WSE 010

PROVINCIAL LOGO (V1.0)

SCHOOL SELF-EVALUATION

YEAR
PROVINCE
DISTRICT
SCHOOL
EMIS No.

NOTE:
1. School Self-Evaluation is undertaken in accordance with the national policy on Whole School
Evaluation (Government Gazette Vol. 433: No. 22512 of 26 July 2001, Pretoria).
2. Schools are required to undertake a realistic and evidence-based assessment of their school against
the criteria within the nine areas of evaluation.
3. After completion of the SSE, the school should use the data from this SSE activity to craft a School
Improvement Plan (SIP).
4. NOTE: This instrument functions in a macro-enabled computer. Always save this document as a Word
Macro-Enabled document.
 CONTENT
A. Introduction

B. The SSE Instrument

1. Basic Functionality
2. Quality of Teaching, Learning and Educator Development
3. Learner Achievement
4. Leadership, Management and Communication
5. Curriculum Provision and Resources
6. Governance and Relationships
7. School Safety, Security and Discipline
8. School Infrastructure
9. Parents and Community

C. SSE Dashboard

D. Main Findings
i.) Learner Performance
ii.) School Environment

E. Sign off

2
 A. INTRODUCTION

In the Whole School Evaluation (WSE) policy external evaluation is scheduled

periodically, primarily for the purpose of verification, while school self-evaluation and
related improvement planning should be undertaken annually by the school
community (SMT, teachers, SGB, Parents, learners). School Self-Evaluation (SSE) is
a powerful process; however, it needs to be supported by the right instruments and
processes.

Basic annual management processes such as Budgeting, Annual reporting and

School Improvement Planning are required to take place across all public schools in
the country in a way that contributes towards a functional school environment (Action
Plan: Towards Schooling 2030).

Every school is required to annually have a School Improvement Plan (SIP), detailing
what the key challenges of the school are and how they will be addressed.

Prior to developing a SIP, it is essential that school communities undertake SSE, in

accordance with the national policy on WSE (Government Gazette Vol. 433: No.
22512 of 26 July 2001, Pretoria). The SSE exercise will enable school communities to
undertake a realistic and honest assessment of their school against the criteria within
the nine areas of evaluation as set out in the WSE policy

Subsequent to the SSE process, the school community must then produce a SIP that
will address the identified challenges and improve the quality of basic education in the
school. The District Office has the responsibility to monitor and support the school in
implementing the SIP. Schools must report on the implementation of the SIP to the
District Office at the end of every term.

Key:
SCHOOL SELF-EVALUATION AND SCHOOL Outstanding (5) Well done, keep it
GREEN up!
IMPROVEMENT PLANNING STEPS: Good (4)
AMBER Acceptable (3) Minimum
1. Identify and establish a team/s that will drive and requirements are
lead the SSE and SIP process. met, however
2. The school community (SMT, teachers, SGB, there is still room
Parents, learners) undertakes SSE. for some
3. Analyse the SSE report and identify (prioritise) key improvement.
areas that require attention. RED Needs Requires
4. Identify how the key needs will be met (i.e. improvement immediate
actionable activities) and allocate a time frame to (2) remedial action.
each. Needs urgent
5. Develop a SIP at the end of the academic year. support (1)
6. Implement the SIP at the beginning of the
academic year.
7. Report on a quarterly basis progress on the
implementation of the SIP. Document Response
Guide.docx

3
 B. THE SCHOOL SELF-EVALUATION INSTRUMENT
1. BASIC FUNCTIONALITY (BF)
PURPOSE: To evaluate whether the school functions efficiently and effectively to realise its educational and social
goals.

1.1 RECORDS

VERIFICATION
DOCUMENT STATUS COMMENTS /REASONS (For officials use)
a) Class Attendance Records Choose an item. Choose an item.
b) Period Register Choose an item. Choose an item.
c) Late coming record Choose an item. Choose an item.
(learners)
d) Truancy Record (learners) Choose an item. Choose an item.
e) Educator Time Choose an item. Choose an item.
book/register
f) Educator leave records Choose an item. Choose an item.
g) Educator late coming & Choose an item. Choose an item.
early departure register
h) Post establishment Choose an item. Choose an item.
i) General School Policy Choose an item. Choose an item.
j) Year Plan Choose an item. Choose an item.
k) Admission Register Choose an item. Choose an item.

