Republic of the Philippines

Department of Education
REGION XII
SCHOOLS DIVISION OFFICE OF COTABATO

ACTIVITY DESIGN
I.PROJECT DETAILS

Project Title :Provincial Meet 2023

Project Cost : Php 1,917,777.00

Project Location :Provincial Sports Complex,

Capitol Compound, Amas, Kidapawan
City

Date Of Implementation :March 24-26,2023

Target Beneficiaries :Congressional Districts Athletes and

Officials Public and Private Schools

Project Leader :ISAGANI S. DELA CRUZ,CESO V

Schools Division Superintendent

II.RATIONALE
As mandated by the Philippine constitution Article II section 1.3, section 17,
Article Section 9, Republic Act 911, Republic Act 9064, and Executive Order No.
433 as bases in the conduct of school sports to enhance the knowledge, skills,
and values of learners. Sports as a component program of the Elementary and
Secondary Basic Curriculum is one of the contributory factors in shaping the
wholesome development of a child. This molds the physical, mental, and
behavioral disciplines of an individual. It also improves one’s social standard,
bringing the individual into clinging or a progressive and decent living.

Sports skills are showcased as manifestations of what they have learned from in
and outdoor instruction in the school through athletic competitions. One means
of building self-confidence in an athlete is by exposing him to various
competitions and tournaments, hence the skills he possessed would in some
ways be enhanced. It was a practice that the Provincial Meet will form part of the
Provincial Founding Anniversary of Cotabato Province, however, due to the
changes in the calendar of school activities, the schedule of which is set on the
month of December. This will be participated now by two (3) athletic delegations
per Congressional District plus one (1) delegation from Private schools which is
COPRISAA with a total of four (4) competing delegations. Selected best athletes
will represent Cotabato Province at the SRAA Meet.

Address: Capitol Compound Amas, Kidapawan City Website: sdocotabato.com Page 1 of 8

Mobile: Smart: 09616315330 FB Group: DepEd Cotabato Division (Official)
Globe: 09668270675 FB Page: DepEd Cotabato Division Page
Email: northcotabato@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION XII
SCHOOLS DIVISION OFFICE OF COTABATO

III. OBJECTIVES

This project aims to:

a) To select the best athletes that will represent Cotabato Province at SRAA
Meet,
b) To strengthen among athletes the spirit of sportsmanship, teamwork,
discipline, excellence, fair play, solidarity, and other values inherent in
sports.

IV. ACTIVITIES INVOLVED

1. Concentration Training
2. Evaluation and Screening of Athletes’ Documents
3. Pre-Conference and Solidarity Meetings of Athletic Officials and Coaches
4. Ground and Playing Venues Preparations
5. Meet Proper

IV. TARGET SPORTS

Archery Gymnastics (RG) Volleyball

Arnis MAG Wrestling
Athletics WAG Wushu
Badminton Football Paralympics
Baseball Futsal Dance Sports
Basketball Sepak Takraw Pencak Silat
Billiard Softball Aero Gymnastics
Boxing Swimming Taekwondo
Chess Table Tennis Tennis

V. TARGET PARTICIPANTS
615 Tournament Managers and Officiating Officials
13 Technical Officials
20 ICM/ Incident Command Managers
4 Delegation (3 Congressional District and 1 Private School)

Address: Capitol Compound Amas, Kidapawan City Website: sdocotabato.com Page 2 of 8

Mobile: Smart: 09616315330 FB Group: DepEd Cotabato Division (Official)
Globe: 09668270675 FB Page: DepEd Cotabato Division Page
Email: northcotabato@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION XII
SCHOOLS DIVISION OFFICE OF COTABATO

