General terms and conditions of online application form
I declare that the information given on this form is to the best of my knowledge and belief, true
and complete and that I have not knowingly withheld information.
By accepting this I fully consent with processing my personal data including sensitive personal
data provided within online application form to Nedcon Maritime, 9 Puskin Street, 900664,
Constanta, Romania and their group of companies, subsidiaries and contracted 3rd parties which
are legally authorised to process sensitive data on behalf of Nedcon Maritime. Therefore I fully
agree and give permission to Nedcon Maritime, 9 Puskin Street, 900664, Constanta, Romania
and their group of companies, subsidiaries and 3rd parties which are legally authorized to act on
behalf of Nedcon Maritime to contact me by means of communication and send me any type of
information related to my personal data; previous, current and future employment by post, e-mail
and mobile phone.
Limited liability company “CrewInspector”
Registration number: 40103403329
legal address: Gaujas iela 32 – 51, Riga, LV-1026, Latvia
Terms of use of the database https://nedcon.crewinspector.com
1. Terms
1.1. Database – a database on the public website https://nedcon.crewinspector.com
1.2. User – a natural person who is registered in the Database;
1.3. Personal data - all personal data entered by the User in the Database, including, but not
limited to, a Database registration questionnaire, a CV questionnaire, photographs, copies of
diplomas, certificates, personal identity documents and other documents; User’s biometric data
and health data;
1.4. Controller - Nedcon Maritime, 9 Puskin Street, 900664, Constanta, Romania;
1.5. Recipient - natural and legal persons, who use the Database for the search and selection of
personnel;
1.6. Processor:
1.6.1. Company registered in the Register of Enterprises of the Republic of Latvia - the
limited liability company “CrewInspector”, registration number: 40103403329, legal
address: Gaujas iela 32 - 51, Riga LV-1026, Latvia, e-mail: support@crewinspector.com
1.7. Services - the Processor's provided services to employment seekers, including the ability to
add the User’s Personal data to the Database, receive information in e-mail about employment
opportunities, add an advertisement for employment search, etc.
1.8 Purpose of data processing – Your personal data is stored in the data basis with the purpose
that you could contact possible employers in your professional sector. You are free to amend or
delete your information any time. Your data are stored and process as long as you have an
interest in being in this data basis.
2. Rights and obligations of the User
2.1. The User, by entering the Personal data in the Database registration questionnaire,
according to these terms of use of the Database, is entitled to access the Database to use the
Services;
2.2. The User accesses the Database, by using the personal e-mail, where the User undertakes to
store the access data in a secure place and manner that is unavailable to third parties. The user
is obliged to immediately inform the Data processor about cases, when there is suspicious that
the access might be used by another person, by sending a written notification to
support@crewinspector.com
2.3. The User is obliged to ensure that his submitted Personal data is accurate and verified. They
may not contain false or misleading information regarding any information about the User. The
User shall be responsible for the damage caused or the damage that might be caused to any
person due to the lack of accuracy, errors or failure of his submitted Personal data.
2.4. The User does not obtain copyright to the Database or any of its parts when placing his
personal data.
2.5. The User has the right to add, edit, change or delete Personal data placed in the Database at
any time.
2.6. The User shall be responsible for the damage caused or the damage that might be cause to
any person as a result of any of his activities, in whole or in part by copying the Database,
damaging or disrupting the operation of the Database, including, but not limited to the use of
various computer software.
2.7. The User agrees that all Personal data placed by the User in the Database may be
transferred to the Data recipients both in the Member States of the European Union and the
recipients outside the European Union.
2.8. If the User fails to comply with these terms, he shall be responsible in accordance with the
laws of the Republic of Latvia.
3. Rights and obligations of the Data processor
3.1. After the User is registered in the Database, the Processor undertakes to provide the User
with access to the Database by sending an electronic encrypted link to the User’s email
registered in the Database, with which the User can access the Database.