1.2 CORE INDICATORS

COMMENTS VERIFICATION (For

CRITERIA CORE INDICATORS RESPONSE
/REASONS officials use)
a) Learner i.) Percentage of learners Choose an item.
attendance that were absent during Choose an item.
the previous quarter.
b) Learner ii.) Percentage of learners Choose an item.
punctuality that were late for school Choose an item.
during previous quarter.
c) Educator iii.) Percentage of educators Choose an item.
attendance that were absent during Choose an item.
the previous quarter.
d) Educator iv.) Percentage of educators Choose an item.
punctuality & that do not spend a
early departure minimum of 7 hours at Choose an item.
school during the last 30
school days.
e) Educator leave v.) Number of educators Choose an item.
control Leave forms NOT
measures submitted for leave taken Choose an item.
during the previous
calendar month.
f) Timetable vi.) Regularity of educators in Choose an item.
observance class during a teaching Choose an item.
time.
4
g) Educator vii.) Number of vacancies that Choose an item.
vacancies have not been filled in Choose an item.
the past twelve months.
h) Class size viii.) Number of classes that do Choose an item.
not conform to 1:35 (high
Choose an item.
school) and 1: 40
(primary school).

BF: Count the respective cell colours from the above tables and insert below.
GREEN AMBER RED

1.3 STATE STRENGTHS and LIST AREAS IDENTIFIED FOR IMPROVEMENT

5
 2. QUALITY OF TEACHING, LEARNING & EDUCATOR DEVELOPMENT (QTL&ED)
PURPOSE: To evaluate the quality of teaching and learning and the extent to which the school provides and
promotes educator development.

2.1 RECORDS

DOCUMENT Status COMMENTS/REASONS VERIFICATION

(For officials use)
a) Curriculum Policy (CAPS) Choose an item. Choose an item.
b) National Policy Pertaining Choose an item. Choose an item.
to the Programme and
Promotion Requirements
c) Records of School Based Choose an item. Choose an item.
Support Team (SBST)
d) Subject Policies Choose an item. Choose an item.
e) Profile of each staff Choose an item. Choose an item.
member
f) IQMS Documentation Choose an item. Choose an item.
g) Record of Continuous Choose an item. Choose an item.
Professional Development
(CPTD) points of educators

2.2 CORE INDICATORS

PHASE

CRITERIA CORE INDICATORS RESPONSE COMMENTS/REASONS VERIFICATION (For

officials use)

i.) Subject FP Choose an item.

Choose an item.
relevant charts,
notices, posters IP Choose an item.
Choose an item.
a) Learning are displayed in
Space the classroom. SP Choose an item.
Choose an item.
FET Choose an item.
Choose an item.
ii.) Educators have FP Choose an item.
Choose an item.
ATPs for their
allocated IP Choose an item.
Choose an item.
subjects.
SP Choose an item.
Choose an item.
FET Choose an item.
Choose an item.
b) Educator
iii.) Educators have FP Choose an item.
planning & Choose an item.
Lesson Plans
preparation
for their IP Choose an item.
Choose an item.
allocated
subjects. SP Choose an item.
Choose an item.
FET Choose an item.
Choose an item.
FP Choose an item.
Choose an item.

6
 2.2 CORE INDICATORS

PHASE
CRITERIA CORE INDICATORS RESPONSE COMMENTS/REASONS VERIFICATION (For
officials use)

iv.) Educators have IP Choose an item.

Choose an item.
Assessment
Plans for their SP Choose an item.
Choose an item.
allocated
subjects. FET Choose an item.
Choose an item.
v.) Learners have FP Choose an item.
Choose an item.
classwork
books. IP Choose an item.
Choose an item.
SP Choose an item.
Choose an item.
FET Choose an item.
Choose an item.
vi.) Learner FP Choose an item.
Choose an item.
classwork
books indicate IP Choose an item.
that Choose an item.
c) Learners corrections are
being done. SP Choose an item.
written work Choose an item.
FET Choose an item.
Choose an item.
vii.) Educators FP Choose an item.
control/mark Choose an item.
the written
IP Choose an item.
work of Choose an item.
learners.
SP Choose an item.
Choose an item.

FET Choose an item.

Choose an item.

viii.)The quantity of FP Choose an item.

Choose an item.
work covered is
according to IP Choose an item.
CAPS. Choose an item.
d) Curriculum
coverage SP Choose an item.
Choose an item.
FET Choose an item.
Choose an item.
ix) Learne a) The school Choose an item. Choose an item.
rs with has a
barrier process to
s to identify
e) Barriers to learnin learners
learning g are with barriers
provid to learning.
ed b) The school Choose an item. Choose an item.
with has a

7
 2.2 CORE INDICATORS

PHASE
CRITERIA CORE INDICATORS RESPONSE COMMENTS/REASONS VERIFICATION (For
officials use)

focuss functional
ed SBST.
suppor c) Intervention Choose an item. Choose an item.
t. activities are
regularly
conducted
with
learners.
d) Learners Choose an item. Choose an item.
respond to
the
intervention
activities.
e) The school Choose an item. Choose an item.
uses
innovative
practices to
assist
learners
with barriers
to learning.
x) Educators FP Choose an item. Choose an item.
participate in
professional IP Choose an item. Choose an item.
development
activities. SP Choose an item. Choose an item.

f) Educator FET Choose an item. Choose an item.

