ITC 12022

DOCUMENT PREPARATION SYSTEM

PAST PAPER 2015/2016

Part A

1. Microsoft Word jtpu;e;j fzpdpkakhf;fg;gl;l Mtzq;fis jahupf;f

gad;gLj;jg;gLk; nkd;nghUl;fs; ehd;if gl;baypLf.
➢ Word Perfect
➢ Word Star
➢ Word Pad
➢ Google Docs

2. ifNal;L Mtz jahupg;gpw;Fk; (Manual Document Preparation)

fzpzpkag;gLj;jg;gl;l Mtz jahupg;Gf;Fk; (Computerised Document
Preparation) ,ilapyhd ed;ik> jPikfis RUf;fkhf Muha;f.
➢ ifNal;L Mtzk;
❖ ed;ikfs; ❖ jPikfs;
• Nkk;gLj;jg;gl;l ghJfhg;G. • ghJfhg;gw;wJ.
• Fiwthd nryT. • cgfuzq;fSf;F nryT
• jilapy;yhky; Mtzq;fis Vw;gLk;.
gfpu KbAk;. • khw;wq;fis nra;tJ fbdk;.
• gzpahsu;fspd; jpwd;fis • mjpf Neuk; vLj;jy;.
Nkk;gLj;Jk;.

➢ fzpzpkag;gLj;jg;gl;l Mtzk;
❖ ed;ikfs; ❖ jPikfs;
• Mtzq;fis kPs tbtikf;f • fzpdp nraypog;Gf;fhd
KbAk;. rhj;jpak;.
• glq;fs;> Kd; Maj;j glq;fs; • rpije;j `hu;l; biut;>
Nghd;wtw;iw cl;gFj;j kpd;jilfs; kw;Wk; gpw
KbAk;. njhopy;El;g rpf;fy;fshy;
• mr;rpl Kd;du; mjd; Kd; juTfis ,of;f NeupLjy;.
fhl;rpfis ghu;itaplTk;> • jPq;fpiof;Fk; n`f;];.
Mtzq;fis mr;rplTk;
Kbjy;.

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3. Microsoft Word 2019y; gpd;tUk; nraw;ghLfSf;fhd FWf;F top rhtpfis
vOJf.
➢ Spelling & Grammar nraw;ghl;il nraw;gLj;jy;. = F7
➢ Mtzk; xd;iw Print nra;tjw;fhd Print Pane I ntspg;gLj;jy;. =
Ctrl + F2
➢ "4th December 2017" vd;gjpy; fhl;lg;gl;Ls;sthW "th" vDk; vOj;Jf;fis
Superscript Mf khw;Wjy;. = Ctrl + Shift + +
➢ Mtzk; xd;wpy; fhl;lg;gLk; vDk; gjj;ij "IT" vDk; gjj;ij "ICT" Mf
khw;Wtjw;fhd fl;lisia nraw;gLj;jpf; nfhs;sy;. = alt + Ctrl + Y

4. Ms Word Mtzk; xd;iw Nrkpg;gjw;fhd (Save) topKiwfspy;

vitNaDk; ,uz;bid Fwpg;gpLf.
➢ File → Save → Select a location → Enter the document name → Select "Save as
type" → Save
➢ Ctrl + S or alt + F + S
➢ F12

5. Ms Word Mtzk; xd;iw flTr; nrhy; (Password) nfhz;L ghJfhf;Fk;

topKiwapid njspthf vOJf.
➢ File Tab → Info → Protect Document → Encrypt with password → Type a
password and press 'Ok' → Reenter the password and press 'Ok'

