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Receiving procedures for incoming materials include: 1) Matching deliveries to purchase orders to verify accuracy of items, quantities, and descriptions; 2) Inspecting products for damage by checking a sample of items from large deliveries; 3) Logging received items into inventory systems upon receipt; 4) Allocating storage space in warehouses for stock items or distributing supplies to appropriate teams. Notifying accounts payable with a signed consignment note allows payments to only be made for received items.

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39 views2 pages

Ajoga1.docx Store

Receiving procedures for incoming materials include: 1) Matching deliveries to purchase orders to verify accuracy of items, quantities, and descriptions; 2) Inspecting products for damage by checking a sample of items from large deliveries; 3) Logging received items into inventory systems upon receipt; 4) Allocating storage space in warehouses for stock items or distributing supplies to appropriate teams. Notifying accounts payable with a signed consignment note allows payments to only be made for received items.

Uploaded by

massawejr95
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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2: Good receiving

Is the function of checking items delivered to the business, either coming in as new stock or as
supplies. This includes inspecting the quality, conditional and quantity of any incoming goods and allocating
them to a space in the warehouse.

THE FOLLOWING ARE THE RECEIVING PROCEDURES FOR INCOMING MATERIALS IN BUSINESS
OPERATION

1: Matching the delivery to a purchase order

First, ensure the delivery has come to the right place by matching the details on the
consignment note the purchases order raised by your business. The purchase order should also be used to
check that each item matches the description and quantities ordered. Ensure you record the following for
each new delivery; The date and time goods arrives, The name of the delivery partner and driver, Check off
quantities and description of goods against purchases order, note any description of good against
purchases order, Note any discrepancies, Names of personnel who performed these checks.

2: Check the product are not damaged

Before accepting the delivery, it’s important to conduct quality check to ensure the items are
not damaged or malfunctioning. It’s not always feasible to open each carton and check every single item,
particularly for large shipments. So in these cases you may wish to complete a spot check rather than open
each and every carton. Check for signs of breakage or fault, and ensure all items are as described on the
purchases order.

3: log received item into your inventory

Enter the item you have received into your warehouse management system as soon as
possible, including the date and quantities received. This will allow the stock to be allocated to new orders
right away.

4: allocate storage space for good

It’s important to pack away a new delivery promptly to ensure no item become lost or
damaged. Supplies should be distributed to the appropriate person in the business, or packed away in the
usual space to be accessed when required. For good received in as stock, these items will need to be
allocated a space in the warehouse for storage until ready to be picked for an order.
5: notify your account payable department

Send a copy of a signed and dated consignment note to your accounts payable team.
This information can then be matched with the invoice from the supplier to ensure payments are only made
for items that were actually received.

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