(ESS) is mobile app that provide employees with access to
their personal records and Payroll details. ESS features
include allowing employees to change their own contact
details, family members and banking information and
benefits. ESS also allows administrative tasks like applying
for a leave, reviewing of timesheet, inquiring about available
loan programs, requesting for overtime payment, viewing of
compensation history, and submitting of reimbursement
slips. With the emergence of ESS, employees are able to
transact with their Human Resource office without physical
appearance which is considered irrelevant in some
transactions.
Requirement
As part of organization’s vision, it is desired that the “Employee self-services” for the employees
be made accessible anywhere-anytime in a convenient and user-friendly manner. This is
envisioned to empower employees and help improve productivity and employee satisfaction.
Current Challenges
1. The overall user experience of the current portal is not intuitive and friendly. It looks
overwhelming with too much of information.
2. Bad leave request process
3. The Portal is accessible over intranet or over VPN only
4. The information or any action cannot be fetched and taken respectively while on the go.
5. The notifications are missing
6. Employee’s important document views are missing
7. Missing maintain a healthy, happy workforce
Features of employee self-service
Login
Register
News
· Text
· Video
· Images
· News can also fetch the data from the RSS feeds.
Offers
HR Department provides various benefits/offers to employees with brands or service providers in
the market. Many a time such benefits are not availed by the employees because of the lack of
information when needed. This section can help users to get information about the same. User
can search for offers using search criteria like location based or service based etc.
Times gallery
This section will have all the events related pics can be displayed. These images can be managed
from the CMS by the admin. The motive behind the section would be engage
Recruitment Section
This Section will list the various opening within the organization. This can be mobile version of
the existing recruitment portal.
Profile Management
Absence Services
· View leave balance
· Apply leave
· Cancel leave
· Holiday calendar
Claim Management
User can use this module to fill in the expense claims like ‘conveyance reimbursements’ and can
attach the scanned copy of bills and submit the same.
Generic Services
· View Benefits — View various benefits available to the user
· View Policy documents
· Pay Slip download
Manager Services
These services will be available to the users with Managerial role only. Such services be like
· Approve leave
· Reject Leave
· Request for More information
· View Direct reportee charts.
Time and Labour management
Employees can fill the timesheet from the app
Learning and Training
· View training calendar based on the roles
· Apply for trainings
· View applied training
· View completed trainings
· Approve trainings submitted by the direct reportees
· Annual review assessment
Push Notification
Notify a user of new messages or events even when the user is not actively using the application.
Very important feature as it enables the user to take the action immediately.
Security
Multiple security features are built-in and configurable as per business needs. Some of them are
· Communication over HTTPS only
· Session management
· SSO authentication
· Remote Data wipe
mployee Self Service (ESS) App is a tool required by organisations to enable workforce on the move. It
requires pre-approved login authentication generated and shared by the HR team.
It enables employees to view their personal details, Sign In, Sign Out, Check Work Schedules, Apply
leave, Approve Leave, View Leaves Taken, Claim Expenses. Key Features include:
• Employee Self Service
• Performance Management
• Pay Slip
• Leave Management
• Expenses Management
• HR Process Automation
• Online Payroll
• Auto emails as per business process requirements
• Push Notifications
With ESS App, Employees can easily:
• Sign in or Sign out with GPS location
• Sign In / Sign Out Correction with Approval
• View Sign in/Sign Out history
• Online Payroll
• Check Expenses balance
• Check holiday balances
• View employee details
• View Announcements & employee directory
• Apply for Leave
• Approve Leave
• Apply Expenses
• Approve Expenses
• Upcoming Birthdays
• Upcoming Work Anniversaries
• Company Policy
• Company Holidays
