Need Consideration

MONITORING REPORT ON THE PROJECT OF

SEWERAGE SCHEME CHISHTIAN (CITY UPLIFT
PACKAGE CHISHTIAN)

Directorate General Monitoring & Evaluation

Planning and Development Board
Government of the Punjab
Written By
Muhammad Usman,
Research Analyst
[February, 2021]

4th Floor, 65- Trade Centre Block, Ayub Chowk, Johar Town, Lahore
042-99233177-91, info@dgmepunjab.gov.pk
 M&E RATING INDEX
Sr.
Phase Criteria Maximum Point Points Obtained
No

Feasibility Study (with respect to threshold of cost of Project)

P1.1 i Yes 5 5
ii No 0

Stakeholders Involvement in preparation of PC-I

P1.2 i Yes 5 5
ii No 0

Baseline Data in PC-I

P1.3 i Yes 5 5
ii No 0
Planning Scope Commensurate with Objectives
i Completely matched 5 5
P1.4
ii Partially matched 3
iii Do not Match 0

Result Based Monitoring Framework

P1.5 i Yes 5
ii No 0 0

Project Justification/ Need's Assessment

P1.6 i Provided 5 5
ii Not Provided 0
Points Obtained of Planning = 25

Weightage of
A ((Points Obtained of Planning/30) x 100)*0.2= 16.66
P1 Indicators

Formulation of Project Team and Organization (PMU, PIU, PSU etc.)

P2.1 i Formulated 5 5
ii Not Formulated 0

Revisions of PC-I
i No Revision 10
P2.2 ii One Revision 7 5

Execution iii Two Revision 5

iv Three or more Revision 2

Availability of Documents w.r.t (Hiring, Procurement, Trainings, Tenders & Bidding etc.)
P2.3 i Provided 10
ii Partially Provide 5 5
iii Not Provided 0
Internal Monitoring conducted by Department
P2.4 i Yes 5 5
ii No 0
Points Obtained of Execution= 20
Weightage of
B ((Points Obtained of Execution/30) x 100)*0.3= 20
P2 Indicators
P3.1 Performance % Difference of Planned & Physical Progress
 i lesser than 10% 10 10
ii in between 10% to 20% 5
iii Greater than 20% 2

Data Availability & Response of Project Authorities

i Provided 10
P3.2
ii Partially Provide 5 5
iii Not Provided 0

Availability of Quality Control Data

i Provided 10
P3.3
ii Partially Provide 5
iii Not Provided 0 0
Points Obtained of Performance= 15

Weightage of
C ((Points Obtained of Performance/ 30) x 100)*0.5= 25
P3 Indicators

Planning 20%, Execution 30%, Performance 50%

Total (A+B+C) 61.66

Above 70 Within Defined Limits

Overall Project Grading 35-70 Need Consideration

Below 35 Critical
 1. Project Profile
Table 1 Project Summary

Project Title Sewerage Scheme Chishtian (City Uplift Package Chishtian)

1497
GS NO.
Year 2021-22

Location Chishtian District Bahawalnagar

Sector HUD&PHED

Sub-Sector Water Supply & Sanitation

Sponsoring Ministry/ Government of the Punjab

Agency
Execution Agency Public Health Engineering Department

Operation & Municipal Committee Chiishtian and Tehsil Council Chishtian

Maintenance
916.11 Million (Original)
PC-I Cost
988.026 Million (Revised)
Original 25.05.2014
Administrative
Approval Revised 28.06.2016

Actual Cost /
876.735
Expenditure

Planned Start Date 16-09-2014

Planned End Date 30-06-2022

Actual Start Date 16-09-2014

Gestation Period 7 Years 9 Months

Beneficiaries Residents of City Chishtian District Bahawalnagar

% Financial Utilization 88.73%

PSDP No

Visit Date 18-2-2022

Focal Person XEN PHE Division Bahawalnagar

2. Project Objectives
The following were the major objectives of the project (derived from PC-I document):
Table 2 Project Objectives

No. Project Objectives

01. Prevent the spread of diseases, including the limitation of the mosquito population·

02 Prevent the prevalence of conditions offensive to sight and smell

03 Control the contamination of water resources·

04 Prevent and control soil and groundwater pollution

05 Manage the pathogenic risk inherent in wastewater to meet the effluent discharge
standards
06 Manage the safe disposal of sludge