Development
xi) List five internal/external 1. Choose an item.
professional 2.
development activities 3.
that educators
4.
participated in, during
the academic year. 5.

QTL & ED: Count the respective cell colours from the above tables and insert below.
GREEN AMBER RED

2.3 STATE STRENGTHS and LIST AREAS IDENTIFIED FOR IMPROVEMENT

8
 3. LEARNER ACHIEVEMENT (LA)
PURPOSE: To evaluate the level of achievement of learners academically as well as in extra- and co-curricular activities

3.1 RECORDS

VERIFICATION
DOCUMENT STATUS COMMENTS /REASONS
(For officials use)
a) Promotion Schedules Choose an item. Choose an item.
for the past 3 years
b) National Senior Choose an item. Choose an item.
Certificate (NSC)
records for past 3 years
c) School Assessment Choose an item. Choose an item.
Plan
d) Assessment Records Choose an item. Choose an item.
e) School Based Choose an item. Choose an item.
Assessment (SBA) Tasks
f) Record of extra- Choose an item. Choose an item.
curricular activities
g) Record of co-curricular Choose an item. Choose an item.
activities

3.2 LEARNER PERFORMANCE DATA: MID YEAR RESULTS

i. FOUNDATION PHASE (FP)

Percentage of learners that achieved 50% or
Grade

more (Levels 4-7)

Home Maths LO
Language
Choose Choose Choose
1
an item. an item. an item.
Choose Choose Choose
2
an item. an item. an item.
Choose Choose Choose
3
an item. an item. an item.

i. INTERMEDIATE PHASE (IP)

Percentage of learners that achieved 50% or more (Levels 4-7)

Home First Maths Natural Social LO
Grade

Language Additional Science & Sciences

Language Technology
Choose an Choose an Choose Choose an Choose Choose
4
item. item. an item. item. an item. an item.
Choose an Choose an Choose Choose an Choose Choose
5
item. item. an item. item. an item. an item.
Choose an Choose an Choose Choose an Choose Choose
6
item. item. an item. item. an item. an item.

9
 ii. SENIOR PHASE (SP)
Grade Percentage of learners that achieved 50% or more (Levels 4-7)
Home First Maths LO Natural Social Technology Economic &
Language Additional Sciences Sciences Management
Language Sciences
Choose an Choose an Choose an Choose an Choose an Choose an Choose an Choose an
7
item. item. item. item. item. item. item. item.
Choose an Choose an Choose an Choose an Choose an Choose an Choose an Choose an
8
item. item. item. item. item. item. item. item.
Choose an Choose an Choose an Choose an Choose an Choose an Choose an Choose an
9
item. item. item. item. item. item. item. item.

iii. FURTHER EDUCATION AND TRAINING PHASE (FET)

Percentage of learners that achieved 50% or more (Levels 4-7)
Grade

Home First Mathematics Life Indicate six other subjects with highest enrolment here
Language Additional Orientation
Language
Choose an Choose an Choose an Choose an Choose Choose Choose Choose Choose Choose
10 item. item. item. item. an item. an item. an item. an an item. an
item. item.
Choose an Choose an Choose an Choose an Choose Choose Choose Choose Choose Choose
11 item. item. item. item. an item. an item. an item. an an item. an
item. item.
Choose an Choose an Choose an Choose an Choose Choose Choose Choose Choose Choose
12 item. item. item. item. an item. an item. an item. an an item. an
item. item.

VI) NUMBER OF DAYS UTILISED TO UNDERTAKE MID-YEAR EXAMINATION

FP IP SP FET

3.2 CORE INDICATORS

VERIFICATION
PHASE

CRITERIA CORE INDICATORS RESPONSE COMMENTS /REASONS

(For officials use)

i.) Assessments FP Choose an item. Choose an item.

are moderated
by the School IP Choose an item. Choose an item.
Management
Team. SP Choose an item. Choose an item.

FET Choose an item. Choose an item.

a) Assessment
Processes ii.) Diagnostic FP Choose an item. Choose an item.
Analysis
conducted after IP Choose an item. Choose an item.
the mid-year
assessments. SP Choose an item. Choose an item.

FET Choose an item. Choose an item.

