DIPLOMA IN OFFICE MANAGEMENT AND TECHNOLOGY

(BA118)

ENGLISH WORKPLACE AND COMMUNICATION

(ELC270)

ASSESSMENT 4: GROUP PROJECT

PROPOSAL WRITING

PREPARED BY:
NAME MATRIC NO.
FARHAN DANISH BIN MOHD FAIZAL 2021266366
MUHAMMAD AMIRUL ASYRAF BIN NOR AZLAN 2021439166
MUHAMMAD HAIKAL HAKIMI BIN MOHD ZUKI 2021682208
MOHAMMAD AQIL FARIS BIN MOHD SUKRI 2021239088

PREPARED FOR:
SIR ADAM BIN MANSOR

DATE OF SUBMISSION:
14 JULY 2023
 TABLE OF CONTENTS

NO. CONTENT PAGE

1. PROJECT PROFILE 1

2. THE MAIN COMMITTEE POSITION AND JOB SCOPE 2

3. PROJECT DESCRIPTION 3-4

4. STATEMENT OF PROBLEM 5

5. OBJECTIVE 6-7

BUDGET

STAFFING

PROGRAMME METHOD

EVALUATION

6. CONCLUSION 8

7. REFERENCES 9

8. APPENDICES 1 10

9. APPENDICES 2 11-13

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 PROJECT PROFILE

Title of The Program: Addressing Workplace Bullying

Date: 29 July 2023

Day: Saturday

Time: 9:00 a.m. – 3:00 a.m.

Zenith Hotel, Jalan Putra Square 6, Putra Square, 25200,

Venue:
Kuantan, Pahang.

The Organizer From: Human Resources Team from Widad College.

Human Resources Department – 5 Staff

Legal Department – 10 Staff

Participants:
Financial Department – 4 Staff

Volunteer – 10 Person

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 THE MAIN COMMITTEE MEMBERS AND JOB SCOPE

POSITION JOB SCOPE

Director of Programme  Identifies the program's purpose and aims.

(Muhammad Haikal Hakimi bin
Mohd Zuki)  Ensures that the program's planning and

finances are carried out in conformity with the

preferences of the participants.

 Keep informed on all organizational activities.

Secretary  Aids the Director in managing the

(Muhammad Amirul Asyraf bin
Nor Azlan) programming and ensuring that it is effectively

prepared.

 Sends a reminder to all participants and

special guests a few days before the session.

 Organises the site, date, timings, and

hospitality for the programming to be held.

Treasure  Prepares a budget and closely monitors it to

(Farhan Danish bin Mohd Faizal)
prevent going over budget.

 Being in charge of financial oversight.

 Provide expenditures for participants and

guests invited.

Health and Safety  Responsible for supervising the execution of

(Mohammad Aqil Faris bin Mohd
Sukri) the program's health and safety policy.

 Brings any major health and safety concerns

to the program's notice on a regular basis.

 Reports any serious incidents that occur

throughout the program.

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 PROJECT DESCRIPTION
(INTRODUCTION)

Bullying in the workplace is a prevalent issue that has a negative impact on

employees' mental health, job happiness, and general well-being. This initiative attempts to

address this issue by increasing awareness, adopting preventive measures, and offering

support mechanisms to help everyone perform in a respectful and inclusive environment.

Workplace bullying can result in lower productivity, higher turnover rates, and an unpleasant

work environment. It can take many forms, including verbal abuse, harassment,

discrimination, and sabotage. It is critical to address this issue and to foster a supportive

environment in which all employees feel secure and appreciated.

The fundamental goal of this initiative is to develop a culture of respect, empathy, and

professionalism in the workplace in order to prevent workplace bullying and its negative

effects. We hope to encourage employees to stand up to bullying and establish a healthy

work environment by using effective tactics and solutions. To accomplish this goal, we will

begin an awareness campaign to educate employees about various types of workplace

bullying and its consequences. We will also provide conferences, seminars, and training

sessions to enhance employee awareness and provide them with the information and tools

needed to recognize and confront bullying behavior.

