Name of work: Annual job contract for supervision of various civil works at Main Plant & Offsite

areas of VSTPS for the year 2023-24.

Special Conditions of Contract

1. Scope of Work:

One OPR in BOQ means supervision of any of the following areas (a, b & d) in general shift
(08 hours) by technical supervisors (HSW) and supervision of area under (c) by (SW).

a) Supervision of Main plant area by deployment of three (03) technical supervisor (Minimum
Diploma in Civil Engineering, HSW):

i. Regular and emergent civil maintenance activities in main plant area.

ii. Supervision of various painting works
iii. Supervision of works related to summer and monsoon preparedness.
iv. Construction activities in R&M of ESP (Stage-I & Stage-II) package as well as road
construction works.
v. Providing assistance in quantity survey and measurement works as and when
required.
vi. All works related to sanitation, road cleaning and housekeeping.
vii. Other miscellaneous civil works as per the instruction of EIC.

b) Supervision of Off-site area by deployment of three (03) technical supervisor (Minimum

Diploma in Civil Engineering, HSW):
i. Regular and emergent civil maintenance activities off-site area.
ii. All horticulture, road cleaning, roof cleaning in off-site area including MGR ,Hydro,
Solar and CHP area.
iii. Providing assistance in construction and civil maintenance activities as and when
instructed by EIC
iv. Other miscellaneous civil works as per the instruction of EIC.

c) Supervision of Ash brick plant Area by deployment of one (01) experienced skilled worker well
versed in computer (PGDCA or equivalent, SW):

i. Supervision of ash brick manufacturing process in plant area & coordination between
agency & NTPC.
ii. Curing and testing of ash brick.
iii. Record keeping of ash brick production and issue.
iv. Other miscellaneous civil works pertains to Ash Brick Plant as per the instruction of
EIC.

d) Safety supervision of all works in area (a) to (c) by deployment of one (01) high skilled safety
supervisor (Minimum Diploma in safety, HSW):

Supervision of overall safety related issue of Civil maintenance works inside and outside of
plant including Small Hydro, Solar Power plant and Ash Brick plant.

2. Timing of Works
i. Normally the job shall be carried out in general shift i.e. from 9.00 a.m. to 6.00 p.m. with 1
hr. lunch time. Timing of work is to be maintained strictly.
ii. For the emergency nature of jobs, manpower has to be available within 02 hours or as
asked by EIC.
3. Period of Contract
i. Completion period of this work is 12 months.
ii. Extension of Contract period shall be as per GCC with same rate, terms & condition of
Contract.
iii. Defect liability period will be NIL.
4. Commencement and Execution of Work
i. Simultaneous supervision of works in different areas under (a) to (b) by Six (06) technical
supervisors having minimum Diploma in Civil Engineering and having experience in
civil maintenance work.
ii. Supervision of ash brick plant and record keeping of ash bricks as specified under (c) by
experienced skilled worker well versed in computer (PGDCA or equivalent).
iii. Safety supervision of areas under (a) to (c) by technical supervisor having minimum
diploma in safety/ industrial safety. He/she shall be responsible for compliance of
NTPC safety guidelines all civil construction/ maintenance works in area specified in
scope of work.
iv. Contract includes supervision of works as indicated in scope however area is not
restricted and engaged manpower may be shifted by EIC as per requirement.
v. Work has to be carried as per schedule given by EIC or his representative.
vi. The conveyance for duty hours in the plant premises is to be self arranged. All
supervisors should be provided with mobile phones for proper communication with Area
engineers, EIC. Rate of conveyance charges and mobile phone is included in BOQ
rates and nothing extra shall be payable.
5. Record Keeping:
i. Proper record of all the activities and the available manpower is to be maintained as per
direction of area-in-charge or their representative.
ii. Supervisors should have up to date information of their work area and they should
maintain records and inspection report regularly

6. Escalation/Price variation clause-

i. Escalation only BOQ Line Item: 10.10 to 10.40 (including extended completion period) given
as under:-

{0.15+0.85(E1/E0)}

ii. Base rate of worker as applicable, as per circular no. 1018/HR/ER/2023 dtd.05.04.2023
(w.e.f. 01.04.2023).

