Training for Various

CPSU/SPSUs/CPSES

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Seller friendly dashboard for
selling, and monitoring of
supplies and Payments,

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OFFERING MULTIPLE PROCUREMENT OPTIONS

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Primary User Registration
- Buyer

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Open gem.gov.in and click on
Sign Up.

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Click on Sign
Up and from
the drop down
menu select
‘Buyers’.

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Open gem.gov.in and click on Login.

After reading the

pre-requisites click
here to review
Terms & Conditions

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Please read the Terms & Conditions carefully.

Click here to
accept the Terms
& Conditions.

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 Fill in your Aadhaar number
and mobile number linked
with Aadhaar.

Click here to receive an OTP

to verify Aadhaar.
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Enter OTP for
verification and
click here to verify.

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The system fetches First Name and Last
Name from Aadhaar verification.

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Select your
Organisation Select your
type from the Organisation
dropdown menu. type from the
dropdown
menu

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Basis the selected
Organization type,
Ministry/State will be
listed automatically in
the dropdown list. Select
the Ministry applicable.

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Select your
Department from
the dropdown list.

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Select your
organisation from the
drop down list.

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Fill in the Office/Zone
name.

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Click here to request for a new
organization hierarchy, if you
do not find your organization
hierarchy below.

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Fill in your E-mail ID .
You must have a NIC registered E-mail.

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Verify your E-mail ID with the OTP.

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If you do not have NIC registered E-
mail ID , you can contact GeM and
apply for @gembuyer.in E-mail ID
.

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After email verification is done, create your User ID and Password here. It is
advised that create your user ID according to your designation or department,
because once created, user ID cannot be edited.

Note: User ID is your login ID

through which you will be able to
login into your account.

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Click ‘Yes’ to confirm
that you are the Primary
User or HoD.

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Click here to update your
organisation details.

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Fill in your 0rganisation’s Address.

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Click here to continue.
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Select the Payment Method.

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Click here to proceed.

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Click here to proceed.

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Fill in the details of the verifying authority.

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Verifying authority will receive a mail with a deactivation
link to reject the registration request, if required.
.

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Click here to proceed.

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Click here to proceed.

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Click here to check
your profile.

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Fill in your
organisation’s address.

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Click here to update your
mobile, if required.

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Click on the ‘Organization hierarchy’ to
view your organization's hierarchy.

You can click here to

change the hierarchy.

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 First Verify your
Aadhaar details to
proceed with changing
Organisation hierarchy.

After that Fill in the

new details, review
Terms & Conditions
and click on Submit to
apply the changes.

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Click here to change
the E-mail ID .

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Click here to change
the password.

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If the primary user is going on a short leave or
wants to delegate the power for a short period of
time, the user may select the option NOT THE
‘mentioned user name’.

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Validate Aadhar
details.

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Click here to view
your Team.

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Click here to transfer
your account to a
new HoD.

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Check here to
provide E-mail ID of
new HoD.

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Enter E-mail ID of
new HoD.

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Click here to confirm
Deactivation of
Account.

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Click here to
Proceed.

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Click OK to
confirm.

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Secondary User Creation -
Buyer

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Open gem.gov.in and click on Login.

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Enter User
ID, the
Captcha text
and click
submit.

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Open gem.gov.in and click on Login.

Enter your
Password and
click here to
proceed.

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Click on ‘Users’
to create a
secondary user.

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Click on ‘Manage
Divisions’ to add a
user.

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Click here to
proceed further.

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Fill in the information.

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Click on the checkbox
if the address is same
as of the organisation.

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Enter the
Division name
and click on ‘Add’
to proceed.

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Click here to proceed.

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Click on ‘Manage Post’
to proceed.

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Enter the designation.

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Select the division from
the drop down list.

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Select the roles to be
assigned.

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Click on ‘Add Post’ to
continue.

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To activate the account,
secondary user must
verify through the link
shared on their mail.

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Click here to verify
account creation.

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Click on ‘Ok’ to
continue.

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Enter your
Aadhaar number
and your mobile
number linked to
your Aadhaar.

