About Job Offer Letters
Corporate employers often extend employment offers through job offer letters, instead of or
in addition to by phone. In their basic form, job offer letters usually include the following.
Job title or position offered
Salary or wage, benefits and perks offered
Instructions to accept or decline the job offer
To give you an idea of what to expect as a job applicant, a job offer letter sample is linked
below. For employers, the sample serves as an example for those seeking to learn how to write
effective job offer letters.
To accept or decline employment offers, job applicants might need only to sign, date and
return job offer letters to the employers who sent them. But, in some cases, job applicants might
have to write job offer letters of their own to accept and decline employment. Consequently,
links to sample job offer letters to accept and decline employment offers are also included below.
When modifying this job offer letter sample, be careful about that to which you commit
in writing. A job offer letter could become a legally-binding employment contract of sorts,
should the employee later dispute what you offered vs. what he or she actually received on the
job. So, make sure that you can deliver what you offer in writing. (Consult legal council if you
have any doubts about writing a job offer letter.) But do include as many details as practical in
your job offer letter or as attachments or enclosures, so that your job candidate has enough
information to make an informed decision. Remember, candidates might receive other job offers.
Consequently, you might be competing for their attention.
Before using this job offer letter sample for any reason, please read the Important notice below.
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Acme Technical Enterprises
P.O. Box 123 • Any City • Any State • 00000
Phone 555-555-0000
March 1, 200x
John Q. Public
123 Any Street
Any City, 00000
Dear John Q. Public:
JOB OFFER
Acme Technical Enterprises, Inc. is pleased to offer you a job as a Senior Engineer. We trust that
your knowledge, skills and experience will be among our most valuable assets.
Should you accept this job offer, per company policy you'll be eligible to receive the following
beginning on your hire date.
Salary: Annual gross starting salary of $63,500, paid in biweekly installments by your
choice of check or direct deposit
Performance Bonuses: Up to three percent of your annual gross salary, paid quarterly by
your choice of check or direct deposit
Stock Options: 500 Acme stock options in your first year, fully vested in four years at
the rate of 125 shares per year
Benefits: Standard, Acme-provided benefits for salaried-exempt employees, including
the following
o 401(k) retirement account
o Annual stock options
o Child daycare assistance
o Education assistance
o Health, dental, life and disability insurance
o Profit sharing
o Sick leave
o Vacation and personal days
To accept this job offer:
1. Sign and date this job offer letter where indicated below.
2. Sign and date the enclosed Non-Compete Agreement where indicated.
3. Sign and date the enclosed Confidentiality Agreement where indicated.
4. Sign and date the enclosed At-Will Employment Confirmation where indicated.
5. Mail all pages of the signed and dated documents listed above back to us in the enclosed
business-reply envelope, to arrive by Thursday, March 17, 200x. A copy of each
document is enclosed for your records.
6. Attend new-hire orientation on Monday, March 21, 200x, beginning at 8:00 AM sharp.
To decline this job offer:
1. Sign and date this job offer letter where indicated below.
2. Mail all pages of this job offer letter back to us in the enclosed business-reply envelope,
to arrive by Thursday, March 17, 200x.
If you accept this job offer, your hire date will be on the day that you attend new-hire
orientation. Plan to work for the remainder of the business day after new-hire orientation ends.
Please read the enclosed new-hire package for complete, new-hire instructions and more
information about the benefits that Acme offers.
We at Acme hope that you'll accept this job offer and look forward to welcoming you aboard.
Your immediate supervisor will be Jane Doe, Department Manager, Engineering. Feel free to
call Jane or me if you have questions or concerns. Call the main number in the letterhead above
during normal business hours and ask to speak to either of us.
Sincerely,
[Signature]
John Smith
Hiring Coordinator, Human Resources
Enclosures: 8
Accept Job Offer
By signing and dating this letter below, I, John Q. Public, accept this job offer of Senior
Engineer by Acme Technical Enterprises.