VI. CALENDAR OF ACTIVITIES

Activities Responsible Person Time Frame

Working Committee DSO, Different Committee February 17, 2023
Planning Conference Members
1ST ICM/ICS Coordinative DSO, ICS Members February 20, 2023
Conference (DepEd Technical
Officials, PNP, PCSU,
BFP, PDRRM, PGSO,
IPHO
2nd ICM/ICS Coordinative DSO, ICS Members March 6, 2023
Conference (DepEd Technical
Officials, PNP, PCSU,
BFP, PDRRM, PGSO,
IPHO
Online Pre-Provincial Meet Coaches, Zone Officials, March 9, 2023
Conference Technical Officials and
Division Officials
Playing Venue and Athletic Ground Prep Committee, March 22-23, 2023
Ground Preparation Technical Officials
Final Evaluation of Athlete Athletes, Coaches and March 1-3, 2023
and Coaches Documents DSAC Members
and Personal Interview of
Athletes
Virtual Solidarity Meeting Coaches, Zone Chairmen, March 16 and 24,
Zone Coordinators, DSAC 2023
Members, Technical
Officials, Technical
Management and Staff,
Division Officials
2023 Provincial Athletic Four (4) Athletic March 24-26 2023
Meet Delegations, Provincial
Meet Technical Officials,
Provincial Meet PLGU and
DepEd Management
2023 Provincial Athletic Technical Officials, March 26, 2023
Meet Post Evaluation Provincial Meet
Conference Management

Address: Capitol Compound Amas, Kidapawan City Website: sdocotabato.com Page 3 of 8

Mobile: Smart: 09616315330 FB Group: DepEd Cotabato Division (Official)
Globe: 09668270675 FB Page: DepEd Cotabato Division Page
Email: northcotabato@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION XII
SCHOOLS DIVISION OFFICE OF COTABATO

VII. BUDGETARY REQUIREMENTS

No. PARTICULAR Qty Unit Unit No. Total Cost

Cost of
Days
MEALS AND SNACKS
1. Working Committee 88 pax 220.00 1 19360
Planning Conference (1
meal & 2 Snacks)
2. 1ST ICM/ICS Coordinative 32 pax 220.00 1 7040
Conference (1 meal & 2
Snacks)
3. 2nd ICM/ICS Coordinative 32 pax 220.00 1 7040
Conference (1 meal & 2
Snacks)
4. Playing Venue and Athletic 115 pax 220.00 7 177100
Ground Preparation (1 meal
& 2 Snacks)
5. Final Evaluation of Athlete 44 pax 220.00 2 19360
and Coaches Documents
and Personal Interview of
Athletes
(1 meal & 2 Snacks)

6. 2023 Provincial Athletic 505 pax 220.00 3 427680

Meet
(1 meal & 2 Snacks)
7. 2023 Provincial Athletic 88 pax 220.00 1 19360
Meet Post Evaluation
Conference
(1 meal & 2 Snacks)
SUB-TOTAL 676,940.00

UNIFORM
8. Cap (color white with blue 650 piece 200 130,000.00
pinning)

9. T-Shirt (color blue with 650 piece 500 325,000.00

collar and provincial seal)

SUB-TOTAL 455,000.00
ATHLETIC EQUIPMENT
BASEBALL BALL Leather 16 piece 1,000.00 16,000.00
10. Official League Wilson

Address: Capitol Compound Amas, Kidapawan City Website: sdocotabato.com Page 4 of 8

Mobile: Smart: 09616315330 FB Group: DepEd Cotabato Division (Official)
Globe: 09668270675 FB Page: DepEd Cotabato Division Page
Email: northcotabato@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION XII
SCHOOLS DIVISION OFFICE OF COTABATO
Brand
11. SOFTBALL BALL Leather 16 piece 1,000.00 16,000.00
Official League Wilson
Brand
12. BADMINTON 16 piece 1,200.00 19,200.00
SHUTTLECOCK
Feather Tournament
AIFOIL/ Brand
13. TABLE TENNIS BALLS 3 80 piece 90.00 7,200.00
stars
40mm Orange ITTF
14. LAWN TENNIS BALLS 3 16 piece 740.00 11,840.00
pcs/can
Tournament Model WILSON
Brand
15. 122 cm Target Face 10 piece 300.00 3,000.00
(Archery)(TARP)
16. 80 cm Target Face (Archery) 10 piece 200.00 2,000.00
(TARP)
SUB-TOTAL 75,240.00
TRANSPORTATION FOR PARTICIPATING DELEGATIONS
17. Congressional District I 6 piece 6,500.00 3 117,000.00
(Van or Jeep Rental)
18. Congressional District 2 6 piece 5,500.00 3 99,000
(Van or Jeep Rental)
19. Congressional District 3 6 piece 6,500.00 3 117,000.00
(Van or Jeep Rental)
SUB-TOTAL 333,000.00
FACILITY RENTALS
20. Pool Rentals (entrance fee of 120 pax 100.00 4 48,000.00
the athletes and
Facilitators)
21. Billiards Rentals (payment 2 table 1,600.00 4 12,800.00
per hour)
22. Badminton Court Rentals 4 piece 1,600.00 4 25,600.00
SUB-TOTAL 86,400.00
ADVERTISEMENT AND TARPAULIN
23. Tarpaulin ( 20 x 15) 7 piece 2,000.00 14,000.00
SUB-TOTAL 14,000.00
GROUND IMPROVEMENTS
24. Latex Paint 20 gal 950.00 19,000.00
25. Slating Paint green 2 gal 1050.00 2,100.00
26. Thalo Red Tinting 8 pints 200.00 1,600.00
27. Thalo Blue 8 pints 200.00 1,600.00
28. Hanza Yellow 8 pints 200.00 1,600.00
29. Lamp Black 8 pints 200.00 1,600.00
30. Paint Brush #4 10 piece 200.00 2,000.00