iii. Applicability of HR circular ref. No.: 1018/HR/ER/2022/ dated 07.01.2022 shall also be
followed by the Agency.
7. Additional Conditions of Contract:

i. Retention of 5% shall be made towards Leave Salary and Retrenchment benefits from
monthly RA Bill, which shall be released along with final bill subject to production and
submission of documentary evidence to the effect that payment has been made as per
the relevant statute on certification by HR.
ii. Agency to ensure that all workers are covered under Pradhan Mantri Jeevan Jyoti Bima
Yojana (PMJJBY) and Pradhan Mantri Suraksha Bima Yojana (PMSBY) for contractor’s
workers, the cost of amount is coming of PMJJBY and PMSBY workers shall be
reimbursed in first month, 12th month and 24th month along with Final bill whichever is
later as per actual subject to production of documentary evidence.
iii. The Agency has to provide safety shoe, gumboot, safety helmet, safety goggles,
florescent Jacket to all Supervisors / Staffs / Workers / Laborers for the work at the start of
work and above items shall be again issued for 2nd year after completion of 1st year.
iv. If existing Supervisor continued for the new assignment, they shall be deployed subject to
review/feedback of their past performance from the Concerned Department.
v. Agency to ensure that all contract workers are covered under ESIC insurance.
vi. Escalation or any unplanned expenditure such as premium for PMJJBY and PMSBY etc.
shall be payable from overall limit value.
vii. Estimation of BOQ Rates is based on statutory Minimum Wages and Benefit like “PF and
admin charges @13%, ESI @3.25%, Leave Salary @ 4.80%, Bonus @ 8.33%, NH @
0.961%, Retrenchment benefit @4.80%, PPE and safety @ 2.0% Combining total
statutory loading @ 37.141% over minimum wages time to notified by HR/Dy. CLC
Jabalpur over applicable minimum wages and Expenditure towards mobile and
conveyance to be disbursed to the workers every month” (all benefits considered in
estimation to be mentioned).
 Part- E Standard Safety Clauses

I. GENERAL

1. The contractors shall comply the provisions of Factories Act 1948, any other statutory
provisions applicable to them to ensure occupational health and safety, NTPC Electrical &
Mechanical Safety Rules and any other rules made by NTPC relating to Operation &
Maintenance of Plants. The contractor shall make arrangements at all his work places for
ensuring safety and absence of risks to health of the workers.

2. The contractor shall ensure that the equipments/electrical installation system/facilities are
provided and maintained by him as required under various statutes. He shall also ensure
testing/examination of the equipments wherever required, in accordance with the provisions
of the Factories Act or any other prescribed statutes. The record of such inspection/testing
and examination shall be kept at the site and shown to NTPC Engineer In-charge/Safety In-
charge on demand.

3. The contractor shall ensure that all floors steps, stairs, passages and gangways are to be
properly maintained and shall be kept free from obstructions and substances likely to cause
persons to slip and fall.

4. The contractor shall not remove any part of equipments (like guards etc.) or gangways(like
fencing, base etc.)or other systems without the permission of the Engineer In-charge.
Wherever any guards/other parts of the system are removed for repair, it will be provided
back to its place, before any operation or use of the equipment. The CONTRACTOR shall not
hand-over/allow operating these equipments till the guards are provided at its place.

5. In case, any opening in gangway/access etc. is caused due to removing any part of base for
lifting of material or otherwise, either the opening shall be suitably fenced or suitably covered
to prevent fail of any person in such openings in consultation with Engineer In-charge.
Temporary fencing shall also be provided whenever required along with appropriate caution
boards, lighting etc.

6. The employees employed by the CONTRACTOR should be skilled/competent in accordance

with the job requirement to the satisfaction of Engineer-in-Charge. Engineer-in-Charge shall
have a right to remove any employee of the contractor, whom he feels to be incompetent.
The contractor shall employ sufficient number of supervisors to ensure supervision at all
places of his work at all the times.

7. No person should be allowed to carry, lift or move any load so heavy which may likely to
cause him injury as prescribed under concerned state factories rules.