3.2. Each time the e-mail address is entered, the user receives a new encrypted link, with which
the user accesses the Database.
3.3. The Processor processes the User’s Personal data to make it available to the Recipients.
3.4. In the event that the Processor has an objective reason to believe that the Personal data
entered in the Database is erroneous or inconsistent with the generally accepted rules of decency
or ethics, the Processor shall be entitled to delete the data in whole or in part by notifying the
User.
3.5. The Processor is not an authorized representative, agent or executor of the Data recipient.
Therefore, the Processor is not responsible for the damage or loss that the User is experiencing
or might arise in seeking employment or applying for employment places with the help of the
Database. The User concludes a contract with the recipient of the Data without the Processor.
The User shall not be responsible for the promises, offers, content and consequences of the data
received by the Data recipients.
3.6. The Processor has not undertaken and shall not be responsible for finding an employment for
the User or entering into a contract with persons requiring staff.
3.7. The Processor has the right to notify the User via e-mail about new vacancies, the Database’s
news, or changes, the User’s collaboration partners and client’s services and opportunities.
3.8. The Controller, the Processor and the Recipient will process the User’s Personal data and
Health data subject to privacy requirements and ensure the security of the User's personal data.
Limited liability company “CrewInspector”
Registration number: 40103403329
legal address: Gaujas iela 32 – 51, Riga, LV-1026, Latvia
Notification of personal data protection and privacy protection
Information on personal data processor
Our company - a limited liability company “CrewInspector”, registered in the Register of
Enterprises of the Republic of Latvia, registration number: 40103403329, legal address: Gaujas
iela 32 - 51, Riga LV-1026, Latvia, e-mail: support@crewinspector.com – is your data processor.
General characterization of the processing of personal data
The purpose of this personal data processing notification is to inform you of the data processing
activities and purposes of personal data processed by our company.
A personal data shall be any information that may be attributed directly or indirectly to you.
Our company respects Regulation (EU) 2016/679 of the European Parliament and of the Council
of April 27, 2016, on the protection of personal data relating to the processing of personal data
and the free movement of such data and cancels Directive 95/46/EC (General Data Protection
Regulation) [English - General Data Protection Regulation (hereinafter referred to as the
"GPDR")]
It is important for our company to keep all your personal date protected. Our company will
process your personal data subject to confidentiality requirements and care about the complete
security of your data.
What kind of personal data are we collecting?
We have only the personal data that you have recorded in our databases. You have the right to
add, update, edit, or delete the data at any time.
Similarly, we have the e-mails that you have sent to our company.
For what purpose do we use this information and what is its legal basis?
We process your personal data only according to predefined goals, including:
1) To allow you to record in our company’s database the information about yourself with the
aim of finding work in one of the companies in the maritime, shipping and fishing sectors.
For this purpose, we are obliged to identify you, answer your phone, e-mail, and mail questions.
For this purpose, we may need at least the following personal data: your name, surname,
personal number, date and place of birth, actual and declared place of residence, phone number
and e-mail address.
The main legal bases to achieve these purposes are:
Your consent (Article 6, paragraph 1, clause a) of the GDPR);
Conclusion and enforcement of the contract (Article 6,paragraph 1, clause b) of the GDPR);
Enforcement of a legal obligation (Article 6, paragraph 1, clause c) of the GDPR);
Our legitimate interests (Article 6, paragraph 1, clause f) of the GDPR).
2) To allow the recipient of your personal data, companies in the maritime, shipping and
fishing sectors, to assess your suitability for the performance of the work you are offered.
For this purpose, our company, data controllers and data recipients, companies in maritime,
shipping and fishing sectors, are obliged to identify, respond to your phone, e-mail and mail
questions. For this purpose, we may need at least the following personal data: your name,
surname, personal number, date and place of birth, actual and declared place of residence,
phone number, e-mail address, passport data, CV, health data on physical and mental health,
race, ethnicity and religious belief.
