Creative Skillset Film Skills Fund

Budget how to guide

Please use this document to illustrate your projects budget to Creative Skillset as part of your application. You should refer to the example
in order to gage the type of information we require from a budget.

Tab 1. Example Budget

This is an example of the type of detail that we look for in order to assess a projects viability, value for money and project format.
Tab 2. Budget template
You should complete the template with your projects budget.

Notes

Income

* Partnership Cash contribution should be 25% or more of the budget

*In Kind contribution needs to be clearly label in Expenditure (IN KIND)

*Creative Skillset Funds 70% maximum towards 1 project

Expenditure

Training cost Should have the majority expenditure cost allocated towards the project

Project management cost generally shouldn't exceed above 25% unless justified

Overhead Cost shouldn't exceed 10% of the project budget

Access support shouldn't exceed 10% of the budget

Other and Evaluation Cost shouldn't exceed 10%

VAT
If you are VAT-registered, and therefore able to reclaim the VAT you pay out, your project budget should not include VAT in any
project expenditure.
If you are not VAT-registered, and therefore can’t reclaim VAT, you may include it in your project budget. Please note that grants
are outside the scope of VAT and therefore Creative Skillset will not pay additional VAT on top of grants once they're agreed.
You may wish to seek additional guidance from HMRC.

Independent Audit (for grants of £50k and over)

If the total value of your Creative Skillset grant is £50,000 or greater than £50,000 your project will need to be audited upon
completion. It will need to be audited by an external auditor. Please contact the Fund Team for Audit requirements.
 EXAMPLE BUDGET TEMPLATE
Organisation Name: Trainers R Us
Project Title: Camera Course
Project Ref No: 2013-XXXX

l e
Anticipated Start Date: 1-Apr-13

p
Anticipated End Date: 31-Mar-14

m
Duration in days/months: 12 months

E x a
PARTNERSHIP FUNDING

Partnership Funding CASH - (Source) Unit Description e.g. days Number Unit Income £ Total (£) % of project costs Status (Confirmed / Un-
confirmed)
Participants' Fees (20 participants x £300) Participants 20 300 6,000.00 22.29% Confirmed
Sponsorship - A.N.Other company Company 1 1000 1,000.00 3.72% Confirmed
- 0.00%
- 0.00%
- 0.00%
- 0.00%
Total (A) 7,000.00 26.01%

Status Confirmed / Un-

Partnership Funding 'IN-KIND' SUPPORT - (Source) Unit Description e.g. days Number Unit Income £ Total (£) % of project costs
confirmed

e
In-kind' cumputer equipment loan (6 days @ £1000 per day) Days 6 1000 6,000.00 22.29% Confirmed

l
Room Hire (Film London) Days 2 175 350.00 1.30% Confirmed

p
Application forms printing (in Kind) EMAP 1 120 120.00 0.45% Un-Confirmed

E xa m
Projector (in-kind) Days 3 175 525.00 1.95%
- 0.00%
- 0.00%
Total (B) 6,995.00 25.99%

Partnership Funding Subtotal (Cash & In-kind) (A+B) 13,995.00 52.00%

Creative Skillset Funding Total (£) % of project costs

Creative Skillset Funding total (C) 12,920.00 48.00% Un-Confirmed

p l e
Total Creative Skillset Funding (C) 12,920.00 48.00%

E xa m
Project Income TOTAL (Partnership Funding Total + CreativeSkillset Total) (A+B+C) 26,915.00 100.00%

Unit Description e.g. Status Confirmed / Un-

Training Number Unit Cost £ Total (£) % of project costs
days confirmed
Experts' fee Edinburgh N° of people (6) x Days (2) 16 350 5,600.00 20.81% Confirmed
Course manual for 20 participants Manuals 60 10 600.00 2.23% Confirmed
Course tutor's travel costs for 6 days training Days 6 50 300.00 1.11% Confirmed
Technical assistant for 6 days training Days 3 300 900.00 3.34% Confirmed
Subsistence for participants Edinbrugh (1 night) Participants 5 250 1,250.00 4.64% Confirmed
Room Hire (In Kind) Days 2 175 350.00 1.30% Confirmed
Total 9,000.00 33.44%