II. WORKING AT HEIGHTS

1. All working platforms, ways and other places of O&M work area shall be free from
accumulations of any material causing obstructions and tripping.
2. Wherever workers are exposed to the hazard of falling into water, the contractor shall
provide adequate equipment for saving the employees from drowning and rescuing from
such hazards. The contractor shall provide boat or launch equipped with sufficient number of
lifebuoys, life jackets etc. manned with trained personnel at the site of such work.

3. Every opening at elevation from ground level through which a worker, material, equipment
etc. may fall at O&M work area shall be covered and/or guarded suitably by the contractor to
prevent such falls.

4. Wherever the workers are exposed to the hazards of falling from height, the contractor shall
provide full harness safety belts fitted with fall arresting systems to all the employees working
at higher elevations and life line of 8mm diameter wire rope with turn buckles for anchoring
the safety belts while working or moving at higher elevations. Safety nets shall also be
provided for saving them from fall from heights and such equipments should be in
accordance with BIS Standards.

5. Wherever there is a possibility of falling of any material, equipment or workers while working
at heights, a suitable and adequate safety net should be provided. The safety net should be in
accordance with BIS Standards.

6. The contractor shall provide proper access like ladders etc., where the workers are required
to reach higher elevations and ensure the workers use them as an access for higher
elevations where a permanent access is not available. The workers shall be provided with
safety belts fitted with suitable fall arresting system (Fall arrestors)for climbing/getting down
through ladders to prevent fall from height.

III. OPENINGS:

The contractor shall ensure that vessel, sump, tank, pit or opening in ground or in a floor
which by reason of its depth, situation, construction or contains or may be a source of danger
at his workplace shall be either securely covered or fenced and necessary measures for
protection against falling materials/objects or workers from such platform are taken by
providing suitable safety nets, safety belts or other similar means.

IV. FENCING OF MACHINERY:

The contractor shall not allow any worker to examine any part of the machinery or to carry
out the lubrication or other adjusting operation while the machinery is in motion. The
workers working near the machinery in motion shall be provided with tight fitting clothes as
required under State Factories Rules.

V. SCAFFOLDINGS AND WORK PLATFORMS:

The contractor shall take all precautions to prevent any accidental collapse of scaffolding or
working platforms or fall of persons from scaffolding or working platforms. The CONTRACTOR
shall ensure that scaffolding erection and repairs are done under the expert supervising. The
scaffolding shall meet the required strength and other requirement for the purpose for which
 the scaffolding work platform is erected. The material used for scaffold/work platform should
conform to the BIS Standards.

VI. CONFINED SPACE:

1. No person should be allowed to enter any chamber, tank, wet, pit, pipe, flue or other
confined space at his work area in which any gas, fume, vapour or dust is likely to be present
to such an extent as to involve risk to persons unless it is provided with a manhole of the
required size or other effective means of egress. The contractor shall take practicable
measures to remove any gas, fume, vapour or dust to bring it its limit within the permissible
limits and to prevent any risk to the workers.

2. No portable electric light or any other electrical appliances of voltage exceeding 24Volts shall
be permitted for use inside any chamber/tank wet, pit, pipe, flue or other confined space
unless adequate safety devices are provided where the inflammable gases, fumes or dust is
likely to be present.

VII. HANDLING OF HAZARDOUS CHEMICALS & HAZARDOUS WASTE:

1. The contractor shall provide suitable personal protective equipments to the workers who are
handling the hazardous and corrosive substances including alkalis and acids.

2. As a precautionary measure the contractor should keep the bottles filled with distilled water
in cupboard/boxes near work place for emergency eye wash by worker exposed to such
hazardous chemicals.

VIII. RIGHT TO STOP WORK:

1. The Engineer-in-Charge shall have the right at his sole discretion to stop the work, if in his
opinion the work is being carried out in such a way that it may cause accidents and endanger
the safety of the persons and/or property, and/or equipments. In such cases, the contractor
shall be informed in writing about the nature of hazards and possible injury/accident and he
shall comply to remove shortcomings promptly.

2. The contractor shall not be entitled for any damages/compensation for stoppage of work, due
to safety reasons and the period of such stoppage of work shall not be taken as an extension
of time for Completion of the Facilities and will not be the ground for waiver of levy of
liquidated damages.

