es INVITATION FOR OFFER AND INSTRUCTION TO MILLERS FOR SHELLING OF PADDY INTO CONVENTIONAL PAR-BOILED/RAW RICE IN FOOD CORPORATION OF INDIA, DISTRICT: MORADABAD FOR THE YEAR 2016-17 NON TRANSFERABLE Cost Rs.105/- (Inclusive of VAT) (Rupees One hundred five only) Receipt No. Serial No. Dated: ‘A. Last date for receipt of offer up-to .... B. _ Offer to remain open for acceptance up-to one week from the date of receipt of offer. The Area Manager, Food Corporation of India, District: MORADABAD may at his discretion to extend this date and such extension shall be binding on the offer. C. If the date upto which the offer is pen for acceptance declared to be holiday, the offer shall be deemed to remain open for acceptance till the next following working day. No. Date : From, The Area Manager, Food Corporation of India, District Office, MORADABAD To M/s. On behalf of the Food Corporation of India, Area Manager, Food Corporation of India, MORADABAD, UP: Region, invites offer to undertake shelling of paddy of current Crop Year 2016-17. The terms and conditions governing the shelling of Paddy are given in Appendix-I. Te Instructions, to be followed for submitting the offer are as under. Persons signing in the i should state in which capacity he Is signing the offer i.e. as sole proprietor of firm, as Secretary, Managing Director etc. of Limited Company. In case of partnership firm, the offer sent must be signed by all partners. The person signing the offer eres form or any other documents, forming part of the offer, on behalf of another person, should oe ee arerproduce power of attorney duly executed in his favour, stating that he has authority to bind : sation Such, other Person in all matters pertaining to the Contract. If the Person signing 2. yvevarsubsequently fails to produce the said power of attorney within a reasonable time, the Food ice, Morads@gtpoFation of India may without prejudice to other civil and criminal remedies cancel the contract and hold the signatory liable for all cost and damages. The power of attorney should be signed by all partners in the case of partnership of firm and in the case of Limited Company; the common seal of the company should be affixed to the form of Agreement.b) 2) qd) ®) 3. oe SUBMISSION OF OFFERS :- The offer should be submitted by Rice Millers having Mills in prescribed form in Appendix- IIT appended herewith, The Millers will be given preference only for milling Paddy stocks available within 08 KMs from his Mill. In case of non-avallabllty of Millers, within 8 KMs from the storage point of paddy the miller beyond 8 KMs will be given preference for shelling of paddy within the Subsequent shortest dstance from the storage point. Transport charges will be paid as applicable as per rule. The offers should be filled in by the Millers neatly and accurately. Any alternation, erasion or overwriting should be neatly carried out and duly attested over the full signature of the millers. The Millers should submit the offer documents including invitation to offer, intact without detaching any page or pages, duly filed in complete and signed on each page of the offer form. ‘The Millers should attach a certificate with the offer that he holds a milling licence from the State Govt. issued in his name or in the name of his firm on whose behalf he is signing the offer, or the miller has validity taken over a rice Mill, having a valid Licence on Lease, covering the period under contract. EARNEST MONEY :- Earnest money must accompany each offer as stipulated in Appendix-I of the terms and conditions. 4, EURNISHING SECURITY DEPOSIT :- a) b) 5. The miller after acceptance of the offer, will be required to deposit earnest money of Rs,50,000/- ( Rupees Fifty thousand) only within six days, excluding Sunday and holidays observed by the Food Corporation of India from the date of issue of acceptance letter. In addition to furnishing EMD, as referred in Para (a) above the miller will also furnish security deposit in the form of one lot of rice in advance or the cost of the equivalent FAQ Paddy of one lot of rice in shape of Demand Draft of Rs.6,00,000/- within five days excluding Sunday or holidays observed by Food Corporation of India. ‘The EMD as well as the security deposit will not bear any interest or no interest is payable for both. ‘The Area Manager, Food Corporation of India, MORADABAD , reserves the right to accept or reject the offer, without assigning any reasons, any or all the offers, The Contract, if any, which may eventuate from the offer shall be governed by the conditions as