Address: Capitol Compound Amas, Kidapawan City Website: sdocotabato.com Page 5 of 8

Mobile: Smart: 09616315330 FB Group: DepEd Cotabato Division (Official)
Globe: 09668270675 FB Page: DepEd Cotabato Division Page
Email: northcotabato@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION XII
SCHOOLS DIVISION OFFICE OF COTABATO
31. Paint Brush #2 6 piece 100.00 600.00
32. Roller Paint Brush 6 sets 600.00 3,600.00
33. Tie Box Black 15 roll tie 300.00 4,500.00
34. Stick Broom 10 piece 30.00 300.00
35. Sack 15 piece 30.00 450.00
SUB-TOTAL 40,550.00
OFFICE SUPPLIES
36. Computer Ink Epson L120 4 tbs 400.00 1,600.00
(Ass)
37. Pentel Pen 12 pcs 50.00 600.00
38. Pencil Mongol # 2 2 bxs 77.00 154.00
39. Ballpen Pilot Black 36 pcs 30.00 1,080.00
40. Sign Pen 5 pcs 80.00 400.00
41. Bond Paper Sub 20 long 2 rms 250.00 500.00
42. Bond Paper Sub 20 short 2 rms 200.00 400.00
43. Book Paper long 25 rms 190.00 4,750.00
44. Canon Paper long 1 box 1,000.00 1,000.00
45. Canon Paper short 1 box 950.00 950.00
46. Max 405 stapler 1 pcs 400.00 400.00
47. Staple Wire #35 2 box 70.00 140.00
48. Wipeout(Xuebat-xb-212) 10 pcs 80.00 800.00
49. High Lighter (Ass) 4 pcs 50.00 200.00
50. Manila Paper 50 pcs 5.00 250.00
51. Yellow Paper 2 pds 25.00 50.00
52. Fastener 1 bxs 62.00 62.00
53. Brown Folder long 50 pcs 5.00 250.00
54. Record Book 150pp 1 pcs 44.00 44.00
55. Packing Tape Brown 6 rls 60.00 360.00
56. Elmers Glue 13 2 bots 50.00 100.00
57. Masking Tape #2 15 pcs 60.00 900.00
58. Masking Tape # 1 10 pcs 50.00 500.00
SUB-TOTAL 15,490.00
TROPHIES AND MEDALS
59. Trophy 30” Champion 2 pcs 3,000.00 6,000.00
60. Trophy 26” 1ST Runner Up 2 pcs 2,800.00 5,600.00
61. Trophy 24” 2nd Runner Up 2 pcs 2,600.00 5,200.00
62. 2 Trophy 22” 3RD Runner 2 pcs 2,400.00 4,800.00
Up
63. Trophy 16” Most Discipline 2 pcs 1,700.00 3,400.00
Delegation
64. Trophy 16” Best in Saludo 2 pcs 1,700.00 3,400.00
65. Trophy 16” The Best Host 2 pcs 1,700.00 3,400.00
Schoo
66. Trophy 16” Most Organized 2 pcs 1,700.00 3,400.00
Documents
67. Trophy 16” Most Eco- 2 pcs 1,700.00 3,400.00
Friendly Delegation
Address: Capitol Compound Amas, Kidapawan City Website: sdocotabato.com Page 6 of 8
Mobile: Smart: 09616315330 FB Group: DepEd Cotabato Division (Official)
Globe: 09668270675 FB Page: DepEd Cotabato Division Page
Email: northcotabato@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION XII
SCHOOLS DIVISION OFFICE OF COTABATO
68. Gold Sports Medal 950 pcs 50.00 47,500.00
69. Bronze Sports Medal 950 pcs 50.00 47,500.00
70. Silver Sports Medal 950 pcs 50.00 47,500.00
SUB-TOTAL 181,100.00
MEDICINE/S
71. amlodipine 10mg 200 tabs 7.40 1,480.00