6. Save kw;Wk; Save As Mfpa 2 fl;lisfSf;Fkpilapyhd NtWghl;il

RUf;fkhf tpsf;Ff.
➢ Save MdJ Nrkpj;j Mtzj;ij kPzL ; k; GJg;gpf;f my;yJ khw;wp aikf;f
gadiu mDkjpf;fpwJ. Save As MdJ xU Gjpa Mtzj;ij xU Gjpa
,lj;jpy; Nrkpf;f gadUf;F cjTk;.
➢ Save MdJ Kd;G Nrkpf;fg;gl;l Nfhg;GfSf;F kl;LNk nghUe;Jk;. Save
As MdJ Kd;G Nrkpf;fg;gl;l Nfhg;Gfs; kw;Wk; Gjpa Nfhg;GfSf;F
gad;gLj;jyhk;.
➢ Save fl;lisia gad;gLj;jp xU Nfhg;ig Gjpa tbtj;jpy; Nrkpf;f
KbahJ. Save As fl;lisia gad;gLj;jp Gjpa tbtj;jpy; Nrkpf;fyhk;.
➢ Save nra;tjw;fhd FWf;F top rhtp Ctrl +S, Shift + F12, alt + Shift + F2.
Save As nra;tjw;fhd FWf;F top rhtp F12, alt + F + A

7. gpd;tUk; FWf;F topr; rhtpfSf;fhd nraw;ghLfis vOJf.

➢ Ctrl + E = Centre Alignment
➢ Ctrl + B = Bold
➢ Ctrl + F = Display the Navigation task pane to search within the document content
➢ Ctrl + Shift + > Or Ctrl + ] = Increase the font size.

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8. Print layout kw;Wk; Print Preview Mfpa ,uz;L nraw;ghLfspdJk;
gad;ghLfis RUf;fkhf tpsf;Ff.
➢ Print layout
Mtzj;ij mr;rpLk; NghJ Njhd;Wk; tpspk;Gfs;> gf;f ,ilntspfs;
kw;Wk; gpw fhl;rp $WfSld; KOikahf Njhd;Wk;> KO gf;fj;ijAk;
fhz;gpf;Fk;. Text Designing, glq;fs; kw;Wk; Mfpait njupAk;NghJ
khw;wq;fis nra;J nfhs;syhk;.
➢ Print Preview
Print Preview vd;gJ Mtzj;ij Hard copy Mf mr;rpLk;NghJ vt;thW
,Uf;Fk; vd;gij jpiuapy; fhz;gpf;Fk; mk;rkhFk;. ,jid gad;gLj;jp
mr;rpLtjw;F Kd; VNjDk; gpiofs; ,Ug;gpd; mjidAk;> js
mikg;igAk; rup nra;ayhk;.

9. ckJ Mtzj;jpw;F ml;ltiz (Table) xd;iw ,izg;gjw;fhd

topKiwfs; 4 Fwpg;gpLf.
➢ Insert Tab → Tables group → Insert Table → Select no. of columns and rows →
Ok
➢ Insert → Tables → Draw table
➢ Insert → Tables → Excel Spreadsheet
➢ Insert → Tables → Quick Tables

10. "Copyright © 2017 South Eastern University of Sri Lanka" vd;w cjhuzj;jpy;
mbNfhbl;L fhl;lg;gl;Ls;s FwpaPl;il ,izg;gjw;fhd topKiwapid
vOJf.
➢ Insert Tab → symbols group → Symbols → Find the Symbol

11. 1-4 tiu ,yf;fkplg;gl;Ls;s tpguq;fspd; ngau;fisj; jUf.

➢ 1 = Quick Access toolbar
➢ 2 = Title Bar
➢ 3 = Tabs
➢ 4 = Status Bar

12. ,y.5 y; Fwpg;gplg;gl;Ls;s tpguq;fspd; ngau;fis gl;baypLtNjhL>

mtw;wpd; gad;ghl;il RUf;fkhf tpsf;Ff.
➢ Read Mode = Mtzj;ij thrpf;Fk; mikg;gpy; gad;gLj;jyhk;.
➢ Print layout = Mtzj;ij mr;rpLk; NghJ vt;thW fhl;rpg;gLj;jg;gLfpd;wJ
vd;gjid fz;L nfhs;syhk;.
➢ Web layout = Web page format y; save nra;ag;gl;Ls;s Mtzj;ij
fhl;rpg;gLj;jyhk;.
➢ Zoom = Mtzj;ij Njitf;F Vw;w tpjj;jpy; ngupjhf;fpf; nfhs;s> rpW
jhf;fpf; nfhs;s KbAk;.

