Chapter-1.

APPLY STYLES IN A DOCUMENT

Answer the following:

1. What are Styles?
Ans: Styles are set of predefined formatting already defined in style gallery or can be created
by user. The set of commands can be font colour, size, font names etc. Documentation
software has its own gallery of inbuilt styles. It is just a drag and drop facility to apply
frequently used formatting in document.

2. What are the advantages of using styles?

Ans: Styles help improve consistency in a document. They also make major formatting
changes easy. For example, you may decide to change the indentation of all paragraphs, or
change the font of all titles. For a long document, this simple task can be prohibitive. Styles
make the task easy.

3. Give any four styles supported by OpenOffice.org

Ans: i. Page styles include margins, headers and footers, borders and backgrounds. In Calc.
page styles also include the sequence for printing sheets.
ii. Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment,
tab stops, line spacing, and borders, and can include character formatting.
iii. Character styles affect selected text within a paragraph, such as the font and size of text,
or bold and italic formats.
iv. Numbering styles apply similar alignment, numbering or bullet characters, and fonts to
numbered or bulleted lists.
4. How to create a new style in OO Writer?
Ans:
Step 1. Click on Format → Styles and Formatting option to activate styles gallery.
Step 2. Click on Create New Style from Selection option, a new drop down menu will appear
with following options: New Style from Selection : Allows to create new style Update Style:
Allows to update existing style Load Style: Load Style from another template. A small
window will appear with the “Create Style“.
Step3. Type desired style name and click on OK button. A newly created style will take place
into style gallery.
Step 4. Select the newly created style and right click on it. Select Modify option to apply
various formatting.
Step 5. Select appropriate formatting from the opened window.

5. Write steps to load Style from an existing document.

Ans:
Step 1. Click on Format →Styles and Formatting option to activate styles gallery.
Step 2. Click on Create New Style from Selection option, a new drop down menu will
appear, select Load Styles option. Load Styles dialog box will appear.
Step 3. Select styles from available templates or Find button from File and click on it. Step 4.
Select document template to load styles.
Step 5. Click on OK when finished, Style will take place into styles gallery.
6. How to create a style using drag and drop?
Ans: To create a style using drag and drop as follows:
• Open the document and format the text.
• Open the Styles pane and select the category under which you want create a style, for
example select Paragraph Styles category.
• Now select the formatted text and drag and drop the selection into the Styles pane.
• The Creates Styles Dialog box appears. Type a name for the new style will be added
in the Styles pane under the selected category.

7. What is Fill Formatting mode?

Ans: Fill format mode is used to apply a style quickly without having to go back to the Styles
and Formatting window and double-click every time. It is useful when you need to format
many scattered paragraphs, cells, or other items with the same style.

Chapter-2. INSERT AND USE IMAGES IN DOCUMENT

Answer the following:

1. What do you understand by following the terms?
a. Text Wrapping: Text wrapping refers surround image or object within the text. It may
wrap around the graphic on one or both sides, overprinted behind or in front of the graphic or
treat the graphic as a separate paragraph.
b. Anchoring: Anchoring refers to the reference point for the graphics. This point could be
the page or frame where the object is a paragraph or even a character. An image always has
an anchor point.
2. List any three methods of inserting images in a text document.
Ans: a. Inserting an Image from the Clipboard
b. Inserting an Image using a Scanner
c. Inserting an Image from the Gallery

3. How to resize an image?

Ans: a. Click on the picture, to show the green resizing handles.
b. Position the pointer over one of the green resizing handles. The pointer changes shape
giving a graphical representation of the direction of the resizing.
c. Click and drag to resize the picture.
d. Release the mouse button when satisfied with the new size.