Another critical part of this effort is establishing policies. We will work with HR and

management to create comprehensive anti-bullying policies and procedures. These rules will

define workplace bullying directly, detail reporting channels, and specify disciplinary

measures for bullies. We shall campaign for the implementation of these policies at all

organizational levels. To guarantee a complete approach, training programs for managers

and supervisors would be given. These training sessions will concentrate on

recognizing indications of bullying, putting preventive measures in place, and fostering a

supportive work environment. Managers will be prepared to deal with bullying events in a

timely and efficient manner. Employee workshops will also be held to help them acquire

skills such as assertiveness, conflict resolution, and emotional intelligence.

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 Creating support structures is critical when dealing with workplace bullying. We will

set up confidential reporting channels so that employees may report bullying events without

fear of retaliation Victims will be able to access counseling and support groups to address

the emotional effects of bullying and encourage recovery. Collaboration with HR

departments and employee support programmers will guarantee that bullying events are

handled in a coordinated manner. The success of the adopted techniques will be measured

on a regular basis through monitoring and assessment. Employee opinions, attitudes, and

experiences with workplace bullying will be assessed via surveys, interviews, and feedback

sessions. These comments will be used to influence continuing project improvements and

updates.

Finally, this initiative seeks to create a respectful and inclusive work atmosphere in

which workplace bullying is not permitted. We may prevent workplace bullying and create a

culture of respect and professionalism by executing a comprehensive strategy that involves

awareness campaigns, the development of policies, training programs, and support systems.

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 STATEMENT OF PROBLEM

Bullying in the workplace is a significant problem that affects many employees across

various industries and intentionally aggressive behavior towards an individual or a group,

causing them emotional, psychological, and sometimes even physical harm. This issue not

only creates a hostile work environment but also has detrimental effects on the well-being

and productivity of the targeted employees.

One of the major problems in one of the big companies is when one of our ex-

supervisors has made a problem which is he bullied one of his staff that make her become

more stressed than usual. As we all know, the stress of doing work is normal because you

need got to catch a deadline and more. But when people like our ex-supervisor bullied

them, it will torture their mental health and make them exhausted.

So, what the boss out there needs to do are addressing workplace bullying requires a

comprehensive approach involving policies, training, and need a supportive organizational

culture. organizations also need to establish clear guidelines and procedures for reporting

and investigating bullying incidents just like what we do in our company. Additionally, a

culture of respect in a company is needed because it helped in preventing a bullying

problem.

So from last week, we have done an investigation into the problem like bullied they got in my

company, and the question we ask is:

1. How do they feel when working in our company?

- 71% of respondents say happy while 29% are not happy.

2. Is it safe when you work in our company?

- 69% say safe and the rest say no.

3. Have you ever experienced any bullying?

- 34% say they have experienced bullying while 66% are not so maybe they are

bullied or they really have not experienced bullying.

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 OBJECTIVE

 To create a workplace culture that is free from bullying.

 To foster employee well-being, productivity, and organizational success.

 To prevent bullying incidents, support victims, and educate employees on appropriate

behaviour.

BUDGET

Our company already calculated the total budget for this talk. The total budget is

about RM 5,500.00.

Total Estimated Budget:

No. ITEMS TOTAL (RM)

1. Venue 1,500.00

2. Speaker Payment 2,000.00

3. Stationary 500.00

4. Publication Cost 120.00

5. Gift for Speaker 60.00

6. Food and beverage 1,095.00

TOTAL (RM) 5,275.00

STAFFING

We chose 5 individuals from the human resources department, 4 from the finance

department, and 10 from the legal department. We also chose ten volunteers.

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 PROGRAMME METHOD

We invited only two motivating speakers. Firstly, Dr. Mustafa Kamal bin Hj Kamsah

Abdullah, an experienced motivator, will deliver a speech at the first session. On the second

session, Mr. Mohd Zakaria bin Mohd Don will be delivered the talk. After that, we will be

performing exercises related to how to deal with workplace bullying. This can provide our

personnel with expertise in this problem. (For further details, see the Appendix.)

EVALUATION

To begin, we will invite our speakers to share their perspectives on the attendees'

responses and attentiveness during the program. Then we will solicit comments from the

attendees on our program.

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 CONCLUSION

Combating workplace bullying necessitates a proactive, multifaceted strategy. Our

organization can develop a secure and respectful workplace environment that fosters

employee well-being, cooperation, and productivity by executing the recommended

intervention plan. To develop a healthy organizational culture and secure our company's

long-term success, we must invest in bullying prevention and mitigation.