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13. ,y.3 gFjpapy; fhzg;gLk; Xu; fl;lisia ,y.1 ,d; gFjpapy;
,izg;gjw;fhd gbKiwfis vOJf.
➢ Fwpg;gpl;l Tab ,y; Fwpg;gpl;l Group ,y; cs;s xU fl;lisapd; kPJ Right
click nra;tjd; %yk; Njhd;Wk; ml;ltizapy; Add to Quick Access toolbar
vd;gjid click nra;tjd; %yk; Quick Access toolbar Fwpg;gpl;l fl;lis
nrUfg;gLk;.

14. ,y.6 y; Fwpg;gplg;gl;Ls;s fl;lisfspd; gad;ghl;il jFe;jNjhu;

cjhuzk; nfhz;L njspthf tpsf;Ff.
➢ Find
Mtzj;jpy; cs;s Text or Content I mwpe;J nfhs;s gad;gLfpwJ.
cjhuzkhf Mtzj;jpy; Type nra;ag;gl;Ls;sjpy; xU nrhy; (Flower)
vq;nfq;F mikag; ngw;Ws;sJ? vj;jid jlitfs; ,lk; ngw;Ws;sJ?
vd;gij fz;L nfhs;syhk;. mjhtJ Find I click nra;jJk; Njhd;Wk;
Dialogue box y; Fwpg;gpl;l nrhy;iy Type nra;tjD}lhf> mr;nrhy;
Fwpg;gpl;l Mtzj;jpy; fhzg;gLk; ,lq;fspy; Highlight %yk; fhl;lg;gLk;.
➢ Replace
Fwpg;gpl;l Mtzj;jpYs;s VjhtJ Text xd;iw khw;w KbAk;. mit KO
Mtzj;jpYk; khw;wj;ij Vw;gLj;Jk;. cjhuzkhf Fwpg;gpl;l Mtzj;jpy;
Vedio vd;w nrhy; ,Uf;Fk; ,lj;jpw;nfy;yhk; Audio vd;w nrhy; tu
Ntz;Lkhf ,Ue;jhy;> Home Tab y; Editing group y; cs;s Replace vDk;
Option I click nra;a Ntz;Lk;. mjd; gpd;du; jpiuapy; Njhd;Wk; Dialogue
box I epug;g Ntz;Lk;. mjpy; ve;j nrhy; fhl;rpg;gLj;j Ntz;LNkh me;j
nrhy;iy cl;GFj;Jtjd; %yk; Replace All vd;gjid ,Wjpahf Click
nra;tjd; %yk; mJ Mtzj;jpy; khw;wg;gLk;.
➢ Select
Mtzj;jpYs;s Text or Object I njupT nra;a gad;gLk;.

15. Format painter kw;Wk; Clear Formatting Mfpa ,U fl;lisfspdJk;

gad;ghl;il njspTgLj;Jf.
➢ Format painter
,J Mtzj;jpy; Apply Mfp fhzg;gLk; Design, Bold, Color or Style I
,d;ndhU ,lj;Jf;F gad;gLj;j KbAk;.
➢ Clear Formatting
Mtzj;jpy; Apply Mfp fhzg;gLk; Formatting midj;ijAk; ePf;f
gad;gLk;.

16. ,y.1 kw;Wk; 2 Mfpatw;wpy; Fwpg;gplg;gl;Ls;s fl;lisfs; Mtz

cUthf;fj;jpy; vOj;Jf;fis ifahs;tjpy; gad;gLj;jg;gLfpd;wd.
mtw;w[d; ngau;fis gl;baypLf.
➢ 1 = Font style. Font size, Bold, Italic, Underline, Strike through, Subscript,
Superscript

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17. ,y.3 kw;Wk; 4 Mfpatw;wpy; Fwpg;gplg;gl;Ls;s fl;lisfspd; ngau; kw;Wk;
gad;gLj;jg;gLk; re;ju;g;gq;fs; Mfpatw;iw RUf;fkhf tpsf;Ff.
➢ 3 = Text highlight color
Mtzj;jpYs;s xU ciuia jdpahf njupAk;gb fhl;Ltjw;F Text
highlight color gad;gLfpwJ. ,jid gad;gLj;jp tpUk;gpa epwj;jpy; highlight
nra;J nfhs;syhk;.
➢ 4 = Shading
Mtzj;jpYs;s Fwpg;gpl;l nrhy; my;yJ ge;jpapd; gpz;zdp tu;zj;ij
khw;w Shading gad;gLk;.