given in Appendix-I and II and the instructions, so far as these do not contravene the terms and conditions, given in Appendix-I and II. The acceptance of the offer by the Area Manager or any Officer authorized by him in this behalf shall constitute the Agreement between the Millers and the Food Corporation of India, pending execution of the formal Agreement after the issue of the letter of acceptance. E ‘Gases We agree to abide on the terms & Conditions. ‘area Manager nae sete dla Food Corporation of India erect “see, rreignatate of the Miler/Agent MORADABAD, UP Region pens as " Moradabad( UP.TERMS AND CONDITIONS GOVERNING MILLING OF PADDY INTO CONVENTIONAL PAR-BOILED/RAW RICE » I. DEFINITION :- (i) The terms ‘CONTRACT’ shall mean and include the invitation of offer, incorporating also the instructions to millers the offer its annexure and acceptance of offer and such general and special conditions as may be added to it. (li) The terms ‘OPERATION’ and ‘FOOD CORPORATION OF INDIA’ whenever occur shall mean the Food Corporation of India, established under Section (3) of Food Corporation of India Act 1964 and will include its Managing Director/Secretary/ General Manager/Dy. General Manager and its successor or successors and assignees, - (ill) The terms General Manager/Dy. General Manager shall mean the General Manager/Dy. General Manager under the Food Corporation of India under whose administrative jurisdiction, the work to which contract relates/fails. The terms General Manager/Dy. General Manager shall also include the Area Manager and any other officer authorized for the time being to execute contract on behalf of the Food Corporation of India except in regard to the authority given for Waiving/reducing/damages/penalties referred to in Clauses M(1) and M (2) which terms shall apply only to the General Manager/Dy. General Manager himself. (iv) The terms Area Manager shall mean the Area Manager under the Food Corporation of India under whose administrative jurisdiction, the work to which the contract relates/fails. (v) The terms ‘Agent or Milling Agent or Miller’ shall mean to include the person or persons, Firm or Company with whom the contract has been placed including their heirs executors, administrators, successors and their permitted assignees as the case her eae may be. “4 ses "The terms Milling shall mean the conversion of Paddy into rice as per the uniform Food Compe FInd “Specification as prescribed by the Govt. of India for the current Kharif Marketing (vii) The term Inspecting Officer shall mean any officer of the Food Corporation of India authorized by the General Manager/Dy. General Manager/Area Manager to inspect the supplies tendered by the Millers. TI. OBJECTION OF THE CONTRACTS :~ The Contractor shall render the services as provided in the contract, as directed by the General Manager/Dy. General Manager/Area Manager or any officer acting on his-4- behalf, together with such additional auxiliary and incidental duties indicated by General Manager/Dy. General Manager/Area Manager or any other officer acting on their behalf, and which are not inconsistent with these terms and conditions. TI,_PARTIES TO THE CONTRACT :- (a) The parties to the contract are the Milling Agents, Millers and the Food Corporation of India, represented by the General Manager/Dy. General Manager/ Area Manager, Food Corporation of India or any other officer authorized and acting on his behalf. (b) The person signing the offer or any other documents, forming part of the offer, on behalf of any other person or firm shall be deemed to warrant that he has authority to bind such other person or the firm as the case may be in such matter, pertaining to the contract. If on-enquiry, it is found that the persons concerned has no such authority, the Food Corporation of India represented through the Area Manager may without prejudice to other civil and criminal remedies, terminate the contract and hold the signatory liable for all costs and damages. (c) Notices of any other action to be taken on behalf of the Food Corporation of India may be given/taken by the Area Manager or any other officer so authorised and acting on his behalf. IV. SUBLETTING :- The Contractor shall not sublet, transfer, or assign the Contract or any part thereof without the prior written approval of the Corporation. In the event of the Agent contravening the condition, the Corporation shall be entitled to place the contract else where, on the Agent's account at his risk and agent shall be liable for any loss or damage which the Corporation may sustain in