Signature:_________________________________ Date:_____________
Decline Job Offer
By signing and dating this letter below, I, John Q. Public, decline this job offer of Senior
Engineer by Acme Technical Enterprises.
Signature:_________________________________ Date:_____________
This is a sample letter offering a job to an at-will employee.
Date
Name
Address
Address
Dear __________________________________:
It is my pleasure to extend the following offer of employment to you on behalf of (your company
name). This offer is contingent upon your passing our mandatory drug screen, our receipt of your
college transcripts, and any other contingencies you may wish to state.
Title: ________________________________________________________
Reporting Relationship: The position will report to:
_____________________________________________________________
Job Description is attached.
Base Salary: Will be paid in bi-weekly installments of $_________, which is equivalent to
$_______ on an annual basis, and subject to deductions for taxes and other withholdings as
required by law or the policies of the company.
Bonus (or Commission) Potential: Effective upon satisfactory completion of the first 90 days
of employment, and based upon the goals and objectives agreed to in the performance
development planning process with your manager, you may be eligible for a bonus. The bonus
plan for this year and beyond, should such a plan exist, will be based on the formula determined
by the company for that year.
Non-Compete Agreement: Our standard non-compete agreement must be signed prior to start.
Benefits: The current, standard company health, life, disability and dental insurance coverage
are generally supplied per company policy. Eligibility for other benefits, including the 401(k)
and tuition reimbursement, will generally take place per company policy. Employee contribution
to payment for benefit plans is determined annually.
Stock Options: Spell out any options that may be available for purchase.
Vacation and Personal Emergency Time Off: Vacation is accrued at x.xx hours per pay
period, which is equivalent to two weeks on an annual basis. Personal emergency days are
generally accrued per company policy.
Expenses: Spell out any moving or other transition expenses the company will pay.
Start Date: _________________________________________________
Car/Phone/Travel Expenses: Normal and reasonable expenses will be reimbursed on a monthly
basis per company policy.
Your employment with (Company Name) is at-will and either party can terminate the
relationship at any time with or without cause and with or without notice.
You acknowledge that this offer letter, (along with the final form of any referenced documents),
represents the entire agreement between you and (Company Name) and that no verbal or written
agreements, promises or representations that are not specifically stated in this offer, are or will be
binding upon (Company Name).
If you are in agreement with the above outline, please sign below. This offer is in effect for five
business days.
Signatures:
__________________________________________________________
(For the Company: Name)
__________________________________________________________
Date
__________________________________________________________
(Candidate's Name)
__________________________________________________________
Date
Jakarta, August 15,2007
NO:.............................
To:
Mr. Hasanuddin Pohan
Jl. Menteng Pulo No.35
Jakarta Selatan 12510
Subject : Employment Offering Letter
Dear Mr. Hasanuddin,
We are pleased to confiirm you that you are being employed by our company in the capacity of Legal
Manager. You will report directly to Head of Legal Division, Commencing with your start of employment
on August 15,2007. Your salary shall be Rp 10.000.000 ( Ten million rupiahs). You will also be covered by
the standard group benefit plans and fringe benefits explained to you. For the first year vacation time
shall be pro-rated, so you will be entitled to 5 (five) days vacation for this year.
If you agree, this latter sets our understanding, please sign the enclosed copy and return for our files.
We look forward to your joining the company.
Sincerely yours,
Ronald D
Head of Human Resource Division
Job Acceptance Letter
Letter Accepting a Job Offer
Even if you have accepted a job over the phone, it's a good idea to write a job acceptance letter to
confirm the details of employment and to formally accept the job offer.
Your letter can be brief, but, should include the following:
Thanks and appreciation for the opportunity
Written acceptance of the job offer
The terms and conditions of employment (salary, benefits)
Starting date of employment
Address the letter to the person who offered you the position. Include your contact information
and phone number, even though it is on file with the employer.
Make sure that your letter is well written and does not contain typos or grammatical errors. Even
though you already have been offered the job, you want to make sure all your correspondence is
professional.