The main legal bases to achieve these purposes are:
Conclusion and enforcement of the contract (Article 6,paragraph 1, clause b) of the GDPR);
Enforcement of a legal obligation (Article 6, paragraph 1, clause c) of the GDPR);
Our legitimate interests (Article 6, paragraph, 1, clause f) of the GDPR);
Your consent (Article 6, paragraph 1, clause a) and Article 9, paragraph 2, clause (a) of the
GDPR).
You have the right to withdraw this consent at any time, and our company will not process
your data and will delete them. You can withdraw your consent via e-mail by writing to
support@crewinspector.com
How long do we keep your personal data?
We keep your personal data for as long as you place your information in our database. As soon as
you delete your data, they are not saved in our database.
Are we disclosing your personal data to others?
Our database aims at ensuring a virtual employment market between potential employees and
employers in the multiplicity of possible cooperation or employment contracts. Therefore, all your
personal data that you voluntarily insert into this database are transferred to our company's
partners and customers – potential employers in the maritime, shipping and fishing sectors.
These companies are registered both within and outside the Member States of the European
Union.
Personal data security
Our company shall take appropriate technical, physical, legal and organizational measures
necessary to guarantee the security of your data. We are also cooperating with partners and
clients, potential employers in the maritime, shipping and fishing sectors, which have also
introduced appropriate rules for the protection of personal data.
Revision of privacy protection rules
Our company regularly revises and updates personal data protection rules. Last revision – May 3,
2018
Notification of personal data protection and privacy protection
1. Information about personal data controller
Nedcon Martime S.R.L., a limited liability company, with registration number J13/5054/2004,
fiscal code 16041040, legal address: 9 Puskin Street, 900664, Constanta, Romania, phone: +40
241 586810, fax: +40 241 586805, registered in the personal data processing register of
A.N.S.P.D.C.P. with no. 4800.
2. Data protection officer
The contact details of the Data Protection Officer are as follows:
Mihaela Buricea, e-mail: desk@nedcon.ro, phone: +40 241 586810
3. General characterization of personal data processing
The purpose of this personal data processing notification is to inform you of the data processing
activities and purposes of personal data processed by our company.
A personal data shall be any information that may be attributed directly or indirectly to you.
Our company respects Regulation (EU) 2016/679 of the European Parliament and of the Council
of April 27, 2016, on the protection of personal data relating to the processing of personal data
and the free movement of such data and cancels Directive 95/46/EC (General Data Protection
Regulation, hereinafter referred to as the "GDPR")
It is important for our company to keep all your personal data protected. Our company will
process your personal data subject to confidentiality requirements and care about the complete
security of your data.
4. What kind of personal data are we collecting?
We may access only the personal data that you have recorded in on-line databases available on
https://nedcon.crewinspector.com/public/main?
Through this database, Nedcon Martime S.R.L. collects the following special categories of
personal data:
• Criminal record
• Medical / health data: Medical visas, medical certificates, medical visits results
• Ethnicity / nationality
• Somatometric and biometric data
• Religion
Also, we have the e-mails that you have sent to our company.
5. For what purpose do we use this information and what is its legal basis?
We process your personal data only according to predefined goals, including:
5.1. To allow you to record in our company's database the information about yourself with the
aim of finding work in one of the companies abroad in the maritime, shipping and shipbuilding.
For this purpose, we are obliged to identify you, answer your phone, e-mail, and mail questions.
For this purpose, we may need at least the following personal data: your name, surname,
personal numeric code, date and place of birth, actual and declared place of residence, phone
number and e-mail address.
The main legal bases to achieve these purposes are:
• Your consent (Article 6, paragraph 1, clause a. of the GDPR);
• Conclusion and enforcement of the contract (Article 6, paragraph 1, clause b. of the GDPR);
• Enforcement of a legal obligation (Article 6, paragraph 1, clause c. of the GDPR);
• Our legitimate interests (Article 6, paragraph 1, clause f. of the GDPR).