consequence or arising out of such replacing of the contract. Vv. iP Hi = aawere ‘Ama Masew Al conditions between the agent and third parties shall be carried out as between eee otto, Principals, without reference in any event of the Corporation. The agent shall District Office, Mowvebafsorundertake to make third parties fully aware of the position aforesaid. VI. SETOFF:- , In the event of the Corporation having any claim or claims ascertain or otherwise, against the agents under any of the condition of this contract or arising from or out of this contract or under the conditions of any other contract the General Manager/Dy. General Manager/Area Manager shall be entitled to retain to the extent of such claim or claims, any moneys which may be due (including security/Earnest Money Deposit) returnable by the Corporation to the agent under this or any other25- contract and shall be entitled to appropriate such moneys (including Earnest Money & Security deposit returnable) in or towards satisfaction of such claim or claims. VI. BOOK EXAMINATION: The agent shall whatever required or cause to be produced for examination by the General Manager/Dy. General Manager/Area Manager or any other officer authorised by, him in this behalf any cost or other accounts, Books of Accounts, Vouchers, Receipts, Letters, Memorandum or writing on any copy of extract from any in such manner as may be required relating to the execution of this contract or relevant for verifying or ascertaining the cost of execution of this contract. The decision of General Manager/Dy. General Manager/Area Manager on question of relevancy of any documents information or return shall be final and binding on the agent. The agent shall produce the required documents, information, return at such time and place as may be directed by the General Manager/Dy. General Manager/Area Manager. VIII, EARNEST MONEY :- (a) (b) Each offer must be accompanied by an earnest money of Rs.50,000/- (Rupees Fifty thousand)only either in the form of Demand Draft or deposit at call receipt issued by the State Bank of India or Nationalised Bank or any other Schedule Bank in favour of Area Manager, Food Corporation of India, MORADABAD. Offers not accompanied by earnest money on prescribed form are liable to be rejected. The earnest money shall be liable for forfeiture, if the Miller after submitting his offer, resoles from the offer or modifies the terms and conditions thereof, it being that these documents have been issued to him and he is being permitted to offer in consideration of his being in agreement to this stipulations, the earnest money is also liable to be forfeited in the event of the Millers failure after the acceptance “= of his offer to furnish the requisite security deposit by the due date without U ‘prejudice to any other right of the Corporation under the contract and law. ‘Agreed with terms and conditions of FCI as above, In the offer letter and in agreement format Signature of the Miller/Agent/Authorised PersonQ THE FOOD CORPORATION OF INDIA DISTRICT OFFICE: MORADABAD OFFER, AGREEMENT FOR MILLING OF PADDY INTO RICE ‘An Agreement made on (day) _____(month) Two Thousand (Year) between the Food Corporation of India established under the Food Corporation of India Act, 1964 herein after called Corporation (which expression shall include its successors/assignees on one part and M/s. herein after called the Agent ( which expression shall unless otherwise repugnant to the context shall include their ‘successors and permitted assignees) on the other part witness as follows :- WHEREAS the Corporation is desirous of having its 2016-17 Crop Paddy converted into rice from M/s. ‘And have accepted the offer of the mill known as As per the terms and conditions herein after mentioned. Now it is hereby agreed and declared by the and between the parties that :- ) B) The agents shall be supplied paddy available at nearest PPC/FCI/SWC/CWC Depots/ Mandies at according to the terms. (i) The agent shall undertake shelling of paddy and charge the milling rate which will be regulated as notified by G.O.1/F.C.1. for the Kharif Marketing Season 2016-17. Rice shall be delivered with double line Machine stitched and properly stenciled bags for which no incentive will be given to miller. (ii) Lifting of Paddy from Depot/Mandies/PPC having FCI paddy loading into the trucks shall be at the cost of the agent. The lifting of paddy bags from the stacks as well as the subsequent operation of loading into the trucks will be got done by the agent at his cost. (*subject to the verification by PPC