3. Major Deliverables & Procurement of Equipment/Items

Table below presents the results of physical verification of the equipment purchased as
part of the project.
Table 3 Verification of Major Deliverables
PC-1 Actual
Amount Physical
Sr No Description Unit Scope Financial
(Million) Progress(%)
Quantity Progress
1 RCC SEWER (ZONE-A)
09" i/d R.C.C Pipe Rft 36500
12" i/d R.C.C Pipe Rft 124559
15" i/d R.C.C Pipe Rft 11922
18" i/d R.C.C Pipe Rft 11629
21" i/d R.C.C Pipe Rft 8250
24" i/d R.C.C Pipe Rft 2360
27" i/d R.C.C Pipe Rft 2767 598.390 100% 598.390
30" i/d R.C.C Pipe Rft 2876
33" i/d R.C.C Pipe Rft 3562
36" i/d R.C.C Pipe Rft 5319
42" i/d R.C.C Pipe Rft 2909
48" i/d R.C.C Pipe Rft 4734
66" i/d R.C.C Pipe Rft 2944
2 DISPOSAL WORKS
(I) SCREENING
CHAMBER (39.67' X No 1 6.846 6.846
17.125')
(II) COLLECTING TANK No 2 12.393 12.393
(30' i/d) 100%
(III) PUMPING CHAMBER No 1 6.081 6.081
(30' i/d)
(IV) PUMPING Set 3 13.765 13.765
MACHINERY (10 Cusec)
 discharge against 60' head of
100 BHP, 960 RPM
(IV)PUMPING
MACHINERY (5 Set 2
Cusec)discharge against 60'
head of 60 BHP, 960 RPM
(V) O.H.T LINE Job 1 2.399 2.399
(VI) BOUNDARY WALL Rft 800 1.755 1.755
(VII) STAFF QUARTER No 4 9.366 9.366
(VIII) FORCE MAIN (36'' Rft 600
i/d GRP) 24.491 24.491
(IX) SULLAGE CARRIER Rft 4000
(3.75'X5.5')
(X) DIESEL GENERATOR No 1 5.721 5.721
200 KVA
(XI) GENERATOR &
CONTROL ROOM No 1 0.484 0.484
(16'X14')
3 RCC SEWER (ZONE-B)
09" i/d R.C.C Pipe Rft
13000
12" i/d R.C.C Pipe Rft 49929
15" i/d R.C.C Pipe Rft 14991
21" i/d R.C.C Pipe Rft 6685
Rft 1206 177.803 100% 177.803
24" i/d R.C.C Pipe
27" i/d R.C.C Pipe Rft 185
33" i/d R.C.C Pipe Rft 665
36" i/d R.C.C Pipe Rft 3488
42" i/d R.C.C Pipe Rft 182
4 DISPOSAL WORKS
(I) SCREENING
CHAMBER No 1 2.755 2.755
(23' X 10.125')
(II) COLLECTING TANK No 2 7.527 7.527
(30' i/d)
(III) PUMPING CHAMBER No 1 3.067 3.067
(24' i/d)
(IV) PUMPING Set 4 7.940 7.940
MACHINERY (4 Cusec)
(V) O.H.T LINE Job 1 2.274 2.274
(VI) BOUNDARY WALL Rft 900 2.021 95% 2.021
(VII) STAFF QUARTER No 4 1.535 1.535
(VIII) FORCE MAIN (28'' Rft 600
i/d GRP) 17.333 17.333
(IX) SULLAGE CARRIER RFt 6100
(2.50'X4')
(X) DIESEL GENERATOR No 1 5.721 5.721
200 KVA
(XI) GENERATOR &
CONTROL ROOM No 1 0.484 0.484
(16'X14')
Total Project Cost=988.026 Million Overall Physical Progress = 90%
4. Project Major Stakeholders
Following are the Major Stakeholders of the Project:
Table 4 List of Major Stakeholders
Sr.
Name Designation Department Contact Nos.
No.
01 Mr.Javed Shakeel XEN PHED 0333-6870930
02 Mr.Ihsan Sub Engineer PHED 0300-7548272
03 Mr.Nadeem Iqbal Sub Engineer PHED 0300-9883623
04 Mr.Ghulam Hussain Site Incharge M/S Sajjad 0301-7022275