72. Paracetamol 500mg 50 boxes 150.00 7,500.00
73. efficascent oil(methyl 74 Bots 95.00 7,030.00
salicylate Camphor methol)
regular 100ml bot
74. voltaren emulgel 1% 5 Tubes 782.00 3,910.00
75. dicycloverine 10mg 5 boxes 150.00 750.00
76. symdex 25mg/2mg/325mg 5 boxes 450.00 2,250.00
tablet 100s
77. sodium ascorbate fortified 11 Boxes 250.00 1,075.00
with zinc superCee plus
vit/min 500mg
78. loperamide HCL(motirex) 5 Boxes 215.00 1,075.00
2mg/cap
79. loratadine 10mg 150 tablets 6.054 908.10
80. 15 rolls elastic 15 rolls 40.82 612.30
bandage 2inx 5 yards
81. 15 rolls elastic 18 Rolls 59.80 897.00
bandage 3 x 5 yards
82. triderm(betamethasone 2 Tubes 575.00 1,150.00
clotrimazole Gentamicin
500mg/10mg/1mg/g
Ointment
83. metoclopramide HCL 10mg 30 tablets 20.00 600.00
Tablet (plasil)
84. salonpas medicated patch 10 packs 95.00 950.00
10s
85. bactidol liquid oral 5 bottles 230.00 1,150.00
antiseptic 120ml
86. 5lagundi leaf 600mg/tablet 5 boxes 549.00 2,745.00
87. co-amoxiclav 50 tablets 55.00 2,750.00
500mg/125/mg
88. warm/hot water bags 5 pcs 120.00 600.00
500ml
89. icebags 6 inches 10 95.00 pcs 950.00
SUMMARY OF EXPENSES SUB-TOTAL 40,057.00
Meals and Snacks 676,940.00
Uniform 455,000.00
Athletic Equipment 75,240.00
Transportation for Participating Delegations 333,000.00
Facility Rental 86,400.00
Advertisement and Tarpaulin 14,000.00
Ground Improvement
Address: Capitol Compound Amas, Kidapawan City Website: sdocotabato.com 40,550.00
Page 7 of 8
Mobile: Smart: 09616315330 FB Group: DepEd Cotabato Division (Official)
Office Supply Globe: 09668270675 FB Page: DepEd Cotabato Division Page 15,490.00
Email: northcotabato@deped.gov.ph
Trophies and Medals 181,100.00
Medicines 40,057.00
TOTAL 1,917,777.00
 Republic of the Philippines
Department of Education
REGION XII
SCHOOLS DIVISION OFFICE OF COTABATO
VIII. RECOMMENDATION

The Provincial Government of Cotabato shall allocate funds amounting to (Php.

1,917,777.00) One Million Nine Hundred Seventeen Thousand Seven Hundred Seventy-
Seven pesos for the upcoming 2023 Provincial Meet on March 24-26, 2023.

For your consideration and approval madam.

Prepared by:

LITO S. FERNANDEZ RUSSEL H. VILLORENTE

SDO-Cotabato/Division Sports Officer Sports Development Officer III

Recommending Approval:

ISAGANI S. DELA CRUZ, CESO V

Schools Division Superintendent

Approved:

EMMYLOU ‘LALA’ TALIÑO-MENDOZA. MNSA

Governor

Address: Capitol Compound Amas, Kidapawan City Website: sdocotabato.com Page 8 of 8

Mobile: Smart: 09616315330 FB Group: DepEd Cotabato Division (Official)
Globe: 09668270675 FB Page: DepEd Cotabato Division Page
Email: northcotabato@deped.gov.ph