incharge else amount claimed by concerned HTC will be deducted from the miling charges) (ill): °Drying of paddy. (iv) “Katai of paddy bags before dehusking. (v) __ Dehusking of paddy (vi) Filling of bags of rice prior to dara making (vii) Dara making of rice and filling of bags with double line machine stitching. (vill) Transportation charges for transportation of manufactured rice to the depots of the Corporation including those of CWC/SWC/Hired godowns, as per directions of the FCI shall be reimbursed as per the rates fixed by G.O.I. or rate fixed by the District Collectors of the State or FCI’s rate or actual whichever is lower.o The unloading of the bags and dumping in the godowns/veranda and also sampling for the purpose of inspection shall be at the cost of the miller agent. The agent shall also show the weighment of the bags to FCI at his cost. The delivery will be considered as completed only after the acceptance of quality and weight at the godown point. ©) The delivery of paddy shall be given to the agent from PPC/Mandies/ Ex- FCI/SWC/CWC/Hired Godowns/Plinths for which the offer has been made accepted on “AS IS WHERE IS BASIS" without weighment and the same shall be transported by the agent as mentioned in B (ii) above. D) The Agent shall be responsible for the safe custody of paddy so lifted till the delivery of rice as per agreed recovery of out turn. Agent shall also make good the losses that may be incurred in paddy and rice during transit/storage at two times the economic cost of the concerned variety of paddy and of rice towards the shortfall. E)(i) The agent shall deliver to FCI a quantity of whole rice for every 100 Qtis. of various types of paddy lifted and shelled by him in accordance with Clause B (vill) with out-turn ratio given as below for the Kharif Marketing Season 2016-17. For FAQ Paddy (1), Rice recovery for Par-Bolled Milling: 68% (ii) For Raw Rice recovery 67% Finally be regulated / notified / revised by 6.0.1. / F.C.I. for the current Kharif Marketing Season. (li) The agent shall deliver the resultant rice of the paddy contracted as per Clause B(i) & B (li) above. (iii) The agent shall ensure that the resultant rice after milling of paddy is aerated for () 48 hours before bagging. The unit of counting will be one unit (ane bag) of 50 Kg (Net). a<# er were (iv) Adequate polish is to be given to rice and shall not contravene the provisions of ei caren Rice Milling Act, 1964 as amended from time to time. Food Comorsion or¢iia_In case there is shortfall in the recovery of rice provided in Sub-Clauses (i) above ‘re arafee, yrizere (30x) the agent shall pay the cost of the FAQ paddy equivalent to the shortfall at the District Office, Moradabed(U-)rate of one and a half times the economic cost of that to Food Corporation of India. (vi) The Bye-products i.e. broken rice, rice kani, rice bran and phak etc., obtained in the shelling of paddy shall be the property of the Agent and these products will not be the responsibility of Food Corporation of India. F) The agent shall be paid shelling and other charges on fortnight or weekly basis on receipt of the bills duly verified by representative of the Food Corporation of India. G)(i) The entire quantity of rice of all varieties delivered by the agent to the FCI shall conform to the uniform specification laid down by Govt. of India for the Kharif Season 2016-17. The stock of rice not conforming to the allowed specifications shall be liable to be rejected.=@s The agent shall be liable to offer fresh stocks of rice conforming to the uniform specifications as prescribed by Govt. of India to the Corporation for the current Kharif Marketing Season. In the event of his failure to supply rice within prescribed uniform specifications, he shall be liable to pay the FCI for the quantities of rice short supplied at the penal rate of two times the economic cost of the concerned variety of FAQ paddy equivalent to'the shortages. (ii) The stocks of rice shall also be subjected to the inspection of the inspectorate staff of FCI at the time of delivery. Any quality allowance determined at the time of inspection of the samples of the stocks in the FCI Laboratory according to the uniform specifications prescribed for the current Kharif Marketing Season shall be recovered from the Agents bills. (iii) The agent shall complete lifting of allotted quantity of paddy from the storage point within the stipulated time as mentioned at M (V).. (iv) The FCI is having the right to discontinue any miller/agent for custom milling of FCI Paddy in case of rejection of