10
 3.2 CORE INDICATORS

VERIFICATION

PHASE
CRITERIA CORE INDICATORS RESPONSE COMMENTS /REASONS
(For officials use)

iii.) Remedial FP Choose an item. Choose an item.

activities
undertaken in IP Choose an item. Choose an item.
the required
subjects after SP Choose an item. Choose an item.
mid-year
diagnostic FET Choose an item.
Choose an item.
analysis.
iv.) Percentage of FP Choose an item.
Grade 3
learners
performing at Choose an item.
the required
literacy (HL)
Level (50%).
v.) Percentage of FP Choose an item.
Grade 3
learners
performing at Choose an item.
the required
Mathematics
Level (50%).
vi.) Percentage of IP Choose an item.
Grade 6
b) Learner learners
performanc performing at Choose an item.
e – GET in the required
the end of language (LOLT)
the year level (50%).
results for vii.) Percentage of IP Choose an item.
the Grade 6
previous learners
academic performing at Choose an item.
the required
year
Mathematics
level (50%).
viii.)Percentage of SP Choose an item.
Grade 9
learners
performing at Choose an item.
the required
language (LOLT)
level (50%).
ix.) Percentage of SP Choose an item.
Grade 9
learners
performing at Choose an item.
the required
Mathematics
level (50%).

11
 3.2 CORE INDICATORS

VERIFICATION

PHASE
CRITERIA CORE INDICATORS RESPONSE COMMENTS /REASONS
(For officials use)

x.) Overall FET Choose an item.

c) Learner percentage
performance Choose an item.
pass rate in the
– FET in the
NSC
end of the
examination.
year results
xi.) Percentage of FET Choose an item.
for the
Bachelor
previous
passes in the Choose an item.
academic
NSC
year
examination.
xii.) Learners read FP Satisfies minimum Choose an item.
fluently expectations - 70% or
according to more of learners
their grade
IP Choose an item. Choose an item.
level.
SP Choose an item. Choose an item.

d) Reading FET Choose an item. Choose an item.

abilities
xiii.)Learners FP Choose an item. Choose an item.
comprehend a
given text IP Choose an item. Choose an item.
according to
their grade SP Choose an item. Choose an item.
level.
FET Choose an item. Choose an item.
xiv.) Learners can do FP Choose an item. Choose an item.
mental
calculations. IP Choose an item. Choose an item.
xv.) Learners use FP Choose an item. Choose an item.
d) Mathematics electronic
skills devices to solve IP Choose an item. Choose an item.
mathematical
problems. SP Choose an item. Choose an item.
FET Choose an item. Choose an item.

xvi.) Learners FP Choose an item. Choose an item.

have basic
computer IP Choose an item. Choose an item.
e) Computer
skills skills. SP Choose an item. Choose an item.

FET Choose an item. Choose an item.

12
 3.2 CORE INDICATORS

VERIFICATION

PHASE
CRITERIA CORE INDICATORS RESPONSE COMMENTS /REASONS
(For officials use)

xvii.) Percentage Choose an item. Choose an item.

of Learners that
participate in
ALL
extra and co-
curricular
activities.
f) Extra & co- xviii.) List the 1. Choose an item.
curricular top five 2.
activities achievements
of the school in 3.
extra and co- ALL 4.
curricular 5.
activities during
the previous
academic year.

LA: Count the respective cell colours from the above tables and insert below.
GREEN AMBER RED

3.4 STATE STRENGTHS and LIST AREAS IDENTIFIED FOR IMPROVEMENT

13
 4. LEADERSHIP, MANAGEMENT & COMMUNICATION (LMC)
PURPOSE: To evaluate the effectiveness of the leadership and curriculum management in the school.

4.1 RECORDS

DOCUMENT STATUS COMMENTS /REASONS VERIFICATION

(For officials use)
a) Vision Statement Choose an item. Choose an item.
b) Mission Statement Choose an item. Choose an item.
c) Job Descriptions Choose an item. Choose an item.
d) Educator Duty Lists Choose an item. Choose an item.
e) Relief Time-table for Choose an item. Choose an item.
Educators
f) Minutes of School Choose an item. Choose an item.
Management Team
(SMT) meetings
g) Minutes of Staff Choose an item. Choose an item.
meetings
h) Minutes of Subject Choose an item. Choose an item.
meetings
i) SMT management Choose an item. Choose an item.
plan for observing
educators in
practice
j) SA-SAMS/IT Choose an item. Choose an item.
Administration
System

4.2 CORE INDICATORS

RESPONSE COMMENTS /REASONS VERIFICATION

PHASE

CRITERIA CORE INDICATORS (For officials use)

i.) The SMT FP Choose an item. Choose an item.

monitors lesson
planning of IP Choose an item. Choose an item.
educators.
SP Choose an item. Choose an item.
a) Curriculum FET Choose an item. Choose an item.
Management
ii.) The SMT FP Choose an item. Choose an item.
monitors
assessment IP Choose an item. Choose an item.
practices.
SP Choose an item. Choose an item.