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Click here to verify Aadhaar.

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Enter the OTP and click
on Verify to continue.

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Click here to continue.

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On successful verification of Aadhaar,
system automatically captures your name.

The user ID is created by the

primary user. You would
have to set up the password.

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Click here to
activate account.

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The same procedure to be followed for
creating DDO/PAO accounts.

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Direct Purchase- Product
Open gem.gov.in and click on Login.
Buyer (Secondary User) makes purchases on
GeM. He/she will need to login to their account
to perform this task.

Enter User
Id, the
Captcha text
and click
submit.
Open gem.gov.in and click on Login.

Enter your
Password and
click here to
proceed.
Click on ‘Market’ and from the dropdown menu, click on
‘Products’ to check out the list of products available.
Or, type in the product you want to search.
All the products relevant to your search will be displayed
here.

Select and
apply the
required filters
from here.
Click here to enable Local Buying Intent.
Click here to
reserve
procurement
amongst local
sellers only.
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Click here to add your location and quantity.
Fill in the
details and
click on search
to continue.
Click here to
Include Out of
Stock products.
This filter
selection will
show buyers
the products
which are OOS
in the market
at the last.
Out of Stock
product
displayed. You
cannot add this
product to your
Cart. Click on
the product
listing to
Report.
Click here to
Report.
Select your
Reason, update
relevant details
and submit to
report.

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Buyer can select
the ‘Make in
India’ filter.
Click here for
the MSE filter.
Click here to
apply the
‘Startup’ filter.
Product can be chosen basis the location, enter the state
or district to find the seller nearest to you.
Buyer can filter the sellers basis their ratings.
Buyer can also filter the sellers basis their lead time
for dispatch. Minimum allowed value 3 days.
Buyer can also
filter the sellers
basis their
turnover.
Click here to
choose product
basis brand and
model.
Note- Specifications marked with yellow are Golden Parameters which are considered for
determining L1 for market and allowed value criterion for Bid.
Specifications marked with grey are market search filters and do not have an impact on L1 Bid
Criterion.

Choose the
specifications
as per your
requirement.
L1 product will be shown, basis the filters applied by you.

Add the
product to cart
to continue.
Click on ‘Direct
Purchase’ to
continue.
Click here to
checkout.
You can see the Product details- unit price, quantity and
total price.

Click here to
proceed.
Click on
Confirm to
continue.
Check the order
summary here
and click on
‘Continue’ to
proceed.
Fill in your Financial Details and upload the Financial
Approval.

Click here to
proceed.
Please read all the Terms & Conditions carefully.

Click here
to Save
and
proceed.
Choose the
relevant option
to verify the
contract.
Enter the
OTP and
click on
‘Verify’ to
proceed.
You can
download the
financial details,
sanction order
and contract
order from here.
L1 Purchase- Product

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What is L1 Purchase?

L1 procurement enables direct purchase for order values between INR

25,000 and INR 5,00,000.
Buyer needs to compare three different OEMs or Service Providers on GeM,
who meet the requisite quality, quantity, specifications and delivery period
demand.
System will then recommend an L1 product matching these requirement.
Buyer needs to select system recommended L1 to place a direct purchase
order.

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Lets take a look at the L1 Purchase Process for buying a product step by
step..

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Open gem.gov.in and click on Login.

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Buyer (Secondary User) makes purchases on GeM.
He/she will need to login to their account to perform
this task.

Enter User
Id, the
Captcha text
and click
submit.

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Open gem.gov.in and click on Login.

Enter your
Password and
click here to
proceed.

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Click on ‘Market’ and from the dropdown
menu, click on ‘Products’ to check out the
list of products available.

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Or, type in the product you want to search.

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Alternatively, you can search for the product by
clicking on Category.

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Click on the
Product
Category you
want to select.

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All the products relevant to your search will be
displayed here. Buyer can make a purchase of value
between 25,000 to 5 lakh through L1 Purchase
Process.

Select and
apply the
required filters
from here.

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Click here to enable Local Buying Intent.

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Click here to
reserve
procurement
amongst local
sellers only.
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Click here to add your location and
quantity.