18. ,y.5 kw;Wk; 6 Mfpatw;wpy; Fwpg;gplg;gl;Ls;s fl;lisfs; Mtz

cUthf;fj;jpy; kpfg; gpujhdkhditahFk;. mtw;wpd; gad;ghl;il
cjhuzq;fSld; njspthf vOJf.
➢ Mtzj;jpYs;s ge;jpapd; tpspk;Gfspd; Njhw;wj;ij rPuikg;gNj ,jd;
Nehf;fkhFk;. Alignments 4 tif fhzg;gLfpd;wJ. mit Left Alignment,
Right Alignment, Center Alignment, Justify vd;gdthFk;. Neu; xOq;F
,y;yhj xU ge;jpiaNah> xU Mtzj;ijNah rPuikf;f ,e;j Alignments
gad;gLk;. cjhuzkhf Right Alignment I nraw;gLj;JtjD}lhf
Mtzj;jpy; tyJ Gwj;jpy; cs;s midj;J ciufSk; xNu NeUf;F
nfhz;L tug;gLk;. mt;thNw Left Alignment nfhLf;fg;gLk; NghJ ,lJ
Gwj;jpy; cs;s ciufs; midj;Jk; xNu Neupy; nfhLf;fg;gLk;. ekJ
Njitf;Nfw;g Left, Right, Center, Justify Mfpatw;iw njupT nra;J
nfhs;syhk;.

19. ,y.7 kw;Wk; 8 Mfpatw;wpy; Fwpg;gplg;gl;Ls;s fl;lisfspd; ngau; kw;Wk;

mjd; cl;gpupTfs; Mfpait gw;wp njspthf Muha;f.
➢ 7 = Change Case
Lower Case
Upper Case
Capitalize each word
tOGGLE cASE
➢ 8 = Bullets
➢ 9 = Numbering

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 Part B

(1)
1. glj;jpy; fhl;lg;gl;Ls;sthW kuq;fspdhyhd Border I Mtzj;jpy;
,izj;jy;.
➢ Home Tab → Paragraph Group → Borders → Borders & Shading → Page Border
→ Art → Select the border → Ok

2. "Fifth Generation Computer" vDk; jiyg;ig Capital letters fspdhyhd

jiyg;ghf khw;Wjy;.
➢ Select the heading → Home Tab → Font Group → Change Case → UPPER CASE

3. ge;jpapd; Kjy; vOj;jhd "T" I 4 tupfspy; cs;slq;FkhW Mtzj;jpy;

,izj;jy;.
➢ Select the 1st paragraph → Insert Tab → Text Group → Drop Cap → dropped →
Place the curser in the 4th line

4. KjyhtJ ge;jpapy; fhzg;gLk; "Artificial Intelligence" vDk; gjj;jpid "

www.Wekepedia.com " vDk; ,izajs Kftupf;F link nra;jy;.
➢ Select the word → Insert Tab → Links Group → Link → Type
www.Wekepedia.com in the Address bar shown in the dialogue box → Ok

5. ,uz;lhtJ ge;jpapy; fhzg;gLtJ Nghd;W ge;jpapd; Kjy; tupia rw;W

cl;Gwkhf efu;j;jpf; nfhs;sy;.
➢

6. cU 3 y; fPNo jug;gl;Ls;s vOj;Jf;fshyhd juit ml;ltizahf

(Table) khw;wpf; nfhs;sy;.
➢ Insert Tab → Tables Group → Tables → Insert Table → Fill the dialogue box →
No. of Columns → No. of Rows → Ok → Type the information in the table

7. KjyhtJ ge;jpia Justify Alignment Mf khw;wpf; nfhs;sy;.

➢ Select the 1st Paragraph → Home Tab → Paragraph Group → Justify
➢ Ctrl + J

8. ,t; Mtzj;jpd; 4 gf;f Margin IAk; 1" Mf khw;wpaikj;jy;.