14
 4.2 CORE INDICATORS

RESPONSE COMMENTS /REASONS VERIFICATION

PHASE
CRITERIA CORE INDICATORS (For officials use)

FET Choose an item. Choose an item.

iii.) The SMT FP Choose an item. Choose an item.

monitors
learner written IP Choose an item. Choose an item.
work.
SP Choose an item. Choose an item.
FET Choose an item. Choose an item.
iv.) The SMT FP Choose an item. Choose an item.
monitors
curriculum IP Choose an item. Choose an item.
coverage.
SP Choose an item. Choose an item.
FET Choose an item. Choose an item.
v.) The SMT FP Choose an item. Choose an item.
organises
professional IP Choose an item. Choose an item.
development
activities. SP Choose an item. Choose an item.

FET Choose an item. Choose an item.

vi.) The SMT FP Choose an item. Choose an item.

undertakes
Lesson IP Choose an item. Choose an item.
Observations.
SP Choose an item. Choose an item.

FET Choose an item. Choose an item.

vii.) Number of SMT Choose an item. Choose an item.
meetings held in the
previous quarter.
viii.) SMT minutes reflects Choose an item.
deliberations and
decisions on curriculum Choose an item.
matters and
b) Leadership interventions being
taken.
ix.) The School Choose an item.
Choose an item.
Improvement Plan
(SIP) is implemented.
x.) Activities in the year Choose an item. Choose an item.
plan are implemented.
xi.) SMT communicated Choose an item. Choose an item.
c) Communication with staff and learners

15
 4.2 CORE INDICATORS

RESPONSE COMMENTS /REASONS VERIFICATION

PHASE
CRITERIA CORE INDICATORS (For officials use)

during the previous

quarter.
xii.) List the topics of the 5 1. Choose an item.
most recent official 2.
correspondence to the
3.
District Office.
4.
5.

LMC: Count the respective cell colours from the above tables and insert below.
GREEN AMBER RED

4.3 STATE STRENGTHS and LIST AREAS IDENTIFIED FOR IMPROVEMENT

16
 5. CURRICULUM PROVISION & RESOURCES (CPR)
PURPOSE: To evaluate the implementation of the curriculum and enrichment programs offered at schools and to
what extent it enhances the aims and objectives of the education system.

5.1 RECORDS

DOCUMENTS/ RESOURCES STATUS COMMENTS /REASONS VERIFICATION

(For officials use)
a) School Time-table Choose an item. Choose an item.
b) LTSM Policy Choose an item. Choose an item.
c) LTSM inventory list Choose an item. Choose an item.
d) LTSM distribution record Choose an item. Choose an item.
e) Textbook retrieval record Choose an item. Choose an item.
f) Computers used by Choose an item. Choose an item.
learners
g) Reading books Choose an item. Choose an item.
h) Laboratory resources Choose an item. Choose an item.

5.2 CORE INDICATORS

PHASE

VERIFICATION
CRITERIA CORE INDICATORS RESPONSE COMMENTS /REASONS
(For officials use)

i.) The subjects FP Choose an item. Choose an item.

offered at the
school are in line IP Choose an item. Choose an item.
with CAPS
requirements. SP Choose an item. Choose an item.
a) Curriculum
and
Assessment FET Choose an item. Choose an item.
Policy
Statements ii.) The correct FP Choose an item. Choose an item.
(CAPS) contact time is
Compliance allocated per IP Choose an item. Choose an item.
phase.
SP Choose an item. Choose an item.

FET Choose an item. Choose an item.

iii.) There are FP Choose an item. Choose an item.

b) Learning appropriate
and textbooks that IP Choose an item. Choose an item.
Teaching are in line with
Support CAPS from the SP Choose an item. Choose an item.

17
 5.2 CORE INDICATORS

PHASE
VERIFICATION
CRITERIA CORE INDICATORS RESPONSE COMMENTS /REASONS
(For officials use)

Materials National FET Choose an item. Choose an item.

(LTSM) Catalogue.
iv.) Percentage of FP Choose an item. Choose an item.
textbooks
retrieved by the IP Choose an item. Choose an item.
school in the
previous SP Choose an item. Choose an item.
academic year.
FET Choose an Choose an item.
item.

v.) Learners are Choose an item.

supported in a Choose an
variety of extra- ALL item.
curricular
c) Extra & co- activities.
curricular vi.) Learners are Choose an item.
activities supported in a
Choose an
variety of co-
ALL item.
curricular
activities.

CPR: Count the respective cell colours from the above tables and insert below.
GREEN AMBER RED

5.3 STATE STRENGTHS and LIST AREAS IDENTIFIED FOR IMPROVEMENT

18
 6. GOVERNANCE & RELATIONSHIPS (GR)
PURPOSE: To evaluate the effectiveness of the governing body in fulfilling its roles and responsibilities with regard
to the establishment of a purposeful and disciplined school environment as well as management of resources.