4. Explain any four Graphic filters.

Ans: a. Invert: Inverts the colour values of a colour image or the brightness values of a
grayscale image.
b. Smooth: Softens the contrast of an image.
c. Sharpen: Increases the contrast of an image.
d. Remove noise: Removes single pixels from an image.
5. Explain about Cropping and write the steps to crop an Image.
Ans: Cropping Images: Cropping is the removal of unwanted outer areas from the image.
When you are interested particular section of the image for the purpose of your document,
you may wish to crop (cut off) parts of it.
• Select the image that you want to crop.
• Click on the Crop Image button on the Image Tool bar.
Eight Crop handles will appear. Drag side crop or Corner crop handle to the crop image.
For example, adjust the width and height of the image scale or image in the Scale selection or
Image Size section, respectively.
• You can also change scale of the picture. For this, select the Keep Image Size option
and then enter Left, Right, Top and Bottom values as per your requirement.

6. How to group a drawing object?

Ans: a. Draw three or four drawing objects in the document.
b. Click on Select tool on the Drawing toolbar.
c. Drag it over the objects to select them. Once all objects are selected, click on the Group
button on the
Drawing Object Properties tool bar. (Or) Right click and select Group from the context
menu.
d. All the selected objects will be grouped.

7. Write the steps to rotate an image.

Ans: a. Insert the image you want to rotate.
b. Select the image, then in the drawing toolbar, select the Rotate icon.
c. Rotate the image as desired.
• You can drag much you like. Corner-Crop handles will crop the image diagonally
whereas by using a Side Crop handle you can crop an image in horizontal or vertical
direction.
• Alternatively, right click on the image and select the Properties. The Image dialog
box opens. Click on the crop tab and select the required crop settings.

Chapter-3. WORKING WITH TEMPLATE

Answer the following:
1. What is a template?
Ans: A template is a predefined layout, it contains themes, colours, background styles, font
styles, formatting styles, etc., and it gives basic foundation to build a document.
2. How can you create a document using predefined template?
Ans:
• Click on File menu and choose New
• Templates or
• On the standard tool bar, click on drop-down menu, next to the New icon and select to
Templates.
• The Templates window opens. Select the category of template you want to use.
• Select the required template and click on OK.
3. How can you create a template in document?
Ans:
• Open a new or existing document
• Add the content and styles, for example, company logo, title, etc., also apply the
required formatting.
• Choose File → Templates → Save As Template.
• The Save As Templates dialog opens.
• In the New template field, type a name for the new template.
• In the Categories list, click the category to which you want to assign the template for
easy finding of the template.
• Click OK to save the new template.

4. Explain to create a template using Wizard.

Ans:
• From the main menu, choose File → Wizards → [type of template required].
• In the last section of the wizard, you can specify the name and location for saving the
template. The default location is your user templates directory.
• Now, you have the option of creating a new document from your template.

Chapter-4. CREATE AND CUSTOMIZE TABLE OF CONTENTS

Answer the following:
1. What is the Table of Content /TOC?
Ans: Table content is a feature that can be build an automated table of contents from the
headings in your document. Although tables of contents can be customized extensively in
Writer, often the default settings are all you need.

2. What are the headings?

Ans: Headings are that will appear in your table of contents. The default setting is to use only
the first three levels in the table of contents, Heading 1, Heading 2, and Heading 3. You can
use more levels of headings.

3. What are the different tabs available in the insert indexes/table dialog box?
Ans: The different tabs available in insert indexes/ table dialog box as are follows:
Index/Table: This tab contains options for setting table’s properties.
• Entries: This tab allows to set structure of headings and set styles of headings.
• Styles: This tab allows us to change the heading styles and formatting.
• Columns: This tab is used to increase or decrease columns in the table of contents as
well as allows to change the width and space between columns.
• Background: User can set a background colour or change the background colour of
the table of contents.
4. How to set the basic attributes of the table?
Ans.: The basic attributes of the table are as following:
• Title: It is used to give a title for the table of contents.
• Type: This attribute allows us to select the types of table of contents. It can be a Table
of contents or Alphabetical index or Illustration of index etc.
• For: Allows to select the content for which Table of content is created.
• Evaluate up to level: Display the level of heading used in Table of content.
• Create from: Allows to select an outline for the hierarchical table of contents,
Additional styles if any or to display the index marks.