➢ Layout Tab → Page setup Group → Margins → Normal

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 9. ,t; Mtzj; jhspid A4 Mf khw;wpaikj;jy;.
➢ Layout → Page setup Group → Size → A4

10. ,uz;lhtJ ge;jpia Rw;wp Box tbtpyhd I mikj;jy;.

➢ Select the 2nd Paragraph → Home Tab → Paragraph Group → Borders → All
Borders

(2) Table of Contents (nghUslf;fk;) xd;iw Ms World 2019 ,y; nraw;gLj;j

gpd;gw;w ,e;j gbKiwfis cjhuznkhd;wpd; %yk; njspthf Fwpg;gpLf.
How to learn English? vDk; E}ypd; nghUslf;fj;ij vt;thW Table of Contents
%yk; nraw;gLj;JtJ vd;gij Nehf;fpdhy;> Kjypy; jiyg;Gfspy; Introduction,
The history of Grammar, Parts of Speech, Sentences, Paragraphs, Conclusion, Appendix,
Resources vd;gtw;iw Home Tab ,y; cs;s Styles Group ,y; cs;s VjhtnjhU
styles %yk; khw;wpf; nfhs;s Ntz;Lk;. mjhtJ Heading 1, Heading 2, No Space,
Title vd;wthW fhzg;glf;$ba styles fspy; xd;Wf;F khw;wpf; nfhs;s Ntz;Lk;.
gpd;du; Reference Tab ,w;F nrd;W Table of Contents I njupT nra;jy; Ntz;Lk;.
gpd;G mjpy; fhl;rpg;gLj;jg;gLk; khjpupfspy; xd;iw njupT nra;jy; Ntz;Lk;. mJ
,Wjpapy; fPNo fhl;lg;gl;Ls; cU Nghd;W fhl;rpaspf;Fk;.

(3) Ms Word 2019 nkd;nghUis gad;gLj;jp Mail Merge nraw;ghl;il

Nkw;nfhs;tjw;fhd gbKiwfis njspthf vOJf.
Mailings Tab → Start Mail Merge Group → Start Mail Merge → Step by step mail merge
wizard → in document type area select “Letter” → Press “Next: Starting document” →
Select “Use the current document” → Press “Next: Select Recipients” → Select “Use
an existing list” and Browse the file → Press “Next: Write your letter” → Write the
letter and insert “Address Block” and “Greeting Line” and Complete the letter → Press
“Next: Preview your letter” → Press “Next: Complete the letter” → Select “Individual
letters” → Edit individual letters as preferred and Save the document.

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(4) cU 4 y; Ms Word 2019 ,dJ Print Pane ,d; xU Njhw;wk; fhl;lg;gl;Ls;sJ.
,t;TUtpid mbg;gilahff; nfhz;L fPNo Nfl;fg;gl;Ls;s tpdhf;fSf;F
tpilaspf;Ff.
1. cU 4 y; a, b, c Mfpa gFjpfs; vtw;iw Fwpj;J epw;fpd;wd?
➢ a = mr;Rg; nghwp
➢ b = efy; nra;ag;gl Ntz;ba gpujpfspd; vz;zpf;if
➢ c = gf;fq;fspd; vz;zpf;if

2. Preview gFjpahdJ vjid Fwpf;fpd;wJ?

➢ Print nra;af;$ba Mtzk; rupahf Njhd;Wtjid fhl;rpaspj;jy;.

3. c kw;Wk; d vd;gd Mtznkhd;iw mr;rhf;fk; nra;Ak; NghJ

ve;Nehf;fq;fSf;fhf gad;gLfpwJ?
➢ c = mr;Rg; nghwpia gad;gLj;jp mr;rplg;gLk; Mtzk; xU gf;fk; mr;rplg;gl
Ntz;Lkh? ,ul;ilg; gf;f mr;rpLjy; Ntz;Lkh? vd;gjid njspTgLj;jpf;
nfhs;fpwJ.
➢ d = ve;jg; gf;fq;fis mr;rpl Ntz;Lk; vd;gjid njspT gLj;jpf;
nfhs;fpwJ.