5. Analysis of Project Expenditures

Detail of year wise releases and expenditures of funds is given in Table below;
Table 5 Year wise Financial Details
Year Wise Allocatio Utilizati Financial Efficiency
Releases
Phasing n on
(Millions Allocation Vs Releases
(Millions (Millions
) Releases Vs Utilization
) )
2014-15 172.859 172.859 172.604 100 % 100%

2015-16 95.119 95.119 95.117 100% 100%

2016-17 218.918 160.468 160.468 100%

73.30%
2017-18 203.720 203.720 203.576 100%
100%
2018-19 66.000 25.000 24.991 37.87% 100%

2019-20 20.000 75.047 74.979 100%

375.23%
2020-21 3.000 121.500 121.500 100%
607.5%
2021-22 63.537 63.537 23.500 100% 36.98

843.116 917.250 876.735 108.79% 95.58%

 Year Wise Financial Details
1400 1215 876.735
1200 172 160 100% 36.98 917.25
203
1000 172 100% 160 100% 121
37.87% 100% 843.116
800 100% 74 100%
203
100% 100% 75 375.23% 607.50%
600 95 95.58%
100% 100% 24 23
400 95 63.537
172 218 203 25
200 95 66 63
100% 73.30% 20 3 108.79%
0
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22

Allocation (Millions) Releases (Millions)

Utilization (Millions) Utilization Allocation Vs Releases
Utilization Releases Vs Utilization

Figure 1 Year Wise Financial Details

[Optional-Earned Value Analysis]

6. Project Progress Analysis

The progress of the project with respect to its plan is given below.
 Planned Physical Progress: 95.69 %
 Actual Physical Progress: 90 %
 Actual Financial Progress: 85%

Table 6 Project Progress Analysis

% Difference in Progress
% Planned % Physical % Financial Planned Physical
Progress Progress Progress Vs Vs
Physical Financial
95.69% 90% 88.73% -5.69% 1.27%

Project Progress Analysis

1.27%

Physical Vs Financial
-5.69%
Planned Vs Actual

Financial Progress 88.73%

Actual Physical Progress 90%

Planned Progress 95.69%

-20.00% 0.00% 20.00% 40.00% 60.00% 80.00% 100.00% 120.00%

Figure 2 Project Progress Analysis

7. Observations:
Monitoring of the project had revealed some facts and figures about the project as per
physical inspection and analysis shown in the. The observations regarding overall
project activities are given in ensuing paragraphs: -
1. The Scheme was need consideration. As per scale, above 70 marks required for within
defined limits of project in planning, execution and performance phases and said project
got 61.66 marks, due to which said project need consideration.
 The physical progress 95.69 % for 2022 as originally planned
 Actual Physical Progress was remained 90 % at the time of visit. Actual physical
progress was remained 5.69% less than planned physical progress.
 Actual Financial Progress: 88.73%.
2. According to PC-I, project gestation period was June 2017 and according to project
official extension in gestation applied till June 2022. Extension documents not provided
by Department.
3. No proper disposal of water in Zone-B and water disposed in canal and it has
environmental impact on the people of area (Figure-3).
4. No proper cleanliness of generator in Zone-A and Generator found full of dust and web
(Figure-4).
5. One room of staff quarter of Zone-A is filled with animal’s silage (Figure-5).
6. Handing and taking over process is very slow and staff quarter of Zone-A completed
three years ago but not handing over to Local Government Department.
7. Cracks were observed in the floor of staff quarter and doors of staff quarter also damaged
and no proper finishing was done (Figure-6-7).
8. No mechanism of cleanliness of screening chambers and screening chambers found full
of polythene bags. (Figure-8).
9. The covering bars of the chamber and doors were not painted till the time of the visit
due to that the rust attack was observed at some section as shown in the (Figure 9).
10. External area of disposal of Zone-B was not developed (Figure 10).
11. Quality report/ Test results (Compaction Test for Soil, Compressive Strength Test for
Concrete, Compressive Strength Test for Brick, and any other related test,) was not
available. The documents related to quality control testing was not provided.
 8. Recommendations
To optimally realize the project benefits, following actions / recommendations on the part
of sponsoring and executing agencies should be given due consideration. The rationale for
the recommendations has been clearly explained and linked with the information collected
in the Monitoring process. Recommendations about the project are given in ensuring
paragraphs:
i. Reference to the Observations No. 2, extension letter of gestation period may be
provided.
ii. Reference to the Observations No. 3, treatment plant may be fix for the disposal of Zone-
B.
iii. Reference to the Observations No. 4, mechanism for cleanliness of generator and other
machinery may be develop for the safety purpose.
iv. Reference to the Observations No. 5, staff quarter of Zone-A may be handing over to
Local Government Department.
v. Reference to the Observations No. 6, handing and taking over process may be completed
as soon as possible.
vi. Reference to the Observations No. 7, construction faults in staff quarter may be repaired
and doors of staff quarter may be changed and finishing work may be completed.
vii. Reference to the Observations No. 8, proper mechanism of cleanliness of screening
chamber may be develop.
viii. Reference to the Observations No. 9, external area of Zone-B may be developing.
ix. Reference to the Observations No. 10, quality control reports may be provided to
monitoring team.
9. Photo Gallery