IX. OVERHEAD PROTECTION:

1. The contractor shall ensure that any area exposed to risk of falling materials, articles or
objects is roped off or cordoned off or otherwise suitably guarded from inadvertent entry of
any person.
2. Wherever there is a possibility of falling of any material equipment or construction workers
while working at heights, a suitable and adequate safety net should be provided. The safety
net should be in accordance with BIS Standards.

X. EYE PROTECTION:

The contractor shall provide suitable personal protective equipment to his workmen
depending upon the nature of hazards and ensure their usage by the workers engaged in
operations like welding, cutting, chipping, grinding or similar operations which may cause
injuries to his eyes.

XI. ELECTRICAL HAZARDS:

1. The contractor should ensure that all electrical installations/equipments used in O&M work
area comply with the requirements of latest electricity acts/rules.

2. The contractor shall take all adequate measures to prevent any worker from coming into
physical contact with any electrical equipment or apparatus, machines or live electrical
circuits which may cause electrical hazards during the construction work. The CONTRACTOR
shall provide the sufficient ELCBs/RCCBs for all the portable equipments, electrical
switchboards, distributions panels etc. to prevent electrical shocks to the workers.

3. The contractor should ensure use of single/double insulated/plastic body hand tools or low
voltage i.e.110 Volts hand tools.

4. Wherever NTPC electrical & Mechanical Safety Rules prescribe, the CONTRACTOR shall not
undertake any work till the permit is obtained for the specific work in accordance with NTPC
rules.

XII. LIFTING TOOLS & TACKLES:

The contractor shall use the lifting appliances, tools & tackles including cranes etc. lifting gear
including fixed or movable and any plant or gear, hoists, pressure plant and equipment etc.
are in good condition and examined by competent person and certified as per statutory
requirements.

XIII. MEDICAL EXAMINATION:

1. The contractor shall get the medical examination conducted of all his employees including his
sub-contractor employees working in hazardous areas once before the employment and
thereafter once in every year by a qualified medical practioner as per the Factories Act,1948
and concerned State Factories Rules. The necessary registers and records relating to the
medical examination of all the employees should be maintained and shown to NTPC Engineer
in-Charge/Safety-n-Charge on demand.
2. If the contractor fails to get the medical examination conducted as mentioned above, NTPC
will have the right to get the same conducted by NTPC Medical Officer with intimation to the
CONTRACTOR and deduct the cost and overhead charges.

XIV. SAFETY ORGANISATION:

The major O&M contractors who are deploying number of agencies under his control should
appoint at least one qualified safety officer. The other terms with respective to appointment
of number of safety officers, qualifications, experience, duties and responsibilities etc. shall
be in accordance to the concerned State Factories rules. The other contractors site Incharge
who is directly supervising the job should undergo minimum two days safety training at any
reputed institute or at NTPC training centre before start of work and obtain the certificate. A
copy of the certificate has to submit to Engineer-in-Charge of NTPC.

XV. REPORTING OF ACCIDENTS:

1. In case of any injury, the contractor shall send the injured person to NTPC Plant
Hospital/Dispensary/First Aid Centre, where the injured shall be given the first aid treatment
and the quantum of permanent disablement/temporary disablement shall be assessed to
ensure payment for compensation to be paid, by the contractor to the victim.

2. In case the subsequent treatment is given in other than NTPC Hospitals, the contractor shall
submit full information about the treatment of injured persons including his address etc. till
the injured persons is certified fit by any Govt./NTPC Doctor. He shall submit such record to
NTPC Safety Deptt. within 15 days of certified fit by Doctor as above.
3. The contractor shall report immediately about the serious injury/ fatality in his work area to
the local police station, District Magistrate, Safety Officer-in-Charge and Engineer-in-Charge.
Within 2 hours of occurrence he shall submit full details of accident in writing to Safety
Officer-in-Charge and Engineer-in-Charge on the prescribed format. In case of near miss
accidents/minor injury, he shall report the same to Safety Officer In charge and Engineer In-
charge immediately after referring the injured to NTPC Plant Hospital/Dispensary/First Aid
Centre.

4. Whenever asked by NTPC, the contractor shall send his employees to depose in any enquiry
arising out of any injury/fatality/loss etc. without any reservation.