the CMR for more than three times. H)()__ In addition to the Security Deposit in case of further paddy to be entrusted with sar a fr Food Corporate) the custom milling agent, he should furnish additional security deposit in the shape of Bank Guarantee to the extent of the value of paddy to be entrusted to the custom milling agent as and when demanded by the Area Manager, Food Corporation of India, MORADABAD (ii) Provided that if agent has already furnished Bank Guarantee against contract for milling of paddy in the same FCI District which still in force, no fresiy Bank Guarantee will be required to be furnished in case the Bank Guarantee already furnished covers the period of the present contract and also the stocks to be entrusted to the agent for milling under the present contract. (iil) The agent shall further be required to ensure at his cost of Rupees One lac the paddy/Rice lying in their factory premises against fire, theft etc. to safeguard the interest of the FCI, provided that if the agent has already got the Paddy, Rice lying in his factory premises insured against fire, theft etc. for the purpose of a contract of paddy milling with the Corporation in the same FCI District which is still in force no fresh insurance will be required in case the existing insurance covers the Paddy/Rice and the period under present contract. Without prejudice to the above responsibility the miller shall be at His own expenses use all such measures and take all such precautions as may be ‘necessary to preserve paddy/rice from sabotage, pest infestation loss and deterioration whether prior to or in the course of or after the milling and shall render account to the Corporation for the same from time to time and shall also maintain a suitable fire services in accordance with the factories act. (i) The Agent agrees with the executions of this agreement to automatically convert the earnest money deposit furnished along with concurrence of custom milling offer in to & base security deposit, i.e., a sum of Rs.50,000/- (Rupees Fifty thousand )only. (li) As security deposit towards fulfillment of this agreement, the miller is to ‘deliver 1(One) lot of rice in advance or the cost of the equivalent FAQ Paddy i.e. Rs.6,00,000.00 inclusive of EMD in shape of Demand Draft within 5(Five) days excluding Sunday or holidays being observed by FCI.il) by M) (1) @ (ii) (ii) (iv) ™) (wil) (viii) (o0) -9- The Corporation shall not be liable to pay any interest on security money deposits and no interest is either payable or will be paid on the amount of security deposits. The security deposits obtained in respect of one contract shall not be treated as security deposit for another as such contract is to be treated as independent from the other. If the agent duly performs and complete the contract, in all respect and presents an absolute ‘NO DEMAND CERTIFICATE’ and returns in good condition any property of the Corporation remaining with him, the Corporation shall refund the security to the agent after deducting all costs and all other expenses that the Corporation may have incurred and all dues and other money including all losses and damages and damages which the Corporation is entitled to recover from the Agent. The issue and lifting of paddy and delivery of rice by miller will be regulated as under :- The issue of paddy shall be limited to the extent of cost of paddy covered as per Clause H above. The agent shall be required to lift paddy stocks from the Godown/Mandies/PPC or any other place as mentioned in the Release Order, within 5 days of issue of Release Order excluding Sundays and all other Holidays observed by the Food Corporation of India. The 05 (Five) days for lifting of the paddy will reckon from the date of issue of Release Order. In the event of the failure of the agent to lift the paddy within 05 (Five) days of the issue of the Release Order, he shall be liable to pay storage charges and interest to the Corporation for such delay @ 10(Ten) paise per quintal per day. The agent shall deliver manufactured rice filed in bags to be supplied by the FCI along with paddy at FCI Godown/CWC Godowns/SWC Godowns/Private Godowns: as desired by the FCI as stipulated in Clause B (i). The bags will be properly double line machine stitched and stenciled as per instructions of the FCI and the cost of thread will be borne by the Agent. ‘The Agent will have to return rice within 07 (Seven) days excluding Sunday and other holidays of the FCI from the date of lifting of paddy stocks. Further supplies will be regulated in accordance with the