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 REFERENCES

- Government of Canada, Canadian Centre for Occupational Health and Safety.

(2023, June 13). Bullying in the

workplace. https://www.ccohs.ca/oshanswers/psychosocial/bullying.html

- Workplace bullying: Violence, Harassment and Bullying Fact sheet. (n.d.).

Australian Human Rights

Commission. https://humanrights.gov.au/our-work/employers/workplace-

bullying-violence-harassment-and-bullying-fact-sheet

- Bullying in the workplace - Fair Work Ombudsman.

(n.d.). https://www.fairwork.gov.au/employment-conditions/bullying-sexual-

harassment-and-discrimination-at-work/bullying-in-the-workplace

- How to handle workplace bullying. (n.d.).

Smart. https://www.smartpension.co.uk/news-and-media/how-to-handle-

workplace-bullying

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 APPENDICES 1

TENTATIVE PROGRAMME

TIME SESSION

9.00 a.m. – 9:30 a.m. Registration

9:30 a.m. – 10:15 a.m. Breakfast

10:15 a.m. – 10:30 a.m. The Arrival of the Speakers

First Session: ‘Addressing Workplace Bullying’ by, Dr.

10:30 a.m. – 1:00 p.m.
Mustafa Kamal bin Hj Kamsah Abdullah

1:00 p.m. – 2:00 p.m. Break and Prayers

Second Session: ‘How to deal with Workplace Bullying’ by,

2:00 p.m. – 5:00 p.m.
Mr. Mohd Zakaria bin Mohd Don

5:00 p.m. – 6:00 p.m. Supper and Prayers

6:00 p.m. – 10:00 p.m. Rest Time

10:00 p.m. – 11:00 p.m. Exercise about how to deal with Workplace Bullying.

11:00 p.m. Program Ends

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 APPENDICES 2

BUDGET FOR ADDRESSING WORKPLACE BULLYING

29 JULY 2023

VENUE

NO. ITEMS PAYMENT (RM) TOTAL (RM)

1. Zenith Hotel, Kuantan 1,500.00 1,500.00

TOTAL (RM) 1,500.00

SPEAKER PAYMENT

NO. ITEMS PAYMENT (RM) TOTAL (RM)

1. Speaker 1,000.00 x 2 2,000.00

TOTAL (RM) 2,000.00

STATIONARY COST

NO. ITEMS PAYMENT (RM) TOTAL (RM)

1. Notebook + Pen 5.00 x 100 500.00

TOTAL (RM) 500.00

PUBLICATION COST

NO. ITEMS PAYMENT (RM) TOTAL (RM)

1. Bunting 60.00 x 2 120.00

TOTAL (RM) 120.00

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GIFT FOR SPEAKER

NO. ITEMS PAYMENT (RM) TOTAL (RM)

1. Hamper 30.00 x 2 60.00

TOTAL (RM) 60.00

FOOD AND BEVERAGES

i. Breakfast for VIP

NO. ITEMS PAYMENT (RM) TOTAL (RM)

1. Baked Breakfast Omelette 4.00 x 5 20.00

2. Egg Prata Roll 3.50 x 5 17.50

3. Hot Coffee 1.50 x 5 7.50

TOTAL (RM) 45.00

ii. Breakfast for Participants

NO. ITEMS PAYMENT (RM) TOTAL (RM)

1. Chocolate Bun 1.00 x 100 100.00

2. Mineral Water 1.00 x 100 100.00

TOTAL (RM) 200.00

iii. Supper for VIP

NO. ITEMS PAYMENT (RM) TOTAL (RM)

1. Nasi Tomato + Ayam Masak Merah 6.00 x 5 30.00

2. Orange juice 3.00 x 5 15.00

3. Mineral Water 1.00 x 5 5.00

TOTAL (RM) 50.00

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iv. Supper for Participants

NO. ITEMS PAYMENT (RM) TOTAL (RM)

1. Nasi Tomato + Ayam Masak Merah 6.00 x 100 600.00

2. Rose Water 2.00 x 100 200.00

TOTAL (RM) 800.00

Total Amount : RM 5,275.00

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