Unit Description e.g. Status Confirmed / Un-

Project Management (e.g. managers, administrators) Number Unit Cost £ Total (£) % of project costs
days confirmed
Project co-ordinator 2 days per week for 4 mths Days 20 200 4,000.00 14.86% Confirmed
Project manager 1 day per month for 4 mths Days 11 150 1,650.00 6.13% Confirmed

l e
Travel to Edinburgh (return) Director + Coordinator 2 225 450.00 1.67% Confirmed

p
Total 6,100.00 22.66%

xa m
Unit Description e.g. Status Confirmed / Un-
Overheads (rent, light, heating etc.) Number Unit Cost £ Total (£) % of project costs

E
days confirmed
10% of office rent for 6 months Months 6 100 600.00 2.23% Confirmed
- 0.00%
Please provide a narrative breakdown - 0.00%
in the budget notes to tell us how you - 0.00%
have calculated your overheads. - 0.00%
- 0.00%
Total 600.00 2.23%

Unit Description e.g. Status Confirmed / Un-

Marketing/Recruitment Number Unit Cost £ Total (£) % of project costs
days confirmed
Monthly advert in Screen for 6 mths Adverts 6 500 3,000.00 11.15% Confirmed
Application forms printing (in Kind) Forms 120 1 120.00 0.45% Un-Confirmed

l e
- 0.00%

p
Total 3,120.00 11.59%

Ex am
Unit Description e.g. Status Confirmed / Un-
Access Support (Childcare cost, Disability Support, Hardship) Number Unit Cost £ Total (£) % of project costs
per month confirmed
Travel costs for participants with access needs Participants 3 220 660.00 2.45% Confirmed
0 0 - 0.00%
Total 660.00 2.45%

Unit Description e.g. Status Confirmed / Un-

Equipment Number Unit Cost £ Total (£) % of project costs
per month confirmed
Hire of computer equipment for 6 days (in kind) Days 6 1000 6,000.00 22.29% Confirmed
Projector (in-kind) Days 3 175 525.00 1.95%
- 0.00%

e
Total 6,525.00 24.24%

m p l
E xa
 m p l e Status Confirmed / Un-

E xa
Other (please provide breakdown) Unit Description Number Unit Cost £ Total (£) % of project costs
confirmed
Refreshments - 10 participants & tutor x 6 training days participants/Tutors 66 £10 660.00 2.45% Confirmed
- 0.00%
Total 660.00 2.45%

Evaluation of project AND/OR Independent Audit (for grants £50k and Status Confirmed / Un-
Unit Description Unit Cost £
over - see How to Guide) confirmed
Project Evaluation by Project Manager Days 1 250 250.00 0.93% Confirmed
- 0.00%

l e
Total 250.00 0.93%

m p
TOTAL PROJECT EXPENDITURE - ( C ) 26,915.00 100%

E xa
Project Summary

Total Project Income 26,915.00

Total Project Expenditure 26,915.00
Total Project Cost (expenditure minus income) -

Narrative on Overheads & Project Management Costs

Please use this section to tell us how you have calculated your overheads and project management costs:

Notes to the Budget

Budget Template

Organisation Name: Please Complete

Project Title: Please Complete
Project Ref No: Creative Skillset will generate
Anticipated Start Date: Please Complete
Anticipated End Date: Please Complete
Duration in days/months: Please Complete

PARTNERSHIP FUNDING

Unit Description e.g. Status (Confirmed /

Partnership Funding CASH - (Source) Number Unit Income £ Total (£) % of project costs
days Un-confirmed)
0
0
0
0
0
0
Total (A) 0 0.00%

Unit Description e.g. Status Confirmed /

Partnership Funding 'IN-KIND' SUPPORT - (Source) Number Unit Income £ Total (£) % of project costs
days Un-confirmed
0
0
0
0
0
0
Total (B) 0 0.00%

Partnership Funding Subtotal (Cash & In-kind) (A+B) 0 0.00%

Creative Skillset Funding Total (£) % of project costs

Creative Skillset Funding total (C) 0

Total Creative Skillset Funding (C) 0 0.00%

Project Income TOTAL (Partnership Funding Total + Creative Skillset Total) (A+B+C) 0 0.00%

PROJECT EXPENDITURE

Unit Description e.g. Status Confirmed / Un-

Training Number Unit Cost £ Total (£) % of project costs
days confirmed
0
0
0
0
0
0
Total 0 0.00%

Unit Description e.g. Status Confirmed / Un-

Project Management (e.g. managers, administrators) Number Unit Cost £ Total (£) % of project costs
days confirmed
0
0
0
0
0
0
Total 0 0.00%