quantity of rice returned by the Agent. However, FCI has discretion for increase and decrease the period considering the prevailing situation. The Agent shall deliver a quantity of whole rice for every quintals of various types of paddy lifted and shelled by him as given in the table under Clause B(|) of this Agreement. If the Agent fails to deliver rice. to the Corporation within the stipulated period of 05 days of lifting of paddy stocks, he shall be liable to pay holding charges to the Corporation for such delay @ 10(Ten) paise per quintal per day. Delivery of* Rice shall be deemed to have been completed after the stocks are delivered into the godowns as per directions of the Area Manager or any officer authorised by the Corporation after necessary weighment, inspection, and approval of the quality in accordance with the prescribed procedure of the Corporation at the cost of the Agent. All expenditure including labour, transportation and any other incidental expenditure etc., incurred in connection&) Co) (M) (2) (N) 0 armen ‘Asea Manager serdar Pres -10- with lifting of paddy from Godowns/Mandies/or any other place to and delivery of rice shall be borne by the agent and the same shall be deemed to have been included in the milling charges accepted by the Food Corporation of India, except to the extent provided for in Clause B (Ii) & B (vill). The storage charges, interest, holding charges as provided under Sub-Clause (v) and (ix) of the Clause M (1) shall not be leviable if the Rice Miller completes the milling and delivers the rice by the stipulated time, ‘as given in Clause G (ii). In case of extension, if any, granted beyond the date stipulated in Clause G (li), the consideration mentioned in Clause M (xi) above will not be applicable and storage/interest and holding charges shall be leviable in accordance with the ‘Sub-Clause (v) & (ix) of the Clause M (1). Without prejudice to the provision of Sub-Clause of M(1) where an agent fails or neglects to complete the lifting of paddy by the time stipulated in Clause G (iil), penalty shall be recovered from him at the rate of Rs.4.00 ( Rupees four only ) per quintal which remain un-lifted by the stipulated date. The General Manager/Area Manager may, however waive or reduce this penalty depending upon specific circumstances. General Manager/Area Manager may also besides imposing the penalty cancel the contract without forfeiting security deposit and get the remaining quantities milled from some other millers. PACKING :- Rice shall be packed in same gunnies supplied by the Corporation with paddy and in case, Corporation choose to supply other gunnies, the agent shall pack the rice In these gunnies and pay the cost of rice packing at rates provided in Clause 0 (iil). The rice shall be packed in standard size gunnies and to the weight in accordance with the directions of the Corporation. Rice bag shall be machine stitched (double) as per instructions. The bags shall be stenciled indicating the name of the rice mill, the milling centre, the variety of rice, the net weight, Contract No., Lot No., Crop Year etc. as per the instructions of the Food Corporation of India. The expenses incurred for these above services, shall be borne by the agent and the same shall be deemed to have been includec in the milling charges. eget Comortygyet ("the Agent shall account for all gunnies delivered to him with the Paddy and pay District Office, Moradabad the cost of surplus empty gunnies at the rates fixed as stipulated under Clause (0) a (i) (i) 0 (iii), in case he fails to return the surplus gunnies. The contract shall come into force immediately after acceptance and shall remain in force for a period of one year. To terminate the Agreement with the middle for shelling of Paddy into rice at any time during the currency without assigning any reasons. In such an event, the agent shall render complete account of Paddy, rice and gunnies of the FCI in his custody and also arrange to return the stocks as per the direction of FCI in accordance with the terms of the Agreement. : To withdraw’from the contract any time any milling work in respect of part of the stocks covered by the contract not yet lifted by them, if the FCI considers it necessary to do. The decision of Area Manager in this regard shall be final and no claim shall lie against the FCI for any loss or damages suffered or alleged to have been suffered by the Contractor on account of such withdrawal of the work. The Agent shall be responsible to make good all shortages in paddy and rice that might have occurred while in