LESSON 1 -Getting Started with PowerPoint

Introduction

PowerPoint 2010 is a presentation software that allows you to create dynamic slide
presentations that can include animation, narration, images, and videos. In this lesson, you will
learn your way around the PowerPoint 2010 environment, including getting to know the new
Backstage view.

We will also show you how to use and modify the Ribbon and the Quick Access toolbar, in
addition to learning how to create new presentations and open existing files.

Getting to know PowerPoint 2010

If you are familiar with PowerPoint 2007, you'll notice that there aren't too many changes to the
2010 interface other than Backstage view, which we'll cover later in this lesson.

However, if you are new to PowerPoint, you will first need to take some time to learn about
slides and how to navigate PowerPoint.

Navigating PowerPoint to create a slide presentation

PowerPoint uses slides to build a presentation. To create an engaging presentation,

PowerPoint allows you to add text, bulleted lists, images, charts, and video to your slides. You
can add as many slides as you want to a presentation, and at any time you can view or play
back your presentation by selecting one of the slide show play options.

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Working with your PowerPoint environment
The Ribbon and Quick Access toolbar are where you will find the commands you need to
perform common tasks in PowerPoint. If you are familiar with PowerPoint 2007, you will find that
the main difference in the PowerPoint 2010 Ribbon is that commands such as Open and Print
are now housed in Backstage view.

The Ribbon

The Ribbon contains multiple tabs, each with several groups of commands. Some tabs, like
Drawing Tools or Table Tools, may appear only when you are working with certain items like
images or tables. In addition, you can add your own customized tabs that contain your favorite
commands.

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To customize the Ribbon:

You can customize the Ribbon by creating your own tabs that house your desired commands.
Commands are always housed within a group, and you can create as many groups as you need
to keep your tabs organized. You can even add commands to any of the default tabs, as long as
you create a custom group within the tab.

1. Right-click the Ribbon, and select

Customize the Ribbon. A dialog box
will appear.
2. Click New Tab. A new tab will be created
with a new group inside it.
3. Make sure the new group is selected.
4. Select a command from the list on the
left, then click Add. You can also drag commands directly into a group.
5. When you are done adding commands, click OK.

If you do not see the command you want, click on the Choose commands drop-down box
and select All Commands.

To minimize and maximize the Ribbon:

The Ribbon is designed to be easy to use and responsive to your current task; however, if you
find it is taking up too much of your screen space, you can minimize it.
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 1. Click the arrow in the
upper-right corner of
the Ribbon to minimize
it.
2. To maximize the
Ribbon, click the arrow
again.

When the Ribbon is

minimized, you can make it reappear by clicking a tab. However, the Ribbon will disappear
again when you are not using it.

The Quick Access toolbar

The Quick Access toolbar, located above the Ribbon, lets you access common commands no
matter which tab you are on. By default, it shows the Save, Undo, and Repeat commands. You
can add other commands to make it more convenient.

To add commands to the Quick Access toolbar:

1. Click the drop-down arrow to the right of the Quick

Access toolbar.
2. Select the command you want to add from the
drop-down menu. To choose from more commands,
select More Commands.

Backstage view

Backstage view gives you various

options for saving, opening, printing,
and sharing your presentation. It is
similar to the Microsoft Office
button menu from PowerPoint 2007
and the File Menu from earlier
versions of PowerPoint. However,
instead of just a menu it's a full-page
view, which makes it easier to work
with.

To get to Backstage view:

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1. Click the File tab.
2. You can choose an option on the left side of the page.
3. To get back to your document, click any tab on the Ribbon.

Click the buttons in the interactive below to learn about the different things you can do in
Backstage view.

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 Creating and opening
presentations
PowerPoint files are called presentations. When you start a new project in PowerPoint, you'll
need to create a new presentation. You'll also need to know how to open an existing
presentation.

To create a new blank presentation:

1. Click the File tab. This takes

you to Backstage view.
2. Select New.

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 3. Select Blank presentation under Available Templates and Themes. It will be
highlighted by default.
4. Click Create. A new blank presentation appears in the PowerPoint window.

To save time, you can create your presentation from an Office.com template, which you
can also select under Available Templates and Themes.

To open an existing presentation:

1. Click the File tab. This

takes you to Backstage
view.
2. Select Open. The Open
dialog box appears.

3. Select your desired

presentation, then click Open.

If you have opened the existing presentation recently, it may be easier to choose Recent
from the File tab instead of Open to search for your presentation.

Compatibility mode

Sometimes you may need to work with presentations that were created in earlier versions of
PowerPoint, such as PowerPoint 2003 or PowerPoint 2000. When you open these types of
presentations, they will appear in Compatibility mode.

Compatibility mode disables certain features, so you'll only be able to access commands found
in the program that was used to create the presentation. For example, if you open a presentation
created in PowerPoint 2003, you can only use tabs and commands found in PowerPoint 2003.

In the image below, the workbook has opened in Compatibility mode. Many of the newer slide
transitions have been disabled, and only the 2003 transitions are available.

To exit Compatibility mode, you'll need to convert the presentation to the current version type.
However, if you're collaborating with others who only have access to an earlier version of
PowerPoint, it's best to leave the presentation in Compatibility mode so the format will not
change.

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To convert a presentation:

If you want access to all PowerPoint 2010 features, you can convert the presentation to the
2010 file format.

Note that converting a file may cause some changes to the original layout of the
presentation.

1. Click the File tab to

access Backstage view.
2. Locate and select the
Convert command.
3. The Save As dialog box
will appear. Select the
location where you want
to save the workbook,
enter a file name for the
presentation, and click
Save.
4. The presentation will be
converted to the newest
file type.

Challenge!

1. Open PowerPoint 2010 on your computer. A new blank presentation will appear on the
screen.
2. Try minimizing and maximizing the Ribbon.
3. Click through all of the tabs, and notice how the Ribbon options change.
4. Try switching page views.
5. Add any commands you want to the Quick Access toolbar.
6. Close PowerPoint without saving the presentation.