Unit Description e.g. Status Confirmed / Un-

Overheads (rent, light, heating etc.) Number Unit Cost £ Total (£) % of project costs
days confirmed
0
0
0
0
0
0
Total 0 0.00%

Unit Description e.g. Status Confirmed / Un-

Marketing/Recruitment Number Unit Cost £ Total (£) % of project costs
days confirmed
0
0
0
0
0
0
Total 0 0.00%

Unit Description e.g. Status Confirmed / Un-

Access Support (Childcare cost, Disability Support, Hardship) Number Unit Cost £ Total (£) % of project costs
per month confirmed
0
0
0
0
0
 0
0
0
0
Total 0 0.00%

Unit Description e.g. Status Confirmed / Un-

Equipment Number Unit Cost £ Total (£) % of project costs
per month confirmed
0
0
0
0
0
0
0
0
0
Total 0 0.00%

Status Confirmed / Un-

Other (please provide breakdown) Unit Description Number Unit Cost £ Total (£) % of project costs
confirmed
0
0
0
0
0
0
Total 0 0.00%

Evaluation of project AND/OR Independent Audit (for grants £50k and Status Confirmed / Un-
Unit Description Unit Cost £
over - see How to Guide) confirmed
0
0
0
0
0
0
Total 0 0.00%

TOTAL PROJECT EXPENDITURE - ( C ) 0 0%

Project Summary

Total Project Income 0

Total Project Expenditure 0
Total Project Cost (expenditure minus income) 0

Narrative on Overheads & Project Management Costs

Please use this section to tell us how you have calculated your overheads and project management costs:

Notes to the Budget

Organisation Name:
Project Title:
Project Ref No:
Anticipated Start Date:
Anticipated End Date:
Duration in months:

BUDGET YEAR 1

Total Summary
PROJECT INCOME Actuals Difference Status
Quarter 1 Year 1 Quarter 2 Year 1 Quarter 3 Year 1 Quarter 4 Year 1 Budget

Apr-06 May-06 Jun-06 Jul-06 Aug-06 Sep-06 Oct-06 Nov-06 Dec-06 Jan-07 Feb-07 Mar-07
SKILLSET FILM SKILLS FUNDS - 0 0 Balances
SKILLSET TV FREELANCE FUND - #REF! #REF! #REF!
SKILLSET SCOTLAND TRAINING FUND - #REF! #REF! #REF!
Total Skillset Film Skills Funding - - - - - - - - - - - - - #REF! #REF! #REF!

Partnership Funding CASH - (Source)

- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
Total (A) - - - - - - - - - - - - - 0 0 Balances

Partnership Funding 'IN-KIND' SUPPORT - (Source)

- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
Total (B) - - - - - - - - - - - - 0 0 0 Balances

Partnership Funding Subtotal (Cash & In-kind) (A+B) - - - - - - - - - - - - - 0 0 Balances

TOTAL PROJECT INCOME - - - - - - - - - - - - 0 #REF! #REF! #REF!

PROJECT EXPENDITURE
#REF!
- 0 0 Balances
- 0 0 Balances
- Total (£) #VALUE! Error
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
Total - - - - - - - - - - - - 0 0 0 Balances

Project Management Costs (e.g. managers, administrators)

- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
Total - - - - - - - - - - - - 0 0 0 Balances

Equipment - (see expenditure definitions)

- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
Total - - - - - - - - - - - - 0 0 0 Balances

Marketing/Recruitment - (see expenditure definitions)

- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
Total - - - - - - - - - - - - 0 0 0 Balances

Overheads (rent, light, heating etc.)

- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- #REF! #REF! #REF!
- #REF! #REF! #REF!
- #REF! #REF! #REF!
- #REF! #REF! #REF!
- #REF! #REF! #REF!
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
Total - - - - - - - - - - - - 0 #REF! #REF! #REF!

Hardship support Balances

- #REF! #REF! #REF!
- #REF! #REF! #REF!
- #REF! #REF! #REF!
- #REF! #REF! #REF!
- #REF! #REF! #REF!
- #REF! #REF! #REF!
Total - - - - - - - - - - - - 0 #REF! #REF! #REF!

Other (please provide breakdown)

- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
Total - - - - - - - - - - - - 0 0 0 Balances

Evaluation for projects >£50,000

- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
- 0 0 Balances
Total - - - - - - - - - - - - 0 0 Balances

TOTAL PROJECT EXPENDITURE -C - - - - - - - - - - - - - #REF! #REF! #REF!