XVI. PERSONNEL PROTECTIVE EQUIPMENTS:

1. The contractor shall provide safety helmets to all his employees including contractor labour of
his sub contractor to prevent a danger of falling object. Whenever any worker is engaged on a
work at a place from which he is liable to fall more two meters shall be provided with Safety
belt equipped with lifelines, which are secured to a fixed structure. A competent person to
ensure that no belt or lifeline that is not in good condition is used shall examine all safety
belts and lifelines at frequent interval.

2. Where the workers are exposed more than to the noise levels specified in the concerned
State Factories Rules be provided with suitable ear plugs/ear muffs so as to reduce the
exposure below high noise level.
3. Personal Protective Equipments as prescribed in the Factories Act and /or State Factories
Rules, the CONTRACTOR shall provide to the workers. In case the Factories Act/State
Factories Rules do not specify the personal protective equipments for the concerned work,
the personal protective equipments prescribed by NTPC Engineer-in-Charge shall be provided
by the CONTRACTOR. The quality of the personal protective equipments shall be as
prescribed in concerning Indian Standards. In case, the Indian standards do not exist for
particular personal protective equipment, the approval of quality shall be obtained from
Engineer-in-Charge/Head of Safety. It will be the responsibility of CONTRACTOR to ensure
that all his employees use these equipments without fail.

4. In case NTPC officials find that the employees of contractors working in NTPC without use of
appropriate safety equipments(personal protective equipments) NTPC shall have a right to
issue the equipment to the workers with intimation to the contractor and deduct the cost and
overhead charges as mentioned in the terms of the contract.

5. NTPC may provide special personnel protective equipments, like fall arrestors, safety nets etc.
on chargeable/non chargeable basis, subject to availability to the petty contractors on his
request to Engineer-in-Charge in advance indicating total no. of items quantity and type of
equipments required provided this condition is specifically included in the contract
conditions.

XVII. TRAINING:

1. The contractor shall arrange to provide safety training to all his employees. Whenever asked
by NTPC also, the contractor shall send his employees for safety training and for such day the
contractor shall pay the employee average daily salary.

2. The contractor shall provide training on use of fire extinguishers and first aid to all his
employees and records thereof shall be submitted to Engineer-in-Charge and head of Safety
of NTPC. The training may be provided independently or may be nominated to the
programmes being organized by NTPC from time to time.

XVIII. PENALTIES:

1. If the contractor fails in providing safer working environment as prescribed in General

Conditions of Contract relating to safety and health or continue the work even after being
instructed to stop the work by Engineer-in-Charge, the contractor shall be penalise @
Rs.5000/-per day or part thereof till the instructions are complied with and so certified by the
Engineer-in-Charge. However, in case of accident causing major injury or fatal, the provisions
contained below shall also apply in addition to the penalties mentioned in this clause.

2. If the contractor does not take all safety precautions and/or fails to comply with the Safety
rules as prescribed by the Employer or under the applicable law for the safety of the plant
and equipment and for the safety of personnel and the contractor does not prevent
 hazardous conditions which cause injury to his own employees or employees of other
contractors, or the Employer's employees or any other person who are at the site or adjacent
thereto, the contractor shall be responsible for payment of penalty to NTPC as per the
following schedule:-

a) For fatal accident/injury causing Penalty @ 10% of the contract value or Rs.5.0
death lacs whichever is less for each fatal
accident/injury causing death
b) Major injury or accident causing Penalty @ 2.5% of contract value or Rs.1.00
25% or more permanent lac whichever is less for each disablement
disablement to workmen injury.

3. Permanent disablement shall have the same meaning is indicated in Workmen's

Compensation Act 1923. The penalty mentioned above shall be in addition to the
compensation payable to the workmen/employees under the relevant provisions of the
workmen's compensation act and rules framed there under or any other applicable laws as
applicable from time to time.

4. IF any contractor worker found working without using the safety equipment like safety
helmet, safety shoes, safety belts etc. or without anchoring the safety belts, while working at
height the Engineer-in-Charge/Safety Officer of NTPC shall have the right to penalise the
contractor for Rs.200/-per person per day and such worker shall be sent out of the workplace
immediately and shall not be allowed to work on that day. Engineer-in-Charge/Safety officer
of NTPC will also issue a notice in this regard to the contractor.