his custody, till the entire stocks are returned.Sle The shortage can be made good either in kind according to the specification and variety of paddy and rice involved. In case, the agent falls to do so, recovery would be made from him for shortage of paddy and rice at two times of the economic cost of equivalent paddy according to the variety involved. The surplus gunnies which will not be used for packing the resultant rice will be returned by the Rice Millers to FCI. In case the Millers fails to return the surplus gunnies they will be charged recovery rate at 60% of the average cost of gunnies as fixed by FCI, during 2016-17 provisionally and the balance, if any, would be recovered from Rice Millers after fixation of final rates of surplus gunnies or as per decision of FCI Headquarters, New Delhi for 2016-17, if any. (P) The Agent also bind himself to carryout instructions as are incidental to this Agreement and as may be issued from the principal or its Officers from time to time. @ VOLUME OF WORK :- The Corporation dées not guarantee any definite volume of work relating to shelling of paddy. The Custom Milling of paddy quantity will be intimated to the millers time to time and as and when available with Food Corporation of India. The mere mention of any item of work in this contract, does not by itself confirm a right on the Agent/Millers to demand that the work relating to shelling of paddy at a particular centre should be necessarily or exclusively right to appoint one or more agent, miller for any particular centre/mandi and to divide the work between such Agents/Millers in any manner that the FCI may decide and no claim ‘shall lie against the FCI by such withdrawal distribution of work. (R) The Agent shall, if and so long as required by the Corporation during the period of this Agreement devote the whole of the mill to the work under this Agreement and shall not carry on or allow to be carried on therein any other work, whether the milling required by the Corporation, works the said mill to its full capacity all the time or not, provided that the Corporation may request in writing made by the Agent, permit the mills to undertake crushing work on private basis. The decision of the Corporation in this regard shall be final. (S) __ Inthe event of the Corporation having any claim or claims ascertain or otherwise against the Agent under any of the conditions of this Contract, or arising from or out of this contract or under the conditions of any other contract, the GM/DGM/Area Manager, shall be entitled to retain to the extent of such claim or claims any money which may be due ( including security deposit) returnable by ‘the Food Corporation of India the agent under this or any other Contract and ” shall be entitled to appropriate such money ( including security deposit ccf — returnable) in or towards satisfaction of such claim or claims. von (Tis PAYMENT :~ eae “e#The Agent shall submit fortnightly or weekly bills on prescribed forms to the Area “““Manager within 7 days of the close of the fortnight of the week, as the case may be to which the bills pertain and such bills shall be supported by the following documents :- The balance sheet in triplicate prepared by the Agent, to show the balance of paddy and rice brought forward from the previous week, the quantity of paddy received during the week, the quantity of: paddy milled, products obtained there from during the week, and the balance of paddy and-12- rice in stocks on the last day of the week for which the bills are prepared in proper sequence and the future bills will be entertained only in relation to the sequence with the earlier bills. : (U) In order to have financial year facilities for carrying out the contract and supplies, the Miller, at his option may offer for registration with FCI a power of attorney ( as per proforma at or any Nationalised Bank authorising and empowering such a Bank to receive on behalf of the miller, all payment due from FCI to the Miller aftet deducting/withholding of FCI dues/claims/recoveries, if any, against the miller. The FCI is agreeable to entertain such arrangement to pay all such payments to such Bank designated by the Miller and all such payment by FCI to the Bank shall be deemed to have been paid to the Miller and discharge the FCI from all liabilities against the Millers in that behalf. INWITNESS THEREOF * We the principal and the Agent mentioned above, herein, affix out signatures thereof. AREA MANAGER Name of the Miller/Agent Food Corporation of India District Office : MORADABAD=13- OFFER NO. DATE: From :- To The Area Manager, Food Corporation of India, District Office, MORADABAD. Dear Sir, I/We hereby agree to undertake shelling of Paddy of Crop Year 2016-17 belonging to Food Corporation of India, District Office MORADABAD as per details given below as you may specify in the acceptance of offer and agree to hold this offer open for twenty working day up to _= The Area Manager, Food Corporation of India, MORADABAD shall be competent to extent this period for a further twenty days, if found necessary. 