5.2. To allow the recipient of your personal data, companies in the maritime, shipping and
shipbuilding sectors, to assess your suitability for the performance of the work you are offered.
For this purpose, our company, data processors and data recipients, companies in maritime,
shipping and shipbuilding sectors, are obliged to identify, respond to your phone, e-mail and mail
questions. For this purpose, we may need at least the following personal data: your name,
surname, personal number, date and place of birth, actual and declared place of residence,
phone number, e-mail address, passport data, CV, medical / health data on physical and mental
health, race, ethnicity and religious belief.
The main legal bases to achieve these purposes are:
• Conclusion and enforcement of the contract (Article 6, paragraph 1, clause b. of the GDPR);
• Our legitimate interests (Article 6, paragraph, 1, clause f. of the GDPR);
• Your consent (Article 6, paragraph 1, clause a. and Article 9, paragraph 2, clause a. of the
GDPR).
How long do we keep your personal data?
Personal data will be stored for 15 years from the date of the last consent or to extent necessary
to comply with any legal or contractual requirements, for reporting or keeping of documents (i.e.
for the purpose of submitting them to the tax authorities) or until when you withdraw your
consent. Any non-current or expired data provided will be erased or destroyed immediately after
the date of the situation.
Are we disclosing your personal data to others?
Our database aims at ensuring a virtual employment market between potential employees and
employers in the multiplicity of possible cooperation or employment contracts. Therefore, all your
personal data that you voluntarily insert into this database are transferred to our company's
partners and customers - potential employers in the maritime, shipping and shipbuilding sectors.
These companies are registered both within and outside the Member States of the European
Union.
Users rights
According to the provision of GDPR, users, as a subject person, can exercise the following rights:
• The right to withdraw the consent granted to Nedcon Maritime SRL (Article 7 of the GDPR)
• The right to access to personal data processed by Nedcon Maritime SRL (Article 15 of the
GDPR)
• The right to rectification of personal data processed by Nedcon Maritime SRL (Article 16 of the
GDPR)
• The right to erasure of personal data processed by Nedcon Maritime SRL (Article 17 of the
GDPR)
• The right to restriction of processing the personal data by Nedcon Maritime SRL (Article 18 of
the GDPR)
• The right to data portability of personal data processed by Nedcon Maritime SRL (Article 20 of
the GDPR)
• The right to object to the processing of personal data by Nedcon Maritime SRL (Article 21 of
the GDPR)
• The right to lodge a complaint with the National Supervisory Authority for Personal Data
Processing (Article 77 of the GDPR).
Personal data security
Our company shall take appropriate technical, physical, legal and organizational measures
necessary to guarantee the security of your data. We are also cooperating with partners and
clients, potential employers in the maritime, shipping and shipbuilding sectors, which have also
introduced appropriate rules for the protection of personal data.
Revision of privacy protection rules
Our company regularly revises and updates of ”Notification of personal data protection and
privacy protection”.
Last revision: July 30, 2018.
User declaration of consent
I declare that the information given on this form is to the best of my knowledge and belief, true
and complete and that I have not knowingly withheld information.
By accepting this I fully consent with processing my personal data including sensitive personal
data provided within online application form to Nedcon Maritime and their group of companies,
subsidiaries and contracted 3rd parties which are legally authorized to process sensitive data on
behalf of Nedcon Maritime. Therefore, I fully agree and give permission to Nedcon Maritime and
their group of companies, subsidiaries and 3rd parties which are legally authorized to act on
behalf of Nedcon Maritime to contact me by means of communication and send me any type of
information related to my personal data, previous, current and future employment by post, e-mail
and mobile phone.
