hierarchical
chain of command which is established by the organisation itself. In general,
this type of communication is used exclusively in the workplace, and the
employees are bound to follow it while performing their duties.
Organizational Structure
Example: Requests, commands, orders, reports etc.
The formal communication is of four types:
Upward or Bottom-up: The communication in which the flow of
information goes from subordinate to superior authority.
Downward or Top-down: The communication in which the flow of
information goes from superior to subordinate.
Horizontal or Lateral: The communication between two employees of
different departments working at the same level.
Crosswise or Diagonal: The communication between the employees of two
different departments working at different levels.
Definition of Informal Communication
The communication which does not follow any pre-defined channel for the
transmission of information is known as informal communication. This type of
communication moves freely in all directions, and thus, it is very quick and
rapid. In any organization, this type of communication is very natural as
people interact with each other about their professional life, personal life, and
other matter.
Example: Sharing of feelings, casual discussion, gossips, etc.
The informal communication is of four types:
Single Strand Chain: The communication in which one person tell
something to another, who again says something to some other person and
the process goes on.
Single Strand Chain
Cluster Chain: The communication in which one person tells something to
some of its most trusted people, and then they tells them to their
trustworthy friends and the communication continues.
Cluster Chain
Probability Chain: The communication happens when a person randomly
chooses some persons to pass on the information which is of little interest but
not important.
Probability Chain
Gossip Chain: The communication starts when a person tells something to a
group of people, and then they pass on the information to some more people
and in this way the information is passed on to everyone.
Gossip Chain
Key Differences Between Formal and Informal
Communication
The following points are substantial, so far as the difference between formal
and informal communication is concerned.
1. Formal communication is also known by the name of official communication.
Informal Communication is also known by the name of grapevine.
2. In formal communication, the information must follow a chain of command.
Conversely, the informal communication can move freely in any direction.
3. In formal communication, full secrecy is maintained, but in the case of
informal communication maintenance of secrecy is a very tough task.
4. Formal communication is written, whereas Informal communication is oral.
5. Formal communication is time-consuming as opposed to Informal
communication, which is rapid and quick.
6. Formal communication is more reliable than Informal communication.
7. Formal communication is designed by the organization. Informal
communication starts itself due to the urge of ‘human to talk’.
8. In formal communication, the documentary evidence is always available. On
the other hand, in the case of informal communication, the supporting
documents are not available.
Conclusion
A very deep discussion on the difference between formal and informal
communication has been done in this article. Nowadays, many
big Transnational Organizations has started an open-door policy, in which any
employee of any department can communicate directly with the head of an
organization, about their complaints, grievances, and requests. This results in
reducing the complexity of the formal communication