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Consignee can be selected as per required
product location.

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Fill in the delivery
location and
quantity to
proceed with the
order and click
here to continue.

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Click here to
Include Out of
Stock products.
This filter
selection will
show buyers
the products
which are OOS
in the market
at the last.

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Out of Stock
product
displayed. You
cannot add this
product to your
Cart. Click on
the product
listing to
Report.

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Click here to
Report.

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Select your
Reason, update
relevant details
and submit to
report.

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Buyer can select
the ‘Make in
India’ filter.

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Click here for
the MSE filter.

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Click here to
apply the
‘Startup’ filter.

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Product can be chosen basis the location, enter the
state or district to find the seller nearest to you.

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Buyer can filter the sellers basis their ratings.

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Buyer can also filter the sellers basis their lead time for
dispatch. Minimum allowed value 3 days.

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Buyer can also
filter the sellers
basis their
turnover.

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Click here to
choose product
basis brand and
model.

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Note- Specifications marked with yellow are Golden Parameters which are considered for
determining L1 for market and allowed value criterion for Bid.
Specifications marked with grey are market search filters and do not have an impact on L1 Bid
Criterion.

Buyer can choose

the specifications
as per his
requirement.

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L1 Product will be shown, basis the filters applied by the
buyer.

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Products costing more than 25000 needs to be
compared.

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Buyer would need to add three different OEM products for
comparison.

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Click here to add
a product for
comparison. A
minimum 3 OEM
products need to
be added to
proceed.

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After selecting
the products,
click here to
‘Compare’.

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The products will be displayed based on costing lowest to
highest on the comparison sheet.

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Buyer can check and compare the specifications of
products added on the same page.

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After
comparison,
Buyer can add
the selected
L1 Product in
the cart.

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Before proceeding further, Buyer will be asked the intent of buying- Direct Purchase or
Bid/RA. Note- If Buyer chooses any other product than system recommended L1, Bid/RA
would be mandatory.
.

Click here to
proceed with
L1 Purchase.

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Click here to
proceed.

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Click on
Confirm to
continue.

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Fill in your Financial Details and upload the Financial
Approval.

Click here to
proceed.
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Please read all the Terms & Conditions carefully.

Click here
to Save
and
proceed.
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Choose the
relevant option
to verify the
contract.

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Enter the
OTP and
click on
‘Verify’ to
proceed.

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The contract has been successfully generated.

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You can
download the
financial details,
sanction order
and contract
order from here.

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Bid Creation - Product

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Open gem.gov.in and click on Login.

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Buyer (Secondary User) makes purchases on
GeM. He/she will need to login to their account
to perform this task.

Enter User
Id, the
Captcha text
and click
submit.

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Open gem.gov.in and click on Login.

Enter your
Password and
click here to
proceed.

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Click on ‘Market’ and from the dropdown menu select
‘Products’ to check out the list of products available.

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Or, type in the product you want to search.

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All the products relevant to your search will be displayed
here.

Choose your intent of

buying – Bid/RA.

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Click here to add your location and quantity.

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Fill in the
details and
click on search
to continue.
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Select and apply these filters, if required.

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Golden Parameters facilitate a buyer to choose appropriate product(s), further narrowing
down the search criteria. It also impacts the cost of the product. The seller needs to offer
a product whose specification matches the Golden Parameters chosen by the buyer to
participate in the RA.

Choose the
specifications
as per your
requirement.

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The products are displayed basis the filters applied.

Select the
product and
click on ‘Add to
cart’ to
continue.
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Verify and select
your parameters.
Then click on
‘Proceed’.

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You can select Golden parameters as per Product Specifications.

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For the
unselected
golden
parameters,
choose from the
available options
and click proceed.

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Please select a suitable offer price to be used as a reference price
for the Bid.

Click here to proceed.

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Once the product is
added to cart , click
here to checkout.

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Click on ‘Bid’ to proceed.

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Click ‘Confirm’ to continue.

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Select the items to fetch
specifications.

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On selecting the item , all its specifications are fetched
and displayed.