1 We shall be bound by a communication of acceptance despatched within the prescribed time. 2. I/We have thoroughly examined and understood the terms and conditions of the offer as in Appendix-I and II, issued by the Food Corporation of India. I/We shall be bound by the terms and conditions governing this tender mentioned in Appendix-I and II and this offer form. & TWe enclose herewith a Demand Draft in favor of the Area Manager, Food Corporation of India, earnest money. I/We agree to start shelling of paddy of FCI within 10 days from the date of issue of the acceptance letter. 4. My/Our particulars are as follows:- 1) Name(with the Name of Father in case of an individual ) li) Business Name (Name of Mill) lil) Capacity of the Mill Tonnes per Hour iv) Constitution of the Farm, if under The Indian Partnership Act. v) (a) Name or seal under which guerre Firm is registered aN ‘Place and date of Registration " (d)'Name and Address of all Partners And the extent of their share (In Case of Co-operative Societies). vi) (a) No, and date of Registration Certificate. (b) Attach a copy of Resolution of the Society authorising its transaction,-14- vil) Address :~ Telegraphic/Mob :~ 5. I/We hereby agree to undertake of Paddy for conventional Milling belonging to FCI at the rate as will be fixed/decided by the Govt. of India/FCI for current Kharif Year 2016-2017 and no incentive on machine stitching bags will be charged for delivery of Rice in machine stitched bags and to take delivery of Paddy as per terms and conditions of the Agreement which I/We have understood and agree to abide by. 6. DETAILS OF OFFERS :- Name of FCI Namie of Depot/PPCentre Variety of Qnty. Offered in District for issue of Paddy paddy Qt. «sg. Gms. () (2) (3) (4) MORADABAD Milling rate Transportation on Qnty. Of Paddy Name of FCI/SWC/CWC Per Qtl.as Paddy applicable which can be milled Depots for delivery of Rice fixed by GOY/ during 2016-17 for conventional —_and transportation charges FCI for Rice. as per Cl. B (vill) Current Appx.lI(claimed or not ) Kharif year 2016-17. 6) (6) (7) (8) ares ‘Area Manager Food codon "FiWe agree to hold the offer open up-to and inclusive of Ponbhyesad areranandaif the said date is declared as Holiday for FCI Officers till the next following ‘strict Office, MoradabgtiFy day and shall be bound by the communicating to the acceptance despatched within the time. The Area Manager, shall be competent to extend this period for a further period of 20 (Twenty) working days, if considered necessary. 1/We further that this offer shall not be retracted or withdrawn by me/us. 8. I/We hereby declare that the entries made in this offer are true to my/our best of inowietae and /We shall be bond by the act of my/our constituted attorney whose signature are appended hereby to in the space specified for the purpose and if any other Person who in future may be appointed by me/us in his stead to carry on business of the concern, whether an intimation of such change is given to the Food Corporation of India or not.-15- 9. Acceptance of this tender by the Area Manager, Food Corporation of India, District Office MORADABAD or by any Officer authorised by him, dispatches within the prescribed time shall constitute a valid and legal contract between me/us and the Food Corporation of India. 10. —_List of documents enclosed. 11. I/We hereby declare that I/We will abide by the terms and conditions of the ‘Agreement laid down by the Food Corporation of Iridia. 12. I/We confirm that Person who has signed below has the authority to sign the offer and given the above offer on behalf of M/s. 13. I/We undertake to deliver custom milled Rice at the nearest Food Corporation of India Depot, if no Storage space is available at the station opted in the Tender form and will claim transportation charges on Rice at slab rate as provided. Yours faithfully, Signature of Signature of Miller Constituted Attorney indicate capacity in which the signatory is signing Dated Place ares Area Manager sara cara fr Food Corporation fren asratera, 3 District Office, Mo