Laptop Issue Form
Name of Employee: ________________________________________________________
Date of issuance: ________________________________________________________
Location: ________________________________________________________
I have received the following Laptop Computer:
Model No: ________________________________
Make: ________________________________
S.no.: ________________________________
Accessories: ________________________________
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EMPLOYEE UNDERTAKING
o I understand that I am being issued a laptop computer as a tool to facilitate my work.
o I understand that I am responsible for the laptop computer issued to me and that I
will care for the equipment in such a manner as to prevent loss or damage. I
further understand that:
o The laptop is a work tool and should be brought to work each day.
o The laptop should be transported in its case and stored carefully so it is not
susceptible to damage. I may not make any permanent personally identifying marks
on the laptop computer including adhesive labels/stickers.
o The laptop should never be left unattended after office hours, weekends, holidays,
etc.
o The laptop should not be left unattended in any public area.
o Acceptable storage of laptop during office hours includes locked desks, cabinets or
other secured spaces not visible when the laptop is not in the user’s possession.
o The laptop should not be left inside a vehicle where temperature extremes can
permanently damage the unit and/or its components or could be visible resulting in
theft.
o In the case of any damages or abuse of the laptop, or because of my failure to follow
company technology acceptable use policies, including this agreement, I understand
I will be held responsible for payment of repairs or replacement.
o The company reserves the right to withhold payment from my paycheck if I fail to
make appropriate payment.
o In the event of damage, loss or theft of the laptop, I am responsible to obtain an
incident specific police report immediately. In the event of damage, loss or theft of
the laptop, I will immediately notify my manager or his/her designated
representative for repair or replacement matters.
o The laptop computer and any other accessories/components will be returned to the
proper company authority immediately upon termination of my employment, or at
any other time as specifically directed by authority.
o Any data corruption or configuration errors caused by the installation of
unauthorized or illegal software may result in a loss of all data on the laptop and /or
system due to the need for a complete reload, thus no such data which is
pornographic or communal in nature may be stored on the laptop. Unauthorized or
illegal software may not be installed on the laptop. Failure to follow this may result
in penalty to employee and immediate seizure of laptop
o I am responsible for backing-up all data on the laptop. The company is not liable for
lost data.
o Use of this laptop is governed by the subject to the rules and conditions of RNQ
CONSTRUCTION AND ENGINEERING SERVICES Acceptable Use Policy, Legal laws of
the land and other applicable rules and guidelines of the Philippines.
o I agree to the above terms and conditions as such, agree to fully cooperate with
property loss reporting requirements and with property loss incident investigations.
My signature below indicates I have thoroughly read and understand the above
information.
Employee Signature: __________________________________
Date: ___________________________
Company Representative: ______________________________
Date: ___________________________