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Choose “Yes” to define additional specification parameters. Mention the
specification parameter name and allowed values. Click on “Add New
Specifications” to define more parameters. You may define up to 5 additional
parameters here.

Click here to add

more parameters.

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Click here to proceed.

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Click on the item to view
and select Consignees.

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You can see the consignee details, quantity and delivery
days.

Click here to add

staggered
delivery, if
required.

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Here you can add quantity according to your delivery
requirement.

Click here to add more rows.

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You can upload multiple consignee locations through
excel provided.

Click here to download and

upload the list of consignees.

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Here is a sample of consignee list which you can fill in
and re-upload.

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Click here to Save
consignees and proceed.

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Click here to proceed.

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Once the consignees details are saved, the buyer need
to enter the Bid details.

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Select the Bid duration.

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 Bid Life Cycle is the period within which a Buyer has to complete
the entire life cycle i.e. technical evaluation, financial evaluation
and order creation of Bid.
By default, it is 90 days from the date of Bid publication.

Bid Offer Validity is the

period during which
Seller’s Offer is valid from
the Bid End Date. The
Buyer needs to award the
Order within the Bid Offer
Validity Period.
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Please select the response duration for clarifications
from the sellers. Buyers can seek clarifications from the
sellers during technical evaluation. Sellers would be
required to submit their response(s) within the declared
time. Clarification can be sought multiple times.

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Specify the eligibility criterion and
additional criterion, if required.

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Select the document required.

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Choose ‘Yes’ if you want to give
exemption to MSE & Startups.

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Select “Yes” to enable Seller to upload a PDF
as part of the Financial document. Seller to
upload prices of spares/consumables as PDF.
Refer to the tool tip for more details.
Applicable for specific categories only.

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Here, the Buyer has not asked for any Annual
Turnover/Experience or Documents from bidders.

Click here to proceed.

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Buyer can ask EMD and EPBG details, which is allowed only if
Bid value is greater than 5 Lakhs, though not mandatory.

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If EMD required is selected as
‘Yes’, enter the details required.

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If ePBG required is selected as
‘Yes’, enter the details required.

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Here buyer has Selected ‘No’ for both EMD & ePBG.

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Buyer can opt for Order Splitting / Part Quantity
Bidding.

Buyer may select yes or no as

per requirement, for part
quantity bidding.

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Select Yes to allow Part Quantity
Bidding.

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If
If yes
yes is
is selected,
selected, buyer
buyer is
is prompted
prompted for
for item
item wise
wise
minimum
minimum quantity/capacity
quantity/capacity from
from seller.
seller.

Enter the minimum capacity and

click on save to continue.

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Buyer can opt for Splitting, if quantity needs to be split among
multiple sellers. Maximum split can be done for 100 Bidders.

The splitting criteria to be used for

allocation of quantity at the time of price
match needs to be defined upfront. Any
documents required to be uploaded by the
sellers for determining their quantity
allocation must be clearly defined and
asked for in the bid document.

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Choose “Yes” or “No” to reserve procurement or to give purchase preference to MII or MSE sellers.
Buyer may specify values as per applicable policy ( MII – price within L1 + 20%; Maximum percentage-
50%; MSE - price within L1 + 15%; Maximum percentage- 25%) and may specify 100% for non splitable
quantities. Read through the notes for further information.

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In case of exemption to MII Purchase preference clause, Competent
Authority Approval along with the CA details need to be updated.

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MSE purchase preference.

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For Exemption, Update the Compentent Authority
Approval and details.

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If buyer opts out from MII/MSE, the Competent Authority
Approval attached will be in the final bid document

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Buyer can select additional Terms & Conditions, as per
requirement.

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After selecting the additional
Terms & Conditions, click on
‘Submit’ to continue.
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 You can download the bid
document from here

Click on the link to read the

Terms & Conditions and then
click on the checkbox.

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Select the relevant
option to verify and
publish the bid.

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Enter OTP and click
here to verify.

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 You can view your
You can view your published published RA under the
bids under the “Published ‘Published RAs’ tab.
Bids” tab.

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Sample Bid Document.

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