4. Nkw;gb mr;rhf;f mikg;gpd; gb (Print setting) jug;gl;Ls;s MtzkhdJ

vj;jF ntspaPli; l jUk; vd;gjid tpupthf vOJf.
➢ vy;yh gf;fq;fisAk; nfhz;l> Portrait mikg;gpy;> Letters 8.5" × 11"
tbtj;jpy;> Normal Margin I nfhz;L xU jhSf;F xU gf;fk; vd;w
tifapy; ntspaPL fpilf;fg;ngWk;.

(5) gpd;tUtd gw;wp rpW Fwpg;G vOJf.

➢ Macros
Macros vd;gJ Ms Word ,y; fhzg;gLk; xU option MFk;. ,J view tab ,y;
fhzg;gLk;. xUtu; mbf;fb gad;gLj;jf;$ba fl;lisia Nrkpj;J itg;gjw;F
cjTk;. mjhtJ gy Mtzq;fspy; xNu khjpupahf Formatting nra;Ak; NghJ
Macros vDk; Option ,y; mjid Nrkpj;J run nra;tjd; %yk; Mtzq;fis
,yFthfTk; tpiuthfTk; formatting nra;J nfhs;s KbAkhf ,Ug;gNjhL ,J
Neuj;ijAk; Nrkpf;Fk;. ,jid ,uz;L Kiwfspy; ,af;fyhk;. xd;W Button
%yKk; kw;wJ Keyboard %yKk; MFk;.

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 ➢ Header and Footer
Header vd;gJ Margin area ,d; Nky; gFjpapy; fhzg;gLk;. Footer vd;gJ ,d;
fPo; gFjpapy; fhzg;gLk;. nghJthf Mtzj;jpDila jfty;fis
nfhz;ljhfNt ,g;gFjp fhzg;gLk;. ,e;jg; gFjpfspy; E}yhrpupau;> Page Number,
File name, creation date vd;gdNt Fwpg;gplg;gl;bUf;Fk;. ,jid Activate nra;J
nfhs;s Header vDk; gFjpapNyh> Footer vDk; gFjpapNyh Double click nra;tjd;
%yk; ,af;fg;gLj;jpf; nfhs;s KbAk;. Activate epiyapy; ,y;iy vd;why; rhk;gy;
epwj;jpy; my;yJ kq;fshf Njhd;Wk;. Activate epiyapy; cs;sJ vd;gjid fhl;l
Margin area ,y; ePy epw Nfhl;bdhy; fhl;lg;gLk;. my;yJ ,lJ gf;fj;jpy; xU
Tab xd;W Njhd;wpa epiyapy; fhzg;gLk;. ,J xt;nthU gf;fq;fspYk; Njhd;Wk;.
vkJ tpUg;gj;jpw;Nfw;g> Njitf;Nfw;g xt;nthU gf;fq;fSf;Fk; Vw;w Header and
Footer I khw;w KbAk;.
➢ Read only document
Word ,y; cs;s xU Mtzj;ij jpwe;jhy; mjid edit nra;a Kbahj
epiyapy; fhl;rpg;gLj;jy;. mjhtJ jpUj;jq;fs; VJk; Nkw;nfhs;s Kbahj>
vdpDk; thrpg;gjw;F kl;LNk KbAkhd xU epiyapy; fhl;rpg;gLj;jyhFk;.
mt;thW khw;wq;fis Nkw;nfhs;s Ntz;Lkhf ,Ue;jhy; Mtzj;jpw;F Gjpa
ngau; my;yJ Gjpa ,lj;jpy; Nrkpj;jhy; kl;LNk khw;wq;fis Vw;gLj;j KbAk;.
,J View Tab ,y; Views group ,y; fhzg;gLk; xU option MFk;.
➢ Web layout
cq;fspd; Fwpg;gpl;l Njitfis nghWj;J cq;fs; Mtzq;fis ghu;f;f gy;NtW
topfis Ms Word toq;Ffpd;wJ. ,jpy; xd;W jhd; ,e;j Web layout MFk;.
Web page format ,y; Nrkpf;fg;gl;Ls;s xU Mtzk; vt;thW fhl;rpaspf;Fk;
vd;gjid ,jpy; fz;L nfhs;syhk;. ,J View Tab ,y; Views group ,y; xU
Option Mf fhzg;gLfpd;wJ.