6.1 RECORDS

DOCUMENT STATUS COMMENTS /REASONS VERIFICATION

(For officials use)
a) School Governing Body Choose an item. Choose an item.
(SGB) Constitution
b) Minutes and agenda of Choose an item. Choose an item.
SGB meetings
c) Minutes of Annual General Choose an item. Choose an item.
Meeting
d) School Development Plan Choose an item. Choose an item.
e) Human Resources – Choose an item. Choose an item.
shortlisting & interview
records
f) Procurement records Choose an item. Choose an item.
g) Stock register /inventory Choose an item. Choose an item.
list
h) Language Policy Choose an item. Choose an item.
i) Policy on religion Choose an item. Choose an item.

6.2 CORE INDICATORS

Provide reasons for your VERIFICATION

CRITERIA CORE INDICATORS RESPONSE
response (For officials use)
i.) The stakeholder Choose an item.
Choose an item.
composition of the SGB
is in line with legislation.
ii.) Number of formal SGB Choose an item.
meetings held in the Choose an item.
previous four quarters.
a) SGB
iii.) The members of the SGB Choose an item.
Functionality Choose an item.
have undergone
training.
iv.) Appropriate records of Choose an item.
meetings are Choose an item.
maintained by the SGB
and its committees.

19
 6.2 CORE INDICATORS

Provide reasons for your VERIFICATION

CRITERIA CORE INDICATORS RESPONSE
response (For officials use)
v.) Proper procedures for Choose an item.
collecting and receiving Choose an item.
money and banking are
implemented.
vi.) Proper practices for Choose an item. Choose an item.
payments are followed.
vii.) Petty Cash is managed Choose an item. Choose an item.
in a proper manner.
viii.) Proper processes Choose an item.
b) Financial
followed to approve the Choose an item.
Management
budget for the current
year.
ix.) The budget contains the Choose an item.
Choose an item.
appropriate income and
expenditure items.
x.) Audited Financial If yes, elaborate on the Choose an item.
Statements available for Choose an item. auditor’s opinion.
the previous financial
year.
xi.) Proper procurement Choose an item.
Choose an item.
procedures are
practiced.
d) Asset
xii.) Proper asset
Management
management Choose an item. Choose an item.
procedures are
practiced.
xiii.) The SGB ensures due Choose an item.
Choose an item.
process in interviewing
e) Human
and selection of staff.
Resource
xiv.) The SGB remunerates Choose an item.
Management Choose an item.
staff in compliance with
legislation.

GR: Count the respective cell colours from the above tables and insert below.
GREEN AMBER RED

6.3 STATE STRENGTHS and LIST AREAS IDENTIFIED FOR IMPROVEMENT

20
 7. SCHOOL SAFETY, SECURITY AND DISCIPLINE (SSSD)
PURPOSE: To evaluate the level at which the school provides for a healthy, safe and secure environment for
learners, staff, parents and others

7.1 RECORDS & EQUIPMENT

DOCUMENT STATUS COMMENTS /REASONS VERIFICATION

(For officials use)
a) Health, Safety and Security Choose an item.
Not available
Policy
b) Emergency and evacuation Available, but Choose an item.
procedures not in order
c) Visitors register Available, with Choose an item.
majority of the
aspects in order
d) Gate control register Available, with Choose an item.
all aspects in
order
e) Playground duty register Available, with Choose an item.
all aspects in
order
f) Early release register for Available, with Choose an item.
learners majority of the
aspects in order
g) Plans and records of Available, but Choose an item.
random searches not in order
h) Consent forms Available, with Choose an item.
majority of the
aspects in order
i) Vehicle licenses Available, but Choose an item.
not in order
j) Scholar Transport Records Available, with Choose an item.
all aspects in
order
k) Nutrition Records Available, with Choose an item.
all aspects in
order
l) Incident Register Available, with Choose an item.
all aspects in
order
m) Learner Code of Conduct Not available Choose an item.

Equipment Status COMMENTS /REASONS VERIFICATION

(For officials use)
a) Fire Fighting Equipment Not available Choose an item.
21
b) First Aid Kits Available, but not Choose an item.
in order
c) School Nutrition Available, and in Choose an item.
Equipment order
d) Safety and emergency Available, but not Choose an item.
signage in order

7.2 CORE INDICATORS

VERIFICATION
CRITERIA CORE INDICATORS RESPONSE COMMENTS /REASONS
(For officials use)
i) There is • Before No Choose an item.
supervision school
of learners. starts
• During Yes Choose an item.
non-
teaching
time
a) Learner
• During No Choose an item.
care &
breaks
support
• The period Yes Choose an item.
after
school
ii) The school has procedures to No If Yes, indicate details.
support learners in need.

iii) The nutrition a) The meals Choose an item.

programme is are provided
appropriately on time, on a
Yes
administered. daily basis
throughout
the year.
b) The menu Choose an item.
is in line with
the No
requirements
of the NSNP.
c) The meals Choose an item.
b) School are served in
Yes
Nutrition an orderly
manner.
d) The time Choose an item.
allocated for
the feeding is No
not
exceeded.
e) The Choose an item.
provisions
are Yes
appropriately
stored.
f) The food is Choose an item.
No
prepared in