5. How to add or delete titles for the table of content?

Ans: To add title follow these steps:
• The default title is “Table of Contents”, click on OK if you want to set it as it is.
• Type your desired title if you wish to give a custom title and click on the OK button.
• To delete a title, just clear the title field and keep it blank.

6. How to add or delete background to the table of contents?

Ans: You can set two types of background for the TOC. You can either set a colour as the
background or an image as a background.
• To set a colour as background click on the colour tab and choose a colour from the
colour picker.
• To add an image as background select graphic option from as combo and select the
image.
• To delete the background – Choose a colour from a combo box and select no fill
option from the colour picker.

7. Write steps to create headings.

Ans: i. Place the cursor where you want the table of contents to be inserted.
ii. Select Insert → Indexes and Tables → Indexes and Tables.
iii. Change nothing in the Insert Index/Table dialog. Click OK.

8. Write steps to create or insert a table of contents in digital documents.

Ans. i. Create your content and apply the proper level of headings.
ii. Place the cursor on top of the document or at the beginning.
iii. Click on insert → indexes and table → indexes and table option. Insert indexes/table
dialog box will appear.
iv. Set different attributes, styles, background etc. for the TOC.
v. Click on the OK button.
9. Explain entries tab in detail.
Ans: The entries tab allows us to format the entries in the table of contents. For each level,
users can add and delete elements, such as headings, levels and you can also apply character
styles to individual elements.
To begin, click a level number in the Level column to select the outline level whose elements
you want to format. The Structure line displays the elements for entries at that level. Each
button on the Structure line represents one element:
• The E# button represents the heading number or heading level.
• The E button represents the entry text.
• The T button represents a tab stop.
• The # button represents the page number.
• The LS button represents the start of a hyperlink.
• The LE button represents the end of a hyperlink. Each white field on the Structure line
represents a blank space.

Chapter-5. CREATE AND USING MAIL MERGE

1. What do you understand by the term Mail Merge?
Ans: Mail Merge is a process to create and print multiple copies of a document, address
labels, and envelopes, etc.

2. What are the advantages of Mail Merge?

Ans: A mail merge is a quick way to take a list of people’s mailing addresses and generate
labels or envelopes with the address for a different person on each label or envelope. In short,
it’s a way to be personal, yet efficient. It’s essential for any person or organization that has a
lot of clients, partners and other people to communicate with.

3. Define the term data source.

Ans: Data source consists of a mailing list. The data is organised in a tabular form along with
the field names. For example, First Name, Last Name, Address, City, State, Contact No, etc.
The data source is associated with the main document, so that its field names can be used in
the main document, and it becomes easy to merge addresses with the main document.

4. Write steps to delete unwanted fields from the address list.

Ans: Follow the below-given steps to delete unwanted fields from the address list.
• Click on the customize button.
• Now you will get the list of fields. Select a field which is not required.
• Click on the delete button.
• Click on the OK button.
5. How to add a new field in the address list?
Ans: To add a new field follow these steps:
• Click on customize button, dialog box appears.
• Click on the add button.
• Type the field name in the Element Name box.
• Click on the Add button.
• Click on the OK button from Customize address list dialog box.

6. Give examples of databases in which the Data Source can be created.

Ans: Excel spreadsheet, MS Access, MySQL, Oracle can be used as the database to create the
data source.

7. What are labels? How can the Mail Merge feature help in printing labels for the letters?
Ans: Labels refer to address labels to be printed on envelops or top of the letters. After
printing your letters, you may wish to post them. For this, you need to either write the
addresses on the envelope or print the labels for individual address. This is a time-taking task.
The Mail Merge feature can help you in printing multiple address labels on a single sheet.