Terms of use of the database https://nedcon.crewinspector.com
1. Terms
1.1. Database: a database on the public website https://nedcon.crewinspector.com
1.2. User: a natural person who is registered in the Database;
1.3. Personal data: all personal data entered by the User in the Database, including, but not
limited to, a Database registration questionnaire, a CV questionnaire, photographs, copies of
diplomas, certificates, personal identity documents and other documents; User's biometric data
and health data;
1.4. Processor: the limited liability company "CrewInspector", registration number:
40103403329, legal address: Gaujas iela 32 - 51, Riga LV-1026, Latvia, Republic of Latvia, e-mail:
support@crewinspector.com
1.5. Recipient: legal persons looking for search and selection of personnel; the recipients are
companies in maritime, shipping and shipbuilding sectors
1.6. Controller: Nedcon Maritime, registration number J13/5054/2004, fiscal code 16041040,
legal address: 9 Puskin Street, 900664, Constanta, Romania, phone: +40 241 586810, fax: +40
241 586805
1.7. Services: the Processor 's provided services to employment seekers, including the ability to
add the User's Personal data to the Database, receive information in e-mail about employment
opportunities, add an advertisement for employment search, etc.
2. Rights and obligations of the User
2.1. The User, by entering the Personal data in the Database registration questionnaire,
according to these terms of use of the Database, is entitled to access the Database to use the
Services;
2.2. The User accesses the Database, by using the personal e-mail, where the User undertakes to
store the access data in a secure place and manner that is unavailable to third parties. The user
is obliged to immediately inform the data Controller about cases, when there is suspicious that
the access might be used by another person, by sending a written notification to
desk@nedcon.ro;
2.3. The User is obliged to ensure that his submitted Personal data is accurate and verified. They
may not contain false or misleading information regarding any information about the User. The
User shall be responsible for the damage caused or the damage that might be caused to any
person due to the lack of accuracy, errors or failure of his submitted Personal data.
2.4. The User does not obtain copyright to the Database or any of its parts when placing his
personal data.
2.5. The User has the right to add, update, edit, change or delete Personal data placed in the
Database at any time. User has the right to withdraw his / her consent at any time, and our
company will not process his / her personal data and will delete them. Users can withdraw their
consent via e-mail by writing to desk@nedcon.ro
2.6. The User shall be responsible for the damage caused or the damage that might be cause to
any person as a result of any of his activities, in whole or in part by copying the Database,
damaging or disrupting the operation of the Database, including, but not limited to the use of
various computer software.
2.7. The User agrees that all Personal data placed by the User in the Database may be
transferred to the Data recipients both in the Member States of the European Union and the
recipients outside the European Union.
2.8. If the User fails to comply with these terms, he shall be responsible in accordance with the
laws of the Republic of Romania.
3. Rights and obligations of the data Controller
3.1 In the event that the Controller has an objective reason to believe that the Personal data
entered in the Database is erroneous or inconsistent with the generally accepted rules of decency
or ethics, the Controller shall be entitled to delete the data in whole or in part by notifying the
User.
3.2 The Controller has not undertaken and shall not be responsible for finding an employment for
the User or entering into a contract with persons requiring staff.
3.3 The Controller has the right to notify the User via e-mail or phone about new vacancies, the
Database's news, or changes, the User's collaboration partners and client's services and
opportunities.
4. Rights and obligations of the data Processor
4.1. After the User is registered in the Database, the Processor undertakes to provide the User
with access to the Database by sending an electronic encrypted link to the User's email
registered in the Database, with which the User can access the Database.
4.2. Each time the e-mail address is entered, the user receives a new encrypted link, with which
the user accesses the Database.
4.3. The Processor processes the User's Personal data to make it available to the Recipients.
4.4. The Processor is not an authorized representative, agent or executor of the Data recipient.
Therefore, the Processor is not responsible for the damage or loss that the User is experiencing
or might arise in seeking employment or applying for employment places with the help of the
Database. The User concludes a contract with the recipient of the Data without the Processor.
4.5. The Processor has not undertaken and shall not be responsible for finding an employment for
the User or entering into a contract with persons requiring staff.
5. Revision of terms of use
Our company regularly revises and updates the document of “Terms of use of the database
https://nedcon.crewinspector.com”.
Last revision: July 30, 2018.