22
 7.2 CORE INDICATORS

VERIFICATION
CRITERIA CORE INDICATORS RESPONSE COMMENTS /REASONS
(For officials use)
hygienic
conditions.
c) Emergency iv) The school conducts an Choose an item.
and emergency drill once per No
Evacuation quarter
d) School v) The school has procedures to Choose an item.
Yes
security control access to the school.
vi) The Code a) Code of Choose an item.
of Conduct for
Yes
Conduct learners is
regulating available.
learner b) The Code of Choose an item.
behaviour Conduct is
is relevant to the No
implemen context of the
ted. school.
c) Offences are Choose an item.
Yes
graded.
d) Procedures for Choose an item.
Grades 1-4
offences are Yes
explained in the
Code of Conduct.
e) A record of Choose an item.
offences
committed by No
learners is
available.
e) Learner f) The school has Choose an item.
discipline a Disciplinary Yes
Committee.
g) Written Choose an item.
warnings are Yes
issued.
h) Notice for Choose an item.
disciplinary
No
hearings are
issued.
i) The rights of the Choose an item.
learner are No
explained.
j) Support/ Choose an item.
Counselling
Yes
measures
available.
k) There is a Choose an item.
procedure for Yes
appeals.
l) Suspension of a Choose an item.
learner according No
to the procedures

23
 7.2 CORE INDICATORS

VERIFICATION
CRITERIA CORE INDICATORS RESPONSE COMMENTS /REASONS
(For officials use)
in SASA s9 (1,1A-
E).
vii) Number of serious misconduct Choose an item.
More than
incidents (4 & 5) recorded for
one
the previous quarter.
viii) List the five most serious 1. Choose an item.
misconduct incidences
2.
recorded in the previous
quarter. 3.
4.
5.

SSSD: Count the respective cell colours from the above tables and insert below.
GREEN AMBER RED

7.3 STATE STRENGTHS and LIST AREAS IDENTIFIED FOR IMPROVEMENT

8. SCHOOL INFRASTRUCTURE (SI)

PURPOSE: To evaluate to what extent the school has sufficient and appropriate infrastructure and how it is
maintained

8.1 RECORDS & FACILITIES

DOCUMENT STATUS COMMENTS (If any) VERIFICATION

(For officials use)
a) Maintenance Policy Choose an item. Choose an item.
b) National Education Choose an item. Choose an item.
Infrastructure
Management
System (NEIMS)
Report

EQUIPMENT/FACILITY STATUS COMMENTS (If any) VERIFICATION

(For officials use)
a) Furniture Choose an item. Choose an item.
b) Staffroom Choose an item. Choose an item.
c) Offices for SMT Choose an item. Choose an item.
d) Office for Choose an item. Choose an item.
Administration Clerk
e) Science laboratory Choose an item. Choose an item.
f) Library Choose an item. Choose an item.
g) Computer room Choose an item. Choose an item.

24
h) Accessibility to Choose an item. Choose an item.
people with physical
disabilities
i) Nutrition serving area Choose an item. Choose an item.
j) Sick bay Choose an item. Choose an item.
k) Sporting facilities Choose an item. Choose an item.

8.2 CORE INDICATORS

Provide reasons for your VERIFICATION

CRITERIA CORE INDICATORS RESPONSE
response (For officials use)
i.) The school has reliable Choose an Choose an item.
water supply. item.
ii.) The school has Choose an item.
Choose an
functional electrical
supply.
item.
a) Basic Services iii.) The ablution facilities Choose an item.
at the school are Choose an
appropriate, sufficient item.
and in working order.
b) Classrooms iv.) Classroom Choose an item.
accommodation is
sufficient and
Choose an
appropriately utilised.
item.

c) School terrain v.) The school has Choose an Choose an item.

appropriate grounds. item.
vi) The school Walls Choose an Choose an item.
implements item.
initiatives to Ceilings Choose an Choose an item.
protect and item.
maintain Doors Choose an Choose an item.
infrastructure. item.
Windows Choose an Choose an item.
item.
Floors Choose an Choose an item.
item.
d) Maintenance Toilets Choose an Choose an item.
item.
Taps Choose an Choose an item.
item.
Electrical Choose an Choose an item.
fittings item.
Roof Choose an Choose an item.
item.
Fence Choose an Choose an item.
item.
Gutters Choose an Choose an item.
item.
Walkways Choose an Choose an item.
item.

25
 8.2 CORE INDICATORS

Provide reasons for your VERIFICATION

CRITERIA CORE INDICATORS RESPONSE
response (For officials use)
Staircases Choose an Choose an item.
item.

