Notice Writing

Concepts and Examples

Definition
Students might have heard the term ‘notice’ a number of times, but what does the term
‘notice’ mean or how to identify a notice? A notice is a written formal announcement
intended for a large group of people. A notice follows a very precise form of writing
where just the key points about the concerned topic are mentioned. Any extra details
are avoided in notice writing. Since notice writing is a way to reach a large number of
people in a short time, it’s important that the unnecessary detailing is avoided.

For example, suppose you have to write a notice to inform a group of people about an
event. All you have to do is inform people about what the event is about, where and
when it will take place, and sign it off with your designation. So how would you write a
notice for that? Let’s learn about the format in which notices are written.
Format of Notice Writing

● Name of the Organisation – The first thing to write is the name of the
organisation/school/college from where the notice is being issued. This will help
people identify who has published or put out the notice.
● Title – The title for any notice writing is the word “Notice” itself. This is to let the
readers know that they are about to read a ‘Notice’.
● Date – The next important thing that students must keep in mind while drafting the
notice is to write the date. The date is written in the left corner of the notice. The date
helps the readers to understand when the notice was issued. Writing dates also
helps to use it as a reference for future use.
● Heading – The heading of the notice refers to the subject of the notice. In the
heading, the students have to write briefly about what the notice is about. This helps
the readers to have an idea about what the notice might consist of.
Format of Notice Writing

● Body – The body contains the main content of the notice. But one must keep in
mind that the body of the notice should be kept short and informative. Only
necessary information would be written in the body, which is usually written in
passive voice.
● Signature and Designation – The notice ends with the signature of the person
who composes the notice and their designation (in capital letters). It helps the
readers to understand who has issued the notice.
Tips for Notice Writing
If you want to score full marks in notice writing, you need to remember a few simple tips. Let’s go
through them.

● No details – Notice writing is not about details but about the exact information you need the readers to
know. While writing a notice, one must always keep it short yet informative.
● Correct Heading – Since the notice is meant for a large audience, it’s important that they understand
what the notice is about. For that, the writer has to wisely choose the notice’s heading.
● Format – It is very crucial that the writer maintains the format of the notice. Make sure you use a large
font size for the name of the organisation (probably 14), a smaller font for the next two lines containing
the term ‘notice’ and what the notice is about. See to it that you use capital letters for ‘notice’. This is
done in order to draw attention to it. The body of the notice can be written in a comparatively smaller font
size (probably 11 or 12). End the notice with the signature of the individual issuing the notice followed by
their designation in block letters.
● Clarity – Even if notices are meant to be short, you have to make it clear to the readers what the notice
wants to convey. If the message of the notice isn’t clear, it might give rise to ambiguity among the
readers.
Imagine you have been asked to draft a notice on the upcoming parent-teacher conference,
here is an example to help you write a good one.

National Model Public School, Chennai

NOTICE

14/01/2022

Parent-Teacher Conference

The Parent-Teacher Conference will be held on the 20th of January, 2022. It is mandatory for all parents of Std 10
students to attend the conference. The conference will go on for two hours (10 a.m. to 12:00 p.m.) All parents will
have to assemble in the Main Auditorium by 9:45 a.m.

Signature of the Principal

PRINCIPAL

National Model Public School, Chennai

If you are asked to prepare a notice regarding the summer vacation along with
some instructions, here is a sample you can refer to.

St. Joseph’s Matriculation Higher Secondary School

NOTICE

15/04/2022

Summer Vacation

Dear Students/Parents,

The school will remain closed from April 25th to June 2nd for summer vacation. The last day of attendance would be
24.04.2022. Parents are asked to pick up the students from their classrooms after the exams on the last day.

Signature of the Principal

PRINCIPAL

St. Joseph’s Matriculation Higher Secondary School

For example, if you are the Head Boy/Head Girl of a school, and you have to issue a
notice about a meeting for the Annual Day function, here is how you can do it. The
notice has been drafted for you.

Delhi Public School, Vadodara, Gujarat

NOTICE

25/04/2022

Meeting for Annual Day Programme

Our school will be organising its 30th Annual Day on 25th December, 2022. Students who want to take part in the Annual
Day are requested to report at the Auditorium Hall tomorrow (26th April, 2022) at 12:30 p.m., i.e., after the lunch break.

Signature of the Head boy/Head girl

HEAD BOY/HEAD GIRL

Suppose you are the secretary of the environment club of your school. Write a notice on tree
plantation program in your school.
BLOOM PUBLIC SCHOOL
NOTICE

31st March 20XX

Tree Plantation Program

All the students are hereby notified that our school is going to organize a tree plantation program on the World
Environment Day. Under this drive, 1000 new trees will be planted in the school campus. All the students are invited to take
part in the program to make it a grand success. All the details of the program are as follows:

Date: 5th June.

Time: 11 am to 2 pm.
Venue: School Campus

For more details contact the undersigned.

XYZ
(Secretary, Environment Club)
 NOTICE

Quiz-Contest

Date: 9.7.2021

The students are hereby informed that a quiz contest will be held at our Assembly Hall at 1 p.m. on July 15 next.
Certificates and attractive prizes will be given to the successful candidates. The willing students are asked to enlist
their names to the undersigned. The students belonging to the Junior and Intermediate Groups will enlist their
names at 1.30 p.m. on 10th July and those belonging to the Senior Group on 12th July at 3 p.m. at Room No. 5.
Anyone willing to know more about the contest may please contact the undersigned.

Anik Sheet

Secretary, Quiz Committee.

 NOTICE

Rabindra Jayanti Celebration

May 1, 2002

The students of our school are hereby notified that Rabindra Jayanti will be celebrated as usual at our school this year.
The preparations for this function will start soon. For this, the names of students are hereby invited. Students can sing,
recite, stage a drama, deliver speeches, etc. On the occasion when all the names of willing students are collected,
there will be a screening on the basis of their performance. Students are asked to submit their names to the
undersigned on or before the 5th of this month. For any further information, the undersigned may please be contacted.
Cooperation from all is highly solicited.

Sd/-

Rahul Ghosh