Figure 3 [Disposed water in canal]

Figure 4 [Condition of Generator]

Figure 5 [Room full of silage]

Figure 6 [Condition of Doors]

 Figure 7 [Condition of Room]

Figure 8 [Screening chamber full of Bags]

 Figure 9 [Chamber Bars full of rust]

Figure 10 [External area of Zone-B]

 Annex-A: Monitoring Tools

Project Name:……………………………………………………….Date:…………………….

LIST OF COPIES OF REQUIRED DOCUMENTS

Sr. No Document Remarks

1 Project Brief & Spec./Original & Final Revised PC-I

2 Administrative Approval

3 Approved TS Estimate

4 Tendering Documents & Advertisements

5 Comparative Statement (Name of Bidders Reason of

Rejection)/Letter of Award/ Commencement
6 Monthly Progress Report

Material Testing Reports (Steel, Cylinders, Sand, Any other

7 material), Inspection & Testing Plans(ITPs), Quality control
Check Lists(CLs)
8 Man power details of Employer, Consultant, Client.

9 Approved Base Line Schedule as Per Contract Clause

10 Risk Mitigation Plan/ Strategy

11 Progress Summary of Project for previous months

Financial Progress Summary (Last IPC & Bill Paid of

12
Contractor/Consultant, Payment Released, Mob. Advance Status)
13 Safety Plan

14 Progress Charts (If any)

15 Soft Copy (CAD) of Layout Drawings

16 BOQ (Soft Copy Preferably)

17 Record of Correspondence (Letters by Client or Consultant)

18 Method Statements if any Available by contractor

19 Feasibility Report

20 Any variations, Extension of Time, Financial Claims.

21 Catch-up plans (If applicable)

22 Any other documents

Project Name:……………………………………………………….Date:…………………….

HEALTH & SAFETY CHECK LIST

No Remarks
Sr. No Description Yes

Do workers have a safe route to their

1
place of Work?
Is the site fenced and secure so that the
2
public cannot gain access?
Area members of the public, such as
people passing by the site, protected
3
e.g. from falling materials, moving
machines?
Area traffic rules routes kept clear and
4
are they well lit?
5 Is the site tidy and well laid out?
Are appropriate safety signs in place
6 eg. Traffic routes, Deep excavations,
PPE?
Are welfare facilities e.g. toilets and
7 canteen, adequate and are they kept
clean?
8 Are First-Aid facilities in place and do
workers know where they are?
Is appropriate lifting equipment
Available for handling heavy loads, is
9
it stable for the job, certified and
inspected regularly?
Are electrical systems and equipment
10 maintained and frequently inspected by
a competent person?
Are workers Available with full body
harness and fallen protective measures
11
are there like netting, scaffolding
platforms?
Are excavation slopes properly
12
maintained?
Is there any induction plan and are the
13
workers being inducted?
I there any monsoon mitigation
14
plan/strategy and being implemented?
 Project Name:…………………………………………………………….Date:……………………….
PROJECT STAKEHOLDERS

Sr. Name Designation Department Contact Email address

No Number
1

10

11

12

13

14

15

16

17

18

19

20
Annex-B: Request for Documents
©
Directorate General of Monitoring and Evaluation (ISO: 9001/2015), Planning &
Development Board, Government of Punjab.

4th Floor, 65- Trade Centre Block, Ayub Chowk, Johar Town, Lahore
042-99233177-91, info@dgmepunjab.gov.pk

Soft copy of the report may be downloaded from www.dgmepunjab.gov.pk