SI: Count the respective cell colours from the above tables and insert below.
GREEN AMBER RED

8.3 STATE STRENGTHS and LIST AREAS IDENTIFIED FOR IMPROVEMENT

9. PARENTS AND COMMUNITY (PC)

PURPOSE: To evaluate the extent to which the school encourages parental and community involvement in the
education of the learners and how it makes use of their contributions to support learners’ progress

9.1 RECORDS

DOCUMENT STATUS COMMENTS (If any) VERIFICATION

(For officials use)
a) Notice, agenda and Choose an Choose an item.
minutes of parent item.
meetings
b) Attendance register of Choose an Choose an item.
parent meetings item.
c) Correspondence to Choose an Choose an item.
parents (Letters, diaries, item.
emails and SMS)
d) Minutes of Quality of Choose an Choose an item.
Teaching and Learning item.
Campaign (QLTC)
meetings
e) Parent Choose an Choose an item.
acknowledgement item.
of the academic work of
learners

26
 9.1 RECORDS

DOCUMENT STATUS COMMENTS (If any) VERIFICATION

(For officials use)
f) Newsletters Choose an Choose an item.
item.
g) Correspondence Choose an Choose an item.
pertaining to item.
partnerships with the
community
h) Acknowledgement of Choose an Choose an item.
progress reports of item.
learners

9.2 CORE INDICATORS

Details VERIFICATION
CRITERIA CORE INDICATORS RESPONSE
(For officials use)
i.) The school If YES provide a list, if NO Choose an item.
communicates indicate reasons
once a quarter Choose an •
with parents on item.
general school
matters.
ii.) The school engages If YES provide a list, if NO Choose an item.
a) Parental
with parents on indicate reasons
involvement Choose an
curriculum •
item.
matters.

iii.) Parents are If YES provide a list, if NO Choose an item.

involved in school Choose an indicate reasons
activities. item. •

iv.) The school uses If YES provide a list, if NO Choose an item.

b) Links with local services to Choose an indicate reasons
community benefit the school item. •
and learners.

PC: Count the respective cell colours from the above tables and insert below.
GREEN AMBER RED

8.3 STATE STRENGTHS and LIST AREAS IDENTIFIED FOR IMPROVEMENT

27
Double click in the table below to update.

28
 Click outside the border to when done.
RED AMBER GREEN
BF
QTL
LA
LMC
CPR
GR
SSSD
SI
PC

Dashboard
1.2

0.8

0.6

0.4

0.2

0
BF QTL LA LMC CPR GR SSSD SI

RED AMBER GREEN

29
 D. MAIN FINDINGS
i.) LEARNER PERFORMANCE Indicate
priorities
(BF; QTL&ED; LA; LMC & CPR) with (x)
The main STRENGTHS of our school are: The main AREAS FOR DEVELOPMENT of our here for
inclusion
school are: in SIP
☐

30
 ☐

ii.) THE SCHOOL ENVIRONMENT Indicate

priorities
(GR; SSSD; SI & PC) with (x)
The main STRENGTHS of our school are: The main AREAS FOR DEVELOPMENT of our here for
inclusion
school are: in SIP
☐

31
 ☐

E. SIGN OFF
Date SSE was finalised

Name of principal

Signature of principal

Name of Circuit Manager

Signature of Circuit Manager

School Stamp

END OF REPORT

32
 For officials use
VERIFICATION OF SSE - 1
1. Name of school
2. Date of verification visit
3. Name of official
4. Designation
5. Contact number
6. Email

7. FINDINGS

The verification of the SSE undertaken at the school focussed on xx areas of evaluation and scrutinised xx indicators. In
this regard, it was found that xx% of the school’s assessment on the selected indicators was supported.

8. RECOMMENDATIONS
The school should craft improvement strategies/actions on the following in the SIP for immediate implementation:
• Teacher punctuality controls
• Improvement in reading

33
9. Acknowledgement
Name of official
Signature of official School Stamp

Name of principal
Signature of principal

For officials use

VERIFICATION OF SSE - 2
1. Name of school
2. Date of verification visit
3. Name of official
4. Designation
5. Contact number
6. Email

7. FINDINGS

8. RECOMMENDATIONS

34
9. Acknowledgement
Name of official
Signature of official School Stamp

Name of principal
Signature of principal

For officials use

VERIFICATION OF SSE - 3
1. Name of school
2. Date of verification visit
3. Name of official
4. Designation
5. Contact number
6. Email

7. FINDINGS

8. RECOMMENDATIONS

9. Acknowledgement
Name of official

35
Signature of official

Name of principal School Stamp

Signature of principal

For officials use

VERIFICATION OF SSE - 4
1. Name of school
2. Date of verification visit
3. Name of official
4. Designation
5. Contact number
6. Email

7. FINDINGS

8. RECOMMENDATIONS

36
9. Acknowledgement
Name of official
Signature of official School Stamp

Name of principal
Signature of principal

37