TOPIC - INFORMAL AND FORMAL LETTER WRITING

What is an informal letter?

Informal Letter | Informal Letter Format, Examples and How To Write an

Informal Letter?

Informal Letter Writing: An informal letter is a non-official letter that we usually

use to write to our friends, family or relatives. These letters are personal letters that
are not used for official purposes. There could be many reasons for which we write
these letters to our family and friends. For example, if we want to inform them about
our achievement in school or college, then we write them a letter to spread our
personal news.

Since, the letter is informal thus the salutation is usually given by ‘Dear’, such as
Dear (name of friend/name of uncle or aunty) or Dear Father/Mother, etc. Unlike
formal letters, you don’t have to mention the subject line for informal letters. But the
address of senders and receivers of the letter has to be mentioned necessarily.

Topics of the informal letter

1. Inviting a friend for a ceremony say for a birthday
2. Calling a friend for a trip or holiday
3. Asking sorry or apologizing to someone for mistakes you have done
4. Congratulating a friend for his success or achievement
5. Writing just to ask for the well-being of a person
6. Invitation for a marriage
7. Asking help from someone
8. Informing about someone’s demise in family or friends
Format of Informal Letter – How To Write Informal Letter?

The format of an informal letter to a friend should include the following things:

 Address of the sender

 Date of writing a letter
 Address of receiver
 Subject
 Salutation/Greeting
 Body of the letter
 Conclusion
 Signature of the sender

A format is shown below to write the letter in an informal manner.

[Address of the Sender]

Ref. No:

Date:

Recipients address:

Subject:

Salutation: Dear (name of person)

Body of the letter:

Paragraph 1: Ask for the well-being of the person

Paragraph 2: The main reason to write the letter

Paragraph 3: Conclusion and end of the letter

Yours lovingly,

Name & Designation of sender

FORMAL LETTER WRITING FORMATE -

Formal Letter Format in English: A formal letter is one written in an orderly and
conventional language and follows a specific stipulated format. These letters are
written for official purposes only, such as writing a letter to the manager, to the HR
manager, to an employee, to the Principal of the college or school, to a teacher, etc.
But we do not use formal letters for personal use such as writing them to our family,
relatives or friends.
Formal letter writing format requires some specific rules and conventions. Also, the
language of the letters should be very professional. The format here will help in
relaying the content of the letter in a formal way. An example of a formal letter is
writing a resignation letter to the manager of the company, stating the reason for
resignation in the same letter.
Usually, these formal letters are written in English in private companies. But, in India,
many companies, especially government firms, accept formal letters written in the
Hindi language. In fact, the formal letter formats are also taught to the students in
schools so that they would be able to write the letters for any particular situation to
their teachers and principals. Read on to find more about the formal letter example
and formal letter writing samples, for example of a formal letter.

How to Write a Formal Letter?

To write a formal letter follow the below-given tips:

 Address or greet the concerned person properly like Dear Sir/Madam

 Always mention the subject of writing the letter
 Be concise in your letter.
 Write the reason for writing the letter in the first paragraph itself
 The tone of the letter should be very polite and not harsh
 Write in a proper format and take care of the presentation of a letter
 Mention the address and date correctly.
 Mention the name and designation of the recipient correctly
 The closing of the letter should be with gratitude. Use “Thank you” for
consideration of the letter and then at last mention “Yours sincerely or truly”
along with your name and signature.

Formal Letter Writing Topics

1. Job offer letter

2. Order Placing letter
3. Complaint letter
4. Enquiry letter
5. Sick Leave Application
6. Leave Application for Marriage
7. Leave application for maternity
8. Resignation letter
9. Appointment letter
10. Business letter
Formal Letter Sample 1 – Letter to the publisher ordering books for

your store
Stephen Philips
Central Book Store
24, Crosby Lane
Bangalore 600045

20th August, 2019

The Manager
Himalaya Publishing House
Mumbai 400012

Subject: Requirement of new books for the store

Dear Sir,

I have received the books that you sent last week. The books are in perfect condition, and they
were delivered on time. Owing to the great service rendered, I would like to order more books that
would be a great addition to the wide range of books available at my store. Given below is a list of
books that I would like to purchase:

Title of the Book Author No. of Copies

Wuthering Heights Emily Bronte 3

Treasure Island R L Stevenson 2

A Brief History of Time Stephen Hawking 4

I shall be grateful if you could send me copies of these books as early as possible to the address
given.

Thank you in advance.

Yours faithfully,
Signature
Stephen Philips
Manager, Central Book Store

Sample Job Application Letter for the Post of High School English

Teacher

28 Raj Nagar
Royal Imperial Society
Coimbatore – 641045
12th January, 2023

The Principal
D A V Matriculation Higher Secondary School
Camp Road
Chennai – 600012

Subject: Job application letter for the post of High School English Teacher

Dear Mr. Sishir Kumar,

I am writing to you to express my interest in the job for the post of High School
English Teacher in your prestigious institution. I have reviewed the roles and
responsibilities in the job description you have posted on the Naukri employment
portal dated 09/01/2023.
I am an MA English graduate. I have also completed my Masters in Education. I have
a teaching experience of three years at the Indian Public School, Coimbatore. I have
handled students from Class VI to X. I have experience in teaching the IGCSE
syllabus. I have also been a part of the curriculum development team. I am looking for
better opportunities where I can use my skills and expertise to help and mould
students and their communication skills. I believe that I can do well and play a good
role in providing quality education.
I have attached my resume and experience certificate for your kind perusal. Looking
forward to hearing from you.
Thank you for taking the time to review my application.
Yours sincerely,
Signature
LINDA ROGERS

Invitation Letter for Event – Formal Invitation Letter for

Graduation Ceremony

The Vice Principal

Priyadarshini College of Arts and Science
Nandanvan, Nagpur
08/02/2023

Dr. Shankar Dande

21/56, Gadge Layout
WHC Road
Mumbai – 600089

Subject: Formal Invitation to be the Chief Guest for the Graduation Ceremony
Dear Sir,
We are pleased to invite you to be the Chief Guest for the Graduation Ceremony that
is to be held on the 24th of January, 2022 at Priyadarshini College of Arts and
Science, Nagpur. We would be honored to have you present our students with their
degree certificates. It would be a great chance for the students also to interact with
you about the different career opportunities they have.
We genuinely hope that you would accept our invitation. It would be highly
appreciated if you could reply to us by the 13th of Feb, 2023, so that we can make the
necessary arrangements for your travel and accommodation.
Looking forward to hearing from you.

Yours sincerely,
Signature
Dr Desai
The Vice Principal
PJCAS, Nagpur

Informal letter Sample Examples, Writing Format in English

13 AK Street

Paoni Road

Delhi

12th September 2023

Dear John,

Hope you are safe and protected. It’s been a long time since we last met. I have been
quite busy recently. I had a day off from work today and so decided to write a letter to
you asking about you and your family.
I am fine here. I have recently started learning French and have completed few
modules. Next week I am having the last exam and will be soon graduating. I also
started cooking due to the lockdown and will be attaching few pictures of the dishes I
learned to cook. Mom and dad are fine and they quite often miss you.
How are uncle and aunty doing? I remember you had your exams last time we had a
conversation. Are the results out? What next are you planning to do? I will be waiting
for your reply. Please take care of yourself and uncle, aunty.

Lots of Love

Angela